Human Resources Assistant

Applications are accepted exclusively through the City of Ventura Career Site:
www.cityofventura.ca.gov/jobs . Submissions through other websites or methods will not be accepted.

This is a temporary “limited-term, extra help" at-will position. Limited-term positions work for periods no more than 18 months, subject to budget availability and agency needs.

Pay:

• $25.97-$31.56 Hourly DOQ

About the Opportunity

Under general supervision, provides administrative and clerical support for the City’s Training and Development program. This includes coordinating employee training activities, supporting learning initiatives, and assisting with training logistics, communications, materials, and recordkeeping. The position also supports other Human Resources and Risk Management functions by assisting with a variety of program-related tasks and office operations. This position works 35-40 hours per week.

Duties may include but are not limited to the following:

• Provides administrative and logistical support for Citywide training programs, including scheduling sessions, coordinating facilities, preparing training rooms, and ensuring audio-visual readiness.
• Prepares, proofreads, and distributes training materials, course announcements, calendars, registration instructions, evaluations, and other related communications.
• Coordinates with internal and external trainers and supports on-site and virtual sessions, including attendance tracking, material distribution, technical assistance, and post-training follow-up.
• Maintains employee training records and tracks attendance, completion, and mandatory training requirements in City systems.
• Assists with compiling training data, evaluation results, and basic metrics for review, as well as supporting employee onboarding, engagement, and professional development initiatives.
• Assists with ordering supplies, processing purchase requests, and coordinating materials related to training and development activities.
• Provides clerical and administrative support to other Human Resources programs, including Risk Management, wellness, safety, and employee engagement initiatives, as well as maintaining confidential HR records and data.
• Assists HR staff with special projects and general administrative tasks as needed.
• Performs other related duties as assigned.

The Ideal Candidate - Preferred Qualifications

The ideal candidate will:

• Experience coordinating trainings, projects, or events, including scheduling, logistics, and follow-through.
• Ability to create clear, engaging written materials and communications; a background in marketing or communications is desirable.
• Strong interpersonal and communication skills, with the ability to interact professionally with employees, the public, and external partners.
• Comfortable using office technology and systems, including databases, learning or HR systems, and basic audio-visual equipment; experience with Workday or similar systems is preferred.

Minimum Qualifications - Required

A combination of education, training and experience equivalent to completion of high school, keyboarding skills sufficient to perform the duties of the job and three years of increasingly responsible clerical or secretarial experience are required. Prior experience in Human Resources or Risk Management is preferred.

How to Apply & Selection Process

Submit your online City job application and supplemental questionnaire by the filing deadline. Resumes may be attached but will not replace a completed application or supplemental questionnaire. All communication regarding your application will be via email, so please check your inbox regularly and ensure your contact information is current.

Application Deadline: Applications and supplemental questions will be accepted on a continuous basis.Applications are reviewed weekly, and candidates are encouraged to apply for immediate consideration. Open until filled.

Selection Process: As part of the selection process, candidates invited to interview will be required to complete a practical assessment. This assessment is designed to evaluate job-related skills and may combine multiple components, including the ability to assist with coordinating a training event, accurately enter information, and demonstrate attention to detail.

This position is designated as "confidential" under the City's Employer-Employee Relations Resolution. Learn more about the Human Resources Assistant on the job description here .

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

Additional Information

To learn more about the City’s hiring process, visit the City of Ventura Hiring Process page .

Questions? Contact the Recruitment Team:
recruitment@cityofventura.ca.gov

(805) 654-7802

In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!

• 

• City of Ventura

• 805-654-7853

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