Executive Assistant to the Director (Police Department) (Exempt)

The Position

The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

The Position

The City of Oakland is currently recruiting to fill one Executive Assistant to the Director vacancy within the Oakland Police Department. Under direction, an Executive Assistant to the Director will use a full range of professional clerical, administrative and technical level skills to provide the Chief of Police with responsible, complex and confidential clerical and administrative support on matters of significance with a high consequence of error. Incumbents' duties require specialized knowledge and the ability to interpret broadly defined policies and procedures; supervise assigned clerical staff; and perform related duties as assigned.

Why join the City of Oakland Police Department?

Executive Assistant to the Director is distinguished from the clerical support classes in that the nature, diversity and scope of responsibilities requires the frequent use of discretion, initiative, independent judgment and in the amount of contact with the public, government, agency officials, representatives of community and business organizations and all levels of City staff. Pursuant to the Oakland Charter 902(f), this position is exempt from the regulations of the Civil Service Board.
Executive Assistant to the Director receives direction from a department head or Personnel Director. May provide direct or indirect supervision over assigned clerical staff


We are looking for someone who is:

Highly organized. You will be responsible for managing the Chief’s and other members of the executive team's calendar.
Able to work independently. You will need to make decisions with minimal direction.
Professional. You will be interacting with elected officials and leaders at all levels Citywide.
Able to exercise confidentiality. You will be dealing with highly sensitive information.
Technologically proficient. You will be using MS Office Suite, Zoom, and Adobe on a daily basis.

What you will typically be responsible for:

• Receiving and screening visitors and telephone calls.
• Making appointments and maintaining the Chief of Police and other members of the executive team's calendar.
• Proofreading written materials for thoroughness, accuracy, format, and compliance with policies and procedures.
• Compiling and maintaining records and preparing reports.
• Supervising, training and evaluating assigned administrative staff.

Read the complete job description by clicking here .

A few reasons you might love this job:

• You will learn the complexities of law enforcement
• You will make a positive impact by playing a vital role in bettering the local community and the lives of its residents through your work.
• You will be part of a growing and thriving Police Department.

A few challenges you might face in this job:

• You will be engaging with individuals at all levels in a politically dynamic environment.
• You will need to quickly learn the work with minimal direction.
• You will need to navigate competing priorities with challenging timelines.

Competencies Required:

Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
Adaptability: Responding positively to change and modifying behavior as the situation requires
Attention to Detail: Focusing on the details of work content, work steps, and final work product
Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity
Oral Communication: Engaging effectively in dialogue
Writing: Communicating effectively in writing
Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness
Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries


* Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland

Minimum Requirements for Application

Education:
An Associate's Degree in a related field. Bachelor's degree is desirable.

Experience:
Two years of progressively responsible experience in a position comparable to Administrative Assistant II level position in the City of Oakland, or five years of increasingly responsible experience providing administrative and clerical support to an executive management level position or elected official.

Supplemental Information

Supplemental Information:

This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902. All applications received will be forwarded to the Human Resources Management Department for further consideration.
Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews.

What’s in it for you?

• Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule
• 15 paid holidays
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave: Employees accrue 12 days per year
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k, and employee Training.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

http://agency.governmentjobs.com/oaklandca/default.cfm .

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Due to current events and pandemic-related safety concerns, City facilities may be closed to the public.

Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.

The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*:

• CalPERS Medical
• Dental
• Vision
• Medical Waiver Plan - Cash-In-Lieu
• Flexible Spending Accounts
• Commuter Benefits
• Group & Supplemental Life Insurance
• Employee Assistance Program (EAP)
• Guaranteed Ride Home (GRH)
• Pension Benefits
• Deferred Compensation

* Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements

Closing Date/Time: 9/4/2024 11:59 PM Pacific

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