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Summary
Tribal Council Support Technician - Kenaitze Tribal Member Only
Department: Tribal Programs
Program: Tribal Council
Reports to: Tribal Council Office Manager
Employment Status: Full-Time
FLSA Status: Non-Exempt
Schedule: 40 Hours/52 Weeks
Job Summary
The Tribal Council Support Technician provides administrative support to the Tribal Council Office Manager and the Tribal Council. The Technician will assist Tribal Council, Board, Commission, and Committees with document preparation, filing, and correspondence.
Essential Functions
- Assists with preparing and distributing agendas, packets, and minutes for Tribal Council, Board, Commission, and Committees
- Responsible for setting up Tribal Council, Board, Commission, and Committee meetings to include catering services and room preparation
- Schedules meetings as directed
- Responsible for data entry and filing of all Tribal Governance records and documents
- Maintains strict confidentiality of all Tribal Council, Board, Commission, and Committee discussions and documents
- Responsible for receiving and distributing all Tribal Council mail
- Shall maintain a clean and orderly Tribal Council Chambers, kitchen, and offices, including taking inventory and ordering supplies on a weekly or as-needed basis
- Ability to balance and prioritize multiple projects and priorities
- Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies and TERO ordinance
It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.
Working Conditions
Lifting Requirements
- Sedentary work Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Physical Requirements
- Stand or Sit (Stationary position)
- Walk (Move, Traverse)
- Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
- Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)
- Stoop, kneel, crouch or crawl (Position self (to), Move)
- Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
- See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
- Pushing or Pulling
- Repetitive Motion
OSHA Categories
- Category III - Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid
Equipment and Tools
List Equipment used for job: Computer, phone, printer, scanner
Drives KIT or Personal Vehicle: Personal
Travel
- Kenaitze Service Area
- In-State
Qualifications
Education
- High School Diploma or General Education Degree (GED)
Experience
- One (1) year of clerical experience
License/Certification
- Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hire
- Basic Life Support (BLS) certification required, or obtain within 90 days of hire
Preferred
- Knowledge and experience working with cultural diversities
- One (1) year of customer service experience
Special Skills
- Proficiency with Microsoft Suite, or obtain training within 90 days of hire
- Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others
- Ability to multi-task, work independently, and meet deadlines
- Ability to maintain confidentiality
- Detail-oriented with strong organizational skills
This position is a Covered Position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and to the Indian Child Protection and Family Violence Prevention Act, (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position.
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Job Description
Tribal Council Support Technician - Kenaitze Tribal Member Only
Department: Tribal Programs
Program: Tribal Council
Reports to: Tribal Council Office Manager
Employment Status: Full-Time
FLSA Status: Non-Exempt
Schedule: 40 Hours/52 Weeks
Job Summary
The Tribal Council Support Technician provides administrative support to the Tribal Council Office Manager and the Tribal Council. The Technician will assist Tribal Council, Board, Commission, and Committees with document preparation, filing, and correspondence.
Essential Functions
- Assists with preparing and distributing agendas, packets, and minutes for Tribal Council, Board, Commission, and Committees
- Responsible for setting up Tribal Council, Board, Commission, and Committee meetings to include catering services and room preparation
- Schedules meetings as directed
- Responsible for data entry and filing of all Tribal Governance records and documents
- Maintains strict confidentiality of all Tribal Council, Board, Commission, and Committee discussions and documents
- Responsible for receiving and distributing all Tribal Council mail
- Shall maintain a clean and orderly Tribal Council Chambers, kitchen, and offices, including taking inventory and ordering supplies on a weekly or as-needed basis
- Ability to balance and prioritize multiple projects and priorities
- Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies and TERO ordinance
It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.
Working Conditions
Lifting Requirements
- Sedentary work Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Physical Requirements
- Stand or Sit (Stationary position)
- Walk (Move, Traverse)
- Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
- Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)
- Stoop, kneel, crouch or crawl (Position self (to), Move)
- Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
- See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
- Pushing or Pulling
- Repetitive Motion
OSHA Categories
- Category III - Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid
Equipment and Tools
List Equipment used for job: Computer, phone, printer, scanner
Drives KIT or Personal Vehicle: Personal
Travel
- Kenaitze Service Area
- In-State
Qualifications
Education
- High School Diploma or General Education Degree (GED)
Experience
- One (1) year of clerical experience
License/Certification
- Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hire
- Basic Life Support (BLS) certification required, or obtain within 90 days of hire
Preferred
- Knowledge and experience working with cultural diversities
- One (1) year of customer service experience
Special Skills
- Proficiency with Microsoft Suite, or obtain training within 90 days of hire
- Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others
- Ability to multi-task, work independently, and meet deadlines
- Ability to maintain confidentiality
- Detail-oriented with strong organizational skills
This position is a Covered Position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and to the Indian Child Protection and Family Violence Prevention Act, (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position.
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ABOUT THE COMPANY
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