Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Muslim Student Life & Interfaith Programs Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Equity & Community Inclusion Appointment Type This is a one year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday; 9:00 am - 6:00 pm Anticipated Hiring Range $4,691.00 - $4,800 per month ($56,292.00 - $57,600.00 annually) Salary is commensurate with experience. Position Summary Reporting to the Director of Diversity, Student Equity & Interfaith Programs, and under the overall strategic direction of the Assistant Vice President (AVP) for Equity & Community Inclusion, the Muslim Student Life & Interfaith Programs Coordinator provides coordination and oversight for culturally responsive programs and services which promote educational access and success of students at SF State, in particular, students who identify as a part of the Arab and Muslim Diaspora and those interested in Arab and Muslim cultures and faiths. The incumbent plans, develops, implements, and assesses various programs and events that provide unique opportunities for dialogue and engagement in order to build interfaith/intergroup relations on campus and create ties between and among Arab and Muslim students and the rest of the campus community. In coordination with campus partners, the incumbent provides academic and personal guidance to students, builds a network of appropriate, relevant resources for student academic success, develops and coordinates student programs, and seeks to positively-impact the overall campus climate for Arab and Muslim students on campus. Specifically, the Muslim Student Life & Interfaith Programs Coordinator provides activities and events in a targeted manner, which constitute high-quality, high-impact student experiences, with the goal of advancing educational equity and inclusion for Arab & Muslim students, while recognizing the diverse realities and complexities that comprise the Arab and Muslim identity in the Bay Area, in the US and in the global context - inclusive of culture, religion, politics, and nationality. The incumbent also serves as a first-responder to assist and support students who report experiencing a Islamophobia, as well as make appropriate referrals to relevant resources on campus, serve as an advisory in navigating campus processes/procedures, and recommend actions for institutional/systemic change as warranted, based on patterns in student reporting. The incumbent will also develop, implement, and evaluate best practices and programming for serving and supporting SF State students through a lens of inclusive interfaith, intercultural student services and student development theory and practice. These efforts will be achieved through careful coordination and strategic partnerships with the broader Student Affairs & Enrollment Management cabinet area, the Interfaith Programs Unit, relevant community-based organizations, and various spiritual/religious student organizations. Finally, the incumbent will also serve as an advisor for students who file complaints of discrimination, harassment and/or retaliation under CSU Executive Order 1097; and in this role, they will work closely with colleagues in Equity Programs & Compliance to ensure that they are familiar with all applicable policies and procedures. Position Information Program Development In collaboration with the team of the Interfaith Programs unit will plan, develop and implement interfaith programs, activities, and services to engage and enhance the spiritual life of students, staff, faculty on campus; Improve outcomes related to the Arab and Muslim student success, belonging and mattering from orientation to graduation; Develop partnerships with local and regional interfaith leaders and organizations within various religious/faith/spiritual life communities to positively impact Arab and Muslim student life on campus; Collaborate on projects from development through implementation and assessment including data collection, evaluation and reporting on programs and initiatives; Coordinate interfaith dialogue, service, and learning opportunities; Implement measures to track student well-being and academic progress for the purpose of evaluating the success of program interventions; Monitor, verify, and oversee budget for programs and services; Prepare and submit budget recommendations for program development; Participate in the evaluation of institutional practices and programs as they affect students and overall campus climate; and Plan and conduct relevant research in areas related to student success, student attrition, campus climate, and innovative programming. Coordinate Student Support & Community Advocacy Assist the Director of Diversity, Student Equity, & Interfaith Programs, Division of Equity & Community Inclusion, SAEM, student organizations, and the greater campus community to meet the needs of students with a specific focus on Arab and Muslim students and their intersecting identities; Provide students with guidance, advising, and referrals for targeted support services for their continued success and graduation; Consult, on behalf of students, with faculty and staff as appropriate; Collaborate with campus partners including the colleges, academic departments, faculty, student service units and student organizations on retention/student success initiatives; Develop and maintain a strong communication network with students and community based organizations; Collaborate with local and regional interfaith organizations and spiritual leaders to support student success; Collaborate with campus partners to address wellness and basic needs Collaborate with campus partners to enhance campus climate for Arab and Muslim students; Ensure networked communication with Diversity, Student Equity, & Interfaith Programs, AA&PI Student Services, the Black Unity Center, and other Center/Services within the Division of Equity & Community Inclusion; Partner with religious communities to align partnerships with the University mission of inclusion and diversity by affirming openness and acceptance of all; and Provide support and referrals to students, faculty, and staff, as needed. Training & Education Coordinate and facilitate conflict mediation, trainings, and facilitation of difficult dialogues about identity, faith, spirituality, and intersectionality and identity development; Oversee, train, and develop professional skills of student staff regarding best practices for office and program coordination; Develop and facilitate workshops and outreach programs for current and prospective students, faculty and staff; and Arrange and/or facilitate personal development workshops on career planning, academic advising, personal growth, time management, study skills, writing, internships, etc. in collaboration with campus partners. Office Coordination Demonstrate safe work practices for oneself, others and the office environment; Oversee the administrative functions of the office and supervise student staff; Provide oversight of the budget to monitor expenditures for programs and operations; Work with the Director of Diversity, Student Equity & Interfaith Programs and the units Administrative Analyst/Specialist to monitor and oversee budget for the administrative and programmatic functions of the office; Develop and lead assessment efforts of strategic and intervention strategies that support GI 2025 Initiative and the SAEM Strategic Plan; Develop and implement communication strategies and systems to ensure visibility of Interfaith Programs unit; Develop and maintain resource website/guide for prospective and current students; Design, develop and produce promotional materials for Interfaith Programs Unit; and Contribute to creating welcoming, inclusive and collaborative relationships within the Division of Equity & Community Inclusion, Student Affairs & Enrollment Management and the SFSU community. Other Duties as Assigned Minimum Qualifications Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications Master’s Degree in Higher Education/Student Affairs, Religion, Theology, Ministry, Counseling, Education, Ethnic Studies, Sociology, and/or related field; Comprehensive, current knowledge of legislation, resources and educational policies, procedures and practices regarding student success, including enrollment processes and financial options; Experience working directly with students of diverse faiths/spiritual life in the areas of advising, program development, coordination and student support related services; Knowledge of current and historical statewide, national, and global interfaith and spiritual life initiatives; Strong leadership and supervisory experience; Excellent communication skills: written, oral, and public speaking; Proven ability to collaborate and work effectively with individuals from diverse ethnic, cultural, spiritual, and socioeconomic backgrounds; Proven ability to foster intragroup community amongst people of diverse backgrounds; Experience in facilitating interfaith programming working with college students; commitment to religious pluralism and inclusion of/engagement with myriad faith identities and expressions Demonstrated commitment to student development, excellent interpersonal and written communication skills, budgetary literacy, Skills related to working independently and as a member of a team, cultivating an inclusive, diverse and welcoming environment; Experience coordinating events such as conferences, workshops and trainings; Familiarity with California State University (CSU) policies and procedures; Experience with high impact practices that facilitate access, success, and equity for diverse student population Bilingual/bicultural. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special The incumbent is a student advocate for the Division of Equity & Community Inclusion and the Student Affairs & Enrollment Management cabinet area. The incumbent must be able to clearly articulate and realize a vision that will provide administrative leadership, direction, and oversight for programs and services that support Arab and Muslim student life at SF State. Some travel to sites off-campus and work on weekends, evenings, and holidays may be required. Extended periods of the day may be spent in an office, working at a desk and on a computer, or at meetings. Additionally, the incumbent will be facilitating presentations on a fairly regular basis. Must be able to competently interact with a culturally and ethnically diverse population or students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information ** To be fully considered for this position, please include a cover letter along with your resume** SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Description: Working Title Muslim Student Life & Interfaith Programs Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Equity & Community Inclusion Appointment Type This is a one year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday; 9:00 am - 6:00 pm Anticipated Hiring Range $4,691.00 - $4,800 per month ($56,292.00 - $57,600.00 annually) Salary is commensurate with experience. Position Summary Reporting to the Director of Diversity, Student Equity & Interfaith Programs, and under the overall strategic direction of the Assistant Vice President (AVP) for Equity & Community Inclusion, the Muslim Student Life & Interfaith Programs Coordinator provides coordination and oversight for culturally responsive programs and services which promote educational access and success of students at SF State, in particular, students who identify as a part of the Arab and Muslim Diaspora and those interested in Arab and Muslim cultures and faiths. The incumbent plans, develops, implements, and assesses various programs and events that provide unique opportunities for dialogue and engagement in order to build interfaith/intergroup relations on campus and create ties between and among Arab and Muslim students and the rest of the campus community. In coordination with campus partners, the incumbent provides academic and personal guidance to students, builds a network of appropriate, relevant resources for student academic success, develops and coordinates student programs, and seeks to positively-impact the overall campus climate for Arab and Muslim students on campus. Specifically, the Muslim Student Life & Interfaith Programs Coordinator provides activities and events in a targeted manner, which constitute high-quality, high-impact student experiences, with the goal of advancing educational equity and inclusion for Arab & Muslim students, while recognizing the diverse realities and complexities that comprise the Arab and Muslim identity in the Bay Area, in the US and in the global context - inclusive of culture, religion, politics, and nationality. The incumbent also serves as a first-responder to assist and support students who report experiencing a Islamophobia, as well as make appropriate referrals to relevant resources on campus, serve as an advisory in navigating campus processes/procedures, and recommend actions for institutional/systemic change as warranted, based on patterns in student reporting. The incumbent will also develop, implement, and evaluate best practices and programming for serving and supporting SF State students through a lens of inclusive interfaith, intercultural student services and student development theory and practice. These efforts will be achieved through careful coordination and strategic partnerships with the broader Student Affairs & Enrollment Management cabinet area, the Interfaith Programs Unit, relevant community-based organizations, and various spiritual/religious student organizations. Finally, the incumbent will also serve as an advisor for students who file complaints of discrimination, harassment and/or retaliation under CSU Executive Order 1097; and in this role, they will work closely with colleagues in Equity Programs & Compliance to ensure that they are familiar with all applicable policies and procedures. Position Information Program Development In collaboration with the team of the Interfaith Programs unit will plan, develop and implement interfaith programs, activities, and services to engage and enhance the spiritual life of students, staff, faculty on campus; Improve outcomes related to the Arab and Muslim student success, belonging and mattering from orientation to graduation; Develop partnerships with local and regional interfaith leaders and organizations within various religious/faith/spiritual life communities to positively impact Arab and Muslim student life on campus; Collaborate on projects from development through implementation and assessment including data collection, evaluation and reporting on programs and initiatives; Coordinate interfaith dialogue, service, and learning opportunities; Implement measures to track student well-being and academic progress for the purpose of evaluating the success of program interventions; Monitor, verify, and oversee budget for programs and services; Prepare and submit budget recommendations for program development; Participate in the evaluation of institutional practices and programs as they affect students and overall campus climate; and Plan and conduct relevant research in areas related to student success, student attrition, campus climate, and innovative programming. Coordinate Student Support & Community Advocacy Assist the Director of Diversity, Student Equity, & Interfaith Programs, Division of Equity & Community Inclusion, SAEM, student organizations, and the greater campus community to meet the needs of students with a specific focus on Arab and Muslim students and their intersecting identities; Provide students with guidance, advising, and referrals for targeted support services for their continued success and graduation; Consult, on behalf of students, with faculty and staff as appropriate; Collaborate with campus partners including the colleges, academic departments, faculty, student service units and student organizations on retention/student success initiatives; Develop and maintain a strong communication network with students and community based organizations; Collaborate with local and regional interfaith organizations and spiritual leaders to support student success; Collaborate with campus partners to address wellness and basic needs Collaborate with campus partners to enhance campus climate for Arab and Muslim students; Ensure networked communication with Diversity, Student Equity, & Interfaith Programs, AA&PI Student Services, the Black Unity Center, and other Center/Services within the Division of Equity & Community Inclusion; Partner with religious communities to align partnerships with the University mission of inclusion and diversity by affirming openness and acceptance of all; and Provide support and referrals to students, faculty, and staff, as needed. Training & Education Coordinate and facilitate conflict mediation, trainings, and facilitation of difficult dialogues about identity, faith, spirituality, and intersectionality and identity development; Oversee, train, and develop professional skills of student staff regarding best practices for office and program coordination; Develop and facilitate workshops and outreach programs for current and prospective students, faculty and staff; and Arrange and/or facilitate personal development workshops on career planning, academic advising, personal growth, time management, study skills, writing, internships, etc. in collaboration with campus partners. Office Coordination Demonstrate safe work practices for oneself, others and the office environment; Oversee the administrative functions of the office and supervise student staff; Provide oversight of the budget to monitor expenditures for programs and operations; Work with the Director of Diversity, Student Equity & Interfaith Programs and the units Administrative Analyst/Specialist to monitor and oversee budget for the administrative and programmatic functions of the office; Develop and lead assessment efforts of strategic and intervention strategies that support GI 2025 Initiative and the SAEM Strategic Plan; Develop and implement communication strategies and systems to ensure visibility of Interfaith Programs unit; Develop and maintain resource website/guide for prospective and current students; Design, develop and produce promotional materials for Interfaith Programs Unit; and Contribute to creating welcoming, inclusive and collaborative relationships within the Division of Equity & Community Inclusion, Student Affairs & Enrollment Management and the SFSU community. Other Duties as Assigned Minimum Qualifications Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications Master’s Degree in Higher Education/Student Affairs, Religion, Theology, Ministry, Counseling, Education, Ethnic Studies, Sociology, and/or related field; Comprehensive, current knowledge of legislation, resources and educational policies, procedures and practices regarding student success, including enrollment processes and financial options; Experience working directly with students of diverse faiths/spiritual life in the areas of advising, program development, coordination and student support related services; Knowledge of current and historical statewide, national, and global interfaith and spiritual life initiatives; Strong leadership and supervisory experience; Excellent communication skills: written, oral, and public speaking; Proven ability to collaborate and work effectively with individuals from diverse ethnic, cultural, spiritual, and socioeconomic backgrounds; Proven ability to foster intragroup community amongst people of diverse backgrounds; Experience in facilitating interfaith programming working with college students; commitment to religious pluralism and inclusion of/engagement with myriad faith identities and expressions Demonstrated commitment to student development, excellent interpersonal and written communication skills, budgetary literacy, Skills related to working independently and as a member of a team, cultivating an inclusive, diverse and welcoming environment; Experience coordinating events such as conferences, workshops and trainings; Familiarity with California State University (CSU) policies and procedures; Experience with high impact practices that facilitate access, success, and equity for diverse student population Bilingual/bicultural. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special The incumbent is a student advocate for the Division of Equity & Community Inclusion and the Student Affairs & Enrollment Management cabinet area. The incumbent must be able to clearly articulate and realize a vision that will provide administrative leadership, direction, and oversight for programs and services that support Arab and Muslim student life at SF State. Some travel to sites off-campus and work on weekends, evenings, and holidays may be required. Extended periods of the day may be spent in an office, working at a desk and on a computer, or at meetings. Additionally, the incumbent will be facilitating presentations on a fairly regular basis. Must be able to competently interact with a culturally and ethnically diverse population or students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information ** To be fully considered for this position, please include a cover letter along with your resume** SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Program Support Specialist College of Extended Education & Global Engagement Job #531198 First Review Date: October 15, 2023 Open until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #531198) Administrative Support Coordinator II, Program Support Specialist, Salary Range: $3,681-$6,034. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the College of Extended Education & Global Engagement. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement system (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Position Summary: Under the lead of the Program Coordinator, this position will provide broad support to staff responsible for the planning, development, and delivery of programs for the College of Extended Education and Global Engagement (CEEGE). The program Support Specialist will assist CEEGE program coordinators, student support coordinators, and faculty in coordinating courses and field trips, generating class rosters, ensuring courses are evaluated, and in support of course communications with students. Key Responsibilities: Tracking Programs and Courses: Monitor course rosters; notify faculty of enrollments; produce preliminary and final rosters for faculty as needed; obtain final rosters from faculty to verify attendance. Ensure that all courses are evaluated; monitor participation, develop strategies to encourage students to complete evaluations; compile and distribute results to coordinators, instructors, and administrators as appropriate. Develop processes to track certificates of completion; verify completion of certificate requirements; prepare certificates for signature; record certificates in student files; send certificates to students. Work closely with the coordinators to monitor and support proposed course/program offerings, prepare proposals for review and routing, and correspond with instructors as needed to obtain course details and additional documentation needed. Assist with the preparation of reports and/or summarized data for the coordinators as requested (such as number of courses, number of students enrolled, number of certificates awarded, etc.). Monitor professional subscriptions, memberships, and licenses for CEEGE courses/programs. Processing & Tracking Hiring Documents: Prepare faculty and student hire contracts passed on information developed by the coordinators, the Budget Analyst and approved by the Dean; track that contracts are executed and returned in a timely manner; assist with notifying new faculty to complete hiring documents. Coordinate with Academic Personnel Services/Human Resources to generate summer session contracts; print and obtain signatures; distribute copies to faculty and APS/HR. Initiate faculty pay requests, matching with course rosters and agreements and ensure that they are reviewed as needed before being processed. Monitor and follow up on outstanding documents (agreements, rosters, pay requests and hiring documents) as needed to maintain timelines of payments. Support Course/Program and Field Trips: Logistics: identify and arrange with facilities for meetings and for off-campus classes. Coordinate with Risk Management to secure contracts for facilities and obtain certificates of insurance, as needed. Coordinate field trips: gather details from faculty and notify appropriate CEEGE staff so field trip releases can be generated; monitor and/or obtain release of liability forms from students; prepare and confirm vehicle requests and arrange for drivers as needed; coordinate site logistics to ensure access as needed. Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments; thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use a broad range of technology, systems and packages; ability to independently handle multiple work unit priorities and projects; ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projections; ability to draft and compose correspondence and standard reports; ability to handle effectively a broad range of interpersonal contacts, including thos e at a higher level and those sensitive in nature; ability to coordinate complex logistics; ability to work under multiple deadlines. The incumbent must have strong communication skills and a commitment to customer service, be proactive and self-motivated to support the diverse needs of faculty, students, and staff related to initiatives within the college and an ability to communicate effectively with a diverse population. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and to be able to clearly communicate verbally and in writing. This position requires a knowledge of business mathematics beyond basic arithmetic. Must have the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: College degree; two years in progressively responsible administrative or clerical position; experience in an academic office or educational setting with a diverse student and staff population; working knowledge of PeopleSoft, Slate, social media platforms, 25Live, Google Suite, Adobe Sign and other software used by Cal Poly Humboldt. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The first review date for submitted application materials is on October 15, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cl Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: September 22, 2023 Closing Date/Time: Open until filled
Description: Program Support Specialist College of Extended Education & Global Engagement Job #531198 First Review Date: October 15, 2023 Open until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #531198) Administrative Support Coordinator II, Program Support Specialist, Salary Range: $3,681-$6,034. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the College of Extended Education & Global Engagement. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement system (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Position Summary: Under the lead of the Program Coordinator, this position will provide broad support to staff responsible for the planning, development, and delivery of programs for the College of Extended Education and Global Engagement (CEEGE). The program Support Specialist will assist CEEGE program coordinators, student support coordinators, and faculty in coordinating courses and field trips, generating class rosters, ensuring courses are evaluated, and in support of course communications with students. Key Responsibilities: Tracking Programs and Courses: Monitor course rosters; notify faculty of enrollments; produce preliminary and final rosters for faculty as needed; obtain final rosters from faculty to verify attendance. Ensure that all courses are evaluated; monitor participation, develop strategies to encourage students to complete evaluations; compile and distribute results to coordinators, instructors, and administrators as appropriate. Develop processes to track certificates of completion; verify completion of certificate requirements; prepare certificates for signature; record certificates in student files; send certificates to students. Work closely with the coordinators to monitor and support proposed course/program offerings, prepare proposals for review and routing, and correspond with instructors as needed to obtain course details and additional documentation needed. Assist with the preparation of reports and/or summarized data for the coordinators as requested (such as number of courses, number of students enrolled, number of certificates awarded, etc.). Monitor professional subscriptions, memberships, and licenses for CEEGE courses/programs. Processing & Tracking Hiring Documents: Prepare faculty and student hire contracts passed on information developed by the coordinators, the Budget Analyst and approved by the Dean; track that contracts are executed and returned in a timely manner; assist with notifying new faculty to complete hiring documents. Coordinate with Academic Personnel Services/Human Resources to generate summer session contracts; print and obtain signatures; distribute copies to faculty and APS/HR. Initiate faculty pay requests, matching with course rosters and agreements and ensure that they are reviewed as needed before being processed. Monitor and follow up on outstanding documents (agreements, rosters, pay requests and hiring documents) as needed to maintain timelines of payments. Support Course/Program and Field Trips: Logistics: identify and arrange with facilities for meetings and for off-campus classes. Coordinate with Risk Management to secure contracts for facilities and obtain certificates of insurance, as needed. Coordinate field trips: gather details from faculty and notify appropriate CEEGE staff so field trip releases can be generated; monitor and/or obtain release of liability forms from students; prepare and confirm vehicle requests and arrange for drivers as needed; coordinate site logistics to ensure access as needed. Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments; thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use a broad range of technology, systems and packages; ability to independently handle multiple work unit priorities and projects; ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projections; ability to draft and compose correspondence and standard reports; ability to handle effectively a broad range of interpersonal contacts, including thos e at a higher level and those sensitive in nature; ability to coordinate complex logistics; ability to work under multiple deadlines. The incumbent must have strong communication skills and a commitment to customer service, be proactive and self-motivated to support the diverse needs of faculty, students, and staff related to initiatives within the college and an ability to communicate effectively with a diverse population. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and to be able to clearly communicate verbally and in writing. This position requires a knowledge of business mathematics beyond basic arithmetic. Must have the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: College degree; two years in progressively responsible administrative or clerical position; experience in an academic office or educational setting with a diverse student and staff population; working knowledge of PeopleSoft, Slate, social media platforms, 25Live, Google Suite, Adobe Sign and other software used by Cal Poly Humboldt. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The first review date for submitted application materials is on October 15, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cl Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: September 22, 2023 Closing Date/Time: Open until filled
