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Job Description
CAREER DESCRIPTION
BOARD SERVICES TRAINEE / SPECIALIST
SALARY INFORMATION
Board Services Trainee | $23.49 - $31.13 Hourly
Board Services Specialist | $25.79 - $34.59 Hourly
Salary may be negotiable within the range listed above, based on position requirements and the successful candidate's qualifications, subject to appropriate authorization.
OPEN TO THE PUBLIC
This recruitment will establish an open eligible list that will be used to fill current and future Board Services Trainee / Specialist positions. This list may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.
DEADLINE TO APPLY
This recruitment will be open for a minimum of five (5) business days and will remain open until 11:59 pm on Thursday, September 4, 2025 .
Qualified applicants are encouraged to apply immediately.
CLERK OF THE BOARD
The County of Orange, Clerk of the Board is the official repository of County records and provides administrative support to the Board of Supervisors, the governing boards of certain Boards, Commissions and Committees, and the Assessment Appeals Boards and Hearing Officers. The majority of its functions are defined and mandated by various California Statutes, Revenue and Taxation Codes, County Ordinances, Board Resolutions, County Rules of Procedure, and by Board of Supervisors' policy.
THE OPPORTUNITY
Vacancies may be filled at either the Trainee or Specialist level, depending on the incumbent's qualifications.
The Board Services Trainee is the entry-level into the series wherein incumbents work under close supervision while learning the practices and procedures used in the Clerk of the Board office. Within six months of appointment, incumbents must demonstrate proficiency to promote to Board Services Specialist. There is no permanent status in this entry-level class. Those incumbents who are not promoted prior to the end of the six-month period will not pass probation.
The Board Services Specialist is the journey level in which incumbents are required to have a working knowledge of the primary procedures and protocol in at least one division of the Clerk of the Board Office. Positions in this class perform a variety of complex and responsible work under supervision typically within a framework of established procedures.
DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
The ideal candidate will have two (2) or more years of general office experience. In addition, the ideal candidate will have extensive knowledge, skills, and abilities in the following core competencies:- Technical
- Proofreading documents accurately to identify omissions and errors, as well as verifying and correcting spelling, punctuation, grammar, and sentence structure
- Composing clear and concise letters explaining procedural and/or technical issues
- Checking documents for accuracy and conformance with policies and procedures
- Learning the procedures and regulations governing the area of assignment, and the terminology and documents used, and applying such knowledge to specific office procedures
- Replying to oral and written inquiries regarding Board and Assessment Appeal meetings and procedures
- Exercising proficiency in Microsoft Suite programs, specifically Microsoft Outlook, Microsoft Word, and Microsoft Excel
- Exercising good judgment and decision-making skills with an appropriate sense of urgency
- Prioritizing and multi-tasking assignments, while also maintaining a high level of accuracy and being detail-oriented
- Customer Service
- Establishing and maintaining effective working relationships with the management and other staff within the department and outside Agencies
- Interacting with the public in situations in a professional and customer service-friendly manner
- Responding to requests appropriately, quickly, and proficiently with a positive attitude
- Communication Skills
- Communicating complex policies, regulations, and guidelines to others effectively, both orally and in writing
- Participating in the free flow of information with others for the sake of the common goal
- Exercising discretion and maintaining confidentiality as dictated by the assignment
MINIMUM QUALIFICATIONS
Click here to view the minimum qualifications for the Board Services Trainee classification. Physical and mental requirements as well as environmental and working conditions will be listed on the classification specification.
Click here to view the minimum qualifications for the Board Services Specialist classification. Physical and mental requirements as well as environmental and working conditions will be listed on the classification specification.
RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified candidates. After the screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the process.
Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications needed to successfully perform the duties of this job. Only those applicants that meet the qualifications listed in the job bulletin will be referred to the next step.
Online Assessment (Weighted 100%)
Candidates who meet desirable qualifications will be invited to participate in one or more job-related assessments. Candidates will be notified of their test date and access code, if applicable.
Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Only the most successful candidates will be placed on the eligible list.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.
ADDITIONAL INFORMATION
EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.
FREQUENTLY ASKED QUESTIONS
Click here for additional Frequently Asked Questions.
For specific information pertaining to this recruitment, contact Omar Ghazi at omar.ghazi@ceo.oc.gov or (714) 834-6182.
EEO INFORMATION
Orange County, as an equal employment opportunity employer,
encourages applicants from diverse backgrounds to apply.
Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).
Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information
Click here for information about benefits offered to County of Orange employees.
Closing Date/Time: 9/4/2025 11:59 PM Pacific - Technical
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ABOUT THE COMPANY
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County of Orange
Show moreDiscover a Fulfilling Career at the County of Orange
With a population of over 3 million residents and 34 cities, Orange County is a thriving community known for its beautiful beaches, diverse culture, and strong economy. As the third-largest employer in the county, the County of Orange offers over 18,000 employees the opportunity to make a difference in their community and build a fulfilling career in public service.
As a County of Orange employee, you will have the chance to work in a variety of departments, each providing vital services to our community. From law enforcement and healthcare to public works and environmental protection, there is a wide range of career paths to explore. And with opportunities for advancement and professional growth, you can build a long and rewarding career with us.
As a top employer in the region, the County of Orange is committed to providing our employees with excellent benefits, including a competitive salary, flexible work schedules, and outstanding healthcare coverage. We also offer opportunities for career development and training, ensuring that our employees have the skills and knowledge they need to succeed.
Whether you're just starting your career or looking for a new challenge, the County of Orange is a great place to work. With a supportive and collaborative work environment, a commitment to excellence, and opportunities for growth and advancement, we invite you to join our team and make a difference in your community.
Community Impact:
Working for the County of Orange means you will have the opportunity to make a meaningful impact in your community. Whether you're providing critical services to residents, protecting the environment, or maintaining public safety, your work will make a difference in the lives of those around you.
Employee Wellness:
At the County of Orange, we prioritize our employees' well-being. We offer telecommuting options, generous health benefits, and wellness programs to promote work-life balance. We believe that by taking care of our employee’s health and well-being, we can help them excel in their careers while still enjoying their personal lives and taking care of their families.
Innovation:
The County of Orange is committed to embracing new technologies and innovative approaches to service delivery. We encourage our employees to think creatively and find ways to improve our processes and systems. If you're someone who loves to problem-solve and think outside the box, you'll find a supportive and dynamic environment here.
Collaboration:
Collaboration is key to our success at the County of Orange. We value teamwork, communication, and mutual support, and we work together across departments and functions to achieve our goals. If you're someone who enjoys collaborating with others and building strong relationships, you'll find a welcoming and inclusive community here.
Equality:
At the County of Orange, we are committed to creating a diverse and inclusive workplace where all employees feel valued and respected. Our Equity Policy reflects this commitment and guides our efforts to promote equity, diversity, and inclusion in everything we do.
Career Advancement:
The County of Orange is dedicated to helping our employees grow and advance in their careers. We offer a variety of training and development opportunities to help our employees reach their full potential. If you're looking for a place to build a long and fulfilling career, the County of Orange is an excellent choice.
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