Equal Employment Specialist

THE POSITION

THIS POSTING WILL BE OPEN UNTIL FILLED

Application cut - off dates are the second and four th Friday of each month.

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Human Resources Department is seeking an experienced Equal Employment Opportunity (EEO) Specialist to assist in administering the City's EEO program and ensuring compliance with EEO-related policies. This position is responsible for conducting thorough investigations into complaints of discrimination, harassment, and retaliation; making evidence-based conclusions; and preparing detailed, defensible reports. The EEO Specialist coordinates and delivers employee training to maintain compliance with state and federal EEO laws and regulations. Additionally, the role provides guidance and expert advice to senior-level leadership on EEO matters, fostering a workplace environment that promotes equity and inclusion.

IDEAL CANDIDATE STATEMENT

The ideal candidate for the Equal Employment Opportunity (EEO) Specialist position is a highly skilled professional with extensive knowledge of state and federal EEO laws, rules, and regulations. They excel in conducting thorough administrative investigations, analyzing complex issues, and producing clear, well-documented reports that withstand scrutiny. The candidate is tactful and professional, demonstrating empathy while handling sensitive matters and interacting with diverse individuals. They are adept at managing a caseload efficiently, prioritizing tasks, and working independently to meet deadlines without sacrificing quality. Additionally, they communicate effectively with high-level Agency management, elected officials, and representatives from regulatory bodies, including the California Civil Rights Division and the federal EEOC. With exceptional critical thinking and attention to detail, they confidently provide testimony in arbitration and disciplinary proceedings.

DEFINITION

Under general direction, the Equal Employment Specialist provides staff assistance in the areas, that include: the City's Equal Employment Opportunity (EEO), Affirmative Action (AA), and Americans with Disabilities Act (ADA) regulatory processes; participates in implementation of policies and procedures; reviews compliance; resolves complaints; prepares a variety of statistical and narrative reports.

DISTINGUISHING CHARACTERISTICS

This is a single-position classification. The Equal Employment Specialist independently performs the entire range of administrative and technical duties requiring complete knowledge of the City's policies and procedures. This class is distinguished from the higher level of Equal Employment Manager by the level of responsibility and authority exercised for the City's regulatory processes.

SUPERVISION RECEIVED AND EXERCISED

General direction is provided by a higher-level management staff. Responsibilities may include the technical supervision of administrative and clerical personnel. The Equal Employment Specialist does not supervise.

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Monitors and evaluates the adequacy and effectiveness of the policies and procedures used to implement the EEO/AA Program and ADA compliance.
- Receives and investigates complaints of discrimination and harassment; determines validity of complaints, and resolves informally or recommends appropriate action to formally resolve complaints; assists managers and supervisors in informally resolving conflicts or other matters that could escalate into formal complaints; counsels employees.
- Reviews laws, legislation, rules regulations and court decisions; evaluates impact on agency rules, policies and practices; recommends alternatives, corrections, or remedial actions necessary to maintain an effective EEO/AA program.
- Provides guidance, technical assistance, counseling, and training to Department managers and employees, City Attorney, and Risk Management on EEO, AA, and ADA matters; advises Human Resources and department managers on underutilization and assist in developing plans to actively recruit from underutilized groups.
- Represents the City with Federal, State, local agencies, and community groups regarding EEO/AA/ADA compliance, complaints, reviews, and investigation.
- Conducts surveys and research; compiles and analyzes data; prepares complex narrative and statistical reports; may supervise administrative or clerical staff.
- Performs other or related duties as assigned.

QUALIFICATIONS

Knowledge of:

- Federal, State, and local legislation pertaining to EEO and AA programs and practices.
- EEO/AA/ADA and labor relations case law and regulations.
- Discrimination complaint investigation techniques.
- Principles and practices of public administration, governmental budgeting, supervision, personnel administration, analytical procedures, and modern office management methods and practices.
- Statistical analysis techniques.
- Principles and methods of recruitment, selection, and upward mobility of employees.

Skill in:
- Collecting and analyzing large volumes of data and reaching a conclusion supported by research.
- Analyzing complex problems and identifying alternative actions and solutions.
- Building a consensus among parties with competing or conflicting interests.
- Presenting ideas effectively verbally and in writing.
- Eliciting information and effectively listening.
- Counseling employees and resolving problems.
- Use of computers, computer applications, and software.

Ability to:

- Interpret and apply regulatory practices, rules, and policies to factual situations.
- Conduct investigations and write clear, concise reports.
- Gather, interpret, analyze, and evaluate data.
- Identify ramifications of decisions, anticipate problems, and take proactive action.
- Supervise professional and clerical staff.
- Establish and maintain effective working relationships with people of diverse backgrounds, both internal and external to the organization.
- Meet deadlines in a highly political environment.

EXPERIENCE AND EDUCATION

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Two years of progressively responsible technical professional experience, with responsibility for increasingly more complex assignments implementing EEO/AA programs.

Education:

Completion of a Bachelor's degree from an accredited college in public or business administration, personnel law, or a related subject.

PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut-off date ;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified :
  • If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
  • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.

Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process;

• Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
• Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
• A resume will not substitute for the information required in the supplemental questionnaire.
• Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.

3. Screening Committee: (Pass/Fail) - All applications received will be forwarded to the hiring department for review until the position is filled. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:

For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627.
• Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment;
• Send an email to employment@cityofsacramento.org ; or
• Call the Human Resources Department at (916) 808-5726

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

Closing Date/Time: Continuous

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• City of Sacramento

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