Human Resource Specialist

Under the general direction of the Human Resource Manager, the Human Resource Specialist performs a variety of specialized human resources duties in support of classified and certificated personnel programs and functions; serves as a resource to MUSD departments and employees regarding designated personnel functions, activities, policies, and procedures; prepares, maintains and evaluates a variety of manual and automated personnel files, records, and reports.

The incumbents in this classification provide the school community with complex and varied technical functions in support of the Human Resources Department, which directly support student learning and achievement.

The following alphabetical list of functions, duties and tasks is typical for this classification.

Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties and tasks from those set forth below to address business needs and changing business practices.

• Assists in the certificated and/or classified layoff activities; determine, and enforce, personnel standards and practices.
• Communicates with personnel and various outside agencies to exchange information,
  
  coordinate activities, and resolve issues or concerns;
  
  provides employment verifications as requested;
  
  maintains confidentiality of sensitive and privileged
  
  information.
• Compiles and evaluates a variety of personnel information;
  
  prepares and maintains a variety of confidential personnel records, reports, and
  
  files (e.g., evaluations, probationary to permanent employee status, transcripts/salary advancement, teacher subject verification, letters of intent, terminations)
  
  according to established policies and
  
  procedures.
• Composes a variety of correspondence including inter-office communications,
  
  lists, notices,
  
  forms, letters, memoranda, contracts, and other materials;
  
  duplicates and distributes a variety of materials;
  
  prepares and disseminates bulk mailings (e.g., reasonable assurance letters, TB expiration notices) as
  
  directed.
• Conducts research, interprets information,
  
  provides recommendation including,
  
  but not limited to legal proceedings, Education Code, labor law, and assists in the development of Human Resources policies and procedures.
• Consults with hiring authorities in establishing recruitment timelines; publishes and advertises certificated recruitments, including drafting job announcements and supplemental applications; posts and distributes job announcements for internal and external posting.
• Inputs and updates a wide variety of personnel data into an assigned computer system; establishes and maintains various automated personnel records and files; initiates, queries, and generates a variety of computerized reports;
  
  verifies and assures accuracy of input and output
  
  data.
• Operates a variety of office equipment including a calculator, copier, fax machine, computer,
  
  and assigned software.
• Operates electronic Live Scan fingerprint system; verifies applicant information and enters information into Live Scan system; captures applicant fingerprint impressions on Live Scan machine; submits images to the Department of Justice; receives fingerprint check results.
• Participates in a variety of other assigned activities such as assisting with special projects, attending and participating in various meetings, staff development workshops, and in-services as assigned.
• Performs a variety of technical human resources duties in support of classified and certificated Human Resources programs and functions; processes and evaluates a variety of personnel forms, records and reports; assists in resolving personnel-related issues and concerns with discretion and confidentiality; performs duties requiring specialized or extensive knowledge of Human Resources and personnel
  
  practices.
• Performs electronic onboarding process for new certificated employees; schedules requisite appointments; notifies new employees of process completion; meets one-on-one with new employees to complete onboarding processes.
• Processes new employees according to established procedures;
  
  conducts employee orientations as directed; distributes forms, applications, and informational materials,
  
  and evaluations as
  
  assigned.
• Provides technical assistance in the areas of Human Resources data management system, and other Human Resources related programs and computerized
  
  systems.
• Serves as a technical resource to employees regarding designated personnel functions and related activities;
  
  responds to inquiries and provides detailed and technical information concerning related laws, codes, rules, regulations, policies, and
  
  procedures.
• Verifies and updates employee salary information, including longevity and step placement, as assigned; processes employee terminations according to established policies and procedures; compiles related information and purges employee records and files;
  
  calculates and forwards related information to
  
  Payroll.
• Works collaboratively with District and Personnel Commission staff in the coordination of classified employment processes.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings.

KNOWLEDGE, SKILLS AND ABILITIES

(At time of application)

Knowledge of:

• District and Human Resources organization, operations, policies, objectives and applicable legal requirements, collective bargaining agreements, and salary schedules
• Modern office practices, procedures and equipment including computers, applicable software programs and online platforms
• Applicable sections of the California Education Code and federal, state and local laws, rules, regulations and court decisions
• Expertise in Microsoft Office, Google Suite tools, and other applicable software applications including virtual meeting platforms
• Processes and practices for maintaining employment test security and integrity
• Data control procedures and data entry
  
  operations
• Record-keeping and report preparation
  
  techniques
• Correct English usage,
  
  grammar,
  
  spelling, punctuation and
  
  vocabulary
• Safety policies and safe work practices applicable to the assignments
• Basic math, including calculations using fractions, percentages, and/or ratios
• Business telephone techniques and etiquette

Skills and Abilities to:

• Keyboard accurately at an acceptable rate of speed
• Perform multiple, technical human resources duties and tasks in support of classified or certificated personnel programs and functions
• Serve as a technical resource to employees regarding designated personnel functions, activities, policies and procedures
• Represent the District and department effectively with other departments, applicants and interviews panels
• Compose clear, concise and comprehensive correspondence, reports, studies, agreements, presentations and other written materials from instructions
• Track and report statistical information utilizing spreadsheets and databases
• Maintain confidentiality of Human Resource department files and records
• Communicate with diverse groups maintaining confidentiality, meeting deadlines and schedules; working with frequent interruptions, setting priorities; establishing and maintaining effective working relationships
• Understand and follow written and oral instructions
• Operate standard office equipment utilizing pertinent software applications
  
  
• Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations
• Communicate with staff and the public using patience and courtesy, and in a manner that reflects positively on the organizational unit
• Read, write, and communicate clearly in English; a second language (usually Spanish) may be required

RESPONSIBILITY:

Responsibilities include working under limited supervision; following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget.

Utilization of some resource from other work units is often required to perform the job's functions.

There is a continual opportunity to affect the organization's services.

(At time of application and in addition to the Knowledge, Skills and Abilities listed above.)

EDUCATION REQUIRED:

Associate's Degree in Human Resources, Business Administration, Public Administration, or a closely related field from an accredited college or university; OR two years of college-level coursework in Human Resources or a related field from an accredited college or university.

EXPERIENCE REQUIRED:

Four (4) years of increasingly responsible human resources experience in one or more of following areas: recruitment and selection, teacher credentialing, classification, compensation, and/or any other specialty areas within a Human Resources Department; OR; an equivalent combination of education, work experience, and certifications that demonstrates possession of the requisite knowledge, skills, and abilities of the position may be substituted.

LICENSE(S) REQUIRED:

• Valid, current California Driver's License or ability to provide transportation to meetings, events and trainings associated with essential functions, duties and tasks.

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the District's applicable proficiency exam for the job class with a satisfactory score
• After offer of employment, obtain:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam A through District's provider

SALARY SCHEDULE:

Classified Salary Range: 38

Work Calendar: 261 Days

Examination Process:

*Materials Required:*

1. Completed application

2. Copy of official college transcript or copy of degree earned in Human Resources, Business Administration, Public Administration, or a closely related field.

3. Resume

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to fill all three ranks, the Personnel Commission will consider outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.

The examination process will include a competency assessment (50% weight). Those achieving a passing score on the competency assessment will be invited to the qualification appraisal interview (50% weight). Those candidates achieving a passing overall score of 70% out of 100% on both assessments will be placed on the Eligibility List. The Eligibility List is valid for one (1) year from the date of certification. The top three (3) ranks will be forwarded to the Hiring Authority for final interview and selection. This Eligibility list will be used to fill future Human Resource Specialist openings.

INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS:

COMPETENCY ASSESSMENT: Friday, June 5, 2026, at 9:00 am

QUALIFICATION APPRAISAL INTERVIEW: Wednesday, June 10, 2026

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded, but cannot be used in place of a completed application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION, YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section and complete ALL fields, including your supervisors' names and contact information. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be sent to the email address listed on your application.

If you have any questions regarding the recruitment process, please contact Personnel Specialist Lead Mary Siegl at (559) 675-4500 Ext 295 or email marysiegl@maderausd.org

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document their request, including an explanation of the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment in which employees and job applicants are assured of equal access and opportunities, and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator:

Prince Marshall

Executive Director of Student and Family Support Services

1820 Howard Road, Madera, CA 93637

559-416-5826

Closing Date/Time: Mon, 01 Jun 2026

• 

• Madera Unified School District - Personnel Commission

• (559) 675-4500 Ext. 295

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