Admission Processing Coordinator (Administrative Support Coordinator I)

Position Summary

Join the Office of Admissions at San Diego State University as an Admissions Processing Coordinator and play a vital role in supporting prospective students on their path to higher education. This position ensures the smooth and efficient processing of admission applications, academic records, and supporting documents while providing excellent service to applicants and university staff.

Key Responsibilities:

• Application Processing: Handle admission applications and academic records, including transcripts, test scores, international documents, and supplementary materials.
• Data Management: Perform data entry, manage application files, and maintain accurate records.
• Mail Coordination: Oversee incoming and outgoing mail related to application processing.
• Applicant Communication: Provide information and resolve inquiries for applicants and university staff.
• Quality Control: Identify and resolve discrepancies in application materials.

Why Join Us?

• Impactful Work: Help students navigate the admissions process and take the next step in their academic journey.
• Collaborative Environment: Work with a dedicated team committed to supporting student success.
• Professional Growth: Gain valuable experience in higher education administration and admissions processing.
• Dynamic Campus Community: Be part of a vibrant university with diverse perspectives and innovative programs.

If you are detail-oriented, organized, and passionate about higher education, we encourage you to apply and contribute to our mission of student success!

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

Enrollment Services is comprised of the Office of Admissions, Office of the Registrar, Recruitment, Prospective Student Center, and Communications. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation.

The Office of Admissions consists of the following areas: First-Year Admissions, Transfer Admissions, Graduate Admissions, Athletics & International Admissions, Admissions Eligibility Unit, First Year Admissions Support, Transfer Admissions Support, Graduate Admissions Support and Enrollment Services Support Unit.

The function of the Graduate Admissions Support Unit is to provide administrative support services to the Office of Admissions. The unit is responsible for a wide variety of administrative support functions including the processing of admission applications, reconciling application errors, processing mail, transcripts, test scores, scanning and maintaining applicant records.

For more information regarding the Enrollment Services, click here .

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly lean new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and general computer and web browser functionality.
• Experience with document reviews in a high-volume environment.
• Experience with data entry, database management, reporting, and professional business communication.
• Experience coordinating administrative support functions for a high school, college, or university admissions and records office.
• Experience reviewing high school and college transcripts from both U.S. and international institutions preferred.
• Experience using student information systems, imaging software, and scanning equipment in a higher education setting is preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,864 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

CSU Classification Salary Range: $3,864 - $6,072 per month.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Apply by March 9, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu .

Advertised: Feb 21 2025 Pacific Standard Time
Applications close:

Closing Date/Time:

• 

• San Diego State University

• 619-594-5200

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