California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The CSUSB College of Education has prepared a broad range of educators for many decades. Beginning with classroom teachers, to Counselors, school Psychologists, Rehabilitation Counselors, Career Technical Education teachers, Instructional Technology experts and School Site Administrators. The university's only doctoral program is housed in the College of Education. The broad reach of our programs has led to a significant impact across the Inland Empire region as our teachers, counselors, psychologists and administrators can be found in almost every school site in the Riverside and San Bernardino Counties. We pride ourselves in the service we render to our region. Job Summary The Administrative Support Coordinator I will work in the Department of Teacher Education and Foundations under the general supervision of the Department Chair while working with the department Administrative Support Coordinator II to provide a wide range of administrative support duties to the college, department chair, department faculty and students. Responsibilities include but are not limited to: Serve as receptionist and take the lead role in answering phones, assisting students, staff, office visitors, and provide appropriate information and/or guidance related to questions and processes handled by the department office. Assist students and faculty with all student forms/processes including but not limited to leave of absence, change of grade, discount of grade, petition to add/drop, waivers, independent studies, course substitutions and grievances. Maintain knowledge on policies and procedures related to these processes. Assist with processing program plans for all Masters programs in the department, working with Records to advance students to candidacy. Evaluate transcripts for comprehensive exam eligibility. Process thesis project applications as needed. Coordinate ballot process for committees Coordinate faculty recruitment for full time and part time faculty. Maintain access to People Soft HR to enter part time faculty new hires and graduate assistants as needed. Assist the department chair with the part time hiring process, assignments, entitlements and maintain part time files. Maintain thorough knowledge of the procurement process. Take the lead in coordinating the procurement process for various items as needed by the department and/or programs. This may be through the requisition process, procurement card or accounts payable processes. Provide support for events outside of regular office hours. These events may include but are not limited to commencement, credential ceremonies, department events and other college events. These events may take place on evenings and/or weekends. Serve as the back up to the Administrative Support Coordinator II as needed. Employment Status: Full-time, Probationary, "Non-Exempt" position (with the possibility of converting to permanent). Application Review Deadline: This position will remain open until filled. Applicants will be reviewed beginning July 5, 2022. Key Qualifications Reading and comprehending, writing, communicating verbally, reasoning and analyzing. Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Education and Experience High school diploma or equivalent AND three years of progressively responsible clerical or administrative experience or the equivalent. Valid CA drivers' license and insurance. Salary Anticipated Hiring Range: $3,276 - $3,500 per month Classification Salary Range: $3,276 - $5,148 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: July 5, 2022
Jun 22, 2022
Full Time
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The CSUSB College of Education has prepared a broad range of educators for many decades. Beginning with classroom teachers, to Counselors, school Psychologists, Rehabilitation Counselors, Career Technical Education teachers, Instructional Technology experts and School Site Administrators. The university's only doctoral program is housed in the College of Education. The broad reach of our programs has led to a significant impact across the Inland Empire region as our teachers, counselors, psychologists and administrators can be found in almost every school site in the Riverside and San Bernardino Counties. We pride ourselves in the service we render to our region. Job Summary The Administrative Support Coordinator I will work in the Department of Teacher Education and Foundations under the general supervision of the Department Chair while working with the department Administrative Support Coordinator II to provide a wide range of administrative support duties to the college, department chair, department faculty and students. Responsibilities include but are not limited to: Serve as receptionist and take the lead role in answering phones, assisting students, staff, office visitors, and provide appropriate information and/or guidance related to questions and processes handled by the department office. Assist students and faculty with all student forms/processes including but not limited to leave of absence, change of grade, discount of grade, petition to add/drop, waivers, independent studies, course substitutions and grievances. Maintain knowledge on policies and procedures related to these processes. Assist with processing program plans for all Masters programs in the department, working with Records to advance students to candidacy. Evaluate transcripts for comprehensive exam eligibility. Process thesis project applications as needed. Coordinate ballot process for committees Coordinate faculty recruitment for full time and part time faculty. Maintain access to People Soft HR to enter part time faculty new hires and graduate assistants as needed. Assist the department chair with the part time hiring process, assignments, entitlements and maintain part time files. Maintain thorough knowledge of the procurement process. Take the lead in coordinating the procurement process for various items as needed by the department and/or programs. This may be through the requisition process, procurement card or accounts payable processes. Provide support for events outside of regular office hours. These events may include but are not limited to commencement, credential ceremonies, department events and other college events. These events may take place on evenings and/or weekends. Serve as the back up to the Administrative Support Coordinator II as needed. Employment Status: Full-time, Probationary, "Non-Exempt" position (with the possibility of converting to permanent). Application Review Deadline: This position will remain open until filled. Applicants will be reviewed beginning July 5, 2022. Key Qualifications Reading and comprehending, writing, communicating verbally, reasoning and analyzing. Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Education and Experience High school diploma or equivalent AND three years of progressively responsible clerical or administrative experience or the equivalent. Valid CA drivers' license and insurance. Salary Anticipated Hiring Range: $3,276 - $3,500 per month Classification Salary Range: $3,276 - $5,148 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: July 5, 2022
MASSACHUSETTS TRIAL COURT
Nantucket, Massachusetts, United States
Title: Probation Case Coordinator - Nantucket District Court Pay Grade: Grade 12 Starting Pay: $ 49,970.07 Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/massachusetts-probation-service Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days. Nantucket District Court is located on the island of Nantucket. Residents on the island are highly encouraged to apply. Position Summary: This series is responsible for performing the full range of case processing duties and for coordinating those activities within a sub-unit or special function of a Probation Office. In addition, this series is responsible for providing service to the public and other individuals with business with the court consistent with policies on confidentiality. The position title above the entry level requires the performance of increasingly more responsible and varied work which requires more knowledge of overall court and administrative operations. Employees are appointed at the entry level position title and are eligible for reclassification to the higher level position title within this series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Probation Case Coordinator I - This is the entry level position title within this series. Employees at this entry level are expected to coordinate a sub-unit or special function within a Probation Office and the processing of cases within that sub-unit or special function from beginning to end. Employees may also coordinate the research of open cases and the actions to be taken to update those cases. Probation Case Coordinator II - This is the second level position title within this series. Employees at this second level are expected to be involved in quality control activities within the sub-unit or special function and to be able to perform mid-level responsibilities for the Probation Office in the areas of fiscal, human resources and other administrative activities. May also serve as a back-up to a Probation Operations Supervisor. Supervision Received: Duties: Probation Case Coordinator I • Duties: Coordinates the case processing responsibilities within a sub-unit or special function of a Probation Office, such as the record merging process, the record sealing process, violation hearings, or serves as an assistant supervisor of an office. • Coordinate’s workflow provides technical assistance, answers questions, coordinates the collection and recording of information, the review of material prepared, and determines further actions to be taken. • Identifies problems within the sub-unit or functional area and develops solutions to those problems. • Identifies training needs of case processing staff and participates in the development and implementation of training programs within the sub-unit or functional area supervised. • Coordinates the scheduling and calendaring of cases and/or violation hearings, the preparing of and sending of notices to parties, determines the need for rescheduling within established guidelines, and communicates with other offices concerning hearing dates. • Ensures that proper records and folders are sent into court each day and coordinates missing cases with other offices. • Responsible for corrections and deletions in MassCourts and other probation automated systems • Provides customer service to attorneys, litigants, law enforcement personnel, and the public. • Serves as a point of contact for information concerning cases processed within the sub-unit or functional area supervised who can respond to any inquiry within established guidelines. • May use specialized communication skills in performing these duties; Trains staff in the use of automated systems and word processing software, introduces new versions or functions, trouble-shoot problems, and attend meetings. • Coordinates the collection and reporting of statistics concerning cases processed. • Performs special projects, such as researching default cases to determine their status and the actions that need to be taken to resolve their status. • Performs the duties of the lower-level series as required. • Probation Case Coordinator II Additional Duties: • Regularly monitors the accuracy, completeness, and timeliness of case processing activities within the sub-unit or special function. • Evaluates and recommends ways to improve case processing activities within the sub-unit or special function. • Performs mid-level administrative duties such as preparing payment vouchers to pay for goods received, recording MMARS documents in the Budgetary Control Register, and preparing monthly expenditure reports and other fiscal documents and reports. • Provides assistance in the areas of human resources, including keeping records, and helping staff understand information related to benefits and other Trial Court issued policies. • Provides assistance in the maintenance of time, personnel, and payroll records for employees within the work unit or office, and in the preparation of documents. • Prepares a variety of reports using Excel spreadsheets and similar software; May serve as a back-up to a higher-level series; Performs all the duties of the lower level in this series as required. Job Competencies: Minimum Requirements: • These are the minimum requirements necessary to apply for the position of Probation Case Coordinator. • Probation Case Coordinator I Requirements: • Graduation from high school and a minimum of four years of relevant court clerical experience, or an equivalent combination of education and experience (especially supervisory experience). • Considerable knowledge of court procedures to permit the supervision of cases and staff. • Ability and experience using personal computers, including considerable knowledge of word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • Considerable knowledge of all automated systems used by probation personnel and the ability to teach and train staff in their use and to resolve problems as needed. • Considerable knowledge of the organization, operations, functions, and scope of authority of the court. • Ability to plan, assign, and supervise the work of subordinate employees. • Ability to identify and understand problems and to determine the appropriate measures to take to solve those problems. • Ability to make work decisions in accordance with the law, regulations, and department rules. • Ability to process specialized cases from beginning to end. • Considerable interpersonal skills, including the ability to establish and maintain effective working relationships with others. • Considerable experience and ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to conduct research on case files and systems and to prepare reports. • Probation Case Coordinator II Additional Requirements: A minimum of two of years of experience as a Probation Case Coordinator I. • Thorough knowledge and training in all the procedures, manual and automated, related to the cases processed within the Probation Office and the ability to supervise cases and staff. • Thorough knowledge and ability to effectively use MassCourts and other probation automated data management systems. • Advanced ability and experience using personal computers, including advanced knowledge of word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is required. • Considerable knowledge of courtroom policies and procedures. • Working knowledge of Trial Court fiscal policies and procedures. • Working knowledge of Trial Court personnel policies and procedures. • Demonstrated ability to monitor case processing activities to maintain quality control standards. • Demonstrated ability to identify problems and to recommend improvements to case processing activities. • Demonstrated ability to prepare fiscal documents and reports, and personnel documents in accordance with Trial Court policies and procedures. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. Demonstrated ability to provide specialized or technical case processing information. Closing Date/Time: 2022-09-21
Jun 15, 2022
Full Time
Title: Probation Case Coordinator - Nantucket District Court Pay Grade: Grade 12 Starting Pay: $ 49,970.07 Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/massachusetts-probation-service Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days. Nantucket District Court is located on the island of Nantucket. Residents on the island are highly encouraged to apply. Position Summary: This series is responsible for performing the full range of case processing duties and for coordinating those activities within a sub-unit or special function of a Probation Office. In addition, this series is responsible for providing service to the public and other individuals with business with the court consistent with policies on confidentiality. The position title above the entry level requires the performance of increasingly more responsible and varied work which requires more knowledge of overall court and administrative operations. Employees are appointed at the entry level position title and are eligible for reclassification to the higher level position title within this series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Probation Case Coordinator I - This is the entry level position title within this series. Employees at this entry level are expected to coordinate a sub-unit or special function within a Probation Office and the processing of cases within that sub-unit or special function from beginning to end. Employees may also coordinate the research of open cases and the actions to be taken to update those cases. Probation Case Coordinator II - This is the second level position title within this series. Employees at this second level are expected to be involved in quality control activities within the sub-unit or special function and to be able to perform mid-level responsibilities for the Probation Office in the areas of fiscal, human resources and other administrative activities. May also serve as a back-up to a Probation Operations Supervisor. Supervision Received: Duties: Probation Case Coordinator I • Duties: Coordinates the case processing responsibilities within a sub-unit or special function of a Probation Office, such as the record merging process, the record sealing process, violation hearings, or serves as an assistant supervisor of an office. • Coordinate’s workflow provides technical assistance, answers questions, coordinates the collection and recording of information, the review of material prepared, and determines further actions to be taken. • Identifies problems within the sub-unit or functional area and develops solutions to those problems. • Identifies training needs of case processing staff and participates in the development and implementation of training programs within the sub-unit or functional area supervised. • Coordinates the scheduling and calendaring of cases and/or violation hearings, the preparing of and sending of notices to parties, determines the need for rescheduling within established guidelines, and communicates with other offices concerning hearing dates. • Ensures that proper records and folders are sent into court each day and coordinates missing cases with other offices. • Responsible for corrections and deletions in MassCourts and other probation automated systems • Provides customer service to attorneys, litigants, law enforcement personnel, and the public. • Serves as a point of contact for information concerning cases processed within the sub-unit or functional area supervised who can respond to any inquiry within established guidelines. • May use specialized communication skills in performing these duties; Trains staff in the use of automated systems and word processing software, introduces new versions or functions, trouble-shoot problems, and attend meetings. • Coordinates the collection and reporting of statistics concerning cases processed. • Performs special projects, such as researching default cases to determine their status and the actions that need to be taken to resolve their status. • Performs the duties of the lower-level series as required. • Probation Case Coordinator II Additional Duties: • Regularly monitors the accuracy, completeness, and timeliness of case processing activities within the sub-unit or special function. • Evaluates and recommends ways to improve case processing activities within the sub-unit or special function. • Performs mid-level administrative duties such as preparing payment vouchers to pay for goods received, recording MMARS documents in the Budgetary Control Register, and preparing monthly expenditure reports and other fiscal documents and reports. • Provides assistance in the areas of human resources, including keeping records, and helping staff understand information related to benefits and other Trial Court issued policies. • Provides assistance in the maintenance of time, personnel, and payroll records for employees within the work unit or office, and in the preparation of documents. • Prepares a variety of reports using Excel spreadsheets and similar software; May serve as a back-up to a higher-level series; Performs all the duties of the lower level in this series as required. Job Competencies: Minimum Requirements: • These are the minimum requirements necessary to apply for the position of Probation Case Coordinator. • Probation Case Coordinator I Requirements: • Graduation from high school and a minimum of four years of relevant court clerical experience, or an equivalent combination of education and experience (especially supervisory experience). • Considerable knowledge of court procedures to permit the supervision of cases and staff. • Ability and experience using personal computers, including considerable knowledge of word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • Considerable knowledge of all automated systems used by probation personnel and the ability to teach and train staff in their use and to resolve problems as needed. • Considerable knowledge of the organization, operations, functions, and scope of authority of the court. • Ability to plan, assign, and supervise the work of subordinate employees. • Ability to identify and understand problems and to determine the appropriate measures to take to solve those problems. • Ability to make work decisions in accordance with the law, regulations, and department rules. • Ability to process specialized cases from beginning to end. • Considerable interpersonal skills, including the ability to establish and maintain effective working relationships with others. • Considerable experience and ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to conduct research on case files and systems and to prepare reports. • Probation Case Coordinator II Additional Requirements: A minimum of two of years of experience as a Probation Case Coordinator I. • Thorough knowledge and training in all the procedures, manual and automated, related to the cases processed within the Probation Office and the ability to supervise cases and staff. • Thorough knowledge and ability to effectively use MassCourts and other probation automated data management systems. • Advanced ability and experience using personal computers, including advanced knowledge of word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is required. • Considerable knowledge of courtroom policies and procedures. • Working knowledge of Trial Court fiscal policies and procedures. • Working knowledge of Trial Court personnel policies and procedures. • Demonstrated ability to monitor case processing activities to maintain quality control standards. • Demonstrated ability to identify problems and to recommend improvements to case processing activities. • Demonstrated ability to prepare fiscal documents and reports, and personnel documents in accordance with Trial Court policies and procedures. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. Demonstrated ability to provide specialized or technical case processing information. Closing Date/Time: 2022-09-21
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits Salary Range: $4,691.00/month to $6,683.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,691.00/month to $5,687.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general supervision of the Director of Student Life and Leadership, the Orientation Coordinator works collaboratively within the university community to plan and implement orientation programs for new students and their families. The Orientation Coordinator works to create a welcoming and engaging environment to integrate new students into the life of Cal State East Bay. The Orientation Coordinator has overall responsibility for the logistics of all new student orientation programs. Duties include actively planning, implementation and evaluation of Orientation activities that include both online and on-campus programs for incoming Freshmen, Transfer and Graduate students. In consultation with the several key University personnel (Director of the Academic Advising and Career Education, College Deans, Planning and Enrollment Management leadership, the Coordinator for the General Education Program, and many others), the Coordinator conceptualizes, develops, implements and evaluates programs designed to support the enrollment management efforts of the university with particular emphasis on the transition process of new students. The Coordinator focuses on several orientation program areas which include Freshman Orientation, Transfer, Graduate, and Online Orientation. In addition, this position coordinates all Orientation evaluation efforts including program evaluation as well as longitudinal research to assess the influence of Orientation programs on the progress, success, and retention of students who attend versus those who do not, also using extensive communications knowledge regarding webpage design and new technology. The Coordinator provides lead work direction to a Graduate Assistant, several Student Assistants, and 50 Orientation Team Leaders, as well as manages the department's external and internal communications for all Orientation programs, including the utilization of the university's student engagement platform (currently) BaySync, web pages, social media, email listservs, and other software, hardware, and web-based technology. Responsibilities Conceptualize, develop and implement orientation programs, to include: Freshman, Transfer, Graduate and Online Orientation. In consultation with the Director, work collaboratively with other areas of the campus community which include but is not limited to: Academic Advisement and Career Education, Enrollment Management, Academic Deans and departments, Associated Students, Inc., Campus Dining, Center for Careers in Teaching, Housing/Conference Services, Student Life and Leadership, Accessibility Services, Financial Aid, General Education, Renaissance Scholars Program, Information Technology, Parking and Transportation Services, Student Center for Academic Achievement, Student Health Services, Counseling and Psychological Services, Pioneer Bookstore as well as University Honors and Scholars Program, to plan Frosh, Transfer, and Graduate New Student to ensure the academic and social transition of new students, as well as their family members. Ensure that all Orientation registration forms and fees are processed correctly and efficiently. Work collaboratively with other New Student Programs staff members to coordinate on and off campus marketing efforts. Work closely with Communication Services in the preparation of copy for Orientation publications (handbook, flyers, press releases) and web site. Work with the Director of Student Life and Leadership to track the Orientation program budget including monitoring and reporting expenditures. Coordinate the publication of the Orientation student handbook and related newsletters and coordinate academic year events that will serve as an extended orientation component. Depending on program areas, responsibilities may also include designing and facilitating specialized orientation sessions for students in the University Honors Program, Renaissance Scholars Program, EOP and Freshman Programs as well as for each academic college and undeclared students. Take major responsibility for managing the ongoing development, review and updating of online orientation programs. Select, train and provide lead work direction to Orientation Interns and Orientation Team Leaders. In consultation with the Director, recruit, select and hire the Orientation Interns, who serve as advanced paraprofessional student leaders. In consultation with the Director, recruit, select and hire the Orientation Team Leaders. Lead the interview processes and present recommendations to the selection committee. Coordinate the training of the Orientation Interns as well as the Orientation Team Leaders. Establish and implement a rigorous training structure (quarterly leadership class/coursework, weekly training meetings, and two off-campus overnight retreats) designed to build interpersonal skills for both Orientation Interns and Orientation Team Leaders. Provide counseling and advisement to student leaders to assist in the resolution of interpersonal issues. Coordinate welcome and recognition events for Orientation Intern and Orientation Team Leaders. Assist in the development and implementation of goals and programs in Student Life and Leadership. Provide support to the programming efforts and functions of the office by helping to facilitate a broad range of campus programs related to student recruitment and retention Participate in the leadership mission through conducting presentations, facilitating workshops and participating in leadership training and retreats. Participate in overall management and development of programs, policies and procedures that connect Orientation with other University service areas. Work closely with other Planning, Enrollment Management and Student Affairs Division professionals and university staff, participate in regular staff meetings, serve as a member of various work groups and committees and represent the office at university functions and on university committees, as required. Incorporate the following student development themes into programs and services whenever feasible: self-concept, social responsibility, financial responsibility, safety and wellness, and cross-cultural awareness. Design and implement Orientation program evaluation efforts. Design effective Freshman, Transfer, Family, Spanish Language Family, and Online Orientation participant satisfaction surveys via BaySync. Compile all Orientation survey data into quantitative and qualitative reports to be distributed to the campus community - integrating evaluation summaries and pertinent data. Work collaboratively with the Director to create reports based on the Freshman, Transfer, Family, Spanish Language Family, and Online Orientation Survey data which will be distributed campus-wide. In consultation with the Director, design a longitudinal study that compares the academic progress, success and retention of those students who attend Orientation with those who do not. Required Qualifications General knowledge of the principles, practices and trends in the field of Student Affairs. General knowledge of the principles, practices and trends in New Student Orientation Programs. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to plan, coordinate, and execute complex, concurrent programs Ability to establish a cooperative working relationship with students, student organizations, campus departments, and the public. Experience and ability to work with a diverse student and campus population. Experience in student affairs, student life, student involvement, orientation, and/or related fields. Ability to communicate effectively orally and in writing, and through the use of various technologies including web. Ability to work with web-based programs and applications for communication, data gathering and analysis. Ability to work independently and represent the Director at designated university functions. Ability to carry out a variety of professionally complex assignments without detailed instructions. Develop plans and approaches to situations where few precedents or guidelines exist. Ability to work on multiple projects with multiple deadlines and objectives. Ability to produce extremely visible programs with political sensitivity. Ability to work with constant interruptions in a somewhat noisy environment. Ability to work evenings and weekends when required. Knowledge of online orientation development and related computer skills. Knowledge of social networking trends and related computer skills. Strong knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint. Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Skills and Knowledge Three years of experience in student life, new student orientation, academic advisement, and outreach or student support services. Working knowledge of orientation and transition issues including policies, procedures and practices to produce educationally and philosophically sound programs. Working knowledge of student development theory and research. Ability to research and apply research in related topics. Ability to employ positive advisement and counseling skills. Ability to communicate (verbal and written) effectively with a variety of on-and off-campus constituents. Ability to design and update electronic media including those that are web based and/or internet technology. Ability to act and use excellent judgment in a fast paced, service-oriented daily operation. Ability to work in a highly collaborative, team-oriented environment. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Jun 07, 2022
Full Time
Description: Salary and Benefits Salary Range: $4,691.00/month to $6,683.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,691.00/month to $5,687.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general supervision of the Director of Student Life and Leadership, the Orientation Coordinator works collaboratively within the university community to plan and implement orientation programs for new students and their families. The Orientation Coordinator works to create a welcoming and engaging environment to integrate new students into the life of Cal State East Bay. The Orientation Coordinator has overall responsibility for the logistics of all new student orientation programs. Duties include actively planning, implementation and evaluation of Orientation activities that include both online and on-campus programs for incoming Freshmen, Transfer and Graduate students. In consultation with the several key University personnel (Director of the Academic Advising and Career Education, College Deans, Planning and Enrollment Management leadership, the Coordinator for the General Education Program, and many others), the Coordinator conceptualizes, develops, implements and evaluates programs designed to support the enrollment management efforts of the university with particular emphasis on the transition process of new students. The Coordinator focuses on several orientation program areas which include Freshman Orientation, Transfer, Graduate, and Online Orientation. In addition, this position coordinates all Orientation evaluation efforts including program evaluation as well as longitudinal research to assess the influence of Orientation programs on the progress, success, and retention of students who attend versus those who do not, also using extensive communications knowledge regarding webpage design and new technology. The Coordinator provides lead work direction to a Graduate Assistant, several Student Assistants, and 50 Orientation Team Leaders, as well as manages the department's external and internal communications for all Orientation programs, including the utilization of the university's student engagement platform (currently) BaySync, web pages, social media, email listservs, and other software, hardware, and web-based technology. Responsibilities Conceptualize, develop and implement orientation programs, to include: Freshman, Transfer, Graduate and Online Orientation. In consultation with the Director, work collaboratively with other areas of the campus community which include but is not limited to: Academic Advisement and Career Education, Enrollment Management, Academic Deans and departments, Associated Students, Inc., Campus Dining, Center for Careers in Teaching, Housing/Conference Services, Student Life and Leadership, Accessibility Services, Financial Aid, General Education, Renaissance Scholars Program, Information Technology, Parking and Transportation Services, Student Center for Academic Achievement, Student Health Services, Counseling and Psychological Services, Pioneer Bookstore as well as University Honors and Scholars Program, to plan Frosh, Transfer, and Graduate New Student to ensure the academic and social transition of new students, as well as their family members. Ensure that all Orientation registration forms and fees are processed correctly and efficiently. Work collaboratively with other New Student Programs staff members to coordinate on and off campus marketing efforts. Work closely with Communication Services in the preparation of copy for Orientation publications (handbook, flyers, press releases) and web site. Work with the Director of Student Life and Leadership to track the Orientation program budget including monitoring and reporting expenditures. Coordinate the publication of the Orientation student handbook and related newsletters and coordinate academic year events that will serve as an extended orientation component. Depending on program areas, responsibilities may also include designing and facilitating specialized orientation sessions for students in the University Honors Program, Renaissance Scholars Program, EOP and Freshman Programs as well as for each academic college and undeclared students. Take major responsibility for managing the ongoing development, review and updating of online orientation programs. Select, train and provide lead work direction to Orientation Interns and Orientation Team Leaders. In consultation with the Director, recruit, select and hire the Orientation Interns, who serve as advanced paraprofessional student leaders. In consultation with the Director, recruit, select and hire the Orientation Team Leaders. Lead the interview processes and present recommendations to the selection committee. Coordinate the training of the Orientation Interns as well as the Orientation Team Leaders. Establish and implement a rigorous training structure (quarterly leadership class/coursework, weekly training meetings, and two off-campus overnight retreats) designed to build interpersonal skills for both Orientation Interns and Orientation Team Leaders. Provide counseling and advisement to student leaders to assist in the resolution of interpersonal issues. Coordinate welcome and recognition events for Orientation Intern and Orientation Team Leaders. Assist in the development and implementation of goals and programs in Student Life and Leadership. Provide support to the programming efforts and functions of the office by helping to facilitate a broad range of campus programs related to student recruitment and retention Participate in the leadership mission through conducting presentations, facilitating workshops and participating in leadership training and retreats. Participate in overall management and development of programs, policies and procedures that connect Orientation with other University service areas. Work closely with other Planning, Enrollment Management and Student Affairs Division professionals and university staff, participate in regular staff meetings, serve as a member of various work groups and committees and represent the office at university functions and on university committees, as required. Incorporate the following student development themes into programs and services whenever feasible: self-concept, social responsibility, financial responsibility, safety and wellness, and cross-cultural awareness. Design and implement Orientation program evaluation efforts. Design effective Freshman, Transfer, Family, Spanish Language Family, and Online Orientation participant satisfaction surveys via BaySync. Compile all Orientation survey data into quantitative and qualitative reports to be distributed to the campus community - integrating evaluation summaries and pertinent data. Work collaboratively with the Director to create reports based on the Freshman, Transfer, Family, Spanish Language Family, and Online Orientation Survey data which will be distributed campus-wide. In consultation with the Director, design a longitudinal study that compares the academic progress, success and retention of those students who attend Orientation with those who do not. Required Qualifications General knowledge of the principles, practices and trends in the field of Student Affairs. General knowledge of the principles, practices and trends in New Student Orientation Programs. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to plan, coordinate, and execute complex, concurrent programs Ability to establish a cooperative working relationship with students, student organizations, campus departments, and the public. Experience and ability to work with a diverse student and campus population. Experience in student affairs, student life, student involvement, orientation, and/or related fields. Ability to communicate effectively orally and in writing, and through the use of various technologies including web. Ability to work with web-based programs and applications for communication, data gathering and analysis. Ability to work independently and represent the Director at designated university functions. Ability to carry out a variety of professionally complex assignments without detailed instructions. Develop plans and approaches to situations where few precedents or guidelines exist. Ability to work on multiple projects with multiple deadlines and objectives. Ability to produce extremely visible programs with political sensitivity. Ability to work with constant interruptions in a somewhat noisy environment. Ability to work evenings and weekends when required. Knowledge of online orientation development and related computer skills. Knowledge of social networking trends and related computer skills. Strong knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint. Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Skills and Knowledge Three years of experience in student life, new student orientation, academic advisement, and outreach or student support services. Working knowledge of orientation and transition issues including policies, procedures and practices to produce educationally and philosophically sound programs. Working knowledge of student development theory and research. Ability to research and apply research in related topics. Ability to employ positive advisement and counseling skills. Ability to communicate (verbal and written) effectively with a variety of on-and off-campus constituents. Ability to design and update electronic media including those that are web based and/or internet technology. Ability to act and use excellent judgment in a fast paced, service-oriented daily operation. Ability to work in a highly collaborative, team-oriented environment. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Description: Working Title: Residential Life Coordinator Classification Title: Student Services Professional II Department Name: Housing and Residence Life Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 4 (APC) Employment Type: Temporary Salary Range: $4,304 -$6,120 per month. Hiring salary is budgeted at $4,304 per month commensurate with education and experience Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled, unless there is a specific close date. A review of applications will begin Wednesday, June 22, 2022 and the review period may end at any time thereafter. Position Summary: Living in the residence halls is an integral part of the educational experience at Cal Maritime. Cal Maritime is a residential campus and the majority of the student body lives on campus. The Office of Housing & Residential Life coordinates all the operations and activities of residence hall life and fosters a community of diversity, learning, and academic success. The residents have the opportunity to meet fellow cadets, make friends, and become part of a community of people who share similar interests. The staff makes sure the cadets have a safe, vibrant, and satisfactory living experience. Under general supervision, the Coordinator for Residence Life oversees a resident hall area of 100-500 residents. Our residence halls include Upper Residence Hall and the Training Ship Golden Bear for first-year students and Lower Residence Hall, McAllister Hall, and Maritime North for upper-class students. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. MAJOR RESPONSIBILITIES : Housing Management: Serve as a Coordinator for Residence Life (CRL) for up to four residence halls (including the Training Ship Golden Bear) and supervise up to 24 Residence Hall Officers, building maintenance, upkeep, and custodial services. Assist with management of all aspects of student housing and summer conference housing; coordinate room selection process, room assignments, single room management/billing, room inspections, damage assessment and billing, check-in/check-out processes, occupancy records/reports, key control and maintain departmental budgets. Enforce the terms and conditions of the Student Housing License Agreement, Cadet Handbook, and all federal laws; investigate, resolve, and/or refer for adjudication cadet disciplinary problems. Assist with planning, coordination, and management of move-in and move-out process. Schedule and perform room inspections and assess damage billing fees. Assist with management of student occupancy. Participate in Orientation sessions regarding Housing & Residential Life matters as needed. Keep Lead Coordinator for Residence Life and Director of Residence Life regularly informed of all pertinent situations. Serve in duty rotation and respond to any campus emergencies. Planning, Policies, Procedures, Operations: Assist with long-range planning for housing facilities and residential life programs in conjunction with university and departmental strategic plans. Respond to daily requests for information and assistance from staff, residents, and other interested parties within federal and campus regulations. Enforce all HRL and campus policies and procedures on campus and in the residence halls. Facilitate and schedule hall meetings as needed. Represent HRL on campus-wide committees. Participate in yearly departmental planning. Recommend solutions to problems and changes in program procedures to the Lead Coordinator for Residence Life and to the Director of Residence Life. Student Development Assist with recruiting, selecting, training, and evaluating the performance of Residence Hall Officers (RHO), Student Mail Room employees, and Office Assistants. Assist with planning, implementing, and assessing summer and winter Housing Staff Trainings. Participate in coordinating student staff recruitment and selection. Update applications, position descriptions, contracts, and other documents as needed. Assist with overseeing and implementing RHO programs including cultural, educational, social, etc. Participate in and attend programs; Create programming assignments for RHOs and maintain program calendar and reports for the HRL Department; Identify appropriate metrics and assessment modules and assess all HRL programming; Provide resources for programming; i.e., outside vendors, campus departments, etc.; Provide follow-up evaluations for RHO events and programs; Process vehicle requests for transportation to/from off-campus events; i.e., rental vans. Supervision of RHO staff Provide direction, leadership and assure the successful implementation of the programming model for your direct area of supervision consisting of up to 24 RHOs; Hold one-on-one meetings, weekly staff meetings, and other meetings as necessary; Perform and document evaluations of RHO staff; Hold RHOs accountable for all contents of RHO position description, RHO manual, and all duties and responsibilities of the RHO position. Deliver job action notifications and continued counseling in RHO job performance issues; Provide leadership for building RHO team for residence halls; Review of Incident Report submissions for efficiency and accuracy; follow up with RHO staff as needed. Maintain a residential climate conducive to academic achievement, individual personal growth, successful group living and contribute to campus affirmative action and diversity goals. Provide personal assistance to individual cadets and groups including conflict resolution and mediation; facilitate cadet/campus communications. Process and forward Incident Reports to student conduct system. Parent interactions Respond to phone, mail, and email questions and concerns; Interface on Admissions Days, Move-in/Move-Out Days, and Orientation. Educate residents regarding their rights and responsibilities as a member of the campus and residential community. Required Qualifications: Education: Equivalent to graduation from a four-year college or university in one of the behavioral science, public or business administration, or a job-related field. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year-for-year basis. A valid California Driver's License, CPR and First Aid certificates must be acquired within six months of hire and maintained thereafter. Working knowledge of the practices, procedures, and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretative information through interviews. Ability to reason logically, collect, compile, analyze and evaluate data and make verbal or written presentations based on these data. Ability to advise students individually and in groups on routine matters where required. Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Ability to rapidly acquire a general knowledge of the overall operation, functions, and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications regarding other program or service areas. Preferred Qualifications: Master's Degree in College Student Personnel, Higher Education, Counseling, Management, Public Administration, Sociology, or other related field is strongly preferred and may be substituted for one year of professional experience. Previous experience with collegiate room assignment software programs such as StarRez, eRezLife, OrgSync, Adirondack, etc. Previous experience with PeopleSoft or Banner systems. An understanding of student development, staff development, leadership development, and multicultural issues. Experience at a Maritime Academy or military/para-military experience. Working knowledge of management techniques and personnel practices. Strong interpersonal and communication skills, including the experience of working with a culturally and ethnically diverse student population. An understanding of how the areas of leadership development, food service, technology, facilities management, and judicial affairs affect housing & residence life. Solid administrative and organizational skills including the ability to effectively utilize computer hardware and software tools such as Microsoft Word, Excel, Outlook, Access, PeopleSoft, and Blackboard. Ability to work in a highly collaborative environment and develop effective relationships within the division of Student Affairs, and with key stakeholders external to the division. The ability to make reasoned and balanced decisions in moderately complex situations. Effective interpersonal and communication skills. A team player with the willingness to take initiative on new projects and embrace changes. Special Conditions: The Residential Life Coordinator is required to live on campus. A furnished, on-campus apartment and meal plan (when Dining Services are open during academic year) is provided. Up to five Residence Life professional staff will share 24-hour on-call duties; however, actual working time is varied. In addition to working in a typical office environment, the Residential Life Coordinator supervises, works, and may live in a 3-story residence hall that has no elevator and must be able to coordinate emergency evacuation procedures as required. The CRL may also work on the T.S. Golden Bear and must be able to climb many stair towers on a daily basis. The on-campus work environment is non-air conditioned. The incumbent may be required to provide Residential Life Coordinator support for up to four months with Summer Conference Housing and/or on the annual training cruise for 30 to 60 days. Incumbent will be subject to an annual cruise physical and drug screening prior to participation. In addition, incumbent must have or be able to obtain a U.S. Passport to participate in the training cruise. Physical, Mental and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Must be able to read/comprehend, write, perform calculations, communicate orally, reason and analyze. Is exposed to excessive noise Is around moving machinery Is exposed to marked changes in temperature and/or humidity Is exposed to dust, fumes, gases, radiation, microwave (circle) Drives motorized equipment Works in confined quarters Hours of Work: Will be required to work a variety of shifts that may include working days, evenings, weekends, and holidays. Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Designated Position: This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled
Jun 04, 2022
Full Time
Description: Working Title: Residential Life Coordinator Classification Title: Student Services Professional II Department Name: Housing and Residence Life Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 4 (APC) Employment Type: Temporary Salary Range: $4,304 -$6,120 per month. Hiring salary is budgeted at $4,304 per month commensurate with education and experience Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled, unless there is a specific close date. A review of applications will begin Wednesday, June 22, 2022 and the review period may end at any time thereafter. Position Summary: Living in the residence halls is an integral part of the educational experience at Cal Maritime. Cal Maritime is a residential campus and the majority of the student body lives on campus. The Office of Housing & Residential Life coordinates all the operations and activities of residence hall life and fosters a community of diversity, learning, and academic success. The residents have the opportunity to meet fellow cadets, make friends, and become part of a community of people who share similar interests. The staff makes sure the cadets have a safe, vibrant, and satisfactory living experience. Under general supervision, the Coordinator for Residence Life oversees a resident hall area of 100-500 residents. Our residence halls include Upper Residence Hall and the Training Ship Golden Bear for first-year students and Lower Residence Hall, McAllister Hall, and Maritime North for upper-class students. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. MAJOR RESPONSIBILITIES : Housing Management: Serve as a Coordinator for Residence Life (CRL) for up to four residence halls (including the Training Ship Golden Bear) and supervise up to 24 Residence Hall Officers, building maintenance, upkeep, and custodial services. Assist with management of all aspects of student housing and summer conference housing; coordinate room selection process, room assignments, single room management/billing, room inspections, damage assessment and billing, check-in/check-out processes, occupancy records/reports, key control and maintain departmental budgets. Enforce the terms and conditions of the Student Housing License Agreement, Cadet Handbook, and all federal laws; investigate, resolve, and/or refer for adjudication cadet disciplinary problems. Assist with planning, coordination, and management of move-in and move-out process. Schedule and perform room inspections and assess damage billing fees. Assist with management of student occupancy. Participate in Orientation sessions regarding Housing & Residential Life matters as needed. Keep Lead Coordinator for Residence Life and Director of Residence Life regularly informed of all pertinent situations. Serve in duty rotation and respond to any campus emergencies. Planning, Policies, Procedures, Operations: Assist with long-range planning for housing facilities and residential life programs in conjunction with university and departmental strategic plans. Respond to daily requests for information and assistance from staff, residents, and other interested parties within federal and campus regulations. Enforce all HRL and campus policies and procedures on campus and in the residence halls. Facilitate and schedule hall meetings as needed. Represent HRL on campus-wide committees. Participate in yearly departmental planning. Recommend solutions to problems and changes in program procedures to the Lead Coordinator for Residence Life and to the Director of Residence Life. Student Development Assist with recruiting, selecting, training, and evaluating the performance of Residence Hall Officers (RHO), Student Mail Room employees, and Office Assistants. Assist with planning, implementing, and assessing summer and winter Housing Staff Trainings. Participate in coordinating student staff recruitment and selection. Update applications, position descriptions, contracts, and other documents as needed. Assist with overseeing and implementing RHO programs including cultural, educational, social, etc. Participate in and attend programs; Create programming assignments for RHOs and maintain program calendar and reports for the HRL Department; Identify appropriate metrics and assessment modules and assess all HRL programming; Provide resources for programming; i.e., outside vendors, campus departments, etc.; Provide follow-up evaluations for RHO events and programs; Process vehicle requests for transportation to/from off-campus events; i.e., rental vans. Supervision of RHO staff Provide direction, leadership and assure the successful implementation of the programming model for your direct area of supervision consisting of up to 24 RHOs; Hold one-on-one meetings, weekly staff meetings, and other meetings as necessary; Perform and document evaluations of RHO staff; Hold RHOs accountable for all contents of RHO position description, RHO manual, and all duties and responsibilities of the RHO position. Deliver job action notifications and continued counseling in RHO job performance issues; Provide leadership for building RHO team for residence halls; Review of Incident Report submissions for efficiency and accuracy; follow up with RHO staff as needed. Maintain a residential climate conducive to academic achievement, individual personal growth, successful group living and contribute to campus affirmative action and diversity goals. Provide personal assistance to individual cadets and groups including conflict resolution and mediation; facilitate cadet/campus communications. Process and forward Incident Reports to student conduct system. Parent interactions Respond to phone, mail, and email questions and concerns; Interface on Admissions Days, Move-in/Move-Out Days, and Orientation. Educate residents regarding their rights and responsibilities as a member of the campus and residential community. Required Qualifications: Education: Equivalent to graduation from a four-year college or university in one of the behavioral science, public or business administration, or a job-related field. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year-for-year basis. A valid California Driver's License, CPR and First Aid certificates must be acquired within six months of hire and maintained thereafter. Working knowledge of the practices, procedures, and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretative information through interviews. Ability to reason logically, collect, compile, analyze and evaluate data and make verbal or written presentations based on these data. Ability to advise students individually and in groups on routine matters where required. Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Ability to rapidly acquire a general knowledge of the overall operation, functions, and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications regarding other program or service areas. Preferred Qualifications: Master's Degree in College Student Personnel, Higher Education, Counseling, Management, Public Administration, Sociology, or other related field is strongly preferred and may be substituted for one year of professional experience. Previous experience with collegiate room assignment software programs such as StarRez, eRezLife, OrgSync, Adirondack, etc. Previous experience with PeopleSoft or Banner systems. An understanding of student development, staff development, leadership development, and multicultural issues. Experience at a Maritime Academy or military/para-military experience. Working knowledge of management techniques and personnel practices. Strong interpersonal and communication skills, including the experience of working with a culturally and ethnically diverse student population. An understanding of how the areas of leadership development, food service, technology, facilities management, and judicial affairs affect housing & residence life. Solid administrative and organizational skills including the ability to effectively utilize computer hardware and software tools such as Microsoft Word, Excel, Outlook, Access, PeopleSoft, and Blackboard. Ability to work in a highly collaborative environment and develop effective relationships within the division of Student Affairs, and with key stakeholders external to the division. The ability to make reasoned and balanced decisions in moderately complex situations. Effective interpersonal and communication skills. A team player with the willingness to take initiative on new projects and embrace changes. Special Conditions: The Residential Life Coordinator is required to live on campus. A furnished, on-campus apartment and meal plan (when Dining Services are open during academic year) is provided. Up to five Residence Life professional staff will share 24-hour on-call duties; however, actual working time is varied. In addition to working in a typical office environment, the Residential Life Coordinator supervises, works, and may live in a 3-story residence hall that has no elevator and must be able to coordinate emergency evacuation procedures as required. The CRL may also work on the T.S. Golden Bear and must be able to climb many stair towers on a daily basis. The on-campus work environment is non-air conditioned. The incumbent may be required to provide Residential Life Coordinator support for up to four months with Summer Conference Housing and/or on the annual training cruise for 30 to 60 days. Incumbent will be subject to an annual cruise physical and drug screening prior to participation. In addition, incumbent must have or be able to obtain a U.S. Passport to participate in the training cruise. Physical, Mental and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Must be able to read/comprehend, write, perform calculations, communicate orally, reason and analyze. Is exposed to excessive noise Is around moving machinery Is exposed to marked changes in temperature and/or humidity Is exposed to dust, fumes, gases, radiation, microwave (circle) Drives motorized equipment Works in confined quarters Hours of Work: Will be required to work a variety of shifts that may include working days, evenings, weekends, and holidays. Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Designated Position: This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The Career Center offers premier programs and services at our San Bernardino campus, located in the foothills of San Bernardino and our Palm Desert campus located in the Coachella Valley. We empower students and alumni to develop a lifelong skill set for an ever-changing labor market through exploration, programming, and experiential learning opportunities to meet their personal and professional goals. We partner with local and national industry leaders to offer specialized programming, distinctive resources, and tailored events for over 20,000 current students as well as countless alumni across the Inland Empire and beyond. Job Summary The Career Center Administrative Support Coordinator, Events is responsible for the collaborating/partnering with Career Center staff in the coordination of events. The 'Administrative Support Coordinator, Events;' supports needs of the administrative functions of Employer Relations partner program. The 'Administrative Support Coordinator, Events'; coordinates the administrative functions of marketing, accounts payable, invoicing related to events. The 'Administrative Support Coordinator, Events'; also supports the Career Center main office with general support. Responsibilities include but are not limited to: Work in partnership with staff and stakeholders to coordinate events. (Except general classroom presentations by counselors/advisers.) Work in collaboration/partnership with staff to coordinate a slate (line up) of events for each term, that has been approved by the Director or Associate Director. Gather input from multiple stakeholders to inform the slate (line up) of events for each term including what events may be needed, when events will happen, and general cost associated. Present event budgetary needs to the Director for approval, in collaboration with administrative lead, the Budget & Operations Analyst prior to the start of the semester. Plan logistics and execution of Career Center events (except classroom presentations or advising workshops hosted by advisers) hosted by the Career Center. Process of budget needs related to the coordination of events. Attend event planning meetings to stay informed of events management needs. Work in accordance to Risk management's website for events on campus Virtual Events. Work in collaboration/partnership with Employer Relations Specialist to determine Employer related events and activities geared towards advancing the career readiness and recruitment of students into careers. Provide weekly communication to Employment Relations Specialist regarding status of events with paying Employers. Providing timely email communications to Employer Relations Specialist, and warm hand offs from employers (clients) who may initially reach out to Events or even the Career center main line, so that ER specialist can conduct discovery calls with Employers. Provide customer service and communication with Employers regarding their participation in events, in consultations with the Employer Relations Specialist. Determine plan of outreach and marketing for registration of career fairs and employer driven recruitment, in consultation with Employer Relations Specialist. Assist in the work direction, training, and guidance of Career Center Student Assistants. Participate in the interview, hiring, and training of career center student assistants. Coordinate the interviewing and hiring of an ad hoc "Event crew" to use on an as needed basis, with fiscal guidance from the administrative lead, and in consultation with Director. Articulate budget needs to the Director for their input and approval. Review expenditure transactions related to events coordinated, including the ER partners program packages. Create and submit requisitions to create Purchase Orders for events and student event-related incentives and partnership promotional items, as defined by administrative lead or Director. Request and control purchase orders in relation to events and adhere to university policy and procedure for the expenses. Development of marketing materials using various means of communication and adhering to the CSUSB 'Branding Toolkit' for marketing materials Promotion of events to students, the campus community, and stakeholders. Adding all events in the Career Center Outlook Career Center calendar, Coyote Connection, and Handshake or other platforms which will drive student participation. Coordinate evaluative process for collecting information of participants after events, in consultation with Director. Developing questions be asked on surveys to students, in consultation with Director. Distributing surveys and collecting post-event attendee and employer surveys (e.g., using Qualtrics and Google Forms). Other duties as assigned. Employment Status: Full-time, Non-Exempt, Probationary with the possibility of converting to permanent. Application Review Deadline: This position will remain open until filled. Applications will be reviewed beginning June 8, 2022. Work Schedule Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required. Key Qualifications Experience to be fully functional in all administrative aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Education and Experience High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Valid CA drivers' license and insurance. Salary: Anticipated Hiring Range: $3,276 per month Classification Salary Range: $3,276 - $5,148 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
May 26, 2022
Full Time
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The Career Center offers premier programs and services at our San Bernardino campus, located in the foothills of San Bernardino and our Palm Desert campus located in the Coachella Valley. We empower students and alumni to develop a lifelong skill set for an ever-changing labor market through exploration, programming, and experiential learning opportunities to meet their personal and professional goals. We partner with local and national industry leaders to offer specialized programming, distinctive resources, and tailored events for over 20,000 current students as well as countless alumni across the Inland Empire and beyond. Job Summary The Career Center Administrative Support Coordinator, Events is responsible for the collaborating/partnering with Career Center staff in the coordination of events. The 'Administrative Support Coordinator, Events;' supports needs of the administrative functions of Employer Relations partner program. The 'Administrative Support Coordinator, Events'; coordinates the administrative functions of marketing, accounts payable, invoicing related to events. The 'Administrative Support Coordinator, Events'; also supports the Career Center main office with general support. Responsibilities include but are not limited to: Work in partnership with staff and stakeholders to coordinate events. (Except general classroom presentations by counselors/advisers.) Work in collaboration/partnership with staff to coordinate a slate (line up) of events for each term, that has been approved by the Director or Associate Director. Gather input from multiple stakeholders to inform the slate (line up) of events for each term including what events may be needed, when events will happen, and general cost associated. Present event budgetary needs to the Director for approval, in collaboration with administrative lead, the Budget & Operations Analyst prior to the start of the semester. Plan logistics and execution of Career Center events (except classroom presentations or advising workshops hosted by advisers) hosted by the Career Center. Process of budget needs related to the coordination of events. Attend event planning meetings to stay informed of events management needs. Work in accordance to Risk management's website for events on campus Virtual Events. Work in collaboration/partnership with Employer Relations Specialist to determine Employer related events and activities geared towards advancing the career readiness and recruitment of students into careers. Provide weekly communication to Employment Relations Specialist regarding status of events with paying Employers. Providing timely email communications to Employer Relations Specialist, and warm hand offs from employers (clients) who may initially reach out to Events or even the Career center main line, so that ER specialist can conduct discovery calls with Employers. Provide customer service and communication with Employers regarding their participation in events, in consultations with the Employer Relations Specialist. Determine plan of outreach and marketing for registration of career fairs and employer driven recruitment, in consultation with Employer Relations Specialist. Assist in the work direction, training, and guidance of Career Center Student Assistants. Participate in the interview, hiring, and training of career center student assistants. Coordinate the interviewing and hiring of an ad hoc "Event crew" to use on an as needed basis, with fiscal guidance from the administrative lead, and in consultation with Director. Articulate budget needs to the Director for their input and approval. Review expenditure transactions related to events coordinated, including the ER partners program packages. Create and submit requisitions to create Purchase Orders for events and student event-related incentives and partnership promotional items, as defined by administrative lead or Director. Request and control purchase orders in relation to events and adhere to university policy and procedure for the expenses. Development of marketing materials using various means of communication and adhering to the CSUSB 'Branding Toolkit' for marketing materials Promotion of events to students, the campus community, and stakeholders. Adding all events in the Career Center Outlook Career Center calendar, Coyote Connection, and Handshake or other platforms which will drive student participation. Coordinate evaluative process for collecting information of participants after events, in consultation with Director. Developing questions be asked on surveys to students, in consultation with Director. Distributing surveys and collecting post-event attendee and employer surveys (e.g., using Qualtrics and Google Forms). Other duties as assigned. Employment Status: Full-time, Non-Exempt, Probationary with the possibility of converting to permanent. Application Review Deadline: This position will remain open until filled. Applications will be reviewed beginning June 8, 2022. Work Schedule Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required. Key Qualifications Experience to be fully functional in all administrative aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Education and Experience High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Valid CA drivers' license and insurance. Salary: Anticipated Hiring Range: $3,276 per month Classification Salary Range: $3,276 - $5,148 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The Master of Public Administration program at California State University, San Bernardino provides student-centered learning that prepares students to become effective public service and nonprofit professionals and community members. We are committed to teaching ethical behavior, democratic values, and the practical complexities of governance. To find out more about the Department of Public Administration, see https://www.csusb.edu/mpa. Job Summary Under the general supervision of the Department Chair, the Administrative Support Coordinator will independently coordinate the entire clerical and administrative support functions and performance of administrative work in the Public Administration Department, including the full range of administrative and clerical support work for the department chair and faculty. Typical responsibilities include, but are not limited to: Graduate Program Support Assist the chair in coordinating day-to-day operations of the Masters in Public Administration (MPA) program. Along with department chair, serve as liaison with Graduate Studies, CISP, and Registrar. Along with department chair, attend Graduate Coordinator meetings, Advancement to Candidacy Advising Sessions, Comp Exam Review Sessions, and New Student Orientations. Student Support (Undergraduate and Graduate): Assist students and faculty daily via telephone, emails and walk-ins with various department and university procedure questions. Annually or each term, review and update student files. Review transcripts and notify students of their status and requirements to graduate in a timely manner. Assist graduate and undergraduate students registering for classes (using PeopleSoft), coordinate service indicators, and class registration. Refer complex student issues to department chair. Review information on students term probations/dismissals. Twice a year, determine commencement eligibility. Coordinate all aspects of and proctor the graduate comprehensive exam. Determine Pi Alpha Alpha eligibility and help plan/organize biannual Pi Alpha Alpha Induction Ceremony. Attend any information sessions for prospective students and required events. Budget: On a weekly basis and/or as requested by the department chair, review and update budget reports (State and Foundation) and professional development funds reports, reconciling using PeopleSoft Financial Data Warehouse Basic Reporting and submit to the department chair for review. Include budget, actuals and encumbrances for all accounts. Track faculty professional development funds (PDF) and update as faculty spend their funds and accumulate new PDF funds. Prepare a report for each faculty on professional development providing revenue, budget, actuals, and encumbrances. Process and track purchases using state procurement card. Submit requisitions for purchases and events (on and off campus) and process forms for reimbursement and payment such as, Direct Expenditures, Hospitality Expenses, Independent Contractor Invoice, Check Disbursement Request, Travel Requests, and Travel Expense Reports. Process budget transfers, transfer of expenses, and chargeback requests. Provide lead work direction to ASC: Duties/assignments consistent with the position description. Provide input to the chair on ASC performance, duties and assignments. Contracts (Adjuncts and Graduate Assistants): Generate term contracts for faculty hires using PeopleSoft CSU Temp Faculty. Each semester, process graduate assistant hires paperwork. Request keys and business cards for staff, graduate assistants and faculty as needed. Coordinate employee parking forms for automatic payroll deduction or for term parking permits and issue to faculty as needed. Process time sheets for graduate and student assistants. Schedule Build: Each semester, enter the schedule in Peoplesoft by including instructor name, rooms, dates/times/locations, and appropriate online coding. Each semester, ensure syllabi have been collected for classes. Office hours are generated based on the syllabi information and kept on hand for students and staff. Secure book orders from faculty in a timely manner and submit to the campus bookstore. Order desk copies of textbooks when requested by faculty and when new editions are available. Assist Department Chair: Perform a variety of appropriate miscellaneous tasks supporting the Department at the request of the Chair. Attend department meetings and take meeting minutes. Coordinate faculty course visitation assignments. Assist ASC with marketing, publicity and events. Other duties as assigned. Employment Status: Full-time, Probationary, "Non-Exempt" position (with the possibility of converting to permanent). Application Review Deadline: This position will remain open until filled. The initial review of applications will begin on July 7, 2022. Work Schedule Monday through Friday from 8:00 am to 5:00 pm. Some evenings and weekend hours may be required. Key Qualifications Excellent communication and interpersonal skills to interact and communicate effectively with faculty, staff, students, and external constituencies, both verbally and in writing. Knowledge of applicable university infrastructure and policies and procedures is required. Ability to manage multiple projects independently in a fast-paced organization with competing priorities and distractions. Ability to plan and organize work schedule and work independently as well as in a team. Ability to maintain a high level of confidentiality in handling confidential records. Working knowledge of and ability to operate standard office equipment and technology including, but not limited to, desktop computer, laptop, copier, fax machine, scanner, and printer. Demonstrated proficiency and ability to effectively use common computer and technology programs and related computer software packages (e.g., Microsoft Office Suite, Zoom, etc.) in the course of assigned duties. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Education and Experience High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Preferred Qualifications Bachelor's Degree. Salary Anticipated Hiring Range: $3,440 - $5,639 per month Classification Salary Range: $3,440 - $5,639 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: July 7, 2022
Jun 24, 2022
Full Time
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The Master of Public Administration program at California State University, San Bernardino provides student-centered learning that prepares students to become effective public service and nonprofit professionals and community members. We are committed to teaching ethical behavior, democratic values, and the practical complexities of governance. To find out more about the Department of Public Administration, see https://www.csusb.edu/mpa. Job Summary Under the general supervision of the Department Chair, the Administrative Support Coordinator will independently coordinate the entire clerical and administrative support functions and performance of administrative work in the Public Administration Department, including the full range of administrative and clerical support work for the department chair and faculty. Typical responsibilities include, but are not limited to: Graduate Program Support Assist the chair in coordinating day-to-day operations of the Masters in Public Administration (MPA) program. Along with department chair, serve as liaison with Graduate Studies, CISP, and Registrar. Along with department chair, attend Graduate Coordinator meetings, Advancement to Candidacy Advising Sessions, Comp Exam Review Sessions, and New Student Orientations. Student Support (Undergraduate and Graduate): Assist students and faculty daily via telephone, emails and walk-ins with various department and university procedure questions. Annually or each term, review and update student files. Review transcripts and notify students of their status and requirements to graduate in a timely manner. Assist graduate and undergraduate students registering for classes (using PeopleSoft), coordinate service indicators, and class registration. Refer complex student issues to department chair. Review information on students term probations/dismissals. Twice a year, determine commencement eligibility. Coordinate all aspects of and proctor the graduate comprehensive exam. Determine Pi Alpha Alpha eligibility and help plan/organize biannual Pi Alpha Alpha Induction Ceremony. Attend any information sessions for prospective students and required events. Budget: On a weekly basis and/or as requested by the department chair, review and update budget reports (State and Foundation) and professional development funds reports, reconciling using PeopleSoft Financial Data Warehouse Basic Reporting and submit to the department chair for review. Include budget, actuals and encumbrances for all accounts. Track faculty professional development funds (PDF) and update as faculty spend their funds and accumulate new PDF funds. Prepare a report for each faculty on professional development providing revenue, budget, actuals, and encumbrances. Process and track purchases using state procurement card. Submit requisitions for purchases and events (on and off campus) and process forms for reimbursement and payment such as, Direct Expenditures, Hospitality Expenses, Independent Contractor Invoice, Check Disbursement Request, Travel Requests, and Travel Expense Reports. Process budget transfers, transfer of expenses, and chargeback requests. Provide lead work direction to ASC: Duties/assignments consistent with the position description. Provide input to the chair on ASC performance, duties and assignments. Contracts (Adjuncts and Graduate Assistants): Generate term contracts for faculty hires using PeopleSoft CSU Temp Faculty. Each semester, process graduate assistant hires paperwork. Request keys and business cards for staff, graduate assistants and faculty as needed. Coordinate employee parking forms for automatic payroll deduction or for term parking permits and issue to faculty as needed. Process time sheets for graduate and student assistants. Schedule Build: Each semester, enter the schedule in Peoplesoft by including instructor name, rooms, dates/times/locations, and appropriate online coding. Each semester, ensure syllabi have been collected for classes. Office hours are generated based on the syllabi information and kept on hand for students and staff. Secure book orders from faculty in a timely manner and submit to the campus bookstore. Order desk copies of textbooks when requested by faculty and when new editions are available. Assist Department Chair: Perform a variety of appropriate miscellaneous tasks supporting the Department at the request of the Chair. Attend department meetings and take meeting minutes. Coordinate faculty course visitation assignments. Assist ASC with marketing, publicity and events. Other duties as assigned. Employment Status: Full-time, Probationary, "Non-Exempt" position (with the possibility of converting to permanent). Application Review Deadline: This position will remain open until filled. The initial review of applications will begin on July 7, 2022. Work Schedule Monday through Friday from 8:00 am to 5:00 pm. Some evenings and weekend hours may be required. Key Qualifications Excellent communication and interpersonal skills to interact and communicate effectively with faculty, staff, students, and external constituencies, both verbally and in writing. Knowledge of applicable university infrastructure and policies and procedures is required. Ability to manage multiple projects independently in a fast-paced organization with competing priorities and distractions. Ability to plan and organize work schedule and work independently as well as in a team. Ability to maintain a high level of confidentiality in handling confidential records. Working knowledge of and ability to operate standard office equipment and technology including, but not limited to, desktop computer, laptop, copier, fax machine, scanner, and printer. Demonstrated proficiency and ability to effectively use common computer and technology programs and related computer software packages (e.g., Microsoft Office Suite, Zoom, etc.) in the course of assigned duties. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Education and Experience High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Preferred Qualifications Bachelor's Degree. Salary Anticipated Hiring Range: $3,440 - $5,639 per month Classification Salary Range: $3,440 - $5,639 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: July 7, 2022
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,304.00/month to $5,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The State Grants Coordinator will be responsible administration and reconciliation of all State Grants including but not limited to Cal Grant, Chaffee Grant, CA National Guard Grant, Child Development Grant, Middle Class Scholarship, and other State Grants as available. As the resident expert of State Aid Administration, the incumbent will serve as the subject matter expert of State Aid and will be the primary adviser and communications coordinator to all recipients of financial aid from the California Student Aid Commission. The Coordinator will maintain policy documentation and institutional reporting to insure institutional compliance. The Coordinator will review eligibility, advise in awarding of allocated funds, and advise internal and external stakeholders of requirements. Additionally, the Coordinator will assist with the customer service needs of the Financial Aid Office, which can include phone, chat, and email shifts. The Financial Aid Counselor provides excellent service and guidance to prospective, new and current students and their families throughout the financial aid application process; determines eligibility within the parameters of institutional, state and federal requirements. Exercises independent judgement in the management of operational details of the financial aid process. Maintains knowledge of policies of other departments (registrar, student accounts, human resources, athletics, etc) and understands the impact of them on a student's financial aid eligibility. Oversees the administration of both federal and private loans for CPS. This includes certification of all Parent Plus and private education loans, resolving issues between the university's system and the Department of Education. Participates in state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state programs. Utilizes conflict resolution skills to help students and parents to understand challenges and identify potential solutions. Maintains student confidentiality in accordance with FERPA regulations. Other duties as assigned. Responsibilities State Grants Coordination Works collaboratively with alt units within Financial Aid, the Student Fiscal Services Office, the Enrollment Management leadership team and the California Student Aid Commission and be the subject matter expert in student advising with regards to State Aid (CSAC) Administer the delivery of state aid funds to students and advise according to individual eligibility Oversees the State Aid portfolio and be the primary point of contact in State Aid administration and student counseling Award, Middle Class Scholarship, and other state grant programs as available and communicate eligibility and requirements to student recipients The incumbent Is expected to stay current with CSAC program eligibility changesand requirements, as well as the WebGrants systems related updates and effectively communicate all CSAC updates/alerts for the operational team and student recipients on a regular basis Utilizes state aid institutional reporting and reconciliation platforms to ensure proper awarding and advising to students in addition to accurate accounting to state and institutional stakeholders Develops and interprets policy and procedure, and assists staff, students, and other programs coordinators Assists and advises students and parents on all aspects of aid programs, and eligibility requirements In all situations dealing with students and the general public, knowledge of basic counseling techniques, aid program requirements, resource availability, and methods of assisting emotionally distressed individuals is applied Reviews system-generated need analyses/awards to advise students, modify awards as needed and ensures compliance with federal and state laws, regulations, policies and procedures Works with the Financial Aid Business Analyst to identify ad hoc reports as needed/requested and prepare/review related state reports to reconcile or resolve discrepancies and maintain records Input data as required for eligibility determination for CA Chaffee Grant Program and communicates eligibility and requirements to recipients Administers in Grant AB840 E2 Verification Audit Process and contacts students to encourage timely submission of necessary documentation Works with Colleges and Departments to administer Golden State and Work Study programs administered by CSAC to ensure proper counseling and student services Participates in Annual training and professional organizations to keep abreast of new information and program changes to be implemented Verification/Financial Aid Counseling/Outreach Responsibilities Accurately perform Need Analysis using PeopleSoft to determine aid eligibility Review and analyze student and parent documents, including Tax Return Transcripts, income certifications, and household size forms, prior to performing data input Correspond with and counsels students and parents in order to resolve conflicting information and resolve conflicting information when clarification of submitted data is required. Review student documents and make determinations on citizenship and Selective Service status using guidelines established by the appropriate agencies. Set appropriate indicators in PeopleSoft and enter individual student comments when necessary Maintain current knowledge of financial aid verification requirements • V4 & V5 reporting Unusual Enrollment (UEH) review and resolution Provide advising throughout the financial aid process to prospective, new and current students and their families. Must have a thorough knowledge of available types of financial aid, scholarships, and general student eligibility criteria Exercises independent judgement in the management of operational details of the financial aid process including but not limited to: - Reviews incoming financial aid application and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA. This requires knowledge of not only federal financial aid regulations but IRS tax laws and how they relate to federal financial aid. - Complete assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions. - Exercise great attention to detail when completing assignments as error in judgement or calculations could result in unintended consequences for the student and/or the institution such as under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school's reputation or loss of institutional eligibility. - Has the authority to recalculate and makes changes to financial aid awards when student's eligibility changes. Maintain knowledge of policies of other departments (registrar, student accounts, human resources, athletics, etc) and understand the impact of them on a student's financial aid eligibility Utilize conflict resolution skill set to assist students and parents, helping them to understand the situation and identify potential solutions to challenges Maintain student confidentiality in accordance with FERPA regulations Perform need assessment and examine verification documents to ensure compliance with Federal and State awarding regulations Maintain knowledge base and understanding of all regulations and policies to the administration of Federal, State, and institutional aid programs Conduct financial aid presentations and various workshops on and off campus Attend conferences and seminars to keep abreast of changing financial aid regulations Required Qualifications Ability to quickly grasp Federal, State, and institutional regulations Customer service experience with the ability to provide advice and guidance on difficult issues/ regulations Understand FERPA and maintain confidentiality Excellent oral and written communication skills Ability to conduct financial aid workshops/presentations as needed Maintain a professional demeanor and empathize with students Ability to work independently in scheduling opportunities continuing training Attends workshops sponsored by the Department of Education and State affiliates Proficient in MS Excel, MS Word, MS Powerpoint Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Skills and Knowledge Two years of Financial Aid or higher education experience Experience with PeopleSoft Familiar with WebGrants Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Jun 23, 2022
Full Time
Description: Salary and Benefits Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,304.00/month to $5,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The State Grants Coordinator will be responsible administration and reconciliation of all State Grants including but not limited to Cal Grant, Chaffee Grant, CA National Guard Grant, Child Development Grant, Middle Class Scholarship, and other State Grants as available. As the resident expert of State Aid Administration, the incumbent will serve as the subject matter expert of State Aid and will be the primary adviser and communications coordinator to all recipients of financial aid from the California Student Aid Commission. The Coordinator will maintain policy documentation and institutional reporting to insure institutional compliance. The Coordinator will review eligibility, advise in awarding of allocated funds, and advise internal and external stakeholders of requirements. Additionally, the Coordinator will assist with the customer service needs of the Financial Aid Office, which can include phone, chat, and email shifts. The Financial Aid Counselor provides excellent service and guidance to prospective, new and current students and their families throughout the financial aid application process; determines eligibility within the parameters of institutional, state and federal requirements. Exercises independent judgement in the management of operational details of the financial aid process. Maintains knowledge of policies of other departments (registrar, student accounts, human resources, athletics, etc) and understands the impact of them on a student's financial aid eligibility. Oversees the administration of both federal and private loans for CPS. This includes certification of all Parent Plus and private education loans, resolving issues between the university's system and the Department of Education. Participates in state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state programs. Utilizes conflict resolution skills to help students and parents to understand challenges and identify potential solutions. Maintains student confidentiality in accordance with FERPA regulations. Other duties as assigned. Responsibilities State Grants Coordination Works collaboratively with alt units within Financial Aid, the Student Fiscal Services Office, the Enrollment Management leadership team and the California Student Aid Commission and be the subject matter expert in student advising with regards to State Aid (CSAC) Administer the delivery of state aid funds to students and advise according to individual eligibility Oversees the State Aid portfolio and be the primary point of contact in State Aid administration and student counseling Award, Middle Class Scholarship, and other state grant programs as available and communicate eligibility and requirements to student recipients The incumbent Is expected to stay current with CSAC program eligibility changesand requirements, as well as the WebGrants systems related updates and effectively communicate all CSAC updates/alerts for the operational team and student recipients on a regular basis Utilizes state aid institutional reporting and reconciliation platforms to ensure proper awarding and advising to students in addition to accurate accounting to state and institutional stakeholders Develops and interprets policy and procedure, and assists staff, students, and other programs coordinators Assists and advises students and parents on all aspects of aid programs, and eligibility requirements In all situations dealing with students and the general public, knowledge of basic counseling techniques, aid program requirements, resource availability, and methods of assisting emotionally distressed individuals is applied Reviews system-generated need analyses/awards to advise students, modify awards as needed and ensures compliance with federal and state laws, regulations, policies and procedures Works with the Financial Aid Business Analyst to identify ad hoc reports as needed/requested and prepare/review related state reports to reconcile or resolve discrepancies and maintain records Input data as required for eligibility determination for CA Chaffee Grant Program and communicates eligibility and requirements to recipients Administers in Grant AB840 E2 Verification Audit Process and contacts students to encourage timely submission of necessary documentation Works with Colleges and Departments to administer Golden State and Work Study programs administered by CSAC to ensure proper counseling and student services Participates in Annual training and professional organizations to keep abreast of new information and program changes to be implemented Verification/Financial Aid Counseling/Outreach Responsibilities Accurately perform Need Analysis using PeopleSoft to determine aid eligibility Review and analyze student and parent documents, including Tax Return Transcripts, income certifications, and household size forms, prior to performing data input Correspond with and counsels students and parents in order to resolve conflicting information and resolve conflicting information when clarification of submitted data is required. Review student documents and make determinations on citizenship and Selective Service status using guidelines established by the appropriate agencies. Set appropriate indicators in PeopleSoft and enter individual student comments when necessary Maintain current knowledge of financial aid verification requirements • V4 & V5 reporting Unusual Enrollment (UEH) review and resolution Provide advising throughout the financial aid process to prospective, new and current students and their families. Must have a thorough knowledge of available types of financial aid, scholarships, and general student eligibility criteria Exercises independent judgement in the management of operational details of the financial aid process including but not limited to: - Reviews incoming financial aid application and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA. This requires knowledge of not only federal financial aid regulations but IRS tax laws and how they relate to federal financial aid. - Complete assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions. - Exercise great attention to detail when completing assignments as error in judgement or calculations could result in unintended consequences for the student and/or the institution such as under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school's reputation or loss of institutional eligibility. - Has the authority to recalculate and makes changes to financial aid awards when student's eligibility changes. Maintain knowledge of policies of other departments (registrar, student accounts, human resources, athletics, etc) and understand the impact of them on a student's financial aid eligibility Utilize conflict resolution skill set to assist students and parents, helping them to understand the situation and identify potential solutions to challenges Maintain student confidentiality in accordance with FERPA regulations Perform need assessment and examine verification documents to ensure compliance with Federal and State awarding regulations Maintain knowledge base and understanding of all regulations and policies to the administration of Federal, State, and institutional aid programs Conduct financial aid presentations and various workshops on and off campus Attend conferences and seminars to keep abreast of changing financial aid regulations Required Qualifications Ability to quickly grasp Federal, State, and institutional regulations Customer service experience with the ability to provide advice and guidance on difficult issues/ regulations Understand FERPA and maintain confidentiality Excellent oral and written communication skills Ability to conduct financial aid workshops/presentations as needed Maintain a professional demeanor and empathize with students Ability to work independently in scheduling opportunities continuing training Attends workshops sponsored by the Department of Education and State affiliates Proficient in MS Excel, MS Word, MS Powerpoint Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Skills and Knowledge Two years of Financial Aid or higher education experience Experience with PeopleSoft Familiar with WebGrants Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: Project Coordinator Pay Grade: Grade 17 Starting Pay: $72,307.39 Departmental Mission Statement: The Facilities Management and Capital Planning Department provides for the management and maintenance of 64 state-owned courthouses located in ten counties of the Commonwealth and coordinates with county governments and landlords on 30 leased buildings. The staff also oversees major new construction projects and renovations. The Department is committed to administering effective property management and ensuring the delivery of quality services necessary for the efficient and reliable operation of all of the facilities which it maintains. TrialCourt Facilities Management Profile Notes: This position's work hours are 8:30 am - 4:30 pm, at the Suffolk County Courthouse, 1st floor, Boston, MA. The person in this position has the option to work two days a week remotely with approval from the Director. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Please upload a resume to your profile during the application process. Position Summary: Working within the Facilities Management & Capital Planning Department under the direction of the Director, the Project Coordinator is responsible for supporting a variety of projects and initiatives supervised by the Director of Facilities Management & Capital Planning Department. The Project Coordinator is also responsible for monitoring and supporting fidelity to a variety of Facilities Management & Capital Panning strategic plan tactics and initiatives, including tracking projects from initiation to completion and ensuring projects are proceeding as designed and on schedule. The Project Coordinator collects data and information on the progress of various Facilities Management & Capital Planning projects, producing reports and information for the Director regarding progress, service delivery, and efficiencies. The Project Coordinator also performs a variety of administrative support duties of a complex and non-routine nature for the Facilities Management & Capital Planning Department. Supervision Received: Receives assignments and supervision from the Director, performing duties that advance Facilities Management & Capital Planning organizational priorities, in accordance with all established best practices. Duties: Plans and coordinates scheduling for the Director. Maintains project calendars to identify milestones as they are met; Follows-up with stakeholders to ensure resources, equipment, and information are available to continue to move projects forward and ensure projects are adhering to schedules for completion; Supports project staff by facilitating logistics such as setting up conference rooms meetings and conference calls; Coordinates supports, and facilitates the contributions of Facilities Management & Capital Planning staff and officials advancing organizational strategic initiatives; Creates PowerPoint presentations for various projects and Facilities Management & Capital Planning initiative updates by the Director; Drafts, types, and edits documents, decisions, memoranda, bulletins, administrative reports, and other materials for the Director; Maintains multiple calendars as required, schedules meetings, and makes necessary arrangements for the Director; Monitors Facilities Management & Capital Planning projects and initiatives, and produces regular status reports on various projects based on updates provided by other departmental personnel; Assists the Director with the preparation and coordination of special events and training for the Facilities Management & Capital Planning Department; Drafts and/or prepares a variety of documents and coordinates the distribution of correspondence; Handles confidential and sensitive issues on behalf of the Director; Prepares reports for the Director for presentation to the senior staff, and as needed Organizes project logistics by tracking dates and other information using spreadsheets and creating charts; Collects and monitors data and produces evaluative reports tracking trends and patterns of information; Works as a Facilities Management & Capital Planning liaison with other Trial Court offices, as well as outside state agencies, throughout the Commonwealth; Generates summaries of various meetings as requested by the Director; May participate in project field visits as directed by the director that require travel within the Commonwealth; Serves in a lead capacity, providing assistance and advice to more junior staff on policies and practices; Identifies and furthers projects and initiatives within the Department, at times involving considerable research and the preparation and/or coordination of activities related to those projects; Recommends and implements more effective office procedures and routines; Performs related duties as required; Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court and the service mindset of Facilities Management and Capital Planning Department. Mission: Understands, upholds, and communicates the Trial Court and Facilities Department missions. Applied Knowledge: Demonstrates project management skills and the ability to innovate and drive enhancements and efficiencies in organizational initiatives. Problem Solving: Accurately assesses service and programmatic related problems in the Trial Court and recommends and facilitates appropriate solutions. Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public. Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals. Commitment to Diversity: Promotes an environment of cross cultural awareness and diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Continuous Learning: Demonstrates a commitment to continuously improving himself or herself through professional development. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Project Coordinator: A Bachelor’s Degree from an accredited college or university, or an equivalent combination of education and business operations and administrative experience; Five (5) years of relevant professional experience supporting senior management staff and the projects and activities associated with them; Demonstrated ability to recognize court priorities and work cooperatively to support their accomplishment; Experience working with organizational stakeholders, leaders, and other senior officials; Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships; Ability to work collaboratively with people and organizations representing diverse interests, experience staffing boards or committees; Experience with organizational and strategic planning is preferred; Demonstrated experience drafting business correspondence for an organizationis preferred; Proven organization skills managing in a high activity environment; Ability to analyze and determine the applicability of court data, to draw conclusions and make appropriate recommendations; Ability to establish work priorities; Working knowledge of and ability to use personal computers and related software to develop databases and systems to record and track benchmark progress; Demonstrated knowledge of and proficiency in the use of personal computers and related business software, including MS Word, MS Excel, and MS PowerPoint; Proven ability to maintain accurate records and to prepare all necessary reports; and Ability to travel to courts throughout the judicial system. Closing Date/Time: 2022-09-22
Jun 14, 2022
Full Time
Title: Project Coordinator Pay Grade: Grade 17 Starting Pay: $72,307.39 Departmental Mission Statement: The Facilities Management and Capital Planning Department provides for the management and maintenance of 64 state-owned courthouses located in ten counties of the Commonwealth and coordinates with county governments and landlords on 30 leased buildings. The staff also oversees major new construction projects and renovations. The Department is committed to administering effective property management and ensuring the delivery of quality services necessary for the efficient and reliable operation of all of the facilities which it maintains. TrialCourt Facilities Management Profile Notes: This position's work hours are 8:30 am - 4:30 pm, at the Suffolk County Courthouse, 1st floor, Boston, MA. The person in this position has the option to work two days a week remotely with approval from the Director. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Please upload a resume to your profile during the application process. Position Summary: Working within the Facilities Management & Capital Planning Department under the direction of the Director, the Project Coordinator is responsible for supporting a variety of projects and initiatives supervised by the Director of Facilities Management & Capital Planning Department. The Project Coordinator is also responsible for monitoring and supporting fidelity to a variety of Facilities Management & Capital Panning strategic plan tactics and initiatives, including tracking projects from initiation to completion and ensuring projects are proceeding as designed and on schedule. The Project Coordinator collects data and information on the progress of various Facilities Management & Capital Planning projects, producing reports and information for the Director regarding progress, service delivery, and efficiencies. The Project Coordinator also performs a variety of administrative support duties of a complex and non-routine nature for the Facilities Management & Capital Planning Department. Supervision Received: Receives assignments and supervision from the Director, performing duties that advance Facilities Management & Capital Planning organizational priorities, in accordance with all established best practices. Duties: Plans and coordinates scheduling for the Director. Maintains project calendars to identify milestones as they are met; Follows-up with stakeholders to ensure resources, equipment, and information are available to continue to move projects forward and ensure projects are adhering to schedules for completion; Supports project staff by facilitating logistics such as setting up conference rooms meetings and conference calls; Coordinates supports, and facilitates the contributions of Facilities Management & Capital Planning staff and officials advancing organizational strategic initiatives; Creates PowerPoint presentations for various projects and Facilities Management & Capital Planning initiative updates by the Director; Drafts, types, and edits documents, decisions, memoranda, bulletins, administrative reports, and other materials for the Director; Maintains multiple calendars as required, schedules meetings, and makes necessary arrangements for the Director; Monitors Facilities Management & Capital Planning projects and initiatives, and produces regular status reports on various projects based on updates provided by other departmental personnel; Assists the Director with the preparation and coordination of special events and training for the Facilities Management & Capital Planning Department; Drafts and/or prepares a variety of documents and coordinates the distribution of correspondence; Handles confidential and sensitive issues on behalf of the Director; Prepares reports for the Director for presentation to the senior staff, and as needed Organizes project logistics by tracking dates and other information using spreadsheets and creating charts; Collects and monitors data and produces evaluative reports tracking trends and patterns of information; Works as a Facilities Management & Capital Planning liaison with other Trial Court offices, as well as outside state agencies, throughout the Commonwealth; Generates summaries of various meetings as requested by the Director; May participate in project field visits as directed by the director that require travel within the Commonwealth; Serves in a lead capacity, providing assistance and advice to more junior staff on policies and practices; Identifies and furthers projects and initiatives within the Department, at times involving considerable research and the preparation and/or coordination of activities related to those projects; Recommends and implements more effective office procedures and routines; Performs related duties as required; Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court and the service mindset of Facilities Management and Capital Planning Department. Mission: Understands, upholds, and communicates the Trial Court and Facilities Department missions. Applied Knowledge: Demonstrates project management skills and the ability to innovate and drive enhancements and efficiencies in organizational initiatives. Problem Solving: Accurately assesses service and programmatic related problems in the Trial Court and recommends and facilitates appropriate solutions. Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public. Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals. Commitment to Diversity: Promotes an environment of cross cultural awareness and diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Continuous Learning: Demonstrates a commitment to continuously improving himself or herself through professional development. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Project Coordinator: A Bachelor’s Degree from an accredited college or university, or an equivalent combination of education and business operations and administrative experience; Five (5) years of relevant professional experience supporting senior management staff and the projects and activities associated with them; Demonstrated ability to recognize court priorities and work cooperatively to support their accomplishment; Experience working with organizational stakeholders, leaders, and other senior officials; Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships; Ability to work collaboratively with people and organizations representing diverse interests, experience staffing boards or committees; Experience with organizational and strategic planning is preferred; Demonstrated experience drafting business correspondence for an organizationis preferred; Proven organization skills managing in a high activity environment; Ability to analyze and determine the applicability of court data, to draw conclusions and make appropriate recommendations; Ability to establish work priorities; Working knowledge of and ability to use personal computers and related software to develop databases and systems to record and track benchmark progress; Demonstrated knowledge of and proficiency in the use of personal computers and related business software, including MS Word, MS Excel, and MS PowerPoint; Proven ability to maintain accurate records and to prepare all necessary reports; and Ability to travel to courts throughout the judicial system. Closing Date/Time: 2022-09-22
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The Office of Student Engagement serves as an important space for students to get involved, engaged, and develop leadership at CSUSB. OSE works with student clubs & organizations, fraternities & sororities, leadership development programming, oversees the National Student Exchange program, and implements broader campus activities that encourage individual student involvement at CSUSB. The mission of OSE is to provide, create, and support an inclusive student experience through social and co-curricular opportunities that foster student involvement and build affinity to CSUSB. Job Summary Under the general supervision of the Director, the Student Engagement Coordinator is responsible for advising culturally-based chartered student organizations on topics such as leadership development, event planning, transition planning, and risk management. The incumbent will partner with cultural centers and other departments in education and advocacy around the needs of students associated with these respective communities. The Student Engagement Coordinator builds relationships with respective student communities, assesses student needs, and supports students in navigating curricular and co-curricular success. Additionally, this Student Engagement Coordinator is responsible for creating and developing leadership programs for all students in the CSUSB community. Employment Status: Full-time, probationary, "exempt" position (with the possibility of converting to permanent). First Review Deadline: This position will remain open until filled. Applicants will be reviewed beginning November 16, 2021. Work Schedule Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required. Key Qualifications Knowledge: Working knowledge of the practices, procedures and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Abilities: Ability to interpret and apply program rules and regulations. Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Obtain factual and interpretative information through interviews. Reason logically. Collect, compile, analyze and evaluate data and make verbal or written presentations based on these data. Advise students individually and in groups on routine matters where required. Recognize multicultural, multisexed and multi-aged value systems and work accordingly. Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Education and Experience Education : Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Experience : Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Preferred Qualifications A Master's Degree from an accredited university in Student Affairs or Counseling is preferred. Experience working with Campus Labs Engage student involvement platform. Salary: Anticipated Hiring Range: $4,304 - $4,600 per month Classification Salary Range: $4,304 - $6,120 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Jun 04, 2022
Full Time
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The Office of Student Engagement serves as an important space for students to get involved, engaged, and develop leadership at CSUSB. OSE works with student clubs & organizations, fraternities & sororities, leadership development programming, oversees the National Student Exchange program, and implements broader campus activities that encourage individual student involvement at CSUSB. The mission of OSE is to provide, create, and support an inclusive student experience through social and co-curricular opportunities that foster student involvement and build affinity to CSUSB. Job Summary Under the general supervision of the Director, the Student Engagement Coordinator is responsible for advising culturally-based chartered student organizations on topics such as leadership development, event planning, transition planning, and risk management. The incumbent will partner with cultural centers and other departments in education and advocacy around the needs of students associated with these respective communities. The Student Engagement Coordinator builds relationships with respective student communities, assesses student needs, and supports students in navigating curricular and co-curricular success. Additionally, this Student Engagement Coordinator is responsible for creating and developing leadership programs for all students in the CSUSB community. Employment Status: Full-time, probationary, "exempt" position (with the possibility of converting to permanent). First Review Deadline: This position will remain open until filled. Applicants will be reviewed beginning November 16, 2021. Work Schedule Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required. Key Qualifications Knowledge: Working knowledge of the practices, procedures and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Abilities: Ability to interpret and apply program rules and regulations. Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Obtain factual and interpretative information through interviews. Reason logically. Collect, compile, analyze and evaluate data and make verbal or written presentations based on these data. Advise students individually and in groups on routine matters where required. Recognize multicultural, multisexed and multi-aged value systems and work accordingly. Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Education and Experience Education : Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Experience : Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Preferred Qualifications A Master's Degree from an accredited university in Student Affairs or Counseling is preferred. Experience working with Campus Labs Engage student involvement platform. Salary: Anticipated Hiring Range: $4,304 - $4,600 per month Classification Salary Range: $4,304 - $6,120 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary THIS POSITION IS OPEN ONLY TO CSU EMPLOYEES REPRESENTED BY ACADEMIC PROFESSIONALS OF CALIFORNIA (UNIT 4) The Division of Student Affairs and Campus Diversity facilitates the academic and career success, personal growth, and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations, and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect, and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. The Student Financial Center sub-division, within the Division of Student Affairs & Campus Diversity, houses two separate student service offices- the Student Financial Center (SFC) and the Office of Financial Aid and Scholarships (OFAS). This subdivision focuses on delivering student-centered engagement in an environment that is transparent, highly regulated, and compliance-driven under the leadership of an Assistant Vice President. The SFC's focus is to provide centralized, individual financial case management and counseling to students, parents, and families. The SFC maximizes the efficiency and effectiveness of the Office of Financial Aid and Scholarships (OFAS) and Student Account Services (SAS) by providing a scalable, "one stop" shop approach to providing assistance with issues related to financial aid, scholarships, and student billing regardless of where the students and staff physically are. In collaboration with the Director, the incumbent is responsible for planning, preparing, and coordinating offerings to support students and parents in understanding costs and available resources to pay for college. Under the direct supervision of the Director, the incumbent will assist with designing and implementing training programs for OFAS, SAS, and Junior Counselors working that contain all relevant aspects of financial aid, scholarship, student accounts, and student billing information. The Coordinator will participate in the training work groups to ensure that training is of the highest quality and most effective possible given the diverse learning styles of the center's staff to be trained and the complexity of information disseminated. The Coordinator will work with the Director and ASAII to be responsible for the student assistant talent acquisition process (recruiting, tracking, and interviewing job candidates and onboarding and training new employees.) The Coordinator will function as an outreach liaison and coordinate office services for entities on and off campus, serving as the primary contact for disseminating information about the SFC. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. For information about the Student Financial Center, click here . Full-time, permanent (probationary) position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is physically located at the SDSU Main Campus in San Diego. Education and Experience Possession of this knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of professional experience. Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Specialized Skills Excellent skills in communicating with prospective students, current students, parents, high school counselors, and other student service personnel while maintaining tact and professionalism in difficult situations. Ability to provide clear and concise explanations to a student, parent, or colleague for the basis for decisions, and the details of the financial aid application process, academic progress requirements, etc. Knowledge of scholarship, financial aid, and student billing-related deadlines and reporting requirements. Knowledge of financial aid programs, laws, rules, regulations, and scholarship/financial aid policies and procedures. Ability to use developed and maintained automated student financial aid and scholarship systems. Ability to read and interpret federal income tax transcripts and understand their relationship to the needs analysis process and federal verification requirements. Accurately assess a student's current and potential financial and academic circumstances, be responsive to the student's unique situation, and provide appropriate recommendations for planning strategies. Preferred Qualifications Experience working with the PeopleSoft Campus Solutions Financial Aid (F A) Module to administer financial aid and scholarships. Experience working in a Financial Aid Department and/or Student Accounts at a CSU and using CSU developed CMS Baseline modifications to the standard delivered PeopleSoft Campus Solutions FA module. Commitment to the core values and philosophy of student financial assistance (e.g., ensuring access to education for the economically disadvantaged) through work experience, education, or other experience or activities. Manage multiple tasks in an environment of competing priorities through the use of effective organizational skills, successfully perform high volumes of detail-oriented tasks, and adjust to an extremely stressful, fast-paced environment. Ability to establish and maintain effective, cooperative, and harmonious working relationships in circumstances that involve the denial of requests or the necessity to persuade others to accept a different point of view, while behaving professionally with tact, restraint, and persuasiveness to achieve understanding and cooperation. Exercise independent professional judgment without the benefit of guidelines, set policies or formulas, ensuring regulations and policies are followed while meeting the special needs of individual students Ability to recognize potential problems and know when to consult with a manager on matters that have broader implications than can or should be dealt with independently. Ability to rapidly acquire a general knowledge of the overall operation, functions, and programs at San Diego State University. Understand the role and use of automation in the delivery of financial aid and scholarships, to increase efficiency and accuracy and to provide excellent customer service. Prepare and deliver informative, effective, and professional speeches/presentations, which include the use of PowerPoint software to present a professional image and message consistent with the values and mission of the SFC. Compensation and Benefits Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $4,304 per month. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,304 - $6,120 per month. SDSU Vaccine Policy In accordance with the California State University system-wide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward, a COVID-19 booster is required to continue to be considered fully vaccinated. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 6, 2022. To receive full consideration, apply by June 5, 2022. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Employment Services at employ@sdsu.edu Closing Date/Time: Open until filled
May 21, 2022
Full Time
Description: Position Summary THIS POSITION IS OPEN ONLY TO CSU EMPLOYEES REPRESENTED BY ACADEMIC PROFESSIONALS OF CALIFORNIA (UNIT 4) The Division of Student Affairs and Campus Diversity facilitates the academic and career success, personal growth, and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations, and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect, and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. The Student Financial Center sub-division, within the Division of Student Affairs & Campus Diversity, houses two separate student service offices- the Student Financial Center (SFC) and the Office of Financial Aid and Scholarships (OFAS). This subdivision focuses on delivering student-centered engagement in an environment that is transparent, highly regulated, and compliance-driven under the leadership of an Assistant Vice President. The SFC's focus is to provide centralized, individual financial case management and counseling to students, parents, and families. The SFC maximizes the efficiency and effectiveness of the Office of Financial Aid and Scholarships (OFAS) and Student Account Services (SAS) by providing a scalable, "one stop" shop approach to providing assistance with issues related to financial aid, scholarships, and student billing regardless of where the students and staff physically are. In collaboration with the Director, the incumbent is responsible for planning, preparing, and coordinating offerings to support students and parents in understanding costs and available resources to pay for college. Under the direct supervision of the Director, the incumbent will assist with designing and implementing training programs for OFAS, SAS, and Junior Counselors working that contain all relevant aspects of financial aid, scholarship, student accounts, and student billing information. The Coordinator will participate in the training work groups to ensure that training is of the highest quality and most effective possible given the diverse learning styles of the center's staff to be trained and the complexity of information disseminated. The Coordinator will work with the Director and ASAII to be responsible for the student assistant talent acquisition process (recruiting, tracking, and interviewing job candidates and onboarding and training new employees.) The Coordinator will function as an outreach liaison and coordinate office services for entities on and off campus, serving as the primary contact for disseminating information about the SFC. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. For information about the Student Financial Center, click here . Full-time, permanent (probationary) position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is physically located at the SDSU Main Campus in San Diego. Education and Experience Possession of this knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of professional experience. Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Specialized Skills Excellent skills in communicating with prospective students, current students, parents, high school counselors, and other student service personnel while maintaining tact and professionalism in difficult situations. Ability to provide clear and concise explanations to a student, parent, or colleague for the basis for decisions, and the details of the financial aid application process, academic progress requirements, etc. Knowledge of scholarship, financial aid, and student billing-related deadlines and reporting requirements. Knowledge of financial aid programs, laws, rules, regulations, and scholarship/financial aid policies and procedures. Ability to use developed and maintained automated student financial aid and scholarship systems. Ability to read and interpret federal income tax transcripts and understand their relationship to the needs analysis process and federal verification requirements. Accurately assess a student's current and potential financial and academic circumstances, be responsive to the student's unique situation, and provide appropriate recommendations for planning strategies. Preferred Qualifications Experience working with the PeopleSoft Campus Solutions Financial Aid (F A) Module to administer financial aid and scholarships. Experience working in a Financial Aid Department and/or Student Accounts at a CSU and using CSU developed CMS Baseline modifications to the standard delivered PeopleSoft Campus Solutions FA module. Commitment to the core values and philosophy of student financial assistance (e.g., ensuring access to education for the economically disadvantaged) through work experience, education, or other experience or activities. Manage multiple tasks in an environment of competing priorities through the use of effective organizational skills, successfully perform high volumes of detail-oriented tasks, and adjust to an extremely stressful, fast-paced environment. Ability to establish and maintain effective, cooperative, and harmonious working relationships in circumstances that involve the denial of requests or the necessity to persuade others to accept a different point of view, while behaving professionally with tact, restraint, and persuasiveness to achieve understanding and cooperation. Exercise independent professional judgment without the benefit of guidelines, set policies or formulas, ensuring regulations and policies are followed while meeting the special needs of individual students Ability to recognize potential problems and know when to consult with a manager on matters that have broader implications than can or should be dealt with independently. Ability to rapidly acquire a general knowledge of the overall operation, functions, and programs at San Diego State University. Understand the role and use of automation in the delivery of financial aid and scholarships, to increase efficiency and accuracy and to provide excellent customer service. Prepare and deliver informative, effective, and professional speeches/presentations, which include the use of PowerPoint software to present a professional image and message consistent with the values and mission of the SFC. Compensation and Benefits Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $4,304 per month. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,304 - $6,120 per month. SDSU Vaccine Policy In accordance with the California State University system-wide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward, a COVID-19 booster is required to continue to be considered fully vaccinated. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 6, 2022. To receive full consideration, apply by June 5, 2022. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Employment Services at employ@sdsu.edu Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits Salary Range: $3,736.00/month to $6,893.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,736.00/month to $5,315.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Cal State East Bay Libraries support student learning and success both online and on campus with digital collections and services, printed books, and welcoming spaces. The Library CORE Building supports traditional quiet study, collaborative group study, and peer-to-peer training and exploration. With 75,000 square feet devoted primarily to student use, over 2,300 study seats, 32 group study rooms, several meeting rooms, and special event locations, maintaining a safe, attractive, welcoming and innovative environment in the Library CORE Building is essential to student engagement. The Library Building Coordinator reports to the Library Office Coordinator. The position is responsible for maintaining the space in the building to support library functions and student success. The Building Coordinator serves as the liaison between the facilities department and library employees for building maintenance and upgrades. The Building Coordinator works with the library web designer to maintain physical and digital signage, oversees room scheduling and special events planning, coordinates appropriate use of special locations in the CORE Building such as the meditation room, the Innovation Hub, meeting rooms, and instruction spaces. The Building Coordinator serves as the library lead for building security, chairs the library safety and security team, and collaborates with UPD on safety within the library building. This position is expected to work evening and weekend hours to support events that do not occur during regular business hours. The regular schedule will be Sunday-Thursday. Responsibilities BUILDING MAINTENANCE Serve as the library's primary point of contact with the Facilities Department for building maintenance issues Provides lead work direction to the student assistant(s) who support event set-up and provide basic maintenance for group study areas. The student's duties include Cleans whiteboards and tables Restores chairs and whiteboards to their proper locations Informs custodians about serious issues with cleanliness Event set up and clean up Deploys signage for the library Prepares key request order forms and assure delivery/pick-up of forms and keys Works with the Property Department for library property inventory Regularly inspects the CORE building for maintenance and security issues Coordinates the planning and management of facilities projects Plans and coordinates the selection, placement and procurement of furniture for public spaces throughout the library Consults with department heads and supervisors regarding facilities projects that may affect library operations Advises library employees on potential improvements to building policies and procedures SCHEDULING & EVENTS Monitors study room reservation system and makes adjustments and exceptions as needed Schedules instructional spaces, meeting rooms, and special events locations such as the Innovation Hub and the balcony Supports events in the library building, including: Setting up furniture Verifying Audio-visual support - coordinating with the Library Learning Commons and campus ITS Organizing food according to campus and library policies Post-event clean-up Approves requests for filming and photography in the library SECURITY & SAFETY Serves as the lead for safety in the library Chairs the library safety and security committee and coordinates with campus police Maintains the library Emergency Action Plan Advises on safety and security policies for the building Trains all new library employees (including student assistants) on safety protocols and provides library-wide training and refreshers as needed TEAM & OTHER DUTIES Communicates and participates as part of a team, which includes: Increases knowledge of team building skills Establishes effective working relationships Works cooperatively with team members on projects Participates on library committees and taskforces Works on nights and weekends as needed - responsible for opening and closing as needed Other duties as assigned Required Qualifications Ability to plan, monitor, and oversee projects. Knowledge of trends in learning space and library design. Ability to maintain strict confidentiality Ability to compile, write, and present reports Ability to train others on new skills and procedures and provide lead work direction Ability to independently handle multiple work unit priorities and projects. Ability to work collaboratively with library faculty and staff and with other departments on campus Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Knowledge of the university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make projections Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Ability to work evenings and weekends when required. Minimum Qualifications General understanding of a library's organization structure and key functional operations. Basic knowledge of library terminology and bibliographic forms and structures. General understanding of library automated systems and the ability to quickly learn and use campus library systems, as well as related on-line catalogs and systems. Ability to quickly learn and apply policies and procedures related to assigned functional work area. Ability to use standard features of office support technology and standard software packages. Demonstrated proficiency in English grammar, punctuation and spelling, including the ability to clearly communicate verbally and in writing. Ability to perform standard arithmetic operations. Ability to work under minimal supervision to perform assigned work. Ability to work within a diverse environment and be service-oriented in working with patrons and other library staff, including the ability to establish and maintain effective working relationships within and outside the library. These qualifications normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
May 13, 2022
Full Time
Description: Salary and Benefits Salary Range: $3,736.00/month to $6,893.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,736.00/month to $5,315.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Cal State East Bay Libraries support student learning and success both online and on campus with digital collections and services, printed books, and welcoming spaces. The Library CORE Building supports traditional quiet study, collaborative group study, and peer-to-peer training and exploration. With 75,000 square feet devoted primarily to student use, over 2,300 study seats, 32 group study rooms, several meeting rooms, and special event locations, maintaining a safe, attractive, welcoming and innovative environment in the Library CORE Building is essential to student engagement. The Library Building Coordinator reports to the Library Office Coordinator. The position is responsible for maintaining the space in the building to support library functions and student success. The Building Coordinator serves as the liaison between the facilities department and library employees for building maintenance and upgrades. The Building Coordinator works with the library web designer to maintain physical and digital signage, oversees room scheduling and special events planning, coordinates appropriate use of special locations in the CORE Building such as the meditation room, the Innovation Hub, meeting rooms, and instruction spaces. The Building Coordinator serves as the library lead for building security, chairs the library safety and security team, and collaborates with UPD on safety within the library building. This position is expected to work evening and weekend hours to support events that do not occur during regular business hours. The regular schedule will be Sunday-Thursday. Responsibilities BUILDING MAINTENANCE Serve as the library's primary point of contact with the Facilities Department for building maintenance issues Provides lead work direction to the student assistant(s) who support event set-up and provide basic maintenance for group study areas. The student's duties include Cleans whiteboards and tables Restores chairs and whiteboards to their proper locations Informs custodians about serious issues with cleanliness Event set up and clean up Deploys signage for the library Prepares key request order forms and assure delivery/pick-up of forms and keys Works with the Property Department for library property inventory Regularly inspects the CORE building for maintenance and security issues Coordinates the planning and management of facilities projects Plans and coordinates the selection, placement and procurement of furniture for public spaces throughout the library Consults with department heads and supervisors regarding facilities projects that may affect library operations Advises library employees on potential improvements to building policies and procedures SCHEDULING & EVENTS Monitors study room reservation system and makes adjustments and exceptions as needed Schedules instructional spaces, meeting rooms, and special events locations such as the Innovation Hub and the balcony Supports events in the library building, including: Setting up furniture Verifying Audio-visual support - coordinating with the Library Learning Commons and campus ITS Organizing food according to campus and library policies Post-event clean-up Approves requests for filming and photography in the library SECURITY & SAFETY Serves as the lead for safety in the library Chairs the library safety and security committee and coordinates with campus police Maintains the library Emergency Action Plan Advises on safety and security policies for the building Trains all new library employees (including student assistants) on safety protocols and provides library-wide training and refreshers as needed TEAM & OTHER DUTIES Communicates and participates as part of a team, which includes: Increases knowledge of team building skills Establishes effective working relationships Works cooperatively with team members on projects Participates on library committees and taskforces Works on nights and weekends as needed - responsible for opening and closing as needed Other duties as assigned Required Qualifications Ability to plan, monitor, and oversee projects. Knowledge of trends in learning space and library design. Ability to maintain strict confidentiality Ability to compile, write, and present reports Ability to train others on new skills and procedures and provide lead work direction Ability to independently handle multiple work unit priorities and projects. Ability to work collaboratively with library faculty and staff and with other departments on campus Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Knowledge of the university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make projections Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Ability to work evenings and weekends when required. Minimum Qualifications General understanding of a library's organization structure and key functional operations. Basic knowledge of library terminology and bibliographic forms and structures. General understanding of library automated systems and the ability to quickly learn and use campus library systems, as well as related on-line catalogs and systems. Ability to quickly learn and apply policies and procedures related to assigned functional work area. Ability to use standard features of office support technology and standard software packages. Demonstrated proficiency in English grammar, punctuation and spelling, including the ability to clearly communicate verbally and in writing. Ability to perform standard arithmetic operations. Ability to work under minimal supervision to perform assigned work. Ability to work within a diverse environment and be service-oriented in working with patrons and other library staff, including the ability to establish and maintain effective working relationships within and outside the library. These qualifications normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Stanislaus County, CA
Suite 19 Modesto CA 95355, California, United States
About the Opportunity THE IDEAL CANDIDATE The Aging and Veterans Services Department is seeking a part-time Volunteer Coordinator responsible for supporting our department volunteer programs. Our Volunteer Coordinator will serve the programs with a spirit of collaboration and understand and embrace the concept of team work. An appreciation for the service of volunteers and a genuine enjoyment of people will allow the Volunteer Coordinator to be an asset to our department. The Volunteer Coordinator should be an easy-going, flexible individual but also have current and intermediate-level clerical, technical, and organizational skills. Respect, courtesy, and sensitivity to the clientele, volunteers, and collaborators are essential soft skills for the position. The mission of the Stanislaus County Department of Aging and Veterans Services is to "Help Seniors and Veterans obtain services and benefits they need to live secure, healthy, independent lives." To learn more about the Aging and Veterans Services, click here . THE POSITION Under supervision and direction of the Program Manager, the part-time Volunteer Coordinator will be responsible for supporting the Project Hope Program which provides emotional support and social visits to older adults in Stanislaus County. Project Hope is one of many Prevention Early Intervention (PEI) programs and is comprised of the following components: Friendly Visitors Program; Senior Navigator/Peer Support; and the Brief Counseling Program. The Volunteer Coordinator will implement, monitor, manage recruitment, training, and record keeping for the volunteer programs. The Volunteer Coordinator is instrumental in the planning of two annual events. Initial home visit screenings are conducted for new clients by the Volunteer Coordinator. Monthly communication packets are created by the Volunteer Coordinator. The Volunteer Coordinator matches volunteers with clientele to provide social visits. The Volunteer Coordinator will attend local events to represent the volunteer programs and to recruit volunteers. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks TYPICAL TASKS: Volunteer recruitment, training, and record keeping of hours and mileage of volunteers through data entry and reimbursement claims processes; Establish and maintain volunteer orientation manual and materials; Plan and coordinate annual volunteer recognition events; Track and prepare reports on volunteer hours and activities; Schedule and prepare regular volunteer meetings; Assist with outreach and education efforts; Maintain outreach calendar; Schedule educational workshops, trainings, and speakers as needed; Maintain individual volunteer records including applications, Live Scans, and trainings using confidential methods and software applications; Conduct annual volunteer review of records to maintain order and program standards; Enter program data such as intakes and demographic information as required; Assist with coordination of referrals between programs and monitor status of participants; Prescreen Friendly Visitor volunteers and conduct information meetings as required; Conduct initial home visits with new clients and assign Friendly Visitor in less than thirty days; Prepare and distribute packets for Friendly Visitor volunteers monthly; Track Friendly Visitor volunteer support to clientele with monthly phone calls to verify service standards and appropriate conduct are being met and document progress; Conduct and document semi-annual satisfaction surveys completed by clientele and enter into SAMS database; Assist the Senior Meals Program in recruiting, tracking, and supporting their volunteers; Assist with creation and distribution of annual PEI newsletter; and Assist in other department support as needed Minimum Qualifications (Skills, Abilities, Knowledge, Education/Experience) SKILLS/ABILITIES Establish and maintain effective working relationships with members of the public, staff, other collaborators, and volunteers with diverse cultural and linguistic backgrounds; Work effectively with minimal supervision; Be proficient with word processing, basic data entry, and publishing software programs and have a willingness to continually develop in this area; Good organizational and communication skills; and Express ideas and information clearly and effectively when speaking to groups or individuals. KNOWLEDGE Principles and techniques of supervision; Effective interviewing and evaluating techniques; Verbal and written methods of preparing and disseminating information to the public and media; Human behavior and motivation; and Legislation, regulations, policies, and standards pertaining to the use of volunteers, fund raising events, and nonprofit organizations including County, State, and Federal reporting requirements. We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCE Thirty (30) community college or college units in General Education, Human Services, Sociology, Social Work; OR One year of similar experience as a Volunteer Coordinator, either volunteer or paid. DESIRABLE QUALIFICATIONS In addition to the minimum qualifications, applicant screening will focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application. One year working or volunteering with older adults. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening . Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination . Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination . Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists . Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: 06/24/2022 Oral Examination: 07/06/2022 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County . GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Closing Date/Time: 6/24/2022 5:00 PM Pacific
Jun 16, 2022
Part Time
About the Opportunity THE IDEAL CANDIDATE The Aging and Veterans Services Department is seeking a part-time Volunteer Coordinator responsible for supporting our department volunteer programs. Our Volunteer Coordinator will serve the programs with a spirit of collaboration and understand and embrace the concept of team work. An appreciation for the service of volunteers and a genuine enjoyment of people will allow the Volunteer Coordinator to be an asset to our department. The Volunteer Coordinator should be an easy-going, flexible individual but also have current and intermediate-level clerical, technical, and organizational skills. Respect, courtesy, and sensitivity to the clientele, volunteers, and collaborators are essential soft skills for the position. The mission of the Stanislaus County Department of Aging and Veterans Services is to "Help Seniors and Veterans obtain services and benefits they need to live secure, healthy, independent lives." To learn more about the Aging and Veterans Services, click here . THE POSITION Under supervision and direction of the Program Manager, the part-time Volunteer Coordinator will be responsible for supporting the Project Hope Program which provides emotional support and social visits to older adults in Stanislaus County. Project Hope is one of many Prevention Early Intervention (PEI) programs and is comprised of the following components: Friendly Visitors Program; Senior Navigator/Peer Support; and the Brief Counseling Program. The Volunteer Coordinator will implement, monitor, manage recruitment, training, and record keeping for the volunteer programs. The Volunteer Coordinator is instrumental in the planning of two annual events. Initial home visit screenings are conducted for new clients by the Volunteer Coordinator. Monthly communication packets are created by the Volunteer Coordinator. The Volunteer Coordinator matches volunteers with clientele to provide social visits. The Volunteer Coordinator will attend local events to represent the volunteer programs and to recruit volunteers. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks TYPICAL TASKS: Volunteer recruitment, training, and record keeping of hours and mileage of volunteers through data entry and reimbursement claims processes; Establish and maintain volunteer orientation manual and materials; Plan and coordinate annual volunteer recognition events; Track and prepare reports on volunteer hours and activities; Schedule and prepare regular volunteer meetings; Assist with outreach and education efforts; Maintain outreach calendar; Schedule educational workshops, trainings, and speakers as needed; Maintain individual volunteer records including applications, Live Scans, and trainings using confidential methods and software applications; Conduct annual volunteer review of records to maintain order and program standards; Enter program data such as intakes and demographic information as required; Assist with coordination of referrals between programs and monitor status of participants; Prescreen Friendly Visitor volunteers and conduct information meetings as required; Conduct initial home visits with new clients and assign Friendly Visitor in less than thirty days; Prepare and distribute packets for Friendly Visitor volunteers monthly; Track Friendly Visitor volunteer support to clientele with monthly phone calls to verify service standards and appropriate conduct are being met and document progress; Conduct and document semi-annual satisfaction surveys completed by clientele and enter into SAMS database; Assist the Senior Meals Program in recruiting, tracking, and supporting their volunteers; Assist with creation and distribution of annual PEI newsletter; and Assist in other department support as needed Minimum Qualifications (Skills, Abilities, Knowledge, Education/Experience) SKILLS/ABILITIES Establish and maintain effective working relationships with members of the public, staff, other collaborators, and volunteers with diverse cultural and linguistic backgrounds; Work effectively with minimal supervision; Be proficient with word processing, basic data entry, and publishing software programs and have a willingness to continually develop in this area; Good organizational and communication skills; and Express ideas and information clearly and effectively when speaking to groups or individuals. KNOWLEDGE Principles and techniques of supervision; Effective interviewing and evaluating techniques; Verbal and written methods of preparing and disseminating information to the public and media; Human behavior and motivation; and Legislation, regulations, policies, and standards pertaining to the use of volunteers, fund raising events, and nonprofit organizations including County, State, and Federal reporting requirements. We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCE Thirty (30) community college or college units in General Education, Human Services, Sociology, Social Work; OR One year of similar experience as a Volunteer Coordinator, either volunteer or paid. DESIRABLE QUALIFICATIONS In addition to the minimum qualifications, applicant screening will focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application. One year working or volunteering with older adults. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening . Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination . Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination . Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists . Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: 06/24/2022 Oral Examination: 07/06/2022 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County . GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Closing Date/Time: 6/24/2022 5:00 PM Pacific
POSITION INFORMATION The Health Education Program Coordinator - II will be responsible for planning, administering, and evaluating community-based programs in the Public Health Division. Activities may include collaborating with public and private sector representatives, developing and disseminating health promotional materials such as infographics, fact sheets, and posters, creating and delivering educational presentations, providing technical assistance to community stakeholders on a variety of health topics, interpreting public health guidance provided by local, state, or federal partners, drafting and proposing public health policies, and engaging community stakeholders in health promotion activities. The position will work in a variety of environments, both in the office and in the community. The eligible list resulting from this recruitment may also be used to fill future permanent or extra-help, and open or promotional vacancies. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. Temporary/Extra Help assignments are limited to 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Upon successful completion of a foreign language proficiency exam, an additional 5% bilingual pay will be paid to employees who use a second language on a regular basis in the normal course of business. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view General benefits For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION Under general supervision, to develop, implement and evaluate educational activities for the community and County staff on topics related to specific public health programs; and the development and implementation of strategies to improve the health of individuals and communities. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Health Education Program Coordinator series. This class is distinguished from the Health Education Program Coordinator - I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level. This class is distinguished from the Health Education Program Coordinator - Senior in that the latter may exercise technical and functional lead supervision over assigned professional, technical and clerical staff and performs work requiring specialized skills and a higher level of independent judgment. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisory/management staff and may receive technical and functional lead supervision from a Health Education Program Coordinator - Senior. May exercise technical and functional supervision over technical and clerical staff, as well as contractors, volunteers and student interns. EXAMPLES OF ESSENTIAL DUTIES Plan, organize and implement educational activities related to specific public health programs. Represent the Department of Health and Human Services and advise community organizations about health education topics and techniques. Confer with various community groups and schools to encourage interest and activities that promote education about public health issues; and organize and arrange for discussion groups on health related topics. Review publications and other educational materials for appropriate use in health education of various groups and populations; and maintain and distribute health education materials to County staff and the community. Interface and coordinate with other County staff and the community regarding public health education techniques and activities. Prepare visual aids, graphics and display materials for outreach. Conduct needs assessments and prepare reports and recommendations on public health matters and program development; and evaluate and report on health education services and programs. Identify and implement methods for publicizing public health services through various media. Participate in health education programs, health fairs, community events, conferences and meetings; provide consultation and guidance to participants; make presentations to community and youth groups; and facilitate community coalitions and advisory committees. Develop outreach plans; assess the health education needs of the community or various target populations; research and develop policies and procedures; and write grant proposals. Monitor and evaluate a health program budget. Interpret and analyze new or updated regulations to identify needed program changes. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible public health information or public health education experience performing duties similar to a Health Education Program Coordinator - I. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public health or a closely related field. A Master's degree in public health is desirable. NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Basic principles and practices of public health, especially as related to government agencies and community groups. Basic principles and practices of public health education including an understanding of the theory of human behavior, the process of education, motivation and group work and the relationship of cultural patterns to human behavior. Basic societal structure and organization, including the effects of economic forces. Basic methods and effectiveness of various mass communication media and outreach strategies. Basic research methodology and statistical interpretation, including the use of surveys and questionnaires. English usage, grammar, spelling, vocabulary, and punctuation. Principles and practices of work safety. Differing cultural, religious, economic and social groups and their relationships to the delivery and acceptance of health care services. Report preparation. Computer systems and software, including word processing, spreadsheet and presentation applications. Principles and practices of public health, especially as related to government agencies and community groups. Principles and practices of public health education including an understanding of the theory of human behavior, the process of education, motivation and group work and the relationship of cultural patterns to human behavior. Societal structure and organization, including the effects of economic forces. Methods and effectiveness of various mass communication media and outreach strategies. Research methodology and statistical interpretation, including the use of surveys and questionnaires. Ability to: On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures. On an intermittent basis, sit at desk for long periods of time; intermittently walk, stand, bend, twist and reach while preparing for and conducting educational presentations. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift moderate weight. Learn to prepare, coordinate and implement effective educational work plans. Learn to prepare and/or effectively present articles, brochures, speeches and workshops. Learn to arrange and conduct public meetings. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interviews; and deal fairly and courteously with the public. Analyze situations quickly and objectively and determine course of action. Gather, analyze and evaluate data and information in order to reason logically, draw valid conclusions, take appropriate actions and/or make appropriate recommendations. Work unusual or prolonged work schedules particularly as related to evening or weekend presentations. Use general office equipment, such as a computer, calculator, telephone, photocopy machine, etc. Communicate clearly and concisely, both orally and in writing. Establish and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Learn to understand, interpret and apply federal, state and local laws, rules and regulations. Learn to analyze budgets, grants and various proposals. Prepare, coordinate and implement effective educational work plans. Prepare and/or effectively present articles, brochures, speeches and workshops. Arrange and conduct public meetings. Analyze budgets, grants and various proposals. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Closing Date/Time: Open Until Filled
Jun 04, 2022
Full Time
POSITION INFORMATION The Health Education Program Coordinator - II will be responsible for planning, administering, and evaluating community-based programs in the Public Health Division. Activities may include collaborating with public and private sector representatives, developing and disseminating health promotional materials such as infographics, fact sheets, and posters, creating and delivering educational presentations, providing technical assistance to community stakeholders on a variety of health topics, interpreting public health guidance provided by local, state, or federal partners, drafting and proposing public health policies, and engaging community stakeholders in health promotion activities. The position will work in a variety of environments, both in the office and in the community. The eligible list resulting from this recruitment may also be used to fill future permanent or extra-help, and open or promotional vacancies. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. Temporary/Extra Help assignments are limited to 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Upon successful completion of a foreign language proficiency exam, an additional 5% bilingual pay will be paid to employees who use a second language on a regular basis in the normal course of business. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view General benefits For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION Under general supervision, to develop, implement and evaluate educational activities for the community and County staff on topics related to specific public health programs; and the development and implementation of strategies to improve the health of individuals and communities. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Health Education Program Coordinator series. This class is distinguished from the Health Education Program Coordinator - I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level. This class is distinguished from the Health Education Program Coordinator - Senior in that the latter may exercise technical and functional lead supervision over assigned professional, technical and clerical staff and performs work requiring specialized skills and a higher level of independent judgment. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisory/management staff and may receive technical and functional lead supervision from a Health Education Program Coordinator - Senior. May exercise technical and functional supervision over technical and clerical staff, as well as contractors, volunteers and student interns. EXAMPLES OF ESSENTIAL DUTIES Plan, organize and implement educational activities related to specific public health programs. Represent the Department of Health and Human Services and advise community organizations about health education topics and techniques. Confer with various community groups and schools to encourage interest and activities that promote education about public health issues; and organize and arrange for discussion groups on health related topics. Review publications and other educational materials for appropriate use in health education of various groups and populations; and maintain and distribute health education materials to County staff and the community. Interface and coordinate with other County staff and the community regarding public health education techniques and activities. Prepare visual aids, graphics and display materials for outreach. Conduct needs assessments and prepare reports and recommendations on public health matters and program development; and evaluate and report on health education services and programs. Identify and implement methods for publicizing public health services through various media. Participate in health education programs, health fairs, community events, conferences and meetings; provide consultation and guidance to participants; make presentations to community and youth groups; and facilitate community coalitions and advisory committees. Develop outreach plans; assess the health education needs of the community or various target populations; research and develop policies and procedures; and write grant proposals. Monitor and evaluate a health program budget. Interpret and analyze new or updated regulations to identify needed program changes. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible public health information or public health education experience performing duties similar to a Health Education Program Coordinator - I. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public health or a closely related field. A Master's degree in public health is desirable. NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Basic principles and practices of public health, especially as related to government agencies and community groups. Basic principles and practices of public health education including an understanding of the theory of human behavior, the process of education, motivation and group work and the relationship of cultural patterns to human behavior. Basic societal structure and organization, including the effects of economic forces. Basic methods and effectiveness of various mass communication media and outreach strategies. Basic research methodology and statistical interpretation, including the use of surveys and questionnaires. English usage, grammar, spelling, vocabulary, and punctuation. Principles and practices of work safety. Differing cultural, religious, economic and social groups and their relationships to the delivery and acceptance of health care services. Report preparation. Computer systems and software, including word processing, spreadsheet and presentation applications. Principles and practices of public health, especially as related to government agencies and community groups. Principles and practices of public health education including an understanding of the theory of human behavior, the process of education, motivation and group work and the relationship of cultural patterns to human behavior. Societal structure and organization, including the effects of economic forces. Methods and effectiveness of various mass communication media and outreach strategies. Research methodology and statistical interpretation, including the use of surveys and questionnaires. Ability to: On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures. On an intermittent basis, sit at desk for long periods of time; intermittently walk, stand, bend, twist and reach while preparing for and conducting educational presentations. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift moderate weight. Learn to prepare, coordinate and implement effective educational work plans. Learn to prepare and/or effectively present articles, brochures, speeches and workshops. Learn to arrange and conduct public meetings. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interviews; and deal fairly and courteously with the public. Analyze situations quickly and objectively and determine course of action. Gather, analyze and evaluate data and information in order to reason logically, draw valid conclusions, take appropriate actions and/or make appropriate recommendations. Work unusual or prolonged work schedules particularly as related to evening or weekend presentations. Use general office equipment, such as a computer, calculator, telephone, photocopy machine, etc. Communicate clearly and concisely, both orally and in writing. Establish and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Learn to understand, interpret and apply federal, state and local laws, rules and regulations. Learn to analyze budgets, grants and various proposals. Prepare, coordinate and implement effective educational work plans. Prepare and/or effectively present articles, brochures, speeches and workshops. Arrange and conduct public meetings. Analyze budgets, grants and various proposals. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Closing Date/Time: Open Until Filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,304.00/month to $5,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Financial Literacy Coordinator will be responsible for conducting Financial Aid Outreach and Literacy Events for current and prospective students including but not limited to FAFSA/CADAA Workshops, Orientation and On Campus Financial Aid Presentations to colleges, affinity groups and other departments. The Coordinator will review eligibility, advise in awarding of allocated funds, and advise internal and external stakeholders of requirements. Additionally, the Coordinator will assist with the customer service needs of the Financial Aid Office, which can include phone, in-person/virtual counseling, and email shifts. The Financial Aid Counselor provides excellent service and guidance to prospective, new and current students and their families throughout the financial aid application process; determines eligibility within the parameters of institutional, state and federal requirements. Exercises independent judgement in the management of operational details of the financial aid process. Maintains knowledge of policies of other departments (registrar, student accounts, human resources, athletics, etc) and understands the impact of them on a student's financial aid eligibility. Oversees the administration of both federal and private loans for CPS. This includes certification of all Parent Plus and private education loans, resolving issues between the university's system and the Department of Education. Participates in state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state programs. Utilizes conflict resolution skills to help students and parents to understand challenges and identify potential solutions. Maintains student confidentiality in accordance with FERPA regulations. Other duties as assigned. Responsibilities Financial Literacy Coordinator Works collaboratively with the Outreach Department to present Financial Aid related subject matters during preview events Organize and conducts bi-annual FAFSA/CADAA workshops for incoming, prospective and current students Organize and conducts Financial Literacy Events on campus to increase awareness of the Financial Aid Process In partnership with campus departments and colleges, presents subject matter expertise for current students First line contact to affinity groups organizing financial aid related events Maintains power point presentations with the most updated regulatory material Plan and creates Financial Literacy Material to use during presentations In all situations dealing with students and the general public, knowledge of basic counseling techniques, aid program requirements, resource availability, and methods of assisting emotionally distressed individuals is applied. Collaborates with local high school, community college and promise neighborhood organizations to represent CSU East Bay at Cash for College, or other similar events held on and off campus Collaborates with Scholarship Officer to hold scholarship workshops Meets with Faculty and other campus departments to provide guidance in FA programs such as the Scholarship and campus based Federal Work Study process Verification/Financial Aid Counseling Responsibilities Accurately perform Need Analysis using PeopleSoft to determine aid eligibility Review and analyze student and parent documents, including Tax Return Transcripts, income certifications, and household size forms, prior to performing data input Correspond with and counsels students and parents in order to resolve conflicting information and resolve conflicting information when clarification of submitted data is required. Review student documents and make determinations on citizenship and Selective Service status using guidelines established by the appropriate agencies. Set appropriate indicators in PeopleSoft and enter individual student comments when necessary Maintain current knowledge of financial aid verification requirements V4 & V5 reporting Unusual Enrollment (UEH) review and resolution Provide advising throughout the financial aid process to prospective, new and current students and their families. Must have a thorough knowledge of available types of financial aid, scholarships, and general student eligibility criteria Exercises independent judgement in the management of operational details of the financial aid process including but not limited to: - Reviews incoming financial aid application and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA. This requires knowledge of not only federal and financial aid regulations but IRS tax laws and how they relate to federal financial aid. - Reviews and conducts recalculation or override in FAFSA/CADAA application as needed through professional judgement and financial aid appeal process - Complete assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions - Exercise great attention to detail when completing assignments as error in judgement or calculations could result in unintended consequences for the student and/or the institution such as under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school's reputation or loss of institutional eligibility - Has the authority to recalculate and makes changes to financial aid awards when student's eligibility changes Maintain knowledge of policies of other departments (registrar, student accounts, human resources, athletics, etc) and understand the impact of them on a student's financial aid eligibility Utilize conflict resolution skill set to assist students and parents, helping them to understand the situation and identify potential solutions to challenges Maintain student confidentiality in accordance with FERPA regulations Perform need assessment and examine verification documents to ensure compliance with Federal and State awarding regulations Maintain knowledge base and understanding of all regulations and policies to the administration of Federal, State, and institutional aid programs Attend conferences and seminars to keep abreast of changing financial aid regulations Required Qualifications Ability to quickly grasp Federal, State, and institutional regulations Customer service experience with the ability to provide advice and guidance on difficult issues/ regulations Understand FERPA and maintain confidentiality Excellent oral and written communication skills Ability to conduct financial aid workshops/presentations as needed Maintain a professional demeanor and empathize with students Ability to work independently in scheduling opportunities continuing training Attends workshops sponsored by the Department of Education and State affiliates Proficient in MS Excel, MS Word, MS Powerpoint Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Skills and Knowledge Experience with PeopleSoft Familiar with WebGrants and Campus Logic Two years of Financial Aid or higher education experience Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Jun 04, 2022
Full Time
Description: Salary and Benefits Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,304.00/month to $5,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Financial Literacy Coordinator will be responsible for conducting Financial Aid Outreach and Literacy Events for current and prospective students including but not limited to FAFSA/CADAA Workshops, Orientation and On Campus Financial Aid Presentations to colleges, affinity groups and other departments. The Coordinator will review eligibility, advise in awarding of allocated funds, and advise internal and external stakeholders of requirements. Additionally, the Coordinator will assist with the customer service needs of the Financial Aid Office, which can include phone, in-person/virtual counseling, and email shifts. The Financial Aid Counselor provides excellent service and guidance to prospective, new and current students and their families throughout the financial aid application process; determines eligibility within the parameters of institutional, state and federal requirements. Exercises independent judgement in the management of operational details of the financial aid process. Maintains knowledge of policies of other departments (registrar, student accounts, human resources, athletics, etc) and understands the impact of them on a student's financial aid eligibility. Oversees the administration of both federal and private loans for CPS. This includes certification of all Parent Plus and private education loans, resolving issues between the university's system and the Department of Education. Participates in state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state programs. Utilizes conflict resolution skills to help students and parents to understand challenges and identify potential solutions. Maintains student confidentiality in accordance with FERPA regulations. Other duties as assigned. Responsibilities Financial Literacy Coordinator Works collaboratively with the Outreach Department to present Financial Aid related subject matters during preview events Organize and conducts bi-annual FAFSA/CADAA workshops for incoming, prospective and current students Organize and conducts Financial Literacy Events on campus to increase awareness of the Financial Aid Process In partnership with campus departments and colleges, presents subject matter expertise for current students First line contact to affinity groups organizing financial aid related events Maintains power point presentations with the most updated regulatory material Plan and creates Financial Literacy Material to use during presentations In all situations dealing with students and the general public, knowledge of basic counseling techniques, aid program requirements, resource availability, and methods of assisting emotionally distressed individuals is applied. Collaborates with local high school, community college and promise neighborhood organizations to represent CSU East Bay at Cash for College, or other similar events held on and off campus Collaborates with Scholarship Officer to hold scholarship workshops Meets with Faculty and other campus departments to provide guidance in FA programs such as the Scholarship and campus based Federal Work Study process Verification/Financial Aid Counseling Responsibilities Accurately perform Need Analysis using PeopleSoft to determine aid eligibility Review and analyze student and parent documents, including Tax Return Transcripts, income certifications, and household size forms, prior to performing data input Correspond with and counsels students and parents in order to resolve conflicting information and resolve conflicting information when clarification of submitted data is required. Review student documents and make determinations on citizenship and Selective Service status using guidelines established by the appropriate agencies. Set appropriate indicators in PeopleSoft and enter individual student comments when necessary Maintain current knowledge of financial aid verification requirements V4 & V5 reporting Unusual Enrollment (UEH) review and resolution Provide advising throughout the financial aid process to prospective, new and current students and their families. Must have a thorough knowledge of available types of financial aid, scholarships, and general student eligibility criteria Exercises independent judgement in the management of operational details of the financial aid process including but not limited to: - Reviews incoming financial aid application and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA. This requires knowledge of not only federal and financial aid regulations but IRS tax laws and how they relate to federal financial aid. - Reviews and conducts recalculation or override in FAFSA/CADAA application as needed through professional judgement and financial aid appeal process - Complete assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions - Exercise great attention to detail when completing assignments as error in judgement or calculations could result in unintended consequences for the student and/or the institution such as under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school's reputation or loss of institutional eligibility - Has the authority to recalculate and makes changes to financial aid awards when student's eligibility changes Maintain knowledge of policies of other departments (registrar, student accounts, human resources, athletics, etc) and understand the impact of them on a student's financial aid eligibility Utilize conflict resolution skill set to assist students and parents, helping them to understand the situation and identify potential solutions to challenges Maintain student confidentiality in accordance with FERPA regulations Perform need assessment and examine verification documents to ensure compliance with Federal and State awarding regulations Maintain knowledge base and understanding of all regulations and policies to the administration of Federal, State, and institutional aid programs Attend conferences and seminars to keep abreast of changing financial aid regulations Required Qualifications Ability to quickly grasp Federal, State, and institutional regulations Customer service experience with the ability to provide advice and guidance on difficult issues/ regulations Understand FERPA and maintain confidentiality Excellent oral and written communication skills Ability to conduct financial aid workshops/presentations as needed Maintain a professional demeanor and empathize with students Ability to work independently in scheduling opportunities continuing training Attends workshops sponsored by the Department of Education and State affiliates Proficient in MS Excel, MS Word, MS Powerpoint Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Skills and Knowledge Experience with PeopleSoft Familiar with WebGrants and Campus Logic Two years of Financial Aid or higher education experience Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary The Department of Biology is one of the largest departments within the University. Its wide spectrum of teaching and research covers all major areas of biology and includes ~1400 undergraduate majors and ~200 graduate students. Degrees offered by the Department include BA or BS in Biology, BA or BS in Microbiology, BS in Biology with optional emphases in Cell and Molecular Biology, Ecology, Evolution and Systematics, Marine Biology, and Zoology as well as preparation for the Single Subject Teaching Credential in Life Sciences; B.S. in Microbiology with an optional emphasis in Clinical Laboratory Science and Public Health Microbiology; a Certificate in Biotechnology; MA or MS in Biology or in Microbiology; MA or MS with emphases in Ecology, in Evolutionary Biology, in Molecular Biology, and in Physiology; Ph.D. in Biology (with UCSD); Ph.D. in Ecology (with UC Davis) and Ph.D. in Evolutionary Biology (with UC Riverside). The Department currently generates ~1100 FTES per semester. The Biology Department consists of ~40 tenured/tenure-track faculty members, 2 full-time faculty lecturers, ~100 graduate teaching associates and graduate assistants, many adjunct faculty, a facilities coordinator, a student services professional, one confidential II position, two administrative support coordinator II positions (one is the administrative department coordinator), 10 technical/instructional support staff and ~6-7 work-study/student assistants per semester. The SDSU Field Station Program (FSP) is a university-wide resource that supports academic programs by providing opportunities for teaching and research that deal with native California ecosystems and natural landscapes. The management and oversight of Sky Oaks Field Station, Santa Margarita Ecological Reserve, and Fortuna Mountain Research Reserve for research and university programs is the core function of the FSP. Program staff and affiliated faculty represent SDSU in the larger field-oriented scientific community, including collaborations with the Tijuana River National Estuarine Research Reserve, USCD's HPWREN, and field stations nationwide. The FSP works cooperatively with public and private organizations on projects of mutual interest, and in general promotes the university in the region, nationally, and internationally. Under general direction from the Department Chair, this position has primary responsibility for providing administrative support to four faculty members who coordinate the Biology, Ecology, and Evolutionary Biology joint doctoral programs, and the master's program. This position is also responsible for administrative support of the Field Stations Program. The incumbent is the primary contract for the Field Stations Program and includes program support and budget maintenance for the FSP. For information about the Department of Biology, click here . Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is physically located at the SDSU Main Campus in San Diego. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications Knowledge and understanding of University policies and procedures as related to this position. Experience coordinating with SDSU departments, SDSU Research Foundation, and outside agencies is preferred. Ability to understand and use Word, Excel, Oracle, Onbase, Peoplesoft, and MyRF. Knowledge of other databases (e.g., Microsoft Access, SQL) Ability to communicate effectively with students, staff, faculty, and administrators in an academic environment. Thorough understanding of the processes underlying graduate education in the biological sciences. Specialized Skills The incumbent must have excellent interpersonal, public speaking, telephone and written communication skills, Must have the ability to communicate effectively with multiple people with a variety of skill sets. Must be detail-oriented Must have appropriate analytical, budgeting, and database skills. Experience developing, updating, and managing large budget spreadsheets, charts, and graphs. A high degree of professionalism, initiative, attention to detail, and accuracy, along with the ability to organize and implement projects in a proactive manner. Must take initiative and be self-directed with a problem-solving focus. Compensation and Benefits Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,800 per month. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,440 - $5,639 per month. SDSU Vaccine Policy In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward, a COVID-19 booster is required to continue to be considered fully vaccinated. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 14, 2022. To receive full consideration, apply by April 13, 2022. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at nbravorojas@sds.edu . Closing Date/Time: Open until filled
Jun 04, 2022
Full Time
Description: Position Summary The Department of Biology is one of the largest departments within the University. Its wide spectrum of teaching and research covers all major areas of biology and includes ~1400 undergraduate majors and ~200 graduate students. Degrees offered by the Department include BA or BS in Biology, BA or BS in Microbiology, BS in Biology with optional emphases in Cell and Molecular Biology, Ecology, Evolution and Systematics, Marine Biology, and Zoology as well as preparation for the Single Subject Teaching Credential in Life Sciences; B.S. in Microbiology with an optional emphasis in Clinical Laboratory Science and Public Health Microbiology; a Certificate in Biotechnology; MA or MS in Biology or in Microbiology; MA or MS with emphases in Ecology, in Evolutionary Biology, in Molecular Biology, and in Physiology; Ph.D. in Biology (with UCSD); Ph.D. in Ecology (with UC Davis) and Ph.D. in Evolutionary Biology (with UC Riverside). The Department currently generates ~1100 FTES per semester. The Biology Department consists of ~40 tenured/tenure-track faculty members, 2 full-time faculty lecturers, ~100 graduate teaching associates and graduate assistants, many adjunct faculty, a facilities coordinator, a student services professional, one confidential II position, two administrative support coordinator II positions (one is the administrative department coordinator), 10 technical/instructional support staff and ~6-7 work-study/student assistants per semester. The SDSU Field Station Program (FSP) is a university-wide resource that supports academic programs by providing opportunities for teaching and research that deal with native California ecosystems and natural landscapes. The management and oversight of Sky Oaks Field Station, Santa Margarita Ecological Reserve, and Fortuna Mountain Research Reserve for research and university programs is the core function of the FSP. Program staff and affiliated faculty represent SDSU in the larger field-oriented scientific community, including collaborations with the Tijuana River National Estuarine Research Reserve, USCD's HPWREN, and field stations nationwide. The FSP works cooperatively with public and private organizations on projects of mutual interest, and in general promotes the university in the region, nationally, and internationally. Under general direction from the Department Chair, this position has primary responsibility for providing administrative support to four faculty members who coordinate the Biology, Ecology, and Evolutionary Biology joint doctoral programs, and the master's program. This position is also responsible for administrative support of the Field Stations Program. The incumbent is the primary contract for the Field Stations Program and includes program support and budget maintenance for the FSP. For information about the Department of Biology, click here . Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is physically located at the SDSU Main Campus in San Diego. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications Knowledge and understanding of University policies and procedures as related to this position. Experience coordinating with SDSU departments, SDSU Research Foundation, and outside agencies is preferred. Ability to understand and use Word, Excel, Oracle, Onbase, Peoplesoft, and MyRF. Knowledge of other databases (e.g., Microsoft Access, SQL) Ability to communicate effectively with students, staff, faculty, and administrators in an academic environment. Thorough understanding of the processes underlying graduate education in the biological sciences. Specialized Skills The incumbent must have excellent interpersonal, public speaking, telephone and written communication skills, Must have the ability to communicate effectively with multiple people with a variety of skill sets. Must be detail-oriented Must have appropriate analytical, budgeting, and database skills. Experience developing, updating, and managing large budget spreadsheets, charts, and graphs. A high degree of professionalism, initiative, attention to detail, and accuracy, along with the ability to organize and implement projects in a proactive manner. Must take initiative and be self-directed with a problem-solving focus. Compensation and Benefits Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,800 per month. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,440 - $5,639 per month. SDSU Vaccine Policy In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward, a COVID-19 booster is required to continue to be considered fully vaccinated. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 14, 2022. To receive full consideration, apply by April 13, 2022. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at nbravorojas@sds.edu . Closing Date/Time: Open until filled
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Description: Job Summary The primary purpose of the Department Coordinator position is to provide full-scope administrative support/assistance to the department chair and faculty members, and to provide direction to students who interact with the Statistics Department. The Department Coordinator provides guidance and review to ensure the department's adherence to department, college, and university guidelines for all administrative procedures. The department chair serves an elected three-year term, requiring that the Department Coordinator provide continuity in processes to a variety of policies and procedures. The Department Coordinator is often the only person in the department with experience and knowledge of precedence and procedure and must be able to work independently under general supervision. This position is the primary administrative support position in the office and therefore performs the full scope of administrative support assistance to the department. Department Summary The Statistics Department is an academic department within the College of Science and Mathematics. The department includes 20 tenured and tenure-track faculty, 6 lecturers with essentially full-time teaching loads, and 4-6 part-time lecturers. The department provides an extensive curriculum that offers a Bachelor's of Science (B.S.) degree in Statistics and also a Statistics Minor, an Actuarial Preparation Minor, and a Cross Disciplinary Studies Minor in Data Science. A Master's program has been proposed and is currently under review. If approved, it would likely enroll its first cohort in Fall 2023. The Statistics program currently has about 200 undergraduate majors and approximately 80 students minoring in Statistics, 11 in Actuarial Preparation, and 31 in Data Science. The Department also offers a large number of introductory service courses for students across the university. The total number of student credit units (SCUs) taught by the department averages about 10,000 per quarter. Key Qualifications Excellent oral and written communications skills, ability to draft and compose correspondence and standard reports in a clear and understandable manner, utilizing a thorough knowledge of English grammar, punctuation, spelling and proofreading. Ability to compile and assemble clear and concise reports using judgement and discretion in selecting and analyzing information for inclusion. Excellent computer skills and proficiency with a variety of computer applications including but not limited to word processing, spreadsheets, email, calendaring, databases, online systems, web research and file sharing. Demonstrated ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population, various personalities, and with those from various cultural backgrounds. Excellent organizational and time management skills, strong attention to detail, and ability to independently handle multiple tasks and priorities and successfully meet deadlines for day-to-day and long-term activities in a busy environment with frequent interruptions. Education and Experience High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience). Salary and Benefits: Anticipated Hiring Range: $39,312 - $48,000 annually Classification Range: $39,312 - $61,776 annually Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to humanresources@calpoly.edu . Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Closing Date/Time: Open until filled
Jun 04, 2022
Full Time
Description: Job Summary The primary purpose of the Department Coordinator position is to provide full-scope administrative support/assistance to the department chair and faculty members, and to provide direction to students who interact with the Statistics Department. The Department Coordinator provides guidance and review to ensure the department's adherence to department, college, and university guidelines for all administrative procedures. The department chair serves an elected three-year term, requiring that the Department Coordinator provide continuity in processes to a variety of policies and procedures. The Department Coordinator is often the only person in the department with experience and knowledge of precedence and procedure and must be able to work independently under general supervision. This position is the primary administrative support position in the office and therefore performs the full scope of administrative support assistance to the department. Department Summary The Statistics Department is an academic department within the College of Science and Mathematics. The department includes 20 tenured and tenure-track faculty, 6 lecturers with essentially full-time teaching loads, and 4-6 part-time lecturers. The department provides an extensive curriculum that offers a Bachelor's of Science (B.S.) degree in Statistics and also a Statistics Minor, an Actuarial Preparation Minor, and a Cross Disciplinary Studies Minor in Data Science. A Master's program has been proposed and is currently under review. If approved, it would likely enroll its first cohort in Fall 2023. The Statistics program currently has about 200 undergraduate majors and approximately 80 students minoring in Statistics, 11 in Actuarial Preparation, and 31 in Data Science. The Department also offers a large number of introductory service courses for students across the university. The total number of student credit units (SCUs) taught by the department averages about 10,000 per quarter. Key Qualifications Excellent oral and written communications skills, ability to draft and compose correspondence and standard reports in a clear and understandable manner, utilizing a thorough knowledge of English grammar, punctuation, spelling and proofreading. Ability to compile and assemble clear and concise reports using judgement and discretion in selecting and analyzing information for inclusion. Excellent computer skills and proficiency with a variety of computer applications including but not limited to word processing, spreadsheets, email, calendaring, databases, online systems, web research and file sharing. Demonstrated ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population, various personalities, and with those from various cultural backgrounds. Excellent organizational and time management skills, strong attention to detail, and ability to independently handle multiple tasks and priorities and successfully meet deadlines for day-to-day and long-term activities in a busy environment with frequent interruptions. Education and Experience High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience). Salary and Benefits: Anticipated Hiring Range: $39,312 - $48,000 annually Classification Range: $39,312 - $61,776 annually Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to humanresources@calpoly.edu . Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Closing Date/Time: Open until filled
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The Orientation and Transition Programs (OTP) Office is within the Enrollment Management unit within Academic Affairs at CSUSB. The OTP office consist of the following program areas: Orientation, First-Year Experience, Transfer Student Success, and Campus Tours and Visit Center and is responsible for developing and implementing welcome and transition programming for newly admitted first-year and transfer students, as well as their family members. Orientation and Transition Programs offers purposeful and dynamic programming that meet the needs of our diverse student population through partnerships and collaboration across campus divisions. Transition programs are designed for first-year and transfer students in order to equip them with the information needed to better manage their transitions to the university and help set them up for student success here at CSUSB. These transition programs prepare students for academic success, provide knowledge of university resources, encourage involvement in student activities, and help build meaningful relationships. Each orientation and transition program are constructed to minimize anxiety and to promote positive attitudes about student success on campus. Job Summary The First-Year Experience Coordinator is responsible for the overall implementation and coordination of first year experience programming. Directly reporting to the Director, Orientation and Transition Programs, this position will coordinate, manage, and implement programs, initiatives, and experiences that facilitate successful new student transitions and integration into the college campus environment. The First Year Experience Coordinator will utilize student development theory, transition theory, and program evaluations to facilitate efforts across the university to increase retention and student success rates of all first-time / first-year students. Specialized efforts will focus on first-generation students and the particular needs of this population. The incumbent will assist with the coordination and implementation of programs and activities offered through Orientation and First Year Experience; assist with the coordination of all first-year experience, orientation, transition, and retention programs; create and present developmental programs for students; assist in the development of other office initiatives; and collaborate with a variety of faculty and staff across the university to ensure a seamless transition for new students. The incumbent will be a contributing member of the Orientation and First Year Experience team and will serve as a valuable team member and resource within the Division of Academic Affairs. Employment Status : Full-time, Exempt, Probationary with the possibility of converting to permanent. Application Review Deadline : This position will remain open until filled. Applications will be reviewed beginning May 16, 2022. Work Schedule Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evenings and weekend hours may be required. Key Qualifications Strong experience in First Year Experience and transition programs. Knowledge of working at a public institution of Higher Education. Ability to establish effective working relationships with staff, students, faculty, parents, and guests. Ability to translate student development, leadership theory, and research into practice. Ability to advise student groups and facilitate group development. Ability to plan and implement programs linked to student learning outcomes. Experience maintaining and tracking administrative paperwork. Demonstrated ability to work collaboratively with a diverse student and staff population. Communicate effectively both verbally and in writing. Knowledge of contract development, negotiations and execution. Event planning skills including designing, marketing, implementing, and assessing impact. Ability to work autonomously and manage multiple tasks simultaneously. Ability to analyze situations and develop solutions. Experience providing lead and evaluating student staff. Working knowledge of the practices, procedures and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretive information through interviews. Ability to reason logically; ability to collect, compile, analyze and evaluate data and make verbal or written presentation based on these data. Ability to advise students individually and in groups on routine matters where required; Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas. Preferred Qualifications A Master's degree highly preferred from an accredited university. A minimum of three years of relevant post-bachelors experience with orientation / transition program development, and providing or advising student staff. An understanding of student development and transition theory. Three years post-master's university orientation experience preferred. Experience with outcomes assessment and analysis is preferred. Experience working independently and self-driven. Education and Experience Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. (Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year-for-year basis.) Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of a competence and indicate the potential for further growth. (A master's degree in a job-related field may be substituted for one year of the professional experience.) Salary Anticipated Hiring Range: $4,304 per month Classification Salary Range: $4,304 - $6,120 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Jun 04, 2022
Full Time
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The Orientation and Transition Programs (OTP) Office is within the Enrollment Management unit within Academic Affairs at CSUSB. The OTP office consist of the following program areas: Orientation, First-Year Experience, Transfer Student Success, and Campus Tours and Visit Center and is responsible for developing and implementing welcome and transition programming for newly admitted first-year and transfer students, as well as their family members. Orientation and Transition Programs offers purposeful and dynamic programming that meet the needs of our diverse student population through partnerships and collaboration across campus divisions. Transition programs are designed for first-year and transfer students in order to equip them with the information needed to better manage their transitions to the university and help set them up for student success here at CSUSB. These transition programs prepare students for academic success, provide knowledge of university resources, encourage involvement in student activities, and help build meaningful relationships. Each orientation and transition program are constructed to minimize anxiety and to promote positive attitudes about student success on campus. Job Summary The First-Year Experience Coordinator is responsible for the overall implementation and coordination of first year experience programming. Directly reporting to the Director, Orientation and Transition Programs, this position will coordinate, manage, and implement programs, initiatives, and experiences that facilitate successful new student transitions and integration into the college campus environment. The First Year Experience Coordinator will utilize student development theory, transition theory, and program evaluations to facilitate efforts across the university to increase retention and student success rates of all first-time / first-year students. Specialized efforts will focus on first-generation students and the particular needs of this population. The incumbent will assist with the coordination and implementation of programs and activities offered through Orientation and First Year Experience; assist with the coordination of all first-year experience, orientation, transition, and retention programs; create and present developmental programs for students; assist in the development of other office initiatives; and collaborate with a variety of faculty and staff across the university to ensure a seamless transition for new students. The incumbent will be a contributing member of the Orientation and First Year Experience team and will serve as a valuable team member and resource within the Division of Academic Affairs. Employment Status : Full-time, Exempt, Probationary with the possibility of converting to permanent. Application Review Deadline : This position will remain open until filled. Applications will be reviewed beginning May 16, 2022. Work Schedule Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evenings and weekend hours may be required. Key Qualifications Strong experience in First Year Experience and transition programs. Knowledge of working at a public institution of Higher Education. Ability to establish effective working relationships with staff, students, faculty, parents, and guests. Ability to translate student development, leadership theory, and research into practice. Ability to advise student groups and facilitate group development. Ability to plan and implement programs linked to student learning outcomes. Experience maintaining and tracking administrative paperwork. Demonstrated ability to work collaboratively with a diverse student and staff population. Communicate effectively both verbally and in writing. Knowledge of contract development, negotiations and execution. Event planning skills including designing, marketing, implementing, and assessing impact. Ability to work autonomously and manage multiple tasks simultaneously. Ability to analyze situations and develop solutions. Experience providing lead and evaluating student staff. Working knowledge of the practices, procedures and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretive information through interviews. Ability to reason logically; ability to collect, compile, analyze and evaluate data and make verbal or written presentation based on these data. Ability to advise students individually and in groups on routine matters where required; Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas. Preferred Qualifications A Master's degree highly preferred from an accredited university. A minimum of three years of relevant post-bachelors experience with orientation / transition program development, and providing or advising student staff. An understanding of student development and transition theory. Three years post-master's university orientation experience preferred. Experience with outcomes assessment and analysis is preferred. Experience working independently and self-driven. Education and Experience Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. (Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year-for-year basis.) Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of a competence and indicate the potential for further growth. (A master's degree in a job-related field may be substituted for one year of the professional experience.) Salary Anticipated Hiring Range: $4,304 per month Classification Salary Range: $4,304 - $6,120 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : Academic Professionals of California (APC) - Unit 4 Job Classification : Student Services Professional III Classification Salary Range : $4,691 - $6,683 per month Anticipated Hiring Range : $4,691 - $5,355 per month Work Hours : Monday - Friday, 8:00 a.m. - 5:00 p.m., unless otherwise notified This recruitment is open until filled. THE DEPARTMENT: To uphold the Mission of the University, the Dean of Students Cluster exists to support student development, cultural enhancement, social justice and academic excellence. We adhere to the belief that student involvement results in retention, improved academic performance and leadership. Through co-curricular education and academic support, we empower students to go into their communities and effect/make positive changes. We envision our work will contribute to the enhancement and strengthening of our local and global communities. DUTIES AND RESPONSIBILITIES: Program Coordination and Support Support the vision, goal setting, and strategic planning of the office in sync with the Director and Senior Coordinator; Foster positive relationships with students, faculty, staff, alumni, and the broader community to broaden the scope and reach of the Male Success Initiative. Support first-year students that identify as males of color in complex crisis by using strengthbased coaching to understand and advocate for students; make recommendations and escalate when appropriate. Provide and promote safe spaces for challenging dialogue about students' experiences and concerns. Collaborate with campus partners (i.e., campus research opportunities, study aboard, leadership development) to implement pathways for scholars' participation in high-impact programs that enhance first-year students that identify as males of color career readiness. Support the scheduling, coordination, and delivery of understanding, identity development, and intersectional justice workshops for first-year students that identify as males of color. Create opportunities for first-year students that identify as males of color -lead interaction and dialogue events and programs Maintain excellent working knowledge of university policies and culturally relevant identity development and education practices in higher education for underrepresented, first-generation, BIPOC and Pell-Eligible scholars. Measures and evaluates effectiveness of development and education initiatives for first-year students that identify as males of color at CPP against projected outcomes; Regularly prepares reports and presents to stakeholders on effectiveness. Assist diverse students by fostering a sense of community through intellectual, social, and cultural exchange. Identifying and developing support initiatives and activities for CPP students facing obstacles, achieving milestones, and accomplishing objectives. Support day-to-day operations of the Male Success Initiatives area through working with the designated staff developing synergistic and collaborative interrelationships and cultivating within each unit a culture of evidence that emphasizes assessment, evaluation, and quality improvement. Implement and sustain culturally relevant men of color programs, training, initiatives, and celebrations (student equity, diversity, and inclusion training, cultural student retreats, community dialogues, speaker series, recognition celebrations, etc.). Collaborates with staff in own department and other departments, as well as student organization leaders, on shared development and education goals, often coordinating funding to sponsor various male success initiatives. Identify and advocate for research-based based practices for cultural development and education; determine the strategies, services and support necessary for campus community. Identify issues impacting student identity development and education. Innovatively develops and implements identity development and education programs and initiatives focused on holistic student development. Plans and coordinates communications for development and education initiatives to increase student participation and inclusion. Works with Senior Coordinator to initiate, implement and develop activities/workshops to for success strategies for faculty and students. Program & Resource Coordination Knowledge and adherence of State, CPP, Division and departmental policies and procedures that impact operational activities and services. Develops and nurtures a welcoming, brave, and safe space, while also creating a sense of community and belonging through center's management. Oversees day-to-day operation inclusive of student staff, part-time staff, and center. Recruits, trains, and evaluates student staff and part-time staff with a developmental approach. Projections, expends, and monitors State, Foundation, and Philanthropic funds in collaboration with Sr Coordinator; responsible for reconciling monthly purchasing procurement card statements Other Duties as Assigned Represent the department through committees, services on campus, community, and professional development identified by incumbent and agreed upon with supervisor. Provides back-up support when needed to other clusters within the division of Student Affairs. Participate in divisional committees and/or working groups as assigned. Take part in personal development activities as assigned. Performs other duties as assigned. QUALIFICATIONS: Bachelor's degree or equivalent in a related field including or supplemented by upper division or graduate course work in counseling techniques interviewing and conflict resolution Three (3) years of professional student services work field (A Master's degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience OR a doctorate degree and the appropriate internship or clinical training in the relevant field may be substituted for three years of the required professional experience). Ability to plan, develop, coordinate, supervise and organize programs and activities; ability to interact with a diverse student population, faculty, staff and the public; ability to analyze complex situations accurately and adopt effective courses of action; ability to advise students individually and in groups on complex student-related matters; ability to complete assignments without detailed instructions; and ability to establish and maintain cooperative working relationships with a variety of individuals. Excellent verbal and written communication skills as well as the ability to acquire knowledge of the campus procedures and activities and the overall organization is required. Finalists will be required to submit verification of upper division coursework (i.e., transcripts). PREFERRED EXPERIENCE: Experience working with a men of color student community Master's degree preferably in student affairs, higher education administration, college student personnel, social work, counseling, or a related field. The ideal candidate will be experienced, creative, compassionate, and a proven leader who has solid operational knowledge of and demonstrated, documented success in leading and managing the major elements of this portfolio through an anti-racist, student ready, and culturally relevant retention framework. Highly desirable qualities include knowledge of and dedication towards best practices, as well as demonstrated leadership ability in working with a range of professional staff, faculty, parents and supporters, senior administrative colleagues, other campus constituents and external organizations. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
Jun 04, 2022
Full Time
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : Academic Professionals of California (APC) - Unit 4 Job Classification : Student Services Professional III Classification Salary Range : $4,691 - $6,683 per month Anticipated Hiring Range : $4,691 - $5,355 per month Work Hours : Monday - Friday, 8:00 a.m. - 5:00 p.m., unless otherwise notified This recruitment is open until filled. THE DEPARTMENT: To uphold the Mission of the University, the Dean of Students Cluster exists to support student development, cultural enhancement, social justice and academic excellence. We adhere to the belief that student involvement results in retention, improved academic performance and leadership. Through co-curricular education and academic support, we empower students to go into their communities and effect/make positive changes. We envision our work will contribute to the enhancement and strengthening of our local and global communities. DUTIES AND RESPONSIBILITIES: Program Coordination and Support Support the vision, goal setting, and strategic planning of the office in sync with the Director and Senior Coordinator; Foster positive relationships with students, faculty, staff, alumni, and the broader community to broaden the scope and reach of the Male Success Initiative. Support first-year students that identify as males of color in complex crisis by using strengthbased coaching to understand and advocate for students; make recommendations and escalate when appropriate. Provide and promote safe spaces for challenging dialogue about students' experiences and concerns. Collaborate with campus partners (i.e., campus research opportunities, study aboard, leadership development) to implement pathways for scholars' participation in high-impact programs that enhance first-year students that identify as males of color career readiness. Support the scheduling, coordination, and delivery of understanding, identity development, and intersectional justice workshops for first-year students that identify as males of color. Create opportunities for first-year students that identify as males of color -lead interaction and dialogue events and programs Maintain excellent working knowledge of university policies and culturally relevant identity development and education practices in higher education for underrepresented, first-generation, BIPOC and Pell-Eligible scholars. Measures and evaluates effectiveness of development and education initiatives for first-year students that identify as males of color at CPP against projected outcomes; Regularly prepares reports and presents to stakeholders on effectiveness. Assist diverse students by fostering a sense of community through intellectual, social, and cultural exchange. Identifying and developing support initiatives and activities for CPP students facing obstacles, achieving milestones, and accomplishing objectives. Support day-to-day operations of the Male Success Initiatives area through working with the designated staff developing synergistic and collaborative interrelationships and cultivating within each unit a culture of evidence that emphasizes assessment, evaluation, and quality improvement. Implement and sustain culturally relevant men of color programs, training, initiatives, and celebrations (student equity, diversity, and inclusion training, cultural student retreats, community dialogues, speaker series, recognition celebrations, etc.). Collaborates with staff in own department and other departments, as well as student organization leaders, on shared development and education goals, often coordinating funding to sponsor various male success initiatives. Identify and advocate for research-based based practices for cultural development and education; determine the strategies, services and support necessary for campus community. Identify issues impacting student identity development and education. Innovatively develops and implements identity development and education programs and initiatives focused on holistic student development. Plans and coordinates communications for development and education initiatives to increase student participation and inclusion. Works with Senior Coordinator to initiate, implement and develop activities/workshops to for success strategies for faculty and students. Program & Resource Coordination Knowledge and adherence of State, CPP, Division and departmental policies and procedures that impact operational activities and services. Develops and nurtures a welcoming, brave, and safe space, while also creating a sense of community and belonging through center's management. Oversees day-to-day operation inclusive of student staff, part-time staff, and center. Recruits, trains, and evaluates student staff and part-time staff with a developmental approach. Projections, expends, and monitors State, Foundation, and Philanthropic funds in collaboration with Sr Coordinator; responsible for reconciling monthly purchasing procurement card statements Other Duties as Assigned Represent the department through committees, services on campus, community, and professional development identified by incumbent and agreed upon with supervisor. Provides back-up support when needed to other clusters within the division of Student Affairs. Participate in divisional committees and/or working groups as assigned. Take part in personal development activities as assigned. Performs other duties as assigned. QUALIFICATIONS: Bachelor's degree or equivalent in a related field including or supplemented by upper division or graduate course work in counseling techniques interviewing and conflict resolution Three (3) years of professional student services work field (A Master's degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience OR a doctorate degree and the appropriate internship or clinical training in the relevant field may be substituted for three years of the required professional experience). Ability to plan, develop, coordinate, supervise and organize programs and activities; ability to interact with a diverse student population, faculty, staff and the public; ability to analyze complex situations accurately and adopt effective courses of action; ability to advise students individually and in groups on complex student-related matters; ability to complete assignments without detailed instructions; and ability to establish and maintain cooperative working relationships with a variety of individuals. Excellent verbal and written communication skills as well as the ability to acquire knowledge of the campus procedures and activities and the overall organization is required. Finalists will be required to submit verification of upper division coursework (i.e., transcripts). PREFERRED EXPERIENCE: Experience working with a men of color student community Master's degree preferably in student affairs, higher education administration, college student personnel, social work, counseling, or a related field. The ideal candidate will be experienced, creative, compassionate, and a proven leader who has solid operational knowledge of and demonstrated, documented success in leading and managing the major elements of this portfolio through an anti-racist, student ready, and culturally relevant retention framework. Highly desirable qualities include knowledge of and dedication towards best practices, as well as demonstrated leadership ability in working with a range of professional staff, faculty, parents and supporters, senior administrative colleagues, other campus constituents and external organizations. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The Orientation and Transition Programs (OTP) Office is within the Enrollment Management unit within Academic Affairs at CSUSB. The OTP office consist of the following program areas: Orientation, First-Year Experience, Transfer Student Success, and Campus Tours and Visit Center and is responsible for developing and implementing welcome and transition programming for newly admitted first-year and transfer students, as well as their family members. Orientation and Transition Programs offers purposeful and dynamic programming that meet the needs of our diverse student population through partnerships and collaboration across campus divisions. Transition programs are designed for first-year and transfer students in order to equip them with the information needed to better manage their transitions to the university and help set them up for student success here at CSUSB. These transition programs prepare students for academic success, provide knowledge of university resources, encourage involvement in student activities, and help build meaningful relationships. Each orientation and transition program are constructed to minimize anxiety and to promote positive attitudes about student success on campus. Job Summary Under the supervision of the Director, Orientation and Transition Programs, the Transfer Student Success Coordinator will be responsible for recruitment and support of students transferring to university from Community Colleges. The incumbent will develop and execute transition workshops and presentations, coordinate events and programs that support transfer students, and provide one on one assistance (in person, on the phone and via email). The Transfer Student Success Coordinator will develop marketing pieces geared to transferring students and develop and maintain relationships with community college counselors. The incumbent will serve as CSUSB's representative to Community College advisory meetings, CSU system-wide meetings and conferences and other prospective student events. This position will collaborate and support CSUSB transition efforts on and off campus for transferring students. These events could include, but are not limited to, topics around application workshops, financial aid and academic advising support. The incumbent will also coordinate with Campus Tours and Visitor Services to provide specialized tours for Community College partner groups. The incumbent will work with individual community colleges to determine need for programs and provide opportunities to support student next steps and transition to CSUSB. They will also be responsible for the hiring, training, providing lead and support of a team of transfer peer mentors who can provide peer to peer student support. Responsibilities include, but are not limited to: Program Development: Develop and implement university transition and support programs for newly admitted and continuing transfer students aimed specifically to support the successful transition of transfer students into and through CSUSB. Coordinate all aspects of program development including planning, marketing, budget, execution, staffing, risk assessment and program assessment and evaluation. Work with academic colleges and services, academic advising centers, peer mentoring and student affairs departments to intentionally connect transfer student programs to department, division, and university strategic plans and learning outcomes. Transfer Student Experience Development and Collaboration: Builds and strengthens relationships with the university to provide a comprehensive transfer student experience for newly admitted and continuing transfer students aligned with the university strategic plan and department vision, mission, and goals. Collaborate with key campus partners (Orientation, First Year Experience, Mentoring program, CAPS, ASI, Student Engagement, etc.) to develop initiatives that affect the success, retention, and graduation of our transfer students. Collaborate with Admissions and Outreach to participate in on-campus and virtual recruitment events / programs specifically targeted for transfer students. Partner with the academic colleges and to meet the need of transferring students. This can include Next Step and Transition support programs, recruitment programs and should include CSUSB services and departments that support the transition of students to the campus. The incumbent will coordinate with community colleges seeking academic tours to provide services as requested. Student Development and Lead Work Direction: Responsible for the Development and execution of a transfer student peer mentoring program. Support the lead work direction and input to evaluation of the Transfer Peer Mentors job duties and responsibilities. Develop and inform a comprehensive training for the Transfer Peer Mentors, and other student assistants. Responsible for class preparation, class facilitation, and input to student evaluations. Assist with the training and lead work direction of a graduate assistant if applicable. Program Marketing: Create marketing materials for transfer student events / program / workshops and maintain updated and accurate information on the transfer student website. Develop and maintain social media accounts. Assessment and Resource Allocation: In collaboration with the Director, develop and implement a needs assessment process to assess transfer student learning outcomes and impact of transfer student programs. Create a management plan, data collection and analysis to ensure the continual improvement of transfer student innovative, data-informed strategies and compile annual reports. Manage budget process and based on assessments allocate program resources appropriately. Submit annual budget request for the successful execution of transfer student programming needs. Maintain up-to-date files, written reports and job-related data. In collaboration with the Office of Institution Research, track student transition programming attendance data, retention statistics, write reports regarding program success and impact for submission to director. Other Duties as Assigned: Maintain professional standards of practice through participation and involvement in continuing education activities as well as general understanding of CSUSB's colleges and majors. Provide thoughtful and dedicated support for other CSUSB transition programming and/or campus-wide events and initiatives as directed. Serve as department and divisional representative; attend and/or chair departmental, divisional and university committees. Employment Status: Full-time, Exempt, Probationary with the possibility of converting to permanent. Application Review Deadline: This position will remain open until filled. Applications will be reviewed beginning May 17, 2022. Work Schedule Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evenings and weekend hours may be required. Key Qualifications Strong experience in transfer student experience and transition programs. Knowledge of working at a public institution of Higher Education. Ability to establish effective working relationships with staff, students, faculty, parents, and guests. Ability to translate student development, leadership theory, and research into practice. Ability to advise student groups and facilitate group development. Ability to plan and implement programs linked to student learning outcomes. Experience maintaining and tracking administrative paperwork. Demonstrated ability to work collaboratively with a diverse student and staff population. Communicate effectively both verbally and in writing. Knowledge of contract development, negotiations and execution. Event planning skills including designing, marketing, implementing, and assessing impact. Ability to work autonomously and manage multiple tasks simultaneously. Ability to analyze situations and develop solutions. Experience providing lead and evaluating student staff. Ability to design and present student staff training and development. Working knowledge of the practices, procedures and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretive information through interviews. Ability to reason logically; ability to collect, compile, analyze and evaluate data and make verbal or written presentation based on these data. Ability to advise students individually and in groups on routine matters where required; Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas. Preferred Qualifications A Master's degree highly preferred from an accredited university. A minimum of three years of relevant post-bachelors experience with orientation / transition program development, and providing lead or advising student staff. An understanding of student development and transition theory. Three years post-master's university orientation experience preferred. Experience with outcomes assessment and analysis is preferred. Experience working independently and self-driven. Education and Experience Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. (Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year-for-year basis.) Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of a competence and indicate the potential for further growth. (A master's degree in a job-related field may be substituted for one year of the professional experience.) Salary Anticipated Hiring Range: $4,304 per month Classification Salary Range: $4,304 - $6,120 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Jun 04, 2022
Full Time
Description: About CSUSB California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so. At CSUSB, you can: Build your future Work with the best Be your authentic self Focus on you Make a lasting impact Work for a purpose that is greater than your own Bring everything you are, become everything you want Department Summary The Orientation and Transition Programs (OTP) Office is within the Enrollment Management unit within Academic Affairs at CSUSB. The OTP office consist of the following program areas: Orientation, First-Year Experience, Transfer Student Success, and Campus Tours and Visit Center and is responsible for developing and implementing welcome and transition programming for newly admitted first-year and transfer students, as well as their family members. Orientation and Transition Programs offers purposeful and dynamic programming that meet the needs of our diverse student population through partnerships and collaboration across campus divisions. Transition programs are designed for first-year and transfer students in order to equip them with the information needed to better manage their transitions to the university and help set them up for student success here at CSUSB. These transition programs prepare students for academic success, provide knowledge of university resources, encourage involvement in student activities, and help build meaningful relationships. Each orientation and transition program are constructed to minimize anxiety and to promote positive attitudes about student success on campus. Job Summary Under the supervision of the Director, Orientation and Transition Programs, the Transfer Student Success Coordinator will be responsible for recruitment and support of students transferring to university from Community Colleges. The incumbent will develop and execute transition workshops and presentations, coordinate events and programs that support transfer students, and provide one on one assistance (in person, on the phone and via email). The Transfer Student Success Coordinator will develop marketing pieces geared to transferring students and develop and maintain relationships with community college counselors. The incumbent will serve as CSUSB's representative to Community College advisory meetings, CSU system-wide meetings and conferences and other prospective student events. This position will collaborate and support CSUSB transition efforts on and off campus for transferring students. These events could include, but are not limited to, topics around application workshops, financial aid and academic advising support. The incumbent will also coordinate with Campus Tours and Visitor Services to provide specialized tours for Community College partner groups. The incumbent will work with individual community colleges to determine need for programs and provide opportunities to support student next steps and transition to CSUSB. They will also be responsible for the hiring, training, providing lead and support of a team of transfer peer mentors who can provide peer to peer student support. Responsibilities include, but are not limited to: Program Development: Develop and implement university transition and support programs for newly admitted and continuing transfer students aimed specifically to support the successful transition of transfer students into and through CSUSB. Coordinate all aspects of program development including planning, marketing, budget, execution, staffing, risk assessment and program assessment and evaluation. Work with academic colleges and services, academic advising centers, peer mentoring and student affairs departments to intentionally connect transfer student programs to department, division, and university strategic plans and learning outcomes. Transfer Student Experience Development and Collaboration: Builds and strengthens relationships with the university to provide a comprehensive transfer student experience for newly admitted and continuing transfer students aligned with the university strategic plan and department vision, mission, and goals. Collaborate with key campus partners (Orientation, First Year Experience, Mentoring program, CAPS, ASI, Student Engagement, etc.) to develop initiatives that affect the success, retention, and graduation of our transfer students. Collaborate with Admissions and Outreach to participate in on-campus and virtual recruitment events / programs specifically targeted for transfer students. Partner with the academic colleges and to meet the need of transferring students. This can include Next Step and Transition support programs, recruitment programs and should include CSUSB services and departments that support the transition of students to the campus. The incumbent will coordinate with community colleges seeking academic tours to provide services as requested. Student Development and Lead Work Direction: Responsible for the Development and execution of a transfer student peer mentoring program. Support the lead work direction and input to evaluation of the Transfer Peer Mentors job duties and responsibilities. Develop and inform a comprehensive training for the Transfer Peer Mentors, and other student assistants. Responsible for class preparation, class facilitation, and input to student evaluations. Assist with the training and lead work direction of a graduate assistant if applicable. Program Marketing: Create marketing materials for transfer student events / program / workshops and maintain updated and accurate information on the transfer student website. Develop and maintain social media accounts. Assessment and Resource Allocation: In collaboration with the Director, develop and implement a needs assessment process to assess transfer student learning outcomes and impact of transfer student programs. Create a management plan, data collection and analysis to ensure the continual improvement of transfer student innovative, data-informed strategies and compile annual reports. Manage budget process and based on assessments allocate program resources appropriately. Submit annual budget request for the successful execution of transfer student programming needs. Maintain up-to-date files, written reports and job-related data. In collaboration with the Office of Institution Research, track student transition programming attendance data, retention statistics, write reports regarding program success and impact for submission to director. Other Duties as Assigned: Maintain professional standards of practice through participation and involvement in continuing education activities as well as general understanding of CSUSB's colleges and majors. Provide thoughtful and dedicated support for other CSUSB transition programming and/or campus-wide events and initiatives as directed. Serve as department and divisional representative; attend and/or chair departmental, divisional and university committees. Employment Status: Full-time, Exempt, Probationary with the possibility of converting to permanent. Application Review Deadline: This position will remain open until filled. Applications will be reviewed beginning May 17, 2022. Work Schedule Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evenings and weekend hours may be required. Key Qualifications Strong experience in transfer student experience and transition programs. Knowledge of working at a public institution of Higher Education. Ability to establish effective working relationships with staff, students, faculty, parents, and guests. Ability to translate student development, leadership theory, and research into practice. Ability to advise student groups and facilitate group development. Ability to plan and implement programs linked to student learning outcomes. Experience maintaining and tracking administrative paperwork. Demonstrated ability to work collaboratively with a diverse student and staff population. Communicate effectively both verbally and in writing. Knowledge of contract development, negotiations and execution. Event planning skills including designing, marketing, implementing, and assessing impact. Ability to work autonomously and manage multiple tasks simultaneously. Ability to analyze situations and develop solutions. Experience providing lead and evaluating student staff. Ability to design and present student staff training and development. Working knowledge of the practices, procedures and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretive information through interviews. Ability to reason logically; ability to collect, compile, analyze and evaluate data and make verbal or written presentation based on these data. Ability to advise students individually and in groups on routine matters where required; Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas. Preferred Qualifications A Master's degree highly preferred from an accredited university. A minimum of three years of relevant post-bachelors experience with orientation / transition program development, and providing lead or advising student staff. An understanding of student development and transition theory. Three years post-master's university orientation experience preferred. Experience with outcomes assessment and analysis is preferred. Experience working independently and self-driven. Education and Experience Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. (Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year-for-year basis.) Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of a competence and indicate the potential for further growth. (A master's degree in a job-related field may be substituted for one year of the professional experience.) Salary Anticipated Hiring Range: $4,304 per month Classification Salary Range: $4,304 - $6,120 per month Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination. The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor. Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age. The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement. Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits Salary Range: $4,691.00/month to $6,683.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,691.00/month to $5,687.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Lead Senior Financial Aid Counselor position will assist in the administration of federal and state aid programs, serve as regulatory compliance officer, and support in implementation of high-level operational developments within the Office of Financial Aid & Scholarships. This position will work collaboratively with the financial aid counselors, Associate Directors of Financial Aid, and Director of Financial Aid to ensure consistency in applying program rules and regulations, on-boarding new financial aid counselors, providing mentoring to other financial aid counselors, and providing back-up processing support to financial aid counselors. As the Federal Grants and Return to Title IV Coordinator, this position will work closely with the Return to Title IV Coordinator, the Office of The Registrar, Student Financial Services Department, and any and all applicable faculty members to ensure the timely administration of the Return to Title IV (and any applicable private, state, institutional aid) process as needed for all student withdrawals. Additionally, this position will ensure compliance through the monitoring and administration of the Federal Grants program. Responsibilities Federal Grants and Lead Return to Title IV Coordinator Federal Teach Grant Administration: Conduct eligibility analysis, certification of student applicants through receipt of ATB and Entrance Counseling, awarding, origination, and authorization of aid. Coordinate with campus stakeholders as needed Federal Pell Grant Coordination: Coordinate with outside institution to solve Pell discrepancies caused by multiple enrollments, works closely with the Business Analyst and Associate Director of Financial Aid Operations to extract necessary audit reporting for weekly review, awarding, analysis, and error resolutions to Federal Aid including but not limited to Pell Grant, Teach Grant and Direct Loan program Work closely with the Return to Title IV Coordinator to ensure the timely processing of financial aid recipients who withdraw from the term Collaborate with the Office of the Registrar to retrieve correct data in Return to Title IV calculation Ensures that applicable deans and faculty members are contacted to determine proof of attendance Ensures that students are counseled and guided correctly and thoroughly through the R2TIV and other return of aid process Lead Financial Aid Counselor Ensure compliance in all facets of CSUEB's federal, private, and institutional loan programs Maintain knowledge base and understanding of all regulations and policies to the administration of Federal, State, and Institutional programs Work closely with the Business Analyst and Associate Director of Financial Aid Operations to extract necessary audit reporting for weekly review, awarding, analysis, and error resolutions to Federal Aid including but not limited to Pell Grant, Teach Grant and Direct Loan program Assist Associate Director of Financial Aid in on boarding new staff and training new and current staff with regulatory updates as well as refresher courses of current best practice in processing Assist Associate Director of Financial aid to ensure policy and procedures are updated annually and as needed per federal regulations In consultation with Associate Director or Director of Financial Aid, issues professional judgement decisions according to intent institutional policy as authorized by the Department of Education Work closely with the Department of Education, California Student Aid Commission and lenders associated to Scholamet/private loan administrators to resolve issues that arise related to student aid Assist Associate Director for ensuring timely administrative processing within aid year deadlines Attends weekly Leadership Meetings to asses state of operations and processing and assists to implement and maintain necessary operational changes within the office Work closely with other campus offices and outside constituencies to resolve discrepancies to assist students Collaborate with the Associate Director and Director of Financial Aid to discuss staff training needs and disseminate information to other financial aid staff Help counselors troubleshoot processing issues Serve as back-up program support to Financial Aid Counselors during peak processing times, extended absences, or in the event of a processing backlog occurs Exercise good judgement in the management administration of operational details of the financial aid process including but not limited to: Verification: Reviews incoming financial aid applications and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA. This requires knowledge of not only federal financial aid regulations but IRS tax laws and how they relate to federal financial aid Financial Aid Counselor Provide advising throughout the financial aid process to prospective, new and current students and their families Maintain a thorough knowledge of available types of financial aid, scholarships and general student eligibility criteria Exercise good judgement in the management administration of operational details of the financial aid process including but not limited to: Verification: Reviews incoming financial aid applications and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA. This requires knowledge of not only federal financial aid regulations but IRS tax laws and how they relate to federal financial aid Complete assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions Exercise great attention to detail when completing assignments as error in judgement or calculations could result in unintended consequences for the student and/or the institution such as under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school's reputation or loss of institutional eligibility Professional Judgement- Reviews and makes decisions on Satisfactory Academic Progress Appeals and special circumstances appeals. Updates the student ISIR data or PS data with approved changes. Has the authority to recalculate and make changes to financial aid awards when student's eligibility changes Reviews subsequent ISIRs received after initial ISIR to determine if we need to request additional information and re-process Reviews C Flags on ISIRs Review applications (FAFSA and CADAA) and awards students federal, state, and institutional aid Maintains knowledge of policies of other departments (registrar, student accounts, housing, athletics, study abroad, etc.) and understands the impact of them on a student's financial eligibility Utilizes conflict resolution skills to help students and parents to understand challenges and identify solutions Maintains student confidentiality in accordance with FERPA regulations Perform need assessment and examine verification documents to ensure compliance with Federal and State awarding regulations Maintain knowledge base and understanding of all regulations and policies to the administration of Federal, State, and Institutional aid programs At the direction of the Director or Associate Director, conducts Financial Aid presentations and various workshops on and off campus Responds to student emails, works with the enrollment information center to assist, and answers student phone calls Awards and coordinates athletic, graduate, and study abroad programs Assists with Return to Title IV calculations Participates in state, regional, and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the Federal and State aid programs Required Qualifications Ability to be analytical and quickly grasp Federal, State, and Institutional Regulations Understand FERPA and maintain confidentiality Excellent oral and written communication skills Ability to conduct financial aid workshops/presentations as needed Maintain a professional demeanor and empathize with students Ability to work independently in scheduling opportunities continuing training Ability to work by example and assist in training and assisting in processing of and by other staff members Attends workshops sponsored by the Department of Education and State affiliates Proficient in MS Excel, MS Word, MS PowerPoint Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Skills and Knowledge 3-5 years experience in Financial Aid with increasing responsibilities PeopleSoft, Campus Logic, Federal, State and Institutional e-programs Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
May 31, 2022
Full Time
Description: Salary and Benefits Salary Range: $4,691.00/month to $6,683.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,691.00/month to $5,687.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Lead Senior Financial Aid Counselor position will assist in the administration of federal and state aid programs, serve as regulatory compliance officer, and support in implementation of high-level operational developments within the Office of Financial Aid & Scholarships. This position will work collaboratively with the financial aid counselors, Associate Directors of Financial Aid, and Director of Financial Aid to ensure consistency in applying program rules and regulations, on-boarding new financial aid counselors, providing mentoring to other financial aid counselors, and providing back-up processing support to financial aid counselors. As the Federal Grants and Return to Title IV Coordinator, this position will work closely with the Return to Title IV Coordinator, the Office of The Registrar, Student Financial Services Department, and any and all applicable faculty members to ensure the timely administration of the Return to Title IV (and any applicable private, state, institutional aid) process as needed for all student withdrawals. Additionally, this position will ensure compliance through the monitoring and administration of the Federal Grants program. Responsibilities Federal Grants and Lead Return to Title IV Coordinator Federal Teach Grant Administration: Conduct eligibility analysis, certification of student applicants through receipt of ATB and Entrance Counseling, awarding, origination, and authorization of aid. Coordinate with campus stakeholders as needed Federal Pell Grant Coordination: Coordinate with outside institution to solve Pell discrepancies caused by multiple enrollments, works closely with the Business Analyst and Associate Director of Financial Aid Operations to extract necessary audit reporting for weekly review, awarding, analysis, and error resolutions to Federal Aid including but not limited to Pell Grant, Teach Grant and Direct Loan program Work closely with the Return to Title IV Coordinator to ensure the timely processing of financial aid recipients who withdraw from the term Collaborate with the Office of the Registrar to retrieve correct data in Return to Title IV calculation Ensures that applicable deans and faculty members are contacted to determine proof of attendance Ensures that students are counseled and guided correctly and thoroughly through the R2TIV and other return of aid process Lead Financial Aid Counselor Ensure compliance in all facets of CSUEB's federal, private, and institutional loan programs Maintain knowledge base and understanding of all regulations and policies to the administration of Federal, State, and Institutional programs Work closely with the Business Analyst and Associate Director of Financial Aid Operations to extract necessary audit reporting for weekly review, awarding, analysis, and error resolutions to Federal Aid including but not limited to Pell Grant, Teach Grant and Direct Loan program Assist Associate Director of Financial Aid in on boarding new staff and training new and current staff with regulatory updates as well as refresher courses of current best practice in processing Assist Associate Director of Financial aid to ensure policy and procedures are updated annually and as needed per federal regulations In consultation with Associate Director or Director of Financial Aid, issues professional judgement decisions according to intent institutional policy as authorized by the Department of Education Work closely with the Department of Education, California Student Aid Commission and lenders associated to Scholamet/private loan administrators to resolve issues that arise related to student aid Assist Associate Director for ensuring timely administrative processing within aid year deadlines Attends weekly Leadership Meetings to asses state of operations and processing and assists to implement and maintain necessary operational changes within the office Work closely with other campus offices and outside constituencies to resolve discrepancies to assist students Collaborate with the Associate Director and Director of Financial Aid to discuss staff training needs and disseminate information to other financial aid staff Help counselors troubleshoot processing issues Serve as back-up program support to Financial Aid Counselors during peak processing times, extended absences, or in the event of a processing backlog occurs Exercise good judgement in the management administration of operational details of the financial aid process including but not limited to: Verification: Reviews incoming financial aid applications and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA. This requires knowledge of not only federal financial aid regulations but IRS tax laws and how they relate to federal financial aid Financial Aid Counselor Provide advising throughout the financial aid process to prospective, new and current students and their families Maintain a thorough knowledge of available types of financial aid, scholarships and general student eligibility criteria Exercise good judgement in the management administration of operational details of the financial aid process including but not limited to: Verification: Reviews incoming financial aid applications and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA. This requires knowledge of not only federal financial aid regulations but IRS tax laws and how they relate to federal financial aid Complete assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions Exercise great attention to detail when completing assignments as error in judgement or calculations could result in unintended consequences for the student and/or the institution such as under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school's reputation or loss of institutional eligibility Professional Judgement- Reviews and makes decisions on Satisfactory Academic Progress Appeals and special circumstances appeals. Updates the student ISIR data or PS data with approved changes. Has the authority to recalculate and make changes to financial aid awards when student's eligibility changes Reviews subsequent ISIRs received after initial ISIR to determine if we need to request additional information and re-process Reviews C Flags on ISIRs Review applications (FAFSA and CADAA) and awards students federal, state, and institutional aid Maintains knowledge of policies of other departments (registrar, student accounts, housing, athletics, study abroad, etc.) and understands the impact of them on a student's financial eligibility Utilizes conflict resolution skills to help students and parents to understand challenges and identify solutions Maintains student confidentiality in accordance with FERPA regulations Perform need assessment and examine verification documents to ensure compliance with Federal and State awarding regulations Maintain knowledge base and understanding of all regulations and policies to the administration of Federal, State, and Institutional aid programs At the direction of the Director or Associate Director, conducts Financial Aid presentations and various workshops on and off campus Responds to student emails, works with the enrollment information center to assist, and answers student phone calls Awards and coordinates athletic, graduate, and study abroad programs Assists with Return to Title IV calculations Participates in state, regional, and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the Federal and State aid programs Required Qualifications Ability to be analytical and quickly grasp Federal, State, and Institutional Regulations Understand FERPA and maintain confidentiality Excellent oral and written communication skills Ability to conduct financial aid workshops/presentations as needed Maintain a professional demeanor and empathize with students Ability to work independently in scheduling opportunities continuing training Ability to work by example and assist in training and assisting in processing of and by other staff members Attends workshops sponsored by the Department of Education and State affiliates Proficient in MS Excel, MS Word, MS PowerPoint Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Skills and Knowledge 3-5 years experience in Financial Aid with increasing responsibilities PeopleSoft, Campus Logic, Federal, State and Institutional e-programs Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
