Emergency Preparedness Coordinator

ABOUT THE POSITION

We are accepting and reviewing applications for this Open and Continuous recruitment on an ongoing basis.

You will be contacted if you are selected for an interview. This recruitment can close at any time.

ABOUT THE POSITION
This is a shared position between the City of San Ramon and the San Ramon Valley Fire Protection District. Under the supervision of the Logistics Battalion Chief, and working closely with designated City of San Ramon staff, the Emergency Preparedness Coordinator is responsible for the overall planning, direction, budgeting, coordination, implementation, execution, control, and completion of specific projects or assigned duties to the District’s and City’s Emergency Management Programs and the District Community Emergency Response Team (CERT), including preparedness, prevention, response, recovery, and mitigation. This position works closely with internal and external partners to ensure that the scope and direction of a project or program are prioritized, on schedule, including appropriate collaboration with other agencies, jurisdictions, organizations, and community members.

This position coordinates program activities and interacts with local and regional public safety agencies, City of San Ramon staff, community organizations, and volunteers, and performs other duties as directed by the Logistics Battalion Chief.

SUPERVISON RECEIVED AND EXERCISED
Receives general supervision from the Logistics Battalion Chief. The position may exercise supervisory duties over volunteers, CERT program participants, or assigned personnel during training, drills, community events, or as assigned.

CLASS CHARACTERISTICS
Employees in this class work under general supervision and are expected to perform a broad range of teaching, training, presenting, and inspecting. The Emergency Preparedness Coordinator is expected to make positive contributions to the organization by assuring program objectives are met through the planning, coordination, and delivery of emergency preparedness education and CERT activities; the maintenance of program readiness through compliance with District policies, procedures, and applicable federal, state, and local requirements; and the development of volunteers and community partners through interactive training and focused outreach. A person in this position, working within the framework of District policy must be a knowledgeable, personable, highly competent professional with strong organizational, project management, and communication skills and the ability to motivate others.

ASSIGNMENT PARAMETERS
This position is an administrative assignment requiring a 40-hour work week, Monday through Friday. Alternate schedules of either four (4) 10-hour days per week (4/10 schedule), or nine (9) 9-hour days over two (2) weeks (9/80 schedule) may be available and would require the approval of the Fire Chief. Occasional evenings, weekends, and/or holiday work assignments may be necessary to support training, drills, and community outreach events.

The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices of the District.

• Plans, organizes, directs, and evaluates the District’s and City’s Emergency Management Programs. Works to ensure continuity of District and City operations during emergency and or disaster conditions by conducting community vulnerability and risk/hazard assessments; responsible for the ongoing maintenance and upkeep of the District’s and City’s Emergency Operations Plans and related plans and procedures. Creates, reviews, and edits plans and procedures and evaluates existing programs as needed. Ensures EMP or EOP plans conform with Federal, State and local requirements.
• Designs, plans, and organizes disaster drills and exercises; develops and delivers training on emergency management topics as needed. Analyzes and evaluates drills, exercises, training performance and preparedness, and makes adjustments as needed.
• Facilitates and supports emergency and disaster operations provided in an emergency operations center format. Participates in development and maintenance of an Emergency Operations Center that is available, secure, and ready for use by ensuring it is appropriately stocked, equipped, and maintained; schedules regular testing procedures to ensure operation efficiency.
• Develops relationships, and acts as a liaison, with other local, regional, state, and federal governmental agencies, non-governmental agencies, and businesses to ensure coordinated emergency/disaster response. Consults with agencies and businesses to determine needs and capabilities in the event of a natural disaster or other emergency.
• Remains current on regulations, activities, and best practices affecting assigned duties; researches evolving practices and makes recommendations concerning policies and procedures.
• Provides oversight and support of the District's Community Emergency Response Team (CERT) program and other volunteer groups, as appropriate.
• Maintains and updates CERT database and record keeping systems.
• Conducts data collection and tracking of performance measures related to CERT activities.
• Responds in a timely manner to requests from community members regarding outreach programs and training.
• Prepares documentation for grant reimbursement related to emergency management and CERT activities, programs, and resource needs.
• Conducts CERT and personal preparedness training activities.
• Assists, plans, and attends CERT program meetings with CERT leaders on topics related to emergency preparedness.
• Coordinates and teaches CERT classes on an ongoing basis; develops lesson plans for training.
• Updates and reviews curricula for community classes.
• Researches methods to increase community outreach and develop volunteer instructors' training program.
• Attends community meetings and/or outreach events including, fairs, festivals, and other department activities related to departmental programs and promotion of community emergency preparedness.

In general, the Emergency Preparedness Coordinator will require the following skills, knowledge, and attributes to be successful in fulfilling the responsibilities of the position:

Knowledge of:

• Practices and techniques of emergency preparedness.
• Emergency Operations Center (EOC) activation, management, and operations under ICS/SEMS/NIMS frameworks.
• CPR and basic first aid.
• Business English, including spelling, grammar, letter writing, and standard formats for reports and correspondence.
• Basic supervisory principles and practices.
• Development of training programs and lesson plans.
• Standard office administrative practices and procedures, including filing and the use of standard office equipment.
• Computer applications related to the work, including word processing, basic spreadsheet and other office administrative applications.

Ability to:

• Perform varied administrative and clerical work in an independent manner with an emphasis on attention to detail and quality.
• Coordinate, organize, and implement program activities.
• Prepare and distribute public information.
• Ability to serve in an on-call capacity for activations and significant incidents.
• Assign, direct, and review the work of others.
• Supervise, train, and evaluate volunteer instructors, while maintaining a high level of interest and morale.
• Prepare course outlines, lesson plans, and other educational materials.
• Effectively deliver education programs to groups of varying sizes and age ranges.
• Comprehend and interpret federal, state, and regional protocols and regulations for development of compliant community-based emergency preparedness programs.
• Create, proofread, and/or edit materials for accuracy, completeness, compliance with District policies, format, and English usage, including grammar, punctuation, and spelling.
• Maintain accurate and complete files.
• Initiate and organize work, coordinate projects, set priorities, meet critical deadlines, and complete assignments with a minimum of direction.
• Communicate professionally and effectively, both verbally and in writing, with co-workers, officials, public organizations, schools, the media, and the general public to exchange or convey information.
• Possess techniques for dealing with a variety of individuals from various socio-economic, cultural, and ethnic backgrounds, in-person and over the telephone.
• Exercise sound independent judgment within established policy and procedural guidelines.
• Prepare clear, concise, accurate, and effective reports, correspondence, informational packets, and other written materials.
• Possess superior organizational, project management, problem solving, and multi-tasking skills.
• Maintain composure and function effectively in potentially challenging circumstances.

ABOUT THE DISTRICT

The San Ramon Valley Fire Protection District is an independent Special District in Contra Costa County responsible for providing a high level of emergency and non-emergency services to the communities it serves. The District's service area encompasses approximately 155 square miles, serving the communities of Alamo, Blackhawk, Danville, Diablo, San Ramon, the southern boundary of Morgan Territory, and the Tassajara Valley. The communities are primarily residential, commercial, office park, and controlled manufacturing, along with wildland areas, protected by nine stations and one volunteer staffed station with 185 employees, and 56 volunteers. Financial oversight and strategic policy direction are provided by an elected 5-member Board of Directors.

MINIMUM QUALIFICATIONS

Experience: A minimum of 3 years’ experience in emergency management, emergency preparedness, public safety, or a closely related field, with at least one of those years involving direct Emergency Operations Center (EOC) responsibility and experience.

Education: Graduation from High School or G.E.D. is required.

Living Boundary: Employees in this position must reside within the nine-county San Francisco Bay Area (Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma counties) at the time of appointment and throughout their employment. Exceptions to this residency requirement must be approved by the Fire Chief.

License: Possession of a valid California Driver's License. Maintenance of a valid California driver's license is required as a condition of employment.

Certification (required at time of appointment):

• FEMA ICS 100, 200, 700, and 800
• Current CPR and First Aid certification.

Certification (required within 12 months of appointment):

• FEMA ICS 300 and 400
• FEMA G-775 - EOC Management and Operations.
• SEMS Introductory Course - California requires this under Government Code Section 8607.
• CERT Train-the-Trainer certification.

The successful completion of the following California State Fire Service Training and Educational System programs are required: Fire and Life Safety Educator. Individuals who have not completed these programs at time of appointment shall confer, prior to appointment, with the Logistics Battalion Chief to develop an educational and training plan for the employee. It shall be a target to obtain the necessary program completions within 2 years of appointment or as agreed to with the Logistics Battalion Chief.

Education (Desired): A Bachelor’s degree in Emergency Management, Public Administration, Homeland Security, Public Safety, Fire Science, or a closely related field (or an equivalent combination of education and experience) is desirable.

APPLICATION PROCESS

Qualified candidates are encouraged to apply. Candidates must apply online through Government Jobs at: https://www.governmentjobs.com/careers/srvfire .

The District will review application material and select the most qualified candidates to participate in the recruitment process, which includes a panel interview.

Candidates considered for employment will be required to undergo a background investigation, psychological evaluation, medical examination and a pre-employment drug screening.

In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division.
The Human Resources Division can be reached at (925) 838-6628 or via email at hr@srvfire.ca.gov

The San Ramon Valley Fire Protection District is an equal employment opportunity employer and makes employment decisions based on merit, qualifications and competence. The District does not discriminate on the basis of race (including traits historically associated with race, including but not limited to hair texture and protective hairstyles), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), religious creed (including religious dress and grooming), color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, military or veteran status, sexual orientation (including heterosexuality, homosexuality and bisexuality), age (40 and over), genetic characteristics and information, reproductive health decision-making, or any other basis prohibited by law.

Paid compensation is supplemented with an excellent benefitspackage including:

Hours: Flexible work schedule.

Vacation: Accumulation rate increases with length of service. The initial rate is 10 hours per month.

Sick Leave: Accumulated at the rate of 8 hours per month indefinitely during tenure of career.

Pension benefits are provided by Contra Costa County Employees' Retirement Association (CCCERA).Eligibility and classificationinto the retirement system will be determined by CCCERA pursuant to the Public Employee's PensionReform Act (PEPRA) guidelines. Should reciprocity with CCCERA be established and entry classifiedas Classic, the retirement benefit will be 2% @ 55. Should entry into the retirement system beclassified as PEPRA, the retirement benefit will be 2.5% @ 67.

Medical benefits are provided through CalPERS and include several PPO or HMO options. TheDistrict currently contributes 92% of monthly premiums for employee and dependent medical upto an established cap, and 100% for employee and dependent dental, vision, and EAP insurance, aswell as 100% for life insurance for the employee only.

Click HERE for More Information on Benefits available for employees of the San Ramon Valley Fire Protection District

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• San Ramon Valley Fire Protection District

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