State of Nevada
Carson City, Nevada, United States
Announcement Number: 152259829 BARBARA K. CEGAVSKE Secretary of State STATE OF NEVADA SCOTT W. ANDERSON Chief Deputy Secretary of State NEVADA STATE CAPITOL MEYERS ANNEX LAS VEGAS OFFICE 101 N. Carson Street, Suite 3 COMMERCIAL RECORDINGS 250 Las Vegas Blvd. North, Ste. 400 Carson City, Nevada 89701-3714 202 N. Carson Street Las Vegas, Nevada 89030 Carson City, Nevada 89701-4201 nvsos.gov OFFICE OF THE SECRETARY OF STATE November 2, 2020 Deputy Secretary of State for Operations Unclassified Open Competitive This is an open competitive recruitment, open to all qualified applicants. This position is appointed by and serves at the pleasure of the Secretary of State. POSITION: Under general direction from the Secretary of State and the Chief Deputy Secretary of State, provide oversight for the internal administrative functions of the Office of the Secretary of State (SOS), including the agency's budget, personnel management, information technology services and facilities management. Major Duties/responsibilities of the position include: • Direct oversight of the SOS financial section including biennial budget preparation, preparation of fiscal notes for proposed legislation, ongoing budget tracking and management, year-end closing, work programs, purchasing, contract management, accounts payable and receivable, establishing and monitoring compliance with internal controls, revenue tracking and forecasting, and attendance/presentation at meetings of the Board of Examiners and the Interim Finance Committee as necessary; • Oversight of the SOS information technology services section including providing general direction and assistance to the SOS Chief Information Technology Manager in prioritizing and monitoring SOS IT projects/change orders/help desk tickets and regular maintenance, establishing/performing regular review and updates of SOS IT policies and procedures, ensuring compliance with State of Nevada Enterprise Information Technology Services policies and procedures, ensuring SOS IT project deadlines are met, and forecasting IT resource needs; • Direct the office's personnel section, including assisting the SOS Personnel Analyst II with day-to-day management of recruiting, training, payroll, disciplinary actions, management of grievances, terminations, position grouping maintenance, reclassifications, workplace safety policies and procedures, workers compensation, establishing/performing regular review and updates of SOS personnel policies, ensuring compliance with State of Nevada personnel laws, regulations, policies and procedures, and assisting with employee relations matters office-wide; • Direct responsibility for facilities management for SOS facilities in Carson City and Las Vegas, including interaction with State of Nevada Public Works/Buildings and Grounds/Leasing Services and private property owners of leased facilities to ensure all SOS facilities are functional, safe and secure; and • Mentoring and supervision of the Operations Administrative Assistant positions (currently 2 FTE), including responsibility for staffing and management of the SOS Capitol Reception desk, managing office-wide equipment and supply needs, and travel coordination. • Serving as a contributing member of the SOS Executive team, including participation in strategic planning efforts for the office as a whole, assisting in developing and advocating for legislative measures to advance the policy and operational needs of the office as a whole, and acting in the stead of the Secretary at various boards and commissions as necessary and appropriate. Education and Experience to Qualify: • A Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a related field OR an equivalent combination of education and experience including directly related experience in performing professional management and/or administrative duties in a government setting; • Experience with information technology projects including a basic understanding of IT project management and/or the different phases of designing, developing, and launching an IT project; • Experience with standard governmental budgeting and accounting principles and processes; • Experience with legislative and regulatory processes; • Experience with governmental personnel administration; and • Experience with strategic planning, critical thinking and decision-making at the senior administrative or executive level. Knowledge, Skills and Abilities: • Working knowledge of governmental financial administrating including budgeting process, governmental purchasing/contracting processes and budget forecasting; • Information Technology project management skills and an understanding of an IT life cycle; • Ability to interpret and correctly apply laws, regulations, policies and procedures; • Aptitude for comprehensive analytical research and presentation of findings; • Strong communication skills, both verbal and written, including public speaking, presentation and correspondence to an executive-level audience; and • Ability to collaborate with others in order to provide effective solutions to operational challenges. This position requires travel up to 25% of the time, primarily to the Las Vegas SOS office and serves in a permanent on-call capacity. Approximate Annual Salary: Up to $110,211.00 on Employee/Employer retirement plan, plus benefits. *Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary. Benefits: The state benefits package includes a retirement system; paid health, vision, dental, life, and disability insurance; 11 paid holidays; and paid sick and annual leave. Other employee paid benefits such as deferred compensation plans are available. Position Location: Carson City, Nevada Letters of interest and Resumes will be accepted until the position is filled. (Please note that all letters of interest and resumes will be accepted on a first-come, first-served basis. Resumes will be considered until recruitment needs are satisfied. Submit Letters of Interest/Resumes/Direct inquiries to: Email to: wgetz@sos.nv.gov Or hard copies can be mailed to: Office of the Secretary of State Attn: Human Resources 101 North Carson Street, Suite 3 Carson City, NV 89701 (775) 684-5716 In the subject line, please reference: Deputy Secretary for Operations The State of Nevada is an Equal Opportunity Employer. Closing Date/Time: Until recruitment needs are satisfied
Jan 16, 2021
Full Time
Announcement Number: 152259829 BARBARA K. CEGAVSKE Secretary of State STATE OF NEVADA SCOTT W. ANDERSON Chief Deputy Secretary of State NEVADA STATE CAPITOL MEYERS ANNEX LAS VEGAS OFFICE 101 N. Carson Street, Suite 3 COMMERCIAL RECORDINGS 250 Las Vegas Blvd. North, Ste. 400 Carson City, Nevada 89701-3714 202 N. Carson Street Las Vegas, Nevada 89030 Carson City, Nevada 89701-4201 nvsos.gov OFFICE OF THE SECRETARY OF STATE November 2, 2020 Deputy Secretary of State for Operations Unclassified Open Competitive This is an open competitive recruitment, open to all qualified applicants. This position is appointed by and serves at the pleasure of the Secretary of State. POSITION: Under general direction from the Secretary of State and the Chief Deputy Secretary of State, provide oversight for the internal administrative functions of the Office of the Secretary of State (SOS), including the agency's budget, personnel management, information technology services and facilities management. Major Duties/responsibilities of the position include: • Direct oversight of the SOS financial section including biennial budget preparation, preparation of fiscal notes for proposed legislation, ongoing budget tracking and management, year-end closing, work programs, purchasing, contract management, accounts payable and receivable, establishing and monitoring compliance with internal controls, revenue tracking and forecasting, and attendance/presentation at meetings of the Board of Examiners and the Interim Finance Committee as necessary; • Oversight of the SOS information technology services section including providing general direction and assistance to the SOS Chief Information Technology Manager in prioritizing and monitoring SOS IT projects/change orders/help desk tickets and regular maintenance, establishing/performing regular review and updates of SOS IT policies and procedures, ensuring compliance with State of Nevada Enterprise Information Technology Services policies and procedures, ensuring SOS IT project deadlines are met, and forecasting IT resource needs; • Direct the office's personnel section, including assisting the SOS Personnel Analyst II with day-to-day management of recruiting, training, payroll, disciplinary actions, management of grievances, terminations, position grouping maintenance, reclassifications, workplace safety policies and procedures, workers compensation, establishing/performing regular review and updates of SOS personnel policies, ensuring compliance with State of Nevada personnel laws, regulations, policies and procedures, and assisting with employee relations matters office-wide; • Direct responsibility for facilities management for SOS facilities in Carson City and Las Vegas, including interaction with State of Nevada Public Works/Buildings and Grounds/Leasing Services and private property owners of leased facilities to ensure all SOS facilities are functional, safe and secure; and • Mentoring and supervision of the Operations Administrative Assistant positions (currently 2 FTE), including responsibility for staffing and management of the SOS Capitol Reception desk, managing office-wide equipment and supply needs, and travel coordination. • Serving as a contributing member of the SOS Executive team, including participation in strategic planning efforts for the office as a whole, assisting in developing and advocating for legislative measures to advance the policy and operational needs of the office as a whole, and acting in the stead of the Secretary at various boards and commissions as necessary and appropriate. Education and Experience to Qualify: • A Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a related field OR an equivalent combination of education and experience including directly related experience in performing professional management and/or administrative duties in a government setting; • Experience with information technology projects including a basic understanding of IT project management and/or the different phases of designing, developing, and launching an IT project; • Experience with standard governmental budgeting and accounting principles and processes; • Experience with legislative and regulatory processes; • Experience with governmental personnel administration; and • Experience with strategic planning, critical thinking and decision-making at the senior administrative or executive level. Knowledge, Skills and Abilities: • Working knowledge of governmental financial administrating including budgeting process, governmental purchasing/contracting processes and budget forecasting; • Information Technology project management skills and an understanding of an IT life cycle; • Ability to interpret and correctly apply laws, regulations, policies and procedures; • Aptitude for comprehensive analytical research and presentation of findings; • Strong communication skills, both verbal and written, including public speaking, presentation and correspondence to an executive-level audience; and • Ability to collaborate with others in order to provide effective solutions to operational challenges. This position requires travel up to 25% of the time, primarily to the Las Vegas SOS office and serves in a permanent on-call capacity. Approximate Annual Salary: Up to $110,211.00 on Employee/Employer retirement plan, plus benefits. *Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary. Benefits: The state benefits package includes a retirement system; paid health, vision, dental, life, and disability insurance; 11 paid holidays; and paid sick and annual leave. Other employee paid benefits such as deferred compensation plans are available. Position Location: Carson City, Nevada Letters of interest and Resumes will be accepted until the position is filled. (Please note that all letters of interest and resumes will be accepted on a first-come, first-served basis. Resumes will be considered until recruitment needs are satisfied. Submit Letters of Interest/Resumes/Direct inquiries to: Email to: wgetz@sos.nv.gov Or hard copies can be mailed to: Office of the Secretary of State Attn: Human Resources 101 North Carson Street, Suite 3 Carson City, NV 89701 (775) 684-5716 In the subject line, please reference: Deputy Secretary for Operations The State of Nevada is an Equal Opportunity Employer. Closing Date/Time: Until recruitment needs are satisfied
City of Kansas City, MO
Kansas City, MO, United States
Department/Division: General Services Department/Corporate Safety Division Salary Range: $5,719 - $10,262/month Work Location: 414 E. 12th Street Normal Work Days/Hours: Monday-Friday 8 a.m. to 5 p.m. Application Deadline Date: Open until filled Responsibilities Assists with the development of a City's Risk Management program, policies, procedures, and controls. Provide oversight and management of comprehensive insurance policies, corporate safety and health, loss control and loss prevention, claims adjusting and resolution, budget preparation and expenditure review. Knowledge of the fundamentals of risk management and enterprise risk such as identifying, assessing, measuring, and controlling threats and risks to a department that originate from a variety of sources including properties, causalities, liabilities, injuries, and legislative risks sufficient to address risk exposure in the City of Kansas City. This position reports to the Director of the General Services Department and serves as the central liaison to the City's Risk Management Committee. Qualifications REQUIRES an accredited Bachelor's degree in engineering, business or public administration or other appropriate disciplines and 8 years of experience in varied public or private sector programs, including 4 years of progressively responsible, administrative and supervisory experience in a business setting. Preference given for an accredited Bachelor's degree in business administration, occupational safety or a related field, experience in Risk Management, managing a self-insured/self-administrated property/casualty/worker's compensation insurance program in a public entity risk management setting or insurance claim management, and 1 or more of the following certifications-Certified Risk Manager (CRM), Associate in Risk Management (ARM), Associate in Claims (AIC), Chartered Property and Casualty Underwriter (CPCU), Licensed Risk Manager, Certified Insurance Administrator. Who May Apply To establish a/supplement an existing promotional eligible list. Applicants for promotional opportunities must be current employees of the City of Kansas City, Missouri who have completed their initial six (6) month probationary period and meet the qualifications. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER DEPARTMENT ARE FOR THE WATER DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the Human Resources Department, Recruitment & Selections Division at (816) 513-1945.
Dec 21, 2020
Department/Division: General Services Department/Corporate Safety Division Salary Range: $5,719 - $10,262/month Work Location: 414 E. 12th Street Normal Work Days/Hours: Monday-Friday 8 a.m. to 5 p.m. Application Deadline Date: Open until filled Responsibilities Assists with the development of a City's Risk Management program, policies, procedures, and controls. Provide oversight and management of comprehensive insurance policies, corporate safety and health, loss control and loss prevention, claims adjusting and resolution, budget preparation and expenditure review. Knowledge of the fundamentals of risk management and enterprise risk such as identifying, assessing, measuring, and controlling threats and risks to a department that originate from a variety of sources including properties, causalities, liabilities, injuries, and legislative risks sufficient to address risk exposure in the City of Kansas City. This position reports to the Director of the General Services Department and serves as the central liaison to the City's Risk Management Committee. Qualifications REQUIRES an accredited Bachelor's degree in engineering, business or public administration or other appropriate disciplines and 8 years of experience in varied public or private sector programs, including 4 years of progressively responsible, administrative and supervisory experience in a business setting. Preference given for an accredited Bachelor's degree in business administration, occupational safety or a related field, experience in Risk Management, managing a self-insured/self-administrated property/casualty/worker's compensation insurance program in a public entity risk management setting or insurance claim management, and 1 or more of the following certifications-Certified Risk Manager (CRM), Associate in Risk Management (ARM), Associate in Claims (AIC), Chartered Property and Casualty Underwriter (CPCU), Licensed Risk Manager, Certified Insurance Administrator. Who May Apply To establish a/supplement an existing promotional eligible list. Applicants for promotional opportunities must be current employees of the City of Kansas City, Missouri who have completed their initial six (6) month probationary period and meet the qualifications. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER DEPARTMENT ARE FOR THE WATER DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the Human Resources Department, Recruitment & Selections Division at (816) 513-1945.
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Description: POSITION SUMMARY: The Executive Director is responsible for the day-to-day operation of the California Maritime Academy Foundation (CMAF). This includes oversight: planning and execution of the Foundation operational budgets; grant awards; campaign and gift accounting; accounts payable and receiving; planning board meetings including agendas and support material and; maintenance of all official records, minutes, and governing documents. The Executive Director has the authority and responsibility to implement decisions with the policies set forth by the Board in a manner consistent with the articles of incorporation, bylaws, policies and practices of the Foundation, and applicable CSU, federal, state and local laws. The Executive Director has the authority to enter into contracts on behalf of the Foundation in accordance with CMAF, Cal Maritime, and CSU policies. The Executive Director will directly oversee the third-party contractor managing the marine development vessel donation program. The Executive Director will serve on and provide staff support for all CMAF Board committees. HOW TO APPLY: Interested parties should submit the Cal Maritime Employment Application, a cover letter and resume. Apply on-line at http://www.csum.edu/web/hr/careers. ABOUT THE CALIFORNIA STATE UNIVERSITY MARITIME ACADEMY: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on a scenic waterfront site in Vallejo, the campus serves a student population of approximately 1100 undergraduates and 50 graduate students. The campus currently offers undergraduate degrees in Mechanical Engineering, Facilities Engineering Technology, Marine Engineering Technology, Marine Transportation, Global and Maritime Studies, and Business Administration. A master's degree in Transportation and Engineering Management is offered as well as a number of extended learning programs and courses. MAJOR RESPONSIBILITIES: Lead the daily CMAF administration and operation • Work closely with the CMAF Controller to ensure timely preparation and filing of all tax and other not-for-profit federal and state filing requirements • Monthly monitoring of financial statements with the CMAF Controller and monthly reviews of investment reports and strategies with CMAF outside investment counsel • Weekly review of all current and outstanding accounts payable and receivables • Annual preparation of the CMAF and Marine Development operating budgets • Oversees the work of the Director of Advancement Services • Recommend CMAF policies and procedures as needed to support CMAF governance and administration • Work collaboratively with volunteers and senior administrators to identify and recruit potential board and committee volunteers. • Collaborate with campus faculty, administration, and student leaders to promote the Foundation and celebrate impactful gifts. • Serve as an advocate for the Leading the Way campaign for internal and external stakeholders Oversight and administration of Marine Development Program (MDC) • Staff the CMAF Marine Development Committee to ensure vessel donation program is in full compliance with CSU, state, and federal regulations. • Oversee daily management of the MDC program working with volunteers, staff and contracted parties to ensure the timely administration of the program. • Ability to respond quickly to short-fused vessel donation and charter opportunities. • Approve and execute all vessel charter agreements. • Engage outside legal counsel and the Chancellor's Office when needed to provide expertise on complex vessel donations and charter agreement enforcement. CMAF Board and Committee Meetings • Direct and support CMAF Board and Committee meetings working with the Board and Committee Chairs. • Work with the CMAF staff board secretary to ensure the timely preparation of agendas and support materials, posting of all meetings on the CMAF Web page, and timely completion of meeting minutes. Gift Acceptance • Approve and accept gifts up to $250,000 on behalf of the Foundation in accordance with University and CSU policies. • Oversight of the gift receipting and donor acknowledgment process. • Convene the University Gift Acceptance Committee as needed Asset Management • Work collaboratively with the Cal Maritime Corporation in managing the usage of the CMAF owned Anchor Center. This includes tenant usage and future development plans for the highest and best usage of the property. • Work collaboratively with the Athletic Department on maintenance and upkeep of CMAF vessels being used to support the athletic program. REQUIRED QUALIFICATIONS: • Bachelor's degree from an accredited academic institution • Minimum of 3 years related management experience in an educational institution or other not-for-profit organization. • Minimum of 2 years related experience in working with board level volunteers in an academic or not-for-profit organization. • Superior written and oral communication skills including the ability to facilitate meetings, open discussions, and to make presentations. Ability to write executive level correspondence and reports. • Demonstrated attention to detail and meticulous organization skills with proven ability to manage competing priorities and deadlines. • Ability to read financial statements and supervise the maintenance of all financial records. • Proficiency in Microsoft Office including Word, Outlook, PowerPoint and Excel. • Self-motivation and discipline to regularly set and achieve goals • Ability work effectively in a team: cooperative working relations with colleagues, staff, faculty, cadets, and volunteers. PREFERRED QUALIFICATIONS: • Master's degree from an accredited academic institution in management, or not-for-profit administration • Knowledge of strategic relationship building and engagement techniques. • Familiarity with the concept and purposes of philanthropic foundations and their relationship to their constituencies. • Experience with Raiser's Edge fundraising software or other CRM software. SPECIAL CONDITIONS: PHYSICAL, MENTAL and ENVIRONMENTAL CONDITIONS: • Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. HOURS of WORK/TRAVEL: Attend meetings and events outside of normal business hours. BACKGROUND CHECK: A background check (including a criminal records check including and fingerprinting) must be satisfactorily completed before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. DESIGNATED POSITION: This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. MANDATED REPORTER: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. ELIGIBILITY TO WORK: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. TITLE IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO STATEMENT: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Closing Date/Time: Open until filled
Dec 21, 2020
Full Time
Description: POSITION SUMMARY: The Executive Director is responsible for the day-to-day operation of the California Maritime Academy Foundation (CMAF). This includes oversight: planning and execution of the Foundation operational budgets; grant awards; campaign and gift accounting; accounts payable and receiving; planning board meetings including agendas and support material and; maintenance of all official records, minutes, and governing documents. The Executive Director has the authority and responsibility to implement decisions with the policies set forth by the Board in a manner consistent with the articles of incorporation, bylaws, policies and practices of the Foundation, and applicable CSU, federal, state and local laws. The Executive Director has the authority to enter into contracts on behalf of the Foundation in accordance with CMAF, Cal Maritime, and CSU policies. The Executive Director will directly oversee the third-party contractor managing the marine development vessel donation program. The Executive Director will serve on and provide staff support for all CMAF Board committees. HOW TO APPLY: Interested parties should submit the Cal Maritime Employment Application, a cover letter and resume. Apply on-line at http://www.csum.edu/web/hr/careers. ABOUT THE CALIFORNIA STATE UNIVERSITY MARITIME ACADEMY: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on a scenic waterfront site in Vallejo, the campus serves a student population of approximately 1100 undergraduates and 50 graduate students. The campus currently offers undergraduate degrees in Mechanical Engineering, Facilities Engineering Technology, Marine Engineering Technology, Marine Transportation, Global and Maritime Studies, and Business Administration. A master's degree in Transportation and Engineering Management is offered as well as a number of extended learning programs and courses. MAJOR RESPONSIBILITIES: Lead the daily CMAF administration and operation • Work closely with the CMAF Controller to ensure timely preparation and filing of all tax and other not-for-profit federal and state filing requirements • Monthly monitoring of financial statements with the CMAF Controller and monthly reviews of investment reports and strategies with CMAF outside investment counsel • Weekly review of all current and outstanding accounts payable and receivables • Annual preparation of the CMAF and Marine Development operating budgets • Oversees the work of the Director of Advancement Services • Recommend CMAF policies and procedures as needed to support CMAF governance and administration • Work collaboratively with volunteers and senior administrators to identify and recruit potential board and committee volunteers. • Collaborate with campus faculty, administration, and student leaders to promote the Foundation and celebrate impactful gifts. • Serve as an advocate for the Leading the Way campaign for internal and external stakeholders Oversight and administration of Marine Development Program (MDC) • Staff the CMAF Marine Development Committee to ensure vessel donation program is in full compliance with CSU, state, and federal regulations. • Oversee daily management of the MDC program working with volunteers, staff and contracted parties to ensure the timely administration of the program. • Ability to respond quickly to short-fused vessel donation and charter opportunities. • Approve and execute all vessel charter agreements. • Engage outside legal counsel and the Chancellor's Office when needed to provide expertise on complex vessel donations and charter agreement enforcement. CMAF Board and Committee Meetings • Direct and support CMAF Board and Committee meetings working with the Board and Committee Chairs. • Work with the CMAF staff board secretary to ensure the timely preparation of agendas and support materials, posting of all meetings on the CMAF Web page, and timely completion of meeting minutes. Gift Acceptance • Approve and accept gifts up to $250,000 on behalf of the Foundation in accordance with University and CSU policies. • Oversight of the gift receipting and donor acknowledgment process. • Convene the University Gift Acceptance Committee as needed Asset Management • Work collaboratively with the Cal Maritime Corporation in managing the usage of the CMAF owned Anchor Center. This includes tenant usage and future development plans for the highest and best usage of the property. • Work collaboratively with the Athletic Department on maintenance and upkeep of CMAF vessels being used to support the athletic program. REQUIRED QUALIFICATIONS: • Bachelor's degree from an accredited academic institution • Minimum of 3 years related management experience in an educational institution or other not-for-profit organization. • Minimum of 2 years related experience in working with board level volunteers in an academic or not-for-profit organization. • Superior written and oral communication skills including the ability to facilitate meetings, open discussions, and to make presentations. Ability to write executive level correspondence and reports. • Demonstrated attention to detail and meticulous organization skills with proven ability to manage competing priorities and deadlines. • Ability to read financial statements and supervise the maintenance of all financial records. • Proficiency in Microsoft Office including Word, Outlook, PowerPoint and Excel. • Self-motivation and discipline to regularly set and achieve goals • Ability work effectively in a team: cooperative working relations with colleagues, staff, faculty, cadets, and volunteers. PREFERRED QUALIFICATIONS: • Master's degree from an accredited academic institution in management, or not-for-profit administration • Knowledge of strategic relationship building and engagement techniques. • Familiarity with the concept and purposes of philanthropic foundations and their relationship to their constituencies. • Experience with Raiser's Edge fundraising software or other CRM software. SPECIAL CONDITIONS: PHYSICAL, MENTAL and ENVIRONMENTAL CONDITIONS: • Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. HOURS of WORK/TRAVEL: Attend meetings and events outside of normal business hours. BACKGROUND CHECK: A background check (including a criminal records check including and fingerprinting) must be satisfactorily completed before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. DESIGNATED POSITION: This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. MANDATED REPORTER: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. ELIGIBILITY TO WORK: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. TITLE IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO STATEMENT: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Closing Date/Time: Open until filled
