Administrative Assistant

ESSENTIAL FUNCTIONS

NATURE OF WORK
Under general supervision, coordinates and performs a variety of skilled administrative functions; provides clerical support to assigned management and/or other departmental personnel; and performs other related duties as assigned.

The following duties are the fundamental, crucial job duties performed by this position. This is not a comprehensive list of all tasks that may be assigned. Incumbent may be required to perform other duties as assigned and appropriate for the position.

• Answers, screens, and directs incoming calls; responds to public inquiries and requests for information; records, logs, and files public disclosure requests
• Prepares, maintains, and distributes correspondence, agendas, meeting minutes, resolutions, contracts, reports, forms, electronic newsletters, rosters, and other departmental documentation.
• Attends and participates in administrative briefings and/or other assigned meetings; records and transcribes meeting minutes.
• Reconciles cash drawers against reported income; submits monthly reports to management.
• Updates and maintains departmental policies, lists, records, files, and databases; performs a variety of records management functions; maintains compliance with established records retention guidelines.
• Assists with applicant testing, pre-employment investigations, new employee orientation, and staff training; tracks and maintains employee training records.
• Performs a variety of accounts payable and receivable functions, reconciles cash drawers against reported income; prepares payroll for area of assignment and monthly reports.
• Receives and processes public records requests.
• Participates in administering assigned departmental grants and/or contracts; compiles data and submits related reports in accordance with reporting requirements.
• Monitors and maintains office supply inventories.
• Coordinates and conducts special projects as assigned.

WORKING ENVIRONMENT / PHYSICAL DEMANDS

Work is performed in a standard office environment and involves sitting and standing for extended periods of time, walking, bending, reaching, and lifting of objects up to 35 pounds. Occasional non-normal business hours, night meetings and some travel are required.

DISTINGUISHING CHARACTERISTICS:
This is the journey level in the Administrative Assistant series. Incumbents have acquired necessary administrative support knowledge and are granted a greater degree of independence as further experience is gained.

REQUIRED QUALIFICATIONS

REQUIRED: High School Diploma or G.E.D. equivalent AND three (3) years’ experience as an office or administrative assistant; OR equivalent combination of education and experience.

Depending on area of assignment, a Notary Public License and/or other specialized certifications may be required

COMPETENCIES (Knowledge, Skills, Abilities, and Behaviors)

Knowledge of:

• Departmental operations relative to area of assignment.
• General office practices and equipment.
• Standard computer software applications.
• Basic accounting principles.
• Records management principles and standards.

Skills in:

• Coordinating and conducting a variety of skilled administrative support functions.
• Preparing and maintaining correspondence, reports, and other types of documentation.
• Scheduling and organizing meetings, appointments, social functions, and other departmental events.
• Assisting in administering grants/contracts and performing general accounting duties.
• Establishing and maintaining effective working relationships with other staff, County departments, outside agencies, and the general public.
• Communicating effectively verbally and in writing.

Ability to:

• Learn and follow County policies and procedures.

Behaviors:

• Regular, reliable attendance with minimal unplanned absences.
• A willingness to embrace change and grow personally, professionally, and as an organization.
• Earn trust and respect through clear communication, follow-through, taking ownership and maintaining confidentiality while providing professional services.
• Accept personal responsibility for work, actions, and words.
• Commit to the delivery of public services that will benefit the community and contribute to the well-being and quality of life for the citizens of Lewis County.
• Build constructive working relationships with colleagues and stakeholders.

Lewis County is an equal opportunity employer that provides access, free from discrimination based on race, color, national origin, religion, age, sex, marital status, sexual orientation, military or veteran status, pregnancy, disability, genetic information or any other basis protected by law in employment or provisions of services.

Health Insurance: We offer comprehensive medical coverage-including vision-along with dental and basic life insurance for employees and their families. Multiple medical plan options are available, so you can choose the coverage that best fits your needs.

Retirement Plans: Secure your future with enrollment in one of Washington State's Department of Retirement Systems programs: PERS, PSERS, or LEOFF. Both you and the County contribute to your retirement, ensuring long-term financial stability.

Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.

Longevity: We recognize and reward your dedication with additional monthly compensation for continuous service milestones.

Deferred Compensation: Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.

Public Service Loan Forgiveness: If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Please visit our Employee Benefits webpage for details: 2026 Benefits

Accommodations for All Applicants: If you need accommodations during the selection process, we’re here to help! Contact our Human Resources Department at (360) 740-2737 or HR@lewiscountywa.gov .

Closing Date/Time: 6/10/2026 11:59 PM Pacific

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• Lewis County, WA

• 360-740-2737

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