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  • Administrative Assistant - Grant Administrator

    Chehalis, Washington United States Lewis County, WA Full Time $52,800.00 - $77,376.00 Annually Apr 26, 2026
    Lewis County, WA Employer:

    Lewis County, WA

    Build Your Career in Public Service at Lewis County At Lewis County, we don’t just serve the community—we’re part of it. As a local government organization, our mission is to preserve and enhance the quality of life for our residents, and we do that by empowering employees who are community-focused, innovative, and committed to public service. Located between Seattle and Portland, Lewis County offers the convenience of urban access with the lifestyle benefits of the Pacific Northwest. But what sets us apart is our workplace culture: rooted in collaboration, accountability, and resilience, our team works across departments to solve problems, support one another, and create lasting impact. As an employer, Lewis County values transparency, responsiveness, and continuous improvement. Whether you’re maintaining critical infrastructure, supporting community development, advancing public health, or working in public safety, your role directly contributes to a stronger, more vibrant county. We are growing, evolving, and looking for talented individuals who want to make a difference—people who see challenges as opportunities and who are inspired by the chance to shape the future of local government. Join us at Lewis County—where public service is purpose-driven, people-focused, and full of possibility.  

    Apply Now View job Employer Profile

    Job Description

    ESSENTIAL FUNCTIONS

    NATURE OF WORK
    Under general supervision, coordinates and performs a variety of skilled administrative functions; provides clerical support to the Capital Infrastructure Specialist; assists with procurement and contracts, tracks and analyzes grant-funded programs, budgets and expenditures.

    The following duties are the fundamental, crucial job duties performed by this position. This is not a comprehensive list of all tasks that may be assigned. Incumbent may be required to perform other duties as assigned and appropriate for the position.
    • Answers, screens, and directs incoming calls; responds to public inquiries and requests for information; records, logs, and assists with public disclosure requests.
    • Prepares and drafts correspondence, statements, resolutions, contracts, reports, forms, and/or other departmental documentation.
    • Attends and participates in administrative briefings and other assigned meetings; records and transcribes meeting minutes.
    • Updates and maintains departmental records and filing systems; purges archived records in accordance with established retention guidelines.
    • Supports Specialist in competitive bid process including preparation and posting of Call for Bids, coordinating pre-bid meetings; assists in public bid openings and reviews, prepares bid and proposal evaluations, determination of responsiveness, and recommendation for apparent low bidder; assists with protest resolution.
    • Assists in the preparation of contracts for design and construction/maintenance work.
    • Supports Specialist in funding source or grant compliance and required reporting; ensures compliance with grantor guidelines in the allocation of funds and in maintaining grant record keeping for local and state government entities.
    • Reviews contractors pay estimates and miscellaneous contract invoices and verifies accuracy of calculations before obtaining Department approval and submission for payment; processes invoices, collaborating with entities to resolve any issues that may arise.
    • Oversees closeout actions upon contract completion such as final audit, payment, release of committed funds, etc.
    • Creates, administers, and maintains the Department’s electronic records management system and related electronic file repository.
    • Monitors and maintains compliance with regulations governing the management of departmental records.
    • Performs a variety of accounts payable and receivable functions.
    • Conducts grant research; writes and submits grant applications; monitors and verifies County compliance with grant funding agency reporting requirements, including scope of work and environmental documents.
    • Administers Capital Infrastructure department procurements, grants and contracts; compiles data and submits operational and financial reports in accordance with funding agency requirements; coordinates with the Specialist in preparing grant reports as required.
    • Develops grant revenue and expenditure tracking procedures; and reviews project invoices for accuracy and completeness.
    • Prepares andsubmitsbilling andreimbursementrequests; maintains financialdocumentation forproject reimbursement rates and financial reports.
    • Monitorsandmaintainsofficesupplyinventories.
    • Coordinatesandconductsspecialprojectsas assigned.


    WORKING ENVIRONMENT / PHYSICAL DEMANDS

    Work is performed in a standard office environment; subject to sitting and standing for extended periods of time, walking, bending, reaching, and lifting of objects up to 35 pounds.

    REQUIRED QUALIFICATIONS

    High School Diploma or G.E.D. equivalent, AND three (3) years’ experience as an administrative assistant, plus one year of grant fund accounting experience.

    PREFERRED: Experience with OpenGov, governmental accounting, and records management.

    COMPETENCIES (Knowledge, Skills, Abilities, and Behaviors)

    Knowledge of:
    • Adobe and Microsoft office programs to include excel, outlook, and word.
    • Procurement rules, requirements and procedures.
    • Capital Infrastructure Department operations.
    • Washington State BARS, RCW’s, and WAC’s.
    • Methods and techniques for grant fund budget preparation and analysis.
    • Standards and requirements for grant program financial and operational reporting.
    • Automated financial systems and software.
    • General office practices and equipment.
    • Standard computer software applications.
    • Fund accounting principles.
    • Records management principles and standards.
    • Customer service principles, protocols, and standards.
    Skills in:
    • Coordinatingandconductingavarietyofskilledadministrativesupportfunctions.
    • Preparingandmaintainingcorrespondence,reports,andothertypesofdocumentation.
    • Administeringgrantsandcontracts andperforminggrantfundaccountingfunctions.
    • Maintainingaccuraterecordstomeetgrantfundingagencyrequirements.
    • Schedulingandorganizingmeetings andappointments.
    • Establishing and maintaining effective working relationships with other staff, County departments, outside agencies, and the general public.
    • Communicatingeffectivelyverballyandinwriting.
    • Reading, interpreting, understanding and applying accounting standards and procedures, applicable Federal rules and regulations, and County policies and procedures.
    • Analyzing and interpreting financial documents and calculations and preparing financial reports.
    • Performing accurate data entry and mathematical calculations.
    • Maintaining accurate and interrelated accounting records and identifying and reconciling errors.
    Ability to:
    • Learn and follow County policies and procedures.
    • Be organized, follow workflow processes.
    • Make timely, logical decisions, solve problems, and prioritize work appropriately.
    • Work independently.
    • Manage Specialists Calendar.
    • Stay focused and organized, anticipate and plan workflow processes.
    Behaviors:
    • Regular, reliable attendance with minimal unplanned absences.
    • Attention to detail.
    • Demonstrate initiative to learn, share information, and improve processes.
    • Build constructive working relationships with colleagues and stakeholders.
    • Commit to the delivery of public services that will benefit the community and contribute to the well-being and quality of life for the citizens of Lewis County.


    Lewis County is an equal opportunity employer that provides access, free from discrimination based on race, color, national origin, religion, age, sex, marital status, sexual orientation, military or veteran status, pregnancy, disability, genetic information or any other basis protected by law in employment or provisions of services.

    Health Insurance: We offer comprehensive medical coverage-including vision-along with dental and basic life insurance for employees and their families. Multiple medical plan options are available, so you can choose the coverage that best fits your needs.

    Retirement Plans: Secure your future with enrollment in one of Washington State's Department of Retirement Systems programs: PERS, PSERS, or LEOFF. Both you and the County contribute to your retirement, ensuring long-term financial stability.

    Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.

    Longevity: We recognize and reward your dedication with additional monthly compensation for continuous service milestones.

    Deferred Compensation: Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

    Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.

    Public Service Loan Forgiveness: If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

    Please visit our Employee Benefits webpage for details: 2026 Benefits

    Accommodations for All Applicants: If you need accommodations during the selection process, we’re here to help! Contact our Human Resources Department at (360) 740-2737 or [email protected] .

    Closing Date/Time: 5/25/2026 11:59 PM Pacific
    Apply Now View job Employer Profile

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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Acquaint Yourself With The Pen: Mastering Government Grant Writing Jobs

Acquaint Yourself With The Pen: Mastering Government Grant Writing Jobs
 

The Power of the Pen in Government Grant Writing

Imagine wielding the power to secure millions in funding for crucial public projects with just your words. That’s what can happen when you write grant proposals.

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In the realm of public service and social impact, few roles rival the influence of a government grant writer.

Armed with nothing more than a computer and a sharp mind, these modern-day wordsmiths have the ability to shape the future of communities, drive innovation, and catalyze change on a grand scale.

Government grant writing is far more than a mere administrative task. It’s a delicate blend of art and science, requiring a unique set of skills that can transform ideas into funded realities. As a grant writer, you become the critical link between visionary projects and the resources needed to bring them to life.

Consider this: A well-crafted grant proposal can secure funding for groundbreaking medical research, revitalize struggling neighborhoods, or launch educational programs that lift entire communities out of poverty. Your words have the power to:

Unlock Resources

By articulating the value and potential impact of a project, you can persuade decision-makers to allocate substantial grant funding.

Drive Innovation

Through compelling narratives, you can highlight novel approaches to solving complex societal issues, fostering innovation in public policy.

Create Opportunities

Successful grant applications often lead to job creation and economic growth, multiplying the impact of your writing.

Influence Policy

Well-researched and persuasive grant proposals can shape how policymakers view certain issues, potentially influencing future funding priorities.

Bridge Gaps

Your writing can connect underserved communities with the resources they desperately need but might not otherwise access.

The power of the pen in government grant writing extends beyond the immediate funding secured. It cultivates a skill set that’s invaluable across various sectors. You’ll develop:

  • Razor-sharp research skills
  • The ability to distill complex information into clear, compelling narratives
  • A keen understanding of public policy and social issues
  • Expertise in budgeting and project planning
  • Strong collaborative abilities, working with diverse teams and stakeholders

As you delve deeper into the world of government grant writing, you’ll find that each proposal is an opportunity to hone your craft. You’re not just writing; you’re advocating, problem-solving, and potentially changing lives. The power of your pen can ripple through communities, leaving a lasting legacy of positive change.

 

Decoding Government Grant Writing Jobs

Ever wondered what it’s like to be a modern-day Robin Hood, but instead of a bow, you’re armed with a keyboard?

Government grant writing jobs are unique positions that blend creativity, analytical thinking, and a passion for public service.

These roles involve crafting compelling proposals to secure funding for various public sector projects, effectively redistributing resources to where they’re needed most.

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At its core, a government grant writer’s job is to:

Research Funding Opportunities

You’ll spend time scouring databases and government websites to find grants that align with your organization’s goals and projects.

Interpret Guidelines

Each grant comes with its own set of complex rules and requirements. Your job is to decipher these and ensure your proposal ticks all the boxes.

Craft Persuasive Narratives

This is where your storytelling skills shine. You’ll need to articulate the importance of your project, its potential impact, and why it deserves funding.

Collaborate with Subject Matter Experts

You’ll work closely with project managers, researchers, and other stakeholders to gather necessary information and data for your proposals.

Manage Deadlines

Grant applications often have strict submission deadlines. You’ll need to coordinate various moving parts to ensure timely submission.

Budget Development

Many grant applications require detailed budgets. You’ll work with financial teams to create accurate and realistic financial projections.

Follow-up and Reporting

If a grant is awarded, you may be involved in progress reports and maintaining relationships with funders.

These roles can be found in various settings:

  • Federal Government Agencies: Writing grants for large-scale national projects.
  • State and Local Government: Focusing on regional or community-based initiatives.
  • Non-profit Organizations: Securing funding for social services, arts, education, and more.
  • Educational Institutions: Writing grants for research projects or educational programs.
  • Healthcare Institutions: Seeking funding for medical research or community health initiatives.

Intrigued by the variety? Wait until you see the impact you can make!

The scope of government grant writing jobs is vast. One day you might be working on a proposal for an environmental conservation project, and the next, you could be writing about innovative urban planning initiatives. This variety not only keeps the job interesting but also allows you to expand your knowledge across multiple sectors.

It’s important to note that government grant writing isn’t just about writing. It’s about:

  • Strategic thinking: Aligning project goals with funder priorities.
  • Problem-solving: Finding creative ways to present information within strict guidelines.
  • Relationship building: Developing connections with funders and stakeholders.
  • Continuous learning: Staying updated on public policy trends and funding landscapes.
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Begin Your Career Journey

Launch your career with Careers in Government! Explore exciting opportunities, connect with passionate professionals, and shape your legacy.

JOIN NOW

As a government grant writer, you’re not just an employee; you’re an advocate, a strategist, and sometimes, the unsung hero behind transformative public projects. Your words have the power to bring ideas to life, fund crucial research, support underserved communities, and drive social change.

 

Career Benefits: Why Choose Government Grant Writing?

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What if your next career move could exponentially increase your impact on society while skyrocketing your professional growth?

Embarking on a career in government grant writing isn’t just about securing a job; it’s about opening doors to a world of opportunities that can significantly enhance your professional trajectory.

Let’s explore the myriad benefits that make this career path so appealing:

Intellectual Stimulation: Ready to turn your curiosity into a career asset?

  • Continuous Learning: Each grant project introduces you to new subjects, from cutting-edge technology to social issues.
  • Cross-Sector Exposure: You’ll gain insights into various fields, making you a well-rounded professional.
  • Problem-Solving: Every proposal presents unique challenges, keeping your mind sharp and engaged.

Skill Development: Imagine possessing a Swiss Army knife of professional skills.

  • Writing Mastery: Hone your ability to craft compelling narratives and persuasive arguments.
  • Research Proficiency: Develop top-notch research skills applicable across industries.
  • Project Management: Learn to juggle multiple projects and meet tight deadlines.
  • Financial Acumen: Gain experience in budgeting and financial planning.

Networking Opportunities: What if your next conversation could open doors you never knew existed?

  • Diverse Connections: Interact with professionals from various sectors and government levels.
  • Collaborative Environment: Work alongside subject matter experts, policymakers, and community leaders.
  • Industry Events: Attend conferences and workshops, expanding your professional circle.

Job Stability and Growth: Seeking a recession-proof career? Look no further.

  • Government Sector Stability: Public sector jobs often offer more security than private sector positions.
  • Increasing Demand: As public funding becomes more competitive, skilled grant writers are increasingly sought after.
  • Career Progression: Start as a grant writer and potentially advance to program director or policy advisor roles.

Personal Satisfaction: How would it feel to see your work make headlines for positive change?

  • Tangible Impact: Witness your efforts translate into funded projects that benefit communities.
  • Purpose-Driven Work: Align your career with your values by supporting meaningful initiatives.
  • Recognition: Successful grants can bring acknowledgment from both within and outside your organization.

Transferable Skills: What if your next job could prepare you for countless future opportunities?

  • Versatility: The skills you develop are highly valued across various industries.
  • Entrepreneurial Potential: Many grant writers successfully transition into consulting roles.
  • Leadership Preparation: The strategic thinking required in grant writing is excellent preparation for leadership positions.

Work-Life Balance: Imagine a career that challenges you without consuming you.

  • Flexible Schedules: Many grant writing positions offer flexible working hours or remote work options.
  • Project-Based Work: Enjoy the satisfaction of completing projects rather than ongoing, open-ended tasks.
  • Stress Management: Develop valuable time management and prioritization skills.

Global Opportunities: Ready to let your career take you places – literally?

  • International Organizations: Skills in government grant writing can open doors to roles in global NGOs or international bodies.
  • Travel Opportunities: Some positions may involve travel for research or presentations.
  • Cross-Cultural Competence: Gain experience working on diverse, multicultural teams.

By choosing a career in government grant writing, you’re not just selecting a job; you’re opting for a path of continuous growth, meaningful impact, and diverse opportunities. It’s a career that allows you to leverage your communication skills to drive change, all while building a robust and versatile professional profile.

 

Resources to Kickstart Your Grant Writing Career

Armed with the right tools, you’re unstoppable. Let’s equip you for success in the world of government grant writing.

Embarking on a career in government grant writing can seem daunting, but with the right resources at your fingertips, you’ll be well-prepared to tackle this exciting field. Here’s a comprehensive list of tools, platforms, and learning opportunities to help you launch your grant writing journey:

Professional Associations: Ready to join a community of like-minded professionals?

  • Grant Professionals Association (GPA): Offers networking, professional development, and certification opportunities.
  • National Grants Management Association (NGMA): Focuses on grants management and compliance.
  • American Grant Writers’ Association (AGWA): Provides training and certification for grant writers.

Online Courses and Certifications: What if you could learn from industry experts from the comfort of your home?

  • Coursera: Offers grant writing courses from top universities.
  • ed2go: Provides online grant writing certificate programs.
  • GrantWritingUSA: Offers both online and in-person training programs.

Books and Publications: Unlock the secrets of successful grant writers with these must-read resources.

  • The Only Grant-Writing Book You’ll Ever Need by Ellen Karsh and Arlen Sue Fox
  • Winning Grants Step by Step by Tori O’Neal-McElrath
  • The Chronicle of Philanthropy: A news source for the nonprofit world, including grant opportunities.

Webinars and Podcasts: Turn your commute or lunch break into a learning opportunity.

  • GrantSpace by Candid: Offers free webinars on various grant writing topics.
  • Grant Writing Simplified Podcast: Provides tips and insights from experienced grant writers.

Writing and Research Tools: Sharpen your writing skills with these powerful tools.

  • Grammarly: An AI-powered writing assistant to polish your proposals.
  • Zotero: A free tool to help you collect, organize, and cite research.
  • Google Scholar: An excellent resource for finding academic papers and statistics to support your proposals.

Networking Platforms: Your next big opportunity could be just a connection away.

  • LinkedIn: Join grant writing groups and connect with professionals in the field.
  • GrantStation: Offers a community forum for grant seekers.

Volunteer Opportunities: Gain real-world experience while making a difference.

  • VolunteerMatch: Find nonprofits in need of assistance to build grant writing experience.
  • Catchafire: Matches skilled volunteers with nonprofits for specific projects, including grant requests.

Remember, the key to success in government grant writing is continuous learning and staying updated with the latest trends and regulations. These resources provide a solid foundation, but don’t hesitate to expand your toolkit as you grow in your career.

As you explore these resources, you’ll not only gain knowledge but also build confidence in your abilities. Each book you read, course you take, or connection you make is a step towards becoming a proficient government grant writer. The journey of a thousand miles begins with a single step – and these resources are here to guide you every step of the way.

Unlock Government Opportunities with Careers in Government

Elevate your career or find the ideal government talent on Careers in Government! Explore and shape the future with us.

JOIN NOW
 
 

Conclusion

Are you excited about the journey ahead? Here’s how to take your first steps:

Start Learning

Dive into the resources we’ve provided. Take an online course, read a recommended book, or join a professional association.

Build Your Portfolio

Look for volunteer opportunities to gain practical experience. Every proposal you write, even if unpaid, is a valuable addition to your portfolio.

Network

Connect with professionals in the field. Attend webinars, join LinkedIn groups, and participate in industry forums.

Stay Informed

Keep up with current events and policy changes. Understanding the broader context will make you a more effective grant writer.

Apply for Positions

Find grand writing jobs government agencies on our website. Your first job is a learning opportunity, not necessarily your dream position.

As you undergo this grant application process, remember that every expert grant writer was once a beginner. Your dedication, coupled with the knowledge you’ve gained, will be the foundation of your success.

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