Deputy Clerk

ESSENTIAL FUNCTIONS

NATURE OF WORK
Under close supervision, performs a variety of clerical support functions on behalf of the Lewis County Clerk of the Court’s Office; processes legal documents; conducts a variety of records management functions; provides customer service to the public; and performs other related duties as assigned.

The following duties are the fundamental, crucial job duties performed by this position. This is not a comprehensive list of all tasks that may be assigned. Incumbent may be required to perform other duties as assigned and appropriate for the position.

• Answers and directs incoming calls to appropriate County departments and/or individuals.
• Provides customer service and information to the public and outside agencies at the front counter and by telephone, fax, and/or mail.
• Responds to inquiries regarding individual cases, judgments, and Court processes and procedures.
• Receives and processes passport applications through the US Department of State; reviews related documentation for accuracy and completeness.
• Processes public records requests; researches and retrieves case records; provides files for public viewing and/or prepares copies of requested legal documents; calculates copy fees.
• Collects and receipts monies received for various types of County fees and fines including criminal fines, bail payments, passport fees, and/or copying and filing fees.
• Locates and provides legal documents as requested by law enforcement personnel, the Washington State Support Registry (WSSR), and/or other outside agencies.
• Assists attorneys in preparing and pulling case files; schedules court dates; prepares docket notices and/or other types of court documents.
• Processes warrants, restraining orders, and judgments; issues Writs of Garnishment and/or Restitution.
• Performs a variety of records management functions; organizes, files, scans, indexes, copies, retrieves, and/or certifies court records and documents; coordinates the destruction of documents as assigned.
• Attends and records court hearings as assigned; prepares records of court hearings.
• Establishes payment plans in relation to Court ordered fines; negotiates and monitors payments; schedules hearings for non-payment as required.
• Performs the clerical duties of other departmental staff as assigned or required.

WORKING ENVIRONMENT / PHYSICAL DEMANDS

Work is performed in a standard office environment and at the public counter; subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds.

DISTINGUISHING CHARACTERISTICS:
This is the entry-level in the Clerk’s office series. Working under close supervision, incumbents have full working knowledge of Clerk’s office and courtroom protocols, policies and procedures.

REQUIRED QUALIFICATIONS

High School Diploma or G.E.D. equivalent; AND five (5) year’s clerical/customer service experience.
Certification by the Federal Government to process passport applications may also be required.

COMPETENCIES (Knowledge, Skills, Abilities, and Behaviors)

Knowledge of:

• Clerk of the Court operations, policies, and procedures.
• Court processes and documentation.
• Records management principles and standards.
• General office practices and equipment.
• Standard computer software applications.
• Customer service standards and protocols.

Skills in:

• Coordinating and performing a variety of clerical functions.
• Responding to inquiries and providing customer service to outside agencies and the general public.
• Collecting and receipting monies received for County fees and fines.
• Preparing and disseminating various types of legal documents.
• Maintaining departmental records and files.
• Establishing and maintaining effective working relationships with other staff, court and law enforcement personnel, attorneys, outside agencies, and the general public.
• Communicating effectively verbally and in writing.

Ability to:

• Learn and follow County policies and procedures.

Behaviors:

• Regular, reliable attendance.

Lewis County is an equal opportunity employer that provides access, free from discrimination based on race, color, national origin, religion, age, sex, marital status, sexual orientation, military or veteran status, pregnancy, disability, genetic information or any other basis protected by law in employment or provisions of services.

Health Insurance: We offer comprehensive medical coverage-including vision-along with dental and basic life insurance for employees and their families. Multiple medical plan options are available, so you can choose the coverage that best fits your needs.

Retirement Plans: Secure your future with enrollment in one of Washington State's Department of Retirement Systems programs: PERS, PSERS, or LEOFF. Both you and the County contribute to your retirement, ensuring long-term financial stability.

Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.

Longevity: We recognize and reward your dedication with additional monthly compensation for continuous service milestones.

Deferred Compensation: Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.

Public Service Loan Forgiveness: If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Please visit our Employee Benefits webpage for details: 2026 Benefits

Accommodations for All Applicants: If you need accommodations during the selection process, we’re here to help! Contact our Human Resources Department at (360) 740-2737 or HR@lewiscountywa.gov .

Closing Date/Time: 5/18/2026 11:59 PM Pacific

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• Lewis County, WA

• 360-740-2737

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