TOURISM DEVELOPMENT COUNCIL COORDINATOR

Description

Under the Supervision of the Assistant County Manager, the TDC Coordinator shall assist in the oversight of the Amelia Island Tourist Development Council (TDC), including the coordination of procurement and contracting, budgeting, operations, sponsorship and grant funding, and all other functions as assigned on behalf of the TDC in relation to the use of the County’s Tourist Development Tax Revenues. The primary purpose of the position is to assist in carrying out the provisions of Section 125.0104, Florida Statutes, and promote tourism through advertising and public relations. These responsibilities include, but are not limited, to the following: coordinating budget preparation, monitoring the development and implementation of the Amelia Island Tourist Development Plan and Annual Marketing and Promotion Plan, as may be amended, including TDC support, working with professional and volunteer organizations, and coordinating and monitoring contracts for the TDC and the County. Additionally, the position will act as the liaison between the County’s Tourism Promotion Agency (TPA) and the County to ensure the TPA’s compliance with the terms and conditions of the TPA’s Contract with the County.

Examples of Duties

• Coordinates with the TPA for the submission for approval an annual operating budget encompassing all activities and operations of the TDC.
• Acts as a liaison with the TPA to help coordinate procurement and contracting processes.
• Monitors the TPA’s management of digital content including but not limited to Website, Social Media and E-Newsletters and development and management of Amelia Island Welcome Center.
• Monitors and coordinates TPA performance reports and supports the TPA, as necessary.
• Serves as a liaison between the TDC, the TPA, and the County Manager’s Office.
• Maintains good working relationships with the TPA,
• Coordinates the TDC grant and sponsorship administration process including review all TDC grant requests for Events and Sponsorships for compliance with County policies.
• Collaborates with the TPA on sponsorship and grant selections. Oversees the grant agreements, sponsorship agreements and placement of TDC and BOCC agenda items.
• Acts as the recording secretary to the TDC by assembling County and TPA agenda items, sending legal notices of meetings, attending TDC meetings, ensuring accurate documentation of the minutes of TDC meetings, submitting recommendations and documentation to the Nassau County Board of County Commissioners (BOCC) as required and attending BOCC meetings as required.
• Coordinates studies or research on issues affecting areas of responsibility.
• Monitor contractors to continuously improve contract processes and performance.
• Works with contract partners to monitor events funded by the TDC achieve the desired outcomes including monitoring events for effectiveness by implementation of appropriate survey instruments, visitor data capture, personal observation, and post event reports.
• Coordinates financial or budget activities to fund operations.
• Coordinates the development or implementation of budgetary control systems, recordkeeping systems, or other administrative control processes.
• Coordinates procurement processes and contracts.
• Interacts and communicates with various groups and individuals such as the immediate supervisor, co-workers, County personnel, contractors, developers, consultants, industry/business representatives, property owners, vendors and the general public.
• Operates a vehicle and a variety of equipment which may include a computer, fax machine, copier, calculator, telephone, two-way radio, camera, etc.
• Attends required meetings, conferences, training courses and seminars to maintain knowledge of industry trends and technology.
• Performs a variety of routine office duties as required, which may include but are not limited to answering the telephone, preparing reports and correspondence, entering computer data, copying and filing documents, etc.

• Performs related duties as required.

(These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)

Typical Qualifications

Requires a bachelor’s degree from an accredited college or university in business or public administration, public relations, tourism, or a related field with a minimum of three (3) years of clerical experience. Candidates possessing an equivalent combination of education and training may also be considered. Preference will be given to candidates with local government experience in the State of Florida. May require a valid State Driver’s License.

Supplemental Information

• Knowledge of the methods, policies and procedures of the Department and County as they pertain to the performance of duties of the Tourism Development Council Coordinator.
• Ability to work in a political environment and recognize/be sensitive to local issues, concerns, and agendas.
• Communication skills: Must be able to write fluently and professionally.
• Must have strong organizational skills and possess the capacity to handle multiple activities and responsibilities concurrently.
• Possess the ability to communicate and work with professionals in the advertising, marketing, promotions, and tourism industry.
• Knowledge in accounting, budgeting, financial management and Governmental reporting requirements.
• Ability to compile, organize and utilize various financial information necessary in the preparation of budgets including the ability to monitor the budget.
• Knowledge of local, state and federal requirements as they pertain to the position.
• Knowledge of the functions and interrelationships of County and other Governmental operations.
• Knowledge of administrative principles involving developing, coordinating and supervising a wide range of activities.
• Ability to analyze a variety of administrative, operational and fiscal problems and to make sound recommendations for solutions.
• Ability to plan, organize and prioritize daily assignments and work activities.
• Ability to learn and utilize new skills and information to improve job performance and efficiency.
• Ability to establish and maintain effective working relationships with co-workers, elected officials, community interest groups and the general public.
• Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
• Knowledge of modern office practices and terminology.
• Ability to operate and maintain a variety of office equipment as necessary in the performance of daily activities.
• Must be computer literate, functional in contemporary electronic communication technologies, and able to manage the use of those technologies.
• Ability to maintain confidentiality as required.
• Ability to use independent judgment and discretion in coordinating programs; making sound decisions; determining procedures; setting priorities; setting schedules; maintaining standards; resolving problems; performing routine and non-routine tasks.
• Ability to assemble and analyze information and prepare reports and records in a concise, clear and effective manner.
• Ability to independently compose reports and correspondence.
• Ability to read and interpret complex materials pertaining to the responsibilities of the job.
• Ability to maintain confidentiality as required.
• Ability to perform required mathematical calculations.
• Ability to compile, organize and utilize various financial information necessary in the preparation of the Departmental budget and knows how to prepare and monitor the budget.
• Ability to take the initiative to complete the duties of the position without the need of direct supervision.
• Ability to use independent judgment in performing routine and non-routine tasks.
• Ability to plan, organize and prioritize daily assignments and work activities.
• Ability to perform duties in a courteous manner and with the utmost integrity in the best interest of the public.
• Ability to apply supervisory and managerial concepts and principles; has knowledge of administrative principles involved in developing, directing and supervising various programs and related activities.
• Ability to offer instruction and advice to subordinates regarding departmental policies, methods and regulations.
• Ability to learn and utilize new skills and information to improve job performance and efficiency.
• Ability to comprehend, interpret and apply regulations, procedures and related information.

ESSENTIAL PHYSICAL SKILLS:

• Tasks require extended periods of time at a keyboard or workstation.
• Sitting
• Stooping
• Kneeling
• Bending
• Crouching
• Reaching
• Standing
• Walking
• Lifting and carrying up to 20 lbs.
• Pushing and pulling

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

Work Environment
The employee is required to work inside, outside, and in close contact with others. The noise level in the work environment is usually moderate.

ADDITIONAL INFORMATION:

Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check.

Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws.

The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time.

An organization is only as good as the people it employs. To attract and retain the best team possible, the Nassau County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.

BOCC-Contributed Benefits

• Medical & Prescription Drugs Benefits
• Health Savings Account (HSA) Contributions with a Qualified Plan
• Florida Retirement System
• Employee Assistance Program
• Tuition Assistance Program

Optional Benefits

• Dental
• Vision
• Life & AD&D
• Supplemental & Dependent Life & AD&D Insurance
• Long Term Disability
• Voluntary Benefits Offered By Aflac and/or Colonial
• 457(b) Deferred Compensation Program
• Roth IRA

NOTE: For detailed information regarding available benefits click here.

FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. Employees are required to contribute 3% of their salary per Florida Statute.

TUITION ASSISTANCE PROGRAM The County may provide tuition assistance to cover the cost of tuition and books to County employees requesting tuition reimbursement for courses at an accredited college or university which are applicable to the employee's field of work and/or are of such nature to directly prepare employees for positions of greater responsibility within the County. Contact the Human Resources Office for additional details.

HOLIDAYS The following, as well as any other days the BOCC may declare, are designated as official holidays for County Employees:

New Year's Day
Martin Luther King, Jr. Day
Presidents Day
Good Friday
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
The Day After Thanksgiving
Christmas Eve
Christmas Day

PTO LEAVE All full-time employees shall accrue Paid Time Off (PTO) Leave in accordance with the following formula:

Years of Employment Hours Per Year
0 through the end of the 4th year 180
5 years through the end of the 10th year 200
11 years through the end of the 15th year 220
16 years and over 240

For additional information please view Nassau County's Policies & Procedures .

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• Nassau County

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