Robin Woolen

About Robin Woolen

Robin Woolen, MBA, IGP has worked in the field of information lifecycle management since 1994 with a specialty in strategic consulting focused on enterprise-scale information management systems. His career includes both Public and Private sectors with a client list from the nation’s top 25 cities and the Fortune 500. Mr. Woolen is a recognized leader in the field of information governance and a national speaker teaching others how to improve their own programs. Mr. Woolen holds a Masters of Business Administration in Management of Information Systems from Park University and is a certified Information Governance Professional from ARMA International, the authority on governing information as a strategic asset.

Website: http://www.TheRecordsGuru.com

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Posts by Robin Woolen:

Information Governance Insights: Repeat After Me – Cyber Security is Everyone’s Business

Information Governance Insights: Repeat After Me – Cyber Security is Everyone’s Business

“Hacks” and Identity Theft have been around for a very long time, but over the past few years, the hackers have changed tactics and are targeting whole systems for attack. Ransomware is the latest incarnation of this where clicking on a single email can launch an attack that will lock down an entire organization and render their computer inaccessible until a “ransom” is paid to the hacker for the promise of an access code to unlock the system.

Information Governance Insights: Moving On Up!

Information Governance Insights: Moving On Up!

It seems that everyone is moving to the cloud these days. A recent Gartner report stated that 75 percent of all databases will be deployed or migrated to the cloud by 2022, with just 5 percent ever considered for return to on-premise servers. Gartner goes on to say that this trend is mainly around analytics databases and software-as-a-service (SaaS) applications. That’s a lot of vital data moving out of on-premise server rooms and being handed over to third party vendors!

Information Governance Insights: Planning for Digital Transformation – The Strategic Storage Plan

Information Governance Insights: Planning for Digital Transformation – The Strategic Storage Plan

So what did your organization do to observe Earth Day this year? Have a big awareness campaign for their recycling program? Turn off half the lights in the building to conserve energy? I’ve experienced all of these and they are all very admirable, but I’ve got a suggestion that will really make a difference for the long-term plan that every organization has as a strategic goal for this year: create a strategic storage plan!

Information Governance Insights: Don’t Move Junk Into a New House

Information Governance Insights: Don’t Move Junk Into a New House

Most organizations have been using Microsoft’s Exchange in the Cloud for quite some time and many of them have bought into Office 365 for the price point alone. A recent trend is to fully adopt the Office 365 environment, scale back the traditional on-premise server farms and move everything to the Cloud as part of an overall digital transformation of the workplace. This is a noble endeavor, but invariably there are issues mainly around what to do with all the “valuable” stuff people are hoarding in their personal files. Can we all agree that we all have our secret stash in our network shares that we don’t want to give up?

Information Governance Insights: Should Old Acquaintance Be Forgot?

Information Governance Insights: Should Old Acquaintance Be Forgot?

A new year means new beginnings and for the Information Governance Professional, it’s no different. It’s also time to get rid of your old files. This is the time of year when most organizations purge their archives of files that have reached their retention date. Many organizations prefer to use the generic month of January as a default disposition date for all records that can be disposed of in a given year, basically to get it over with. Regardless of when you do it, the important thing is that you follow the Retention Schedule and the Disposition process.

Information Governance Insights: FAQ: You Don’t Know What You Don’t Know

Information Governance Insights: FAQ: You Don’t Know What You Don’t Know

I’m going to limit this month’s Frequently Asked Questions article to address a one really big issue Information Governance Professionals come up against everywhere – organizations are installing software faster and, many times, unbeknownst to anyone in the Information Governance group. This is not a criticism of the Information Technology department. They have a job to do solving critical business issues for the organization and keeping up with the maintenance of everything they already have in place.

Information Governance Insights: FAQ – Cybersecurity

Information Governance Insights: FAQ – Cybersecurity

If you’ve been working in the Information Governance field for a while there are certain questions that continue to pop up. Some you will have a standard answer for and some that will change over time as technology or best practices evolve. In this article I would like to continue the series and give you another question and how I answer it so you can be ready for them as well.

Information Governance Insights: Records Compliance Can Cost You

Information Governance Insights: Records Compliance Can Cost You

There’s a lot of discussion around realizing value from an organization’s data. Business Intelligence is all the rage nowadays and everyone is busy building data warehouses and that is a good thing. However, if you are in a regulated industry, it is extremely important to be vigilant on your compliance program so that you do not inadvertently cost your organization serious money in terms of fines and sanctions.

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