Administrative Assistant

The Missouri Department of Mental Health (DMH) seeks an Administrative Assistant in the Director’s Office. This position is domiciled in Jefferson City.

The Administrative Assistant provides high-level administrative support, logistical and project assistance to the DMH Deputy Directors and other assigned staff in the Director’s Office Programs. This includes managing calendars, preparing correspondence, reports and presentations, coordinating meetings, handling sensitive information with confidentiality. The ideal candidate will exercise good judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to handle multiple priorities.

The base salary offered for this position is up to $68,046.00 annually, commensurate with education and experience. If the selected candidate is eligible for a pay differential, such as retention pay, the total salary may exceed what is listed in this posting.

• Provide high-level administrative support to the Director’s Office.
• Provide high-level administrative support and assistance to the Deputy Directors and other assigned staff in the Director’s Office Programs.
• Serve as logistics coordinator for department level initiatives, trainings, and events.
• Assist with initiative tracking, data management, and department dashboards, as appropriate.
• Perform clerical and administrative tasks including calendar management, proofreading, drafting letters, memos, expense reports and other documents for staff.
• Arrange travel and accommodation for staff.
• Schedule and attend meetings (as needed), note-taking and minutes, creating agendas, and coordinating all meeting logistics (food, materials, speakers, travel, etc.).
• Receive incoming communication on behalf of staff, review contents, determine importance and summarize and/or distribute contents, as appropriate.
• Provide phone coverage for the Director’s Office and staff as needed.
• Perform office tasks including record maintenance and ordering of IT equipment, supplies, and office equipment/furniture.
• Perform other related duties as assigned.

Qualifications

Five or more years of professional experience as a Lead Administrative Support Assistant is required. Associate’s degree from an accredited university or college strongly preferred.

Required Skills

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent customer service skills.
• Ability to self-manage projects and daily workload.
• High levels of motivation, initiative, and resourcefulness.
• Strong problem solving skills.
• Ability to work with minimum supervision.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures and recordkeeping systems.
• Proficient with Microsoft Office Suite with the ability to learn new or updated software.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

hrmail@dmh.mo.gov

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• State of Missouri

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