Job Location: This position will be located at 205 Jefferson St., Jefferson City, MO 65101.
Why you’ll love this position: The Procurement area is responsible for procuring services and commodities through local purchases, statewide contracts, or bids for the entire Department. Additional duties include coordination of telephone services, receipt and distribution of all commodities purchased, acting as liaison with the Office of Administration, Division of Purchasing and Materials Management, (OA, DPMM) maintenance of all vendor catalogues and statewide contracts, application for and renewal of gasoline credit cards, coordination of all Department printing requests, and coordination of the minority and women owned businesses purchases.
- Communicate effectively with staff and vendors.
- Assist staff with procurement rules, purchasing needs, and options.
- Open and deliver mail for the section.
- Verify vendor accuracy in MissouriBUYS.
- Submit and modify orders in SAMII & MissouriBUYS.
- Receive orders in SAMII & MissouriBUYS.
- Order all office supplies for Central Office, MSB & MSSD using UMB procurement card.
- Reconcile UMB procurement card statement monthly.
- Receive and confirm commodities shipped to the Department.
- Answer inquiries from staff and/or vendors concerning purchased items and/or invoice remittance.
- Maintain file of all purchase orders for Central Office, MSB & MSSD.
- Process returns for damaged and/or incorrect merchandise, verify credits received.
- Audit invoices against purchase orders to ensure accuracy and initiate payment.
- Review and verify vendor statement, contact vendors if necessary regarding discrepancies.
- Assign print numbers for print jobs through Office of Administration (OA) print shop.
- Assist staff with questions, concerns and issues with MissouriBuys, serve as department liaison as needed.
- Archive all Accounting/Procurement financial files.
- Maintain archive listing for Accounting/Procurement files.
- Assist staff in finding sources of supply.
- Maintain Central Office supply room, including copy paper & kitchen paper towels.
- Establish contract numbers for Special Delegation of Authority (SDA) contracts in MissouriBUYS.
- Maintain vendor E-Verify and tax compliance file.
- Perform other duties as assigned.
- Demonstrate regular, reliable, and engaged attendance.
Minimum Qualifications: - Graduation from high school or high school equivalency.
- Minimum of three years’ experience in progressively responsible administrative duties.
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
