Position Summary Are you a detail-oriented professional who thrives in a dynamic environment? We’re seeking an Administrative Support Coordinator II to join our team at the College of Arts and Letters Dean’s Office. As the public face of our office, you’ll play a crucial role in ensuring smooth operations and exceptional service.
Key Responsibilities: - Front Office Efficiency: You’ll be the first point of contact for visitors, both in person and over the phone. Your friendly demeanor and efficient handling of inquiries will set the tone for our office.
- Budget and Financial Management: You’ll manage budget-related tasks, including the Technology Acquisition Review Process. Your attention to detail will help us make informed financial decisions.
- Collaboration: Working independently, you’ll coordinate with various departments within the college and collaborate with the campus community. Your ability to exercise judgment and communicate effectively will be key.
- Event Coordination: Assist the Dean’s Assistant in organizing standing committees and routine internal events. Your organizational skills will shine as you ensure successful gatherings.
Why Join Us? - Mission-Driven: Be part of a college committed to fostering creativity, critical thinking, and cultural understanding.
- Growth Opportunities: We invest in your professional development and offer pathways for advancement.
- Inclusive Environment: Join a diverse community that values collaboration and mutual respect.
If you're detail-oriented, proactive, and eager to contribute to a dynamic academic environment, we’d love to hear from you!
Position Information - Full-time, permanent/probationary, role offering comprehensive benefits.
- Position is designated non-exempt under FLSA and is eligible for overtime compensation.
- Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
- The individual hired into this role will work on campus at SDSU in San Diego.
Department Summary The College of Arts and Letters has 18 academic departments, 12 interdisciplinary programs, 24 centers, and one joint doctoral program. With over 475 permanent faculty and associated lecturers, the College is the largest of the seven colleges at San Diego State University and is responsible for 36% of the instruction at the University. There are approximately 60 clerical and technical employees in the college. The Dean's Office is responsible for the implementation and continued support of the instructional, research, and development processes in the college.
For more information regarding the College of Arts and Letters, click here .
Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Key Qualifications - Proficient in Microsoft Office Suite.
- Basic understanding of budget rules and processes.
- Experience coordinating administrative support functions for a group.
- Experience with data entry and updating database records.
- Experience using software tools and submitting expense reports.
Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,000 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .
CSU Classification Salary Range: $3,865 - $6,336 per month.
Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community.
Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here .
Principles of Community
At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.
SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.
Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on August 21, 2024. To receive full consideration, apply by August 20, 2024. The position will remain open until filled.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.
SDSU is a smoke-free campus. For more information, please click here .
SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu.
Advertised: Aug 06 2024 Pacific Daylight Time
Applications close:Closing Date/Time:
