LEGAL OFFICE SUPPORT ASSISTANT II - EMERGENCY APPOINTMENT

Position/Program Information

EXAM NUMBER

U2161R-FR

TYPE OF RECRUITMENT

Open Competitive - EMERGENCY APPOINTMENT

FILING PERIOD

Applications will be accepted from Monday, February 24, 2025, at 8:00 a.m. (PT) until the needs of the service are met and is subject to closure without prior notice.

The LA County Board of Supervisors has unanimously ratified a Proclamation of Local Emergency in response to the windstorms and wildfires , including the Palisades and Eaton Fires, that have devastated communities across the County. We are looking for qualified and passionate individuals to assist the County in mobilizing resources and support needed to help our residents recover and rebuild. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Office of the County Counsel is seeking qualified candidates to fill emergency Legal Office Support Assistant II vacancies related to this unprecedented natural disaster.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Legal Office Support Assistant II.

DEFINITION
Under general supervision, performs difficult and complex legal clerical work in a County law office.

CLASSIFICATION STANDARDS
Positions allocable to this journey-level class are found in the offices of the District Attorney, Public Defender, Alternate Public Defender, Child Support Services, and County Counsel and are responsible for providing a full range of legal clerical services for attorneys engaged in the practice of criminal or civil law. Incumbents work under general supervision and are required to use independent judgment and to possess a working knowledge of legal terminology, legal procedures and various legal forms and documents and their processing.

Essential Job Functions

WHAT WILL I DO AS A LEGAL OFFICE SUPPORT ASSISTANT II:
Types from handwritten drafts, tapes, or verbal instruction various legal documents such as briefs, complaints, contracts, investigation reports, motions, legislation, opinions, petitions, points and authorities, subpoenas, warrants, letters, memos and other documents as required.

Processes various legal documents by preparing forms with complete and accurate information extracted from various sources, obtaining necessary signatures, attaching required addenda, and ensuring the complete document is received by or filed with the appropriate parties within statutory time limits.

Obtains, by telephone or correspondence, additional necessary information such as CII rap sheets, proof of prior convictions, proof of subpoena service, doctors' and laboratory reports, and probation reports.

Prepares routine correspondence on own initiative such as transmittal letters, letters regarding extensions, notifications of depositions, agreed medical examiner letter, and appointment verifications.

Contacts judges, court commissioners, attorneys, court clerks, witnesses, doctors, governmental agencies, and other County departments to obtain and confirm information or to arrange medical appointments, depositions, hearings, etc.

Maintains case status records and files by posting court actions and court dates to electronic databases or other media, calendars, index cards, and file jackets; files cases prior to next court appearance dates or closes files.

Screens and routes telephone calls; furnishes information to the public, attorneys, and authorized law enforcement personnel over the telephone or at a counter in accordance with established departmental policies and procedures regarding the release of confidential information.

Performs general office duties such as filing, ordering and maintaining office supplies, opening and distributing mail, compiling data for reports, and keeping logs and date books.

Requirements

MINIMUM REQUIREMENTS

Option 1: Two years of highly specialized office clerical experience as a Senior Typist-Clerk* in the service of Los Angeles County. The required experience must have consisted of preparing and processing various legal documents, forms, and correspondence requiring knowledge of legal terminology, and must have been gained while working for attorneys in the offices of the District Attorney, Public Defender, Alternate Public Defender, Child Support Services, or County Counsel.

Option 2: One year as a Legal Office Support Assistant I* in the service of Los Angeles County.

Option 3: Three years of office clerical experience in a private law firm or corporate law office**.
You MUST meet one of the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

LICENSE
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION
*To qualify under OPTION I and OPTION II, applicants must have County status in this classification, as evidenced by holding or having held such payroll title. NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED.

**To qualify under OPTION III, applicants must have experience in preparing and processing various legal documents, forms, and correspondence requiring knowledge of legal terminology, and must have been gained while working in a private law firm or corporate law office.
OTHER REQUIREMENTS
Typing Rate: 40 net words per minute.

Additional Information

TYPEWRITING SKILL
A qualifying typing performance test of 40 net words per minute will be administered to candidates who have not held a typing position in the service of the County of Los Angeles. Candidates will be allowed ONLY ONE (1) opportunity to pass the typing performance test within 12 months from the date of their multiple choice and/or simulation assessments.

The following candidates are NOT required to take the County typing performance test:

Candidates who in the service of the County of Los Angeles, currently hold or have held a typing position that meets the minimum typing skill requirement of the subject examination.

Candidates who have taken and passed a Los Angeles County typing performance test administered by a County Department that meets the minimum typing skill requirement of the subject examination. Passing scores on record with the Department of Human Resources will be transferred automatically. Applicants who have met the typing requirement in another Los Angeles County department must attach a copy of their typing certificate to their application at the time of filing or within seven (7) calendar days from the application submission to CoCoExams@counsel.lacounty.gov . Only certificates issued by a Los Angeles County Department or the Department of Human Resources will be accepted.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

EXAMINATION CONTENT
Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION
Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add smillan@counsel.lacounty.gov as well as noreply@governmentjobs.com , and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance of the [time & date] deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

BACKGROUND INVESTIGATION
All County Counsel employees are fingerprinted and subject to a criminal background check by the State Department of Justice and the Federal Bureau of Investigation (FBI). Employment is contingent upon passing this background check. Job-related convictions as defined by County policy, or the requirements of a "sensitive position" might result in a disqualification of the appointment.

FAIR CHANCE INITIATIVE
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigation factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Office of the County Counsel is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
SOCIAL SECURITY NUMBER
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES
For applicants who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD
All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT
Stephanie Millan, Exams Analyst
CoCoExams@counsel.lacounty.gov

ADA COORDINATOR PHONE NUMBER: (213) 974-1570
TELETYPE PHONE: (800) 899-4077
ALTERNATE TTY PHONE NUMBER: (800) 897-0077
CALIFORNIA RELAY SERVICES PHONE NUMBER: (800) 735-2922

For detailed information, please click here

Closing Date/Time: Continuous

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• Los Angeles County

• (800) 970-5478

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