Administrative Support Assistant - OSE Effective Practices

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

Job Location: This position will be located at 205 Jefferson St., Jefferson City, MO 65101.

Why you’ll love this position:

Within the Division of Learning Services, the Office of Special Education, the Effective Practices section works with school districts to identify effective research and data-driven monitoring, accountability and assessment of instructional practices in areas of literacy, positive academic and behavior interventions, supportive, personalized and relevant special education instruction, technical assistance and professional development that encourages parent/district/community involvement working together to develop a clear and common focus for students with disabilities.

• Perform clerical tasks in a well-organized and timely manner and prioritize daily workload, answer telephone for section providing general information on section programs, activities, policies.
• Work with limited supervision, using excellent verbal and written communication skills with discretion and confidentiality while adhering to agency policies, rules, and procedures.
• Maintain section/staff meeting calendar of various out-of-office meetings, trainings, conferences, etc. including the Post-Secondary Transition Training Institute.
• Perform various data entry functions, entering data accurately into the computer to generate spreadsheets, reports, charts, and graphs.
• Prepare, copy, collate and proofread documents dealing with routine matters, following specified procedures, and/or oral instructions for meetings and conferences, business correspondence, spreadsheets, brochures, newsletters, manuals, PowerPoint presentations and all materials to be published in print or online to ensure accuracy and adherence with department style guide.
• Update, maintain and oversee content for section web site while working closely with Communications to make sure that specific protocol and procedure is followed.
• Complete logistical arrangements for meetings, workshops, and conferences to include registration, creation, and dissemination of materials, preparing invoices, and taking minutes.
• Coordinate and manage contractual requirements, review bills and invoices for accuracy before completing payment paperwork.
• Prepare department purchase requisitions (DPRs) and print requisitions.
• Assist with the completion of web updates and routine inspection for the Special Education website.
• Perform other related work as assigned by section Director and two Assistant Directors.
• Demonstrate regular, reliable, and engaged attendance.

Minimum Qualifications:

• Graduation from high school or high school equivalency.
• One year of progressively responsible administrative duties.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

If you have questions about this position, please contact: hr@dese.mo.gov

Equal Opportunity and Affirmative Action Employer: Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov .

Notice of Non-Discrimination: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Director of Civil Rights Compliance and MOA Coordinator (Title VI/Title VII/Title IX/504/ADA/ADAAA/Age Act/GINA/USDA Title VI), 7 th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-522-1775 or TTY 800-735-2966; fax number 573-522-4883; email civilrights@dese.mo.gov.



To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service (800) 735-2966.

Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources.

The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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• State of Missouri

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