Assessor-Clerk-Recorder Technician I

The Position

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in the Assessor-Clerk-Recorder's Office, should they occur.

Under general supervision, performs a variety of specialized support duties in the Assessor-Clerk-Recorder's Office related to the processing and indexing of filed and recorded documents, and the preparation and maintenance of the assessment roll and property records; provides customer service to internal and external customers.

When assigned to the Clerk-Recorder division of the office, receives, reviews, and classifies a variety of legal and other documents; determines document type, proper recording codes, and relevant information to be recorded and indexed; performs responsible office support duties adhering to legal codes and legal recording requirements; and key enters data into a permanent document index.

When assigned to the Assessor's division of the office, assists in the maintenance of assessment rolls; maintains and updates property appraisal records; and performs research to determine ownership status of real and personal property according to property tax laws.

Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600.

Job Requirements and Minimum Qualifications

Duties may include but are not limited to the following:

• Provide specialized assistance to internal and external customers, either in person, by phone, by mail, or by electronic means; research and resolve difficult customer service issues by applying rules, regulations, policies, and procedures to meet customer's needs; conduct index/database searches, image capture, and reproduction.
• Collect receipts and account for specific fees and charges; balance cash drawers and prepare deposits.
• Prepare and maintain accurate records relating to the specific civil functions performed in the assigned area of responsibility.
• Update and maintain records and information in computerized systems and databases; maintain a variety of statistical or other specialized records.
• Provide procedural information regarding the assigned area of responsibility.
• Provide information or data to other parties or agencies as required.
• Monitor office operations to ensure proper function of the systems and processes being utilized; provide input and make recommendations for modifications to policies and procedures; ensure archival standards are met; preserves official records and documents.
• Perform special assignments and reporting related to the division assigned.
• Assist with developing and maintaining staff training procedures.
• Perform other related duties as assigned.

CLERK-RECORDER ASSIGNMENT
In addition to general duties, may include but is not limited to the following:

• Examine a wide variety of official records for legal sufficiency; record, scan, create indexes, and verify official records for archival purposes.
• Cite State and County laws, rules, and regulations as the basis for accepting or rejecting official records.
• Assist the public by reviewing and issuing official records such as marriage licenses; index, maintain, and process vital statistics records; provide certified copies of records through image or copier technology.
• Operate computers and reproduction/scanning equipment to capture and reproduce documents, maps, and data for archival storage and distribution to the public.
• Compute and collect associated fees.
• Answer questions of title companies, lending institutions, attorneys, and the general public regarding recording.

ASSESSOR ASSIGNMENT
In addition to general duties, may include but is not limited to the following:

• Perform a range of duties related to the preparation and maintenance of the assessment roll and property records.
• Perform a variety of duties related to the ownership and assessment of real and personal property and application or exemptions.
• Collect, record, and manage data on real and personal property for assessment purposes.
• Enter data to create assessments and produce notices.
• Assist the public with searches of ownership and assessment records of real and personal property; create and execute database queries to produce customized reports for public and other agencies.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:
High school diploma or GED; and, depending on assignment, a minimum of two (2) years of progressively responsible related experience performing clerical support duties in an office setting similar to a title company, real estate office, legal or court office, or a financial institution, which included typing, filing, developing reports, transcribing information, answering telephones, and assisting members of the general public.

Licenses and Certifications:
Valid Driver's License is preferred but not required. Some positions in this classification may require possession of a valid California driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Knowledge, Skills, and Abilities

Knowledge of:

• Applicable legal codes, terminology, procedures, and requirements.
• Office practices and procedures, including filing and the operation of standard office equipment.
• Basic business data processing principles and the use of word processing or computing equipment.
• Business letter writing and the standard format for typed materials.
• Correct English usage, including grammar, spelling, and punctuation.
• Business arithmetic.
• Financial and statistical reporting and record keeping.
• Principles and techniques of customer service, under occasionally strained conditions.

Skill in:

• Using tact, discretion, initiative, and independent judgment within established guidelines.
• Operating standard office equipment, including a word processor and/or a personal computer.
• Utilizing specialized department computer applications.
• Organizing and maintaining accurate files and records.
• Performing detailed office support work accurately.

Mental and Physical Abilities:

• Explain and apply a variety of legal terminology, concepts, codes, and recording or assessment requirements in support of office functions.
• Prioritize workload effectively and efficiently.
• Make accurate arithmetic calculations.
• Monitor varied documents for accuracy, correctness, and compliance with codes, policies, and regulations.
• Read, interpret, and follow various rules, instructions, and manuals.
• Establish and maintain effective working relationships with other others.
• Understand and carry out oral and written instructions
• While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck objects weighing up to 20 pounds.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: The County of Mendocino is committed to the full inclusion of all qualified individuals. In accordance with the Americans with Disabilities Act (ADA) and California’s Fair Employment and Housing Act (FEHA), if special accommodations for a disability or religious conviction are necessary at any stage of the application and/or testing process, please notify the Human Resources Department in advance at (707) 234-6600. Reasonable notice is required to allow adequate time for review and evaluation of your request.

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.

Learn more:

• E-Verify Notice of Participation (Download PDF reader)
• Right to Work (Download PDF reader)

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 10/26/2025 11:59 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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• County of Mendocino

• 707-234-6600

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