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Summary
Senior Flight Scheduler
Embry-Riddle Aeronautical University marks its Centennial, celebrating 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ — and a worldwide network spanning nearly 120 global locations — Embry-Riddle stands as the world's largest aviation and aerospace university.
For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.
As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.
The Opportunity
The Senior Flight Scheduler is responsible for managing and coordinating flight scheduling operations for students, instructors, and staff across multiple flight training locations. This position supervises student employees and ensures efficient scheduling, data integrity, and operational continuity of flight training activities.
This role serves as a key liaison between Flight Operations, the Office of the Registrar, IT teams, and other university departments to ensure accurate integration of flight scheduling systems and student data.
Key Responsibilities
- Oversee daily scheduling operations for flights, simulators, and check rides
- Supervise student staff and coordinate scheduling activities across locations
- Manage student flight blocks, instructor assignments, and course registration
- Maintain and update scheduling systems (ETA/SIMS) and ensure data accuracy
- Coordinate checkrides, DPE availability, and rescheduling due to disruptions
- Serve as liaison with Registrar, IT, and internal departments
- Monitor compliance with academic and operational requirements
- Prepare reports and provide insights to department leadership
Perks Await You at Embry-Riddle!
- Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
- Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
- Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
- Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
Required Education and Qualifications
- Bachelor's degree (Business, IT, Aviation, or related field preferred)
- Minimum 1–3 years of relevant work experience in scheduling, operations, or student support
- Strong organizational, analytical, and problem-solving skills
- Ability to manage multiple priorities in a high-volume environment
- Proficiency in Microsoft Office Suite (Excel, Access, Word, PowerPoint, Outlook)
- Experience working with complex information systems and data management tools
Preferred Qualifications
- Experience with ETA, SIMS, or Campus Solutions systems
- Knowledge of flight training operations and academic scheduling processes
- Experience with timekeeping, scheduling, or operational systems
- Familiarity with FAA and accreditation-related requirements
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Job Description
Senior Flight Scheduler
Embry-Riddle Aeronautical University marks its Centennial, celebrating 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ — and a worldwide network spanning nearly 120 global locations — Embry-Riddle stands as the world's largest aviation and aerospace university.
For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.
As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.
The Opportunity
The Senior Flight Scheduler is responsible for managing and coordinating flight scheduling operations for students, instructors, and staff across multiple flight training locations. This position supervises student employees and ensures efficient scheduling, data integrity, and operational continuity of flight training activities.
This role serves as a key liaison between Flight Operations, the Office of the Registrar, IT teams, and other university departments to ensure accurate integration of flight scheduling systems and student data.
Key Responsibilities
- Oversee daily scheduling operations for flights, simulators, and check rides
- Supervise student staff and coordinate scheduling activities across locations
- Manage student flight blocks, instructor assignments, and course registration
- Maintain and update scheduling systems (ETA/SIMS) and ensure data accuracy
- Coordinate checkrides, DPE availability, and rescheduling due to disruptions
- Serve as liaison with Registrar, IT, and internal departments
- Monitor compliance with academic and operational requirements
- Prepare reports and provide insights to department leadership
Perks Await You at Embry-Riddle!
- Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
- Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
- Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
- Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
Required Education and Qualifications
- Bachelor's degree (Business, IT, Aviation, or related field preferred)
- Minimum 1–3 years of relevant work experience in scheduling, operations, or student support
- Strong organizational, analytical, and problem-solving skills
- Ability to manage multiple priorities in a high-volume environment
- Proficiency in Microsoft Office Suite (Excel, Access, Word, PowerPoint, Outlook)
- Experience working with complex information systems and data management tools
Preferred Qualifications
- Experience with ETA, SIMS, or Campus Solutions systems
- Knowledge of flight training operations and academic scheduling processes
- Experience with timekeeping, scheduling, or operational systems
- Familiarity with FAA and accreditation-related requirements
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ABOUT THE COMPANY
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