Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536348; 2/23/2024 ADMINISTRATIVE COORDINATOR Administrative Support Coordinator II Technology Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $4,818/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general direction of the Department Chair, the incumbent is responsible for managing the administrative operations and functions of the department's office. The incumbent must have general knowledge of all department functions, including those assigned to other support staff members. The incumbent works closely with the Department Chair on faculty personnel matters and is responsible for maintaining effective methods to track evaluation process for full-time and part-time faculty; on instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, completing the Academic Planning Database report, and coordinating and tracking the submission and progress of curricular forms and proposals. Duties also include procurement of supplies, equipment, and services, including guest lecturers, special consultants, and independent contractors; tracking, monitoring and reconciling of budget and expenditures; tracking and submitting paperwork for faculty travel and professional development funds; tracking and recording faculty and student worked hours; generating paperwork required for the recruitment and appointment of part-time faculty, teaching associates, and graduate assistants. Submit department hospitality request forms for approval for meetings and special events. The incumbent maintains records of teaching history and entitlements; handles Departmental elections and maintains committee membership lists; prepares agenda, minutes and other documents for department meetings; assists with department special events and projects. The Coordinator ensures adherence to policies, procedures and established practices by the department, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for department employees in matters related to personnel, fiscal, curricular, and facilities. Required Qualifications & Experience : High school graduate or equivalent. Four years of full-time general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must possess thorough knowledge of English grammar, spelling, and punctuation; knowledge of and skill in standard office procedures and practices; and working knowledge of budget policies and procedures. The incumbent must have the ability to understand and operate in a variety of organizational structures; independently handle multiple work unit priorities and projects, apply policies and procedures where specific guidelines may not exist, perform standard business math, analyze budgetary data, and make accurate projections requiring some inference; communicate effectively, orally and in writing; answer routine questions and explain policies and procedures; use and quickly learn new office support technology systems; and handle effectively a broader range of interpersonal contacts at all levels. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures and experienced using PeopleSoft Student Administration (GET). Bachelor's degree from an accredited four year college or university. Closing Date : Review of applications will begin on March 8, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
Jul 14, 2024
Job No: 536348; 2/23/2024 ADMINISTRATIVE COORDINATOR Administrative Support Coordinator II Technology Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $4,818/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general direction of the Department Chair, the incumbent is responsible for managing the administrative operations and functions of the department's office. The incumbent must have general knowledge of all department functions, including those assigned to other support staff members. The incumbent works closely with the Department Chair on faculty personnel matters and is responsible for maintaining effective methods to track evaluation process for full-time and part-time faculty; on instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, completing the Academic Planning Database report, and coordinating and tracking the submission and progress of curricular forms and proposals. Duties also include procurement of supplies, equipment, and services, including guest lecturers, special consultants, and independent contractors; tracking, monitoring and reconciling of budget and expenditures; tracking and submitting paperwork for faculty travel and professional development funds; tracking and recording faculty and student worked hours; generating paperwork required for the recruitment and appointment of part-time faculty, teaching associates, and graduate assistants. Submit department hospitality request forms for approval for meetings and special events. The incumbent maintains records of teaching history and entitlements; handles Departmental elections and maintains committee membership lists; prepares agenda, minutes and other documents for department meetings; assists with department special events and projects. The Coordinator ensures adherence to policies, procedures and established practices by the department, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for department employees in matters related to personnel, fiscal, curricular, and facilities. Required Qualifications & Experience : High school graduate or equivalent. Four years of full-time general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must possess thorough knowledge of English grammar, spelling, and punctuation; knowledge of and skill in standard office procedures and practices; and working knowledge of budget policies and procedures. The incumbent must have the ability to understand and operate in a variety of organizational structures; independently handle multiple work unit priorities and projects, apply policies and procedures where specific guidelines may not exist, perform standard business math, analyze budgetary data, and make accurate projections requiring some inference; communicate effectively, orally and in writing; answer routine questions and explain policies and procedures; use and quickly learn new office support technology systems; and handle effectively a broader range of interpersonal contacts at all levels. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures and experienced using PeopleSoft Student Administration (GET). Bachelor's degree from an accredited four year college or university. Closing Date : Review of applications will begin on March 8, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Are you passionate about fostering a positive residential community? As the Administrative Coordinator for Residential Conduct (ACRC), you will play a crucial role in maintaining a safe and respectful environment for our students. Key Responsibilities: Collaborate closely with Residential Conduct Coordinators (RCCs) and Campus Conduct Coordinators (CCCs). Review and process reports of student misconduct in accordance with Title 5, California Code of Regulations. Handle all aspects of incident report management, including detailed reviews, file processing, case distribution, and student communication. Generate detailed reports and analytics to ensure timely and accurate case processing. Why Join Us? Be part of a dedicated team committed to student success and community well-being. Develop your skills in a supportive and dynamic environment. Make a meaningful impact on the residential experience of our students. If you’re detail-oriented, organized, and ready to contribute to a thriving residential community, we want to hear from you! Position Information This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m. (Possible evening and weekend hours during special events). The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Residential Education Office strives to provide safe and supportive on-campus living-learning communities where diverse students are challenged to develop holistically; as scholars, citizens, and leaders. Residential Education staff members are dedicated to providing curricular and co-curricular experiences to develop and enhance residents’ academic success, awareness and appreciation of diversity, and civic responsibility. Residential Education’s values are a set of core beliefs that guide our work with students, colleagues, faculty, and other constituents. While contributing to the goals of the University and the Division of Student Affairs and Campus Diversity, staff members of the Residential Education Office strive to: Achieve excellence in all that we do. Address students as unique individuals with multidimensional needs and unlimited potential for personal development. Promote integrity, accountability, responsibility, respect and collaboration. Promote the connectedness between curricular and co-curricular learning. Embrace, celebrate, and educate on issues related to diversity. Develop communities that embrace civic responsibility, life-long learning, and healthy lifestyles. Maintain balance and perspective, serving as sound role models for others. Innovate, evaluate, and refine programs to best meet the needs of the changing student population. To accomplish these objectives, Residential Education employs approximately 18 Residence Hall Coordinators, 231 paraprofessional team members, a central office staff of 18, and a variety of student assistants. Division of Student Affairs and Campus Diversity The Division facilitates the academic and career success, personal growth and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Residential Education department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Excellent attention to detail is a must. Excellent written and verbal communication skills. Experience working with students or student groups Ability to independently handle multiple work projects. Proficiency in utilizing software tools such as Microsoft Office, Google Suite, etc. Knowledge of Residential Education Office and Office of Housing Administration Office programs and policies is preferred. Knowledge of student disciplinary policies, regulations, procedures, philosophies, and other programs is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,058 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,058 - $6,653 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 9, 2024. To receive full consideration, apply by October 8, 2024 . The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Sep 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 25, 2024
Position Summary Are you passionate about fostering a positive residential community? As the Administrative Coordinator for Residential Conduct (ACRC), you will play a crucial role in maintaining a safe and respectful environment for our students. Key Responsibilities: Collaborate closely with Residential Conduct Coordinators (RCCs) and Campus Conduct Coordinators (CCCs). Review and process reports of student misconduct in accordance with Title 5, California Code of Regulations. Handle all aspects of incident report management, including detailed reviews, file processing, case distribution, and student communication. Generate detailed reports and analytics to ensure timely and accurate case processing. Why Join Us? Be part of a dedicated team committed to student success and community well-being. Develop your skills in a supportive and dynamic environment. Make a meaningful impact on the residential experience of our students. If you’re detail-oriented, organized, and ready to contribute to a thriving residential community, we want to hear from you! Position Information This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m. (Possible evening and weekend hours during special events). The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Residential Education Office strives to provide safe and supportive on-campus living-learning communities where diverse students are challenged to develop holistically; as scholars, citizens, and leaders. Residential Education staff members are dedicated to providing curricular and co-curricular experiences to develop and enhance residents’ academic success, awareness and appreciation of diversity, and civic responsibility. Residential Education’s values are a set of core beliefs that guide our work with students, colleagues, faculty, and other constituents. While contributing to the goals of the University and the Division of Student Affairs and Campus Diversity, staff members of the Residential Education Office strive to: Achieve excellence in all that we do. Address students as unique individuals with multidimensional needs and unlimited potential for personal development. Promote integrity, accountability, responsibility, respect and collaboration. Promote the connectedness between curricular and co-curricular learning. Embrace, celebrate, and educate on issues related to diversity. Develop communities that embrace civic responsibility, life-long learning, and healthy lifestyles. Maintain balance and perspective, serving as sound role models for others. Innovate, evaluate, and refine programs to best meet the needs of the changing student population. To accomplish these objectives, Residential Education employs approximately 18 Residence Hall Coordinators, 231 paraprofessional team members, a central office staff of 18, and a variety of student assistants. Division of Student Affairs and Campus Diversity The Division facilitates the academic and career success, personal growth and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Residential Education department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Excellent attention to detail is a must. Excellent written and verbal communication skills. Experience working with students or student groups Ability to independently handle multiple work projects. Proficiency in utilizing software tools such as Microsoft Office, Google Suite, etc. Knowledge of Residential Education Office and Office of Housing Administration Office programs and policies is preferred. Knowledge of student disciplinary policies, regulations, procedures, philosophies, and other programs is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,058 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,058 - $6,653 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 9, 2024. To receive full consideration, apply by October 8, 2024 . The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Sep 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Office Operations and Administrative Coordinator Classification Title: Administrative Support Coordinator I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, July 18, 2024, @ 11:55 p.m. PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general supervision of the Associate Dean, the Administrative Support Coordinator I (ASC) will be the point of contact for department chairs, faculty and staff in Communication Studies, Philosophy, and Humanities and Religious Studies. The ASC I will provide clerical and administrative support and coordination to the Department Chairs, including management of their calendars and schedules. Primary responsibilities include support and coordination for daily departmental administrative operations, communications and social media, hiring and personnel coordination for all student employees, travel support, timekeeper, and general office purchasing. The incumbent performs the day-to-day management of the administrative office and serves as a general resource. FLSA : Non Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,680 per month-$3,938 per month CSU Classification Salary Range : $3,680 per month - $5,783 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type :Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00 AM - 5:00 PM Department Information The Mendocino Administrative Support Hub supports three robust academic departments in the College of Arts & Letters, Communications, Philosophy and Humanities and Religious Studies. These programs offer comprehensive explorations in communication processes, public relations, journalism and film; fundamental inquiries into human knowledge, ethics, and reasoning; and interdisciplinary studies of world cultures through literature, history, philosophy, and religious studies. These departments foster critical thinking and with the support of faculty and staff, prepares students for success in an inclusive society by exploring their own sense of purpose, and engage communities as creative thinkers. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment. Demonstrated ability to understand and operate in a variety of organizational structures such as office, department, college, and university structures; and understand problems from a broader perspective. Demonstrated ability to create and maintain a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. Experience in the day-to-day coordination of the clerical and administrative support functions for an academic, special program, or administrative office. Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use sound judgement and act with discretion. Strong communication skills, both written and verbal. Demonstrated ability to create, edit and administer content on the department website and social media platforms. Demonstrated ability to plan and execute multiple work priorities and projects with frequent interruption. Demonstrated ability to complete tasks/projects with longer work cycles: coordinating, prioritizing, and monitoring their completion with accountability. Demonstrated ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Demonstrated ability to draft and compose professional correspondence and standard reports Experience with preparing, cataloguing, and maintaining confidential files and documents. Experience using standard office support technology systems, equipment, software packages, and virtual communications, including but not limited to Microsoft Office Suite (Word, Excel, Outlook), laser printer, fax machine, copiers, scanners, multi-line phone. Preferred Qualifications Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Experience with university travel policy and processes. Experience using university systems such as CMS (Peoplesoft), Concur, Cognos, OnBase, Canvas, Zoom, Teams. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jul 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 06, 2024
Working Title: Office Operations and Administrative Coordinator Classification Title: Administrative Support Coordinator I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, July 18, 2024, @ 11:55 p.m. PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general supervision of the Associate Dean, the Administrative Support Coordinator I (ASC) will be the point of contact for department chairs, faculty and staff in Communication Studies, Philosophy, and Humanities and Religious Studies. The ASC I will provide clerical and administrative support and coordination to the Department Chairs, including management of their calendars and schedules. Primary responsibilities include support and coordination for daily departmental administrative operations, communications and social media, hiring and personnel coordination for all student employees, travel support, timekeeper, and general office purchasing. The incumbent performs the day-to-day management of the administrative office and serves as a general resource. FLSA : Non Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,680 per month-$3,938 per month CSU Classification Salary Range : $3,680 per month - $5,783 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type :Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00 AM - 5:00 PM Department Information The Mendocino Administrative Support Hub supports three robust academic departments in the College of Arts & Letters, Communications, Philosophy and Humanities and Religious Studies. These programs offer comprehensive explorations in communication processes, public relations, journalism and film; fundamental inquiries into human knowledge, ethics, and reasoning; and interdisciplinary studies of world cultures through literature, history, philosophy, and religious studies. These departments foster critical thinking and with the support of faculty and staff, prepares students for success in an inclusive society by exploring their own sense of purpose, and engage communities as creative thinkers. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment. Demonstrated ability to understand and operate in a variety of organizational structures such as office, department, college, and university structures; and understand problems from a broader perspective. Demonstrated ability to create and maintain a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. Experience in the day-to-day coordination of the clerical and administrative support functions for an academic, special program, or administrative office. Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use sound judgement and act with discretion. Strong communication skills, both written and verbal. Demonstrated ability to create, edit and administer content on the department website and social media platforms. Demonstrated ability to plan and execute multiple work priorities and projects with frequent interruption. Demonstrated ability to complete tasks/projects with longer work cycles: coordinating, prioritizing, and monitoring their completion with accountability. Demonstrated ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Demonstrated ability to draft and compose professional correspondence and standard reports Experience with preparing, cataloguing, and maintaining confidential files and documents. Experience using standard office support technology systems, equipment, software packages, and virtual communications, including but not limited to Microsoft Office Suite (Word, Excel, Outlook), laser printer, fax machine, copiers, scanners, multi-line phone. Preferred Qualifications Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Experience with university travel policy and processes. Experience using university systems such as CMS (Peoplesoft), Concur, Cognos, OnBase, Canvas, Zoom, Teams. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jul 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
ALBEMARLE COUNTY, VA
Charlottesville, Virginia, United States
Administrative Coordinator Department of Social Services 12 Months, Full-Time Non-Exempt, Pay Grade 30 Benefits-Eligible, VRS-Eligible ***THE LISTING ON THE ALBEMARLE COUNTY WEBSITE IS FOR ADVERTISING PURPOSES ONLY. APPLICATIONS FOR THIS POSITION MUST BE SUBMITTED THROUGH THE VA STATE WEBSITE FOUND HERE: https://evqk.fa.us8.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3170 Essential Functions: Plays a significant role in office management and oversight for the department. Responsible for the completion of complex administrative and technical assignments. Provides administrative/clerical support to the Directors; schedules meetings and maintains calendars, prepares letters and reports, maintains supplies and other duties as needed. Serves as a point of contact for the agency and other local government departments when problem-solving; responds to difficult customer-related issues and resolves them accordingly; receives inquiries from State agencies. Carries out assignments or projects from Directors that may be highly confidential and/or time-sensitive in nature. Provides oversight for the recruitment/interview/hiring process and operation of the online Recruitment Management System and coordinates this process with the agency, county, and state. Pre-screens applicants for referral to the hiring manager. Communicates with department employees on personnel-related programs. Works independently on complex projects including preparation of reports, administration of grants, and compilation of meeting materials. Provides administrative support for public meetings; coordinates scheduling, preparing meeting documents, and taking the minutes. Maintains electronic files of all meeting documents. Prepares correspondence for the department and responds to general inquiries. Composes letters and memoranda independently. May prepare agendas and other documentation for meetings, including meeting minutes. Provides oversight for Records Management, Retention, and Disposition. Assist units with guidance when purging records. Collects, verifies and enters complex unit/department-related information into database. Maintains database and keeps information current. Establishes and maintains files, frequently of a confidential and/or sensitive nature, including internal personnel files. Performs other related tasks as assigned. Competency: Knowledge/ Skills/Abilities: Comprehensive knowledge of standard office practices, procedures, equipment, and clerical techniques. Thorough knowledge of departmental functions, organization, and policies. Ability to make difficult arithmetic calculations. Ability to lay out and type complex forms and tables. Comprehensive knowledge of business English and spelling. Ability to establish and maintain effective working relationships with employees and the general public, as well as government officials. Intermediate to Advanced level proficiency in office-related software. Ability to use a variety of office equipment, including computer, copier, postage meter, Fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner. Required Education and Experience: Possession of a valid appropriate driver's license issued by the Commonwealth of Virginia Workers in this position are required to drive and they must meet the eligibility requirements of the County’s safe driver policy. Worker must be willing to travel occasionally overnight and may be required to assist in managing emergency shelters for the public. The candidate may be subject to criminal history and central registry background checks. High school diploma supplemented with course work in a business education program that teaches office skills or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative experience, OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Physical and Mental Requirements: Regular contacts made with individuals from other internal units, County departments, outside organizations, VDSS personnel and the general public for purposes of exchanging information which requires some judgment or interpretation. Communication is usually cooperative in nature with infrequent conflicts resolved by higher authority. Administrative clerical work typically performed sitting in an office with occasional walking, light lifting of office items up to 30 pounds; and other limited physical activities. Remote Work: This position is not eligible for remote work. All County staff must maintain residence within the Commonwealth of Virginia. The Salary Range: The hiring range for this position is $26.98 - $29.82 per hour (approx. $56,110 - $62,016 per year). Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA non-exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60. DEADLINE FOR APPLICATIONS: Application deadline is Friday, October 4. Virginia Values Veterans: Albemarle County is a Certified V3 organization. EOE/EEO: Albemarle County is an equal employment opportunity employer, and does not discriminate against any group or individual on the basis of race, color, religion, sex, sexual orientation, national origin, age or disability in regards to any aspect of employment policy and practice: recruitment, testing, selection, assignment, pay, conditions of work, training, leave, overtime, promotion, discipline, demotion, and separation.
Sep 21, 2024
Full Time
Administrative Coordinator Department of Social Services 12 Months, Full-Time Non-Exempt, Pay Grade 30 Benefits-Eligible, VRS-Eligible ***THE LISTING ON THE ALBEMARLE COUNTY WEBSITE IS FOR ADVERTISING PURPOSES ONLY. APPLICATIONS FOR THIS POSITION MUST BE SUBMITTED THROUGH THE VA STATE WEBSITE FOUND HERE: https://evqk.fa.us8.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3170 Essential Functions: Plays a significant role in office management and oversight for the department. Responsible for the completion of complex administrative and technical assignments. Provides administrative/clerical support to the Directors; schedules meetings and maintains calendars, prepares letters and reports, maintains supplies and other duties as needed. Serves as a point of contact for the agency and other local government departments when problem-solving; responds to difficult customer-related issues and resolves them accordingly; receives inquiries from State agencies. Carries out assignments or projects from Directors that may be highly confidential and/or time-sensitive in nature. Provides oversight for the recruitment/interview/hiring process and operation of the online Recruitment Management System and coordinates this process with the agency, county, and state. Pre-screens applicants for referral to the hiring manager. Communicates with department employees on personnel-related programs. Works independently on complex projects including preparation of reports, administration of grants, and compilation of meeting materials. Provides administrative support for public meetings; coordinates scheduling, preparing meeting documents, and taking the minutes. Maintains electronic files of all meeting documents. Prepares correspondence for the department and responds to general inquiries. Composes letters and memoranda independently. May prepare agendas and other documentation for meetings, including meeting minutes. Provides oversight for Records Management, Retention, and Disposition. Assist units with guidance when purging records. Collects, verifies and enters complex unit/department-related information into database. Maintains database and keeps information current. Establishes and maintains files, frequently of a confidential and/or sensitive nature, including internal personnel files. Performs other related tasks as assigned. Competency: Knowledge/ Skills/Abilities: Comprehensive knowledge of standard office practices, procedures, equipment, and clerical techniques. Thorough knowledge of departmental functions, organization, and policies. Ability to make difficult arithmetic calculations. Ability to lay out and type complex forms and tables. Comprehensive knowledge of business English and spelling. Ability to establish and maintain effective working relationships with employees and the general public, as well as government officials. Intermediate to Advanced level proficiency in office-related software. Ability to use a variety of office equipment, including computer, copier, postage meter, Fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner. Required Education and Experience: Possession of a valid appropriate driver's license issued by the Commonwealth of Virginia Workers in this position are required to drive and they must meet the eligibility requirements of the County’s safe driver policy. Worker must be willing to travel occasionally overnight and may be required to assist in managing emergency shelters for the public. The candidate may be subject to criminal history and central registry background checks. High school diploma supplemented with course work in a business education program that teaches office skills or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative experience, OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Physical and Mental Requirements: Regular contacts made with individuals from other internal units, County departments, outside organizations, VDSS personnel and the general public for purposes of exchanging information which requires some judgment or interpretation. Communication is usually cooperative in nature with infrequent conflicts resolved by higher authority. Administrative clerical work typically performed sitting in an office with occasional walking, light lifting of office items up to 30 pounds; and other limited physical activities. Remote Work: This position is not eligible for remote work. All County staff must maintain residence within the Commonwealth of Virginia. The Salary Range: The hiring range for this position is $26.98 - $29.82 per hour (approx. $56,110 - $62,016 per year). Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA non-exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60. DEADLINE FOR APPLICATIONS: Application deadline is Friday, October 4. Virginia Values Veterans: Albemarle County is a Certified V3 organization. EOE/EEO: Albemarle County is an equal employment opportunity employer, and does not discriminate against any group or individual on the basis of race, color, religion, sex, sexual orientation, national origin, age or disability in regards to any aspect of employment policy and practice: recruitment, testing, selection, assignment, pay, conditions of work, training, leave, overtime, promotion, discipline, demotion, and separation.
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Full Time, Non-Exempt, Benefitted position through 9/30/2024(Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $3,800.00-$4,200.00 per month. Location: CSUSB Campus Work Schedule 40 hours per week. Typically, Monday-Friday 8:00AM-5:00PM with some nights/weekend required. First Review Deadline This position will remain open until filled. Typical Activities Under the general supervision of the Director, the Program Administrative Coordinator & Data Specialist will: Coordinate all day-to-day administrative, fiscal and office support functions. Answer phones, route calls, and take messages; Set appointments, coordinate meeting, prepare agenda, take and distribute meeting minutes and provide meeting support. Coordinates the collection and submission of all time sheets, time and efforts. Prepares all requests for disbursements including bankcard authorizations, petty cash, stipends, check requests, etc. Submits, coordinates and tracks requests for space, parking, food-services, duplicating, mail services. Places, tracks, inventories and distributes supply orders. Maintenance of the program database and program folders required for documentation. Participates in planning, coordination, and execution of all grant activities. Prepares travel arrangements, travel advances and travel expense reports; Collect, sort and analyze project data. Ensure data integrity; Completes required weekly, monthly, and other reporting in the online system; Provide support to staff and Fellows utilizing the eGrants and America Learns platform; Assists with the preparation of required reports; Screen, sort, and process external and internal correspondence; Some travel to schools and/or community sites required; Make presentations on data and results both internally and externally. Help maintain and monitor data security protocols. Support project with other requests for secondary data access and data visualizations. Assist with the development of evaluation metrics. Develop system for and track outputs and outcomes for participating Fellows. Assist the Director with required reports. Develop and track formative and summative assessment metrics. Assist with the onboarding and ongoing professional development, as it relates to data and evaluation, for all project staff and stakeholders, and/or as requested. Work with team and funding agency to assess data needs and create and support execution of plans to address those needs. Visualize data and results electronically. Maintain internally- and externally-facing scorecards that track Fellow progress in achieving their placement goals. Some travel. Perform all other duties as assigned. Minimum Qualifications Education : Bachelor's Degree Experience: The equivalent combination of three years of experience in general office clerical, data and evaluation work, preferably in a student service setting involving direct contact with diverse students and staff, is required. Other: Applicants must possess highly effective oral and written communication skills. Applicants must have the ability to analyze problems and resolve conflicts. Ability to establish rapport and positive working relationships with community partners, campus departments, faculty members, administrators, teachers, counselors, outreach staff, and Fellows. Knowledge and proficiency in implementing and delivering services through hybrid formats (Zoom, Google Classroom, etc.). Proficiency in the use of distance/virtual learning/engagement platforms (i.e., Instagram Live, Facebook Live, etc.). Knowledge and experience in online/hybrid pedagogy. Demonstrate proficiency in Microsoft Office applications (Word, Power Point, Excel, and Outlook). Ability to handle confidential and sensitive information. Ability to work cooperatively with a diverse group of people, exercise sound judgment, determine priorities, complete assigned projects in a timely manner and work well under tight deadlines. Must complete Mandated Reporting, Working with Minors, FERPA, Defensive Driving, and other trainings deemed appropriate to the role within 30 days of hire. Live Scan and background check. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Aug 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 06, 2024
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Full Time, Non-Exempt, Benefitted position through 9/30/2024(Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $3,800.00-$4,200.00 per month. Location: CSUSB Campus Work Schedule 40 hours per week. Typically, Monday-Friday 8:00AM-5:00PM with some nights/weekend required. First Review Deadline This position will remain open until filled. Typical Activities Under the general supervision of the Director, the Program Administrative Coordinator & Data Specialist will: Coordinate all day-to-day administrative, fiscal and office support functions. Answer phones, route calls, and take messages; Set appointments, coordinate meeting, prepare agenda, take and distribute meeting minutes and provide meeting support. Coordinates the collection and submission of all time sheets, time and efforts. Prepares all requests for disbursements including bankcard authorizations, petty cash, stipends, check requests, etc. Submits, coordinates and tracks requests for space, parking, food-services, duplicating, mail services. Places, tracks, inventories and distributes supply orders. Maintenance of the program database and program folders required for documentation. Participates in planning, coordination, and execution of all grant activities. Prepares travel arrangements, travel advances and travel expense reports; Collect, sort and analyze project data. Ensure data integrity; Completes required weekly, monthly, and other reporting in the online system; Provide support to staff and Fellows utilizing the eGrants and America Learns platform; Assists with the preparation of required reports; Screen, sort, and process external and internal correspondence; Some travel to schools and/or community sites required; Make presentations on data and results both internally and externally. Help maintain and monitor data security protocols. Support project with other requests for secondary data access and data visualizations. Assist with the development of evaluation metrics. Develop system for and track outputs and outcomes for participating Fellows. Assist the Director with required reports. Develop and track formative and summative assessment metrics. Assist with the onboarding and ongoing professional development, as it relates to data and evaluation, for all project staff and stakeholders, and/or as requested. Work with team and funding agency to assess data needs and create and support execution of plans to address those needs. Visualize data and results electronically. Maintain internally- and externally-facing scorecards that track Fellow progress in achieving their placement goals. Some travel. Perform all other duties as assigned. Minimum Qualifications Education : Bachelor's Degree Experience: The equivalent combination of three years of experience in general office clerical, data and evaluation work, preferably in a student service setting involving direct contact with diverse students and staff, is required. Other: Applicants must possess highly effective oral and written communication skills. Applicants must have the ability to analyze problems and resolve conflicts. Ability to establish rapport and positive working relationships with community partners, campus departments, faculty members, administrators, teachers, counselors, outreach staff, and Fellows. Knowledge and proficiency in implementing and delivering services through hybrid formats (Zoom, Google Classroom, etc.). Proficiency in the use of distance/virtual learning/engagement platforms (i.e., Instagram Live, Facebook Live, etc.). Knowledge and experience in online/hybrid pedagogy. Demonstrate proficiency in Microsoft Office applications (Word, Power Point, Excel, and Outlook). Ability to handle confidential and sensitive information. Ability to work cooperatively with a diverse group of people, exercise sound judgment, determine priorities, complete assigned projects in a timely manner and work well under tight deadlines. Must complete Mandated Reporting, Working with Minors, FERPA, Defensive Driving, and other trainings deemed appropriate to the role within 30 days of hire. Live Scan and background check. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Aug 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
This position is only open to Sonoma State University Employees Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, September 10, 2024. In your cover letter, please include what drew you to this specific position and what makes you qualified. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general direction of the Director of Operations (Director), the Administrative Coordinator (AC) independently initiates, executes, coordinates, implements and evaluates a variety of multiple large scale, complex administrative duties in support of the AMCS/CALS/NAMS/MLL departments. The incumbent is responsible for coordination and oversight of clerical work and administrative support functions and performs a broad range of administrative, reception, and general office duties in support of assigned departments, which may at times require researching, analyzing, evaluating and tracking of programs, budgets, financial data and information. In addition, the incumbent also evaluates and makes recommendations related to operational and policy matters and evaluates work procedures; coordinates and executes large scale, complex projects with broad, visible impact which involve overseeing coordination with other departments. Work involves identifying needs, planning and initiating projects, coordinating and delegating work and seeing a project through completion, implementation and evaluation. Contacts involve interaction with all levels inside and outside the university, and the incumbent typically provides lead work direction to other staff. Key Qualifications This position requires a high school degree or technical/vocational program and a minimum of three years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. The incumbent must have a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Strong proficiency with computers and Microsoft Office Suite (Word, Excel) required. Strong written and oral communication skills, including thorough knowledge of English grammar, punctuation, and spelling are required. The ability to use and quickly learn new office support technology systems and software packages is also required. Knowledge of Google Suite and PeopleSoft experience highly desired. Experience in website development and desktop publishing desired. Bilingual such as, Spanish or any other language highly preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,058 to $4,350 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Aug 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
This position is only open to Sonoma State University Employees Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, September 10, 2024. In your cover letter, please include what drew you to this specific position and what makes you qualified. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general direction of the Director of Operations (Director), the Administrative Coordinator (AC) independently initiates, executes, coordinates, implements and evaluates a variety of multiple large scale, complex administrative duties in support of the AMCS/CALS/NAMS/MLL departments. The incumbent is responsible for coordination and oversight of clerical work and administrative support functions and performs a broad range of administrative, reception, and general office duties in support of assigned departments, which may at times require researching, analyzing, evaluating and tracking of programs, budgets, financial data and information. In addition, the incumbent also evaluates and makes recommendations related to operational and policy matters and evaluates work procedures; coordinates and executes large scale, complex projects with broad, visible impact which involve overseeing coordination with other departments. Work involves identifying needs, planning and initiating projects, coordinating and delegating work and seeing a project through completion, implementation and evaluation. Contacts involve interaction with all levels inside and outside the university, and the incumbent typically provides lead work direction to other staff. Key Qualifications This position requires a high school degree or technical/vocational program and a minimum of three years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. The incumbent must have a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Strong proficiency with computers and Microsoft Office Suite (Word, Excel) required. Strong written and oral communication skills, including thorough knowledge of English grammar, punctuation, and spelling are required. The ability to use and quickly learn new office support technology systems and software packages is also required. Knowledge of Google Suite and PeopleSoft experience highly desired. Experience in website development and desktop publishing desired. Bilingual such as, Spanish or any other language highly preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,058 to $4,350 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Aug 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Job Overview Under general supervision of the Dean of the Office of Undergraduate Studies and the lead direction of the Associate Director of Experiential Learning and the Faculty Director of Service Learning , the Coordinator for Service Learning and Civic Engagement is responsible for a wide range of administrative and coordination tasks associated with providing a quality student, faculty, and community partner experience. The incumbent must be able to work collaboratively with staff, administrators, and high-level internal and external constituents in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality is crucial in this position. The incumbent is expected to independently solve a broad range of operational, procedural, and administrative issues, which may require research, analysis, and evaluation of information, including ingenuity in developing solutions. Position Summary Administrative Coordinator for Service Learning and Civic Engagement (Administrative Support Coordinator II) This is a full time, temporary, non-exempt position ending on or before one year from date of hire. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary Range: $3,865 - $4,682 per month CSU Classification Salary Range: $3,865 - $6,336 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on August 27, 2024. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Supplemental Information The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide CSU Vaccination Policy can be reviewed at https://calstate.policystat.com/policy/13116180/latest/ . Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: Aug 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Job Overview Under general supervision of the Dean of the Office of Undergraduate Studies and the lead direction of the Associate Director of Experiential Learning and the Faculty Director of Service Learning , the Coordinator for Service Learning and Civic Engagement is responsible for a wide range of administrative and coordination tasks associated with providing a quality student, faculty, and community partner experience. The incumbent must be able to work collaboratively with staff, administrators, and high-level internal and external constituents in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality is crucial in this position. The incumbent is expected to independently solve a broad range of operational, procedural, and administrative issues, which may require research, analysis, and evaluation of information, including ingenuity in developing solutions. Position Summary Administrative Coordinator for Service Learning and Civic Engagement (Administrative Support Coordinator II) This is a full time, temporary, non-exempt position ending on or before one year from date of hire. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary Range: $3,865 - $4,682 per month CSU Classification Salary Range: $3,865 - $6,336 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on August 27, 2024. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Supplemental Information The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide CSU Vaccination Policy can be reviewed at https://calstate.policystat.com/policy/13116180/latest/ . Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: Aug 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Chemistry and Biochemistry Administrative Coordinator Classification Administrative Support Coordinator II AutoReqId 542741 Department Chemistry and Biochemistry Sub-Division College of Natural Sciences and Mathematics Salary Range Classification Range $4,058 - $6,653 per month (Hiring range depending on qualifications, not anticipated to exceed $4,058 - $5,200 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Department of Chemistry and Biochemistry at California State University Fullerton (CSUF) has an impressive record of student success. After graduating, many of our students go on to attend prestigious graduate and professional schools, end up employed in the local industry, or go on to become teachers. We have strong bonds with our alumni and they will attest that CSUF Chemistry and Biochemistry graduates continue to be highly sought-after by both employers and graduate schools. We seek an exceptional individual to join our team as the Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator works with the chair and the department staff to coordinate and manage all department administrative functions, including scheduling, lecturer and student contracts, and travel, as well as tracking deadlines and sharing calendar events. Serves as liaison between department and Dean's office. Attends department meetings and takes minutes. Serves as support to the department faculty personnel committee for processing confidential documentation and maintaining all confidential faculty files. Assists department search committees with processing applicant information, maintaining applicant files, and communicating with applicants. Coordinates the planning of special events and activities and maintains department files and records. Monitors staff attendance and timekeeping and reviews in the Absence Management system. Processes time sheets for graduate assistants. Teaching associates and student assistants. The Administrative Support Coordinator is responsible for providing high-level office support to students, faculty, staff, and community members. Plans, initiate, executes, and coordinates complex projects, activities, and events with accountability for results. Evaluates and make recommendations related to operational and procedural matters. Uses knowledge of specialized policies and procedures to complete assignments. Provides lead work direction, training, and guidance to others as needed. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience working in an academic department is preferred. Experience using PeopleSoft/Oracle Common Human Resources System (CHRS) preferred. Recent experience serving in a lead role overseeing the work of others and several years of progressively responsible related administrative experience at a senior level. Skill in using both PC and Mac computers is preferred. Experience coordinating departmental events and large meetings preferred. Experience in coordinating departmental budget, recruitment, placing work orders, curriculum development, scheduling classes, and student advisement/registration preferred. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Title Chemistry and Biochemistry Administrative Coordinator Classification Administrative Support Coordinator II AutoReqId 542741 Department Chemistry and Biochemistry Sub-Division College of Natural Sciences and Mathematics Salary Range Classification Range $4,058 - $6,653 per month (Hiring range depending on qualifications, not anticipated to exceed $4,058 - $5,200 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Department of Chemistry and Biochemistry at California State University Fullerton (CSUF) has an impressive record of student success. After graduating, many of our students go on to attend prestigious graduate and professional schools, end up employed in the local industry, or go on to become teachers. We have strong bonds with our alumni and they will attest that CSUF Chemistry and Biochemistry graduates continue to be highly sought-after by both employers and graduate schools. We seek an exceptional individual to join our team as the Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator works with the chair and the department staff to coordinate and manage all department administrative functions, including scheduling, lecturer and student contracts, and travel, as well as tracking deadlines and sharing calendar events. Serves as liaison between department and Dean's office. Attends department meetings and takes minutes. Serves as support to the department faculty personnel committee for processing confidential documentation and maintaining all confidential faculty files. Assists department search committees with processing applicant information, maintaining applicant files, and communicating with applicants. Coordinates the planning of special events and activities and maintains department files and records. Monitors staff attendance and timekeeping and reviews in the Absence Management system. Processes time sheets for graduate assistants. Teaching associates and student assistants. The Administrative Support Coordinator is responsible for providing high-level office support to students, faculty, staff, and community members. Plans, initiate, executes, and coordinates complex projects, activities, and events with accountability for results. Evaluates and make recommendations related to operational and procedural matters. Uses knowledge of specialized policies and procedures to complete assignments. Provides lead work direction, training, and guidance to others as needed. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience working in an academic department is preferred. Experience using PeopleSoft/Oracle Common Human Resources System (CHRS) preferred. Recent experience serving in a lead role overseeing the work of others and several years of progressively responsible related administrative experience at a senior level. Skill in using both PC and Mac computers is preferred. Experience coordinating departmental events and large meetings preferred. Experience in coordinating departmental budget, recruitment, placing work orders, curriculum development, scheduling classes, and student advisement/registration preferred. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Coordinator (Fire Safety/Construction Services) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $4,250 per month, commensurate with qualifications and experience. The salary range for this classification is $3,864 to $6,072 per month. Classification Administrative Support Coordinator I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Coordinator (Fire Safety/Construction Services) to provide administrative and technical support to the Fire Safety and Construction Services unit in CPDC. This includes general office coordination and responsibility for campus files and unit project support. This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California. Responsibilities Under the general direction of the Director of Fire Safety , the Administrative Coordinator (Fire Safety/Construction Services) will perform duties as outlined below: -Independently prioritizes and performs routine clerical tasks including file management, travel arrangements and reimbursements, scheduling of meetings, and attendance. -Performs administrative duties including responding to daily inquiries via phone from campus professional and support staff, internal constituents, preparing memos, letters, drafts and correspondence as required. -Assists managers by preparing for final review Board of Trustees items, reports to the Legislature, and/or outside agencies. -Prepare documents for the Construction Services/Fire Safety Chancellor’s Office program. -Prepares authorizations to proceed, quarterly reports, correspondence and other documents as related to Construction Services/Fire Safety Chancellor’s Office program as well as those reports required to meet the Office of the State Fire Marshal (OFSM) requirements. -Produce reports from various databases. -Order uniforms and supplies specific to Construction Services/Fire Safety needs. -Assists in collating/distributing presentation and training materials, and logistical coordination for any and all training held at the Chancellor’s Office or online. -Provides logistical support and planning assistance for unit meetings, trainings, and conferences. -Oversee and develop department calendar for high visibility meetings and associations with distinctive attention to multi-level details. -Coordinate with Chancellor’s Office Communications Department to maintain and update Construction Services/ OFS web information. -Document processes and procedures and maintain the administrative analyst desk manual to reflect current model practices. -Provides assistance and back-up to other units as needed. Qualifications This position requires: -A minimum four years of progressive administrative experience. -Ability to establish and maintain cooperative working relationships. -Ability to function well in high volume, deadline-driven environment. -Thorough knowledge of English grammar, spelling and punctuation; thorough knowledge of office methods, procedures and practices. -Proficient and accurate in basic math. -Ability to coordinate many different clerical tasks, determine relative importance of each, set deadlines, prioritize and complete projects accordingly; ability to learn, independently interpret and apply a variety of academic and organizational policies and procedures; ability to identify appropriate applications of written policies and procedures; ability and interest to learn the operations of a department. -Ability to apply judgment, discretion and initiative in performing clerical work in a variety of subjects, programs or projects; ability to draft and prepare clean, concise and accurate cover memoranda in final form and correspondence requiring selection of materials and references from a variety of sources; ability to check work for accuracy; ability to keep records and files; ability to screen mail, telephone calls and visitors. -Proficient in Microsoft Office Suites: Word, Excel, PowerPoint. Application Period Priority consideration will be given to candidates who apply by August 26, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Aug 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Coordinator (Fire Safety/Construction Services) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $4,250 per month, commensurate with qualifications and experience. The salary range for this classification is $3,864 to $6,072 per month. Classification Administrative Support Coordinator I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Coordinator (Fire Safety/Construction Services) to provide administrative and technical support to the Fire Safety and Construction Services unit in CPDC. This includes general office coordination and responsibility for campus files and unit project support. This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California. Responsibilities Under the general direction of the Director of Fire Safety , the Administrative Coordinator (Fire Safety/Construction Services) will perform duties as outlined below: -Independently prioritizes and performs routine clerical tasks including file management, travel arrangements and reimbursements, scheduling of meetings, and attendance. -Performs administrative duties including responding to daily inquiries via phone from campus professional and support staff, internal constituents, preparing memos, letters, drafts and correspondence as required. -Assists managers by preparing for final review Board of Trustees items, reports to the Legislature, and/or outside agencies. -Prepare documents for the Construction Services/Fire Safety Chancellor’s Office program. -Prepares authorizations to proceed, quarterly reports, correspondence and other documents as related to Construction Services/Fire Safety Chancellor’s Office program as well as those reports required to meet the Office of the State Fire Marshal (OFSM) requirements. -Produce reports from various databases. -Order uniforms and supplies specific to Construction Services/Fire Safety needs. -Assists in collating/distributing presentation and training materials, and logistical coordination for any and all training held at the Chancellor’s Office or online. -Provides logistical support and planning assistance for unit meetings, trainings, and conferences. -Oversee and develop department calendar for high visibility meetings and associations with distinctive attention to multi-level details. -Coordinate with Chancellor’s Office Communications Department to maintain and update Construction Services/ OFS web information. -Document processes and procedures and maintain the administrative analyst desk manual to reflect current model practices. -Provides assistance and back-up to other units as needed. Qualifications This position requires: -A minimum four years of progressive administrative experience. -Ability to establish and maintain cooperative working relationships. -Ability to function well in high volume, deadline-driven environment. -Thorough knowledge of English grammar, spelling and punctuation; thorough knowledge of office methods, procedures and practices. -Proficient and accurate in basic math. -Ability to coordinate many different clerical tasks, determine relative importance of each, set deadlines, prioritize and complete projects accordingly; ability to learn, independently interpret and apply a variety of academic and organizational policies and procedures; ability to identify appropriate applications of written policies and procedures; ability and interest to learn the operations of a department. -Ability to apply judgment, discretion and initiative in performing clerical work in a variety of subjects, programs or projects; ability to draft and prepare clean, concise and accurate cover memoranda in final form and correspondence requiring selection of materials and references from a variety of sources; ability to check work for accuracy; ability to keep records and files; ability to screen mail, telephone calls and visitors. -Proficient in Microsoft Office Suites: Word, Excel, PowerPoint. Application Period Priority consideration will be given to candidates who apply by August 26, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Aug 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Coordinator (Energy, Sustainability & Transportation) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $4,250 per month, commensurate with qualifications and experience. The salary range for this classification is $3,864 to $6,072 per month. Classification Administrative Support Coordinator I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Coordinator (Energy, Sustainability & Transportation) to provide administrative and technical support to the Energy, Sustainability and Transportation unit in CPDC. This includes general office coordination and responsibility for campus files and unit project support. This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California. Responsibilities Under the general direction of the Chief of Energy, Sustainability and Transportation , the Administrative Coordinator (Energy, Sustainability & Transportation) will perform duties as outlined below: -Independently prioritizes and performs routine clerical tasks including file management, travel arrangements and reimbursements, scheduling of meetings, and attendance. -Performs administrative duties including responding to daily inquiries via phone from campus professional and support staff, internal constituents, preparing memos, letters, drafts and correspondence as required. -Assists managers by preparing for final review Mechanical Review Board and affinity group meeting items, reports to the Legislature, and/or outside agencies. -Prepare documents for the Energy, Sustainability and Transportation Chancellor’s Office program. -Prepares authorizations to proceed, quarterly reports, correspondence and other documents as related to Energy, Sustainability and Transportation Chancellor’s Office program -Produce reports from various databases (Energy Information System, Energy Efficiency Partnership, and Capital Projects). -Assists in the collating and distributing of presentation and training materials, and logistical coordination for any and all training held at the Chancellor’s Office or online. -Provides logistical support and planning assistance for unit meetings and conferences. -Oversee and develop department calendar for high visibility meetings and associations with distinctive attention to multi-level details. -Coordinate with Chancellor’s Office Communications Department to maintain and update ES&T web information. -Document processes and procedures and maintain the administrative analyst desk manual to reflect current model practices. -Provides assistance and back-up to other units as needed. Qualifications This position requires: -A minimum four years of progressive administrative experience. -Ability to establish and maintain cooperative working relationships. -Ability to function well in high volume, deadline-driven environment. -Thorough knowledge of English grammar, spelling and punctuation; thorough knowledge of office methods, procedures and practices. -Proficient and accurate in basic math. -Ability to coordinate many different clerical tasks, determine relative importance of each, set deadlines, prioritize and complete projects accordingly; ability to learn, independently interpret and apply a variety of academic and organizational policies and procedures; ability to identify appropriate applications of written policies and procedures; ability and interest to learn the operations of a department. -Ability to apply judgment, discretion and initiative in performing clerical work in a variety of subjects, programs or projects; ability to draft and prepare clean, concise and accurate cover memoranda in final form and correspondence requiring selection of materials and references from a variety of sources; ability to check work for accuracy; ability to keep records and files; ability to screen mail, telephone calls and visitors. -Proficient in Microsoft Office Suites: Word, Excel, PowerPoint. Application Period Priority consideration will be given to candidates who apply by August 26, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Aug 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Coordinator (Energy, Sustainability & Transportation) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $4,250 per month, commensurate with qualifications and experience. The salary range for this classification is $3,864 to $6,072 per month. Classification Administrative Support Coordinator I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Coordinator (Energy, Sustainability & Transportation) to provide administrative and technical support to the Energy, Sustainability and Transportation unit in CPDC. This includes general office coordination and responsibility for campus files and unit project support. This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California. Responsibilities Under the general direction of the Chief of Energy, Sustainability and Transportation , the Administrative Coordinator (Energy, Sustainability & Transportation) will perform duties as outlined below: -Independently prioritizes and performs routine clerical tasks including file management, travel arrangements and reimbursements, scheduling of meetings, and attendance. -Performs administrative duties including responding to daily inquiries via phone from campus professional and support staff, internal constituents, preparing memos, letters, drafts and correspondence as required. -Assists managers by preparing for final review Mechanical Review Board and affinity group meeting items, reports to the Legislature, and/or outside agencies. -Prepare documents for the Energy, Sustainability and Transportation Chancellor’s Office program. -Prepares authorizations to proceed, quarterly reports, correspondence and other documents as related to Energy, Sustainability and Transportation Chancellor’s Office program -Produce reports from various databases (Energy Information System, Energy Efficiency Partnership, and Capital Projects). -Assists in the collating and distributing of presentation and training materials, and logistical coordination for any and all training held at the Chancellor’s Office or online. -Provides logistical support and planning assistance for unit meetings and conferences. -Oversee and develop department calendar for high visibility meetings and associations with distinctive attention to multi-level details. -Coordinate with Chancellor’s Office Communications Department to maintain and update ES&T web information. -Document processes and procedures and maintain the administrative analyst desk manual to reflect current model practices. -Provides assistance and back-up to other units as needed. Qualifications This position requires: -A minimum four years of progressive administrative experience. -Ability to establish and maintain cooperative working relationships. -Ability to function well in high volume, deadline-driven environment. -Thorough knowledge of English grammar, spelling and punctuation; thorough knowledge of office methods, procedures and practices. -Proficient and accurate in basic math. -Ability to coordinate many different clerical tasks, determine relative importance of each, set deadlines, prioritize and complete projects accordingly; ability to learn, independently interpret and apply a variety of academic and organizational policies and procedures; ability to identify appropriate applications of written policies and procedures; ability and interest to learn the operations of a department. -Ability to apply judgment, discretion and initiative in performing clerical work in a variety of subjects, programs or projects; ability to draft and prepare clean, concise and accurate cover memoranda in final form and correspondence requiring selection of materials and references from a variety of sources; ability to check work for accuracy; ability to keep records and files; ability to screen mail, telephone calls and visitors. -Proficient in Microsoft Office Suites: Word, Excel, PowerPoint. Application Period Priority consideration will be given to candidates who apply by August 26, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Aug 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 542947; 09/16/2024 Administrative Coordinator Administrative Support Coordinator I Office of the Dean of Students Salary Range : $3,864 - $6,072/Monthly (Budgeted Hiring Salary Range: $3,864 - $4,250/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general direction of the Associate Dean of Students - Student Conduct Officer, the Administrative Coordinator will support all administrative functions to ensure fair, timely, and accurate judicial process is performed. Additionally, the Administrative Coordinator interacts regularly with each of the units/programs within the Office of the Dean of Students and with those reporting to the Dean, including but not limited to the Student Conduct, Community Care, Basic Needs, and events that are overseen by the Office of the Dean of Students. This position provides critical administrative and fiscal support and coordination of daily office operations. This position is highly customer service oriented and has duties specifically related to ensuring the efficiency, effectiveness and overall success of the services and programs that support engagement, personal and community well-being, individual responsibility, and academic success. The incumbent frequently takes the lead in researching relevant University policy and gathering the necessary background required to make recommendations on issues that may have a broad impact across the University. This type of administration support requires good judgment, and detailed follow-up. Often compiles data and information used in support of, or justification for, the annual operating budgets, grant request and proposals. Required Qualifications & Experience : Equivalent to three (3) years of general office experience and/or ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Must be able to: independently compose documents, letters, announcements, etc.; efficiently multi-task; deal with conflicting priorities and have effective time management skills; demonstrate competence in Microsoft Office software; be a problem solver demonstrating competence in independent judgment; use a high level of discretion and ability to appropriately file confidential documents; work independently and exercise sound judgment; maintain strict confidentiality in all matters; and establish and maintain effective working relationships. Incumbent must also demonstrate the ability and/or interest in working in a multicultural/multi-ethnic environment. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor's degree from an accredited four-year college or university is preferred. Closing Date : Review of applications will begin on 9/30/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Sep 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Job No: 542947; 09/16/2024 Administrative Coordinator Administrative Support Coordinator I Office of the Dean of Students Salary Range : $3,864 - $6,072/Monthly (Budgeted Hiring Salary Range: $3,864 - $4,250/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general direction of the Associate Dean of Students - Student Conduct Officer, the Administrative Coordinator will support all administrative functions to ensure fair, timely, and accurate judicial process is performed. Additionally, the Administrative Coordinator interacts regularly with each of the units/programs within the Office of the Dean of Students and with those reporting to the Dean, including but not limited to the Student Conduct, Community Care, Basic Needs, and events that are overseen by the Office of the Dean of Students. This position provides critical administrative and fiscal support and coordination of daily office operations. This position is highly customer service oriented and has duties specifically related to ensuring the efficiency, effectiveness and overall success of the services and programs that support engagement, personal and community well-being, individual responsibility, and academic success. The incumbent frequently takes the lead in researching relevant University policy and gathering the necessary background required to make recommendations on issues that may have a broad impact across the University. This type of administration support requires good judgment, and detailed follow-up. Often compiles data and information used in support of, or justification for, the annual operating budgets, grant request and proposals. Required Qualifications & Experience : Equivalent to three (3) years of general office experience and/or ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Must be able to: independently compose documents, letters, announcements, etc.; efficiently multi-task; deal with conflicting priorities and have effective time management skills; demonstrate competence in Microsoft Office software; be a problem solver demonstrating competence in independent judgment; use a high level of discretion and ability to appropriately file confidential documents; work independently and exercise sound judgment; maintain strict confidentiality in all matters; and establish and maintain effective working relationships. Incumbent must also demonstrate the ability and/or interest in working in a multicultural/multi-ethnic environment. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor's degree from an accredited four-year college or university is preferred. Closing Date : Review of applications will begin on 9/30/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Sep 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Employment Services Administrative Coordinator Classification Title: Administrative Support Coordinator I Posting Details Priority Application Deadline (Posting will remain open until filled): Sunday, September 22, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the supervision of the Director of Talent Acquisition, this position provides staff support \related to human resources administration. Responsibilities include but are not limited to: student employment processing functions; administrative support for full-time and part-time recruitments; data analysis and data entry; and support and coordination of Student Employment services and the New Employee Orientation as needed. This position requires the maintenance of confidential files and materials and always maintains strict confidentiality. The administrative support coordinator of this position directly assists the Director of Talent Acquisition, in work related to the Employment Services department, and Student Employment recruitment and hiring and the Employment Services department with administrative maintenance and file management for personnel files. This position will serve as the initial point of contact for the Employment Services department, for general office matters and communication. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,864 per month - $4,250 per month; commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,864 per month - $6,072 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday: 8:00AM-5:00P M (on campus assignment with the ability to work remote two rotating Fridays a month). Department Information Employment Services is responsible for the coordination of personnel policies and programs in recruitment and employment matters for staff in accordance with collective bargaining agreements. The unit provides support to University administrators on employment matters concerning staff; administration of temporary employment staffing services; and employment orientation of new staff. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience utilizing standard business software applications such as Microsoft Word, Excel, and Adobe. Experience maintaining confidentiality and utilizing effective interpersonal skills to manage highly sensitive matters. Ability to provide clerical and administrative support functions in a large/complex academic administrative office. Ability to use judgement and discretion to address employment questions and issues. Ability to perform work analysis, research, collect, organize, and compile information, and evaluate and recommend process improvements. Ability to plan and coordinate assignments, adapt to changing priorities, meet deadlines and maintain a high level of productivity and efficiency. Ability to interpret and apply human resources policies, procedures, and bargaining unit contracts. Deliver accurate, high-quality work in a timely and reliable manner. Ability to perform business level mathematics and statistical concepts. Ability to prepare clear, concise, grammatically correct correspondence, documents and emails. Ability to learn and understand the organization and operations of the Human Resources Department and University, as applicable. Ability to independently carry out oral and written instructions. Be reliable and punctual. Proficiency in English grammar, punctuation, and spelling. Ability to interpret and apply policies and procedures independently, and use judgement and discretion to act when precedents do not exist. Ability to troubleshoot most office administrative problems and elevate when appropriate. Respond timely to inquiries and requests related to the work area. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment Ability to successfully pass a background check. Preferred Qualifications Experience working in an institution of higher education. Documents Needed to Apply (1) Resume Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 06 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Working Title: Employment Services Administrative Coordinator Classification Title: Administrative Support Coordinator I Posting Details Priority Application Deadline (Posting will remain open until filled): Sunday, September 22, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the supervision of the Director of Talent Acquisition, this position provides staff support \related to human resources administration. Responsibilities include but are not limited to: student employment processing functions; administrative support for full-time and part-time recruitments; data analysis and data entry; and support and coordination of Student Employment services and the New Employee Orientation as needed. This position requires the maintenance of confidential files and materials and always maintains strict confidentiality. The administrative support coordinator of this position directly assists the Director of Talent Acquisition, in work related to the Employment Services department, and Student Employment recruitment and hiring and the Employment Services department with administrative maintenance and file management for personnel files. This position will serve as the initial point of contact for the Employment Services department, for general office matters and communication. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,864 per month - $4,250 per month; commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,864 per month - $6,072 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday: 8:00AM-5:00P M (on campus assignment with the ability to work remote two rotating Fridays a month). Department Information Employment Services is responsible for the coordination of personnel policies and programs in recruitment and employment matters for staff in accordance with collective bargaining agreements. The unit provides support to University administrators on employment matters concerning staff; administration of temporary employment staffing services; and employment orientation of new staff. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience utilizing standard business software applications such as Microsoft Word, Excel, and Adobe. Experience maintaining confidentiality and utilizing effective interpersonal skills to manage highly sensitive matters. Ability to provide clerical and administrative support functions in a large/complex academic administrative office. Ability to use judgement and discretion to address employment questions and issues. Ability to perform work analysis, research, collect, organize, and compile information, and evaluate and recommend process improvements. Ability to plan and coordinate assignments, adapt to changing priorities, meet deadlines and maintain a high level of productivity and efficiency. Ability to interpret and apply human resources policies, procedures, and bargaining unit contracts. Deliver accurate, high-quality work in a timely and reliable manner. Ability to perform business level mathematics and statistical concepts. Ability to prepare clear, concise, grammatically correct correspondence, documents and emails. Ability to learn and understand the organization and operations of the Human Resources Department and University, as applicable. Ability to independently carry out oral and written instructions. Be reliable and punctual. Proficiency in English grammar, punctuation, and spelling. Ability to interpret and apply policies and procedures independently, and use judgement and discretion to act when precedents do not exist. Ability to troubleshoot most office administrative problems and elevate when appropriate. Respond timely to inquiries and requests related to the work area. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment Ability to successfully pass a background check. Preferred Qualifications Experience working in an institution of higher education. Documents Needed to Apply (1) Resume Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 06 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary This position has significant autonomy and operates under the general direction of the Assistant Dean of Finance, Personnel and Data Assessment, and is responsible for the administrative coordination and duties related to the overall operation of the Dean’s Office of the College of Architecture and Environmental Design. The incumbent serves as the first point of contact for internal and external constituents, prepares correspondence, manages schedules, and plans travel, meetings, and events, including: information management, record-keeping and reporting, procurement, accounts payable, student recruitment and supervision, and coordination of special projects and events. In consultation with the Dean and the Assistant Dean this position is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. This is a one year temporary assignment, benefits are included. Department Summary With approximately 2,000 students and 145 faculty and staff, Cal Poly's College of Architecture and Environmental Design (CAED) offers eight degree programs in five closely related departments: Architectural Engineering, Architecture, City and Regional Planning, Construction Management, and Landscape Architecture. For decades the CAED's nationally ranked, accredited programs and over 16,000 alumni have been a positive influence on forces that shape the planning, design and construction worlds. The common educational goal shared by all academic programs within the CAED is excellence in preparing tomorrow's built environment leaders. The CAED's programs are distinguished by their selective admissions, active incorporation of hands-on-learning experiences and their close instructional relationship to professions and industries, as well as public agencies and community constituents. Key Qualifications Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Education and Experience High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.) Salary and Benefits Anticipated Hiring Range: $48,535 - $63,365 annually Classification Range: $46,380- $76,032 annually Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Sep 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 25, 2024
Job Summary This position has significant autonomy and operates under the general direction of the Assistant Dean of Finance, Personnel and Data Assessment, and is responsible for the administrative coordination and duties related to the overall operation of the Dean’s Office of the College of Architecture and Environmental Design. The incumbent serves as the first point of contact for internal and external constituents, prepares correspondence, manages schedules, and plans travel, meetings, and events, including: information management, record-keeping and reporting, procurement, accounts payable, student recruitment and supervision, and coordination of special projects and events. In consultation with the Dean and the Assistant Dean this position is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. This is a one year temporary assignment, benefits are included. Department Summary With approximately 2,000 students and 145 faculty and staff, Cal Poly's College of Architecture and Environmental Design (CAED) offers eight degree programs in five closely related departments: Architectural Engineering, Architecture, City and Regional Planning, Construction Management, and Landscape Architecture. For decades the CAED's nationally ranked, accredited programs and over 16,000 alumni have been a positive influence on forces that shape the planning, design and construction worlds. The common educational goal shared by all academic programs within the CAED is excellence in preparing tomorrow's built environment leaders. The CAED's programs are distinguished by their selective admissions, active incorporation of hands-on-learning experiences and their close instructional relationship to professions and industries, as well as public agencies and community constituents. Key Qualifications Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Education and Experience High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.) Salary and Benefits Anticipated Hiring Range: $48,535 - $63,365 annually Classification Range: $46,380- $76,032 annually Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Sep 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary This role functions as the Graduate Programs Coordinator for the Master’s and Joint Doctoral Programs within the Department of Geography. Responsibilities include supporting graduate advisors, guiding students through correct procedures, and handling travel processing for the department. The position also involves close collaboration with the lead Administrative Support Coordinator II. Additionally, the role acts as a liaison between UCSB, the department, and SDSU administration to ensure a smooth transition between the two campuses for the joint doctoral program. This includes coordinating times, schedules, and travel for dissertation defenses with UCSB staff. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The SDSU Geography Department offers six Undergraduate programs with concentrations in human and physical geography and methodological technologies, three Masters programs and a Ph.D. The department now offers two new MS/BS program in Geographic Information Science and Watershed science. The department also houses two interdisciplinary programs: BA in Urban Studies (with 4 specializations) and a new MS program in Big Data Analysis. The Department’s Ph.D. program was recently ranked 7th nationally by Academic Analytics. The Department also offers a Certificate Program in GIS and exchange programs with the Universities of Münster, Taiwan, and the National Technology University of Norway, as well as collaborative exchange programs with Carinthia University of Applied Science in Austria. The Geography Department’s support staff currently consists of one Administrative Coordinator II and one Administrative Support Coordinator I, as well as work-study and student assistant positions. For more information regarding the Geography Department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency with Microsoft Office. Experience working in an academic setting preferred. Experience working with a graduate program preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,864 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,864 - $6,072 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on August 1, 2024. To receive full consideration, apply by July 31, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Jul 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 18, 2024
Position Summary This role functions as the Graduate Programs Coordinator for the Master’s and Joint Doctoral Programs within the Department of Geography. Responsibilities include supporting graduate advisors, guiding students through correct procedures, and handling travel processing for the department. The position also involves close collaboration with the lead Administrative Support Coordinator II. Additionally, the role acts as a liaison between UCSB, the department, and SDSU administration to ensure a smooth transition between the two campuses for the joint doctoral program. This includes coordinating times, schedules, and travel for dissertation defenses with UCSB staff. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The SDSU Geography Department offers six Undergraduate programs with concentrations in human and physical geography and methodological technologies, three Masters programs and a Ph.D. The department now offers two new MS/BS program in Geographic Information Science and Watershed science. The department also houses two interdisciplinary programs: BA in Urban Studies (with 4 specializations) and a new MS program in Big Data Analysis. The Department’s Ph.D. program was recently ranked 7th nationally by Academic Analytics. The Department also offers a Certificate Program in GIS and exchange programs with the Universities of Münster, Taiwan, and the National Technology University of Norway, as well as collaborative exchange programs with Carinthia University of Applied Science in Austria. The Geography Department’s support staff currently consists of one Administrative Coordinator II and one Administrative Support Coordinator I, as well as work-study and student assistant positions. For more information regarding the Geography Department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency with Microsoft Office. Experience working in an academic setting preferred. Experience working with a graduate program preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,864 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,864 - $6,072 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on August 1, 2024. To receive full consideration, apply by July 31, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Jul 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Join SDSU’s Fowler College of Business as the Finance, Management, & Marketing (FMM) Department Coordinator ! In this role, you will manage daily operations, support department leadership, and oversee key initiatives that drive student and faculty success. This is a fantastic opportunity to lead a team and make a meaningful impact within a top business school. Key Responsibilities Team Leadership: Provide guidance to administrative and student assistants. Office Management: Ensure smooth day-to-day operations of the FMM department. Policy Oversight: Interpret and enforce university policies and procedures. Faculty Support: Manage faculty activity reporting via Digital Measures. Grant Program Oversight: Administer the Grad Fee Grant Program for the college. Why Join Us? Collaborative Team: Work alongside passionate professionals in a dynamic environment. Leadership Role: Take charge of key projects and initiatives. Professional Growth: Expand your skills in administration and leadership. Impactful Work: Contribute to the success of students and faculty in a leading business college. Make a difference at SDSU and help shape the future of business education! Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The basic function of the Finance, Management and Marketing department office is to provide support to their faculty, teaching associates and graduate assistants and to assist students with concerns and direct them to the campus office as appropriate. The Department of Finance at San Diego State University offers undergraduate specializations in the areas of Finance, Financial Services, and Real Estate. Graduate programs are available in Finance and Financial & Tax Planning. Career opportunities for finance graduates include positions with business and nonprofit organizations in financial management, protection of assets, client services, evaluation and selection of securities for investment portfolios and loan management, financial and estate planning along with wealth management, and real estate services, development and property management. The Department supports research in real estate, financial management, financial planning, and investments. The Department of Management offers undergraduate specializations in Human Resource Management, Entrepreneurship, and General Management. MBA specializations in Entrepreneurship and General Management prepare masters’ students for tomorrow’s leadership challenges. Career opportunities for graduates in domestic and international business, human resources, corporate governance, and organizational management. The Department supports research and teaching focused on understanding a wide range of organizations from a variety of perspectives, including entrepreneurship innovation, leadership, diversity, human resource management, employee and firm performance, ethics, strategic management, corporate governance, and international management. The Department of Marketing offers undergraduate specializations in Marketing, Integrated Marketing Communications, and Professional Selling and Sales Management. Career opportunities for graduates include sales and sales management, brand management, marketing research, market analyst, retailing, advertising, digital and social media, media planning and buying, and positions in advertising and marketing communications agencies as account planners or account executives. The Department supports research and teaching focused on understanding branding, communication, sales, health, and consumer welfare. They apply behavioral, quantitative, and managerial orientations to explore how marketers can engage with consumers, how organizations can advance sales, and how consumers understand and communicate about brands. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficient in Microsoft Word and Excel. Experience in an academic setting. Experience using Oracle, PeopleSoft, Adaptive, and MyRF is preferred. Experience as an administrative coordinator in higher education or similar settings is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,251 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,058 - $6,653 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 8, 2024. To receive full consideration, apply by October 7, 2024 . The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu. Advertised: Sep 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 25, 2024
Position Summary Join SDSU’s Fowler College of Business as the Finance, Management, & Marketing (FMM) Department Coordinator ! In this role, you will manage daily operations, support department leadership, and oversee key initiatives that drive student and faculty success. This is a fantastic opportunity to lead a team and make a meaningful impact within a top business school. Key Responsibilities Team Leadership: Provide guidance to administrative and student assistants. Office Management: Ensure smooth day-to-day operations of the FMM department. Policy Oversight: Interpret and enforce university policies and procedures. Faculty Support: Manage faculty activity reporting via Digital Measures. Grant Program Oversight: Administer the Grad Fee Grant Program for the college. Why Join Us? Collaborative Team: Work alongside passionate professionals in a dynamic environment. Leadership Role: Take charge of key projects and initiatives. Professional Growth: Expand your skills in administration and leadership. Impactful Work: Contribute to the success of students and faculty in a leading business college. Make a difference at SDSU and help shape the future of business education! Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The basic function of the Finance, Management and Marketing department office is to provide support to their faculty, teaching associates and graduate assistants and to assist students with concerns and direct them to the campus office as appropriate. The Department of Finance at San Diego State University offers undergraduate specializations in the areas of Finance, Financial Services, and Real Estate. Graduate programs are available in Finance and Financial & Tax Planning. Career opportunities for finance graduates include positions with business and nonprofit organizations in financial management, protection of assets, client services, evaluation and selection of securities for investment portfolios and loan management, financial and estate planning along with wealth management, and real estate services, development and property management. The Department supports research in real estate, financial management, financial planning, and investments. The Department of Management offers undergraduate specializations in Human Resource Management, Entrepreneurship, and General Management. MBA specializations in Entrepreneurship and General Management prepare masters’ students for tomorrow’s leadership challenges. Career opportunities for graduates in domestic and international business, human resources, corporate governance, and organizational management. The Department supports research and teaching focused on understanding a wide range of organizations from a variety of perspectives, including entrepreneurship innovation, leadership, diversity, human resource management, employee and firm performance, ethics, strategic management, corporate governance, and international management. The Department of Marketing offers undergraduate specializations in Marketing, Integrated Marketing Communications, and Professional Selling and Sales Management. Career opportunities for graduates include sales and sales management, brand management, marketing research, market analyst, retailing, advertising, digital and social media, media planning and buying, and positions in advertising and marketing communications agencies as account planners or account executives. The Department supports research and teaching focused on understanding branding, communication, sales, health, and consumer welfare. They apply behavioral, quantitative, and managerial orientations to explore how marketers can engage with consumers, how organizations can advance sales, and how consumers understand and communicate about brands. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficient in Microsoft Word and Excel. Experience in an academic setting. Experience using Oracle, PeopleSoft, Adaptive, and MyRF is preferred. Experience as an administrative coordinator in higher education or similar settings is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,251 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,058 - $6,653 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 8, 2024. To receive full consideration, apply by October 7, 2024 . The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu. Advertised: Sep 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Non Exempt, Full Time, Benefited position through June 30, 2024 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $4,500.00-$5,500.00 per month. Location: San Bernardino and Palm Desert. Work Schedule 40 hours per week. Typically, Monday-Friday from 8:00AM- 5:00PM though some nights, weekend work may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of the Director- College Corps, the Program Coordinator will work independently to: Recruitment, training, evaluation, and oversight of 75 Fellows per year. Coordination of Fellow networking and engagement opportunities. Work with the Program Administrative Coordinator to ensure that Fellow files including application, training records, time management, evaluation, monthly reflections, and other documents are kept up to date. Support with the recruitment, development, and cultivation of community partnerships, including the identification of/ and coordination with host sites. Support with data collection and completion of all reports in accordance with date collection and completion of all reports in accordance with funding agency requirement. Program Coordinator Ensures all project records are accurately maintained, reported, and organized. Actively participates in staff and regional consortium meetings, retreats, and professional development conferences. Provides regular updates regarding the status of recruitment, placements, partnerships, and budget. Travel throughout San Bernardino and Riverside Counties required. Performs other duties as assigned. Minimum Qualifications Education: Bachelor's Degree Experience: Minimum of four (2) years of progressively responsible experience working in outreach and/or advising programs. Other: Applicants must have strong organizational, management, leadership, interpersonal, oral, and written communication skills. Applicants must have the ability to analyze problems and resolve conflicts. Ability to establish rapport and positive working relationships with community partners, campus departments, faculty members, administrators, teachers, counselors, outreach staff, and Fellows. Knowledge and proficiency in implementing and delivering services through hybrid formats (Zoom, Google Classroom, etc.). Proficiency in the use of distance/virtual learning/engagement platforms (i.e., Instagram Live, Facebook Live, etc.). Knowledge and experience in online/hybrid pedagogy. Demonstrated leadership experience. Demonstrated success in project management, coaching and/or advising Must complete Mandated Reporting, Working with Minors, FERPA, Defensive Driving, and other trainings deemed appropriate to the role within 30 days of hire Preferred Qualifications Master's Degree Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Apr 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Non Exempt, Full Time, Benefited position through June 30, 2024 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $4,500.00-$5,500.00 per month. Location: San Bernardino and Palm Desert. Work Schedule 40 hours per week. Typically, Monday-Friday from 8:00AM- 5:00PM though some nights, weekend work may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of the Director- College Corps, the Program Coordinator will work independently to: Recruitment, training, evaluation, and oversight of 75 Fellows per year. Coordination of Fellow networking and engagement opportunities. Work with the Program Administrative Coordinator to ensure that Fellow files including application, training records, time management, evaluation, monthly reflections, and other documents are kept up to date. Support with the recruitment, development, and cultivation of community partnerships, including the identification of/ and coordination with host sites. Support with data collection and completion of all reports in accordance with date collection and completion of all reports in accordance with funding agency requirement. Program Coordinator Ensures all project records are accurately maintained, reported, and organized. Actively participates in staff and regional consortium meetings, retreats, and professional development conferences. Provides regular updates regarding the status of recruitment, placements, partnerships, and budget. Travel throughout San Bernardino and Riverside Counties required. Performs other duties as assigned. Minimum Qualifications Education: Bachelor's Degree Experience: Minimum of four (2) years of progressively responsible experience working in outreach and/or advising programs. Other: Applicants must have strong organizational, management, leadership, interpersonal, oral, and written communication skills. Applicants must have the ability to analyze problems and resolve conflicts. Ability to establish rapport and positive working relationships with community partners, campus departments, faculty members, administrators, teachers, counselors, outreach staff, and Fellows. Knowledge and proficiency in implementing and delivering services through hybrid formats (Zoom, Google Classroom, etc.). Proficiency in the use of distance/virtual learning/engagement platforms (i.e., Instagram Live, Facebook Live, etc.). Knowledge and experience in online/hybrid pedagogy. Demonstrated leadership experience. Demonstrated success in project management, coaching and/or advising Must complete Mandated Reporting, Working with Minors, FERPA, Defensive Driving, and other trainings deemed appropriate to the role within 30 days of hire Preferred Qualifications Master's Degree Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Apr 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of San Bernardino Municipal Water Department (SBMWD)
San Bernardino, CA, USA
DUTIES SUMMARY
Under general supervision, to perform varied and highly responsible and complex administrative support tasks of a paraprofessional nature; coordinate section administrative office activities in support of a division, and/or perform highly technical operational functions in support of ongoing activities and projects for a major division; may perform lead and training duties; exercise regular and substantial independent judgment and procedural knowledge in performing work requiring interpretation of rules, regulations, procedures, policies, and guidelines; perform related work as required.
DISTINGUISHING CHARACTERISTICS
This class is the advanced, technical and para-professional level in the office support series. This class is distinguished from the journey level Senior Office Assistant by the higher complexity confidential, and technical nature of assignments. Incumbents in this class serve as the key coordinator for Section administrative office activities, perform lead and training duties, and perform diverse and complex technical support work requiring technical or in-depth knowledge and training in specialized areas, projects, or programs, requiring application and understanding of the specialized or technical area. Incumbents are required to exercise substantial and regular independent judgment in performing work assignments, to handle and prioritize multiple high-level technical responsibilities for assigned functional area independently and possess substantial knowledge and understanding of the functions of the work unit operations in performance of work assignments. Supervision and direction are received from an Administrative Coordinator or Section Head.
Jul 03, 2024
Full Time
DUTIES SUMMARY
Under general supervision, to perform varied and highly responsible and complex administrative support tasks of a paraprofessional nature; coordinate section administrative office activities in support of a division, and/or perform highly technical operational functions in support of ongoing activities and projects for a major division; may perform lead and training duties; exercise regular and substantial independent judgment and procedural knowledge in performing work requiring interpretation of rules, regulations, procedures, policies, and guidelines; perform related work as required.
DISTINGUISHING CHARACTERISTICS
This class is the advanced, technical and para-professional level in the office support series. This class is distinguished from the journey level Senior Office Assistant by the higher complexity confidential, and technical nature of assignments. Incumbents in this class serve as the key coordinator for Section administrative office activities, perform lead and training duties, and perform diverse and complex technical support work requiring technical or in-depth knowledge and training in specialized areas, projects, or programs, requiring application and understanding of the specialized or technical area. Incumbents are required to exercise substantial and regular independent judgment in performing work assignments, to handle and prioritize multiple high-level technical responsibilities for assigned functional area independently and possess substantial knowledge and understanding of the functions of the work unit operations in performance of work assignments. Supervision and direction are received from an Administrative Coordinator or Section Head.
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Temporary full-time position available on or after October 14, 2024 and ending on or before October 13, 2024 in Biological Sciences. Possibility of reappointment based on budget, department needs, and job performance. This position is on the 10/12 pay plan with mid June thru mid August off work each year. Benefits and salary are paid over 12 months. In the initial year, pay adjustments may be required to allow the incumbent to adjust to the 11/12 pay plan. Also, income shortfalls may occur depending on the timing of the hire relative to the time in off-work status, and shortfalls may have an impact on benefits. The ASA II in the Department of Biological Sciences serves as the first point of contact for students, employees, and community members reaching out to the department. They carry out daily duties to support the functioning of the unit. The ASA II is flexible in responding to situations requiring immediate attention as well as in participating in projects that support the longer-term goals of the department. Under general supervision the ASA II will provide support within the program area assigned. Administrative Support Assistants are primarily responsible for providing varying levels of general office, clerical, and secretarial support for students, faculty, and staff. The full range of work activities includes processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing of documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers and staff. Job Duties Duties include but are not limited to: Receive department visitors, phone calls, email, and surface mail. Schedule student appointments as appropriate. Manage and update department chair calendar. Manage and maintain biology email server lists for faculty, department programs and 800+ biology majors. Manage and maintain department Google calendar with biology faculty courses and lab rooms. Maintain several biology databases such as biology majors and biology graduates/alumni. Manage and maintain the biology advising database. (separate from the several other databases) with inputting student information, assign advisor, manage advising appointments, maintain student records and transcripts in the Biology Advising Form. Ensure that student advising holds are released via Service Indicators in PeopleSoft. Coordinate new student orientation, assist with registration concerns/problems and with paperwork such as petitions, withdrawals, individual study requests, graduation approvals, and requests for excess units. Track and maintain Biology Faculty Evaluation Sharepoint Process. Helps train, schedule and assign tasks to student assistants. Serve as a resource for department and the public on University policies and procedures. Maintain and monitor essential records for the Staples, Smile Copier and Biology Course Fee budgets and accounts while estimate costs, and reporting budget to the Administrative Coordinator and Department Chair while also running CFS Reports and reconciling these accounts. Troubleshoot minor office technology problems/systems. Maintain faculty office hours, schedules & lab schedules every term (electronic and hard copy laminated door schedules). Monitor the availability of department brochures and handouts. Assure that all postings on the department bulletin board are current. Provide support for faculty in preparation of classroom materials including typing, printing, duplication and collating. Use University database to access class and student information as needed by the Department Chair and Faculty members. Maintain curriculum binders and update catalog copy. Maintain inventory of departmental office supplies including supplies for copier, printers and duplicators. Maintain an organized filing system. Prepare key, work order and business card requests. Serve as backup to the department’s ASC II. Other duties as assigned. Minimum Qualifications Education : Completion of a high school program or its equivalent. Experience : Some experience in an office environment. Preferred Qualifications AA or Bachelor's degree preferred. • Previous related administrative support experience in an academic department. • Ability to draft and compose clear and concise correspondence and reports. • Demonstrated ability to communicate clearly, effectively, both orally and in writing to answer questions regarding complex policies and procedures to students and other campus employees. • Database systems experience, PeopleSoft preferred. Knowledge, Skills, Abilities Experience to be proficient in performing most or all work assignments. • General working knowledge of applicable university infrastructure, policies, and procedures • Thorough knowledge of office methods, procedures, and practices. • Ability to use standard office equipment. Typing and keyboard skills. • Fluency in using standard word processing and related computer software packages. • Ability to identify and solve standard problems and refer more complex problems to appropriate staff. • Thorough knowledge of English grammar, punctuation, and spelling. • Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. • Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. • Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. • Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. • Demonstrated competence in effectively presenting standard information in writing. • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Salary Range Anticipated salary will be $3,067 - 3,374 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,067 - $4,514 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline September 30, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Sep 13 2024 Pacific Daylight Time Applications close: Sep 30 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Position Summary Temporary full-time position available on or after October 14, 2024 and ending on or before October 13, 2024 in Biological Sciences. Possibility of reappointment based on budget, department needs, and job performance. This position is on the 10/12 pay plan with mid June thru mid August off work each year. Benefits and salary are paid over 12 months. In the initial year, pay adjustments may be required to allow the incumbent to adjust to the 11/12 pay plan. Also, income shortfalls may occur depending on the timing of the hire relative to the time in off-work status, and shortfalls may have an impact on benefits. The ASA II in the Department of Biological Sciences serves as the first point of contact for students, employees, and community members reaching out to the department. They carry out daily duties to support the functioning of the unit. The ASA II is flexible in responding to situations requiring immediate attention as well as in participating in projects that support the longer-term goals of the department. Under general supervision the ASA II will provide support within the program area assigned. Administrative Support Assistants are primarily responsible for providing varying levels of general office, clerical, and secretarial support for students, faculty, and staff. The full range of work activities includes processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing of documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers and staff. Job Duties Duties include but are not limited to: Receive department visitors, phone calls, email, and surface mail. Schedule student appointments as appropriate. Manage and update department chair calendar. Manage and maintain biology email server lists for faculty, department programs and 800+ biology majors. Manage and maintain department Google calendar with biology faculty courses and lab rooms. Maintain several biology databases such as biology majors and biology graduates/alumni. Manage and maintain the biology advising database. (separate from the several other databases) with inputting student information, assign advisor, manage advising appointments, maintain student records and transcripts in the Biology Advising Form. Ensure that student advising holds are released via Service Indicators in PeopleSoft. Coordinate new student orientation, assist with registration concerns/problems and with paperwork such as petitions, withdrawals, individual study requests, graduation approvals, and requests for excess units. Track and maintain Biology Faculty Evaluation Sharepoint Process. Helps train, schedule and assign tasks to student assistants. Serve as a resource for department and the public on University policies and procedures. Maintain and monitor essential records for the Staples, Smile Copier and Biology Course Fee budgets and accounts while estimate costs, and reporting budget to the Administrative Coordinator and Department Chair while also running CFS Reports and reconciling these accounts. Troubleshoot minor office technology problems/systems. Maintain faculty office hours, schedules & lab schedules every term (electronic and hard copy laminated door schedules). Monitor the availability of department brochures and handouts. Assure that all postings on the department bulletin board are current. Provide support for faculty in preparation of classroom materials including typing, printing, duplication and collating. Use University database to access class and student information as needed by the Department Chair and Faculty members. Maintain curriculum binders and update catalog copy. Maintain inventory of departmental office supplies including supplies for copier, printers and duplicators. Maintain an organized filing system. Prepare key, work order and business card requests. Serve as backup to the department’s ASC II. Other duties as assigned. Minimum Qualifications Education : Completion of a high school program or its equivalent. Experience : Some experience in an office environment. Preferred Qualifications AA or Bachelor's degree preferred. • Previous related administrative support experience in an academic department. • Ability to draft and compose clear and concise correspondence and reports. • Demonstrated ability to communicate clearly, effectively, both orally and in writing to answer questions regarding complex policies and procedures to students and other campus employees. • Database systems experience, PeopleSoft preferred. Knowledge, Skills, Abilities Experience to be proficient in performing most or all work assignments. • General working knowledge of applicable university infrastructure, policies, and procedures • Thorough knowledge of office methods, procedures, and practices. • Ability to use standard office equipment. Typing and keyboard skills. • Fluency in using standard word processing and related computer software packages. • Ability to identify and solve standard problems and refer more complex problems to appropriate staff. • Thorough knowledge of English grammar, punctuation, and spelling. • Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. • Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. • Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. • Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. • Demonstrated competence in effectively presenting standard information in writing. • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Salary Range Anticipated salary will be $3,067 - 3,374 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,067 - $4,514 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline September 30, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Sep 13 2024 Pacific Daylight Time Applications close: Sep 30 2024 Pacific Daylight Time Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Support Coordinator Classification Title: Administrative Support Coordinator II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, August 14, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is part of the Dean’s Office for the College of Engineering and Computer Science. The office consists of four full-time staff positions, three full-time administrator positions (the Dean and Associate Deans), and several part-time student assistants. The office provides administrative support for the College, its various departments, programs, and support units. The Administrative Support Coordinator II works as the Assistant to the Associate Deans, coordinating clerical and administrative support functions for that position. This position functions as a key support position for the Dean's Office and as lead for a variety of tasks performed at the department level. This position also serves independently as College Event Coordinator (e.g., Senior Design Showcases and Open House), and as Master Timekeeper for ECS. Other duties include assisting the Dean’s Office staff with Faculty Contracts, RTP file share process, Student Staff and Faculty hiring, and is the main contact for Outstanding Faculty Awards submissions, and provides administrative support for the ECS Technical Shop and ECS CCATS, as needed. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $ 3,865.00 per month - $ 4,200.00 per month CSU Classification Salary Range : $ 3,865.00 per month - $ 6,336.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : 8:00am - 5:00pm; Monday - Friday Department Information The College of Engineering and Computer Science is dedicated to providing high quality education that will transform students into professionals capable of contributing to the advancement of technological knowledge, progress, well-being and sustainable growth of our Capital region and the State of California. The mission of the College of Engineering and Computer Science is to focused heavily on producing career-ready engineering, computer science and construction management professionals who possess the critical thinking skills, creativity, communication skills and the problem solving abilities necessary to make an immediate and lasting contribution to their profession. Our sixty-eight full-time faculty members earned their degrees at some of the nation’s best universities. They are dedicated to personally educating and training young people, and share a practical, design-oriented philosophy which encourages independent thinking and problem solving. The academic programs prepare our 4,000 students for both professional practice and advanced study in their chosen disciplines. For more information, please visit: http://www.ecs.csus.edu/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. General Knowledge/Skills/Abilities: Demonstrated experience as an Administrative Coordinator or Office Manager. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Ability to work independently and provide lead work direction to others. Ability to be flexible, adaptable, and coordinate multiple projects and/or priorities. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: Ability to successfully pass a background check. Preferred Qualifications Experience working in an institution of higher education. Expertise with university systems software, such as: PeopleSoft CMS, Student Administration, Class Schedule/Curriculum Management, Procurement Card, Procurement (all modules), Visitor parking, ASTRA Knowledge or strong ability and desire to learn the University infrastructure, policies, and procedures including student payroll processing, running enrollment reports, working with Faculty contracts, file sharing in OneDrive/SharePoint, and working with the CHRS hiring platform. Documents Needed to Apply Resume Cover Letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jul 31 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Working Title: Administrative Support Coordinator Classification Title: Administrative Support Coordinator II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, August 14, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is part of the Dean’s Office for the College of Engineering and Computer Science. The office consists of four full-time staff positions, three full-time administrator positions (the Dean and Associate Deans), and several part-time student assistants. The office provides administrative support for the College, its various departments, programs, and support units. The Administrative Support Coordinator II works as the Assistant to the Associate Deans, coordinating clerical and administrative support functions for that position. This position functions as a key support position for the Dean's Office and as lead for a variety of tasks performed at the department level. This position also serves independently as College Event Coordinator (e.g., Senior Design Showcases and Open House), and as Master Timekeeper for ECS. Other duties include assisting the Dean’s Office staff with Faculty Contracts, RTP file share process, Student Staff and Faculty hiring, and is the main contact for Outstanding Faculty Awards submissions, and provides administrative support for the ECS Technical Shop and ECS CCATS, as needed. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $ 3,865.00 per month - $ 4,200.00 per month CSU Classification Salary Range : $ 3,865.00 per month - $ 6,336.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : 8:00am - 5:00pm; Monday - Friday Department Information The College of Engineering and Computer Science is dedicated to providing high quality education that will transform students into professionals capable of contributing to the advancement of technological knowledge, progress, well-being and sustainable growth of our Capital region and the State of California. The mission of the College of Engineering and Computer Science is to focused heavily on producing career-ready engineering, computer science and construction management professionals who possess the critical thinking skills, creativity, communication skills and the problem solving abilities necessary to make an immediate and lasting contribution to their profession. Our sixty-eight full-time faculty members earned their degrees at some of the nation’s best universities. They are dedicated to personally educating and training young people, and share a practical, design-oriented philosophy which encourages independent thinking and problem solving. The academic programs prepare our 4,000 students for both professional practice and advanced study in their chosen disciplines. For more information, please visit: http://www.ecs.csus.edu/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. General Knowledge/Skills/Abilities: Demonstrated experience as an Administrative Coordinator or Office Manager. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Ability to work independently and provide lead work direction to others. Ability to be flexible, adaptable, and coordinate multiple projects and/or priorities. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: Ability to successfully pass a background check. Preferred Qualifications Experience working in an institution of higher education. Expertise with university systems software, such as: PeopleSoft CMS, Student Administration, Class Schedule/Curriculum Management, Procurement Card, Procurement (all modules), Visitor parking, ASTRA Knowledge or strong ability and desire to learn the University infrastructure, policies, and procedures including student payroll processing, running enrollment reports, working with Faculty contracts, file sharing in OneDrive/SharePoint, and working with the CHRS hiring platform. Documents Needed to Apply Resume Cover Letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jul 31 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Capital Programs and Facilities Management Recruitment Coordinator Classification Administrative Support Coordinator I AutoReqId 542091 Department Capital Programs and Facilities Management Sub-Division Associate Vice President, Facilities Management Salary Range Classification Range $3,864 - $ 6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,100 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Capital Programs and Facilities Management team as the Capital Programs and Facilities Management Recruitment Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. Under general guidance of the Director of Business and Administrative Services, this position supports Human Resources functions for all departments within Capital Programs and Facilities Management (CPFM). The Administrative Support Coordinator offers a wide range of support to department staff, and management, and serves as a main point of contact for CPFM candidates. The CPFM Recruitment Support Coordinator works independently coordinating sensitive Human Resources related matters, such as tracking employee leaves, separations, and completing injury reports. This position is also responsible for coordinating a high-volume of recruitments, which includes editing position descriptions, initiating and dispositioning recruitments within the CHRS Recruiting system, coordinating interview panels and scheduling interviews, as well as onboarding new employees. The CPFM Recruitment Coordinator also evaluates internal Human Resource business processes and documents and makes recommendations for improvement, optimizing digitalizing processes, forms and using systems to submit, track, and report information. This position is responsible for regularly updating the recruitment log and ensuring data is accurate for reporting. Serves as a backup for CPFM uniform orders and supports Department Information Technology coordination. May assist in the logistical planning and setup for CPFM and Administration and Finance Division events. The position must ensure protocols are adhered to and documents and reports are processed in accordance with campus guidelines and governmental regulations. The Administrative Support Coordinator has exceptional customer service, is approachable, professional, and supports an inclusive environment. Must be extremely organized with great time management skills and is able to prioritize tasks. This position requires a high degree of dependability, confidentiality and discretion. The Administrative Support Coordinator is detail oriented in their work and ensures accuracy for all assignments. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Requires excellent administrative skills, experience working with recruitments and onboarding, working within the California State University (CSU) system, excellent communication and interpersonal skills, ability to uphold a high standard of integrity, confidentiality and discretion, as well as possessing a customer service-oriented attitude. Bachelor’s degree from an accredited four-year University is preferred. Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. May require a knowledge of business mathematics beyond basic arithmetic. Responsible for large scale, complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Support staff and work unit priorities are usually set. Full accountability for workflow and completion of work for the assigned support staff. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Assignments will require interaction at the highest levels within and outside the university, often in sensitive interpersonal situations. License/Certifications California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time:
Aug 23, 2024
Job Title Capital Programs and Facilities Management Recruitment Coordinator Classification Administrative Support Coordinator I AutoReqId 542091 Department Capital Programs and Facilities Management Sub-Division Associate Vice President, Facilities Management Salary Range Classification Range $3,864 - $ 6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,100 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Capital Programs and Facilities Management team as the Capital Programs and Facilities Management Recruitment Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. Under general guidance of the Director of Business and Administrative Services, this position supports Human Resources functions for all departments within Capital Programs and Facilities Management (CPFM). The Administrative Support Coordinator offers a wide range of support to department staff, and management, and serves as a main point of contact for CPFM candidates. The CPFM Recruitment Support Coordinator works independently coordinating sensitive Human Resources related matters, such as tracking employee leaves, separations, and completing injury reports. This position is also responsible for coordinating a high-volume of recruitments, which includes editing position descriptions, initiating and dispositioning recruitments within the CHRS Recruiting system, coordinating interview panels and scheduling interviews, as well as onboarding new employees. The CPFM Recruitment Coordinator also evaluates internal Human Resource business processes and documents and makes recommendations for improvement, optimizing digitalizing processes, forms and using systems to submit, track, and report information. This position is responsible for regularly updating the recruitment log and ensuring data is accurate for reporting. Serves as a backup for CPFM uniform orders and supports Department Information Technology coordination. May assist in the logistical planning and setup for CPFM and Administration and Finance Division events. The position must ensure protocols are adhered to and documents and reports are processed in accordance with campus guidelines and governmental regulations. The Administrative Support Coordinator has exceptional customer service, is approachable, professional, and supports an inclusive environment. Must be extremely organized with great time management skills and is able to prioritize tasks. This position requires a high degree of dependability, confidentiality and discretion. The Administrative Support Coordinator is detail oriented in their work and ensures accuracy for all assignments. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Requires excellent administrative skills, experience working with recruitments and onboarding, working within the California State University (CSU) system, excellent communication and interpersonal skills, ability to uphold a high standard of integrity, confidentiality and discretion, as well as possessing a customer service-oriented attitude. Bachelor’s degree from an accredited four-year University is preferred. Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. May require a knowledge of business mathematics beyond basic arithmetic. Responsible for large scale, complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Support staff and work unit priorities are usually set. Full accountability for workflow and completion of work for the assigned support staff. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Assignments will require interaction at the highest levels within and outside the university, often in sensitive interpersonal situations. License/Certifications California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time: