Probate Deputy Clerk

Position Description:
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

• Reviews and accepts for filing a variety of complex legal pleadings from parties, attorneys, and the public
• Examines legal documents submitted to the Court for adherence to law or Court procedures and files or routes documents
• Provides filing and procedural information to attorneys, agencies, and the general public
• Prepares and processes the opening of all new case types, both electronically and in paper form
• Issues notices, summons, and subpoenas
• Records case filings, Court orders, Court costs and fees into computer database
• Copies and distributes judgment entries/decisions to appropriate parties
• Dockets and journals
• Schedules and maintains the Court’s docket
• Issues marriage licenses
• Accepts and processes public record requests
• Sets matters for hearing before the Court and prepares the case file prior to the scheduled hearing
• Enforces orders of the Court, serves Court papers, and processes paperwork as needed or directed
• Maintains open communication with the Judge, Magistrates, Court staff, attorneys, parties, families, outside agencies, and the public
• Maintains a high level of professionalism and confidentiality
• Ensures that Court files and documents are properly maintained, pulls case files for the Judge and Magistrates prior to scheduled hearings, and ensures files are returned for processing
• Performs other clerical duties as needed, such as answering the telephone, filing, photocopying, shredding, typing, journalizing, and collating
• Other duties as assigned by the Chief Deputy Clerk and Judge

Program: Licking County Court of Common Pleas Brief Description:
Maintains and organizes all matters filed in the Probate Court and provides assistance to litigants, attorneys, agencies, and the general public.
Job Prerequisites:
SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential function, duty, and responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE: A High School Diploma or equivalent G.E.D., as well as knowledge and experience with Microsoft Office, Word, and Excel, are required; an advanced degree/certificate or related experience is preferred.

LANGUAGE AND REASONING SKILLS: Ability to read and comprehend legal correspondence and memos; ability to effectively communicate both orally and in writing with Judges, Magistrates, attorneys, staff, families, public, and outside agencies; ability to apply common sense understanding to carry out instructions, problem solve, and provide excellent customer service are all required for this position.

OTHER SKILLS AND ABILITIES: Attention to detail; ability to work independently and as a team while under pressure; and, ability to maintain confidentiality is required. Ability to plan, prioritize, and organize a diversified workload is necessary. Ability to operate general office equipment is required.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Ability to understand verbal instructions and communicate effectively in person, in writing, and by telephone is a must.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Compensation:
COMPENSATION:Starting Salary - $19.00 / hour, commensurate with experience

Health, Dental, Vision, and Life Insurance Benefits

Ohio Public Employees Retirement System

Paid Holiday, Sick, Vacation, Personal Leave
About UFA:
Licking County Court of Common Pleas, Probate-Juvenile Division, is an Equal Opportunity Employer.

Closing Date/Time: Open Until Filled

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• Licking County Government

• 740-670-5148

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