Council Aide PT (Unclassified) - Council District 1

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at CityCareers@sanjoseca.gov .

About the Department

The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work, and do business. Moreover, San José is the center of cultural, government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The San José City Council is seeking an individual whose values align with the values of the City's employees.

The San José City Council consists of ten Councilmembers elected by district and a Mayor elected at-large, each for four- year terms. The Mayor and Council are responsible for representing the residents of San José, providing accountability, reviewing public policy and programs, and adopting those policies which best meet the needs of the residents, visitors, and businesses in San José.

Position Duties

Council District 1 is recruiting for a dedicated part-time Council Aide with experience in the political landscape. This position will serve Councilmember Rosemary Kamei and is designed to provide administrative support work of routine difficulty in assisting in various functions in the offices of the City Mayor and Council members and/or perform a variety of special administrative work to supplement the scope of services, duties and responsibilities of the City Mayor and Council staff. Each Appointment to this classification is for a specified period of time to be determined by the appointing Council Member or Mayor and does not extend past the end of the elected official’s or appointing authority’s term.

The position requires an employee with strong and effective organizational skills; ability to handle multiple assignments; excellent written and oral communications skills, and the ability to develop and maintain effective and collaborative working relationships with community members and neighborhood organizations, key stakeholders, and City staff.

Positions in these unclassified civil service classifications are appointed “at will” with no property right to continued employment. Each appointment is for a specified period-of-time to be determined by the appointing Councilmember and does not extend past the end of the elected official's or appointing authority's term. Assignments may be on a project basis and/or as needed basis and will not be on predetermined employment time/term limitations.

Minimum Qualifications

The minimum qualification requirements on training and experience; knowledge, skills, and abilities; and licenses and certificates are based on the specific needs of the individual position.

•Participates in analyzing a wide variety of materials on assigned programs, projects, issues, and topics.
•Performs research and data collection relative to issues pending before the council.
•Assists in drafting resolutions, requests, memoranda, and other materials to be placed on the Council agenda.
•Assists in the preparation of speeches and media/public information articles for the City Mayor and Council members and assists in coordinating press conferences and other council meetings and functions.
•Responds or coordinate response to inquiries, complaints, and interprets policies for citizens of the community and representatives of various interest groups.
•Provides summary notes of meetings and responds to follow up items.
•Assists will events, social media and other functions, as needed.

Other Qualifications

Desirable Qualifications:

•Ability to exercise sound judgment in developing, analyzing, and evaluating various programs and services. Ability to collaborate with community-based organizations regarding the preparation and management of grants, programs, special events, and community outreach efforts.
•Ability to manage programs, activities, and projects within the scope and authority of the elected official regarding community relations methods, programs, and events.
•Ability to draft routine to complex correspondence, memoranda, and reports which articulate the elected official's proposals and position on matters before the City Council and other governmental bodies. Proficiency with conducting public meetings and events on behalf of the elected official and/or prepare summaries of public and private meetings, reports, memoranda and other documents for review by senior staff and the elected official.
•Ability to be flexible and serve as support staff in community engagement efforts with neighborhood, district or city-wide business or community groups or associations and other interested parties in the regarding community concerns, issues, and priorities.
•Ability to produce public information including media releases and relations and to use social media sources including web site development and management to effectively engage the community and constituents with the elected official’s policies, positions, and goals.
•Ability to effectively engage with other elected and appointed officials (boards and commissions, other governmental representatives, and staff) regarding programs and services for mutual constituencies. Proficiency in web design and the use of various software programs including Canva, Adobe Acrobat, Adobe Photoshop, In-design; Dreamweaver, and other applications; the applicant should also be proficient in graphic design. Specialized knowledge, skills, abilities, education, experience, or licensure requirements may be established for individual positions.
•Social media and events management experience a plus.
•Bilingual skills: oral and written proficiency with languages such as Spanish or Chinese, preferred.

Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application, resume, cover letter, and answers to the job-specific questions. Only the candidates whose backgrounds best phases match the position will be invited to proceed in the selection process. Additional steps of the selection process may consist of one or more interviews.

To be considered for this position, you must fill out the online application and answer the job-specific questions on the City of San Jose website and submit the following:
•Cover Letter
•Resume

You will be prompted to answer the following job-specific questions during the online application process:

QUESTION 1*
Please provide a writing sample and/or a sample work of marketing, media releases, graphics, and social media graphics.

QUESTION 2*
Please describe your work style and the techniques you use to manage your responsibilities.

QUESTION 3*
Please describe a specific example of a successful team experience, your follow up, your role and responsibilities, and the technique you used to develop and maintain excellent working relationships, which resulted in the timely and effective delivery of a project, product, or service.
*Required Question

Please make sure to submit your resume. You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

Additional Information
If you have questions about the duties of these positions, the selection or hiring processes, please contact sarah.shull@sanjoseca.gov.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

Part-time positions(less than 40 hours per week) are required to participate in the City’s PTC 457 Deferred Compensation Plan per Federal regulations. Employees are required to contribute 3.75% of gross earning and the City contributes a matching amount of 3.75%. The funds contributed by the City are 100% vested upon initial deferral and will be held in in a stability of principal investment. This plan is in lieu of social security and does not include any healthcare benefits or contributions.

Part-time employees may elect to contribute additional retirement savings through the City’s Voluntary 457 Deferred Compensation Plan. Additional Information on both plans can be found on the City’s website.

• 

• City of San Jose

• 408-535-1285

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