Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Capital Programs and Facilities Management Recruitment Coordinator Classification Administrative Support Coordinator I AutoReqId 542091 Department Capital Programs and Facilities Management Sub-Division Associate Vice President, Facilities Management Salary Range Classification Range $3,864 - $ 6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,100 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Capital Programs and Facilities Management team as the Capital Programs and Facilities Management Recruitment Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. Under general guidance of the Director of Business and Administrative Services, this position supports Human Resources functions for all departments within Capital Programs and Facilities Management (CPFM). The Administrative Support Coordinator offers a wide range of support to department staff, and management, and serves as a main point of contact for CPFM candidates. The CPFM Recruitment Support Coordinator works independently coordinating sensitive Human Resources related matters, such as tracking employee leaves, separations, and completing injury reports. This position is also responsible for coordinating a high-volume of recruitments, which includes editing position descriptions, initiating and dispositioning recruitments within the CHRS Recruiting system, coordinating interview panels and scheduling interviews, as well as onboarding new employees. The CPFM Recruitment Coordinator also evaluates internal Human Resource business processes and documents and makes recommendations for improvement, optimizing digitalizing processes, forms and using systems to submit, track, and report information. This position is responsible for regularly updating the recruitment log and ensuring data is accurate for reporting. Serves as a backup for CPFM uniform orders and supports Department Information Technology coordination. May assist in the logistical planning and setup for CPFM and Administration and Finance Division events. The position must ensure protocols are adhered to and documents and reports are processed in accordance with campus guidelines and governmental regulations. The Administrative Support Coordinator has exceptional customer service, is approachable, professional, and supports an inclusive environment. Must be extremely organized with great time management skills and is able to prioritize tasks. This position requires a high degree of dependability, confidentiality and discretion. The Administrative Support Coordinator is detail oriented in their work and ensures accuracy for all assignments. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Requires excellent administrative skills, experience working with recruitments and onboarding, working within the California State University (CSU) system, excellent communication and interpersonal skills, ability to uphold a high standard of integrity, confidentiality and discretion, as well as possessing a customer service-oriented attitude. Bachelor’s degree from an accredited four-year University is preferred. Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. May require a knowledge of business mathematics beyond basic arithmetic. Responsible for large scale, complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Support staff and work unit priorities are usually set. Full accountability for workflow and completion of work for the assigned support staff. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Assignments will require interaction at the highest levels within and outside the university, often in sensitive interpersonal situations. License/Certifications California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 05 2024 Pacific Daylight Time Closing Date/Time:
Aug 23, 2024
Job Title Capital Programs and Facilities Management Recruitment Coordinator Classification Administrative Support Coordinator I AutoReqId 542091 Department Capital Programs and Facilities Management Sub-Division Associate Vice President, Facilities Management Salary Range Classification Range $3,864 - $ 6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,100 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Capital Programs and Facilities Management team as the Capital Programs and Facilities Management Recruitment Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. Under general guidance of the Director of Business and Administrative Services, this position supports Human Resources functions for all departments within Capital Programs and Facilities Management (CPFM). The Administrative Support Coordinator offers a wide range of support to department staff, and management, and serves as a main point of contact for CPFM candidates. The CPFM Recruitment Support Coordinator works independently coordinating sensitive Human Resources related matters, such as tracking employee leaves, separations, and completing injury reports. This position is also responsible for coordinating a high-volume of recruitments, which includes editing position descriptions, initiating and dispositioning recruitments within the CHRS Recruiting system, coordinating interview panels and scheduling interviews, as well as onboarding new employees. The CPFM Recruitment Coordinator also evaluates internal Human Resource business processes and documents and makes recommendations for improvement, optimizing digitalizing processes, forms and using systems to submit, track, and report information. This position is responsible for regularly updating the recruitment log and ensuring data is accurate for reporting. Serves as a backup for CPFM uniform orders and supports Department Information Technology coordination. May assist in the logistical planning and setup for CPFM and Administration and Finance Division events. The position must ensure protocols are adhered to and documents and reports are processed in accordance with campus guidelines and governmental regulations. The Administrative Support Coordinator has exceptional customer service, is approachable, professional, and supports an inclusive environment. Must be extremely organized with great time management skills and is able to prioritize tasks. This position requires a high degree of dependability, confidentiality and discretion. The Administrative Support Coordinator is detail oriented in their work and ensures accuracy for all assignments. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Requires excellent administrative skills, experience working with recruitments and onboarding, working within the California State University (CSU) system, excellent communication and interpersonal skills, ability to uphold a high standard of integrity, confidentiality and discretion, as well as possessing a customer service-oriented attitude. Bachelor’s degree from an accredited four-year University is preferred. Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. May require a knowledge of business mathematics beyond basic arithmetic. Responsible for large scale, complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Support staff and work unit priorities are usually set. Full accountability for workflow and completion of work for the assigned support staff. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Assignments will require interaction at the highest levels within and outside the university, often in sensitive interpersonal situations. License/Certifications California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 05 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Mechanical Engineering Administrative Support Coordinator I Classification Administrative Support Coordinator I AutoReqId 542079 Department Mechanical Engineering Sub-Division College of Engineering and Computer Science Salary Range Classification Range $3,864 - $6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,416 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Mechanical Engineering Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Mechanical Engineering Administrative Support Coordinator I coordinates administrative support for the department of Mechanical Engineering. Performs full range of general office tasks, providing administrative support primarily to the Department Chair, students, faculty and staff. Provides coordination between the Mechanical Engineering department, the ECS Dean’s office and the University campus at large (i.e., Scheduling, Academic Programs, Finance, Physical plant, etc.). Keep campus catalog and department brochures accurate and up to date. Participate in continuous education/training sessions for any new technology-dependent tools and software that is required to complete the assigned projects/tasks; become proficient in software and technology that is appropriate for carrying out the job. Works independently on a majority of the assigned tasks to resolve daily problems using judgment and creative solutions. Performs work on projects with varied complexity. Engages in a variety of tasks that involve interpersonal skills. Collects and processes survey forms for quality control purposes. Performs other tasks as assigned by the Department Chair or the Dean. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous clerical/administrative support experience in an academic environment at a university level preferred. Knowledge and/or experience using CMS/PeopleSoft preferred. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 05 2024 Pacific Daylight Time Closing Date/Time:
Aug 23, 2024
Job Title Mechanical Engineering Administrative Support Coordinator I Classification Administrative Support Coordinator I AutoReqId 542079 Department Mechanical Engineering Sub-Division College of Engineering and Computer Science Salary Range Classification Range $3,864 - $6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,416 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Mechanical Engineering Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Mechanical Engineering Administrative Support Coordinator I coordinates administrative support for the department of Mechanical Engineering. Performs full range of general office tasks, providing administrative support primarily to the Department Chair, students, faculty and staff. Provides coordination between the Mechanical Engineering department, the ECS Dean’s office and the University campus at large (i.e., Scheduling, Academic Programs, Finance, Physical plant, etc.). Keep campus catalog and department brochures accurate and up to date. Participate in continuous education/training sessions for any new technology-dependent tools and software that is required to complete the assigned projects/tasks; become proficient in software and technology that is appropriate for carrying out the job. Works independently on a majority of the assigned tasks to resolve daily problems using judgment and creative solutions. Performs work on projects with varied complexity. Engages in a variety of tasks that involve interpersonal skills. Collects and processes survey forms for quality control purposes. Performs other tasks as assigned by the Department Chair or the Dean. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous clerical/administrative support experience in an academic environment at a university level preferred. Knowledge and/or experience using CMS/PeopleSoft preferred. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 05 2024 Pacific Daylight Time Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time temporary position available on or after October 7, 2024 and ending on or before October 6, 2025 College of Arts, Humanities & Social Sciences (CAHSS). Possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the Associate Dean for the College of Arts, Humanities and Social Sciences and lead direction of the College Analyst, the Administrative Support Coordinator I will provide support to programs throughout the college with primary focus on the Pre-Law program, Center for Legal Expungement, Advocacy and Research (CLEAR) and promotional community- oriented facets of the Agriculture program. Support for Pre-Law and CLEAR will focus on co-curricular activities and operations that broaden student learning, expand career pathways and provide legal assistance. The incumbent will serve the Agriculture program center by providing support for recruitment efforts, community outreach, fundraising activities, and events promoting the Agriculture program. Support to other programs include coordinating the MDIS/FA classes, assisting with small grants and lecturer onboarding lecturer hiring process. Job Duties Duties include but are not limited to: Provide administrative support to the director of the Pre-Law program. Handle program inquiries, direct them to the appropriate offices, and communicate program information to prospective students and parents. Prepare required documents and manage logistics for Pre-Law program activities, events, visitations, field placements, and Moot Court competition activities. Support outreach events, seminars, workshops, and symposiums by preparing materials, coordinating logistics, and assisting with guest speaker arrangements. Prepare, compile, document and direct inquiries and information regarding Court Observer placements and site visits, law school visits, research practicums and grant proposal development supporting the Pre-Law program. Maintain program mailing lists, databases, and law schools promotional/information materials, as well as information websites/bulletin boards; coordinate the production of periodic bulletins. Center for Legal Expungement, Advocacy and Research (CLEAR) Support. Provide administrative support to the director of CLEAR. Assist with recruitment efforts, timekeeping, monitor day-to-day work of student assistants. Handle necessary paperwork and parking permits for guests and visitors. Schedule client appointments and interviews. Finalize the completion of client expungement packets prepared by students, the director, and affiliated attorneys by reviewing forms for errors, assembling all documents, obtaining required signatures. Serve and file court documents, whether in person, via mail, or electronically, as prepared by the director and students. Contact city and county offices to procure police reports requested by the director. Contact city, county, and state offices to obtain records of court debt at the director's request. Maintain and safeguard client files with strict confidentiality. Foster strong relationships with relevant stakeholders, including the DA, Public Defenders Office, Police, and other legal aid providers in the Central Valley. Provide recruitment, community outreach, fundraising, and event support to the director of Agriculture. Organize the space and booth requirements for off-campus professional outreach events supporting the Agriculture program. Prepare documents in support of promotional efforts serving the Agriculture Program’s fundraising activities, community engagement, and sponsored events. Provide support for the Agriculture Industry Advisory Board’s monthly meetings, including arrangements, agenda and minutes. Responsible for follow-up on outreach/fundraising tasks. Academic Program related tasks will be supported by the department coordinator. Provide administrative support for outreach events, including forms preparation, advertising, and hospitality coordination. Provide administrative support for summer outreach activities in support of Agriculture program recruitment, special events and workshops. Assist with grants, including budget tracking, reporting, and budget transaction paperwork. Organize meetings and events related to grant projects. Assist with grant-related hiring, including student assistants, speakers and faculty participants. Oversee travel activities and expenses associated with grant projects. Manage the contract entry process for lecturers, working with department chairs, college analyst and the associate dean. Review and initiate contract changes as necessary based on course schedule updates. Assist associate dean with the class review process schedule development for MDIS and FA courses; updating online schedule as needed. Coordinate the hiring process for new and returning lecturers. Review workload reports for accuracy. Assist faculty with book orders and the evaluation process. Coordinate class-specific activities, including field trips. Serve as a backup to the Dean's Assistant when needed. Provide assistance to departments during staffing transitions. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Related administrative support experience in an academic department. Previous paralegal experience. Proficient in English and Spanish. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $$3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline August 26, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Aug 12 2024 Pacific Daylight Time Applications close: Aug 26 2024 Pacific Daylight Time Closing Date/Time:
Aug 13, 2024
Position Summary Full-time temporary position available on or after October 7, 2024 and ending on or before October 6, 2025 College of Arts, Humanities & Social Sciences (CAHSS). Possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the Associate Dean for the College of Arts, Humanities and Social Sciences and lead direction of the College Analyst, the Administrative Support Coordinator I will provide support to programs throughout the college with primary focus on the Pre-Law program, Center for Legal Expungement, Advocacy and Research (CLEAR) and promotional community- oriented facets of the Agriculture program. Support for Pre-Law and CLEAR will focus on co-curricular activities and operations that broaden student learning, expand career pathways and provide legal assistance. The incumbent will serve the Agriculture program center by providing support for recruitment efforts, community outreach, fundraising activities, and events promoting the Agriculture program. Support to other programs include coordinating the MDIS/FA classes, assisting with small grants and lecturer onboarding lecturer hiring process. Job Duties Duties include but are not limited to: Provide administrative support to the director of the Pre-Law program. Handle program inquiries, direct them to the appropriate offices, and communicate program information to prospective students and parents. Prepare required documents and manage logistics for Pre-Law program activities, events, visitations, field placements, and Moot Court competition activities. Support outreach events, seminars, workshops, and symposiums by preparing materials, coordinating logistics, and assisting with guest speaker arrangements. Prepare, compile, document and direct inquiries and information regarding Court Observer placements and site visits, law school visits, research practicums and grant proposal development supporting the Pre-Law program. Maintain program mailing lists, databases, and law schools promotional/information materials, as well as information websites/bulletin boards; coordinate the production of periodic bulletins. Center for Legal Expungement, Advocacy and Research (CLEAR) Support. Provide administrative support to the director of CLEAR. Assist with recruitment efforts, timekeeping, monitor day-to-day work of student assistants. Handle necessary paperwork and parking permits for guests and visitors. Schedule client appointments and interviews. Finalize the completion of client expungement packets prepared by students, the director, and affiliated attorneys by reviewing forms for errors, assembling all documents, obtaining required signatures. Serve and file court documents, whether in person, via mail, or electronically, as prepared by the director and students. Contact city and county offices to procure police reports requested by the director. Contact city, county, and state offices to obtain records of court debt at the director's request. Maintain and safeguard client files with strict confidentiality. Foster strong relationships with relevant stakeholders, including the DA, Public Defenders Office, Police, and other legal aid providers in the Central Valley. Provide recruitment, community outreach, fundraising, and event support to the director of Agriculture. Organize the space and booth requirements for off-campus professional outreach events supporting the Agriculture program. Prepare documents in support of promotional efforts serving the Agriculture Program’s fundraising activities, community engagement, and sponsored events. Provide support for the Agriculture Industry Advisory Board’s monthly meetings, including arrangements, agenda and minutes. Responsible for follow-up on outreach/fundraising tasks. Academic Program related tasks will be supported by the department coordinator. Provide administrative support for outreach events, including forms preparation, advertising, and hospitality coordination. Provide administrative support for summer outreach activities in support of Agriculture program recruitment, special events and workshops. Assist with grants, including budget tracking, reporting, and budget transaction paperwork. Organize meetings and events related to grant projects. Assist with grant-related hiring, including student assistants, speakers and faculty participants. Oversee travel activities and expenses associated with grant projects. Manage the contract entry process for lecturers, working with department chairs, college analyst and the associate dean. Review and initiate contract changes as necessary based on course schedule updates. Assist associate dean with the class review process schedule development for MDIS and FA courses; updating online schedule as needed. Coordinate the hiring process for new and returning lecturers. Review workload reports for accuracy. Assist faculty with book orders and the evaluation process. Coordinate class-specific activities, including field trips. Serve as a backup to the Dean's Assistant when needed. Provide assistance to departments during staffing transitions. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Related administrative support experience in an academic department. Previous paralegal experience. Proficient in English and Spanish. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $$3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline August 26, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Aug 12 2024 Pacific Daylight Time Applications close: Aug 26 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Customer Service Coordinator Classification Administrative Support Coordinator I AutoReqId 540880 Department Extended Education Student Services Sub-Division Extended Education Salary Range Classification Range $3,680 - $5,783 per month (Hiring range depending on qualifications, not anticipated to exceed $3,680 - $4,206 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Cal State Fullerton (CSUF) Extension collaborates with University departments and colleges on unique programs for students from the community and around the world. We are seeking an exceptional individual to join our team as the Customer Service Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Executive Director and/or the Student Services Specialist, the Customer Service Coordinator provides a wide range of domestic and international student and customer service support for CSUF Extension. The Customer Service Coordinator serves as the primary point of contact for prospective, new, and continuing Extension students as well as other customers including but not limited to faculty, staff, instructors, administrators, campus and community partners, and the general public. Provides high-quality information to these constituencies via email, web, live chat, telephone, and in-person. Provides enrollment support including answering questions, registering students, processing fee payments, and sending enrollment confirmations. Supports student records processing such as application processing, enrollment verifications, petitions, awarding of certificates, and grading support. Performs a variety of clerical duties in support of the general operations of the unit. Contributes to systems testing, writing, and updating of business process guides and training of others. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Front-line customer service experience in-person, by phone, and online. Proficiency in Microsoft Teams, PeopleSoft, Cashnet, Salesforce. Ability to handle fluctuating demands and willingness to proactively learn about processes to better respond to inquiries and perform job duties. Bachelor’s degree from an accredited college or university or the equivalent. Ability to work successfully independently and as a team member. Comprehensive knowledge of CSUF infrastructure, policies, and procedures. License/Certifications A Valid California Driver’s License and independent means of transportation is required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Rapidly changing pace of work, frequent interruptions, customer interactions including solving issues with difficult customers; open, shared work area. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Jul 05, 2024
Job Title Customer Service Coordinator Classification Administrative Support Coordinator I AutoReqId 540880 Department Extended Education Student Services Sub-Division Extended Education Salary Range Classification Range $3,680 - $5,783 per month (Hiring range depending on qualifications, not anticipated to exceed $3,680 - $4,206 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Cal State Fullerton (CSUF) Extension collaborates with University departments and colleges on unique programs for students from the community and around the world. We are seeking an exceptional individual to join our team as the Customer Service Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Executive Director and/or the Student Services Specialist, the Customer Service Coordinator provides a wide range of domestic and international student and customer service support for CSUF Extension. The Customer Service Coordinator serves as the primary point of contact for prospective, new, and continuing Extension students as well as other customers including but not limited to faculty, staff, instructors, administrators, campus and community partners, and the general public. Provides high-quality information to these constituencies via email, web, live chat, telephone, and in-person. Provides enrollment support including answering questions, registering students, processing fee payments, and sending enrollment confirmations. Supports student records processing such as application processing, enrollment verifications, petitions, awarding of certificates, and grading support. Performs a variety of clerical duties in support of the general operations of the unit. Contributes to systems testing, writing, and updating of business process guides and training of others. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Front-line customer service experience in-person, by phone, and online. Proficiency in Microsoft Teams, PeopleSoft, Cashnet, Salesforce. Ability to handle fluctuating demands and willingness to proactively learn about processes to better respond to inquiries and perform job duties. Bachelor’s degree from an accredited college or university or the equivalent. Ability to work successfully independently and as a team member. Comprehensive knowledge of CSUF infrastructure, policies, and procedures. License/Certifications A Valid California Driver’s License and independent means of transportation is required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Rapidly changing pace of work, frequent interruptions, customer interactions including solving issues with difficult customers; open, shared work area. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Records Coordinator Classification Administrative Support Coordinator I AutoReqId 540705 Department Financial Aid Sub-Division Student Transitions Salary Range Classification Range $3,680 - $5,783 per month (Hiring range depending on qualifications, not anticipated to exceed $3,680 - $4,206 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Financial Aid is available to remove the cost of barriers that may prevent individuals from pursuing their educational goals. We seek an exceptional individual to join our team as the Records Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. One of three Records department unit employees in the Office of Financial Aid who is the lead with responsibility for overseeing all functions of the unit. To facilitate the office mission to ensure economic stability of applicants and progression toward graduation, the Records Coordinator must: Plan and anticipate work of unit based on anticipated cycle, ensuring team-oriented environment, and oversee activities of two administrative support assistants; Provides lead work direction to two Administrative Support Assistant II, Records Assistants and student employees to coordinate and oversee all aspects of the student records functions related to financial aid applications and supporting documentation. Performs a comprehensive and detailed review of incoming documents to ensure that they meet federal and institutional documentation requirements for financial aid. Provides information in person and via telephone to students, parents, staff, faculty and the external community regarding financial aid policies and procedures. Provides processing support which includes processing more than 100,000 documents annually. Coordinates the document imaging processes for the electronic retention of documents. Develops and maintains office procedures to ensure the confidentiality of all student records. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience and knowledge in Content Management System/PeopleSoft. Ability to function effectively as part of a high-performance team to ensure timely delivery of financial aid funds. Ability to independently problem solve, exercise initiative, and propose changes. Previous supervisory or lead experience. Familiarity with electronic imaging equipment and Optical character recognition (OCR) technology. Previous experience in a financial aid office. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 27 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time:
Jun 28, 2024
Job Title Records Coordinator Classification Administrative Support Coordinator I AutoReqId 540705 Department Financial Aid Sub-Division Student Transitions Salary Range Classification Range $3,680 - $5,783 per month (Hiring range depending on qualifications, not anticipated to exceed $3,680 - $4,206 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Financial Aid is available to remove the cost of barriers that may prevent individuals from pursuing their educational goals. We seek an exceptional individual to join our team as the Records Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. One of three Records department unit employees in the Office of Financial Aid who is the lead with responsibility for overseeing all functions of the unit. To facilitate the office mission to ensure economic stability of applicants and progression toward graduation, the Records Coordinator must: Plan and anticipate work of unit based on anticipated cycle, ensuring team-oriented environment, and oversee activities of two administrative support assistants; Provides lead work direction to two Administrative Support Assistant II, Records Assistants and student employees to coordinate and oversee all aspects of the student records functions related to financial aid applications and supporting documentation. Performs a comprehensive and detailed review of incoming documents to ensure that they meet federal and institutional documentation requirements for financial aid. Provides information in person and via telephone to students, parents, staff, faculty and the external community regarding financial aid policies and procedures. Provides processing support which includes processing more than 100,000 documents annually. Coordinates the document imaging processes for the electronic retention of documents. Develops and maintains office procedures to ensure the confidentiality of all student records. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience and knowledge in Content Management System/PeopleSoft. Ability to function effectively as part of a high-performance team to ensure timely delivery of financial aid funds. Ability to independently problem solve, exercise initiative, and propose changes. Previous supervisory or lead experience. Familiarity with electronic imaging equipment and Optical character recognition (OCR) technology. Previous experience in a financial aid office. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 27 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary This role functions as the Graduate Programs Coordinator for the Master’s and Joint Doctoral Programs within the Department of Geography. Responsibilities include supporting graduate advisors, guiding students through correct procedures, and handling travel processing for the department. The position also involves close collaboration with the lead Administrative Support Coordinator II. Additionally, the role acts as a liaison between UCSB, the department, and SDSU administration to ensure a smooth transition between the two campuses for the joint doctoral program. This includes coordinating times, schedules, and travel for dissertation defenses with UCSB staff. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The SDSU Geography Department offers six Undergraduate programs with concentrations in human and physical geography and methodological technologies, three Masters programs and a Ph.D. The department now offers two new MS/BS program in Geographic Information Science and Watershed science. The department also houses two interdisciplinary programs: BA in Urban Studies (with 4 specializations) and a new MS program in Big Data Analysis. The Department’s Ph.D. program was recently ranked 7th nationally by Academic Analytics. The Department also offers a Certificate Program in GIS and exchange programs with the Universities of Münster, Taiwan, and the National Technology University of Norway, as well as collaborative exchange programs with Carinthia University of Applied Science in Austria. The Geography Department’s support staff currently consists of one Administrative Coordinator II and one Administrative Support Coordinator I, as well as work-study and student assistant positions. For more information regarding the Geography Department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency with Microsoft Office. Experience working in an academic setting preferred. Experience working with a graduate program preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,680 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,680 - $5,783 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on August 1, 2024. To receive full consideration, apply by July 31, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Jul 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 18, 2024
Position Summary This role functions as the Graduate Programs Coordinator for the Master’s and Joint Doctoral Programs within the Department of Geography. Responsibilities include supporting graduate advisors, guiding students through correct procedures, and handling travel processing for the department. The position also involves close collaboration with the lead Administrative Support Coordinator II. Additionally, the role acts as a liaison between UCSB, the department, and SDSU administration to ensure a smooth transition between the two campuses for the joint doctoral program. This includes coordinating times, schedules, and travel for dissertation defenses with UCSB staff. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The SDSU Geography Department offers six Undergraduate programs with concentrations in human and physical geography and methodological technologies, three Masters programs and a Ph.D. The department now offers two new MS/BS program in Geographic Information Science and Watershed science. The department also houses two interdisciplinary programs: BA in Urban Studies (with 4 specializations) and a new MS program in Big Data Analysis. The Department’s Ph.D. program was recently ranked 7th nationally by Academic Analytics. The Department also offers a Certificate Program in GIS and exchange programs with the Universities of Münster, Taiwan, and the National Technology University of Norway, as well as collaborative exchange programs with Carinthia University of Applied Science in Austria. The Geography Department’s support staff currently consists of one Administrative Coordinator II and one Administrative Support Coordinator I, as well as work-study and student assistant positions. For more information regarding the Geography Department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency with Microsoft Office. Experience working in an academic setting preferred. Experience working with a graduate program preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,680 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,680 - $5,783 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on August 1, 2024. To receive full consideration, apply by July 31, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Jul 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time temporary position available on or after August 19, 2024 and ending on or before August 18, 2024 in Facilities Administration. Possibility of reappointment and or becoming permanent based on budget, department needs, and job performance. Under the general supervision of the AVP of Capital Planning & Facilities Management (CPFM) this position will be responsible for performing administrative and technical functions in support of the CPFM Department. This position will be required to communicate directly with campus personnel, Chancellor’s office personnel and the public regarding sensitive issues. Job Duties Duties include but are not limited to: Conduct basic research and compile information for reports and briefings under supervision. Assist in maintaining project files and documentation, ensuring they are organized and up-to-date. Track, document, and archive correspondence for each assigned project using specified guidelines appropriately. Utilize various software, including FAMIS, MetaBim, Microsoft, Adobe Suite, and others as necessary, to track project work and archive project information. Provide administrative support for department documents, including formatting and proofreading documents. Coordinate and schedule meetings for AVP, directors, and managers, ensuring all necessary materials are prepared. Review daily paper mail, calendar, and coordinate meetings and department events. Coordinate travel arrangements and process related paperwork for department staff, following established guidelines. Track and reconcile travel expenditures. Assist in preparing meeting agendas and take minutes for various committees and meetings, as directed. Coordinate meetings for various CPFM committees which may involve campus administrators, faculty, staff, students, and consultants. Coordination of meetings and required documents with contractors, architects, engineers, inspectors, project management firms, and special consultants. Draft administrative correspondence, ensuring adherence to campus or CSU policies and maintaining professional grammar, style, and formatting. Create and disseminate various publications and informational materials to inform the campus community, system, and general public about the department's functions, goals, programs, policies, and procedures. Assist with updates and publish department PowerPoint presentation for e-board announcements. Maintain department website content and assist in managing social media accounts for project updates. May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. At the direction of appropriate administrator, may provide support to other departments within functional area as needed. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications A bachelor's degree in Business Administration, English, Public Administration or other related degrees. (2) years of administrative work experience developing or improving administrative procedures and practices. Prior experience in facilities planning processes and procedures or related field. Prior experience in facilities planning or capital development operations. Prior experience in a CSU or higher education setting. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Special Conditions May need to travel to Stockton campus and to local vendor sites. License or Certifications California driver's license required. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline July 24, 2024. Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Jul 10 2024 Pacific Daylight Time Applications close: Jul 24 2024 Pacific Daylight Time Closing Date/Time:
Jul 11, 2024
Position Summary Full-time temporary position available on or after August 19, 2024 and ending on or before August 18, 2024 in Facilities Administration. Possibility of reappointment and or becoming permanent based on budget, department needs, and job performance. Under the general supervision of the AVP of Capital Planning & Facilities Management (CPFM) this position will be responsible for performing administrative and technical functions in support of the CPFM Department. This position will be required to communicate directly with campus personnel, Chancellor’s office personnel and the public regarding sensitive issues. Job Duties Duties include but are not limited to: Conduct basic research and compile information for reports and briefings under supervision. Assist in maintaining project files and documentation, ensuring they are organized and up-to-date. Track, document, and archive correspondence for each assigned project using specified guidelines appropriately. Utilize various software, including FAMIS, MetaBim, Microsoft, Adobe Suite, and others as necessary, to track project work and archive project information. Provide administrative support for department documents, including formatting and proofreading documents. Coordinate and schedule meetings for AVP, directors, and managers, ensuring all necessary materials are prepared. Review daily paper mail, calendar, and coordinate meetings and department events. Coordinate travel arrangements and process related paperwork for department staff, following established guidelines. Track and reconcile travel expenditures. Assist in preparing meeting agendas and take minutes for various committees and meetings, as directed. Coordinate meetings for various CPFM committees which may involve campus administrators, faculty, staff, students, and consultants. Coordination of meetings and required documents with contractors, architects, engineers, inspectors, project management firms, and special consultants. Draft administrative correspondence, ensuring adherence to campus or CSU policies and maintaining professional grammar, style, and formatting. Create and disseminate various publications and informational materials to inform the campus community, system, and general public about the department's functions, goals, programs, policies, and procedures. Assist with updates and publish department PowerPoint presentation for e-board announcements. Maintain department website content and assist in managing social media accounts for project updates. May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. At the direction of appropriate administrator, may provide support to other departments within functional area as needed. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications A bachelor's degree in Business Administration, English, Public Administration or other related degrees. (2) years of administrative work experience developing or improving administrative procedures and practices. Prior experience in facilities planning processes and procedures or related field. Prior experience in facilities planning or capital development operations. Prior experience in a CSU or higher education setting. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Special Conditions May need to travel to Stockton campus and to local vendor sites. License or Certifications California driver's license required. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline July 24, 2024. Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Jul 10 2024 Pacific Daylight Time Applications close: Jul 24 2024 Pacific Daylight Time Closing Date/Time:
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CLASSIFICATION TITLE: Administrative Support Coordinator I UNION CODE: R07 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,680 - $4,200 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,680 - $5,783 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants POSITION PURPOSE: Working independently under general supervision of the Dean of the School of Social Sciences and Education, the Administrative Support Coordinator (ASC I) performs the full range of administrative and clerical functions for the Department of Sociology. The ASC I is the first point of contact for students, vendors, publishers, public, administrative staff, and student assistants for the Sociology department. When the department Chair and faculty are not available, the ASC I must independently exercise good judgment in resolving problems to expedite inquires. In addition, the ASC I coordinates and executes special projects, such as faculty searches and program reviews. DUTIES & RESPONSIBILITIES: Academic Administrative Support Alpha Kappa Delta-Independently send a message to all Sociology students informing them of this membership. Collect the applications and money. Prepare a Collection Sheet for all money received, which goes to the Cashier office. Reserve and schedule a room for the AKO Induction ceremony. Change of Grade Forms- Receive grade changes for students. Make sure all information on form is correct and get Department Chair’s signature. These forms are forwarded to the Admissions/Records office for processing. Schedules in PeopleSoft- Inputs course schedule information in PeopleSoft (CRN, course title, section number, units, enrollment, time schedule, teaching instructor, etc.) for each course taught on main campus and AV campus. Prepare and print schedules for bulletin board and Department Chair review. Make changes in PeopleSoft. Petition for Course by Individual Study forms - Review forms and make sure they are filled in with all required information including, getting advisor, instructor, Department Chair, and Dean's signatures, and then enrolling the students into the course in PeopleSoft. The original copy is sent to the Admissions/Records office and a copy remains in the Sociology office file. Interpret and explain Sociology admission requirements, prerequisites, transfer courses, departmental courses, etc. via telephone/walk-ins for to students daily for the department. Provide necessary forms to students. Provide administrative support to students via telephone/walk-ins for main campus and Antelope Valley campus students when faculty advisors are not available regarding the Sociology program. Briefly explain the course work outline and two concentrations to the students. Prepare a file folder with a clean transcript, major outline, minor form, general education requirements form and advising log. Create and regularly update a student email list to inform students to meet with their advisor during the academic advising period. Print two copies of advising schedule calendar for faculty who are advising. Independently maintain, update, and purge current student files and email lists (remove/purge students file who have graduated, and updating database) for our department. Proofread the department catalog for accuracy and completeness. Catalog Preparation - The university catalog is revised every year. Provide support to faculty in making approved changes to catalog copy. Prepare, collect, and file all copies of textbook requests each semester. Collect syllabi from faculty members each semester. Print updated transcripts and file in student folder in preparation for advising at the beginning of each semester. Assist faculty in preparing Change of Grade forms. Submit these forms to the Admissions/Records department. Extract student information, addresses, degree awarded, using PeopleSoft for completion of various assignments and reports. Responsible for maintaining degree program requirement forms, maintaining student records, ongoing review of student records during advising. Proctor student exams in the Sociology office for faculty. Commencement- Keep track of students who will be graduating each semester and make sure all prerequisites, department, and school forms are filled out by the student and their advisors. Outstanding Student Awards: Using PeopleSoft Query to get student GPAs for Department Chair and Faculty to review to select students for Outstanding Student awards. RTP- Throughout the academic year, assist with both content and contextual aspect of the RTP process. Assist faculty with questions regarding the review process and timelines, track the review process and reserve conference rooms and schedule meetings. Recruitment/New Hire Coordination Coordinate and implement recruitment for tenure-track faculty positions. Entails direct contact with advertising agencies for advertising nation-wide publications. Organize all incoming correspondence, prepare file folder, type summary sheet, and add name to Applicant database. Prepare and send acknowledgement letters/emails/itineraries to candidates. Arrange travel accommodations and coordinate on-campus itinerary with CSUB administration and faculty for invited candidates, and prepare travel claim reimbursements for each candidate. Schedule candidate's colloquium presentation time and reserve location for presentation. Process and acquire approval for Petty Cash forms, Business Meal Allowance, and Direct Pay forms for faculty reimbursement associated with entertaining candidates. Search Committee Meetings: Place advertisements in publications, prepare candidate itinerary, schedule campus visits, meetings, conference calls, make hotel reservations. Responsible for on-site coordination of visit and develop paperwork necessary to qualified candidates. Prepare key requests, request Outlook accounts, and order business cards for new hires. Assist in the selection of the office staff; training all new administrative staff in work procedures; orienting new faculty (temporary, permanent, and adjunct) to the department; maintaining unit personnel records and coordinating the administration of performance appraisals for the administrative and student staff. General Department Administrative Support Prioritize incoming mail, email, and telephone calls; screen visitors to the office and make independent judgments about appropriate referrals when questions fall outside the scope of knowledge. Equipment - Responsible for ordering and maintaining up to date records for our office supplies. Process department equipment requests, coordinate development of a priority list, work with faculty to ensure specifications, track orders through the purchasing process, and monitor our budgetary allocation. Maintain and safeguard confidentiality of all sensitive files. Coordinate and schedule meetings on various department subjects. Compile and draft correspondence for Department Chair. Faculty meetings: Make copies when requested and reserve conference rooms for these meetings. Take minutes during meetings. Arrange and complete travel claims, hotel accommodations, car rentals, and out-of-town conference meetings for department Chair and faculty. Department Budget Support Administer and compile the Sociology account budget and verify all account transactions and carefully screen all entries for the department. If a discrepancy arises, decipher its origin, and correct the problem using knowledge of stateside accounting procedures. If the discrepancy is not internal in nature, contact Accounting and correct matters through their office. Process travel claims, credit card orders, Office Max orders, Print Shop/Reprographics orders, computer/telephone workorders, petty cash disbursements, chargebacks, direct pay forms, and expenditure and budget transfers. Keep a Budget spreadsheet for Supplies/Services, Printing, Travel claims and Pro-Card expenses. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and four (4) years of recent (within seven years) administrative support experience. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Thorough computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. PREFERRED QUALIFICATIONS: Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Jul 22 2024 Pacific Daylight Time Closing Date/Time:
Jul 09, 2024
CLASSIFICATION TITLE: Administrative Support Coordinator I UNION CODE: R07 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,680 - $4,200 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,680 - $5,783 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants POSITION PURPOSE: Working independently under general supervision of the Dean of the School of Social Sciences and Education, the Administrative Support Coordinator (ASC I) performs the full range of administrative and clerical functions for the Department of Sociology. The ASC I is the first point of contact for students, vendors, publishers, public, administrative staff, and student assistants for the Sociology department. When the department Chair and faculty are not available, the ASC I must independently exercise good judgment in resolving problems to expedite inquires. In addition, the ASC I coordinates and executes special projects, such as faculty searches and program reviews. DUTIES & RESPONSIBILITIES: Academic Administrative Support Alpha Kappa Delta-Independently send a message to all Sociology students informing them of this membership. Collect the applications and money. Prepare a Collection Sheet for all money received, which goes to the Cashier office. Reserve and schedule a room for the AKO Induction ceremony. Change of Grade Forms- Receive grade changes for students. Make sure all information on form is correct and get Department Chair’s signature. These forms are forwarded to the Admissions/Records office for processing. Schedules in PeopleSoft- Inputs course schedule information in PeopleSoft (CRN, course title, section number, units, enrollment, time schedule, teaching instructor, etc.) for each course taught on main campus and AV campus. Prepare and print schedules for bulletin board and Department Chair review. Make changes in PeopleSoft. Petition for Course by Individual Study forms - Review forms and make sure they are filled in with all required information including, getting advisor, instructor, Department Chair, and Dean's signatures, and then enrolling the students into the course in PeopleSoft. The original copy is sent to the Admissions/Records office and a copy remains in the Sociology office file. Interpret and explain Sociology admission requirements, prerequisites, transfer courses, departmental courses, etc. via telephone/walk-ins for to students daily for the department. Provide necessary forms to students. Provide administrative support to students via telephone/walk-ins for main campus and Antelope Valley campus students when faculty advisors are not available regarding the Sociology program. Briefly explain the course work outline and two concentrations to the students. Prepare a file folder with a clean transcript, major outline, minor form, general education requirements form and advising log. Create and regularly update a student email list to inform students to meet with their advisor during the academic advising period. Print two copies of advising schedule calendar for faculty who are advising. Independently maintain, update, and purge current student files and email lists (remove/purge students file who have graduated, and updating database) for our department. Proofread the department catalog for accuracy and completeness. Catalog Preparation - The university catalog is revised every year. Provide support to faculty in making approved changes to catalog copy. Prepare, collect, and file all copies of textbook requests each semester. Collect syllabi from faculty members each semester. Print updated transcripts and file in student folder in preparation for advising at the beginning of each semester. Assist faculty in preparing Change of Grade forms. Submit these forms to the Admissions/Records department. Extract student information, addresses, degree awarded, using PeopleSoft for completion of various assignments and reports. Responsible for maintaining degree program requirement forms, maintaining student records, ongoing review of student records during advising. Proctor student exams in the Sociology office for faculty. Commencement- Keep track of students who will be graduating each semester and make sure all prerequisites, department, and school forms are filled out by the student and their advisors. Outstanding Student Awards: Using PeopleSoft Query to get student GPAs for Department Chair and Faculty to review to select students for Outstanding Student awards. RTP- Throughout the academic year, assist with both content and contextual aspect of the RTP process. Assist faculty with questions regarding the review process and timelines, track the review process and reserve conference rooms and schedule meetings. Recruitment/New Hire Coordination Coordinate and implement recruitment for tenure-track faculty positions. Entails direct contact with advertising agencies for advertising nation-wide publications. Organize all incoming correspondence, prepare file folder, type summary sheet, and add name to Applicant database. Prepare and send acknowledgement letters/emails/itineraries to candidates. Arrange travel accommodations and coordinate on-campus itinerary with CSUB administration and faculty for invited candidates, and prepare travel claim reimbursements for each candidate. Schedule candidate's colloquium presentation time and reserve location for presentation. Process and acquire approval for Petty Cash forms, Business Meal Allowance, and Direct Pay forms for faculty reimbursement associated with entertaining candidates. Search Committee Meetings: Place advertisements in publications, prepare candidate itinerary, schedule campus visits, meetings, conference calls, make hotel reservations. Responsible for on-site coordination of visit and develop paperwork necessary to qualified candidates. Prepare key requests, request Outlook accounts, and order business cards for new hires. Assist in the selection of the office staff; training all new administrative staff in work procedures; orienting new faculty (temporary, permanent, and adjunct) to the department; maintaining unit personnel records and coordinating the administration of performance appraisals for the administrative and student staff. General Department Administrative Support Prioritize incoming mail, email, and telephone calls; screen visitors to the office and make independent judgments about appropriate referrals when questions fall outside the scope of knowledge. Equipment - Responsible for ordering and maintaining up to date records for our office supplies. Process department equipment requests, coordinate development of a priority list, work with faculty to ensure specifications, track orders through the purchasing process, and monitor our budgetary allocation. Maintain and safeguard confidentiality of all sensitive files. Coordinate and schedule meetings on various department subjects. Compile and draft correspondence for Department Chair. Faculty meetings: Make copies when requested and reserve conference rooms for these meetings. Take minutes during meetings. Arrange and complete travel claims, hotel accommodations, car rentals, and out-of-town conference meetings for department Chair and faculty. Department Budget Support Administer and compile the Sociology account budget and verify all account transactions and carefully screen all entries for the department. If a discrepancy arises, decipher its origin, and correct the problem using knowledge of stateside accounting procedures. If the discrepancy is not internal in nature, contact Accounting and correct matters through their office. Process travel claims, credit card orders, Office Max orders, Print Shop/Reprographics orders, computer/telephone workorders, petty cash disbursements, chargebacks, direct pay forms, and expenditure and budget transfers. Keep a Budget spreadsheet for Supplies/Services, Printing, Travel claims and Pro-Card expenses. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and four (4) years of recent (within seven years) administrative support experience. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Thorough computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. PREFERRED QUALIFICATIONS: Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Jul 22 2024 Pacific Daylight Time Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - CSUEU (Unit 7) Job Classification : Administrative Support Coordinator I Anticipated Hiring Range : $3,680 - $4,381 per month Work Hours : Monday - Friday, 8am - 5pm, unless notified otherwise THE DEPARTMENT University Housing Services is responsible for delivering a comprehensive student housing experience, which includes operations in residential life, business operations, facilities management, conference services, and information systems. The department has an annual operating budget of $20 million, makes $2 million in annual capital improvements, and houses 2,800 students. The department has 44 full-time professional staff persons and is complemented by a student staff of approximately 200 students. DUTIES AND RESPONSIBILITIES Support Business Services & Operations Support Business Services & Operations Provide support to Administrative team working collaboratively on major projects/processes including annual contracting campaign, re-contracting of current residents, financial transmittals, room assignments, cancellation and refunds, transition activities between semesters. Provide support to and manage appointment schedule for Director for Business Services and Assistant Director for Business Services. Complete special projects as needed. Work with student staff to respond to all inquiries (including emails sent to housing@cpp.edu, phone calls, voice messages, and office visits). Lead and provide direction to front desk student assistants in daily assignments. Lead and train student assistants to dissemination information regarding policies and regulations. Special Project: Assist in annual stayover processes for summer and winter terms/breaks. Process Accounts Receivables Accounts Receivable: point person for collection activities related to student housing and meal plan fees. Receive reports of outstanding student accounts. Track payments, develop payment plans, monitor accounts each semester. Perform collection activities: email, telephone, letters, in person contacts; prepare reports of outstanding receivables; prepare "Three Day Notice to Quit” letters for non-payment of fees. Works closely with Financial Aid and Student Financial Services in tracking expected aid and payment issues. Coordinate Use of Hard Keys Maintain inventory of room and mailbox keys for 1,600 residents. Conduct audits each semester; reconcile differences with Key Shop. Receive and process requests for lost or stolen keys; request, track, and verify all lockset changes and new keys. Request and coordinate lockset and key requests with campus Facilities Key Shop. Contact students for key exchange. Track associated charges; reconcile charges on monthly basis with Housing Facilities Department; responsible for end of year key audit for transition to Summer semester and Summer Conferences. Responsible for end of summer audit and transition back to academic year - assuring availability and accuracy of keys. Coordinate with Housing Facilities in rotating core changes for security and reduction of ghost keys Maintain Key Cards and Door Access Using computer-based access card systems to track student key access and expiration dates. Uses key card systems such as Onity and CBORD. Encodes access cards to new residents; deactivates and encodes new cards for lost or stolen cards Coordinates download of new residents each semester Update doors utilizing mobile unit for changes to access cards. Provide reports for security purposes. Provides access cards to staff, faculty and non-resident students for Fitness Express. Accepts and processes payments; maintain database of memberships Process Cancellations Receive and process cancellation requests from residents. Verify reasons per contractual provisions. Obtain appropriate documentation per Student Housing License Agreement. Create and maintain cancellation database to include prorated charges and termination date for purposes of reconciling meal plan charges with Foundation services. Process refunds with Financial Services. Track Meal Plans Assists with download of meal plans from Foundation Services into Student Housing Database System (StarRez). Track and verify meal plans with Foundation Services on weekly/monthly basis. Request meal plan cancellations and temporary freezes based on non-payment of fees. Track and monitor changes in meal plans and reinstatement of plans. Conduct monthly audits of meal plans QUALIFICATIONS High School diploma or its equivalent. Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation and spelling. Thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Working knowledge of budget policies and procedures. Ability to: Apply a variety of policies and procedures where specific guidelines may not exist. Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Draft and compose correspondence and standard reports. Handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. Preferred Qualifications Familiarity with housing license agreements and process preferred. Experience with on-campus systems such as PeopleSoft, Onity, CBORD, or related housing database system, University Financial Services procedures, and screens. Experience with campus outreach and recruitment events. Experience with student development. Strong customer service skills. Equivalent to one (1) year of experience with general office or clerical work. Basic knowledge of applicable university policy and procedures. Working knowledge of English, grammar, spelling and punctuation. Ability to: Identify and solve standard problems that occur within the staff, students and in general public. Set priorities, resolve moderate to complex issues using appropriate knowledge of procedures and exercising good judgment and refer or confer on difficult situations appropriately. Perform basic mathematical functions. Demonstrate effective written and verbal communication skills. Effectively respond to daily/routine inquiries from staff, students, and general public. Operate standard office equipment, word processing and related computer software packages. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the California State University Employees Union (CSUEU) bargaining unit 7. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $3,680 and maximum $5,783 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Jul 01 2024 Pacific Daylight Time Applications close: Jul 15 2024 Pacific Daylight Time Closing Date/Time:
Jul 02, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - CSUEU (Unit 7) Job Classification : Administrative Support Coordinator I Anticipated Hiring Range : $3,680 - $4,381 per month Work Hours : Monday - Friday, 8am - 5pm, unless notified otherwise THE DEPARTMENT University Housing Services is responsible for delivering a comprehensive student housing experience, which includes operations in residential life, business operations, facilities management, conference services, and information systems. The department has an annual operating budget of $20 million, makes $2 million in annual capital improvements, and houses 2,800 students. The department has 44 full-time professional staff persons and is complemented by a student staff of approximately 200 students. DUTIES AND RESPONSIBILITIES Support Business Services & Operations Support Business Services & Operations Provide support to Administrative team working collaboratively on major projects/processes including annual contracting campaign, re-contracting of current residents, financial transmittals, room assignments, cancellation and refunds, transition activities between semesters. Provide support to and manage appointment schedule for Director for Business Services and Assistant Director for Business Services. Complete special projects as needed. Work with student staff to respond to all inquiries (including emails sent to housing@cpp.edu, phone calls, voice messages, and office visits). Lead and provide direction to front desk student assistants in daily assignments. Lead and train student assistants to dissemination information regarding policies and regulations. Special Project: Assist in annual stayover processes for summer and winter terms/breaks. Process Accounts Receivables Accounts Receivable: point person for collection activities related to student housing and meal plan fees. Receive reports of outstanding student accounts. Track payments, develop payment plans, monitor accounts each semester. Perform collection activities: email, telephone, letters, in person contacts; prepare reports of outstanding receivables; prepare "Three Day Notice to Quit” letters for non-payment of fees. Works closely with Financial Aid and Student Financial Services in tracking expected aid and payment issues. Coordinate Use of Hard Keys Maintain inventory of room and mailbox keys for 1,600 residents. Conduct audits each semester; reconcile differences with Key Shop. Receive and process requests for lost or stolen keys; request, track, and verify all lockset changes and new keys. Request and coordinate lockset and key requests with campus Facilities Key Shop. Contact students for key exchange. Track associated charges; reconcile charges on monthly basis with Housing Facilities Department; responsible for end of year key audit for transition to Summer semester and Summer Conferences. Responsible for end of summer audit and transition back to academic year - assuring availability and accuracy of keys. Coordinate with Housing Facilities in rotating core changes for security and reduction of ghost keys Maintain Key Cards and Door Access Using computer-based access card systems to track student key access and expiration dates. Uses key card systems such as Onity and CBORD. Encodes access cards to new residents; deactivates and encodes new cards for lost or stolen cards Coordinates download of new residents each semester Update doors utilizing mobile unit for changes to access cards. Provide reports for security purposes. Provides access cards to staff, faculty and non-resident students for Fitness Express. Accepts and processes payments; maintain database of memberships Process Cancellations Receive and process cancellation requests from residents. Verify reasons per contractual provisions. Obtain appropriate documentation per Student Housing License Agreement. Create and maintain cancellation database to include prorated charges and termination date for purposes of reconciling meal plan charges with Foundation services. Process refunds with Financial Services. Track Meal Plans Assists with download of meal plans from Foundation Services into Student Housing Database System (StarRez). Track and verify meal plans with Foundation Services on weekly/monthly basis. Request meal plan cancellations and temporary freezes based on non-payment of fees. Track and monitor changes in meal plans and reinstatement of plans. Conduct monthly audits of meal plans QUALIFICATIONS High School diploma or its equivalent. Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation and spelling. Thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Working knowledge of budget policies and procedures. Ability to: Apply a variety of policies and procedures where specific guidelines may not exist. Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Draft and compose correspondence and standard reports. Handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. Preferred Qualifications Familiarity with housing license agreements and process preferred. Experience with on-campus systems such as PeopleSoft, Onity, CBORD, or related housing database system, University Financial Services procedures, and screens. Experience with campus outreach and recruitment events. Experience with student development. Strong customer service skills. Equivalent to one (1) year of experience with general office or clerical work. Basic knowledge of applicable university policy and procedures. Working knowledge of English, grammar, spelling and punctuation. Ability to: Identify and solve standard problems that occur within the staff, students and in general public. Set priorities, resolve moderate to complex issues using appropriate knowledge of procedures and exercising good judgment and refer or confer on difficult situations appropriately. Perform basic mathematical functions. Demonstrate effective written and verbal communication skills. Effectively respond to daily/routine inquiries from staff, students, and general public. Operate standard office equipment, word processing and related computer software packages. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the California State University Employees Union (CSUEU) bargaining unit 7. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $3,680 and maximum $5,783 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Jul 01 2024 Pacific Daylight Time Applications close: Jul 15 2024 Pacific Daylight Time Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time position available on or after September 9, 2024 for Academic Affairs at CSUS Stockton. The Administrative Support Coordinator I role serves as a pivotal connection point within the Stockton Campus, fostering seamless coordination and support across departments and stakeholders. This position plays a crucial role in ensuring efficient administrative operations, event coordination, communication facilitation, and operational assistance, all contributing to the Stockton Campus overall effectiveness and success. Job Duties Duties include but are not limited to: Serve as a resource for the campus community and public on university policy and procedures. Communicate effectively with stakeholders and provide support for academic programs, student services, and campus events. Liaise with several university departments for operational coordination. Assist with student registration and handle add/drop transactions. Assist with resolving admissions, records, and registration issues. Perform cashiering duties, including fee collection, account postings, and academic hold releases. Maintain and update classroom schedules, assist with room scheduling, and coordinate events. Manage social media channels and website maintenance for community engagement. Coordinate meetings, prepare agendas and documents and record minutes. Provide support for event logistics, managing contracts and agreements, coordinating publicity materials and activities, and supporting community outreach efforts. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Bachelor's degree in a related field. Minimum of 2 years of experience in coordinating administrative functions in a large academic or administrative office setting. Experience working in higher education. Proficiency in specialized software such as 25Live, Canva and PeopleSoft. Proficient in both English and Spanish. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU. Special Conditions Required to regularly work from 10:30 am to 7:30 pm, Monday through Friday. Ability to occasionally work weekends as needed. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline August 12, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Jul 29 2024 Pacific Daylight Time Applications close: Aug 12 2024 Pacific Daylight Time Closing Date/Time:
Jul 30, 2024
Position Summary Full-time position available on or after September 9, 2024 for Academic Affairs at CSUS Stockton. The Administrative Support Coordinator I role serves as a pivotal connection point within the Stockton Campus, fostering seamless coordination and support across departments and stakeholders. This position plays a crucial role in ensuring efficient administrative operations, event coordination, communication facilitation, and operational assistance, all contributing to the Stockton Campus overall effectiveness and success. Job Duties Duties include but are not limited to: Serve as a resource for the campus community and public on university policy and procedures. Communicate effectively with stakeholders and provide support for academic programs, student services, and campus events. Liaise with several university departments for operational coordination. Assist with student registration and handle add/drop transactions. Assist with resolving admissions, records, and registration issues. Perform cashiering duties, including fee collection, account postings, and academic hold releases. Maintain and update classroom schedules, assist with room scheduling, and coordinate events. Manage social media channels and website maintenance for community engagement. Coordinate meetings, prepare agendas and documents and record minutes. Provide support for event logistics, managing contracts and agreements, coordinating publicity materials and activities, and supporting community outreach efforts. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Bachelor's degree in a related field. Minimum of 2 years of experience in coordinating administrative functions in a large academic or administrative office setting. Experience working in higher education. Proficiency in specialized software such as 25Live, Canva and PeopleSoft. Proficient in both English and Spanish. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU. Special Conditions Required to regularly work from 10:30 am to 7:30 pm, Monday through Friday. Ability to occasionally work weekends as needed. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline August 12, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Jul 29 2024 Pacific Daylight Time Applications close: Aug 12 2024 Pacific Daylight Time Closing Date/Time:
California State University, Chico
400 West 1st Street, Chico, CA 95929, USA
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: The Department of Music, Theatre and Dance is a large and complex unit with a large number of faculty, and administrative, technical, and theatre production staff. Under general supervision, incumbent will provide administrative support to the Chair, Administrative Support Coordinator II (ASC II), and staff. Day-to-day work is performed independently under general supervision and includes using various database and software applications to perform clerical and bookkeeping duties, coordinate staff and faculty schedules and department activities, provide reception services and contribute to the efficient operation of the department. Required Education and Experience: This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual Knowledge of graphics programs for creating simple event flyers Experience working in Higher Education environment Time Base: Full-time Pay Plan: 11/12 (June off) Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm. CSU Classification Salary Range: $44,160 - $69,396 per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category; Procurement Card Holder, CAT 02) Note this designation is applicable only if Procurement Card is issued. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Jul 29 2024 Pacific Daylight Time Closing Date/Time:
Jul 09, 2024
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: The Department of Music, Theatre and Dance is a large and complex unit with a large number of faculty, and administrative, technical, and theatre production staff. Under general supervision, incumbent will provide administrative support to the Chair, Administrative Support Coordinator II (ASC II), and staff. Day-to-day work is performed independently under general supervision and includes using various database and software applications to perform clerical and bookkeeping duties, coordinate staff and faculty schedules and department activities, provide reception services and contribute to the efficient operation of the department. Required Education and Experience: This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual Knowledge of graphics programs for creating simple event flyers Experience working in Higher Education environment Time Base: Full-time Pay Plan: 11/12 (June off) Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm. CSU Classification Salary Range: $44,160 - $69,396 per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category; Procurement Card Holder, CAT 02) Note this designation is applicable only if Procurement Card is issued. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Jul 29 2024 Pacific Daylight Time Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Administrative Support Coordinator will provide clerical and administrative support for the joint SDSU/CGU (Claremont Graduate University) Ph.D. Program in Education and the SDSU Math/Science Teacher Initiative (MSTI) and reports to the Director for both programs. Day-to-day responsibilities include such activities as responding to faculty, students, prospective students, and general public inquiries; maintaining budgets and processing expenditures and contracts; maintaining databases, websites, and manuals; scheduling meetings; scheduling and making all arrangements for events, and arranging for travel and reimbursements for both programs. Additionally, for the Ph.D. program, this role will oversee the application process, schedule doctoral classes and monitor enrollments, and in collaboration with CGU staff schedule oral and dissertation defense meetings. This role will communicate extensively with personnel at SDSU and CGU in order to meet the stated mission of the program. Additionally, for the MSTI program, this role will represent the program and collaborate with faculty in the College of Sciences and local school district personnel. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The College of Education prepares skilled personnel for positions in teaching, administration, counseling, and other roles in Pre-K-12 schools, community colleges/postsecondary education, public agencies, and the entrepreneurial sector. We serve urban, suburban, and rural communities richly diverse in culture, language, and ability/disability through partnerships designed to improve the life outcomes of children, youth, adults, and their families. The College has one school, the School of Teacher Education, and six departments - Administration, Rehabilitation, and Postsecondary Education; Child and Family Development; Counseling and School Psychology; Educational Leadership; Policy Studies in Language and Cross-Cultural Education; and Special Education. The College offers a joint Ph.D. program with Claremont Graduate University and an independent Ed.D. There are 85 tenured/tenure-track faculty, more than 120 lecturers, and 36 full-time staff and administrators. We serve over 2,000 full-time equivalent students on the state side. College programs are accredited by national accrediting organizations in teacher education, school psychology, marriage and family therapy, and rehabilitation counseling. The College houses the SDSU Math/Science Teacher Initiative with the goal of increasing the number of mathematics and science teachers credentialed at SDSU. For more information regarding the College of Education, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Experience working with budgets. Experience working at a front desk. Excellent communication skills. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,680 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,680 - $5,783 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on August 5, 2024. To receive full consideration, apply by August 4, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Jul 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 20, 2024
Position Summary The Administrative Support Coordinator will provide clerical and administrative support for the joint SDSU/CGU (Claremont Graduate University) Ph.D. Program in Education and the SDSU Math/Science Teacher Initiative (MSTI) and reports to the Director for both programs. Day-to-day responsibilities include such activities as responding to faculty, students, prospective students, and general public inquiries; maintaining budgets and processing expenditures and contracts; maintaining databases, websites, and manuals; scheduling meetings; scheduling and making all arrangements for events, and arranging for travel and reimbursements for both programs. Additionally, for the Ph.D. program, this role will oversee the application process, schedule doctoral classes and monitor enrollments, and in collaboration with CGU staff schedule oral and dissertation defense meetings. This role will communicate extensively with personnel at SDSU and CGU in order to meet the stated mission of the program. Additionally, for the MSTI program, this role will represent the program and collaborate with faculty in the College of Sciences and local school district personnel. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The College of Education prepares skilled personnel for positions in teaching, administration, counseling, and other roles in Pre-K-12 schools, community colleges/postsecondary education, public agencies, and the entrepreneurial sector. We serve urban, suburban, and rural communities richly diverse in culture, language, and ability/disability through partnerships designed to improve the life outcomes of children, youth, adults, and their families. The College has one school, the School of Teacher Education, and six departments - Administration, Rehabilitation, and Postsecondary Education; Child and Family Development; Counseling and School Psychology; Educational Leadership; Policy Studies in Language and Cross-Cultural Education; and Special Education. The College offers a joint Ph.D. program with Claremont Graduate University and an independent Ed.D. There are 85 tenured/tenure-track faculty, more than 120 lecturers, and 36 full-time staff and administrators. We serve over 2,000 full-time equivalent students on the state side. College programs are accredited by national accrediting organizations in teacher education, school psychology, marriage and family therapy, and rehabilitation counseling. The College houses the SDSU Math/Science Teacher Initiative with the goal of increasing the number of mathematics and science teachers credentialed at SDSU. For more information regarding the College of Education, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Experience working with budgets. Experience working at a front desk. Excellent communication skills. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,680 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,680 - $5,783 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on August 5, 2024. To receive full consideration, apply by August 4, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Jul 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under general direction, this position will collaborate on program compliance and attestations/onboarding documents for the CEP, RN-BSN and MSN. The incumbent will provide coordination to the program including, but not limited to, program admissions, providing support program leadership with data for accreditation, providing BRN reports, maintaining databases for program outcomes, faculty outcomes, student outcomes, student rosters, progression, retention, completion, employment rates, and maintaining NCLEX stats file. Duties / Responsibilities Coordination of the clerical and administrative support functions of the nursing program admissions processes. Clinical Compliance - Maintain all compliance and attestations/onboarding documents for the CEP, RN-BSN and the MSN programs. Duties include, but is not limited to: initial organization of all data and spreadsheet, updating all information for new students after orientation, and annually updating spreadsheets and files for existing students. For faculty, update their spreadsheet and files when they are first hired and continue to update spreadsheet and files every year, thereafter. BRN Public Health Certification Processing - Collect and file student academic and faculty documents in the CEP, RN-BSN and MSN programs as directed by the department chair and/or program directors. Provide administrative support to the CEP, RN-BSN and MSN program directors and department chair. Assist in RN-BSN/MSN admissions and orientation. Regulatory Database - Prepare BRN forms for each student in the graduating class and complete the Program Candidate Roster form and mail entire signature package with a signature confirmation. Outcome Database - Maintain database for RN-BSN/MSN - program outcomes, faculty outcomes, student outcomes, student rosters, progression, retention, completion, employment rates, maintain NCLEX stats file. Student list serve - Maintain listserv, which includes remove graduating classes and adding input new student cohorts. Maintain alumni listservs. Preceptor list - update and maintain preceptor profiles. • Notification - submit acceptance and denial notification to students. Committee Meetings - Attend and take the meeting minutes for the CEP, RN-BSN, and MSN programs. Conduct RN-BSN/MSN Information Sessions. Other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Preferred Qualifications Knowledge of PeopleSoft or similar enterprise-wide application is desirable. Experience in higher education and administrative support preferred. Compensation and Benefits: Anticipated Hiring Range: $3,680 per month Classification Salary Range: $3,680 - $5,783 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: August 19, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Aug 05 2024 Pacific Daylight Time Applications close: Aug 19 2024 Pacific Daylight Time Closing Date/Time:
Aug 06, 2024
Job Summary: Under general direction, this position will collaborate on program compliance and attestations/onboarding documents for the CEP, RN-BSN and MSN. The incumbent will provide coordination to the program including, but not limited to, program admissions, providing support program leadership with data for accreditation, providing BRN reports, maintaining databases for program outcomes, faculty outcomes, student outcomes, student rosters, progression, retention, completion, employment rates, and maintaining NCLEX stats file. Duties / Responsibilities Coordination of the clerical and administrative support functions of the nursing program admissions processes. Clinical Compliance - Maintain all compliance and attestations/onboarding documents for the CEP, RN-BSN and the MSN programs. Duties include, but is not limited to: initial organization of all data and spreadsheet, updating all information for new students after orientation, and annually updating spreadsheets and files for existing students. For faculty, update their spreadsheet and files when they are first hired and continue to update spreadsheet and files every year, thereafter. BRN Public Health Certification Processing - Collect and file student academic and faculty documents in the CEP, RN-BSN and MSN programs as directed by the department chair and/or program directors. Provide administrative support to the CEP, RN-BSN and MSN program directors and department chair. Assist in RN-BSN/MSN admissions and orientation. Regulatory Database - Prepare BRN forms for each student in the graduating class and complete the Program Candidate Roster form and mail entire signature package with a signature confirmation. Outcome Database - Maintain database for RN-BSN/MSN - program outcomes, faculty outcomes, student outcomes, student rosters, progression, retention, completion, employment rates, maintain NCLEX stats file. Student list serve - Maintain listserv, which includes remove graduating classes and adding input new student cohorts. Maintain alumni listservs. Preceptor list - update and maintain preceptor profiles. • Notification - submit acceptance and denial notification to students. Committee Meetings - Attend and take the meeting minutes for the CEP, RN-BSN, and MSN programs. Conduct RN-BSN/MSN Information Sessions. Other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Preferred Qualifications Knowledge of PeopleSoft or similar enterprise-wide application is desirable. Experience in higher education and administrative support preferred. Compensation and Benefits: Anticipated Hiring Range: $3,680 per month Classification Salary Range: $3,680 - $5,783 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: August 19, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Aug 05 2024 Pacific Daylight Time Applications close: Aug 19 2024 Pacific Daylight Time Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Join Our Team as a Human Resources Coordinator! Are you passionate about providing top-notch customer service and administrative support? As a Human Resources Services Coordinator, you’ll be an essential part of our Center for Human Resources team, ensuring smooth operations and exceptional service. Key Responsibilities: Deliver outstanding customer service by assisting with general inquiries and pre-boarding processes. Support front desk operations, both in-person and virtually, to create a welcoming environment. Handle departmental scanning, paycheck distribution, and volunteer processing with precision. Support First Day orientation and help coordinate work assignments for HR’s student employees. If you’re detail-oriented, customer-focused, and ready to make a difference, we want to hear from you! Position Information Full-time (1.0 time-base), benefits eligible, permanent/probationary position. Designated non-exempt under FLSA and eligible for overtime compensation. Standard SDSU work hours: Monday - Friday, 8:00 a.m. to 4:30 p.m. (may vary based on operational needs). The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Center for Human Resources celebrates diverse backgrounds and perspectives. We strive to recruit and retain highly-skilled and compassionate leaders. By prioritizing listening and learning, engaging in critical conversations, and thoughtfully considering the needs of our diverse community, we are creating a culture of belonging. We aim to offer opportunities for advancement and foster an inclusive environment so that all are valued and empowered to thrive. The Center for Human Resources provides exemplary and customer-focused human resources services in support of the University and enhancing the campus environment to support faculty and staff. The Center for Human Resources is comprised of five service areas: Benefits Services, Human Resources Services, Employment Services, Labor and Employee Relations, and Payroll Services, all of which are supported by the Director's Office and Human Resources Information Systems. Major departmental programs and activities include classification and compensation, recruitment and talent acquisition, training and professional development for staff and management, benefits administration (including leave management and workers compensation), payroll administration, workforce administration, labor and employee relations, and reporting and analytics for all employees. For more information regarding the Center for Human Resources, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to provide a high level of service and professionalism to all customers. Ability to establish cooperative working relationships and work effectively within a diverse, multi- cultural environment and to be sensitive to other's needs. Strong communication skills and active listening skills. Strong organizational skills and ability to work with frequent interruptions. Customer service experience. Previous front counter support experience in an office environment. Knowledge of Microsoft Office, and Google G Suite. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,864 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,864 - $6,072 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Apply by September 9, 2024, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Aug 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 27, 2024
Join Our Team as a Human Resources Coordinator! Are you passionate about providing top-notch customer service and administrative support? As a Human Resources Services Coordinator, you’ll be an essential part of our Center for Human Resources team, ensuring smooth operations and exceptional service. Key Responsibilities: Deliver outstanding customer service by assisting with general inquiries and pre-boarding processes. Support front desk operations, both in-person and virtually, to create a welcoming environment. Handle departmental scanning, paycheck distribution, and volunteer processing with precision. Support First Day orientation and help coordinate work assignments for HR’s student employees. If you’re detail-oriented, customer-focused, and ready to make a difference, we want to hear from you! Position Information Full-time (1.0 time-base), benefits eligible, permanent/probationary position. Designated non-exempt under FLSA and eligible for overtime compensation. Standard SDSU work hours: Monday - Friday, 8:00 a.m. to 4:30 p.m. (may vary based on operational needs). The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Center for Human Resources celebrates diverse backgrounds and perspectives. We strive to recruit and retain highly-skilled and compassionate leaders. By prioritizing listening and learning, engaging in critical conversations, and thoughtfully considering the needs of our diverse community, we are creating a culture of belonging. We aim to offer opportunities for advancement and foster an inclusive environment so that all are valued and empowered to thrive. The Center for Human Resources provides exemplary and customer-focused human resources services in support of the University and enhancing the campus environment to support faculty and staff. The Center for Human Resources is comprised of five service areas: Benefits Services, Human Resources Services, Employment Services, Labor and Employee Relations, and Payroll Services, all of which are supported by the Director's Office and Human Resources Information Systems. Major departmental programs and activities include classification and compensation, recruitment and talent acquisition, training and professional development for staff and management, benefits administration (including leave management and workers compensation), payroll administration, workforce administration, labor and employee relations, and reporting and analytics for all employees. For more information regarding the Center for Human Resources, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to provide a high level of service and professionalism to all customers. Ability to establish cooperative working relationships and work effectively within a diverse, multi- cultural environment and to be sensitive to other's needs. Strong communication skills and active listening skills. Strong organizational skills and ability to work with frequent interruptions. Customer service experience. Previous front counter support experience in an office environment. Knowledge of Microsoft Office, and Google G Suite. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,864 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,864 - $6,072 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Apply by September 9, 2024, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Aug 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Registration Services Coordinator is under the general direction of the Associate Registrar of Campus Support and Assistant Registrar of Campus Support. The coordinator will provide administrative support to the Office of the Registrar and the Campus Support unit. The Campus Support unit provides enrollment services to various constituents in the areas of academic advising, alumni, disabled student services, extended studies offerings and procedures, fee payment issues, financial aid, remediation, residency determination, student health services, international students, testing requirements and scores, as well as the functions most germane to a Registrar’s Office: registration, grades, transcripts, and probation/disqualification. The unit is charged with providing customer service and assistance in person, by mail, e-mail, telephone and other technologies to all members of the campus community and the general public. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary The primary function of the Office of the Registrar is to represent enrollment management programs and provide enrollment services to various constituents across the university in regard to the student academic record, academic class scheduling, and student advising tools. The Office of the Registrar provides service to the students through determination of eligibility for admission to the University, evaluation of academic records to determine the status of completion of degree requirements, assistance with course registration, and advising on the academic record in relation to transfer credit or CSU/SDSU policy. For more information regarding the Office of Registrar, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Understanding of the 1974 Family Educational Rights to Privacy Act (FERPA) in terms of releasing information on students. Knowledge of CSU residency rules and regulations. Knowledge of USCIS immigration classifications and immigrant visas. Experience in a university setting working with diverse student populations. Experience working in an enrollment services division or Registrar’s office is preferred. At least 2 years of clerical, and administrative support experience in customer service is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,680 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,680 - $5,783 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 8, 2024. To receive full consideration, apply by July 7, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Jun 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 21, 2024
Position Summary The Registration Services Coordinator is under the general direction of the Associate Registrar of Campus Support and Assistant Registrar of Campus Support. The coordinator will provide administrative support to the Office of the Registrar and the Campus Support unit. The Campus Support unit provides enrollment services to various constituents in the areas of academic advising, alumni, disabled student services, extended studies offerings and procedures, fee payment issues, financial aid, remediation, residency determination, student health services, international students, testing requirements and scores, as well as the functions most germane to a Registrar’s Office: registration, grades, transcripts, and probation/disqualification. The unit is charged with providing customer service and assistance in person, by mail, e-mail, telephone and other technologies to all members of the campus community and the general public. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary The primary function of the Office of the Registrar is to represent enrollment management programs and provide enrollment services to various constituents across the university in regard to the student academic record, academic class scheduling, and student advising tools. The Office of the Registrar provides service to the students through determination of eligibility for admission to the University, evaluation of academic records to determine the status of completion of degree requirements, assistance with course registration, and advising on the academic record in relation to transfer credit or CSU/SDSU policy. For more information regarding the Office of Registrar, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Understanding of the 1974 Family Educational Rights to Privacy Act (FERPA) in terms of releasing information on students. Knowledge of CSU residency rules and regulations. Knowledge of USCIS immigration classifications and immigrant visas. Experience in a university setting working with diverse student populations. Experience working in an enrollment services division or Registrar’s office is preferred. At least 2 years of clerical, and administrative support experience in customer service is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,680 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,680 - $5,783 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 8, 2024. To receive full consideration, apply by July 7, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Jun 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The San Diego State University Athletic Media Relations Office has the primary responsibility for publicity of the Athletic Department’s varsity sports programs. It serves as a liaison between the Athletic Department and the media. In line with those duties, the office publishes weekly press releases, coordinates press conferences for major announcements, maintains historical records and data, maintains up-to-date photo files, maintains current team statistics, oversees department’s online Web site, publishes the department’s printed materials, handles staging as it relates to media needs for home athletic events, arranges interviews for athletes and department personnel with local and national media representatives, seeks to procure publicity for athletic teams, coaches, staff, and student-athletes, and prepares information contained in game-day programs. This position will provide clerical and administrative support for the Athletics Media Relations office to include, but not limited to, acting as office receptionist, filing, drafting, and typing memos and other correspondence, monitoring budgets, arranging travel, and preparing reports. The Media Relations Support Coordinator will also be responsible for tracking publicity, coordinating photo shoots, administering parking permits for media, coordinating media credentials for football and men’s basketball, and coordinating the administration of NCAA and conference championships. In addition, will independently coordinate student interns and game day employees (e.g., statcrew and table crew) for home events. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2025 with the possibility of reappointment. This position is designated as non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 550 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club/Development, Administration, Athletic Medicine, Business Office, Compliance, External Corporate Sales, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. For more information regarding the Athletics Department click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly lean new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience working in a collegiate athletics media relations office, professional sports media relations office and/or working with media outlets. Experience with Microsoft Word and Excel. Proficiency with Photoshop, QuarkXpress and InDesign. Budget and record keeping experience. Licenses/Certifications Required Valid California Driver's License or the ability to obtain one within 10 days of hire. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,680 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,680 - $5,783 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 18, 2024. To receive full consideration, apply by June 17, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Jun 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Position Summary The San Diego State University Athletic Media Relations Office has the primary responsibility for publicity of the Athletic Department’s varsity sports programs. It serves as a liaison between the Athletic Department and the media. In line with those duties, the office publishes weekly press releases, coordinates press conferences for major announcements, maintains historical records and data, maintains up-to-date photo files, maintains current team statistics, oversees department’s online Web site, publishes the department’s printed materials, handles staging as it relates to media needs for home athletic events, arranges interviews for athletes and department personnel with local and national media representatives, seeks to procure publicity for athletic teams, coaches, staff, and student-athletes, and prepares information contained in game-day programs. This position will provide clerical and administrative support for the Athletics Media Relations office to include, but not limited to, acting as office receptionist, filing, drafting, and typing memos and other correspondence, monitoring budgets, arranging travel, and preparing reports. The Media Relations Support Coordinator will also be responsible for tracking publicity, coordinating photo shoots, administering parking permits for media, coordinating media credentials for football and men’s basketball, and coordinating the administration of NCAA and conference championships. In addition, will independently coordinate student interns and game day employees (e.g., statcrew and table crew) for home events. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2025 with the possibility of reappointment. This position is designated as non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 550 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club/Development, Administration, Athletic Medicine, Business Office, Compliance, External Corporate Sales, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. For more information regarding the Athletics Department click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly lean new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience working in a collegiate athletics media relations office, professional sports media relations office and/or working with media outlets. Experience with Microsoft Word and Excel. Proficiency with Photoshop, QuarkXpress and InDesign. Budget and record keeping experience. Licenses/Certifications Required Valid California Driver's License or the ability to obtain one within 10 days of hire. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,680 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,680 - $5,783 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 18, 2024. To receive full consideration, apply by June 17, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Jun 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, Chico
400 West 1st Street, Chico, CA 95929, USA
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: Incumbent works independently under general direction of the Executive Director to provide administrative support and coordination of clerical and administrative support functions in the University Housing department. Duties include large scale complex projects with broad visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation and evaluation. May also provide lead work direction training and guidance to others. Required Education and Experience: This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual Experience in a high volume customer service environment Supervisory experience Time Base: Full-time- 1.0 Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer - Mon-Thurs 7:00-5:30. CSU Classification Salary Range: $44,160 - $69,396 per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. This position as set forth in CSU Executive Order 1083, revised July 21, 2017 is not designated as a required mandated reporter under the California Child Abuse and Neglect Reporting Act. The duties of this position will include participation in a decision that may have material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Not this designation is applicable only if Procurement Card is issued. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Advertised: Jul 30 2024 Pacific Daylight Time Applications close: Aug 13 2024 Pacific Daylight Time Closing Date/Time:
Jul 31, 2024
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: Incumbent works independently under general direction of the Executive Director to provide administrative support and coordination of clerical and administrative support functions in the University Housing department. Duties include large scale complex projects with broad visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation and evaluation. May also provide lead work direction training and guidance to others. Required Education and Experience: This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual Experience in a high volume customer service environment Supervisory experience Time Base: Full-time- 1.0 Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer - Mon-Thurs 7:00-5:30. CSU Classification Salary Range: $44,160 - $69,396 per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. This position as set forth in CSU Executive Order 1083, revised July 21, 2017 is not designated as a required mandated reporter under the California Child Abuse and Neglect Reporting Act. The duties of this position will include participation in a decision that may have material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Not this designation is applicable only if Procurement Card is issued. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Advertised: Jul 30 2024 Pacific Daylight Time Applications close: Aug 13 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - CSUEU (Unit 7) Job Classification : Administrative Support Coordinator I Anticipated Hiring Range : $3,680 - $4,157 per month Work Hours : Monday - Friday, 8am - 5pm, unless notified otherwise THE DEPARTMENT MEP-WiSE: Center for Gender, Diversity, and Student Excellence, located in the College of Engineering, is a STEM student success center designed to increase the number and diversity of students from historically underrepresented minority, first-generation, low-income backgrounds, including women, who pursue STEM degree programs. With emphasis on reducing the achievement gap for minority students, MEP-WiSE offers a comprehensive retention and graduation success program-including summer bridge, mandatory tutoring, supplemental instruction, peer mentoring, and internships-focusing on improving student academic performance. The mission of the Cal Poly Pomona College of Engineering is to produce well-qualified engineering graduates who are ready for immediate and productive entry into the workforce or for graduate studies. The college provides practice-oriented education based on sound engineering principles and applications, while emphasizing teamwork, communication and creative skills needed to be leaders in a global society. The College of Engineering provides opportunities to more than 5,600 undergraduate and graduate students in seven engineering departments, offering eleven programs leading to Bachelor of Science degrees in Aerospace, Chemical, Civil, Computer, Electrical, Industrial, Manufacturing, Mechanical, Engineering Technology, Construction Engineering Technology, and Electronics and Computer Engineering Technology. In addition, graduate programs are offered for Master of Science degrees in Engineering (with emphasis in Aerospace Engineering or Materials Engineering), Civil Engineering, Electrical Engineering, Engineering Management, Mechanical Engineering, and Systems Engineering. The undergraduate curricula are accredited by the Engineering Accreditation Commission or the Technology Accreditation Commission of ABET, Inc. (Accreditation Board for Engineering and Technology). DUTIES AND RESPONSIBILITIES General Administration Provides administrative support to the MEP-WiSE Director for all program support activities; helps enforce program requirements designed to improve student success; serves as a resource for student employees and student ambassadors. Provides front-desk support, greets visitors/patrons, re-directs information requests as appropriate. Processes incoming/outgoing mail. Provides administrative support for the MEP-WiSE Director in scheduling meetings, drafting correspondences, other tasks as needed. Access PeopleSoft, CPP Connect, Tableau, social media to support operating procedures in compliance with established protocols and deadlines. Distributes meeting agendas, taking meeting minutes. Interacts with staff, faculty, administrators, students via MS Teams, email, phone, in-person. Business Administration Works closely with Budget Analyst to prepare and collect budget and expense information. Maintains record of financial transactions. Prepares monthly P-Card expense reports. Handles student hiring and payroll (State). Maintains accurate work attendance logs. Disburses student paychecks; reconciles inconsistences with Payroll. Prepares BroncoBucks. Serves as liaison to vendors. Completes travel authorization and expense reports. Submits catering requests, facility requests, charge-back forms. Student Support Handles large-volume student traffic (in-person, phone, email, social media accounts). Completes student information requests and explains program policies/requirements related to all aspects of MEP-WiSE. Routinely disseminates program information to prospective, incoming, continuing students. Queries student information systems to trouble-shoot academic issues; retrieves student academic data (including course grades, transcripts, class schedules); refers student issues to Academic Retention Coordinator, Senior Coordinator, Advisors, Department admin staff, and faculty. Event Support and External Relations Provides administrative support for large-scale and community events related to student outreach, recruitment, retention, and recognition (academic year/summer). Provides support to cultural affinity student organizations: AISES (American Indian Science & Engineering Society), NSBE (National Society of Black Engineers), SHPE (Society for Hispanic Professional Engineers, SWE (Society of Women Engineers). Provides support to industry representatives, external agencies, professional societies, advisory board. Schedules meetings, submits catering request, arranges guest parking. QUALIFICATIONS High School diploma or its equivalent. Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation and spelling. Thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Working knowledge of budget policies and procedures. Ability to: Apply a variety of policies and procedures where specific guidelines may not exist. Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Draft and compose correspondence and standard reports. Handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. Preferred Qualifications Previous experience using MS Office Suite (including Word, Excel, PowerPoint); creating flyers. Experience in administrative aspects of work, including knowledge of applicable university policies/procedures. Strong grasp of English grammar, punctuation, spelling. Working knowledge of budgeUpolicies, procedures. Skilled in the use of desktop computing in an office environment. (Microsoft Word and Excel). Experience using MS Teams. Experience using FaceBook and lnstagram. Experience in financial budget systems (e.g., commercial card expense reporting), collaboration platforms (e.g., MS Teams), and catering request system. Ability to: Work independently and handle multiple work priorities. Ability to compose draft correspondences. Handle broad range of interpersonal contacts, including those sensitive in nature. Use discretion when handling confidential Level 1 student data and salary information. Experience with student information system/records (e.g., PeopleSoft). Experience with room/event scheduling system (25 Live). Perform basic math (i.e., calculate ratios/percentages, track financial data, make simple projections). Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the California State University Employees Union (CSUEU) bargaining unit 7. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $3,680 and maximum $5,783 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Jul 01 2024 Pacific Daylight Time Applications close: Jul 15 2024 Pacific Daylight Time Closing Date/Time:
Jul 02, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - CSUEU (Unit 7) Job Classification : Administrative Support Coordinator I Anticipated Hiring Range : $3,680 - $4,157 per month Work Hours : Monday - Friday, 8am - 5pm, unless notified otherwise THE DEPARTMENT MEP-WiSE: Center for Gender, Diversity, and Student Excellence, located in the College of Engineering, is a STEM student success center designed to increase the number and diversity of students from historically underrepresented minority, first-generation, low-income backgrounds, including women, who pursue STEM degree programs. With emphasis on reducing the achievement gap for minority students, MEP-WiSE offers a comprehensive retention and graduation success program-including summer bridge, mandatory tutoring, supplemental instruction, peer mentoring, and internships-focusing on improving student academic performance. The mission of the Cal Poly Pomona College of Engineering is to produce well-qualified engineering graduates who are ready for immediate and productive entry into the workforce or for graduate studies. The college provides practice-oriented education based on sound engineering principles and applications, while emphasizing teamwork, communication and creative skills needed to be leaders in a global society. The College of Engineering provides opportunities to more than 5,600 undergraduate and graduate students in seven engineering departments, offering eleven programs leading to Bachelor of Science degrees in Aerospace, Chemical, Civil, Computer, Electrical, Industrial, Manufacturing, Mechanical, Engineering Technology, Construction Engineering Technology, and Electronics and Computer Engineering Technology. In addition, graduate programs are offered for Master of Science degrees in Engineering (with emphasis in Aerospace Engineering or Materials Engineering), Civil Engineering, Electrical Engineering, Engineering Management, Mechanical Engineering, and Systems Engineering. The undergraduate curricula are accredited by the Engineering Accreditation Commission or the Technology Accreditation Commission of ABET, Inc. (Accreditation Board for Engineering and Technology). DUTIES AND RESPONSIBILITIES General Administration Provides administrative support to the MEP-WiSE Director for all program support activities; helps enforce program requirements designed to improve student success; serves as a resource for student employees and student ambassadors. Provides front-desk support, greets visitors/patrons, re-directs information requests as appropriate. Processes incoming/outgoing mail. Provides administrative support for the MEP-WiSE Director in scheduling meetings, drafting correspondences, other tasks as needed. Access PeopleSoft, CPP Connect, Tableau, social media to support operating procedures in compliance with established protocols and deadlines. Distributes meeting agendas, taking meeting minutes. Interacts with staff, faculty, administrators, students via MS Teams, email, phone, in-person. Business Administration Works closely with Budget Analyst to prepare and collect budget and expense information. Maintains record of financial transactions. Prepares monthly P-Card expense reports. Handles student hiring and payroll (State). Maintains accurate work attendance logs. Disburses student paychecks; reconciles inconsistences with Payroll. Prepares BroncoBucks. Serves as liaison to vendors. Completes travel authorization and expense reports. Submits catering requests, facility requests, charge-back forms. Student Support Handles large-volume student traffic (in-person, phone, email, social media accounts). Completes student information requests and explains program policies/requirements related to all aspects of MEP-WiSE. Routinely disseminates program information to prospective, incoming, continuing students. Queries student information systems to trouble-shoot academic issues; retrieves student academic data (including course grades, transcripts, class schedules); refers student issues to Academic Retention Coordinator, Senior Coordinator, Advisors, Department admin staff, and faculty. Event Support and External Relations Provides administrative support for large-scale and community events related to student outreach, recruitment, retention, and recognition (academic year/summer). Provides support to cultural affinity student organizations: AISES (American Indian Science & Engineering Society), NSBE (National Society of Black Engineers), SHPE (Society for Hispanic Professional Engineers, SWE (Society of Women Engineers). Provides support to industry representatives, external agencies, professional societies, advisory board. Schedules meetings, submits catering request, arranges guest parking. QUALIFICATIONS High School diploma or its equivalent. Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation and spelling. Thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Working knowledge of budget policies and procedures. Ability to: Apply a variety of policies and procedures where specific guidelines may not exist. Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Draft and compose correspondence and standard reports. Handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. Preferred Qualifications Previous experience using MS Office Suite (including Word, Excel, PowerPoint); creating flyers. Experience in administrative aspects of work, including knowledge of applicable university policies/procedures. Strong grasp of English grammar, punctuation, spelling. Working knowledge of budgeUpolicies, procedures. Skilled in the use of desktop computing in an office environment. (Microsoft Word and Excel). Experience using MS Teams. Experience using FaceBook and lnstagram. Experience in financial budget systems (e.g., commercial card expense reporting), collaboration platforms (e.g., MS Teams), and catering request system. Ability to: Work independently and handle multiple work priorities. Ability to compose draft correspondences. Handle broad range of interpersonal contacts, including those sensitive in nature. Use discretion when handling confidential Level 1 student data and salary information. Experience with student information system/records (e.g., PeopleSoft). Experience with room/event scheduling system (25 Live). Perform basic math (i.e., calculate ratios/percentages, track financial data, make simple projections). Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the California State University Employees Union (CSUEU) bargaining unit 7. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $3,680 and maximum $5,783 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Jul 01 2024 Pacific Daylight Time Applications close: Jul 15 2024 Pacific Daylight Time Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State Employees of California (CSUEU) - Unit 7 Job Classification : Administrative Support Coordinator I Anticipated Hiring Range : $3,680 - $4,899 per month Work Hours : Monday - Friday 8:00 am - 5:00 pm, unless notified otherwise THE DEPARTMENT The Dean's Office in the College of Letters, Arts, and Social Sciences is the administrative unit responsible for 12 academic departments, over 140 tenured and tenure track faculty, over 40 serialized staff, and more than 280 temporary faculty. The college generates the largest number of FTEs each term and has the largest budget among the 8 academic colleges. C.L.A.S.S. provides introductory and advanced course work in more than 20 degree and certificate programs, and provides courses that substantially make up the General Education curriculum required of all students. The Student Success Center is dedicated to the academic and professional success of undergraduates throughout CLASS through holistic academic advising and cross-divisional collaboration. Its staff implement University and college policies and procedures, have a thorough knowledge of major and GE requirements, troubleshoot student questions and concerns, and collaborate between university and department advisors and staff. The center provides general academic advising and additional student support programs and opportunities (e.g. new-student orientation, student success ambassadors), and supports the greater campus community with the development and implementation of student success initiatives, retention and graduation initiatives, etc. DUTIES AND RESPONSIBILITIES Supports the daily operations of the Student Success Center and is the first point of contact for visiting students, faculty, and staff. Schedules student appointments and facilitates the center's drop-in hours. Maintains contact with college faculty and staff regarding the operations of the Student Success Center. Interprets and implements university and college policies and procedures. Accurately answers questions regarding university and college policies and procedures Creates or determines effective office policy and procedure where there may not be any. Responds professionally to personnel, mail, email, and telephone inquiries. Collects, prepares, and distributes physical and digital correspondence. Facilitates events hosted by the center. Maintains the center's student-use space. Assists with the overseeing of the center's student employees. Provides administrative support for various student success services (e.g. outreach, first- year experience, new-student orientation, advising, graduation and retention initiatives). Prepares and processes materials and maintains a database for these materials (e.g. academic forms, petitions, student data). Assists with activities of various organizations and offices throughout campus. Provides administrative support for the associate dean - maintains the associate dean’s appointment calendar. Schedules meetings and appointments. Makes travel arrangements, including travel authorizations, transportation, lodging, conference registrations, and travel reimbursement requests. Provides administrative support to specific college committees (Student Success, Curriculum, and Learning, Teaching, and Assessment). Schedules and confirms meeting rooms and accommodations. Independently retrieves and researches information necessary to support the agenda for meetings. Arranges meeting materials. Assists with compiling administrative reports. Reviews materials for formatting and clarity. Other clerical and administrative duties as assigned by management. Promote the digital presence of the center through the creation of social media content, digital signage, and maintaining accurate and up-to-date information on the center’s website. Promote the physical presence of the center through the creation of flyers, orientation materials, and resource guides, and maintaining the center's bulletin boards. QUALIFICATIONS High school diploma or equivalent. Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems. Working knowledge of university policies and procedures. Ability to: Independently handle multiple work unit priorities and projects. Apply a variety of policies and procedures where specific guidelines may not exist. Ability to draft and compose correspondence and standard reports. Effectively handle a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. Use broader range of technology, systems, and software packages. PREFERRED EXPERIENCE A Bachelor's degree, familiarity with the College of Letters, Arts, and Social Sciences, Cal Poly Pomona, the CSU system, and experience in working in higher education (specifically, with students regarding academic advising and advising resources). Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit 7, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,680 and maximum $5,783 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Aug 01 2024 Pacific Daylight Time Closing Date/Time:
Jul 19, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State Employees of California (CSUEU) - Unit 7 Job Classification : Administrative Support Coordinator I Anticipated Hiring Range : $3,680 - $4,899 per month Work Hours : Monday - Friday 8:00 am - 5:00 pm, unless notified otherwise THE DEPARTMENT The Dean's Office in the College of Letters, Arts, and Social Sciences is the administrative unit responsible for 12 academic departments, over 140 tenured and tenure track faculty, over 40 serialized staff, and more than 280 temporary faculty. The college generates the largest number of FTEs each term and has the largest budget among the 8 academic colleges. C.L.A.S.S. provides introductory and advanced course work in more than 20 degree and certificate programs, and provides courses that substantially make up the General Education curriculum required of all students. The Student Success Center is dedicated to the academic and professional success of undergraduates throughout CLASS through holistic academic advising and cross-divisional collaboration. Its staff implement University and college policies and procedures, have a thorough knowledge of major and GE requirements, troubleshoot student questions and concerns, and collaborate between university and department advisors and staff. The center provides general academic advising and additional student support programs and opportunities (e.g. new-student orientation, student success ambassadors), and supports the greater campus community with the development and implementation of student success initiatives, retention and graduation initiatives, etc. DUTIES AND RESPONSIBILITIES Supports the daily operations of the Student Success Center and is the first point of contact for visiting students, faculty, and staff. Schedules student appointments and facilitates the center's drop-in hours. Maintains contact with college faculty and staff regarding the operations of the Student Success Center. Interprets and implements university and college policies and procedures. Accurately answers questions regarding university and college policies and procedures Creates or determines effective office policy and procedure where there may not be any. Responds professionally to personnel, mail, email, and telephone inquiries. Collects, prepares, and distributes physical and digital correspondence. Facilitates events hosted by the center. Maintains the center's student-use space. Assists with the overseeing of the center's student employees. Provides administrative support for various student success services (e.g. outreach, first- year experience, new-student orientation, advising, graduation and retention initiatives). Prepares and processes materials and maintains a database for these materials (e.g. academic forms, petitions, student data). Assists with activities of various organizations and offices throughout campus. Provides administrative support for the associate dean - maintains the associate dean’s appointment calendar. Schedules meetings and appointments. Makes travel arrangements, including travel authorizations, transportation, lodging, conference registrations, and travel reimbursement requests. Provides administrative support to specific college committees (Student Success, Curriculum, and Learning, Teaching, and Assessment). Schedules and confirms meeting rooms and accommodations. Independently retrieves and researches information necessary to support the agenda for meetings. Arranges meeting materials. Assists with compiling administrative reports. Reviews materials for formatting and clarity. Other clerical and administrative duties as assigned by management. Promote the digital presence of the center through the creation of social media content, digital signage, and maintaining accurate and up-to-date information on the center’s website. Promote the physical presence of the center through the creation of flyers, orientation materials, and resource guides, and maintaining the center's bulletin boards. QUALIFICATIONS High school diploma or equivalent. Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems. Working knowledge of university policies and procedures. Ability to: Independently handle multiple work unit priorities and projects. Apply a variety of policies and procedures where specific guidelines may not exist. Ability to draft and compose correspondence and standard reports. Effectively handle a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. Use broader range of technology, systems, and software packages. PREFERRED EXPERIENCE A Bachelor's degree, familiarity with the College of Letters, Arts, and Social Sciences, Cal Poly Pomona, the CSU system, and experience in working in higher education (specifically, with students regarding academic advising and advising resources). Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit 7, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,680 and maximum $5,783 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Aug 01 2024 Pacific Daylight Time Closing Date/Time: