Job Description
This International Shipping Coordinator role is responsible for managing and executing all international export shipment activities on behalf of our shipping teams, located at our key manufacturing hubs. The International Shipping Coordinator will ensure compliance with global trade regulations while meeting customer delivery expectations. This role requires a strong understanding of Incoterms, FedEx and freight forwarding processes, and commercial invoice documentation to support efficient and compliant export operations.
About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Required Skills and Education
This International Shipping Coordinator role is responsible for managing and executing all international export shipment activities on behalf of our shipping teams, located at our key manufacturing hubs. The International Shipping Coordinator will ensure compliance with global trade regulations while meeting customer delivery expectations. This role requires a strong understanding of Incoterms, FedEx and freight forwarding processes, and commercial invoice documentation to support efficient and compliant export operations.
- Coordinate and process all export shipments on behalf of our shipping teams
- Ensure compliance with all international trade regulations, export laws, and customs requirements
- Prepare, review, and process export documentation including commercial invoices, packing lists, and shipping instructions
- Verify accuracy of shipping documentation to prevent delays, penalties, or compliance issues
- Collaborate with internal departments including contracts, customer service, and warehouse teams to ensure order accuracy and readiness
- Knowledge of Incoterms to ensure correct cost and risk allocation between buyer and seller and understand who is the Exporter of Record (EOR)
- Work closely with Freight Forwarders and parcel carriers to schedule shipments and resolve transportation issues
- Follow specific Freight Forwarder Shipper's Letter of Instruction (SLI) per customer requirements
- Conduct Denied Party Screening checks before each international shipment
- Submit Electronic Export Information (EEIs) into the government's Automated Commercial Environment (ACE) portal.
- Create parcel shipping labels via carrier shipping portals
- Support audits and maintain records in accordance with export compliance requirements
- This will be considered a Hybrid role at either our Austin, Texas or Nashua, New Hampshire location. In office at least 3 days per week.
- This position will work on a 9/80 schedule where you will have every other Friday off.
- Standard Hours of Operation will be around 8AM - 5PM EST
- This role will require up to 10% of travel.
About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Required Skills and Education
- Typically a Bachelor's Degree and 4 years work experience or equivalent experience
- Experience using Incoterms (2020), export compliance, and international shipping documentation
- Strong Understanding of Electronic Export Information (EEIs) and submitting them into Automated Commercial Environment (ACE) portal.
- Familiarity with commercial invoice processing and documentation requirements
- Experience with processing domestic and international parcel and freight shipments
- Experience in creating domestic and international FedEx labels
- Experience working with freight forwarders and customs brokers
- Bachelor's degree in supply chain, Logistics, Business, or related field (or equivalent experience)
- 5+ years of experience in export coordination and international logistics
- Experience with export control regulations (EAR, ITAR)
- Department of Commerce Shipments
- Department of State Licensable Shipments
- ITAR Licensable and ITAR License Exemptions
- Knowledge of tariff classification (Schedule B) and country-specific import/export requirements
- Knowledge and Experience managing Carnets
- Knowledge in transporting items via Hand Carry
- Experience with Oracle ERP systems
- Experience with shipping Hazmat and general knowledge of Hazmat regulations
- Experience in working with Transportation Management Systems and 3PLs
- Experience in Department of Defense Contracts and utilizing Government shipping portals such as MIL-Comply and PIEE in order to ship DD250s and DD149s
- Excellent organizational skills and attention to detail
- Strong communication and problem-solving abilities
- Ability to manage multiple shipments and priorities in a fast-paced environment
Job Description
This International Shipping Coordinator role is responsible for managing and executing all international export shipment activities on behalf of our shipping teams, located at our key manufacturing hubs. The International Shipping Coordinator will ensure compliance with global trade regulations while meeting customer delivery expectations. This role requires a strong understanding of Incoterms, FedEx and freight forwarding processes, and commercial invoice documentation to support efficient and compliant export operations.
About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Required Skills and Education
This International Shipping Coordinator role is responsible for managing and executing all international export shipment activities on behalf of our shipping teams, located at our key manufacturing hubs. The International Shipping Coordinator will ensure compliance with global trade regulations while meeting customer delivery expectations. This role requires a strong understanding of Incoterms, FedEx and freight forwarding processes, and commercial invoice documentation to support efficient and compliant export operations.
- Coordinate and process all export shipments on behalf of our shipping teams
- Ensure compliance with all international trade regulations, export laws, and customs requirements
- Prepare, review, and process export documentation including commercial invoices, packing lists, and shipping instructions
- Verify accuracy of shipping documentation to prevent delays, penalties, or compliance issues
- Collaborate with internal departments including contracts, customer service, and warehouse teams to ensure order accuracy and readiness
- Knowledge of Incoterms to ensure correct cost and risk allocation between buyer and seller and understand who is the Exporter of Record (EOR)
- Work closely with Freight Forwarders and parcel carriers to schedule shipments and resolve transportation issues
- Follow specific Freight Forwarder Shipper's Letter of Instruction (SLI) per customer requirements
- Conduct Denied Party Screening checks before each international shipment
- Submit Electronic Export Information (EEIs) into the government's Automated Commercial Environment (ACE) portal.
- Create parcel shipping labels via carrier shipping portals
- Support audits and maintain records in accordance with export compliance requirements
- This will be considered a Hybrid role at either our Austin, Texas or Nashua, New Hampshire location. In office at least 3 days per week.
- This position will work on a 9/80 schedule where you will have every other Friday off.
- Standard Hours of Operation will be around 8AM - 5PM EST
- This role will require up to 10% of travel.
About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Required Skills and Education
- Typically a Bachelor's Degree and 4 years work experience or equivalent experience
- Experience using Incoterms (2020), export compliance, and international shipping documentation
- Strong Understanding of Electronic Export Information (EEIs) and submitting them into Automated Commercial Environment (ACE) portal.
- Familiarity with commercial invoice processing and documentation requirements
- Experience with processing domestic and international parcel and freight shipments
- Experience in creating domestic and international FedEx labels
- Experience working with freight forwarders and customs brokers
- Bachelor's degree in supply chain, Logistics, Business, or related field (or equivalent experience)
- 5+ years of experience in export coordination and international logistics
- Experience with export control regulations (EAR, ITAR)
- Department of Commerce Shipments
- Department of State Licensable Shipments
- ITAR Licensable and ITAR License Exemptions
- Knowledge of tariff classification (Schedule B) and country-specific import/export requirements
- Knowledge and Experience managing Carnets
- Knowledge in transporting items via Hand Carry
- Experience with Oracle ERP systems
- Experience with shipping Hazmat and general knowledge of Hazmat regulations
- Experience in working with Transportation Management Systems and 3PLs
- Experience in Department of Defense Contracts and utilizing Government shipping portals such as MIL-Comply and PIEE in order to ship DD250s and DD149s
- Excellent organizational skills and attention to detail
- Strong communication and problem-solving abilities
- Ability to manage multiple shipments and priorities in a fast-paced environment
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