Capital Programs and Facilities Management Recruitment Coordinator (Administrative Support Coordinator I)

Job Title

Capital Programs and Facilities Management Recruitment Coordinator

Classification

Administrative Support Coordinator I

AutoReqId

542091

Department

Capital Programs and Facilities Management

Sub-Division

Associate Vice President, Facilities Management

Salary Range

Classification Range $3,864 - $ 6,072 per month

(Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,100 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Capital Programs and Facilities Management team as the Capital Programs and Facilities Management Recruitment Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity.

Under general guidance of the Director of Business and Administrative Services, this position supports Human Resources functions for all departments within Capital Programs and Facilities Management (CPFM). The Administrative Support Coordinator offers a wide range of support to department staff, and management, and serves as a main point of contact for CPFM candidates. The CPFM Recruitment Support Coordinator works independently coordinating sensitive Human Resources related matters, such as tracking employee leaves, separations, and completing injury reports. This position is also responsible for coordinating a high-volume of recruitments, which includes editing position descriptions, initiating and dispositioning recruitments within the CHRS Recruiting system, coordinating interview panels and scheduling interviews, as well as onboarding new employees. The CPFM Recruitment Coordinator also evaluates internal Human Resource business processes and documents and makes recommendations for improvement, optimizing digitalizing processes, forms and using systems to submit, track, and report information. This position is responsible for regularly updating the recruitment log and ensuring data is accurate for reporting. Serves as a backup for CPFM uniform orders and supports Department Information Technology coordination. May assist in the logistical planning and setup for CPFM and Administration and Finance Division events. The position must ensure protocols are adhered to and documents and reports are processed in accordance with campus guidelines and governmental regulations.

The Administrative Support Coordinator has exceptional customer service, is approachable, professional, and supports an inclusive environment. Must be extremely organized with great time management skills and is able to prioritize tasks. This position requires a high degree of dependability, confidentiality and discretion. The Administrative Support Coordinator is detail oriented in their work and ensures accuracy for all assignments. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Requires excellent administrative skills, experience working with recruitments and onboarding, working within the California State University (CSU) system, excellent communication and interpersonal skills, ability to uphold a high standard of integrity, confidentiality and discretion, as well as possessing a customer service-oriented attitude. Bachelor’s degree from an accredited four-year University is preferred.

Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. May require a knowledge of business mathematics beyond basic arithmetic. Responsible for large scale, complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Support staff and work unit priorities are usually set. Full accountability for workflow and completion of work for the assigned support staff. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Assignments will require interaction at the highest levels within and outside the university, often in sensitive interpersonal situations.

License/Certifications

California Driver’s License. Live Scan Required.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Hiring Preference

On-Campus CSUEU Employees

Advertised: Aug 22 2024 Pacific Daylight Time
Applications close: Sep 05 2024 Pacific Daylight Time

Closing Date/Time:

Fullerton, California 92831 United States View Map