Budget Associate

Overview

The budget associate supports the Capital Budget Team directly, completes budget analysis, budget transfers, maintains budget information in eBuilder (project management system). Runs reports and reviews for accuracy. Assists with documenting processes and providing training to other departments. Provides administrative support to all Management and Budget staff which may include scheduling meetings and interviews, preparing meeting materials, answering and directing phone calls and setting up for meetings. This position will serve as department agenda coordinator for City Council or Board/Committee agenda items. Responsible for managing department purchase orders, placing and receiving orders, monitoring inventory, and will be the department purchase card (P-Card) holder. Responsible for processing travel, mileage and expense reimbursements. Also responsible for document retention and destruction. This position will also coordinate all maintenance requests with facilities, vending and copier vendors.

Responsibilities

• Process budget transfers for capital improvement projects

• W ork with departments to analyze and validate requests and provide confirmation when completed

• Review project financials to confirm accuracy of budget and reporting

• Ensure project information in e-Builder matches INFOR and our system of record

• Ensure any changes to projects within INFOR are mirrored in e-Builder so project manager can see the most accurate and up-to-date information

• Assist with the preparation and distribution of the capital and operating budget books

• Consolidate files, edit documents, track changes and deliver books

• Work with IT and Communications to ensure website is current and files are uploaded as updates become available (includes all budget development documents and presentations)

• Department document retention specialist

• Work with City Secretary's Office to ensure document destruction is done following proper procedures

• Create and implement document destruction deadlines for document staff

• Train document staff on proper retention periods for various types of documents

• Create and manage department purchase orders, monitor inventory and order supplies when needed

• Serve as department purchase card (P-Card) holder for purchases, travel, mileage and expense reimbursement

• Coordinate and follow up on all maintenance requests until they are satisfactorily completed

• Maintains copier and workstation near copier

• Organize and clean supply closet/cabinet, kitchen refrigerator and cabinets and any other common areas utilized by the department

• Serve as department agenda coordinator for any items sponsored by the department for City Council, Boards, and committees in our agenda tracking system

Position Type and Typical Hours of Work

• Exempt - Full-Time

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• Bachelor's degree

• Six (6) months to One (1) year of related experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview.

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: February 18, 2026

• 

• City of Corpus Christi

• 3618263332

Show more