Senior Administrative Assistant

Department of Community Safety - Administration Division
Location: 414 E. 12th St.
Pay: $20.48-$30.71 per hour

Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m.
Application Deadline: Open Until Filled


Responsibilities

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What You'll Do

• Supervise and coordinate the functions and operations of an assigned work unit.
• Assist in the administration of agency operations and coordinate specialized programs as directed.
• Assist in the development, installation, and execution of agency policies and procedures.
• Assist a division head in the administration of the division to which assigned; participate in and supervise the performance of routine operational tasks; suggest, for the benefit of general policy changes, those operational defects which should be remedied.
• See to the fulfillment of administrative detail; perform special assignments and submit reports based on such assignments; consult administrative superiors on matters of general policy.
• Study and develop revised procedures for the fulfillment of routine activities; receive difficult complaints; offer information to interested persons and groups; prepare correspondence.
• Analyze revenues and expenditures; review budget estimates and assist in the determination of appropriations to be recommended by a superior; analyze divisional procedures in an attempt to conserve funds.
• Conduct surveys and collect information on operational and administrative problems; analyze findings, make reports, evaluate methods and procedures, and recommend changes.
• Perform a variety of tasks involving liaison with other departments, agencies, and groups; represent the department in meetings and conferences involving city officials and public and private groups.
• Assist in the preparation of long-range planning studies on specialized management problems.
• Confer with persons in person or by telephone requesting service or making complaints on matters of general importance to the department; dispose of cases handled in accordance with established departmental policies and regulations.
• Maintain numerous records and make reports as required.
• Perform related duties as required.

Technical Skills Considerable Knowledge of

• The principles and practices of public administration or business administration.
• The principles and practices of office management and office equipment used.
• Research methods and techniques and methods of report presentation.

Working Knowledge of

• The rules, regulations, and ordinances governing the organizational unit to which assigned.
• The principles and techniques employed in computerization of information.

What You'll Bring (Abilities)

• Ability to organize, allocate, coordinate, and review the work of subordinates engaged in routine and complex assignments.
• Ability to make significant decisions and exercise resourcefulness in meeting and solving problems.
• Ability to prepare, analyze, and interpret accurate and complex reports.
• Ability to establish and maintain effective working relationships with employees, municipal officials, and the general public.
• Ability to effectively utilize human resources.
• Ability to function as a constructive resource.

Qualifications

REQUIRES:

• An accredited Bachelor's degree
• OR an equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice.

Other Information

Military veterans encouraged to apply

Why You'll Love Working with Us - Core Employee Benefits (Benefits offered to all permanent employees unless otherwise specified)

Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays-with accruals that grow the longer you're with us.

Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Life's Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance
Get reimbursed for eligible education expenses-invest in your future while you work.

Income Protection
Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?
Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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• City of Kansas City

• 816-513-1903

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