Assistant Director of Finance
City of Camarillo, CA
The City of Camarillo (approximately 70,000) is one of California’s safest and most desirable communities to live, work and recreate. Located in the heart of Ventura County at the base of the Conejo foothills and surrounded by scenic mountains and highly productive agricultural land, residents and visitors enjoy more than 300 days of sunshine a year, average temperatures in the low 70s, and cool ocean breezes from the Pacific Ocean just 9-miles away.
The City as an organization has a well-established and well-deserved reputation for being collaborative, thoughtful, deliberative and transparent manner for delivering quality services, serving the public, achieving City goals and objectives, and providing an excellent quality of life for residents.
The Finance Department is responsible for the management of the City’s daily financial operations, assisting citizens, and financial and budgetary support and guidance to all City Departments and the City Council, manages the City’s investment portfolio, provides ongoing analysis of City revenues, and forecasts and manages cash to ensure adequate liquidity for expenditure requirements. The Assistant Director of Finance is a co-manager to the Director, responsible for managing the day-to-day operations of the department’s three divisions; overseeing special projects; coordination and completion of the City’s ACFR and audit; preparation of the Budget in compliance with CSMFO and GFOA guidelines; utility rate and user fee updates; managing and coordinating the City’s Capital Improvement Program with other departments; review and development of City fiscal policies and training for compliance with those policies; and development of department staff.
The typical background and experience for serving as Assistant Director of Finance includes the equivalent to the completion of a bachelor’s degree from an accredited college or university with major course work in finance, accounting, public administration, business administration, or related field and six (6) years of experience in accounting, finance, or related field, including three (3) years of administrative and supervisory responsibility. A master’s degree and CPA designation are desirable.
The City offers a competitive salary of $143,746 - $215,619 based on experience and qualifications, plus a competitive benefit health and retirement package.
Filing deadline is August 2, 2024 . To apply for this exciting career opportunity, please visit our website at:
Peckham & McKenney
www.peckhamandmckenney.com
Resumes are acknowledged within two business days. Call Tara Schultz (626) 644-1398 for more information. A detailed brochure is available at www.peckhamandmckenney.com
Jun 28, 2024
Full Time
Assistant Director of Finance
City of Camarillo, CA
The City of Camarillo (approximately 70,000) is one of California’s safest and most desirable communities to live, work and recreate. Located in the heart of Ventura County at the base of the Conejo foothills and surrounded by scenic mountains and highly productive agricultural land, residents and visitors enjoy more than 300 days of sunshine a year, average temperatures in the low 70s, and cool ocean breezes from the Pacific Ocean just 9-miles away.
The City as an organization has a well-established and well-deserved reputation for being collaborative, thoughtful, deliberative and transparent manner for delivering quality services, serving the public, achieving City goals and objectives, and providing an excellent quality of life for residents.
The Finance Department is responsible for the management of the City’s daily financial operations, assisting citizens, and financial and budgetary support and guidance to all City Departments and the City Council, manages the City’s investment portfolio, provides ongoing analysis of City revenues, and forecasts and manages cash to ensure adequate liquidity for expenditure requirements. The Assistant Director of Finance is a co-manager to the Director, responsible for managing the day-to-day operations of the department’s three divisions; overseeing special projects; coordination and completion of the City’s ACFR and audit; preparation of the Budget in compliance with CSMFO and GFOA guidelines; utility rate and user fee updates; managing and coordinating the City’s Capital Improvement Program with other departments; review and development of City fiscal policies and training for compliance with those policies; and development of department staff.
The typical background and experience for serving as Assistant Director of Finance includes the equivalent to the completion of a bachelor’s degree from an accredited college or university with major course work in finance, accounting, public administration, business administration, or related field and six (6) years of experience in accounting, finance, or related field, including three (3) years of administrative and supervisory responsibility. A master’s degree and CPA designation are desirable.
The City offers a competitive salary of $143,746 - $215,619 based on experience and qualifications, plus a competitive benefit health and retirement package.
Filing deadline is August 2, 2024 . To apply for this exciting career opportunity, please visit our website at:
Peckham & McKenney
www.peckhamandmckenney.com
Resumes are acknowledged within two business days. Call Tara Schultz (626) 644-1398 for more information. A detailed brochure is available at www.peckhamandmckenney.com
Administrative Office of Pennsylvania Courts
Harrisburg, PA, USA
AOPC is seeing an Assistant Director of Finance to play a pivotal role in supporting the Director of Finance and ensuring seamless operations. This management position is crucial for maintaining continuity within the department, especially during the Director’s absence, and involves significant supervisory responsibilities. This position consults with and advises the State Court Administrator, directors, senior staff of other non-state funded court entities, and various Executive branch officials on a wide array of financial and budgeting actions.
This position offers a competitive salary based on the experience and qualifications of the successful candidate. The expected hiring range is $99,367 - $119,417, but the starting salary will vary depending upon the qualifications and employment history of the selected candidate.
The Administrative Office of Pennsylvania Courts has a competitive benefits program including participation in the Pennsylvania State Employees’ Retirement System (SERS), competitive health benefits (including dental, vision and prescription drug programs beginning on first day of employment for employee and eligible dependents) and life insurance, paid holiday, vacation and sick/disability leave.
Jul 18, 2024
Full Time
AOPC is seeing an Assistant Director of Finance to play a pivotal role in supporting the Director of Finance and ensuring seamless operations. This management position is crucial for maintaining continuity within the department, especially during the Director’s absence, and involves significant supervisory responsibilities. This position consults with and advises the State Court Administrator, directors, senior staff of other non-state funded court entities, and various Executive branch officials on a wide array of financial and budgeting actions.
This position offers a competitive salary based on the experience and qualifications of the successful candidate. The expected hiring range is $99,367 - $119,417, but the starting salary will vary depending upon the qualifications and employment history of the selected candidate.
The Administrative Office of Pennsylvania Courts has a competitive benefits program including participation in the Pennsylvania State Employees’ Retirement System (SERS), competitive health benefits (including dental, vision and prescription drug programs beginning on first day of employment for employee and eligible dependents) and life insurance, paid holiday, vacation and sick/disability leave.
Contra Costa County, CA
Martinez, California, United States
The Position The Board of Supervisors have authorized the following future salary increase: 5% on July 1, 2025 Contra Costa County recognizes that our employees are our strongest and greatest assets. We have an excellent career opportunity to fill the role of Detention Health Services Director (DHS Director). The DHS Director plans, organizes, and directs day to day operations of detention health services in all adult and juvenile facilities. The DHS Director provides administrative leadership and managerial advice to the Health Director or his/her designee; and performs related work as required. Why join Contra Costa Health? Contra Costa County is one of the few counties in the nation to offer a full spectrum of health-related services under one organizational structure. Contra Costa Health is the largest county department in Contra Costa County with over 4,700 employees. Our mission is to care for and improve the health of all people in Contra Costa with special attention to those who are most vulnerable to health problems. We provide services through nine operational areas: Behavioral Health, Contra Costa Health Plan, Emergency Medical Services, Environmental Health, Hazardous Materials, Health, Housing & Homeless Services, Public Health, Contra Costa Regional Medical Center & Health Centers, and Detention Health. Please see our website for more information about Contra Costa Health: cchealth.org. Detention Health Services is committed to delivering quality health services that support patients’ dignity, privacy, and timely access to care. Multi-disciplinary teams of physicians, dentists, nurses, mental health clinicians and other allied professional staff provide care and work to improve the health of all patients throughout their incarceration and re-entry back into the community. We are looking for someone who is: A strong leader. You will develop and maintain effective working relationships with your team and lead by example. A strong relationship builder. You will need to establish relationships across operational areas, departments and with external agencies. An effective communicator. You will need exemplary communication skills to effectively convey complex policies and procedures across all levels of the organization and foster an environment of open dialogue and feedback while respecting confidentiality and discretion in sensitive matters. A strong motivator and supporter. You will need to encourage and support your line supervisors who are responsible for providing day-to-day supervision of Detention Health staff. Organized, data- and results-driven. You will need to balance multiple priorities and know when it is appropriate to delegate. You should utilize data analytics to inform decisions, improve workforce planning, and measure the effectiveness of initiatives in meeting departmental objectives. Able to adapt to constant change. You will need to be flexible and able to shift priorities quickly as needs change. Innovative and solutions focused. You will need to be a champion for change in establishing an environment of continuous improvement within the unit. Typical Tasks Plans, organizes, and directs the central administrative support services for detention health including but not limited to contract services, budget development, procurement, personnel management, program planning and evaluation, and management information systems development.Acts as the designated health services administrator responsible for arranging all levels of healthcare services and ensuring quality and accessible health services for patients in accordance with accepted correctional healthcare practices, policies, and procedures.In collaboration with the Medical Director, ensures adherence to community standards of patient care and safety, as well as meet current regulatory standards for correctional health facilities.Interpret policies, procedures, and regulations and determine the impact of pending and approved healthcare and/or corrections legislation on the detention health.Ensures effective performance management program and continuous improvement processes are implemented, including systems for data and project tracking. Work with the finance unit to coordinate and manage the overall fiscal program of the division including preparation of the annual budget with justifications for personnel, capital outlay, and operating expenses.Coordinates the conduct of administrative studies and directs the preparation of reports and analyses of detention services and operations.Selects, assigns, directs, manages, and evaluates the performance of subordinate staff.Establish and maintain effective working relationships with clinical leaders to ensure smooth daily operations and steady progress towards established goals.Develops policies and procedures for the effective operation of detention health services; initiates corrective action if services do not meet established standards.Makes presentations to County Administration, the Board of Supervisors, local community advisory board or interest groups as necessary.Performs other related duties as assigned.Must pass a detention facility security clearance. Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. Some job assignments may require a specialized degree, certifications and/or licensures. Depending upon the assignment, a typical way to obtain the knowledge, skills, and abilities would be Education: Possession of a Bachelor’s degree or higher in Health Administration, Public Administration, Health Education, Business Administration, Communications, Nursing, Environmental Health, biological or physical science from an accredited college or university. Experience: Six (6) years of full-time, or its equivalent, experience in a Healthcare or Hospital setting performing duties either as a Clinician, Administrator or Public Information Officer, three (3) years must have included supervisory experience. Desirable qualifications: Executive/senior management experience in a correctional health care setting at the State or local level. Selection Process Application Filing: Interested individuals should submit an online application and provide all required documentation to be considered. Those candidates deemed most qualified will be invited to interview. This recruitment will remain open, and applications will be reviewed on an ongoing basis until the position is filled. This position is exempted from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
Jul 13, 2024
The Position The Board of Supervisors have authorized the following future salary increase: 5% on July 1, 2025 Contra Costa County recognizes that our employees are our strongest and greatest assets. We have an excellent career opportunity to fill the role of Detention Health Services Director (DHS Director). The DHS Director plans, organizes, and directs day to day operations of detention health services in all adult and juvenile facilities. The DHS Director provides administrative leadership and managerial advice to the Health Director or his/her designee; and performs related work as required. Why join Contra Costa Health? Contra Costa County is one of the few counties in the nation to offer a full spectrum of health-related services under one organizational structure. Contra Costa Health is the largest county department in Contra Costa County with over 4,700 employees. Our mission is to care for and improve the health of all people in Contra Costa with special attention to those who are most vulnerable to health problems. We provide services through nine operational areas: Behavioral Health, Contra Costa Health Plan, Emergency Medical Services, Environmental Health, Hazardous Materials, Health, Housing & Homeless Services, Public Health, Contra Costa Regional Medical Center & Health Centers, and Detention Health. Please see our website for more information about Contra Costa Health: cchealth.org. Detention Health Services is committed to delivering quality health services that support patients’ dignity, privacy, and timely access to care. Multi-disciplinary teams of physicians, dentists, nurses, mental health clinicians and other allied professional staff provide care and work to improve the health of all patients throughout their incarceration and re-entry back into the community. We are looking for someone who is: A strong leader. You will develop and maintain effective working relationships with your team and lead by example. A strong relationship builder. You will need to establish relationships across operational areas, departments and with external agencies. An effective communicator. You will need exemplary communication skills to effectively convey complex policies and procedures across all levels of the organization and foster an environment of open dialogue and feedback while respecting confidentiality and discretion in sensitive matters. A strong motivator and supporter. You will need to encourage and support your line supervisors who are responsible for providing day-to-day supervision of Detention Health staff. Organized, data- and results-driven. You will need to balance multiple priorities and know when it is appropriate to delegate. You should utilize data analytics to inform decisions, improve workforce planning, and measure the effectiveness of initiatives in meeting departmental objectives. Able to adapt to constant change. You will need to be flexible and able to shift priorities quickly as needs change. Innovative and solutions focused. You will need to be a champion for change in establishing an environment of continuous improvement within the unit. Typical Tasks Plans, organizes, and directs the central administrative support services for detention health including but not limited to contract services, budget development, procurement, personnel management, program planning and evaluation, and management information systems development.Acts as the designated health services administrator responsible for arranging all levels of healthcare services and ensuring quality and accessible health services for patients in accordance with accepted correctional healthcare practices, policies, and procedures.In collaboration with the Medical Director, ensures adherence to community standards of patient care and safety, as well as meet current regulatory standards for correctional health facilities.Interpret policies, procedures, and regulations and determine the impact of pending and approved healthcare and/or corrections legislation on the detention health.Ensures effective performance management program and continuous improvement processes are implemented, including systems for data and project tracking. Work with the finance unit to coordinate and manage the overall fiscal program of the division including preparation of the annual budget with justifications for personnel, capital outlay, and operating expenses.Coordinates the conduct of administrative studies and directs the preparation of reports and analyses of detention services and operations.Selects, assigns, directs, manages, and evaluates the performance of subordinate staff.Establish and maintain effective working relationships with clinical leaders to ensure smooth daily operations and steady progress towards established goals.Develops policies and procedures for the effective operation of detention health services; initiates corrective action if services do not meet established standards.Makes presentations to County Administration, the Board of Supervisors, local community advisory board or interest groups as necessary.Performs other related duties as assigned.Must pass a detention facility security clearance. Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. Some job assignments may require a specialized degree, certifications and/or licensures. Depending upon the assignment, a typical way to obtain the knowledge, skills, and abilities would be Education: Possession of a Bachelor’s degree or higher in Health Administration, Public Administration, Health Education, Business Administration, Communications, Nursing, Environmental Health, biological or physical science from an accredited college or university. Experience: Six (6) years of full-time, or its equivalent, experience in a Healthcare or Hospital setting performing duties either as a Clinician, Administrator or Public Information Officer, three (3) years must have included supervisory experience. Desirable qualifications: Executive/senior management experience in a correctional health care setting at the State or local level. Selection Process Application Filing: Interested individuals should submit an online application and provide all required documentation to be considered. Those candidates deemed most qualified will be invited to interview. This recruitment will remain open, and applications will be reviewed on an ongoing basis until the position is filled. This position is exempted from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Senior Director of Accounting Services, the Assistant Director of Accounting - Tax and Special Funds is a hands-on leader responsible for managing a team of professional accountants to ensure accurate, efficient, and compliant financial reporting, and supporting the objectives of the Finance and Business Services division. The incumbent will be responsible for managing diverse accounting assignments including, but not limited to, tax reporting (including UBIT and 1042s), reconciliations and analysis of various funds and accounts, journal entries, debt financing, financial aid and student financial reporting, fixed assets, general accounting services, and supporting required year-end financial reporting needs. As a member of the finance management team, the Assistant Director of Accounting - Tax and Special Funds provides direction, planning, and decision making for the functions of the Accounting Services Department. Key Responsibilities Plans, organizes, and directs activities of the Accounting Services department, including fund accounting, general ledger reconciliations, journal entries, accounts receivable, financial aid and student financial accounting, fixed assets and tax reporting Provides tax coordination and support to campus departments. Oversees the timely completion and submission of Unrelated Business Income Tax (UBIT), Nonresident Alien Tax (NRAT), and other tax related reports Research and identify the cause of problems; collaborates with appropriate departments; develops and presents recommendations for improvement of established processes and practices Ensures unit/department/division/college operates as a team to meet objectives. Recommends initiatives and changes to improve quality and services of a unit/department/division/college Collaborative plans and manages internal and external comprehensive financial and management reporting for the University consistent with standard accounting practices and policies; coordinates and manages external financial audits of the University Oversees the preparation of the University and Auxiliary financial statements in accordance with Generally Accepted Accounting Principles (GAAP), as well as Financial Information Reporting Management System (FIRMS) Develop financial statements and reports (i.e. GAAP Journal Entries, Wdesk Footnotes, PBCs required by the CO, SCO, external Auditors, and other various reports during the year-end process) Represent SJSU in CSU system-wide finance groups as well as external organizations Manages and directs staff (including cross-training) to ensure operational effectiveness Effectively manage employee performance by providing leadership, supervision, and development opportunities for Accounting Services staff Maintains contact with customers and solicits feedback to improve services Cross-train with other Accounting Services MPP staff to provide assistance as needed Knowledge, Skills & Abilities Thorough technical knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), internal controls and financial reporting requirements Thorough knowledge of Enterprise Resource Planning (ERP) systems and methods used to extract data Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Excellent management, interpersonal, and organizational skills Ability to effectively present information and respond to questions from groups of managers, customers, and the general public Ability to interpret and apply applicable rules, regulations, policies and procedures, and analyze situations accurately to adopt an effective course of action Ability to effectively manage and evaluate the work of staff - including but not limited to assigning duties and responsibilities; oversee work assignments to ensure work is done accurately and timely; and provide personnel development Ability to empower and motivate employees to continuously improve performance. Ability to lead meetings in an organized fashion Ability to establish and maintain effective working relationships across all levels of the University, related entities, and outside organizations Ability to maintain personal composure in high stress situations Ability to make complex financial policies accessible to a lay audience Excellent written and oral communication skills Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or closely related field, or combination of education Five (5) years of full-time accounting experience with three (3) years of supervisory experience Experience working with an accounting Enterprise Resource Planning System (ERP) Preferred Qualifications Master’s Degree in related field Current professional certification (CPA, CGMA or CMA, CIA) Experience in higher education and funding accounting Experience with Oracle PeopleSoft ERP Tax compliance in higher education Experience managing Student Accounts including Financial Aid Compensation Classification: Administrator II Anticipated Hiring Range: $10,502/month - $10,938/month CSU Salary Range: $4,812/month - $15,449/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 17, 2024 through July 1, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jun 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Reporting to the Senior Director of Accounting Services, the Assistant Director of Accounting - Tax and Special Funds is a hands-on leader responsible for managing a team of professional accountants to ensure accurate, efficient, and compliant financial reporting, and supporting the objectives of the Finance and Business Services division. The incumbent will be responsible for managing diverse accounting assignments including, but not limited to, tax reporting (including UBIT and 1042s), reconciliations and analysis of various funds and accounts, journal entries, debt financing, financial aid and student financial reporting, fixed assets, general accounting services, and supporting required year-end financial reporting needs. As a member of the finance management team, the Assistant Director of Accounting - Tax and Special Funds provides direction, planning, and decision making for the functions of the Accounting Services Department. Key Responsibilities Plans, organizes, and directs activities of the Accounting Services department, including fund accounting, general ledger reconciliations, journal entries, accounts receivable, financial aid and student financial accounting, fixed assets and tax reporting Provides tax coordination and support to campus departments. Oversees the timely completion and submission of Unrelated Business Income Tax (UBIT), Nonresident Alien Tax (NRAT), and other tax related reports Research and identify the cause of problems; collaborates with appropriate departments; develops and presents recommendations for improvement of established processes and practices Ensures unit/department/division/college operates as a team to meet objectives. Recommends initiatives and changes to improve quality and services of a unit/department/division/college Collaborative plans and manages internal and external comprehensive financial and management reporting for the University consistent with standard accounting practices and policies; coordinates and manages external financial audits of the University Oversees the preparation of the University and Auxiliary financial statements in accordance with Generally Accepted Accounting Principles (GAAP), as well as Financial Information Reporting Management System (FIRMS) Develop financial statements and reports (i.e. GAAP Journal Entries, Wdesk Footnotes, PBCs required by the CO, SCO, external Auditors, and other various reports during the year-end process) Represent SJSU in CSU system-wide finance groups as well as external organizations Manages and directs staff (including cross-training) to ensure operational effectiveness Effectively manage employee performance by providing leadership, supervision, and development opportunities for Accounting Services staff Maintains contact with customers and solicits feedback to improve services Cross-train with other Accounting Services MPP staff to provide assistance as needed Knowledge, Skills & Abilities Thorough technical knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), internal controls and financial reporting requirements Thorough knowledge of Enterprise Resource Planning (ERP) systems and methods used to extract data Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Excellent management, interpersonal, and organizational skills Ability to effectively present information and respond to questions from groups of managers, customers, and the general public Ability to interpret and apply applicable rules, regulations, policies and procedures, and analyze situations accurately to adopt an effective course of action Ability to effectively manage and evaluate the work of staff - including but not limited to assigning duties and responsibilities; oversee work assignments to ensure work is done accurately and timely; and provide personnel development Ability to empower and motivate employees to continuously improve performance. Ability to lead meetings in an organized fashion Ability to establish and maintain effective working relationships across all levels of the University, related entities, and outside organizations Ability to maintain personal composure in high stress situations Ability to make complex financial policies accessible to a lay audience Excellent written and oral communication skills Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or closely related field, or combination of education Five (5) years of full-time accounting experience with three (3) years of supervisory experience Experience working with an accounting Enterprise Resource Planning System (ERP) Preferred Qualifications Master’s Degree in related field Current professional certification (CPA, CGMA or CMA, CIA) Experience in higher education and funding accounting Experience with Oracle PeopleSoft ERP Tax compliance in higher education Experience managing Student Accounts including Financial Aid Compensation Classification: Administrator II Anticipated Hiring Range: $10,502/month - $10,938/month CSU Salary Range: $4,812/month - $15,449/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 17, 2024 through July 1, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jun 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
HOUSTON AIRPORT SYSTEM
Houston, Texas, United States
POSITION OVERVIEW APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED JOB CLASSIFICATION: ASSISTANT DIRECTOR (EXE LEV) DIVISION: FINANCE REPORTING LOCATION: 16930 JOHN F. KENNEDY BLVD. WORKDAYS & HOURS: MONDAY - FRIDAY 8AM - 5PM* * Subject to change DESCRIPTION OF DUTIES/ ESSENTIAL FUNCTIONS Assist the Chief Financial Officer in the delivery of financial reporting and analysis to help non-finance executive management understand the implications of changes in the organization’s business model, changes in the Capital Improvement Plan, and other changes affecting the financial status of the organization. This position acts as Division Controller for Deputy Directors of other divisions within HAS, specifically Terminal Management, Operations, and Infrastructure, helping develop business cases, compiling budgets and forecasts, and reporting as necessary to the Chief Financial Officer. This role is also a key contributor in the delivery of financial insights associated with key performance indicators of the Houston Airport System. The position will also develop and help other divisions complete business case analyses for cost-saving and return on investment initiatives. This role will also manage Fixed Assets and Grants. Finally, this role will be responsible for the expeditious delivery of any ad-hoc analysis requested by the Chief Financial Officer. The Assistant Director will be responsible for the following: Assist Deputy Directors with capital and operating budget compilation. Deliver routine reports on Houston Airport System Key Performance Indicators (KPI’s) with key insights on trends affecting organizational performance. Develop and report a 12-month rolling forecast for each Deputy Director; highlight trends and identify opportunities for cost savings across the organization. Deliver quarterly rates and charges reports to the Chief Financial Officer; coordinate a review with the Financial Planning and Analysis team to assess significant variances to budget and ensure proper charges in line with actual expenses. Create high-level dashboards and other reports to quickly advise HAS management of its financial position. Communicate abnormal financial performance trends as necessary to assist in managerial decision making. Perform ad-hoc scenario planning, reporting on key assumptions and variables to assist executive management in planning and decision-making. WORKING CONDITIONS There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. MINIMUM REQUIREMENTS EDUCATION REQUIREMENTS Requires a Bachelor's degree in Business Administration, Public Administration or a closely related field. EXPERIENCE REQUIREMENTS Seven years of administrative experience are required, with at least three of those years in a managerial capacity. A Master's degree may be substituted for two years of experience. LICENSE REQUIREMENTS Valid driver's license and compliance with the City of Houston driving policy (A.P. 2-2). PREFERENCES Preference will be given to applicants with: Advanced knowledge of Microsoft Excel and other financial reporting tools (e.g., Hyperion, Tableau, Power BI, SAP BPC, etc.). Advanced financial modeling skills and experience managing large data sets. Finance certifications and/or designations (i.e., Certified Public Accountant, Certified Management Accountant, Chartered Financial Analyst, etc.) **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** GENERAL INFORMATION SELECTION / SKILLS TESTS REQUIRED Department may administer skills assessment test. SAFETY IMPACT POSITION Yes If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. PAY GRADE 32 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832/393-0453). If you need special services or accommodations, call (832/393-0453). (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html
Jul 14, 2024
POSITION OVERVIEW APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED JOB CLASSIFICATION: ASSISTANT DIRECTOR (EXE LEV) DIVISION: FINANCE REPORTING LOCATION: 16930 JOHN F. KENNEDY BLVD. WORKDAYS & HOURS: MONDAY - FRIDAY 8AM - 5PM* * Subject to change DESCRIPTION OF DUTIES/ ESSENTIAL FUNCTIONS Assist the Chief Financial Officer in the delivery of financial reporting and analysis to help non-finance executive management understand the implications of changes in the organization’s business model, changes in the Capital Improvement Plan, and other changes affecting the financial status of the organization. This position acts as Division Controller for Deputy Directors of other divisions within HAS, specifically Terminal Management, Operations, and Infrastructure, helping develop business cases, compiling budgets and forecasts, and reporting as necessary to the Chief Financial Officer. This role is also a key contributor in the delivery of financial insights associated with key performance indicators of the Houston Airport System. The position will also develop and help other divisions complete business case analyses for cost-saving and return on investment initiatives. This role will also manage Fixed Assets and Grants. Finally, this role will be responsible for the expeditious delivery of any ad-hoc analysis requested by the Chief Financial Officer. The Assistant Director will be responsible for the following: Assist Deputy Directors with capital and operating budget compilation. Deliver routine reports on Houston Airport System Key Performance Indicators (KPI’s) with key insights on trends affecting organizational performance. Develop and report a 12-month rolling forecast for each Deputy Director; highlight trends and identify opportunities for cost savings across the organization. Deliver quarterly rates and charges reports to the Chief Financial Officer; coordinate a review with the Financial Planning and Analysis team to assess significant variances to budget and ensure proper charges in line with actual expenses. Create high-level dashboards and other reports to quickly advise HAS management of its financial position. Communicate abnormal financial performance trends as necessary to assist in managerial decision making. Perform ad-hoc scenario planning, reporting on key assumptions and variables to assist executive management in planning and decision-making. WORKING CONDITIONS There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. MINIMUM REQUIREMENTS EDUCATION REQUIREMENTS Requires a Bachelor's degree in Business Administration, Public Administration or a closely related field. EXPERIENCE REQUIREMENTS Seven years of administrative experience are required, with at least three of those years in a managerial capacity. A Master's degree may be substituted for two years of experience. LICENSE REQUIREMENTS Valid driver's license and compliance with the City of Houston driving policy (A.P. 2-2). PREFERENCES Preference will be given to applicants with: Advanced knowledge of Microsoft Excel and other financial reporting tools (e.g., Hyperion, Tableau, Power BI, SAP BPC, etc.). Advanced financial modeling skills and experience managing large data sets. Finance certifications and/or designations (i.e., Certified Public Accountant, Certified Management Accountant, Chartered Financial Analyst, etc.) **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** GENERAL INFORMATION SELECTION / SKILLS TESTS REQUIRED Department may administer skills assessment test. SAFETY IMPACT POSITION Yes If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. PAY GRADE 32 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832/393-0453). If you need special services or accommodations, call (832/393-0453). (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html
HOUSTON AIRPORT SYSTEM
Houston, Texas, United States
POSITION OVERVIEW APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED JOB CLASSIFICATION: ASSISTANT DIRECTOR (EXE LEV) DIVISION: FINANCE REPORTING LOCATION: 16930 JOHN F. KENNEDY BLVD. WORKDAYS & HOURS: MONDAY - FRIDAY 8AM - 5PM* * Subject to change DESCRIPTION OF DUTIES/ ESSENTIAL FUNCTIONS Under the direction of the Chief Financial Officer manages the activities of the Financial Planning & Analysis Business Unit. Develops and implements a set of planning, forecasting, budgeting, and analytical activities that support HAS major company’s major business decisions and overall financial health. Initiates business cases, assembles budgets, and forecasts, and reports as necessary to the Chief Financial Officer. Assists the Chief Financial Officer in the development of financing plans to deliver projects approved in the HAS Capital Improvement Plan. Performs business and financial analysis to support executive decision making and planning. Leads the development and compilation of HAS’s capital and operating budgets. Produces financial reports as necessary to provide an update on the status of HAS’s financial performance against prior years and budgets. Assists with developing and preparing airline rates and charges. Manages and monitors Houston Airport's financial model to ensure Houston Airport's overall financial health is safeguarded. Assists and delivers financial insights associated with key performance indicators of HAS. Delivers ad-hoc financial analysis requested by the Chief Financial Officer. The Assistant Director will be responsible for the following: Meets with Infrastructure and other departments to determine the proper timing to proceed with a new Passenger Facility Charge Applications. Leads the development of the capital and operating budget. Leads the completion and submission of the City of Houston's Monthly Operating Financial Report (MoFR) per City of Houston budget schedules. Develops a full understanding of HAS’s airline use and lease agreements, including all rates and charges, and the associated impact on financial planning and projections. Delivers an Actual vs. Budget Capital Report monthly. Works with financial advisors, bond counsel, and the City of Houston Finance Department to determine when HAS must enter the capital market to continue financing its Capital Improvement Plan. Develops advanced proficiency in the update of HAS’s long-term financial planning model. Provides analytical insight on operational statistics, cost trend analysis, KPI trends, revenue trends, business performance, etc. Communicates abnormal financial performance trends as necessary to assist in managerial decision-making. WORKING CONDITIONS There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. MINIMUM REQUIREMENTS EDUCATION REQUIREMENTS Requires a Bachelor's degree in Business Administration, Public Administration or a closely related field. EXPERIENCE REQUIREMENTS Seven years of administrative experience are required, with at least three of those years in a managerial capacity. A Master's degree may be substituted for two years of experience. LICENSE REQUIREMENTS Valid driver's license and compliance with the City of Houston driving policy (A.P. 2-2). PREFERENCES Preference will be given to applicants with: Finance certifications and/or designations (i.e., Chartered Financial Analyst, Certified Financial Analyst, Certified Government Financial Manager, etc.) Advanced financial modeling skills and experience managing large data sets. Advanced knowledge of Microsoft Excel and other financial reporting tools (e.g., Hyperion, Tableau, Power BI, SAP BPC, etc.). Five (5) years of progressively responsible experience in Financial Planning and Analysis and/or Accounting with demonstrated experience in financial analysis and internal reporting. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** GENERAL INFORMATION SELECTION / SKILLS TESTS REQUIRED Department may administer skills assessment test. SAFETY IMPACT POSITION Yes If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. PAY GRADE 32 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832/393-0453). If you need special services or accommodations, call (832/393-0453). (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: Continuous
Jul 14, 2024
POSITION OVERVIEW APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED JOB CLASSIFICATION: ASSISTANT DIRECTOR (EXE LEV) DIVISION: FINANCE REPORTING LOCATION: 16930 JOHN F. KENNEDY BLVD. WORKDAYS & HOURS: MONDAY - FRIDAY 8AM - 5PM* * Subject to change DESCRIPTION OF DUTIES/ ESSENTIAL FUNCTIONS Under the direction of the Chief Financial Officer manages the activities of the Financial Planning & Analysis Business Unit. Develops and implements a set of planning, forecasting, budgeting, and analytical activities that support HAS major company’s major business decisions and overall financial health. Initiates business cases, assembles budgets, and forecasts, and reports as necessary to the Chief Financial Officer. Assists the Chief Financial Officer in the development of financing plans to deliver projects approved in the HAS Capital Improvement Plan. Performs business and financial analysis to support executive decision making and planning. Leads the development and compilation of HAS’s capital and operating budgets. Produces financial reports as necessary to provide an update on the status of HAS’s financial performance against prior years and budgets. Assists with developing and preparing airline rates and charges. Manages and monitors Houston Airport's financial model to ensure Houston Airport's overall financial health is safeguarded. Assists and delivers financial insights associated with key performance indicators of HAS. Delivers ad-hoc financial analysis requested by the Chief Financial Officer. The Assistant Director will be responsible for the following: Meets with Infrastructure and other departments to determine the proper timing to proceed with a new Passenger Facility Charge Applications. Leads the development of the capital and operating budget. Leads the completion and submission of the City of Houston's Monthly Operating Financial Report (MoFR) per City of Houston budget schedules. Develops a full understanding of HAS’s airline use and lease agreements, including all rates and charges, and the associated impact on financial planning and projections. Delivers an Actual vs. Budget Capital Report monthly. Works with financial advisors, bond counsel, and the City of Houston Finance Department to determine when HAS must enter the capital market to continue financing its Capital Improvement Plan. Develops advanced proficiency in the update of HAS’s long-term financial planning model. Provides analytical insight on operational statistics, cost trend analysis, KPI trends, revenue trends, business performance, etc. Communicates abnormal financial performance trends as necessary to assist in managerial decision-making. WORKING CONDITIONS There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. MINIMUM REQUIREMENTS EDUCATION REQUIREMENTS Requires a Bachelor's degree in Business Administration, Public Administration or a closely related field. EXPERIENCE REQUIREMENTS Seven years of administrative experience are required, with at least three of those years in a managerial capacity. A Master's degree may be substituted for two years of experience. LICENSE REQUIREMENTS Valid driver's license and compliance with the City of Houston driving policy (A.P. 2-2). PREFERENCES Preference will be given to applicants with: Finance certifications and/or designations (i.e., Chartered Financial Analyst, Certified Financial Analyst, Certified Government Financial Manager, etc.) Advanced financial modeling skills and experience managing large data sets. Advanced knowledge of Microsoft Excel and other financial reporting tools (e.g., Hyperion, Tableau, Power BI, SAP BPC, etc.). Five (5) years of progressively responsible experience in Financial Planning and Analysis and/or Accounting with demonstrated experience in financial analysis and internal reporting. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** GENERAL INFORMATION SELECTION / SKILLS TESTS REQUIRED Department may administer skills assessment test. SAFETY IMPACT POSITION Yes If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. PAY GRADE 32 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832/393-0453). If you need special services or accommodations, call (832/393-0453). (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: Continuous
Range: SM-9
FLSA: Exempt
Date: July 23, 2019
DIRECTOR OF FINANCIAL SERVICES
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Plan, direct, manage and oversee the activities and operations of the Finance Department including accounting, revenue administration, treasury management, financial planning and budgeting; and to provide highly responsible and complex administrative support to the City Manager.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the Assistant City Manager.
Exercises direct supervision over professional, technical and clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions :
Assume full management responsibility for all Finance Department services and activities including the maintenance of central accounting systems, pre-audit, posting of expenditures, accounting controls, fiscal and capital budget; recommend and administer policies and procedures.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
Represent the Finance Department to other City departments, elected officials and outside agencies; explain, justify and defend Finance Department programs, policies, and activities; negotiate and resolve sensitive, significant and controversial issues.
Plan, direct and coordinate the Finance Department's work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.
Manage and participate in the development and administration of the Finance Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.
Select, train, motivate and evaluate Finance Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Assist in coordinating annual budget process; prepare and distribute budget work papers to City staff; compile budget requests and verify accuracy and completeness of information.
Coordinate Finance Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence; provide financial support and assistance to City departments.
Provide responsible staff assistance to the City Manager; prepare and present staff reports and other related correspondence.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to payroll, accounts payable, accounts receivable, and general ledger programs, policies, and procedures as appropriate.
Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of finance, accounting, and auditing.
Review, evaluate and recommend improvements to the City's administrative and financial internal control systems and procedures; ensure audit compliance.
Prepare a variety of financial reports and statements on City financial affairs to administrative officials, City Council and the general public; prepare revenue, expenditure, debt, cost and other statements; prepare various financial reports and analyses requested by the City Manager and City Council.
Act as treasurer for the City; facilitate the receipt, deposit and investment of all City monies, together with record thereof under the direction of the City Manager.
Maintain all special assessment records.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Act as the City’s CFO for the purposes of certifying the accuracy of the annual expenditure limitation report and submitting the report to the Auditor General’s office.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of a comprehensive finance program.
Principles and methods of finance administration, particularly in the areas of accounting, budgeting, and auditing.
Principles and practices of labor relations and personnel administration.
Approved principles and standard practices of centralized, budgetary and accrual accounting, and treasury management.
Office practices, procedures, methods, and equipment.
Pertinent federal, state, and local laws, codes and regulations including laws regulating the financial administration of City government.
Program analyses and revenue forecasting.
Organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
Complex principles and practices of program development and administration.
Advanced principles and practices of municipal budget preparation and administration.
Advanced governmental accounting principles and practices.
Sound principles and practices of financial auditing.
Financial research and report preparation methods and techniques.
Principles of supervision, training and performance evaluation.
Government Accounting Standard Boards Statements.
Ability to :
Work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Ability to work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Plan, organize, direct and coordinate the work of professional and technical personnel; delegate authority and responsibility.
Select, supervise, train and evaluate staff.
Provide administrative and professional leadership and direction for the Finance Department.
Identify and respond to community and City Council issues, concerns and needs.
Develop, implement and administer goals, objectives, and procedures for providing effective and efficient finance services.
Prepare and administer large and complex budgets.
Allocate limited resources in a cost effective manner.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures and techniques.
Prepare clear, concise and accurate financial and administrative reports either orally or in writing.
Develop and install sound accounting and related financial systems and procedures.
Prepare and review complex financial statements, reports and analyses.
Interpret and apply federal, state and local policies, procedures, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work including City and other government officials, community groups, the general public, and media representatives.
Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Maintain physical condition appropriate to completion of assigned duties and responsibilities.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience :
Four years of increasingly responsible experience in public accounting and financial work including at least three years of ministrative and supervisory responsibility.
Training :
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration or related field.
WORKING CONDITIONS
Environmental Conditions :
Office environment utilizing computers.
Physical Conditions :
Essential and other important responsibilities and duties may require maintaining physical condition necessary for sitting for prolonged periods of time and working closely with others; general manual dexterity.
Jul 14, 2024
Full Time
Range: SM-9
FLSA: Exempt
Date: July 23, 2019
DIRECTOR OF FINANCIAL SERVICES
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Plan, direct, manage and oversee the activities and operations of the Finance Department including accounting, revenue administration, treasury management, financial planning and budgeting; and to provide highly responsible and complex administrative support to the City Manager.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the Assistant City Manager.
Exercises direct supervision over professional, technical and clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions :
Assume full management responsibility for all Finance Department services and activities including the maintenance of central accounting systems, pre-audit, posting of expenditures, accounting controls, fiscal and capital budget; recommend and administer policies and procedures.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
Represent the Finance Department to other City departments, elected officials and outside agencies; explain, justify and defend Finance Department programs, policies, and activities; negotiate and resolve sensitive, significant and controversial issues.
Plan, direct and coordinate the Finance Department's work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.
Manage and participate in the development and administration of the Finance Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.
Select, train, motivate and evaluate Finance Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Assist in coordinating annual budget process; prepare and distribute budget work papers to City staff; compile budget requests and verify accuracy and completeness of information.
Coordinate Finance Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence; provide financial support and assistance to City departments.
Provide responsible staff assistance to the City Manager; prepare and present staff reports and other related correspondence.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to payroll, accounts payable, accounts receivable, and general ledger programs, policies, and procedures as appropriate.
Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of finance, accounting, and auditing.
Review, evaluate and recommend improvements to the City's administrative and financial internal control systems and procedures; ensure audit compliance.
Prepare a variety of financial reports and statements on City financial affairs to administrative officials, City Council and the general public; prepare revenue, expenditure, debt, cost and other statements; prepare various financial reports and analyses requested by the City Manager and City Council.
Act as treasurer for the City; facilitate the receipt, deposit and investment of all City monies, together with record thereof under the direction of the City Manager.
Maintain all special assessment records.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Act as the City’s CFO for the purposes of certifying the accuracy of the annual expenditure limitation report and submitting the report to the Auditor General’s office.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of a comprehensive finance program.
Principles and methods of finance administration, particularly in the areas of accounting, budgeting, and auditing.
Principles and practices of labor relations and personnel administration.
Approved principles and standard practices of centralized, budgetary and accrual accounting, and treasury management.
Office practices, procedures, methods, and equipment.
Pertinent federal, state, and local laws, codes and regulations including laws regulating the financial administration of City government.
Program analyses and revenue forecasting.
Organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
Complex principles and practices of program development and administration.
Advanced principles and practices of municipal budget preparation and administration.
Advanced governmental accounting principles and practices.
Sound principles and practices of financial auditing.
Financial research and report preparation methods and techniques.
Principles of supervision, training and performance evaluation.
Government Accounting Standard Boards Statements.
Ability to :
Work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Ability to work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Plan, organize, direct and coordinate the work of professional and technical personnel; delegate authority and responsibility.
Select, supervise, train and evaluate staff.
Provide administrative and professional leadership and direction for the Finance Department.
Identify and respond to community and City Council issues, concerns and needs.
Develop, implement and administer goals, objectives, and procedures for providing effective and efficient finance services.
Prepare and administer large and complex budgets.
Allocate limited resources in a cost effective manner.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures and techniques.
Prepare clear, concise and accurate financial and administrative reports either orally or in writing.
Develop and install sound accounting and related financial systems and procedures.
Prepare and review complex financial statements, reports and analyses.
Interpret and apply federal, state and local policies, procedures, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work including City and other government officials, community groups, the general public, and media representatives.
Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Maintain physical condition appropriate to completion of assigned duties and responsibilities.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience :
Four years of increasingly responsible experience in public accounting and financial work including at least three years of ministrative and supervisory responsibility.
Training :
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration or related field.
WORKING CONDITIONS
Environmental Conditions :
Office environment utilizing computers.
Physical Conditions :
Essential and other important responsibilities and duties may require maintaining physical condition necessary for sitting for prolonged periods of time and working closely with others; general manual dexterity.
MARIN COUNTY, CA
San Rafael, California, United States
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity: DEPARTMENT OF HEALTH & HUMAN SERVICES : At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service. ABOUT THE POSITION The Senior Accounting Assistant is part of the Centralized Billing Unit in the Health and Human Services Departments’ (HHS) Office of Finance. The Senior Accounting Assistant works with the Billing Team to perform a high volume of claiming medical services to governmental and commercial insurance carriers, claims processing and follow-up, and client billing and dispute resolution. Additional duties include client account maintenance, payment posting and preparing bank deposits, preparing and sending client statements, processing client collection accounts and various billing reports and reconciliation. There is currently one (1) full-time vacancy in the HHS Office of Finance, Centralized Billing Unit, serving Behavioral Health and Recovery Services. Hybrid Schedule: The Health and Human Services Department has embraced a hybrid work schedule that considers that some duties of this position may be performed remotely. However, the successful candidate must be able to report to County facilities for meetings, work assignments, and/or disaster service work upon short notice, as needed and deemed appropriate. During the initial probationary period, the successful candidate may be required to work primarily onsite before establishing a hybrid work schedule. ABOUT YOU Our Highly Qualified Candidate: The ideal candidate has experience working in a medical administrative setting with at least one year of experience in medical billing and reimbursement. The Senior Accounting Assistant has experience in claiming medical services to either governmental or commercial insurance carriers including payment posting, claims follow-up, and denial research and resolution. The ideal candidate also has excellent communication skills, is detail-oriented, well organized and has experience assisting in financial and client account maintenance, data entry and reconciliation of various spreadsheets and fiscal reports. Experience using practice management software, electronic health record software and the Microsoft suite is preferred. Administrative support and Behavioral Health experience are also desirable. Qualifications Knowledge of Principles and practices of financial and accounting document processing and record keeping. Principles and practices of auditing and reconciling a variety of financial documents and records. Procedures, terminology and forms related to the functional area(s) to which assigned. Computer applications related to the work, including word processing, spreadsheet and data base applications. Standard office practices and procedures, including the operation of standard office equipment. Basic budgetary and public agency financial record keeping principles and terminology. Business arithmetic. Ability to Perform complex and difficult accounting, financial, payroll, billing statistical and/or budgetary support work. Prepare a variety of complex financial, accounting, payroll and statistical reports, journals and ledgers, utilizing departmental-specific computer and network applications. Review, audit and reconcile financial, accounting, payroll and budgetary documents and records. Enter a variety of information into automated financial, accounting and statistical reporting systems. Interpret, apply and explain standard accounting, financial, departmental and County policies, procedures and transactions. Make accurate arithmetic and statistical calculations. Prepare accurate and timely billings. Provide lead direction to staff on a day-to-day or project basis. Organize own work, setting priorities and meeting critical deadlines. Establish and maintain effective working relationships with those contacted in the course of the work. Minimum Qualifications Three years of experience in accounting and/or financial office support work that includes preparing, processing, and maintaining accounting documents and records, and the use of related accounting computer software. Education or professional training that is directly related to the work may be substituted for up to one year of the required experience. IMPORTANT INFORMATION All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails. Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active. LiveScan: SPECIAL REQUIREMENTS Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment. Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Sarah Githens at sarah.githens@marincounty.gov . PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 8/2/2024 11:59 PM Pacific
Jul 20, 2024
Full Time
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity: DEPARTMENT OF HEALTH & HUMAN SERVICES : At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service. ABOUT THE POSITION The Senior Accounting Assistant is part of the Centralized Billing Unit in the Health and Human Services Departments’ (HHS) Office of Finance. The Senior Accounting Assistant works with the Billing Team to perform a high volume of claiming medical services to governmental and commercial insurance carriers, claims processing and follow-up, and client billing and dispute resolution. Additional duties include client account maintenance, payment posting and preparing bank deposits, preparing and sending client statements, processing client collection accounts and various billing reports and reconciliation. There is currently one (1) full-time vacancy in the HHS Office of Finance, Centralized Billing Unit, serving Behavioral Health and Recovery Services. Hybrid Schedule: The Health and Human Services Department has embraced a hybrid work schedule that considers that some duties of this position may be performed remotely. However, the successful candidate must be able to report to County facilities for meetings, work assignments, and/or disaster service work upon short notice, as needed and deemed appropriate. During the initial probationary period, the successful candidate may be required to work primarily onsite before establishing a hybrid work schedule. ABOUT YOU Our Highly Qualified Candidate: The ideal candidate has experience working in a medical administrative setting with at least one year of experience in medical billing and reimbursement. The Senior Accounting Assistant has experience in claiming medical services to either governmental or commercial insurance carriers including payment posting, claims follow-up, and denial research and resolution. The ideal candidate also has excellent communication skills, is detail-oriented, well organized and has experience assisting in financial and client account maintenance, data entry and reconciliation of various spreadsheets and fiscal reports. Experience using practice management software, electronic health record software and the Microsoft suite is preferred. Administrative support and Behavioral Health experience are also desirable. Qualifications Knowledge of Principles and practices of financial and accounting document processing and record keeping. Principles and practices of auditing and reconciling a variety of financial documents and records. Procedures, terminology and forms related to the functional area(s) to which assigned. Computer applications related to the work, including word processing, spreadsheet and data base applications. Standard office practices and procedures, including the operation of standard office equipment. Basic budgetary and public agency financial record keeping principles and terminology. Business arithmetic. Ability to Perform complex and difficult accounting, financial, payroll, billing statistical and/or budgetary support work. Prepare a variety of complex financial, accounting, payroll and statistical reports, journals and ledgers, utilizing departmental-specific computer and network applications. Review, audit and reconcile financial, accounting, payroll and budgetary documents and records. Enter a variety of information into automated financial, accounting and statistical reporting systems. Interpret, apply and explain standard accounting, financial, departmental and County policies, procedures and transactions. Make accurate arithmetic and statistical calculations. Prepare accurate and timely billings. Provide lead direction to staff on a day-to-day or project basis. Organize own work, setting priorities and meeting critical deadlines. Establish and maintain effective working relationships with those contacted in the course of the work. Minimum Qualifications Three years of experience in accounting and/or financial office support work that includes preparing, processing, and maintaining accounting documents and records, and the use of related accounting computer software. Education or professional training that is directly related to the work may be substituted for up to one year of the required experience. IMPORTANT INFORMATION All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails. Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active. LiveScan: SPECIAL REQUIREMENTS Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment. Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Sarah Githens at sarah.githens@marincounty.gov . PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 8/2/2024 11:59 PM Pacific
The Position Starting Salary Dependent On Qualifications Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl . JOB SUMMARY This is an executive level position which reports to the Assistant City Manager for Finance and Administration and directs the administration and coordination of centralized procurement activities and services. This position is responsible for the development of goals and administration of procurement policies and procedures, leads the management and monitoring of City contracts for compliance, and prepares the office’s annual budget. The incumbent exercises a considerable degree of independent judgment. Employee is expected to make independent decisions in conformance with applicable laws, rules, and regulations governing the public purchase of commodities and services as well as standard public procurement policies and procedures. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Administers the City's procurement ordinance and ensures departmental compliance; supervises personnel and their activities in central purchasing. Reviews all non-capitalized City contracts for compliance and adherence to proper procedures including but not limited to: confirmation of proper authority, adherence to appropriate procurement procedures, identification of time frames, satisfaction of insurance requirements, verification of available funding, review of scope of services, and notification of upcoming expiration. Develops, implements and monitors complex procurement guidelines, policies and procedures. Recommends corrective actions where applicable. Oversees the preparation and administration of contracts resulting from bids and requests for proposals. Directs the garnering of quotations and location of sources of supplies; controls the placement of purchase orders. Advises City departments/offices on procurement procedures to ensure proper compliance with City’s procurement policies and procedures. Assists user departments in the informal competitive negotiated process for acquisition of professional/personal services. Verifies and determines priority of requisitions received; provides technical advice on equipment, supplies, services and procurement procedures. Confers with vendors; analyzes quotations and bids for relative prices and consistency specifications; verifies commodity and service quality and quantity. Reviews specifications from departments and offices to procure goods and services of a complex and/or technical nature. Determines the disposition of property: auction, transfer or destroy. Monitors the evaluation and/or negotiation process, for acquisition of professional/ personal services to ensure that proposals have been evaluated and/or negotiated, in accordance with solicitation document and city procurement policies and procedures. Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establishes and maintains effective and professional relationships with work colleagues, supervisors and managers. Performs related work as required The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Bachelor’s Degree with major coursework in business or public administration or a related field. At least 10 years of experience in public sector procurement, contract compliance and/or administration. Preferred: Master’s Degree with major coursework in business or public administration or a related field. Designation as a Certified Public Purchasing Officer (CPPO) or Purchasing Manager (CPM) is preferred. Designation as a Certified Professional Contracts Manager (CPCM) is preferred. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. CERTIFICATES, LICENSES, REGISTRATIONS : Valid Driver’s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record KNOWLEDGE, SKILLS, AND ABILITIES: Extensive knowledge of principles, practices, and techniques of large scale government procurement. Extensive knowledge of laws, ordinances, departmental policies and other requirements governing professional public procurement. Extensive knowledge of approved procurement methods, including recording, buying, inspection, and shipping methods. Extensive knowledge of the techniques and requirements of specifications preparation. Considerable knowledge of the various grades and qualities available to the types of commodities and equipment purchased. Thorough knowledge of the sources of supply and of market and price trends. Considerable knowledge of the needs of the agencies served. Considerable knowledge of accounting practices and procedures, especially as they relate to governmental procurement. Some knowledge of insurance as it pertains to property liability and surety bonds. Considerable knowledge of Microsoft Word and Excel and the use of office equipment. Knowledge of supervisory principles and practices. Skills in expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Skills in application of systems analysis techniques and procedures, including consulting with users, to determine hardware, software, or system functional specifications. Ability to communicate effectively both orally and in writing. Ability to analyze City procurement demands and make effective recommendations concerning improved procurement practices. Ability to deal effectively with administrative officials and vendors. Ability to obtain and interpret market prices and trends and apply these to procurement matters. Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public. PHYSICAL DEMANDS The work is generally performed in a sedentary position. While performing the duties of this job, the employee may occasionally be required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require repetitive motion: substantial movements (motions) of the wrist, hands, and/or fingers. . Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number. Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes.For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR EXECUTIVE, MANAGEMENT, & TECHNICAL EMPLOYEES Executive, Management, and Technical level employees shall accrue two hundred (200) hours of vacation leave per vacation year, except for vacation leave directly approved by the City Commission (the vacation leave year shall begin on October 1st and end on the following September 30th). Employees in these classifications shall be required to utilize eighty (80) hours of vacation during the vacation year for which it is earned or it will be lost at the end of the vacation year (In individual circumstances, the City Manager may determine that vacation that is unable to be used may be paid out rather than lost or may remain in the employees bank). The remaining days may be carried forward and must be used within fifteen (15) months following the vacation year in which the leave is earned or be liquidated by cash payment at the end of the fifteen (15) month period. Such leave that is liquidated by cash payment shall be paid at the employee's rate of pay when the vacation time was earned. Such leave shall be earned on an accrual basis of 7.69 hours per bi-weekly pay period, except for the leave directly approved by the City Commission. Executive, Management & Technical employees accrue eight (8) hours of sick leave per month with no limit on the amount that is accumulated. Accrued sick leave shall be terminally paid at the following rates in relationship to years of service with the City: Accrued Sick Leave Payout Less than five (5) year 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 80% sick leave Upon the accumulation of 200 sick leave hours, all employees have the option of converting up to forty-eight (48) hours of sick leave to vacation leave. Employees may participate in the City’s Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of ninety-six (96) hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic or long-term illnesses or injuries. Executive, Management & Technical employees shall accrue forty (40) personal leave hours per fiscal year. The personal leave year shall begin on October 1st and end on the following September 30th. Personal leave days will not accumulate from year to year and cannot be liquidated by cash payment. In the first year, employees hired after October 1 through February 1 will accrue 30 hours personal leave. Employees hired after February 1 through June 1 will accrue 20 hours of personal leave during their first year. Employee hired after June 1 will not accrued any personal leave during their first personal leave year. Executive, Management & Technical employees will receive two paid wellness workdays (either 8 or 10 hour days) each fiscal year. These days are provided to promote well-being and wellness. These paid workdays must be used within the fiscal year in which they are earned or will be lost. Executive, Management & Technical employees may receive the following paid holidays: New Year's Day |Martin Luther King, Jr.'s Birthday |President's Day |Memorial Day |Juneteenth |Independence Day |Labor Day |Veteran's Day |Thanksgiving Day |Day after Thanksgiving |Christmas Eve |Christmas Day |New Year's Eve Executive, Management & Technical employees will receive 40 hours of paid bereavement leave in the event of an immediate family member passing. Executive, Management & Technical employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% Executive, Management & Technical employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier | Medical OAP | Medical OAPIN Employee Only |$87.89 |$0 Employee +1 |$175.78 |$39.34 Employee + 2 or More |$281.24 |$86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. Executive, Management & Technical employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only |$5.17 |$21.37 |$25.11 Employee +1 |$14.80 |$40.68 |$46.82 Employee + 2 or More |$23.69 |$58.51 |$66.86 Executive, Management & Technical employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. For 2024, the biweekly rates are as follows: Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only |$2.36 |$3.87 |$4.44 Employee +1 |$4.73 |$7.73 |$8.87 Employee + 2 or More |$7.61 |$12.45 |$14.28 Executive, Management & Technical employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. The City and the employee will make contributions into the employee's Retiree Health Saving Account based on the employee's years of service as follows: From 1 - 9 years of service = $10 bi-weekly From 10 to 19 years of service from = $25 bi-weekly 20 or more years of service = $35 bi-weekly Executive, Management & Technical employees shall be provided with term life insurance of $100,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. Executive, Management & Technical employees receive Disability Salary Replacement Insurance that will provide for a 60% base salary benefit after a ninety (90) day waiting period. During the ninety (90) day waiting period, an employee may utilize accrued sick and vacation leave. Upon entering the program, the employee may continue to use sick and vacation leave to make up the difference between 60% of salary and 100% of salary. Executive, Management & Technical employees (except the City Manager and City Attorney) are required to participate in the City Pension Plan. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. An employee is vested in the pension plan after seven years of continuous service. To be eligible for normal retirement an employee must be age 65 with 7 years of service, age 62 with 25 years of service or age 60 with 30 years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the COHERF Pension Office at 954-921-3333. Executive, Management & Technical employees are eligible to apply for tuition reimbursement in accordance with the following guidelines: Graduate Benefit Grade of B or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Undergraduate Benefit Grade of C or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Reimbursement may not exceed $3,000 for any employee in any one fiscal year. Any coursework eligible for reimbursement must have a direct relationship to the job requirements of the employee’s position. Reimbursement may only be provided for attendance at an accredited college or university. Employees enrolled in a technical or vocational institution shall not be eligible for tuition reimbursement under this program. Reimbursement shall be available for books and course fees subject to the approval of the Department/Office Director and City Manager or designee. Tuition is subject to the approval of the Department/Office Director and City Manager or designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the entire cost of this benefit. To the considered for Educational Reimbursement, all coursework must be properly approved prior to the beginning of the class by the Department/Office Director and the City Manager or designee. Executive employees may be provided with the use of a City vehicle or a car allowance of $400 per month. Management employees may be provided with the use of a City vehicle or a car allowance or $300 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees may be provided with a cellular phone allowance of $70.00 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees have the option of joining the Sun Credit Union. Executive, Management & Technical employees have the option of participating in payroll Direct Deposit. Executive, Management & Technical employees may enter a Deferred Compensation Program through payroll deduction. Executive, Management & Technical employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance through voluntary payroll deductions. Executive, Management & Technical employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. Executive, Management & Technical employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 7/31/2024 11:59 PM Eastern
Jul 24, 2024
Full Time
The Position Starting Salary Dependent On Qualifications Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl . JOB SUMMARY This is an executive level position which reports to the Assistant City Manager for Finance and Administration and directs the administration and coordination of centralized procurement activities and services. This position is responsible for the development of goals and administration of procurement policies and procedures, leads the management and monitoring of City contracts for compliance, and prepares the office’s annual budget. The incumbent exercises a considerable degree of independent judgment. Employee is expected to make independent decisions in conformance with applicable laws, rules, and regulations governing the public purchase of commodities and services as well as standard public procurement policies and procedures. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Administers the City's procurement ordinance and ensures departmental compliance; supervises personnel and their activities in central purchasing. Reviews all non-capitalized City contracts for compliance and adherence to proper procedures including but not limited to: confirmation of proper authority, adherence to appropriate procurement procedures, identification of time frames, satisfaction of insurance requirements, verification of available funding, review of scope of services, and notification of upcoming expiration. Develops, implements and monitors complex procurement guidelines, policies and procedures. Recommends corrective actions where applicable. Oversees the preparation and administration of contracts resulting from bids and requests for proposals. Directs the garnering of quotations and location of sources of supplies; controls the placement of purchase orders. Advises City departments/offices on procurement procedures to ensure proper compliance with City’s procurement policies and procedures. Assists user departments in the informal competitive negotiated process for acquisition of professional/personal services. Verifies and determines priority of requisitions received; provides technical advice on equipment, supplies, services and procurement procedures. Confers with vendors; analyzes quotations and bids for relative prices and consistency specifications; verifies commodity and service quality and quantity. Reviews specifications from departments and offices to procure goods and services of a complex and/or technical nature. Determines the disposition of property: auction, transfer or destroy. Monitors the evaluation and/or negotiation process, for acquisition of professional/ personal services to ensure that proposals have been evaluated and/or negotiated, in accordance with solicitation document and city procurement policies and procedures. Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establishes and maintains effective and professional relationships with work colleagues, supervisors and managers. Performs related work as required The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Bachelor’s Degree with major coursework in business or public administration or a related field. At least 10 years of experience in public sector procurement, contract compliance and/or administration. Preferred: Master’s Degree with major coursework in business or public administration or a related field. Designation as a Certified Public Purchasing Officer (CPPO) or Purchasing Manager (CPM) is preferred. Designation as a Certified Professional Contracts Manager (CPCM) is preferred. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. CERTIFICATES, LICENSES, REGISTRATIONS : Valid Driver’s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record KNOWLEDGE, SKILLS, AND ABILITIES: Extensive knowledge of principles, practices, and techniques of large scale government procurement. Extensive knowledge of laws, ordinances, departmental policies and other requirements governing professional public procurement. Extensive knowledge of approved procurement methods, including recording, buying, inspection, and shipping methods. Extensive knowledge of the techniques and requirements of specifications preparation. Considerable knowledge of the various grades and qualities available to the types of commodities and equipment purchased. Thorough knowledge of the sources of supply and of market and price trends. Considerable knowledge of the needs of the agencies served. Considerable knowledge of accounting practices and procedures, especially as they relate to governmental procurement. Some knowledge of insurance as it pertains to property liability and surety bonds. Considerable knowledge of Microsoft Word and Excel and the use of office equipment. Knowledge of supervisory principles and practices. Skills in expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Skills in application of systems analysis techniques and procedures, including consulting with users, to determine hardware, software, or system functional specifications. Ability to communicate effectively both orally and in writing. Ability to analyze City procurement demands and make effective recommendations concerning improved procurement practices. Ability to deal effectively with administrative officials and vendors. Ability to obtain and interpret market prices and trends and apply these to procurement matters. Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public. PHYSICAL DEMANDS The work is generally performed in a sedentary position. While performing the duties of this job, the employee may occasionally be required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require repetitive motion: substantial movements (motions) of the wrist, hands, and/or fingers. . Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number. Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes.For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR EXECUTIVE, MANAGEMENT, & TECHNICAL EMPLOYEES Executive, Management, and Technical level employees shall accrue two hundred (200) hours of vacation leave per vacation year, except for vacation leave directly approved by the City Commission (the vacation leave year shall begin on October 1st and end on the following September 30th). Employees in these classifications shall be required to utilize eighty (80) hours of vacation during the vacation year for which it is earned or it will be lost at the end of the vacation year (In individual circumstances, the City Manager may determine that vacation that is unable to be used may be paid out rather than lost or may remain in the employees bank). The remaining days may be carried forward and must be used within fifteen (15) months following the vacation year in which the leave is earned or be liquidated by cash payment at the end of the fifteen (15) month period. Such leave that is liquidated by cash payment shall be paid at the employee's rate of pay when the vacation time was earned. Such leave shall be earned on an accrual basis of 7.69 hours per bi-weekly pay period, except for the leave directly approved by the City Commission. Executive, Management & Technical employees accrue eight (8) hours of sick leave per month with no limit on the amount that is accumulated. Accrued sick leave shall be terminally paid at the following rates in relationship to years of service with the City: Accrued Sick Leave Payout Less than five (5) year 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 80% sick leave Upon the accumulation of 200 sick leave hours, all employees have the option of converting up to forty-eight (48) hours of sick leave to vacation leave. Employees may participate in the City’s Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of ninety-six (96) hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic or long-term illnesses or injuries. Executive, Management & Technical employees shall accrue forty (40) personal leave hours per fiscal year. The personal leave year shall begin on October 1st and end on the following September 30th. Personal leave days will not accumulate from year to year and cannot be liquidated by cash payment. In the first year, employees hired after October 1 through February 1 will accrue 30 hours personal leave. Employees hired after February 1 through June 1 will accrue 20 hours of personal leave during their first year. Employee hired after June 1 will not accrued any personal leave during their first personal leave year. Executive, Management & Technical employees will receive two paid wellness workdays (either 8 or 10 hour days) each fiscal year. These days are provided to promote well-being and wellness. These paid workdays must be used within the fiscal year in which they are earned or will be lost. Executive, Management & Technical employees may receive the following paid holidays: New Year's Day |Martin Luther King, Jr.'s Birthday |President's Day |Memorial Day |Juneteenth |Independence Day |Labor Day |Veteran's Day |Thanksgiving Day |Day after Thanksgiving |Christmas Eve |Christmas Day |New Year's Eve Executive, Management & Technical employees will receive 40 hours of paid bereavement leave in the event of an immediate family member passing. Executive, Management & Technical employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% Executive, Management & Technical employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier | Medical OAP | Medical OAPIN Employee Only |$87.89 |$0 Employee +1 |$175.78 |$39.34 Employee + 2 or More |$281.24 |$86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. Executive, Management & Technical employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only |$5.17 |$21.37 |$25.11 Employee +1 |$14.80 |$40.68 |$46.82 Employee + 2 or More |$23.69 |$58.51 |$66.86 Executive, Management & Technical employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. For 2024, the biweekly rates are as follows: Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only |$2.36 |$3.87 |$4.44 Employee +1 |$4.73 |$7.73 |$8.87 Employee + 2 or More |$7.61 |$12.45 |$14.28 Executive, Management & Technical employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. The City and the employee will make contributions into the employee's Retiree Health Saving Account based on the employee's years of service as follows: From 1 - 9 years of service = $10 bi-weekly From 10 to 19 years of service from = $25 bi-weekly 20 or more years of service = $35 bi-weekly Executive, Management & Technical employees shall be provided with term life insurance of $100,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. Executive, Management & Technical employees receive Disability Salary Replacement Insurance that will provide for a 60% base salary benefit after a ninety (90) day waiting period. During the ninety (90) day waiting period, an employee may utilize accrued sick and vacation leave. Upon entering the program, the employee may continue to use sick and vacation leave to make up the difference between 60% of salary and 100% of salary. Executive, Management & Technical employees (except the City Manager and City Attorney) are required to participate in the City Pension Plan. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. An employee is vested in the pension plan after seven years of continuous service. To be eligible for normal retirement an employee must be age 65 with 7 years of service, age 62 with 25 years of service or age 60 with 30 years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the COHERF Pension Office at 954-921-3333. Executive, Management & Technical employees are eligible to apply for tuition reimbursement in accordance with the following guidelines: Graduate Benefit Grade of B or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Undergraduate Benefit Grade of C or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Reimbursement may not exceed $3,000 for any employee in any one fiscal year. Any coursework eligible for reimbursement must have a direct relationship to the job requirements of the employee’s position. Reimbursement may only be provided for attendance at an accredited college or university. Employees enrolled in a technical or vocational institution shall not be eligible for tuition reimbursement under this program. Reimbursement shall be available for books and course fees subject to the approval of the Department/Office Director and City Manager or designee. Tuition is subject to the approval of the Department/Office Director and City Manager or designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the entire cost of this benefit. To the considered for Educational Reimbursement, all coursework must be properly approved prior to the beginning of the class by the Department/Office Director and the City Manager or designee. Executive employees may be provided with the use of a City vehicle or a car allowance of $400 per month. Management employees may be provided with the use of a City vehicle or a car allowance or $300 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees may be provided with a cellular phone allowance of $70.00 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees have the option of joining the Sun Credit Union. Executive, Management & Technical employees have the option of participating in payroll Direct Deposit. Executive, Management & Technical employees may enter a Deferred Compensation Program through payroll deduction. Executive, Management & Technical employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance through voluntary payroll deductions. Executive, Management & Technical employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. Executive, Management & Technical employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 7/31/2024 11:59 PM Eastern
State of Missouri
Jefferson City, Missouri, United States
You will be joining a Department committed to a culture of TEAMWORK to accomplish our goals together, where we deliver excellence through COLLABORATION with partners and stakeholders, embody ACCOUNTABILITY through trust and professionalism, and embrace WORK-LIFE BALANCE by prioritizing respect, boundaries, and time. While working at DHEWD you will be helping to develop the workforce of the future! Join us as we pursue our vision of “Every Missourian empowered with the skills and education needed for success.” LOCATION: Truman Building, 301 W. High St. Suite 840, Jefferson City, MO 65102 To perform this job successfully, an individual must be able to perform each essential function of the job with or without reasonable accommodation. Directly responsible for all aspects of federal pass-through agency-established contracts of 50 million dollars per year, in addition to other procurement transactions required by Office of Workforce Development Responsible for all procurement functions for the Department, including OA and Department established contracts for goods and services Issues contracts to sub-recipients in accordance with state procurement guidelines, as well as federal uniform grant guidance Monitors funds expended and obligated to ensure sufficient funds are available and expended timely Monitors contracts for compliance with all state and federal laws and regulations Drafts and reviews contract boilerplate language to ensure all agreements, assurances, specifications, and scopes of work are consistent with state and federal guidance Evaluates bids, proposals, and quotations received to ensure compliance with bids specifications Consults with OA, Division of Purchasing staff, program/facility staff and vendors to clarify contract related issues Advises and assists staff and sub-recipients on federal and state laws and regulations related to procurement transactions Responsible for the oversight of contract benchmarks Serves as the subject matter expert for the Department and it’s sub-recipients to ensure compliance at all levels Perform other related work as assigned Demonstrate regular and reliable attendance Beneficial education and/or work-related experience includes technical or professional education and/or experience in accounting, business, finance or public administration or closely related area. Supportive skills include: knowledge in the State of Missouri’s SAM II Financial System, Code of State Regulations, Chapter 34 RSMo, and MissouriBUYS related to fiscal and procurement activities, and knowledgeable in principles and practices of budget and grants as applied to procurement of expendable and non-expendable supplies, particularly as they relate to governmental procedures, practices and objectives, and uniform guidance. * Training, certification, and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is beneficial The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
Jul 03, 2024
Full Time
You will be joining a Department committed to a culture of TEAMWORK to accomplish our goals together, where we deliver excellence through COLLABORATION with partners and stakeholders, embody ACCOUNTABILITY through trust and professionalism, and embrace WORK-LIFE BALANCE by prioritizing respect, boundaries, and time. While working at DHEWD you will be helping to develop the workforce of the future! Join us as we pursue our vision of “Every Missourian empowered with the skills and education needed for success.” LOCATION: Truman Building, 301 W. High St. Suite 840, Jefferson City, MO 65102 To perform this job successfully, an individual must be able to perform each essential function of the job with or without reasonable accommodation. Directly responsible for all aspects of federal pass-through agency-established contracts of 50 million dollars per year, in addition to other procurement transactions required by Office of Workforce Development Responsible for all procurement functions for the Department, including OA and Department established contracts for goods and services Issues contracts to sub-recipients in accordance with state procurement guidelines, as well as federal uniform grant guidance Monitors funds expended and obligated to ensure sufficient funds are available and expended timely Monitors contracts for compliance with all state and federal laws and regulations Drafts and reviews contract boilerplate language to ensure all agreements, assurances, specifications, and scopes of work are consistent with state and federal guidance Evaluates bids, proposals, and quotations received to ensure compliance with bids specifications Consults with OA, Division of Purchasing staff, program/facility staff and vendors to clarify contract related issues Advises and assists staff and sub-recipients on federal and state laws and regulations related to procurement transactions Responsible for the oversight of contract benchmarks Serves as the subject matter expert for the Department and it’s sub-recipients to ensure compliance at all levels Perform other related work as assigned Demonstrate regular and reliable attendance Beneficial education and/or work-related experience includes technical or professional education and/or experience in accounting, business, finance or public administration or closely related area. Supportive skills include: knowledge in the State of Missouri’s SAM II Financial System, Code of State Regulations, Chapter 34 RSMo, and MissouriBUYS related to fiscal and procurement activities, and knowledgeable in principles and practices of budget and grants as applied to procurement of expendable and non-expendable supplies, particularly as they relate to governmental procedures, practices and objectives, and uniform guidance. * Training, certification, and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is beneficial The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrator I Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7.188 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 16, 2024 Recruitment Status: Open Until Filled **CSUMB Internal Recruitment** ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general direction of the Vice President for Enrollment Management and Student Affairs, the Director is responsible for leading efforts to advance the enrollment reputation of the University through direction of Divisional staff, enrollment marketing vendors, and admissions professionals for the effective student recruitment and retention use of visuals, multi-media, social media, and communications strategies that influence prospective high school students, community college transfers, families, guidance counselors, high school and community college teachers and high level strategic communications on behalf of and from the Vice President for Enrollment Management and Student Affairs. The Director plays an important senior role in the development of high quality and data-driven brand presentations, case statements, enrollment marketing and communications activities in the print and digital space including creation and implementation of integrated enrollment marketing and communications strategies, admissions campaigns, recruitment programs, Divisional plans, and content strategy, development and implementation. The incumbent manages a team of creative positions including print design, digital design, photography and video, content creators and writers for web and social media to create and publish enrollment related content, and email and SMS communications specialists to increase enrollment goals that include inquiries, prospects, applications and yield. The Director broadly oversees/manages professional staff, contractors and enrollment marketing vendors and processes for enrollment messaging, recruitment design, market specific photography and videography to coordinates enrollment efforts that build the University’s enrollment brand. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Oversees strategy, operations, planning, evaluation of staff and assigned areas (units) within the Division of Enrollment Management and Student Affairs on behalf of the vice president that includes contracted enrollment communication specialists, analysts, graphic designers, media production specialists, student workers and other assigned staff from the Division. Manages the design, launch and strategy of plans, reports, and campaigns and evaluates social media enrollment strategies and implementation. Exercises broad oversight for the direction, development, planning and execution of enrollment and some student affairs communication, public affairs and media projects. Manages staff for production using workflow processing tools and project management strategies. Ensures all stakeholders meet established and agreed upon deadlines. Oversees project schedules, monitors budgets (e.g. assure Divisional Assistant Vice Presidents and Directors, as well as staff and student workers stay within costs and meet deadlines for enrollment communications and campaigns. Revises schedules as needed. Conducts regular status meetings with the Vice President and works with job owners to gather and approve content. Manages archives of finished projects in accordance with records retention schedules and customary practices. Creates and maintains related reports and gives presentations to Divisional leadership stakeholders. Coordinates with contractors and enrollment vendors for the completion of projects as needed. Plans and manages recruitment marketing campaigns, including copy, design, lists, production, and evaluation. Oversees all digital and print communication content from project scoping to final delivery. Manage enrollment strategy, production, and delivery in all digital marketing channels (e.g. websites, blogs, e-newsletters, emails, and social media) to ensure increased effectiveness of the enrollment funnel for university goals. Manages assigned staff and collaborates with other Divisional leadership and staff to build out enrollment digital marketing content. Partner with UComm as needed and appropriate to assure they are consistent with the vision and goals of the Vice President for Enrollment Management and Student Affairs. Establish and measure enrollment ROI and KPIs. Leverage analytics tools to evaluate effectiveness of digital marketing campaigns across all channels that are specifically targeted for enrollment management in collaboration with and with guidance to UComm. Develops, manages, improves and measures online content; develop and manage SEO and Google Analytics and utilize and manage through contracted vendors to maximize enrollment goals. Execute and improve current SEO tactics, including keyword research, on-page optimization, and link building. Grow and enhance CSUMB enrollment brand; Build rapport with internal partners to assure they understand enrollment marketing and communication needs/challenges; Gain deep knowledge about the business processes and goals of Divisional departments; and ensure effective integrated marketing and communications strategies and execution for enrollment management leveraging the 23 units in the Division Employs analytical techniques based on data and user experience research and best practices to guide content decisions and improve enrollment market segments of CSUMBs web presence, digital communication channels, and recruitment marketing programs. Research and implement (as appropriate) how additional use of predictive analytics, automation, and artificial intelligence can keep marketing strategies efficient and cutting edge. Utilize the latest marketing trends, technologies and marketing platforms to support go-to-market efforts; Stay up-to-date with digital technology developments and best practices in higher education sector and in other industries. Other Functions : Perform other job-related duties and special projects as assigned. May be required to work evenings or weekends to meet special campus needs as necessary potentially with short notice to manage urgent operations and crisis communications needs or during a campus emergency Participates in university task forces and special projects as required. KNOWLEDGE, SKILLS AND ABILITIES : Ability to manage work flow and priorities for a vice president, assistant vice presidents and 22 divisional directors related to enrollment marketing and recruitment communication Demonstrated experience in designing and implementing successful enrollment marketing campaigns, Strong understanding of how all current digital marketing channels function Experience in enrollment marketing in public higher education at the university level In depth knowledge of different digital marketing channels, Proven experience delivering creative and successful marketing campaigns to targeted audiences for educational audiences Strong knowledge and experience with online marketing tools and best practices Functional knowledge of web and print design procedures Sense of ownership and pride in work performance and its impact on university's success Critical thinker and problem-solving skills Excellent analytical and project management skills Ability to tell a story with data, and articulate what's working and what's not, and set a vision for how we'll further evolve our campaign approach Ability to rapidly research solutions to operational problems which have never been encountered before Strong problem solving and analytical skills, adept at quickly dissecting an issue into its component parts and identifying the root cause or opportunity. Experience with marketing automation software tools Excellent prioritization skills - ability to multi-task and work well under pressure. Strong organizational skills, attention to detail and flexibility to multi-task across projects with varying deadlines. High energy, self-starter with bias for action and sense of urgency to deliver results. Ability to work cooperatively with diverse segments of the university; Ability to have successful interactions with students, faculty, and staff. Demonstrated experience developing and executing branding, messaging, advertising, marketing, and design strategy. Expertise with a wide range of communications practices and tactics including writing, editing, integrated digital communications, social media, and public relations. Exceptional oral and written communication skills; demonstrated proficiency in communicating effectively, clearly, and concisely. In-depth knowledge of campus operations across various divisions such as academic affairs, finance and administration, and student services. Must have a comprehensive understanding of academic programs and services of CSUMB. Skilled in managing staff and budgets. Knowledgeable in applying University, CSU, state and federal guidelines and policies. MINIMUM QUALIFICATIONS : Bachelor’s Degree in Communications, Marketing, Journalism, or similar field. Minimum of five years progressively responsible work in both the high school and university marketing, advertising, brand management, publication production. Must handle multiple assignments simultaneously, accurately, and consistently by deadline. Must work independently as well as a team member. Demonstrates effective management skills and be extremely flexible. Exemplary commitment to customer service and the ability to work under pressure and extra hours as needed. Must have the ability to apply sound aesthetic judgment and project management skills. Must have the ability to successfully complete the Defensive Driver Training Program; must have the ability to provide proof of eligibility to lawfully operate a motor vehicle in the state of California. SPECIALIZED SKILLS : Experience as a communications and marketing professional in a high school and public university. Ability to create and manage enrollment marketing campaigns and measure their success to create continuous improvement feedback loops. Experience analyzing analytics and making both quantitative and qualitative assessments. Experience in managing the creative process with a Vice President and a team with various creative skills sets including photo, video, web, email, and design. Strong proofreading skills with a thorough knowledge of leading style guide manuals. Outstanding time management skills; ability to coordinate logistics and execute all project details with an awareness of deadlines and attention to detail. Skills and flexibility to work cooperatively as a team member in a busy office. Proven ability to learn new systems in a fast-paced environment. Ability to work under the pressure of tight deadlines. Advanced proficiency with cloud computing, productivity, and collaboration tools (e.g. Google Apps). PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Master’s degree in communications or similar field. Working knowledge of project management software (e.g. Asana). Use of content management systems and email marketing systems (e.g. Salesforce Marketing Cloud). Technical fluency with Microsoft Office Professional Suite; Google G-Suite; Oracle-PeopleSoft/ Common Management System or equivalent information systems; drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position has been designated as a sensitive position with: access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards control over campus business processes, either through functional roles or system security access This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require evenings and/or weekend work PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 27, 2024
Classification: Administrator I Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7.188 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 16, 2024 Recruitment Status: Open Until Filled **CSUMB Internal Recruitment** ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general direction of the Vice President for Enrollment Management and Student Affairs, the Director is responsible for leading efforts to advance the enrollment reputation of the University through direction of Divisional staff, enrollment marketing vendors, and admissions professionals for the effective student recruitment and retention use of visuals, multi-media, social media, and communications strategies that influence prospective high school students, community college transfers, families, guidance counselors, high school and community college teachers and high level strategic communications on behalf of and from the Vice President for Enrollment Management and Student Affairs. The Director plays an important senior role in the development of high quality and data-driven brand presentations, case statements, enrollment marketing and communications activities in the print and digital space including creation and implementation of integrated enrollment marketing and communications strategies, admissions campaigns, recruitment programs, Divisional plans, and content strategy, development and implementation. The incumbent manages a team of creative positions including print design, digital design, photography and video, content creators and writers for web and social media to create and publish enrollment related content, and email and SMS communications specialists to increase enrollment goals that include inquiries, prospects, applications and yield. The Director broadly oversees/manages professional staff, contractors and enrollment marketing vendors and processes for enrollment messaging, recruitment design, market specific photography and videography to coordinates enrollment efforts that build the University’s enrollment brand. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Oversees strategy, operations, planning, evaluation of staff and assigned areas (units) within the Division of Enrollment Management and Student Affairs on behalf of the vice president that includes contracted enrollment communication specialists, analysts, graphic designers, media production specialists, student workers and other assigned staff from the Division. Manages the design, launch and strategy of plans, reports, and campaigns and evaluates social media enrollment strategies and implementation. Exercises broad oversight for the direction, development, planning and execution of enrollment and some student affairs communication, public affairs and media projects. Manages staff for production using workflow processing tools and project management strategies. Ensures all stakeholders meet established and agreed upon deadlines. Oversees project schedules, monitors budgets (e.g. assure Divisional Assistant Vice Presidents and Directors, as well as staff and student workers stay within costs and meet deadlines for enrollment communications and campaigns. Revises schedules as needed. Conducts regular status meetings with the Vice President and works with job owners to gather and approve content. Manages archives of finished projects in accordance with records retention schedules and customary practices. Creates and maintains related reports and gives presentations to Divisional leadership stakeholders. Coordinates with contractors and enrollment vendors for the completion of projects as needed. Plans and manages recruitment marketing campaigns, including copy, design, lists, production, and evaluation. Oversees all digital and print communication content from project scoping to final delivery. Manage enrollment strategy, production, and delivery in all digital marketing channels (e.g. websites, blogs, e-newsletters, emails, and social media) to ensure increased effectiveness of the enrollment funnel for university goals. Manages assigned staff and collaborates with other Divisional leadership and staff to build out enrollment digital marketing content. Partner with UComm as needed and appropriate to assure they are consistent with the vision and goals of the Vice President for Enrollment Management and Student Affairs. Establish and measure enrollment ROI and KPIs. Leverage analytics tools to evaluate effectiveness of digital marketing campaigns across all channels that are specifically targeted for enrollment management in collaboration with and with guidance to UComm. Develops, manages, improves and measures online content; develop and manage SEO and Google Analytics and utilize and manage through contracted vendors to maximize enrollment goals. Execute and improve current SEO tactics, including keyword research, on-page optimization, and link building. Grow and enhance CSUMB enrollment brand; Build rapport with internal partners to assure they understand enrollment marketing and communication needs/challenges; Gain deep knowledge about the business processes and goals of Divisional departments; and ensure effective integrated marketing and communications strategies and execution for enrollment management leveraging the 23 units in the Division Employs analytical techniques based on data and user experience research and best practices to guide content decisions and improve enrollment market segments of CSUMBs web presence, digital communication channels, and recruitment marketing programs. Research and implement (as appropriate) how additional use of predictive analytics, automation, and artificial intelligence can keep marketing strategies efficient and cutting edge. Utilize the latest marketing trends, technologies and marketing platforms to support go-to-market efforts; Stay up-to-date with digital technology developments and best practices in higher education sector and in other industries. Other Functions : Perform other job-related duties and special projects as assigned. May be required to work evenings or weekends to meet special campus needs as necessary potentially with short notice to manage urgent operations and crisis communications needs or during a campus emergency Participates in university task forces and special projects as required. KNOWLEDGE, SKILLS AND ABILITIES : Ability to manage work flow and priorities for a vice president, assistant vice presidents and 22 divisional directors related to enrollment marketing and recruitment communication Demonstrated experience in designing and implementing successful enrollment marketing campaigns, Strong understanding of how all current digital marketing channels function Experience in enrollment marketing in public higher education at the university level In depth knowledge of different digital marketing channels, Proven experience delivering creative and successful marketing campaigns to targeted audiences for educational audiences Strong knowledge and experience with online marketing tools and best practices Functional knowledge of web and print design procedures Sense of ownership and pride in work performance and its impact on university's success Critical thinker and problem-solving skills Excellent analytical and project management skills Ability to tell a story with data, and articulate what's working and what's not, and set a vision for how we'll further evolve our campaign approach Ability to rapidly research solutions to operational problems which have never been encountered before Strong problem solving and analytical skills, adept at quickly dissecting an issue into its component parts and identifying the root cause or opportunity. Experience with marketing automation software tools Excellent prioritization skills - ability to multi-task and work well under pressure. Strong organizational skills, attention to detail and flexibility to multi-task across projects with varying deadlines. High energy, self-starter with bias for action and sense of urgency to deliver results. Ability to work cooperatively with diverse segments of the university; Ability to have successful interactions with students, faculty, and staff. Demonstrated experience developing and executing branding, messaging, advertising, marketing, and design strategy. Expertise with a wide range of communications practices and tactics including writing, editing, integrated digital communications, social media, and public relations. Exceptional oral and written communication skills; demonstrated proficiency in communicating effectively, clearly, and concisely. In-depth knowledge of campus operations across various divisions such as academic affairs, finance and administration, and student services. Must have a comprehensive understanding of academic programs and services of CSUMB. Skilled in managing staff and budgets. Knowledgeable in applying University, CSU, state and federal guidelines and policies. MINIMUM QUALIFICATIONS : Bachelor’s Degree in Communications, Marketing, Journalism, or similar field. Minimum of five years progressively responsible work in both the high school and university marketing, advertising, brand management, publication production. Must handle multiple assignments simultaneously, accurately, and consistently by deadline. Must work independently as well as a team member. Demonstrates effective management skills and be extremely flexible. Exemplary commitment to customer service and the ability to work under pressure and extra hours as needed. Must have the ability to apply sound aesthetic judgment and project management skills. Must have the ability to successfully complete the Defensive Driver Training Program; must have the ability to provide proof of eligibility to lawfully operate a motor vehicle in the state of California. SPECIALIZED SKILLS : Experience as a communications and marketing professional in a high school and public university. Ability to create and manage enrollment marketing campaigns and measure their success to create continuous improvement feedback loops. Experience analyzing analytics and making both quantitative and qualitative assessments. Experience in managing the creative process with a Vice President and a team with various creative skills sets including photo, video, web, email, and design. Strong proofreading skills with a thorough knowledge of leading style guide manuals. Outstanding time management skills; ability to coordinate logistics and execute all project details with an awareness of deadlines and attention to detail. Skills and flexibility to work cooperatively as a team member in a busy office. Proven ability to learn new systems in a fast-paced environment. Ability to work under the pressure of tight deadlines. Advanced proficiency with cloud computing, productivity, and collaboration tools (e.g. Google Apps). PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Master’s degree in communications or similar field. Working knowledge of project management software (e.g. Asana). Use of content management systems and email marketing systems (e.g. Salesforce Marketing Cloud). Technical fluency with Microsoft Office Professional Suite; Google G-Suite; Oracle-PeopleSoft/ Common Management System or equivalent information systems; drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position has been designated as a sensitive position with: access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards control over campus business processes, either through functional roles or system security access This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require evenings and/or weekend work PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Tulare, CA
Tulare, California, United States
Position Description The City of Tulare is currently recruiting to fill the position of Budget Finance Manager. Qualified applicants are encouraged to apply by Sunday, August 4th to be considered in the first review of applicants. Tulare is a vibrant and steadily growing community with a population of 70,693 located in the heart of California's Central Valley. The organization, staffed with 389 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be considered for this position applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. In addition to submitting a detailed application, applicants are required to respond to the supplemental questions associated with the application. Your responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions The dates associated with the recruitment process are outlined in this job posting. For planning purposes, we anticipate conducting interviews on FRIDAY, AUGUST 16th. Additional details regarding the interview process will be sent via email, to qualified applicants after our screening process is complete on or before Wednesday, August 7th at 5 p.m. POSITION OVERVIEW The salary for this position is currently: $6,933.72 - $8,427.00/month and is under review for a potential increase. This position plans, organizes, and coordinates development and monitoring of the City’s budget; performs a variety of highly responsible and complex analytical, statistical, financial, and administrative duties; provides budgetary control for City funds and departments; develops financial policies; records financial transactions; prepares financial reports, including those required for preparation of the City’s audited financial statements; and performs other related duties as assigned. This position also provides support in various functional areas of the Department of Finance, including payroll, contract administration, grant administration, regulatory compliance, and/or program management. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Chief Financial Officer (Director of Finance / Treasurer). Exercises direct and general supervision over assigned professional, technical, and clerical staff. Coordinates and monitors the work of outside contractors, vendors, and consultants as assigned. CLASS CHARACTERISTICS This is the mid-management classification in the Department of Finance that exercises independent judgment on diverse and specialized operations matters and has significant accountability and ongoing decision-making responsibilities associated with the work. Incumbent plans, organizes, and coordinates development and monitoring of the City’s budget; performs a variety of highly responsible and complex analytical, statistical, financial, and administrative duties related to the City’s budget; develops financial policies; and records financial transactions and prepares financial reports. This class is distinguished from the Utility Billing Manager in that it is responsible for highly complex analytical and programmatic functions. This class is further distinguished from the Assistant Finance Director and Chief Financial Officer (Director of Finance / Treasurer) in that the latter have overall responsibility for all finance and accounting functions and for developing, implementing, and interpreting public policy. Examples of Essential Functions Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Manages the development of the city’s annual budget and capital improvement budget; updates schedules, formats documents, provides input, coordinates the distribution, and ensures transparency across departments within the city. Coordinates, oversees, and/or performs professional-level administrative work in areas such as budget development, financial administration and reporting, grants, management analysis, and program evaluation. Performs research and analysis to resolve deficit budget; supports other departments by disseminating financial information and accounting analytics, generates reports, and provides financial and accounting feedback. Analyzes funds and individual accounts to verify availability of resources and consistency with the City’s budget. Monitors the City-wide budget and prepares internal monthly budget reports and quarterly City Council budget reports and projections; prepares and delivers budget presentations. Provides analysis of available funds at management request; prepares fund balance projections. Provides support services to management in the preparation, interpretation and monitoring of departmental budgets. Provides training to departmental staff in budget entry, reporting, revenue and expenditure projection, and other financial areas. Prepares revenue and expenditure estimates and forecasts; develops personnel cost estimates; performs labor cost analysis. Ensures compliance with established budget guidelines, using automated budget and fund accounting systems to monitor expenditure reports and other accounting records of assigned departments; works with departmental representatives to implement budget requests, resolve discrepancies, irregularities, and potential over-expenditures. Investigates, interprets, analyzes, and prepares recommendations related to improvements to budgeting, management, and fiscal information systems. Evaluates, supports, and implements new technologies related to budget, payroll and enterprise resource planning strategies and programs, to help increase efficiencies and reduce operational costs. Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups, and representatives of various organizations. Provides assistance to assigned management staff; prepares and presents staff reports and other necessary correspondence. Assists with the preparation and completion of monthly balancing and reconciliation of the general ledger and subsidiary accounts; provides departmental monthly reports for project accounting and cash balances. Assists with the preparation, creation, and submission of daily financial transactions. Participates in the preparation of the City’s annual financial statements and annual state reports, including preparing audit schedules and other documents. Tracks transient occupancy tax, cannabis tax, and other revenues; processes City’s quarterly reimbursements to outside agencies as applicable. Develops charges and fee schedules City-wide, including internal services charges and cost allocation plans. Prepares various reports and other documents for federal, state, and other outside agencies. May assist and/or provide backup support with major finance functions and activities including accounts receivable, accounts payable, purchasing, business licensing, payroll, utility billing, and cashiering. May direct the work activities of assigned clerical and technical personnel, including prioritizing and coordinating work assignments; reviewing work for accuracy; recommending improvements in workflow, procedures, and use of equipment and forms. Identifies opportunities for improving service delivery methods and procedures; reviews with appropriate management staff; implements improvements. Oversees, coordinates, and administers department-specific programs and projects. Responds to and resolves difficult inquiries and complaints. Performs related duties as assigned. Qualifications / Requirements Knowledge of: Principles and practices of public agency finance, including general and governmental accounting, auditing principles, reporting functions, budget development and administration. Principles and techniques of statistics, data collection and summary reporting, including graphic presentation. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Applicable federal, state, and local laws, codes and regulations, including standard accounting practices regarding public agency accounting operations. Methods and techniques for the development of presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. Financial accounting systems and Microsoft computer applications. Techniques for effectively representing the city in contacts with governmental agencies, community groups and various business, professional, educational, regulatory, and legislative organizations. Techniques for dealing effectively with the public, vendors, contractors, and city staff, in person and over the telephone. English usage, grammar, spelling, vocabulary, and punctuation. Computer applications related to work. Safe driving principles and practices. Ability to: Assist in preparing and administering large and complex budgets and financial operations. Coordinate, review, evaluate, and participate in a comprehensive public agency financial management program. Conduct complex research, evaluate alternatives, make sound recommendations, and prepare effective technical reports. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Interpret, apply, and explain applicable federal, state and local policies, procedures, laws, and regulations related to area of assignment. Perform complex, specialized analytical studies, and financial audits. Analyze situations and identify pertinent problems/issues; collect relevant information, evaluate realistic options, and recommend/implement appropriate course of action. Present complex information orally and in writing in an easy-to-understand way for employees, community groups and decision-makers. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications. Use English effectively to communicate in person, over the telephone, and in writing. Supervise, select, train, motivate, and evaluate the work of staff. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish and maintain effective working relationships with those contacted in the course of the work. Education and Experience: Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field, and four (4) years of increasingly responsible professional administrative and analytical experience in accounting, budget preparation and administration, auditing, and/or financial management. Experience in municipal government is highly desirable. Licenses and Certifications: Possession of, or ability to obtain, a valid Class C California driver’s license. Additional Information Physical Demands Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification frequently lift and carry reports and records that typically weigh less than 20 pounds. Environmental Elements Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation.Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -Based onsalary. Shortandlong term disability insurance. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Management leave - 64 hours per year. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: 8/4/2024 11:59 PM Pacific
Jun 25, 2024
Full Time
Position Description The City of Tulare is currently recruiting to fill the position of Budget Finance Manager. Qualified applicants are encouraged to apply by Sunday, August 4th to be considered in the first review of applicants. Tulare is a vibrant and steadily growing community with a population of 70,693 located in the heart of California's Central Valley. The organization, staffed with 389 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be considered for this position applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. In addition to submitting a detailed application, applicants are required to respond to the supplemental questions associated with the application. Your responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions The dates associated with the recruitment process are outlined in this job posting. For planning purposes, we anticipate conducting interviews on FRIDAY, AUGUST 16th. Additional details regarding the interview process will be sent via email, to qualified applicants after our screening process is complete on or before Wednesday, August 7th at 5 p.m. POSITION OVERVIEW The salary for this position is currently: $6,933.72 - $8,427.00/month and is under review for a potential increase. This position plans, organizes, and coordinates development and monitoring of the City’s budget; performs a variety of highly responsible and complex analytical, statistical, financial, and administrative duties; provides budgetary control for City funds and departments; develops financial policies; records financial transactions; prepares financial reports, including those required for preparation of the City’s audited financial statements; and performs other related duties as assigned. This position also provides support in various functional areas of the Department of Finance, including payroll, contract administration, grant administration, regulatory compliance, and/or program management. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Chief Financial Officer (Director of Finance / Treasurer). Exercises direct and general supervision over assigned professional, technical, and clerical staff. Coordinates and monitors the work of outside contractors, vendors, and consultants as assigned. CLASS CHARACTERISTICS This is the mid-management classification in the Department of Finance that exercises independent judgment on diverse and specialized operations matters and has significant accountability and ongoing decision-making responsibilities associated with the work. Incumbent plans, organizes, and coordinates development and monitoring of the City’s budget; performs a variety of highly responsible and complex analytical, statistical, financial, and administrative duties related to the City’s budget; develops financial policies; and records financial transactions and prepares financial reports. This class is distinguished from the Utility Billing Manager in that it is responsible for highly complex analytical and programmatic functions. This class is further distinguished from the Assistant Finance Director and Chief Financial Officer (Director of Finance / Treasurer) in that the latter have overall responsibility for all finance and accounting functions and for developing, implementing, and interpreting public policy. Examples of Essential Functions Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Manages the development of the city’s annual budget and capital improvement budget; updates schedules, formats documents, provides input, coordinates the distribution, and ensures transparency across departments within the city. Coordinates, oversees, and/or performs professional-level administrative work in areas such as budget development, financial administration and reporting, grants, management analysis, and program evaluation. Performs research and analysis to resolve deficit budget; supports other departments by disseminating financial information and accounting analytics, generates reports, and provides financial and accounting feedback. Analyzes funds and individual accounts to verify availability of resources and consistency with the City’s budget. Monitors the City-wide budget and prepares internal monthly budget reports and quarterly City Council budget reports and projections; prepares and delivers budget presentations. Provides analysis of available funds at management request; prepares fund balance projections. Provides support services to management in the preparation, interpretation and monitoring of departmental budgets. Provides training to departmental staff in budget entry, reporting, revenue and expenditure projection, and other financial areas. Prepares revenue and expenditure estimates and forecasts; develops personnel cost estimates; performs labor cost analysis. Ensures compliance with established budget guidelines, using automated budget and fund accounting systems to monitor expenditure reports and other accounting records of assigned departments; works with departmental representatives to implement budget requests, resolve discrepancies, irregularities, and potential over-expenditures. Investigates, interprets, analyzes, and prepares recommendations related to improvements to budgeting, management, and fiscal information systems. Evaluates, supports, and implements new technologies related to budget, payroll and enterprise resource planning strategies and programs, to help increase efficiencies and reduce operational costs. Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups, and representatives of various organizations. Provides assistance to assigned management staff; prepares and presents staff reports and other necessary correspondence. Assists with the preparation and completion of monthly balancing and reconciliation of the general ledger and subsidiary accounts; provides departmental monthly reports for project accounting and cash balances. Assists with the preparation, creation, and submission of daily financial transactions. Participates in the preparation of the City’s annual financial statements and annual state reports, including preparing audit schedules and other documents. Tracks transient occupancy tax, cannabis tax, and other revenues; processes City’s quarterly reimbursements to outside agencies as applicable. Develops charges and fee schedules City-wide, including internal services charges and cost allocation plans. Prepares various reports and other documents for federal, state, and other outside agencies. May assist and/or provide backup support with major finance functions and activities including accounts receivable, accounts payable, purchasing, business licensing, payroll, utility billing, and cashiering. May direct the work activities of assigned clerical and technical personnel, including prioritizing and coordinating work assignments; reviewing work for accuracy; recommending improvements in workflow, procedures, and use of equipment and forms. Identifies opportunities for improving service delivery methods and procedures; reviews with appropriate management staff; implements improvements. Oversees, coordinates, and administers department-specific programs and projects. Responds to and resolves difficult inquiries and complaints. Performs related duties as assigned. Qualifications / Requirements Knowledge of: Principles and practices of public agency finance, including general and governmental accounting, auditing principles, reporting functions, budget development and administration. Principles and techniques of statistics, data collection and summary reporting, including graphic presentation. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Applicable federal, state, and local laws, codes and regulations, including standard accounting practices regarding public agency accounting operations. Methods and techniques for the development of presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. Financial accounting systems and Microsoft computer applications. Techniques for effectively representing the city in contacts with governmental agencies, community groups and various business, professional, educational, regulatory, and legislative organizations. Techniques for dealing effectively with the public, vendors, contractors, and city staff, in person and over the telephone. English usage, grammar, spelling, vocabulary, and punctuation. Computer applications related to work. Safe driving principles and practices. Ability to: Assist in preparing and administering large and complex budgets and financial operations. Coordinate, review, evaluate, and participate in a comprehensive public agency financial management program. Conduct complex research, evaluate alternatives, make sound recommendations, and prepare effective technical reports. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Interpret, apply, and explain applicable federal, state and local policies, procedures, laws, and regulations related to area of assignment. Perform complex, specialized analytical studies, and financial audits. Analyze situations and identify pertinent problems/issues; collect relevant information, evaluate realistic options, and recommend/implement appropriate course of action. Present complex information orally and in writing in an easy-to-understand way for employees, community groups and decision-makers. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications. Use English effectively to communicate in person, over the telephone, and in writing. Supervise, select, train, motivate, and evaluate the work of staff. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish and maintain effective working relationships with those contacted in the course of the work. Education and Experience: Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field, and four (4) years of increasingly responsible professional administrative and analytical experience in accounting, budget preparation and administration, auditing, and/or financial management. Experience in municipal government is highly desirable. Licenses and Certifications: Possession of, or ability to obtain, a valid Class C California driver’s license. Additional Information Physical Demands Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification frequently lift and carry reports and records that typically weigh less than 20 pounds. Environmental Elements Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation.Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -Based onsalary. Shortandlong term disability insurance. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Management leave - 64 hours per year. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: 8/4/2024 11:59 PM Pacific
New York State Office of Parks, Recreation & Historic Preservation
North Babylon, New York, United States
Minimum Qualifications MINIMUM QUALIFICATIONS: There are no minimum education or experience requirements for this position. If verifiable, we will accept and prorate appropriate part-time and volunteer experience. Duties Description Under the direction of the Regional Director of Finance, the incumbent would support the Regional Finance Office in the revenue department. Duties include, but are not limited to: • Compile and prepare financial data related to utilities, reimbursements, staffing, refunds, contracts etc. • Process Vendor requests for payment and assist Park Staff with verifying accuracy on procurement records. • Approve vouchers verifying all information is accurate and respond to incorrect charges and coding in ESettlements. • Process Direct Pays, interagency payments, and employee reimbursements. • Receive orders, schedule deliveries, ensure delivery tickets match Invoices for goods/services and prices are accurate pertaining to State Contracts. • Reconcile procurement card transactions and assign charges to correct facility and funding source. • Invoice Permit Holders and/or Licensed Vendors for monthly utility usage. • Audit Parks and Concessionaire’s throughout the Region and compile reports. • Work effectively independently, in a team dynamic and across multiple departments. • Perform other duties as assigned. Additional Comments OPERATING NEEDS: • Must have basic computer knowledge in MS Office applications including Microsoft Word, Excel, and Teams. COMMENTS: NY HELPS Qualifications: For the duration of the NY HELPS Program, this title maybe filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. The CSEA contracts allow for salary protection for seasonal / hourly employees who are appointed to permanent graded positions with lower hiring rates under certain circumstances. We encourage OPRHP seasonal / hourly applicants to check in with your Regional Business Office Administrator to inquire about the potential impact on your salary. Generous benefits package, worth approximately 65% of salary, including: Paid Time Off • CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays Health Care Benefits: • Eligible employees and dependents can pick from a variety of affordable health insurance programs • Family dental and vision benefits at no additional cost Additional Benefits: • New York State Employees’ Retirement System (ERS) Membership • NYS Deferred Compensation • Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds • Public Service Loan Forgiveness (PSLF) • Paid Parental / Family Leave Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 08/01/24
Jul 19, 2024
Full Time
Minimum Qualifications MINIMUM QUALIFICATIONS: There are no minimum education or experience requirements for this position. If verifiable, we will accept and prorate appropriate part-time and volunteer experience. Duties Description Under the direction of the Regional Director of Finance, the incumbent would support the Regional Finance Office in the revenue department. Duties include, but are not limited to: • Compile and prepare financial data related to utilities, reimbursements, staffing, refunds, contracts etc. • Process Vendor requests for payment and assist Park Staff with verifying accuracy on procurement records. • Approve vouchers verifying all information is accurate and respond to incorrect charges and coding in ESettlements. • Process Direct Pays, interagency payments, and employee reimbursements. • Receive orders, schedule deliveries, ensure delivery tickets match Invoices for goods/services and prices are accurate pertaining to State Contracts. • Reconcile procurement card transactions and assign charges to correct facility and funding source. • Invoice Permit Holders and/or Licensed Vendors for monthly utility usage. • Audit Parks and Concessionaire’s throughout the Region and compile reports. • Work effectively independently, in a team dynamic and across multiple departments. • Perform other duties as assigned. Additional Comments OPERATING NEEDS: • Must have basic computer knowledge in MS Office applications including Microsoft Word, Excel, and Teams. COMMENTS: NY HELPS Qualifications: For the duration of the NY HELPS Program, this title maybe filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. The CSEA contracts allow for salary protection for seasonal / hourly employees who are appointed to permanent graded positions with lower hiring rates under certain circumstances. We encourage OPRHP seasonal / hourly applicants to check in with your Regional Business Office Administrator to inquire about the potential impact on your salary. Generous benefits package, worth approximately 65% of salary, including: Paid Time Off • CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays Health Care Benefits: • Eligible employees and dependents can pick from a variety of affordable health insurance programs • Family dental and vision benefits at no additional cost Additional Benefits: • New York State Employees’ Retirement System (ERS) Membership • NYS Deferred Compensation • Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds • Public Service Loan Forgiveness (PSLF) • Paid Parental / Family Leave Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 08/01/24
City of Palo Alto
Palo Alto, California, United States
Description: Are you a risk management professional with at least 5 years of experience in risk management? Are you ready for the challenge of multiple areas of risk management including airport, construction projects, cybersecurity and special events? Are you seeking top-tier compensation and benefits with some work-from-home flexibility ? The City of Palo Alto is looking for a new team member in the Administrative Services Department to handle the City's Risk Management activities. This professional will need the technical and interpersonal skills to collaborate with many departments as it works to manage risk in the following ways: Oversight of the City's self-insurance and risk transfer practices Procurement of the City's insurance and coordinating building appraisals Update & Coordination of the City's Illness & Injury Prevention Program (Human Resources) Review and execution of complex contracts for insurance and leasing requirements (Finance & City Attorney) Administer loss prevention measures such as incident claim monitoring, conducting workplace inspections and review supervisor accident reports Purpose of position: To plan, direct, manage and oversee projects, activities and operations related to safety and risk management in coordination with other City department heads to promote and enact the safety and risk management program. This includes the following functions: Maintain, update and coordinate the City’s Illness & Injury Prevention Program Review and contract for City’s insurance needs including: ACCEL risk pool board member duties Administration of claims Review of supervisor accident reports Coordination of property appraisal updates Coordinate and document audiology annual testing for Public Safety, Public Works and Utilities Administer vehicle safety monitoring in coordination with Fleet Management Schedule periodic inspections Support the City Emergency Operations Plan and Finance/Admin team This position creates and modifies policies to comply with Cal-OSHA safety regulations and industry best practices. The Senior Risk Manager serves as a liaison between attorneys, insurance companies, City managers and claimants. The Ideal Candidate: The ideal candidate will be a certified professional in risk management, occupational health and safety , or a related field. They will have 5 or more years of progressively responsible experience in a large organization with a wide breadth of operations - ideally in the public sector. They will possess the following traits: Community service orientation with a helping personality Detail-oriented aptitude with the ability to handle multiple priorities and disciplines Exceptional interpersonal and problem-solving skills Excellent verbal and written communication abilities For a full description of the broader classification, please click here . For details about the position's benefit package, please click here . Upon completion of training and receipt of a highly competent evaluation, up to two days per week may be worked remotely following the City of Palo Alto's Remote Work Policy. For best consideration, applicants are encouraged to apply by July 28th. The recruitment may close at any time after this date. Essential Duties: Procures all types of insurance policies Prepares and oversees the Safety and Risk Management function budget submittal Encourages a safety culture by coaching and directing safety activities for each department Is knowledgeable of all laws, policies, regulations and guidelines related to workplace safety and monitors and adjusts City policies to be in alignment with new legislation Inspects City-owned facilities to assess any potential safety hazards and recommends corrective actions where needed Assesses safety training requirements and coordinates necessary trainings to educate and or re-educate employees on regulations and best practices Assists supervisors in conducting regular safety meetings as needed Works directly with insurance carriers and risk pools to remain current on safety-related issues and potential negative impacts on City risk management Analyze loss data to identify trends and prioritize areas requiring attention Administer insurance claims and ensure City paperwork is complete including review of supervisor accident reports Performs ACCEL risk pool board member duties Updates property appraisal reports for insurance requirements Coordinates and documents audiology annual testing for Public Safety, Public Works and Utilities Vehicle safety monitoring Participates in insurance renewal bid and contract processes Supervision Received and Exercised: May supervise staff to include: prioritizing and assigning work, conducting performance evaluations, ensuring staff are trained and making hiring, termination and disciplinary recommendations. Receives general supervision from and reports to the Assistant Director of the Administrative Services Department. Minimum Qualifications: Bachelor’s degree and/or work experience to demonstrate possession of the following knowledge and skills which would typically be acquired through: Bachelor’s degree and five years of professional experience in Rick Management, Occupational Safety and/or Insurance contracting with progressive responsibilities. Work experience should be in an organization with similar breadth and scope as the City of Palo Alto. Certification in Risk Management is highly desirable. Knowledge, Skills and Abilities: Qualification to enter this position requires knowledge of the following: Extensive knowledge of City and public-sector operations Working knowledge of office management including record management, coordination of recurring events, and inter-departmental communication OSHA standards and practices Familiarity with ADA, Title II and II Knowledge of loss data analysis Public administration concepts and theories Advanced report writing techniques Project management methods Qualification to enter this position requires skill in: Analyze problems, identify alternative solutions, project consequences of proposed actions and implement actions in support of goals and desired outcomes Innovative and forward thinker Interpret and apply Federal, State and local policies, procedures, laws and regulations Establish and maintain effective working relationships Using computers and related software applications Developing and implementing programs Speaking in public with the ability to explain complex and technical practices in general terms Interpreting and applying applicable codes, regulations and policies Analyzing statistical data and making recommendations based on findings Writing reports Monitoring budgets and preparing cost projections Communication and interpersonal skills as applied to interaction with coworkers, supervisor, Department Heads, City Council, general public and others, sufficient to exchange or convey information Supplemental Information: Working Conditions/Physical Requirements: Work is performed in both and office and outdoor setting. Outdoor activities take place as needed in all weather conditions, during daylight hours and occasionally after business hours during an emergency. Incumbent may be exposed to site conditions related to City construction projects and field work. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year. Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary CalPERs sponsored medical plan with City flat rate contribution Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Paid Parental Leave- Six weeks of Parental Leave at 100% of salary, for the first twelve-month period, immediately following the birth, adoption or placement of a child with the employee. Some Management classifications may qualify for 80 hours of Management Leave Professional development reimbursement Public Employees' Retirement System (PERS) 2% at60 formula for Classic Misc Employees, one-year calculation for final compensation 2% at 62 formula for New Misc CalPers Members, three yearcalculationfor final compensation 3% at 50 formula for Classic Safety Employees, one-yearcalculationforfinal compensation 3% at 55 formula for New Safety CalPersMembers, threeyearcalculationfor final compensation Retiree Medical benefits for employee and dependents according to Retiree Medical Group Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs. Closing Date/Time: 8/11/2024 11:59 PM Pacific
Jul 10, 2024
Full Time
Description: Are you a risk management professional with at least 5 years of experience in risk management? Are you ready for the challenge of multiple areas of risk management including airport, construction projects, cybersecurity and special events? Are you seeking top-tier compensation and benefits with some work-from-home flexibility ? The City of Palo Alto is looking for a new team member in the Administrative Services Department to handle the City's Risk Management activities. This professional will need the technical and interpersonal skills to collaborate with many departments as it works to manage risk in the following ways: Oversight of the City's self-insurance and risk transfer practices Procurement of the City's insurance and coordinating building appraisals Update & Coordination of the City's Illness & Injury Prevention Program (Human Resources) Review and execution of complex contracts for insurance and leasing requirements (Finance & City Attorney) Administer loss prevention measures such as incident claim monitoring, conducting workplace inspections and review supervisor accident reports Purpose of position: To plan, direct, manage and oversee projects, activities and operations related to safety and risk management in coordination with other City department heads to promote and enact the safety and risk management program. This includes the following functions: Maintain, update and coordinate the City’s Illness & Injury Prevention Program Review and contract for City’s insurance needs including: ACCEL risk pool board member duties Administration of claims Review of supervisor accident reports Coordination of property appraisal updates Coordinate and document audiology annual testing for Public Safety, Public Works and Utilities Administer vehicle safety monitoring in coordination with Fleet Management Schedule periodic inspections Support the City Emergency Operations Plan and Finance/Admin team This position creates and modifies policies to comply with Cal-OSHA safety regulations and industry best practices. The Senior Risk Manager serves as a liaison between attorneys, insurance companies, City managers and claimants. The Ideal Candidate: The ideal candidate will be a certified professional in risk management, occupational health and safety , or a related field. They will have 5 or more years of progressively responsible experience in a large organization with a wide breadth of operations - ideally in the public sector. They will possess the following traits: Community service orientation with a helping personality Detail-oriented aptitude with the ability to handle multiple priorities and disciplines Exceptional interpersonal and problem-solving skills Excellent verbal and written communication abilities For a full description of the broader classification, please click here . For details about the position's benefit package, please click here . Upon completion of training and receipt of a highly competent evaluation, up to two days per week may be worked remotely following the City of Palo Alto's Remote Work Policy. For best consideration, applicants are encouraged to apply by July 28th. The recruitment may close at any time after this date. Essential Duties: Procures all types of insurance policies Prepares and oversees the Safety and Risk Management function budget submittal Encourages a safety culture by coaching and directing safety activities for each department Is knowledgeable of all laws, policies, regulations and guidelines related to workplace safety and monitors and adjusts City policies to be in alignment with new legislation Inspects City-owned facilities to assess any potential safety hazards and recommends corrective actions where needed Assesses safety training requirements and coordinates necessary trainings to educate and or re-educate employees on regulations and best practices Assists supervisors in conducting regular safety meetings as needed Works directly with insurance carriers and risk pools to remain current on safety-related issues and potential negative impacts on City risk management Analyze loss data to identify trends and prioritize areas requiring attention Administer insurance claims and ensure City paperwork is complete including review of supervisor accident reports Performs ACCEL risk pool board member duties Updates property appraisal reports for insurance requirements Coordinates and documents audiology annual testing for Public Safety, Public Works and Utilities Vehicle safety monitoring Participates in insurance renewal bid and contract processes Supervision Received and Exercised: May supervise staff to include: prioritizing and assigning work, conducting performance evaluations, ensuring staff are trained and making hiring, termination and disciplinary recommendations. Receives general supervision from and reports to the Assistant Director of the Administrative Services Department. Minimum Qualifications: Bachelor’s degree and/or work experience to demonstrate possession of the following knowledge and skills which would typically be acquired through: Bachelor’s degree and five years of professional experience in Rick Management, Occupational Safety and/or Insurance contracting with progressive responsibilities. Work experience should be in an organization with similar breadth and scope as the City of Palo Alto. Certification in Risk Management is highly desirable. Knowledge, Skills and Abilities: Qualification to enter this position requires knowledge of the following: Extensive knowledge of City and public-sector operations Working knowledge of office management including record management, coordination of recurring events, and inter-departmental communication OSHA standards and practices Familiarity with ADA, Title II and II Knowledge of loss data analysis Public administration concepts and theories Advanced report writing techniques Project management methods Qualification to enter this position requires skill in: Analyze problems, identify alternative solutions, project consequences of proposed actions and implement actions in support of goals and desired outcomes Innovative and forward thinker Interpret and apply Federal, State and local policies, procedures, laws and regulations Establish and maintain effective working relationships Using computers and related software applications Developing and implementing programs Speaking in public with the ability to explain complex and technical practices in general terms Interpreting and applying applicable codes, regulations and policies Analyzing statistical data and making recommendations based on findings Writing reports Monitoring budgets and preparing cost projections Communication and interpersonal skills as applied to interaction with coworkers, supervisor, Department Heads, City Council, general public and others, sufficient to exchange or convey information Supplemental Information: Working Conditions/Physical Requirements: Work is performed in both and office and outdoor setting. Outdoor activities take place as needed in all weather conditions, during daylight hours and occasionally after business hours during an emergency. Incumbent may be exposed to site conditions related to City construction projects and field work. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year. Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary CalPERs sponsored medical plan with City flat rate contribution Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Paid Parental Leave- Six weeks of Parental Leave at 100% of salary, for the first twelve-month period, immediately following the birth, adoption or placement of a child with the employee. Some Management classifications may qualify for 80 hours of Management Leave Professional development reimbursement Public Employees' Retirement System (PERS) 2% at60 formula for Classic Misc Employees, one-year calculation for final compensation 2% at 62 formula for New Misc CalPers Members, three yearcalculationfor final compensation 3% at 50 formula for Classic Safety Employees, one-yearcalculationforfinal compensation 3% at 55 formula for New Safety CalPersMembers, threeyearcalculationfor final compensation Retiree Medical benefits for employee and dependents according to Retiree Medical Group Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs. Closing Date/Time: 8/11/2024 11:59 PM Pacific
JOB SUMMARY Open until filled - first review August 8, 2024. JOB SUMMARY Responsible for the management of comprehensive maintenance activities for all City owned facilities through a combination of staff and contracts for service; assures safe, effective, and efficient facilities operations, project management, compliance with state and Federal laws, City policies, procedures, and goals. Works under the general supervision of the Assistant Director of Public Works. ESSENTIAL FUNCTIONS AND DECISION MAKING ESSENTIAL FUNCTIONS Responsible for city-wide facility maintenance, operations, and construction: Plans, coordinates, implements, and provides oversight for the general maintenance and repair of City facilities, including, such as: City Hall complex, Activity Center and Natatorium, Animal Shelter, Municipal Court, Police facility, Fire stations, Parks and Recreation facilities and Public Library. Assures respond to City-wide maintenance and facility needs, complaints, and work orders in a timely manner. Leads and manages building maintenance staff and the inspection of structures and facilities; including, but not limited to, preventative and corrective maintenance, work order processing, spare part control, and system-wide troubleshooting (mechanical, chemical, and electronic). Assesses and determines appropriate repair/maintenance course of action and coordinates with external contractors when appropriate. Monitors maintenance and construction projects to include inspection, design, build, renovate, or remove city buildings. Responsible for administrative and project management duties: Serves as the Project Manager for all facility maintenance activities. Oversees facilities maintenance projects, maintenance contracts, and assigned budgets. Maintains and processes records, documents, and files associated with the daily operations of City facilities. Responsible for the development, monitoring, reporting and assessment of division's budget, goals, and performance measures. Establishes and maintains effective working relations with Contractors, the City’s Permit center and Finance department (procurement division); responsible for submitting items related to maintenance expenditures, as well as adhering to City bid process. Assists with hiring; conducts performance evaluation of division employees; conducts incident investigations; coaching and disciplinary action as required. Inspects, reviews, and implements operations for compliance of City, state, and federal regulations and established safety standards. Implements new policies and procedures as directed. Assists with training and developing staff skills; assists with conducting performance evaluations; meets regularly with staff to discuss and resolve workload and technical issues; reviews the work of assigned staff to assure the quality and timely accomplishment of assigned duties and responsibilities. DECISION MAKING Ability to understand and apply knowledge of comprehensive construction, electric, plumbing, and mechanical systems, to read construction drawings and to conduct comprehensive facility condition assessments on a wide array of facilities. Ability to assess and determine facility condition, identify, and diagnose deficiencies, and recommend best-value corrective action. Ability to interpret/apply building/municipal codes and safety regulations; must be able to read/comprehend budgets, spreadsheets, project/facilities maintenance documentation, and repair/equipment manuals. MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS Bachelor's Degree in Architecture, Engineering, Construction Management, or a related field. Commensurate combination of education and experience may be considered with a minimum of four (4) years of additional directly related work experience. Five (5) years of experience managing facilities maintenance operations is required including four (4) years of experience in project management of building construction/ inspection or a similar position. Must possess a valid Texas Driver's License with an acceptable driving record. Must be able to respond to the City of San Marcos city limits within an hour for emergency calls. PREFERRED QUALIFICATIONS Experience with project and/or work order management systems Architectural and/or engineering experience Commercial/Industrial facility inspection experience Certified Building Official CORE COMPETENCIES AND PHYSICAL DEMANDS CORE COMPETENCIES Hands-on construction/facility maintenance experience; experience with plans interpretation/ blueprint reading; understand construction & shop drawings; knowledge of construction staging operations; proficiency in construction information technology/ software; knowledge of green and sustainable construction/ LEED; knowledge of construction materials; knowledge of construction equipment. Working knowledge of all trade categories: electrical, mechanical, plumbing, temperature control systems and HVAC. Effective verbal and written communication skills are required; must be able to maintain positive working relationships with City departments/personnel, outside agencies, community groups, contractors, vendors, suppliers, and the general public. PHYSICAL DEMANDS AND WORKING CONDITIONS Physical requirements include lifting up to 40 pounds occasionally. Subject to vision constantly; sitting, handling and fine dexterity frequently; standing, walking, lifting, carrying, pushing/pulling, reaching, hearing, talking and foot controls occasionally; kneeling, crouching, crawling, bending, twisting, climbing, and balancing rarely. Working conditions involve exposure to variable and/or extreme weather conditions, electrical currents, machinery with moving parts, and hazardous chemicals/materials. Safety Sensitive Position. WORK HOURS 8:00am - 5:00pm Monday - Friday FLSA STATUS Exempt The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. View Our Benefits Guide. BENEFITS Medical, Dental & Vision Coverage United Healthcare Choice Plus PPO Plan Prescription Drug Plan Wellness Initiatives Virtual Doctor Visits 24/7 Dental Plan Davis Vision Insurance Base Vision Plan Premium Vision Plan Laser Vision Correction discounts Retirement Texas Municipal Retirement System (TMRS) Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD&D Insurance Voluntary Life, AD&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services. Closing Date/Time: Continuous
Jul 23, 2024
Full Time
JOB SUMMARY Open until filled - first review August 8, 2024. JOB SUMMARY Responsible for the management of comprehensive maintenance activities for all City owned facilities through a combination of staff and contracts for service; assures safe, effective, and efficient facilities operations, project management, compliance with state and Federal laws, City policies, procedures, and goals. Works under the general supervision of the Assistant Director of Public Works. ESSENTIAL FUNCTIONS AND DECISION MAKING ESSENTIAL FUNCTIONS Responsible for city-wide facility maintenance, operations, and construction: Plans, coordinates, implements, and provides oversight for the general maintenance and repair of City facilities, including, such as: City Hall complex, Activity Center and Natatorium, Animal Shelter, Municipal Court, Police facility, Fire stations, Parks and Recreation facilities and Public Library. Assures respond to City-wide maintenance and facility needs, complaints, and work orders in a timely manner. Leads and manages building maintenance staff and the inspection of structures and facilities; including, but not limited to, preventative and corrective maintenance, work order processing, spare part control, and system-wide troubleshooting (mechanical, chemical, and electronic). Assesses and determines appropriate repair/maintenance course of action and coordinates with external contractors when appropriate. Monitors maintenance and construction projects to include inspection, design, build, renovate, or remove city buildings. Responsible for administrative and project management duties: Serves as the Project Manager for all facility maintenance activities. Oversees facilities maintenance projects, maintenance contracts, and assigned budgets. Maintains and processes records, documents, and files associated with the daily operations of City facilities. Responsible for the development, monitoring, reporting and assessment of division's budget, goals, and performance measures. Establishes and maintains effective working relations with Contractors, the City’s Permit center and Finance department (procurement division); responsible for submitting items related to maintenance expenditures, as well as adhering to City bid process. Assists with hiring; conducts performance evaluation of division employees; conducts incident investigations; coaching and disciplinary action as required. Inspects, reviews, and implements operations for compliance of City, state, and federal regulations and established safety standards. Implements new policies and procedures as directed. Assists with training and developing staff skills; assists with conducting performance evaluations; meets regularly with staff to discuss and resolve workload and technical issues; reviews the work of assigned staff to assure the quality and timely accomplishment of assigned duties and responsibilities. DECISION MAKING Ability to understand and apply knowledge of comprehensive construction, electric, plumbing, and mechanical systems, to read construction drawings and to conduct comprehensive facility condition assessments on a wide array of facilities. Ability to assess and determine facility condition, identify, and diagnose deficiencies, and recommend best-value corrective action. Ability to interpret/apply building/municipal codes and safety regulations; must be able to read/comprehend budgets, spreadsheets, project/facilities maintenance documentation, and repair/equipment manuals. MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS Bachelor's Degree in Architecture, Engineering, Construction Management, or a related field. Commensurate combination of education and experience may be considered with a minimum of four (4) years of additional directly related work experience. Five (5) years of experience managing facilities maintenance operations is required including four (4) years of experience in project management of building construction/ inspection or a similar position. Must possess a valid Texas Driver's License with an acceptable driving record. Must be able to respond to the City of San Marcos city limits within an hour for emergency calls. PREFERRED QUALIFICATIONS Experience with project and/or work order management systems Architectural and/or engineering experience Commercial/Industrial facility inspection experience Certified Building Official CORE COMPETENCIES AND PHYSICAL DEMANDS CORE COMPETENCIES Hands-on construction/facility maintenance experience; experience with plans interpretation/ blueprint reading; understand construction & shop drawings; knowledge of construction staging operations; proficiency in construction information technology/ software; knowledge of green and sustainable construction/ LEED; knowledge of construction materials; knowledge of construction equipment. Working knowledge of all trade categories: electrical, mechanical, plumbing, temperature control systems and HVAC. Effective verbal and written communication skills are required; must be able to maintain positive working relationships with City departments/personnel, outside agencies, community groups, contractors, vendors, suppliers, and the general public. PHYSICAL DEMANDS AND WORKING CONDITIONS Physical requirements include lifting up to 40 pounds occasionally. Subject to vision constantly; sitting, handling and fine dexterity frequently; standing, walking, lifting, carrying, pushing/pulling, reaching, hearing, talking and foot controls occasionally; kneeling, crouching, crawling, bending, twisting, climbing, and balancing rarely. Working conditions involve exposure to variable and/or extreme weather conditions, electrical currents, machinery with moving parts, and hazardous chemicals/materials. Safety Sensitive Position. WORK HOURS 8:00am - 5:00pm Monday - Friday FLSA STATUS Exempt The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. View Our Benefits Guide. BENEFITS Medical, Dental & Vision Coverage United Healthcare Choice Plus PPO Plan Prescription Drug Plan Wellness Initiatives Virtual Doctor Visits 24/7 Dental Plan Davis Vision Insurance Base Vision Plan Premium Vision Plan Laser Vision Correction discounts Retirement Texas Municipal Retirement System (TMRS) Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD&D Insurance Voluntary Life, AD&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services. Closing Date/Time: Continuous
Texas Tech University Health Sciences Center
Lubbock, TX
Administrative Assistant Lubbock 38328BR Position Description Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Major/Essential Functions Answer phone calls received for the Executive Director and Assistant Dean of Finance and Planning and transfer appropriately. Coordinator of Executive Director and Assistant Dean of Finance and Planning's calendars. Book rooms for meetings as needed. Attend meetings as needed. Order supplies for the office. Log checks that arrive in the office. Responsible for the preparation and logistics of recurring meeting (i.e. prepare calendar invites and agendas, ensure rooms are booked, ready presentation materials, order meals if necessary). Take minutes at meetings and distribute to attendees. Schedule travel as needed by the Executive Director and Assistant Dean of Finance and Planning. Oversee clinical monthly meeting documents and TTP shared folder. Pay invoices and purchase orders. Responsible for the Executive Director and Assistant Dean of Finance and Planning's PCard reports and travel reports. Other duties as assigned. Required Qualifications Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis. To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=870180 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-01ed3b9e382a7d4faab90639707e98f0
Jul 27, 2024
Full Time
Administrative Assistant Lubbock 38328BR Position Description Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Major/Essential Functions Answer phone calls received for the Executive Director and Assistant Dean of Finance and Planning and transfer appropriately. Coordinator of Executive Director and Assistant Dean of Finance and Planning's calendars. Book rooms for meetings as needed. Attend meetings as needed. Order supplies for the office. Log checks that arrive in the office. Responsible for the preparation and logistics of recurring meeting (i.e. prepare calendar invites and agendas, ensure rooms are booked, ready presentation materials, order meals if necessary). Take minutes at meetings and distribute to attendees. Schedule travel as needed by the Executive Director and Assistant Dean of Finance and Planning. Oversee clinical monthly meeting documents and TTP shared folder. Pay invoices and purchase orders. Responsible for the Executive Director and Assistant Dean of Finance and Planning's PCard reports and travel reports. Other duties as assigned. Required Qualifications Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis. To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=870180 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-01ed3b9e382a7d4faab90639707e98f0
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE PORT OF LONG BEACH IS SEEKING A MANAGER OF PROCUREMENT (This is an at-will position) Salary Range: $140,000 - $185,000 ABOUT US The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country. THE TEAM The newly formed Central Procurement Services Division is responsible for establishing contract and procurement standards, managing purchase processes, the Small Business Enterprise (SBE) Program, and providing guidance to Port staff regarding best practices for their contract/procurement matters. Under the guidance and reporting directly to the Assistant Director of Procurement, the Procurement Manager stands as the vanguard of efficiency within the Central Procurement Services Division. With a keen eye for innovation, the Procurement Manager is tasked with overseeing the procurement function within the Central Procurement Services Division. This involves optimizing procurement policies and processes to align with industry standards and continuously improving procurement operations. Additionally, the Procurement Manager ensures compliance with legal and regulatory procurement and contracting requirements, with unwavering dedication, they navigate the labyrinth of procurement and contracting, ensuring each step is not only precise but also timely, meeting the voracious demands of the Port with unrivaled precision and finesse. CANDIDATE CONNECT (INFORMATION SESSION) To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual inf ormation session on Wednesday, July 24, 2024, @ 5:00 pm PDT via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087, Phone Conference ID: 514 681 645# Click here to join the meeting . EXAMPLES OF DUTIES HOW YOU GET TO CONTRIBUTE: Provide leadership and management for the Procurement team within the Central Procurement Services (CPS) Division; contribute to the overall CPS Division goals and objectives, measure performance, and ensure an effective, customer-oriented service level is attained. Assist in the overall supervision of the Procurement team to ensure effective interdivisional cooperation. Ensure the procurement process, from beginning to end, is of the highest quality, follows established procurement policies and procedures, and is in compliance with applicable federal, state, local, and regulatory agency laws, rules, and grant requirements in procurement activity. Maintain updates to the purchasing and contracting policies and procedures as needed and as state and federal laws and regulations change; develop terms and conditions to protect the best interests of the Port. Monitor and maintain compliance with Port policies regarding conflict of interest and ethics by ensuring appropriate measures are taken to identify contractors who may have conflicts of interest. Ensure appropriate support and assistance are provided to department managers and staff relative to procurement planning, proposal review/evaluation, negotiations, and contract award. Coordinate with the Port’s Officer of Diversity Equity and Inclusion and Procurement (ODEIP) to ensure proactive support for the Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) through the implementation of procedures and practices designed to offer bid opportunities to DBE/SBE firms. Identify areas for process improvement and make recommendations to the Assistant Director of Procurement. Prepare effective, high-quality documents and ensure that required reports, correspondence, and Board materials are submitted on time. Prepare presentations to the Board of Harbor Commissioners. Train and mentor staff; provide leadership for career development. Performs other duties as assigned. REQUIREMENTS TO FILE EDUCATION, KNOWLEDGE & EXPERIENCE: A Bachelor’s Degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, Finance, or a closely related field. Experience offering specific and substantial preparation for the position’s duties may be substituted for the required education on a year-for-year basis. Minimum of five years of professional experience in procurement, internal auditing, policy, analysis, or contract administration, offering specific and substantial preparation for the position's duties, including two years or more of supervisory experience. TECHNICAL SKILLS: Knowledge of procurement principles, practices, processes, and contract administration is essential. Experience establishing or implementing quality or internal controls to ensure compliance with applicable policies, processes, and procedures. Must be able to effectively use MS Office, including Word, Excel, Outlook, Teams, and other related applications. Must be able to prepare clear, accurate, and concise records and reports. DESIRABLE: A Master’s Degree from an accredited college or university with a degree in Business Administration, Finance, or a closely related field is preferred. Experience with state, federal, and local government regulations and/or contracting is preferred. Training and/or certification in purchasing and purchasing management, such as Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (CPM), or Management Certificate in Public Procurement (MCPP) is desired. Familiarity and experience with Diversity, Equity, and Inclusion (DEI) and/or Small Business Enterprise (SBE) in procurement-related initiatives and best practices is desired. Background in all procurement and contract management phases, from initial solicitation to final contract closeout, is preferred. Knowledge of contracting in a public agency is preferred. Knowledge of state, federal, and local government regulations and/or contracting is preferred. Prior Port, public transportation agency, or municipality experience is desired SELECTION PROCEDURE You will need strong negotiation skills, political savvy, excellent client/customer relation skills, and exceptional public speaking/presentation skills to thrive. You must be able to establish and maintain effective working relationships with various employees, vendor representatives, officials, and Port management. If you require accommodation because of a disability to participate in any phase of the application/selection process, please contact (562) 283-7500 or email Careers@polb.com The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/. The final filing date for this recruitment is Friday, August 2, 2024 @ 4:30 pm PDT. To be considered for this opportunity, please submit a cover letter and resume with your application in PDF format. Incomplete applications (without a cover letter and resume) will not be considered . Individuals who are most qualified for the position will be invited to participate in the selection process, which may include a work-related assessment to further evaluate candidate qualifications. First and second-round panel interviews are scheduled for Thursday, August 15, 2024 (virtual), and, Thursday, August 29, 2024 (in-person) . Candidates should ensure availability on both dates. The successful candidate will be appointed shortly thereafter. References will be completed for finalist candidates; an employment offer is contingent on conducting a comprehensive background check. The Port reserves the right to extend the closing date without notice to accept additional applications. Those individuals determined to be most qualified for the position will be invited to participate in the selection process. THE BENEFITS: The Port of Long Beach has established an annual salary range of $140,000 - $185,000 (placement depends on qualifications). An attractive package of executive-level benefits is also included, with the opportunity to work in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes: Auto Allowance - $550.00 per month Executive Leave - 40 hours per year. Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee. Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds. Deferred Compensation - The City matches up to 2% of the base salary for all qualified members contributing to the 457(b) plan. Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage. Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000. Disability Insurance - City-paid short- and long-term disability insurance. Vacation - Vacation is accrued at 3.7 hours per pay period to begin, which is equivalent to two weeks on an annual basis. Vacation can be used after six months of service. Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits. Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with the child upon birth, adoption, or foster placement of a child, up to the age of 17. Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays. Bereavement Leave - 5 days for death or critical illness of immediate family member. Education Reimbursement - Tuition reimbursement allows employees to obtain additional education or training. Annual Physical - Eligible to receive an annual physical examination at the city's expense through the city-provided program. Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program. 529 college savings plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself to any accredited public or private U.S. college or university - or two-year technical or vocational institution. The Port of Long Beach is an Equal Opportunity Employer We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics. www.polb.com Employee Benefits The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for "Classic" members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: $450 per month. Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee's base pay to the employee's 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee's base pay to the employee's 401(a) account. Employees may opt to contribute up to the IRS annual limits as well. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17). Management positions - Refer to the Job Posting brochure included in the job posting. Closing Date/Time: 8/2/2024 4:30 PM Pacific
Jul 13, 2024
Full Time
DESCRIPTION THE PORT OF LONG BEACH IS SEEKING A MANAGER OF PROCUREMENT (This is an at-will position) Salary Range: $140,000 - $185,000 ABOUT US The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country. THE TEAM The newly formed Central Procurement Services Division is responsible for establishing contract and procurement standards, managing purchase processes, the Small Business Enterprise (SBE) Program, and providing guidance to Port staff regarding best practices for their contract/procurement matters. Under the guidance and reporting directly to the Assistant Director of Procurement, the Procurement Manager stands as the vanguard of efficiency within the Central Procurement Services Division. With a keen eye for innovation, the Procurement Manager is tasked with overseeing the procurement function within the Central Procurement Services Division. This involves optimizing procurement policies and processes to align with industry standards and continuously improving procurement operations. Additionally, the Procurement Manager ensures compliance with legal and regulatory procurement and contracting requirements, with unwavering dedication, they navigate the labyrinth of procurement and contracting, ensuring each step is not only precise but also timely, meeting the voracious demands of the Port with unrivaled precision and finesse. CANDIDATE CONNECT (INFORMATION SESSION) To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual inf ormation session on Wednesday, July 24, 2024, @ 5:00 pm PDT via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087, Phone Conference ID: 514 681 645# Click here to join the meeting . EXAMPLES OF DUTIES HOW YOU GET TO CONTRIBUTE: Provide leadership and management for the Procurement team within the Central Procurement Services (CPS) Division; contribute to the overall CPS Division goals and objectives, measure performance, and ensure an effective, customer-oriented service level is attained. Assist in the overall supervision of the Procurement team to ensure effective interdivisional cooperation. Ensure the procurement process, from beginning to end, is of the highest quality, follows established procurement policies and procedures, and is in compliance with applicable federal, state, local, and regulatory agency laws, rules, and grant requirements in procurement activity. Maintain updates to the purchasing and contracting policies and procedures as needed and as state and federal laws and regulations change; develop terms and conditions to protect the best interests of the Port. Monitor and maintain compliance with Port policies regarding conflict of interest and ethics by ensuring appropriate measures are taken to identify contractors who may have conflicts of interest. Ensure appropriate support and assistance are provided to department managers and staff relative to procurement planning, proposal review/evaluation, negotiations, and contract award. Coordinate with the Port’s Officer of Diversity Equity and Inclusion and Procurement (ODEIP) to ensure proactive support for the Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) through the implementation of procedures and practices designed to offer bid opportunities to DBE/SBE firms. Identify areas for process improvement and make recommendations to the Assistant Director of Procurement. Prepare effective, high-quality documents and ensure that required reports, correspondence, and Board materials are submitted on time. Prepare presentations to the Board of Harbor Commissioners. Train and mentor staff; provide leadership for career development. Performs other duties as assigned. REQUIREMENTS TO FILE EDUCATION, KNOWLEDGE & EXPERIENCE: A Bachelor’s Degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, Finance, or a closely related field. Experience offering specific and substantial preparation for the position’s duties may be substituted for the required education on a year-for-year basis. Minimum of five years of professional experience in procurement, internal auditing, policy, analysis, or contract administration, offering specific and substantial preparation for the position's duties, including two years or more of supervisory experience. TECHNICAL SKILLS: Knowledge of procurement principles, practices, processes, and contract administration is essential. Experience establishing or implementing quality or internal controls to ensure compliance with applicable policies, processes, and procedures. Must be able to effectively use MS Office, including Word, Excel, Outlook, Teams, and other related applications. Must be able to prepare clear, accurate, and concise records and reports. DESIRABLE: A Master’s Degree from an accredited college or university with a degree in Business Administration, Finance, or a closely related field is preferred. Experience with state, federal, and local government regulations and/or contracting is preferred. Training and/or certification in purchasing and purchasing management, such as Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (CPM), or Management Certificate in Public Procurement (MCPP) is desired. Familiarity and experience with Diversity, Equity, and Inclusion (DEI) and/or Small Business Enterprise (SBE) in procurement-related initiatives and best practices is desired. Background in all procurement and contract management phases, from initial solicitation to final contract closeout, is preferred. Knowledge of contracting in a public agency is preferred. Knowledge of state, federal, and local government regulations and/or contracting is preferred. Prior Port, public transportation agency, or municipality experience is desired SELECTION PROCEDURE You will need strong negotiation skills, political savvy, excellent client/customer relation skills, and exceptional public speaking/presentation skills to thrive. You must be able to establish and maintain effective working relationships with various employees, vendor representatives, officials, and Port management. If you require accommodation because of a disability to participate in any phase of the application/selection process, please contact (562) 283-7500 or email Careers@polb.com The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/. The final filing date for this recruitment is Friday, August 2, 2024 @ 4:30 pm PDT. To be considered for this opportunity, please submit a cover letter and resume with your application in PDF format. Incomplete applications (without a cover letter and resume) will not be considered . Individuals who are most qualified for the position will be invited to participate in the selection process, which may include a work-related assessment to further evaluate candidate qualifications. First and second-round panel interviews are scheduled for Thursday, August 15, 2024 (virtual), and, Thursday, August 29, 2024 (in-person) . Candidates should ensure availability on both dates. The successful candidate will be appointed shortly thereafter. References will be completed for finalist candidates; an employment offer is contingent on conducting a comprehensive background check. The Port reserves the right to extend the closing date without notice to accept additional applications. Those individuals determined to be most qualified for the position will be invited to participate in the selection process. THE BENEFITS: The Port of Long Beach has established an annual salary range of $140,000 - $185,000 (placement depends on qualifications). An attractive package of executive-level benefits is also included, with the opportunity to work in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes: Auto Allowance - $550.00 per month Executive Leave - 40 hours per year. Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee. Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds. Deferred Compensation - The City matches up to 2% of the base salary for all qualified members contributing to the 457(b) plan. Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage. Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000. Disability Insurance - City-paid short- and long-term disability insurance. Vacation - Vacation is accrued at 3.7 hours per pay period to begin, which is equivalent to two weeks on an annual basis. Vacation can be used after six months of service. Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits. Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with the child upon birth, adoption, or foster placement of a child, up to the age of 17. Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays. Bereavement Leave - 5 days for death or critical illness of immediate family member. Education Reimbursement - Tuition reimbursement allows employees to obtain additional education or training. Annual Physical - Eligible to receive an annual physical examination at the city's expense through the city-provided program. Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program. 529 college savings plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself to any accredited public or private U.S. college or university - or two-year technical or vocational institution. The Port of Long Beach is an Equal Opportunity Employer We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics. www.polb.com Employee Benefits The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for "Classic" members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: $450 per month. Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee's base pay to the employee's 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee's base pay to the employee's 401(a) account. Employees may opt to contribute up to the IRS annual limits as well. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17). Management positions - Refer to the Job Posting brochure included in the job posting. Closing Date/Time: 8/2/2024 4:30 PM Pacific
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE PORT OF LONG BEACH IS SEEKING A MANAGER OF RIGHT OF WAY (This is an at-will position) Salary Range: $140,000 - $185,000 THE ROLE Under the supervision of the Director and Assistant Director, the Manager of Right of Way is responsible for a minimum of two direct reports. The Manager will be a working manager and will manage all acquisition and relocation efforts for the Pier B Rail Project and any other Port projects requiring real estate rights, and negotiate complicated real estate transactions. Acts as liaison with other divisions which includes the Engineering and Planning & Environmental Affairs Bureaus and obtains information related to all property rights including verification of title reports, legal descriptions, deeds, and survey data. The Manager will also oversee all related joint property agreements with consultants and the Port of Los Angeles. ABOUT US The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country. THE TEAM The Real Estate Division is responsible for managing the Port's real estate portfolio which includes asset management, property management, and acquisition of property, as well as implementation of environmental covenants into lease agreements. The Division supports the Port's Strategic Plan by optimizing and diversifying revenue streams to maintain financial strength, achieve operational excellence, maintain security of assets, and reduce environmental impacts from Port operations and development to support the Green Port Policy initiatives and meet the goals of the Clean Air Action Plan. To learn more about the Port of Long Beach, visit our website at www.polb.com . CANDIDATE CONNECT (INFORMATION SESSION) To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual information session on Tuesd ay , July 30, 2024, 5:00 PM PDT , via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087 Phone Conference ID: 769 065 712# . Click here to join the meeting EXAMPLES OF DUTIES HOW YOU GET TO CONTRIBUTE Manages, trains, and oversees a minimum of two direct reports. Manages all acquisition and relocation efforts for the Pier B On-Dock Rail Project and all other Port projects including fee acquisition, easements, temporary construction easements, pipeline relocations and licenses, and other permanent rights. Oversees consultants and Port staff on all matters related to joint owned property including coordination with the Port of Los Angeles staff. Responsible for all right of way projects in conjunction with Engineering Design, Survey, and Environmental Planning on all title work including potential projects with Caltrans, street vacations, roadway realignment projects, construction easements and deed transfers. Evaluates acquisition opportunities for Port growth and potential relocation sites due to Port projects. Conducts lease negotiations and transactions for land and facilities; renegotiates compensation on existing leases with Port tenants; maintains data on lease rates for comparable land and facilities; analyzes the financial qualifications of prospective tenants. Researches, develops, manages, and monitors the activities of assigned leasehold properties and other real estate projects; participates in developing real estate program/project plans and budgets; implements asset management policies, real estate procedures and leasing guidelines; plans, organizes and implements work activities to meet the established real estate goals and objectives in alignment with the Port’s Strategic Plan goals and objectives; ensures program/project compliance with all applicable laws, regulations and regulatory agency requirements. Drafts staff reports summarizing real estate actions requiring Board of Harbor Commissioners approval; submits reports for Board consideration. Administers leases; interacts with other Port divisions to define the language of the lease; interacts with tenants or their legal representatives; receives, investigates and recommends resolution of tenant or public complaints; reviews and inspects tenancies for compliance with lease agreements. Reviews and evaluates financial pro forma and other financial analyses; formulates development concepts; analyzes opportunities and constraints for real estate development scenarios on Port land; supports multiple stakeholders during development projects; reports on development progress/results. Acquires land and property for the Port through negotiations with property owners, brokers or agents or through the process of eminent domain. Prepares reports and coordinates the preparation of real estate documents with the City Attorney. Functions as Acting Division Director in the absence of Division Director and Assistant Division Director. Evaluates and compiles asset management information for use by the Real Estate Division and other divisions; coordinates asset management information with other Port divisions; performs other asset management functions as needed. Represents the Port in meetings with developers, contractors, consultants, and officials from other jurisdictions; responds to a variety of real estate inquiries from internal and external sources, Port/City departments and outside agencies/organizations. Performs performance appraisals for direct reports. Assists with training and development of Port Leasing Sales Officers. Performs other duties and contributes to any real estate activities as requested. REQUIREMENTS TO FILE EDUCATION REQUIREMENTS A Bachelor's Degree is required, preferably in Business Administration, Finance, Real Estate, Public Administration or a related field. EXPERIENCE REQUIREMENTS Requires a minimum of eight years of professional experience involving right of way, acquisition, and relocation experience, real estate asset management, real estate development or appraisal/acquisition/leasing of commercial/industrial property in a public agency or corporate environment. A minimum of three (3) years of supervisory experience is required. DESIRED QUALIFICATIONS California Real Estate license or California Broker license. Master’s Degree, preferably in Business Administration, Finance, Real Estate, Public Administration or a related field. Prior management experience. Prior governmental or public sector experience. Knowledge of basic principles and practices of program/project planning, management and reporting. Knowledge of maritime, environmental, construction, government or engineering terminology. Familiarity with real estate appraisal and research technique concepts is plus. JOB KNOWLEDGE AND TECHNICAL SKILL REQUIREMENTS Broad knowledge of asset management principles/practices required. Broad knowledge of principles and tactics of negotiation required. Knowledge of right of way and relocation assistance is required. Knowledge of principles, methods, practices and techniques involved in real estate development, real estate laws, property valuation, leasing, financial analysis and strategic asset management is required. Knowledge of real estate industry trends and local market conditions required. Knowledge of federal, state and local laws, regulations and court decisions applicable to asset management and the Port’s real estate programs/projects required. Knowledge of principles and practices of public administration, including consultant contracting and maintenance of public records is required. Must be able to collect, evaluate and interpret appropriate and applicable real estate data. Must be able to coordinate development and property management program activities with multiple stakeholders to ensure agreement and beneficial outcomes for the Port of Long Beach. Must be able to negotiate effectively across a wide range of real estate asset management functions. Ability to apply sound, creative problem-solving techniques to resolve difficult asset management and other issues required. Ability to understand, interpret, explain and apply laws, regulations, ordinances and policies applicable to assigned real estate programs required. SELECTION PROCEDURE To Apply: Please submit a resume, cover lette r, and proof of degree as pdf attachments by, August 5, 2024, at 11:59 PM PDT . The Port reserves the right to extend the closing date without notice in order to accept additional applications. The first-round (video) interview window is Monday , August 12, 2024 through Monday, August 19, 2024. Second round (in person) interviews are scheduled for Tuesday, September 17, 2024 and Wednesday, September 18, 2024 . Candidates chosen to proceed with in-person interviews will have the opportunity to schedule their interview on one of the two dates. The candidate identified to be most qualified for the position will be invited to participate in the selection process. References will be completed for the finalist candidate, and an employment offer is contingent on successful completion of a comprehensive background check. For alternative format or accommodation requests, please contact Human Resources at (562) 283-7500 or at careers@polb.com. For technical issues with your online application, please contact Neogov support at (877) 204-4442. The Port of Long Beach is an Equal Opportunity Employer We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability or other applicable legally protected characteristics. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . BENEFITS The Port of Long Beach has established an annual salary range of $140,000-$185,000 (placement depends on qualifications). An attractive package of executive level benefits is also included with the opportunity of working in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes: Auto Allowance - $550 per month upon approval by Executive Director. Executive Leave - 40 hours per year. Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee. Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds. Deferred Compensation - City match up to 2% of base salary for all qualified members that are contributing to the 457(b) plan. Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage. Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000. Disability Insurance - City-paid short- and long-term disability insurance. Vacation - Vacation is accrued at 3.7 hours per pay period to begin, which is equivalent to two weeks on an annual basis. Vacation can be used after six months of service. Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits. Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with child upon birth, adoption, or foster placement of a child, up to the age of 17. Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays. Bereavement Leave - 5 days for death or critical illness of immediate family member. Education Reimbursement - Tuition reimbursement available for employees to obtain additional education or training. Annual Physical - Eligible to receive an annual physical examination at City expense through the City provided program. Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program. 529 College Savings Plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself, to any accredited public or private U.S. college or university - or two-year technical or vocational institution. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 8/5/2024 11:59 PM Pacific
Jul 16, 2024
Full Time
DESCRIPTION THE PORT OF LONG BEACH IS SEEKING A MANAGER OF RIGHT OF WAY (This is an at-will position) Salary Range: $140,000 - $185,000 THE ROLE Under the supervision of the Director and Assistant Director, the Manager of Right of Way is responsible for a minimum of two direct reports. The Manager will be a working manager and will manage all acquisition and relocation efforts for the Pier B Rail Project and any other Port projects requiring real estate rights, and negotiate complicated real estate transactions. Acts as liaison with other divisions which includes the Engineering and Planning & Environmental Affairs Bureaus and obtains information related to all property rights including verification of title reports, legal descriptions, deeds, and survey data. The Manager will also oversee all related joint property agreements with consultants and the Port of Los Angeles. ABOUT US The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country. THE TEAM The Real Estate Division is responsible for managing the Port's real estate portfolio which includes asset management, property management, and acquisition of property, as well as implementation of environmental covenants into lease agreements. The Division supports the Port's Strategic Plan by optimizing and diversifying revenue streams to maintain financial strength, achieve operational excellence, maintain security of assets, and reduce environmental impacts from Port operations and development to support the Green Port Policy initiatives and meet the goals of the Clean Air Action Plan. To learn more about the Port of Long Beach, visit our website at www.polb.com . CANDIDATE CONNECT (INFORMATION SESSION) To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual information session on Tuesd ay , July 30, 2024, 5:00 PM PDT , via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087 Phone Conference ID: 769 065 712# . Click here to join the meeting EXAMPLES OF DUTIES HOW YOU GET TO CONTRIBUTE Manages, trains, and oversees a minimum of two direct reports. Manages all acquisition and relocation efforts for the Pier B On-Dock Rail Project and all other Port projects including fee acquisition, easements, temporary construction easements, pipeline relocations and licenses, and other permanent rights. Oversees consultants and Port staff on all matters related to joint owned property including coordination with the Port of Los Angeles staff. Responsible for all right of way projects in conjunction with Engineering Design, Survey, and Environmental Planning on all title work including potential projects with Caltrans, street vacations, roadway realignment projects, construction easements and deed transfers. Evaluates acquisition opportunities for Port growth and potential relocation sites due to Port projects. Conducts lease negotiations and transactions for land and facilities; renegotiates compensation on existing leases with Port tenants; maintains data on lease rates for comparable land and facilities; analyzes the financial qualifications of prospective tenants. Researches, develops, manages, and monitors the activities of assigned leasehold properties and other real estate projects; participates in developing real estate program/project plans and budgets; implements asset management policies, real estate procedures and leasing guidelines; plans, organizes and implements work activities to meet the established real estate goals and objectives in alignment with the Port’s Strategic Plan goals and objectives; ensures program/project compliance with all applicable laws, regulations and regulatory agency requirements. Drafts staff reports summarizing real estate actions requiring Board of Harbor Commissioners approval; submits reports for Board consideration. Administers leases; interacts with other Port divisions to define the language of the lease; interacts with tenants or their legal representatives; receives, investigates and recommends resolution of tenant or public complaints; reviews and inspects tenancies for compliance with lease agreements. Reviews and evaluates financial pro forma and other financial analyses; formulates development concepts; analyzes opportunities and constraints for real estate development scenarios on Port land; supports multiple stakeholders during development projects; reports on development progress/results. Acquires land and property for the Port through negotiations with property owners, brokers or agents or through the process of eminent domain. Prepares reports and coordinates the preparation of real estate documents with the City Attorney. Functions as Acting Division Director in the absence of Division Director and Assistant Division Director. Evaluates and compiles asset management information for use by the Real Estate Division and other divisions; coordinates asset management information with other Port divisions; performs other asset management functions as needed. Represents the Port in meetings with developers, contractors, consultants, and officials from other jurisdictions; responds to a variety of real estate inquiries from internal and external sources, Port/City departments and outside agencies/organizations. Performs performance appraisals for direct reports. Assists with training and development of Port Leasing Sales Officers. Performs other duties and contributes to any real estate activities as requested. REQUIREMENTS TO FILE EDUCATION REQUIREMENTS A Bachelor's Degree is required, preferably in Business Administration, Finance, Real Estate, Public Administration or a related field. EXPERIENCE REQUIREMENTS Requires a minimum of eight years of professional experience involving right of way, acquisition, and relocation experience, real estate asset management, real estate development or appraisal/acquisition/leasing of commercial/industrial property in a public agency or corporate environment. A minimum of three (3) years of supervisory experience is required. DESIRED QUALIFICATIONS California Real Estate license or California Broker license. Master’s Degree, preferably in Business Administration, Finance, Real Estate, Public Administration or a related field. Prior management experience. Prior governmental or public sector experience. Knowledge of basic principles and practices of program/project planning, management and reporting. Knowledge of maritime, environmental, construction, government or engineering terminology. Familiarity with real estate appraisal and research technique concepts is plus. JOB KNOWLEDGE AND TECHNICAL SKILL REQUIREMENTS Broad knowledge of asset management principles/practices required. Broad knowledge of principles and tactics of negotiation required. Knowledge of right of way and relocation assistance is required. Knowledge of principles, methods, practices and techniques involved in real estate development, real estate laws, property valuation, leasing, financial analysis and strategic asset management is required. Knowledge of real estate industry trends and local market conditions required. Knowledge of federal, state and local laws, regulations and court decisions applicable to asset management and the Port’s real estate programs/projects required. Knowledge of principles and practices of public administration, including consultant contracting and maintenance of public records is required. Must be able to collect, evaluate and interpret appropriate and applicable real estate data. Must be able to coordinate development and property management program activities with multiple stakeholders to ensure agreement and beneficial outcomes for the Port of Long Beach. Must be able to negotiate effectively across a wide range of real estate asset management functions. Ability to apply sound, creative problem-solving techniques to resolve difficult asset management and other issues required. Ability to understand, interpret, explain and apply laws, regulations, ordinances and policies applicable to assigned real estate programs required. SELECTION PROCEDURE To Apply: Please submit a resume, cover lette r, and proof of degree as pdf attachments by, August 5, 2024, at 11:59 PM PDT . The Port reserves the right to extend the closing date without notice in order to accept additional applications. The first-round (video) interview window is Monday , August 12, 2024 through Monday, August 19, 2024. Second round (in person) interviews are scheduled for Tuesday, September 17, 2024 and Wednesday, September 18, 2024 . Candidates chosen to proceed with in-person interviews will have the opportunity to schedule their interview on one of the two dates. The candidate identified to be most qualified for the position will be invited to participate in the selection process. References will be completed for the finalist candidate, and an employment offer is contingent on successful completion of a comprehensive background check. For alternative format or accommodation requests, please contact Human Resources at (562) 283-7500 or at careers@polb.com. For technical issues with your online application, please contact Neogov support at (877) 204-4442. The Port of Long Beach is an Equal Opportunity Employer We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability or other applicable legally protected characteristics. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . BENEFITS The Port of Long Beach has established an annual salary range of $140,000-$185,000 (placement depends on qualifications). An attractive package of executive level benefits is also included with the opportunity of working in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes: Auto Allowance - $550 per month upon approval by Executive Director. Executive Leave - 40 hours per year. Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee. Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds. Deferred Compensation - City match up to 2% of base salary for all qualified members that are contributing to the 457(b) plan. Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage. Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000. Disability Insurance - City-paid short- and long-term disability insurance. Vacation - Vacation is accrued at 3.7 hours per pay period to begin, which is equivalent to two weeks on an annual basis. Vacation can be used after six months of service. Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits. Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with child upon birth, adoption, or foster placement of a child, up to the age of 17. Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays. Bereavement Leave - 5 days for death or critical illness of immediate family member. Education Reimbursement - Tuition reimbursement available for employees to obtain additional education or training. Annual Physical - Eligible to receive an annual physical examination at City expense through the City provided program. Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program. 529 College Savings Plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself, to any accredited public or private U.S. college or university - or two-year technical or vocational institution. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 8/5/2024 11:59 PM Pacific
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Open Until Filled Salary Commensurate with Experience The City of Atlanta’s Department of Grants and Community Development is seeking an experienced Assistant Grants Manager with excellent analytical and problem-solving skills who will quickly be able to become familiar with the operations of the Department and manage them effectively. The Assistant Grants Manager is a highly responsible administrative, professional position and is expected to lead all aspects of specified bodies of work for our Federal Entitlement Programs. The position will be principally responsible for directing the activities of several federal portfolios that include: HOPWA, HOME, CDBG, NSP, ESG, Section 108 Loan Fund, and Section 8 Moderate. This position includes supervising and coordinating the activities of 4-6 FTE’s, while interacting with numerous community leaders, stakeholders and others to implement projects and achieve visible results. The position requires a professional who is forward-thinking, innovative, creative and confident in making decisions. The individual must be a skillful motivator and negotiator in working with a wide variety of community and civic interests in the public, private, philanthropic and non-profit sectors. General Description and Classification Standards The Assistant Grants Services Manager (G23) is a senior management position that will report to the Assistant Director (Grants Services Manager) for Entitlement Program Operations. Primary responsibilities include but are not limited to the following: • Manage a variety of federally funded portfolios that include but are not limited to: HOME, CDBG, NSP, ESG, HOPWA, Section 108 Loan Fund, and Section 8 Moderate Rehabilitation. • Underwrite federal subsidies and provide risk analysis, project management, and project oversight for contracts in compliance with all federal rules and regulations. • Draft legislation and submits in the City’s Electronic Legislation Management System (ELMS) • Developing operational systems and workflows that increase efficiency and effectiveness. • Provides detailed program performance reports for various federal portfolios. • Use the City’s Oracle system to produce reports and track projects. • Monitor IDIS, DRGR, HMIS and other federal systems for compliance of HOPWA, ESG, NSP CDBG, Section 8 and HOME compliance triggers. • Will work in concert with the office financial team to track and manage program income received from various loan repayments and create monthly tracking and reporting. • Will assist in providing data and input for the Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other adhoc reports for the department. • Assist in auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables. • Assemble and underwrite the financial capital stack of federally funded construction projects and execute security instruments for the City in concert with the City’s Department of Law. • Familiarity with security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements and other real estate documents is required. • Position will perform other duties as assigned. Supervision Received Works under supervision of the Assistant Director Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. • Lead and supervise a team of 4-6 FTE’s, provide guidance and feedback, conduct annual performance assessments, manages staff work plans and designs and implements division goals and strategic objectives for the staff. • Tracks Program Income, reviews pay request, updates Oracle, Sharepoint, Down Home, and other systems. • Negotiates, prepares, and manages the written agreement process with funded agencies within 60 days of award for various projects. Reviews and certifies the work of the staff and provides leadership and guidance of work performance. • Collects and analyzes data from project information submitted by agencies to report within IDIS, DRGR, HMIS and/or any statistical data base to ensure accuracy and recommends corrective action. • Assist in performing project/task management for large scale/ or complex construction and direct service contracts. • Excellent verbal and written communication skills to assist with preparing reports, identifying feasible projects, correspondences, and other materials as required. • Assist in monitoring efforts City-wide wide including but not limited to: CDBG, NSP, HOME, HOPWA, ESG, Section 8 or any other funding sources that are being implemented by the department. • Perform loan and subsidy layering underwriting and functions associated with underwriting as demanded for each program including: ordering property appraisals, conducting title searches, calculating loan to value, and debt to income ratios, evaluating debt and property insurance, etc.; preparing funding recommendations for approval; tracking funds and disbursements, Knowledge, Skills & Abilities Thorough knowledge of business, financial and compliance protocol. • Knowledge of government programs and funding that is derived from a variety of sources that include federal, state, and local allocations. • Ability to conduct detailed financial analyses of housing projects concerning down payment, debt ratios and credit analysis, income verifications and pay off calculations. • Knowledge with the funding and “loan closing” process and ability to facilitate financial transactions. • Ability to understand policies of the federal and state agencies, and private lending institutions, which may apply to a given project. • Ability to exercise a high level of technical skills, leadership ability, and attention to detail. Minimum Qualifications - Education and Experience A bachelor’s degree in business, finance, economics, insurance or risk management, public administration or related field is acceptable. Five (5) years of work experience with government entitlement programs and/or mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. Preferred Education & Experience A Master’s degree in business, finance, economics, insurance or risk management, public administration or related field is preferred. Six (6) years of work experience with government entitlement programs, mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. • Strong financial analysis and project management skills. • Strong computer skills and familiarity with the Microsoft Office Suite, Sharepoint and other emerging technologies. • Excellent written communication skills. As evidenced by a writing sample as part of the application. • Demonstrated ability to collect, analyze, interpret and present information in a logical manner that shows visual competence and design aptitude. • Experience working with large data sets, such as American Fact Finder, BLS, and HUD data sets to extrapolate information and align program priorities appropriately. • Experience with financial tracking and disbursements. Licensures and Certifications None required Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job
Jul 14, 2024
Full Time
Posting Open Until Filled Salary Commensurate with Experience The City of Atlanta’s Department of Grants and Community Development is seeking an experienced Assistant Grants Manager with excellent analytical and problem-solving skills who will quickly be able to become familiar with the operations of the Department and manage them effectively. The Assistant Grants Manager is a highly responsible administrative, professional position and is expected to lead all aspects of specified bodies of work for our Federal Entitlement Programs. The position will be principally responsible for directing the activities of several federal portfolios that include: HOPWA, HOME, CDBG, NSP, ESG, Section 108 Loan Fund, and Section 8 Moderate. This position includes supervising and coordinating the activities of 4-6 FTE’s, while interacting with numerous community leaders, stakeholders and others to implement projects and achieve visible results. The position requires a professional who is forward-thinking, innovative, creative and confident in making decisions. The individual must be a skillful motivator and negotiator in working with a wide variety of community and civic interests in the public, private, philanthropic and non-profit sectors. General Description and Classification Standards The Assistant Grants Services Manager (G23) is a senior management position that will report to the Assistant Director (Grants Services Manager) for Entitlement Program Operations. Primary responsibilities include but are not limited to the following: • Manage a variety of federally funded portfolios that include but are not limited to: HOME, CDBG, NSP, ESG, HOPWA, Section 108 Loan Fund, and Section 8 Moderate Rehabilitation. • Underwrite federal subsidies and provide risk analysis, project management, and project oversight for contracts in compliance with all federal rules and regulations. • Draft legislation and submits in the City’s Electronic Legislation Management System (ELMS) • Developing operational systems and workflows that increase efficiency and effectiveness. • Provides detailed program performance reports for various federal portfolios. • Use the City’s Oracle system to produce reports and track projects. • Monitor IDIS, DRGR, HMIS and other federal systems for compliance of HOPWA, ESG, NSP CDBG, Section 8 and HOME compliance triggers. • Will work in concert with the office financial team to track and manage program income received from various loan repayments and create monthly tracking and reporting. • Will assist in providing data and input for the Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other adhoc reports for the department. • Assist in auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables. • Assemble and underwrite the financial capital stack of federally funded construction projects and execute security instruments for the City in concert with the City’s Department of Law. • Familiarity with security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements and other real estate documents is required. • Position will perform other duties as assigned. Supervision Received Works under supervision of the Assistant Director Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. • Lead and supervise a team of 4-6 FTE’s, provide guidance and feedback, conduct annual performance assessments, manages staff work plans and designs and implements division goals and strategic objectives for the staff. • Tracks Program Income, reviews pay request, updates Oracle, Sharepoint, Down Home, and other systems. • Negotiates, prepares, and manages the written agreement process with funded agencies within 60 days of award for various projects. Reviews and certifies the work of the staff and provides leadership and guidance of work performance. • Collects and analyzes data from project information submitted by agencies to report within IDIS, DRGR, HMIS and/or any statistical data base to ensure accuracy and recommends corrective action. • Assist in performing project/task management for large scale/ or complex construction and direct service contracts. • Excellent verbal and written communication skills to assist with preparing reports, identifying feasible projects, correspondences, and other materials as required. • Assist in monitoring efforts City-wide wide including but not limited to: CDBG, NSP, HOME, HOPWA, ESG, Section 8 or any other funding sources that are being implemented by the department. • Perform loan and subsidy layering underwriting and functions associated with underwriting as demanded for each program including: ordering property appraisals, conducting title searches, calculating loan to value, and debt to income ratios, evaluating debt and property insurance, etc.; preparing funding recommendations for approval; tracking funds and disbursements, Knowledge, Skills & Abilities Thorough knowledge of business, financial and compliance protocol. • Knowledge of government programs and funding that is derived from a variety of sources that include federal, state, and local allocations. • Ability to conduct detailed financial analyses of housing projects concerning down payment, debt ratios and credit analysis, income verifications and pay off calculations. • Knowledge with the funding and “loan closing” process and ability to facilitate financial transactions. • Ability to understand policies of the federal and state agencies, and private lending institutions, which may apply to a given project. • Ability to exercise a high level of technical skills, leadership ability, and attention to detail. Minimum Qualifications - Education and Experience A bachelor’s degree in business, finance, economics, insurance or risk management, public administration or related field is acceptable. Five (5) years of work experience with government entitlement programs and/or mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. Preferred Education & Experience A Master’s degree in business, finance, economics, insurance or risk management, public administration or related field is preferred. Six (6) years of work experience with government entitlement programs, mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. • Strong financial analysis and project management skills. • Strong computer skills and familiarity with the Microsoft Office Suite, Sharepoint and other emerging technologies. • Excellent written communication skills. As evidenced by a writing sample as part of the application. • Demonstrated ability to collect, analyze, interpret and present information in a logical manner that shows visual competence and design aptitude. • Experience working with large data sets, such as American Fact Finder, BLS, and HUD data sets to extrapolate information and align program priorities appropriately. • Experience with financial tracking and disbursements. Licensures and Certifications None required Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
ABOUT THE UNIVERSITY STUDENT UNION The University Student Union, as the heart of campus, uplifts and empowers students to achieve educational, personal and professional goals by providing leadership development, meaningful employment, and innovative programs, services and facilities. We promote equity, inclusion and well-being, while encouraging social justice advocacy to help Matadors feel heard, respected and connected to CSUN. Our facilities include a University Student Union and a 138,000 square foot Student Recreation Center (SRC). The SRC is a facility for exercise and leisure activity that promotes lifelong health and wellness. ABOUT THE UNIVERSITY One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40,000 students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to underrepresented minority students and seventh in bachelor’s degrees to Latino students, serves the 13th largest Jewish student population, and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them, so does Greater Los Angeles and beyond. POSITION SUMMARY: Under the general guidance of the University Student Union (USU) Board of Directors (BOD), and the Assistant Vice President for Student Affairs, Equity and Inclusion, the Executive Director serves as the chief executive officer of the USU, a California non-profit corporation recognized as an approved auxiliary organization by the California State University. The Executive Director administers, directs, and coordinates the activities of the USU in accordance with the policies, goals and objectives of the USU BOD, the California State University, Northridge, and the Trustees of the California State University; is responsible for the development of current and long-range strategic goals, policies and operating plans to achieve the mission of the USU and for submitting these to the BOD for its approval; provides administrative, human resources, assessment and evaluation, and financial management to ensure effective and efficient student union operations and services which are responsive to the needs of the campus community; and oversees and manages USU facilities, services, operations and programs which currently include the USU BOD, the USU, the Student Recreation Center (SRC), The Pride Center, the Veterans Resource Center (VRC), the DREAM Center, and the Oasis Wellness Center. ESSENTIAL DUTIES: Develop and maintain a strategic plan of corporate organization; Establish policies and procedures to provide for adequate staff development and management of the USU; Responsible for the development, assessment and refinement of annual organizational strategic priorities, long range plans, and student learning outcomes; Ensure evaluation and assessment of USU services, operations, programs and facilities on an annual basis and oversees the overall program review of the USU and its operations as prescribed by the Division of Student Affairs; Recommend and implement changes as required by the development and growth of the USU; Create initiative and momentum towards service and operational improvement, and is responsible for developing a clear, future direction for the USU with the approval of the Board of Directors; Establish a climate of high standards of performance for the USU and appropriate recognition of accomplishment; Ensure that a strong customer service orientation prevails throughout the staff and leads by example; Ensure that use of Clifton strengths® is cultivated within the organization in alignment with the Division of Student Affairs; Carry out supervisory responsibilities in accordance with the USU’s policies and applicable laws; Train and directly supervise the work of seven (7) full-time staff of the USU’s executive management team (Associate Executive Director, Equity, Programs & Leadership; Associate Director, Accounting and Finance; Associate Director, Human Resources and Professional Development, Associate Director, Administration & Communications; Associate Director, Operations and Services; and two (2) Co-Directors, Student Recreation Center) including monitoring performance; generating performance evaluations; and administering disciplinary action as needed; Develop and evaluate the educational, cultural, social and recreational programs and services provided for a diverse student body and campus community using an equity-minded approach; develop effective models of innovative educational, social, recreational and cultural activities, programs and services which embrace the broad ethnic and cultural diversity of the campus community; Administer and oversee all aspects of planning, development, and maintenance management of USU programs, services, and facilities including the University Student Union (USU) Student Recreation Center (SRC), Pride Center, Veterans Resource Center, DREAM Center, and Oasis Wellness Center; Responsible for the overall coordination and integration of programs and services with other campus functions; Advise students and staff on program and service development, continuous quality improvement, monitoring of goals and strategic priorities, and required changes for improvement; Ensure the effective operation, maintenance, and renovation of the USU facilities and equipment; oversee the development of long-range renovation and maintenance plans; coordinate research, planning, and implementation processes for major capital enhancement and building construction projects; Conduct periodic research into the needs and desires of the campus community for new, improved and innovative programs and services responsive to the needs of students; Analyze results of programs and services to ensure that established objectives are accomplished; Direct research and assessment of changing student demographics and campus trends to support program and/or facility design; Negotiate and administer leases and contracts for the various services and businesses that occupy or use the USU facilities; Lead the planning efforts for major facilities improvements; Ensure the fiscal health, viability, and sustainability of the USU's financial structure; Review projections of operating and capital investment requirements; Present proposed annual operating, capital expenditure, repair and replacement and reserves budgets for review and approval by the Board of Directors and campus administration; Develop long-term forecasts of future income, including student fees, and expenditures to guide the Board of Directors in its use of financial revenues; Judiciously manage financial affairs to maximize long-term borrowing capability and to ensure long-term debt commitments can be covered without impairment to normal operations; Negotiate and approve leases, operating agreements for various entities that occupy or utilize USU facilities; Responsible for overseeing development and fundraising efforts in support of the organization, including developing and cultivating donor relationships and opportunities; Responsible for the oversight and approval of expenditures from USU’s Foundation account and Veterans, LGBTQIA+, and undocumented Emergency Relief Funds and various USU scholarships; Develop and recommend policies, objectives and operating plans to the USU Board of Directors; Ensure that plans for the future development and growth of the USU are prepared and regularly present such plans for general review and approval by the Board of Directors; Engage in a planning process, which solicits and is receptive to student, faculty and staff input regarding facilities, programs and services; Implement policies and objectives approved by the Board, and develops procedures in accordance with Board policy; Serve as a voting member and the Executive Secretary/Director of the Board of Directors; Provide for the onboarding and development of the Board and individual directors; serves as a resource to the Board in preparing meeting agendas, staff reports, recommendations and strategies; Ensure adequate staff coverage for Board and Committee meetings and that agenda and minutes are prepared in a timely manner; Ensure compliance with University, CSU, and state and federal reporting requirements and regulations; Consult with student leaders, university administrators, faculty, staff, alumni, professional colleagues, and community representatives on the development and evaluation of goals, programs and services of the USU; Establish and maintain an effective system of communication with the USU Board and staff (leadership/staff management), other university departments and agencies, and the community at large; Create and engage in strategic partnerships with campus departments, campus auxiliaries, faculty, staff, students, and alumni to create student-centered and equity-minded initiatives that focus on the development of a vibrant campus community to positively impact student retention, persistence, and graduation rates; Articulate the broad purpose and needs of the USU to the campus community, and serves as the liaison and spokesperson for the USU in its relationship with the campus, the University, the Chancellor’s Office of the California State University (CSU), the community and professional organizations; Perform other related duties as assigned. QUALIFICATIONS: Education: Master's degree in College Student Personnel Administration, Business Administration or a related field, or equivalent experience is required. Experience: Minimum of ten years of experience in a senior managerial role, preferably in a college union or similar facility with a thorough knowledge of the principles of non-profit or public organizations, management, business and financial operations. Requires experience in a leadership position providing planning and direction to student affairs programs with a demonstrated ability to achieve objectives in a timely manner. Must have a thorough understanding of the special demands of the academic environment with the ability to establish and maintain effective working relationships (including collaboration and appropriate consultation) with faculty, University administration, students, and the surrounding community. Knowledge of administration, organizational management, personnel management, budgeting, financial forecasting, and facilities management with a large, non-profit corporation is essential. Knowledge of a student development theory and practice, as well as understanding the role of the co-curricular involvement in the education of students and experience with student governance and organizations required. Ability to establish management goals, to facilitate change and implement innovative, equity-minded, and responsive programs and procedures. Requires excellent verbal and written communication skills. Ability to compile, prepare, write, and review reports as well as the capacity to analyze, comprehend, and provide appropriate solutions to problems and courses of action. Special Requirements: Not Applicable. Preferred Qualifications: -Experience overseeing new construction and large renovation projects; conducting successful fundraising, development, and stewardship efforts in higher education -Understanding of or experience working in a diverse and inclusive education environment -Involvement in professional associations and organizations Knowledge, Skills and/or Abilities: Strong knowledge of fiscal planning and control, budget development and monitoring Working knowledge of the practices, procedures, and activities of college union facility operations Strong knowledge of the principles of effective supervision General knowledge of the methods and problems of organizational and program management Ability to collect, analyze and evaluate data, draw valid conclusions, and to make verbal and/or written presentations on same and make decisions based on data Ability to establish and maintain cooperative and collaborative working relationships with students, student organizations, staff, faculty, administrators, private and public agencies and donors Ability to clearly express ideas and directions in English, both verbally and in writing Ability to interpret and apply University and University Student Union rules and regulations Ability to creatively and effectively analyze and solve problems Ability to achieve assigned objectives within budget and desired time frames Ability to work varying and unusual hours as necessary, including evenings and weekends Ability to use a personal computer and various software programs including but not limited to Microsoft Word and Outlook Ability to work independently and proceed with objectives without supervision Demonstrated commitment to valuing justice, equity, diversity and inclusion, and contributing to an inclusive working and learning environment Ability to analyze complex situations from a variety of perspectives that ultimately are mission-driven (focus on students) and also are cognizant of the needs of the University WORKING CONDITIONS: Work is primarily performed in a temperature controlled on-site office environment or at an approved and appropriate workspace in the incumbent’s home. Must be able to work under pressure and adhere to deadlines. Must be adaptable to change. Regular contact with students, faculty, staff, administrators and the general public required. SUPERVISION EXERCISED: This position directly supervises Associate Executive Director, Equity, Programs & Leadership; Associate Director, Accounting and Finance; Associate Director, Human Resources and Professional Development, Associate Director, Administration & Communications; and Associate Director, Operations and Services, two (2) Co-Directors, Student Recreation Center. The position indirectly supervises all USU staff employees and part-time student assistant employees. MANDATED REPORTER: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. REPORTING RELATIONSHIPS: The Executive Director is a full-time, management employee of the University Student Union, Inc., a non-profit California corporation recognized as an approved auxiliary organization by the California State University. The Executive Director is appointed by the President of California State University, Northridge upon the recommendation of the USU Board of Directors and the Vice President for Student Affairs and Dean of Students. The Executive Director is accountable to the USU Board of Directors and reports administratively to the Assistant Vice President for Student Affairs, Equity and Inclusion. The Executive Director is evaluated jointly by the USU Board of Directors and the Assistant Vice President for Student Affairs, Equity and Inclusion. The Executive Director serves on the Student Affairs Management Council. PAY, BENEFITS AND WORK SCHEDULE: This position is employed through University Student Union (USU). The USU offers an excellent benefits package including Medical, Dental & Vision insurance, Life Insurance, Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program and more. The anticipated hiring range will be as follows and is dependent on experience and qualifications: Annually: $ 165,000.00 - $215,000.00 The salary range of the position is as follows: Annually: Minimum: $143,325.00 Maximum: $257,985.00 HOURS: Full-Time; FLSA Exempt; may include early mornings, late evenings and weekends. APPLICATION PERIOD Applications received through June 30, 2024 will be considered in the initial review and review of applications will continue until position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. HOW TO APPLY Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers BACKGROUND CHECK A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the status of candidates who apply for the position. Advertised: May 31 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
ABOUT THE UNIVERSITY STUDENT UNION The University Student Union, as the heart of campus, uplifts and empowers students to achieve educational, personal and professional goals by providing leadership development, meaningful employment, and innovative programs, services and facilities. We promote equity, inclusion and well-being, while encouraging social justice advocacy to help Matadors feel heard, respected and connected to CSUN. Our facilities include a University Student Union and a 138,000 square foot Student Recreation Center (SRC). The SRC is a facility for exercise and leisure activity that promotes lifelong health and wellness. ABOUT THE UNIVERSITY One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40,000 students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to underrepresented minority students and seventh in bachelor’s degrees to Latino students, serves the 13th largest Jewish student population, and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them, so does Greater Los Angeles and beyond. POSITION SUMMARY: Under the general guidance of the University Student Union (USU) Board of Directors (BOD), and the Assistant Vice President for Student Affairs, Equity and Inclusion, the Executive Director serves as the chief executive officer of the USU, a California non-profit corporation recognized as an approved auxiliary organization by the California State University. The Executive Director administers, directs, and coordinates the activities of the USU in accordance with the policies, goals and objectives of the USU BOD, the California State University, Northridge, and the Trustees of the California State University; is responsible for the development of current and long-range strategic goals, policies and operating plans to achieve the mission of the USU and for submitting these to the BOD for its approval; provides administrative, human resources, assessment and evaluation, and financial management to ensure effective and efficient student union operations and services which are responsive to the needs of the campus community; and oversees and manages USU facilities, services, operations and programs which currently include the USU BOD, the USU, the Student Recreation Center (SRC), The Pride Center, the Veterans Resource Center (VRC), the DREAM Center, and the Oasis Wellness Center. ESSENTIAL DUTIES: Develop and maintain a strategic plan of corporate organization; Establish policies and procedures to provide for adequate staff development and management of the USU; Responsible for the development, assessment and refinement of annual organizational strategic priorities, long range plans, and student learning outcomes; Ensure evaluation and assessment of USU services, operations, programs and facilities on an annual basis and oversees the overall program review of the USU and its operations as prescribed by the Division of Student Affairs; Recommend and implement changes as required by the development and growth of the USU; Create initiative and momentum towards service and operational improvement, and is responsible for developing a clear, future direction for the USU with the approval of the Board of Directors; Establish a climate of high standards of performance for the USU and appropriate recognition of accomplishment; Ensure that a strong customer service orientation prevails throughout the staff and leads by example; Ensure that use of Clifton strengths® is cultivated within the organization in alignment with the Division of Student Affairs; Carry out supervisory responsibilities in accordance with the USU’s policies and applicable laws; Train and directly supervise the work of seven (7) full-time staff of the USU’s executive management team (Associate Executive Director, Equity, Programs & Leadership; Associate Director, Accounting and Finance; Associate Director, Human Resources and Professional Development, Associate Director, Administration & Communications; Associate Director, Operations and Services; and two (2) Co-Directors, Student Recreation Center) including monitoring performance; generating performance evaluations; and administering disciplinary action as needed; Develop and evaluate the educational, cultural, social and recreational programs and services provided for a diverse student body and campus community using an equity-minded approach; develop effective models of innovative educational, social, recreational and cultural activities, programs and services which embrace the broad ethnic and cultural diversity of the campus community; Administer and oversee all aspects of planning, development, and maintenance management of USU programs, services, and facilities including the University Student Union (USU) Student Recreation Center (SRC), Pride Center, Veterans Resource Center, DREAM Center, and Oasis Wellness Center; Responsible for the overall coordination and integration of programs and services with other campus functions; Advise students and staff on program and service development, continuous quality improvement, monitoring of goals and strategic priorities, and required changes for improvement; Ensure the effective operation, maintenance, and renovation of the USU facilities and equipment; oversee the development of long-range renovation and maintenance plans; coordinate research, planning, and implementation processes for major capital enhancement and building construction projects; Conduct periodic research into the needs and desires of the campus community for new, improved and innovative programs and services responsive to the needs of students; Analyze results of programs and services to ensure that established objectives are accomplished; Direct research and assessment of changing student demographics and campus trends to support program and/or facility design; Negotiate and administer leases and contracts for the various services and businesses that occupy or use the USU facilities; Lead the planning efforts for major facilities improvements; Ensure the fiscal health, viability, and sustainability of the USU's financial structure; Review projections of operating and capital investment requirements; Present proposed annual operating, capital expenditure, repair and replacement and reserves budgets for review and approval by the Board of Directors and campus administration; Develop long-term forecasts of future income, including student fees, and expenditures to guide the Board of Directors in its use of financial revenues; Judiciously manage financial affairs to maximize long-term borrowing capability and to ensure long-term debt commitments can be covered without impairment to normal operations; Negotiate and approve leases, operating agreements for various entities that occupy or utilize USU facilities; Responsible for overseeing development and fundraising efforts in support of the organization, including developing and cultivating donor relationships and opportunities; Responsible for the oversight and approval of expenditures from USU’s Foundation account and Veterans, LGBTQIA+, and undocumented Emergency Relief Funds and various USU scholarships; Develop and recommend policies, objectives and operating plans to the USU Board of Directors; Ensure that plans for the future development and growth of the USU are prepared and regularly present such plans for general review and approval by the Board of Directors; Engage in a planning process, which solicits and is receptive to student, faculty and staff input regarding facilities, programs and services; Implement policies and objectives approved by the Board, and develops procedures in accordance with Board policy; Serve as a voting member and the Executive Secretary/Director of the Board of Directors; Provide for the onboarding and development of the Board and individual directors; serves as a resource to the Board in preparing meeting agendas, staff reports, recommendations and strategies; Ensure adequate staff coverage for Board and Committee meetings and that agenda and minutes are prepared in a timely manner; Ensure compliance with University, CSU, and state and federal reporting requirements and regulations; Consult with student leaders, university administrators, faculty, staff, alumni, professional colleagues, and community representatives on the development and evaluation of goals, programs and services of the USU; Establish and maintain an effective system of communication with the USU Board and staff (leadership/staff management), other university departments and agencies, and the community at large; Create and engage in strategic partnerships with campus departments, campus auxiliaries, faculty, staff, students, and alumni to create student-centered and equity-minded initiatives that focus on the development of a vibrant campus community to positively impact student retention, persistence, and graduation rates; Articulate the broad purpose and needs of the USU to the campus community, and serves as the liaison and spokesperson for the USU in its relationship with the campus, the University, the Chancellor’s Office of the California State University (CSU), the community and professional organizations; Perform other related duties as assigned. QUALIFICATIONS: Education: Master's degree in College Student Personnel Administration, Business Administration or a related field, or equivalent experience is required. Experience: Minimum of ten years of experience in a senior managerial role, preferably in a college union or similar facility with a thorough knowledge of the principles of non-profit or public organizations, management, business and financial operations. Requires experience in a leadership position providing planning and direction to student affairs programs with a demonstrated ability to achieve objectives in a timely manner. Must have a thorough understanding of the special demands of the academic environment with the ability to establish and maintain effective working relationships (including collaboration and appropriate consultation) with faculty, University administration, students, and the surrounding community. Knowledge of administration, organizational management, personnel management, budgeting, financial forecasting, and facilities management with a large, non-profit corporation is essential. Knowledge of a student development theory and practice, as well as understanding the role of the co-curricular involvement in the education of students and experience with student governance and organizations required. Ability to establish management goals, to facilitate change and implement innovative, equity-minded, and responsive programs and procedures. Requires excellent verbal and written communication skills. Ability to compile, prepare, write, and review reports as well as the capacity to analyze, comprehend, and provide appropriate solutions to problems and courses of action. Special Requirements: Not Applicable. Preferred Qualifications: -Experience overseeing new construction and large renovation projects; conducting successful fundraising, development, and stewardship efforts in higher education -Understanding of or experience working in a diverse and inclusive education environment -Involvement in professional associations and organizations Knowledge, Skills and/or Abilities: Strong knowledge of fiscal planning and control, budget development and monitoring Working knowledge of the practices, procedures, and activities of college union facility operations Strong knowledge of the principles of effective supervision General knowledge of the methods and problems of organizational and program management Ability to collect, analyze and evaluate data, draw valid conclusions, and to make verbal and/or written presentations on same and make decisions based on data Ability to establish and maintain cooperative and collaborative working relationships with students, student organizations, staff, faculty, administrators, private and public agencies and donors Ability to clearly express ideas and directions in English, both verbally and in writing Ability to interpret and apply University and University Student Union rules and regulations Ability to creatively and effectively analyze and solve problems Ability to achieve assigned objectives within budget and desired time frames Ability to work varying and unusual hours as necessary, including evenings and weekends Ability to use a personal computer and various software programs including but not limited to Microsoft Word and Outlook Ability to work independently and proceed with objectives without supervision Demonstrated commitment to valuing justice, equity, diversity and inclusion, and contributing to an inclusive working and learning environment Ability to analyze complex situations from a variety of perspectives that ultimately are mission-driven (focus on students) and also are cognizant of the needs of the University WORKING CONDITIONS: Work is primarily performed in a temperature controlled on-site office environment or at an approved and appropriate workspace in the incumbent’s home. Must be able to work under pressure and adhere to deadlines. Must be adaptable to change. Regular contact with students, faculty, staff, administrators and the general public required. SUPERVISION EXERCISED: This position directly supervises Associate Executive Director, Equity, Programs & Leadership; Associate Director, Accounting and Finance; Associate Director, Human Resources and Professional Development, Associate Director, Administration & Communications; and Associate Director, Operations and Services, two (2) Co-Directors, Student Recreation Center. The position indirectly supervises all USU staff employees and part-time student assistant employees. MANDATED REPORTER: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. REPORTING RELATIONSHIPS: The Executive Director is a full-time, management employee of the University Student Union, Inc., a non-profit California corporation recognized as an approved auxiliary organization by the California State University. The Executive Director is appointed by the President of California State University, Northridge upon the recommendation of the USU Board of Directors and the Vice President for Student Affairs and Dean of Students. The Executive Director is accountable to the USU Board of Directors and reports administratively to the Assistant Vice President for Student Affairs, Equity and Inclusion. The Executive Director is evaluated jointly by the USU Board of Directors and the Assistant Vice President for Student Affairs, Equity and Inclusion. The Executive Director serves on the Student Affairs Management Council. PAY, BENEFITS AND WORK SCHEDULE: This position is employed through University Student Union (USU). The USU offers an excellent benefits package including Medical, Dental & Vision insurance, Life Insurance, Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program and more. The anticipated hiring range will be as follows and is dependent on experience and qualifications: Annually: $ 165,000.00 - $215,000.00 The salary range of the position is as follows: Annually: Minimum: $143,325.00 Maximum: $257,985.00 HOURS: Full-Time; FLSA Exempt; may include early mornings, late evenings and weekends. APPLICATION PERIOD Applications received through June 30, 2024 will be considered in the initial review and review of applications will continue until position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. HOW TO APPLY Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers BACKGROUND CHECK A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the status of candidates who apply for the position. Advertised: May 31 2024 Pacific Daylight Time Applications close: Closing Date/Time: