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Job Description
Grade 17 - Starting hourly rate: $23.40. Rate of pay depends on qualifications.
Job Description
JOB SUMMARY
The Contract Coordinator is responsible for the contract administration aspects of all the organization's contracts that include professional services, construction, construction contract payments change orders and purchasing contracts. Communicates with contractors, consultants, other SAWS departments, and governmental agencies, to provide the needed information and documentation to comply with the contract requirements such as certified payroll, insurance compliance and payment recommendations in compliance with the construction and purchasing contract terms. Reviews and processes complex and specialized construction contract invoices and resolves related issues.
ESSENTIAL FUNCTIONS
ALL SPECIALTIES- Ensures that all contracts (professional services, construction and purchasing) are in compliance with the insurance requirements in the EBIX system, as stated in the contract and communicates with contractor/consultant on non-compliance issues.
- Prepares contract amendment or change order documents for requested changes to professional services contracts and purchasing contracts and ensures that Board approved amendments or change orders are compliant with the Texas Ethics Commission filing requirements of the Certificate of Interested Parties (Form 1295).
- Establishes service agreements after contract execution in the Infor Financial Accounting System for non-CPMS contracts, uploads related documents in Infor, and makes the necessary modifications in Infor when there are amendments or requirements per the Board Resolution to add additional funds.
- Performs other duties as assigned.
- Coordinates and leads pre-construction meetings with outside contractors, outside utilities, and other SAWS departments. During this pre-construction meeting, the Notice to Proceed is delivered to the construction contractor, the wage reporting requirements (Davis Bacon or Texas Prevailing Wages), and insurance compliance issues are reviewed with the contractor.
- For Texas Water Development Board contracts, ensures that construction contractors are in compliance with the Davis Bacon Certified Payroll reporting requirements. For Texas Water Development Board contracts, conducts the required construction site visits and interviews of contractor personnel quarterly; communicates with construction contractors on deficiencies; and monitoring restitution of underpayment to contractor personnel.
- Ensures monthly construction contractor's payment applications/invoices within CPMS are processed in an expeditious manner and in compliance with departmental policies, procedures, and contract requirements.
- Ensures monthly construction contractor's payment applications/invoices within COSA Primelink Portal system and from Bexar County, Texas Department of Transportation, the San Antonio River Authority and other agencies are processed in an expeditious manner and in compliance with departmental policies, procedures, and contract requirements.
- Coordinates the construction contract close out process to ensure that all necessary documentation has been received from SAWS Engineering & Construction staff and the construction contractor; communicates with outside & internal Engineers of the project, Surety Companies, construction contractors and internal fiscal staff.
- Works under general supervision when performing payment application reviews and independently when performing compliance procedures for Insurance Certificate and Certified Payroll Reviews.
- Associate's Degree in Accounting, Business Administration or related field from an institution accredited by a recognized accrediting agency.
- Four years' experience validating construction project related documentation, vendor account payments or contract administration practices.
- Valid Class "C" Texas Driver's license.
- Proficient in the use of word processing, spreadsheet, presentation, database, and accounting software.
- Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.
- Bilingual in English/Spanish.
- Experience conducting contractor compliance activities.
- Knowledge and understanding of insurance Accord certificates.
- Experience utilizing software applications to monitoring Certified Payrolls.
- Able to use financial software.
- Frequently contacts and collaborates with internal and external customers, vendors, governmental agency representatives, consultants, contractors and the general public.
- Communicates effectively, verbally and in writing.
Works primarily in an office environment; however, this position will be required to conduct construction site visits and contractor personnel interviews for Certified Payroll Review purposes. Lifts up to 50 pounds occasionally. Squats or stoops occasionally. Must adhere to all personal safety equipment requirements while on a construction site.
San Antonio Water System values the contributions of all its employees, providing them the best in compensation and benefits. The benefits package is designed to attract and retain a workforce of qualified employees who share a responsibility in providing quality water to 1 million consumers.
From an affordable medical and dental plan to life-sustaining retirement and insurance plans, we offer benefits that reward employees for their commitment to a challenging career at SAWS. Employee benefits include the following:- Competitive, market-based salaries
- Performance-based incentives
- Medical benefits
- Dental benefits
- Life insurance
- Prescription drug program
- Vision care plan
- Two retirement plans
- Deferred compensation plans (457 plan)
- Disability income
- Paid leave (vacation, sick, personal)
- Education assistance program
- Employee assistance program
- Flexible, tax-deferred health and dependent care spending accounts
- Wellness programs
- On-Site Fitness Facilities
- Community service opportunities
Closing Date/Time: 1/11/2026 11:59 PM Central -
ABOUT THE COMPANY
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San Antonio Water System
Show moreThe San Antonio Water System (SAWS) is a public utility owned by the City of San Antonio. SAWS serves 2 million people in Bexar County as well as parts of Medina and Atascosa counties. The population includes more than 511,300 water customers and 457,600 wastewater customers. SAWS actively seeks out public participation in its operations and planning, while SAWS volunteers strive to help their neighbors in need.
As an industry leader in conservation and water and wastewater management, SAWS provides sustainable, affordable water services. To deliver responsible water services, our investment in our employees – one of our greatest assets – ranks as a top priority.
San Antonio Water System's Board of Trustees has adopted mission, vision and values statements that serve as a foundation to move the utility forward through 2050 and reinforce San Antonio's much-deserved reputation as Waterful.
Our Mission: Sustainable, Affordable Water Services / Our Vision: To be leaders in delivering responsible water services for life. / Our Values: Excellence, Integrity, Respect and Safety.
SAWS is a values-based organization that believes in diversity in all aspects of our business. At SAWS, we attract and retain the finest individuals whose diverse talents drive innovation. We recognize that differences in race, ethnicity, religion, gender, gender identity, sexual orientation, nationality, physical ability or any characteristic protected by law, enrich and empower our work environment. We respectfully infuse diversity in our daily work lives with the knowledge that people from a variety of backgrounds and life experiences make connections that make SAWS a success.
SAWS is committed to providing our employees with a healthy, safe, and rewarding work environment where all employees have an equal opportunity for professional and personal growth. SAWS employees go beyond what is expected – developing remarkable, award-winning programs in conservation, water resources, watershed protection and wastewater treatment.
Why Choose a Career at SAWS?
For Your Work-Life Balance: SAWS is proud to invest in its employees by offering a variety of paid time off to help meet the work-life balance goals of you and your family.
For Your Professional Growth: Professional growth is key to both our employees’ success as well as SAWS’. That’s why SAWS offers a number of professional development opportunities that achieve both personal and company goals.
For Your Future: Achieving your personal financial goals is an important part of your life. SAWS makes it easy for employees to save for retirement by providing several retirement plan options.
For Your Health: SAWS offers a range of health, dental and vision benefits, and Wellness Programs to help meet each employee’s needs.
For your Protection: SAWS offers life insurance and disability coverage to meet the need for protection against life’s unexpected events.
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