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Job Description
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- Position Summary
- Temporary hourly-intermittent position available on or after January 6, 2025 in Financial Services. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance.
Under the general supervision, the incumbent will communicate university policies to faculty, staff, and the public, seek clarification when necessary, review data for accuracy, maintain financial aid records, handle monetary transactions, prepare billings and past-due notices, applie holds, late fees, and cancellations, post information to journals and ledgers, analyze transactions for write-offs, compile data for financial reports, balance accounts, create and update spreadsheets, run queries, recommend web content updates, assist with procedure modifications, enter data, review computer reports, and participate in testing financial software for upgrades and implementations.
This is the journey-level classification in the series. Incumbents work independently and exercise initiative and judgment in making decisions consistent with standard practice and established guidelines.
This position will provide technical support to organizational units responsible for receiving and disbursing university and/or auxiliary funds and recording financial transactions (e.g., accounts payable, accounts receivable, student finance, investments and special projects, trust and general accounting units.
- Job Duties
- Duties include but are not limited to:
- Apply accounting procedures to analyze and resolve basic accounting problems.
- Review data for accuracy and completeness, making correcting entries as needed.
- Maintain financial aid records.
- Prepare billings, past due notices, and process cancellations.
- Post information to journals, registers, and ledgers.
- Analyze and record transactions for write-off.
- Balance and reconcile assigned accounts.
- Create and maintain spreadsheets, including entering, revising, sorting, and creating tables.
- Assemble and compile data used in the generation of financial reports and/or analysis.
- Review and recommend content updates to web pages.
- Modify, run, and export queries.
- Enter codes and data into the computer and review computer reports for accuracy.
- Provide input to the modification and documentation of established procedures based on precedent and university policies.
- Communicate established university policies and procedures to faculty, staff, and the general public.
- Refer individuals to the appropriate staff member for more extensive interpretation when necessary.
- Obtain clarification from others for more extensive interpretation when necessary.
- Use current computer word processing and spreadsheet software programs, web browsers, and query tools.
- Operate integrated financial systems and/or records management systems.
- Assist with testing financial software for upgrades and implementations, including transaction/data entry and data output testing.
- May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
- The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
- At the direction of appropriate administrator, may provide support to other areas/departments withing functional area/departments as needed.
- Other duties as assigned.
- Minimum Qualifications
- Education : Any equivalent combination of education and experience which provides the required knowledge and abilities.
Experience : Equivalent to three years of progressively responsible financial record-keeping experience which has provided the required knowledge and abilities.
- Preferred Qualifications
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- Prior CSU or higher education experience.
- Prior experience using database programs/automated accounting systems such as PeopleSoft, CASHNet cashiering or other related software.
- Bilingual in Spanish (speak, read and write).
- One (1) year of experience working with student financial accounting records.
- Knowledge, Skills, Abilities
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- Thorough knowledge and understanding of financial record-keeping, mathematical and general office methods, procedures, and practices.
- Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
- Ability to compute and post numbers rapidly and accurately.
- Ability to maintain files and records; identify, trace, and correct errors.
- Ability to follow directions; interpret and apply written rules and regulations.
- Ability to establish and maintain effective working relationships with others.
- Ability to exercise tact, courtesy, alertness, and good judgment in responding to others.
- Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems (such as student accounting, cashiering and student financial aid).
- Ability to read and write English at a level appropriate to the position.
- Ability to apply accounting procedures and practices to the analysis of basic accounting problems.
- Ability to analyze and interpret accounting data.
- Ability to apply problem solving techniques in finding solutions to basic accounting problems.
- Ability to understand and apply applicable rules, regulations, policies, and procedures.
- Ability to work independently.
- Ability to make sound decisions and recommendations regarding accounting activities.
- Special Conditions
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- On-call position, required to be reachable by phone or text.
- May be required to work after-hours, evenings, or weekends.
- Physical Requirements
- The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sitting or standing 8 hours per day.
- Walking to other campus buildings.
- Lifting files or other materials up to 20 pounds.
- Ability to use office equipment, telephone, calculator, personal computer, fax, copier and credit card equipment.
- Salary Range
- Anticipated salary will be $22.34 to $24.57 per hour. Salary will depend on the qualifications of the successful finalist. (Full range: $22.34 - $37.09 per hour.)
- How to Apply
- To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
- Application Deadline
- OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER DECEMBER 3, 2024. (Applications received after the screening date will be considered at the discretion of the university.)
- Criminal Background Clearance Notice
- Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
- Additional Information
- Campus & Area
California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
- The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
Advertised: Nov 18 2024 Pacific Standard Time
Applications close:
Closing Date/Time: -
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ABOUT THE COMPANY
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Stanislaus State
Show moreCalifornia State University, Stanislaus serves a diverse student body of more than 10,000 at two locations in the Central Valley — a beautiful 228-acre campus in Turlock and the Stockton Campus, located in the city’s historic Magnolia District. Widely recognized for its dedicated faculty and high-quality academic programs, the University offers 43 majors, 41 minors and more than 100 areas of concentration, along with 16 master's degree programs, seven credential programs and a doctorate in educational leadership.
The University opened as Stanislaus State College in 1960, with a faculty of 15 and fewer than 800 students, at the Stanislaus County Fairgrounds in Turlock. The institution moved to its current location in 1965, gained university status and its present name in 1986, and opened its Stockton Campus in 1998.
Stanislaus State is part of the California State University, a 23-campus system across California. With more than 400,000 students, it is the largest, the most diverse, and one of the most affordable university systems in the country. CSU campuses emphasize access to quality public higher education and workforce preparation that is responsive to regional needs.
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