Court Assistant

Part-Time Court Assistant

The Court Assistant provides administrative, procedural, legal, and technical support to a Judge who is blind, ensuring seamless courtroom operations and effective case management. This role serves as a resource coordinator and requires strong organizational skills, adaptability, discretion, and the ability to work collaboratively while accommodating the accessibility needs of the judge.

A part-time work schedule will be determined. The schedule may vary Monday through Friday between 8:00 a.m. and 4:00 p.m.

Essential Duties & Responsibilities:

• Organize case files and records, ensuring all documents are accessible and properly formatted according to the Judge's directive.
• Assist the Judge with navigating court files and non-court file documents, including providing verbal descriptions or summaries of visual content as needed.
• Assist the Judge in screening and responding to in-person, telephone, electronic (Outlook) and mail inquiries from attorneys, litigants, and law enforcement agencies.
• Summarize and read written legal material. Communicate and provide information, verbally and in writing, to other judges, court staff, law enforcement, attorneys, parties to the case, and the public to ensure smooth proceedings.
• Assist the Judge during hearings. This includes acting as a scribe during courtroom proceedings.
• Prepare, proofread, and process memorandums, orders, opinions, and other court-related documents for signature as directed.
• Utilize adaptive technology and software to ensure the Judge has access to electronic documents and records in accessible formats.
• Provide real-time assistance with reading printed documents, diagrams, or exhibits during court proceedings, when required.
• Collaborate with IT and court administration to ensure accessibility tools and accommodations are functioning properly.
• Make Judge's revisions on orders and assist with proofreading marks.
• Assist with electronic legal research under the Judge's direction, including Westlaw searches.
• Demonstrates regular and predictable attendance, including attendance at required meetings.
• Contribute to the efficiency and effectiveness of the Court's services to its customers by participating as an active member of a team.
• Performs other related work as assigned.

Minimum Training and Experience:

Required Education and Experience:

Education: High school graduate or equivalent.

Experience: At least two (2) years of progressively responsible clerical/administrative experience, knowledge of office practices, and understanding of court procedures. Experience that involved duties as the principal office assistant to a supervisor who was dealing with law-related matters is preferred.

Education in a college or university may be substituted for a maximum of one (1) year of experience on the basis of 30 semester (45 quarter) hours equals nine months of experience. Education in a legal or paralegal curriculum may be substituted for a maximum of two years of experience on the basis of one full academic year (30 semester or 45 quarter hours) equals one year of experience.

Other Necessary Qualifications:

Knowledge:

• English grammar, spelling, punctuation, including legal terminology
• Computer systems and applications, including word processing software
• Data entry systems and email management platforms
• Professional office practices and procedures
• Proper oral reading techniques and practices

Ability:

• Maintain strict confidentiality of sensitive information
• Read aloud clearly with excellent diction and pronunciation
• Describe visual information clearly and objectively
• Demonstrate strong attention to detail in all tasks
• Organize and manage multiple priorities effectively
• Work professionally in a fast-paced court environment
• Communicate effectively with diverse stakeholders
• Anticipate and respond to informational needs proactively
• Establish and maintain effective working relationships
• Adjust priorities as circumstances require

Other Information:

Physical Requirements: Work is performed in an office environment. Positions in the class typically require: reaching, lifting, pushing, pulling, grasping, talking, hearing, seeing and repetitive motions. Move and lift objects less than 25 pounds such as mail, files and supplies. Operate office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time.

Salary for Part-Time Court Assistant position: $22.20/hour. Estimated at up to 28 hours per week, with a schedule determined by the assigned judge. This might be a certain number of set hours per day, three to four days per week.

Benefits: This position receives earned sick time, one hour for every 30 hours worked, not to exceed 72 hours a year, and parking. Medical insurance is not provided.

Part-Time Court Assistant

The Court Assistant provides administrative, procedural, legal, and technical support to a Judge who is blind, ensuring seamless courtroom operations and effective case management. This role serves as a resource coordinator and requires strong organizational skills, adaptability, discretion, and the ability to work collaboratively while accommodating the accessibility needs of the judge.

A part-time work schedule will be determined. The schedule may vary Monday through Friday between 8:00 a.m. and 4:00 p.m.

Essential Duties & Responsibilities:

• Organize case files and records, ensuring all documents are accessible and properly formatted according to the Judge's directive.
• Assist the Judge with navigating court files and non-court file documents, including providing verbal descriptions or summaries of visual content as needed.
• Assist the Judge in screening and responding to in-person, telephone, electronic (Outlook) and mail inquiries from attorneys, litigants, and law enforcement agencies.
• Summarize and read written legal material. Communicate and provide information, verbally and in writing, to other judges, court staff, law enforcement, attorneys, parties to the case, and the public to ensure smooth proceedings.
• Assist the Judge during hearings. This includes acting as a scribe during courtroom proceedings.
• Prepare, proofread, and process memorandums, orders, opinions, and other court-related documents for signature as directed.
• Utilize adaptive technology and software to ensure the Judge has access to electronic documents and records in accessible formats.
• Provide real-time assistance with reading printed documents, diagrams, or exhibits during court proceedings, when required.
• Collaborate with IT and court administration to ensure accessibility tools and accommodations are functioning properly.
• Make Judge's revisions on orders and assist with proofreading marks.
• Assist with electronic legal research under the Judge's direction, including Westlaw searches.
• Demonstrates regular and predictable attendance, including attendance at required meetings.
• Contribute to the efficiency and effectiveness of the Court's services to its customers by participating as an active member of a team.
• Performs other related work as assigned.

Minimum Training and Experience:

Required Education and Experience:

Education: High school graduate or equivalent.

Experience: At least two (2) years of progressively responsible clerical/administrative experience, knowledge of office practices, and understanding of court procedures. Experience that involved duties as the principal office assistant to a supervisor who was dealing with law-related matters is preferred.

Education in a college or university may be substituted for a maximum of one (1) year of experience on the basis of 30 semester (45 quarter) hours equals nine months of experience. Education in a legal or paralegal curriculum may be substituted for a maximum of two years of experience on the basis of one full academic year (30 semester or 45 quarter hours) equals one year of experience.

Other Necessary Qualifications:

Knowledge:

• English grammar, spelling, punctuation, including legal terminology
• Computer systems and applications, including word processing software
• Data entry systems and email management platforms
• Professional office practices and procedures
• Proper oral reading techniques and practices

Ability:

• Maintain strict confidentiality of sensitive information
• Read aloud clearly with excellent diction and pronunciation
• Describe visual information clearly and objectively
• Demonstrate strong attention to detail in all tasks
• Organize and manage multiple priorities effectively
• Work professionally in a fast-paced court environment
• Communicate effectively with diverse stakeholders
• Anticipate and respond to informational needs proactively
• Establish and maintain effective working relationships
• Adjust priorities as circumstances require

Other Information:

Physical Requirements: Work is performed in an office environment. Positions in the class typically require: reaching, lifting, pushing, pulling, grasping, talking, hearing, seeing and repetitive motions. Move and lift objects less than 25 pounds such as mail, files and supplies. Operate office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time.

Salary for Part-Time Court Assistant position: $22.20/hour. Estimated at up to 28 hours per week, with a schedule determined by the assigned judge. This might be a certain number of set hours per day, three to four days per week.

Benefits: This position receives earned sick time, one hour for every 30 hours worked, not to exceed 72 hours a year, and parking. Medical insurance is not provided.

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