20 jobs found

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Vice Chancellor, Professional and Continuing Education (AVC, PaCE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $17,917 per month, commensurate with qualifications and experience. The salary range for this classification is $9,167 to $24,425 per month. Classification Administrator IV Position Information The California State University, Office of the Chancellor, is seeking an Assistant Vice Chancellor, Professional and Continuing Education . This position is a systemwide innovator who can help CSU campuses build programs that enable students who are not normally served by the “traditional” higher education marketplace to flourish in the California State University. This includes both credit and non-credit programs with specific attention to the delivery of high-quality fully-online and hybrid education. The AVC also supports strategic planning on behalf of professional and continuing education programs in furthering the mission of the CSU. The AVC advocates for the broader strategies of the CSU, which include building strategic partnerships that help Californians (and others) earn valuable degrees while also responding to the market demands of California’s various corporate and nonprofit interests. In addition, the AVC supports the infrastructure necessary for system-level consistency while also supporting a diversity of approaches for meeting the various demands of professional and continuing education in California. As an advocate for these programs and students, the AVC is responsible for supporting the creativity located on the campuses of the CSU. The AVC also oversees the Professional and Continuing Education department within the Office of the Chancellor and is the key leadership partner for the Commission on Continuing and Professional Education (CPaCE), online education strategy, external workforce development groups, career training and professional development. Responsibilities Under the general direction of the Deputy Vice Chancellor, Academic and Student Affairs , the responsibilities of the Assistant Vice Chancellor, Professional and Continuing Education include: Systemwide leadership, support, and management of continuing and professional education initiatives -Provide system-level leadership in the area of continuing and professional education while delivering a strong and clear vision for continuing, and professional and online education in the CSU. -Serve as the key liaison and thought partner to CSU campus deans and associate vice presidents of continuing and professional education on the campuses, establishing a leadership ethos amongst that group to help support wider systemic change. -Lead forward-thinking conversations and vision around the delivery of responsive programs based in online and hybrid modalities that can help both undergraduate and graduate students complete a CSU degree. -Be an advocate for campus initiatives at the system office while also being a strong partner to colleagues within and beyond Academic and Student Affairs in the CSU. -Be a leader in student success in line with the system’s broader GI 2025 goals. -Provide leadership and advice on system professional and continuing education activities. -Provide strategic planning, advocacy, and communication on behalf of self-supporting activities in furthering the mission of the CSU, -Stimulate activity for credit and non-credit programs and courses, online education, workforce development, career training, and professional development. -Explain and advocate for the viewpoints and interests of extended/continuing education in systemwide policy development and strategic planning; identify obstacles to mission in current policies and propose adjustments and reforms as needed. -Provide strategic communication for self-support and extended/continuing education with CSU leadership groups including presidents, provosts, statewide faculty senate, and chancellor's office units, and other internal and external constituents. Build and maintain infrastructure support -Build and maintain an infrastructure that supports campus-based programming and helps scale innovation and effective strategies across the CSU. -Serve as a consulting partner to system constituents by developing and delivering support services that promotes growth and development of campus PaCE initiatives. -Create and maintain a culture of rapid response to industry needs by enabling innovative programs to move forward quickly, while also recognizing the complex environment of oversight in which the CSU operates. -Cultivate relationships and partnerships with federal, state, and regional groups involved in economic and workforce development and distance learning. Represent the CSU by serving on state and regional workforce groups. -Provide guidance and mentorship to deans. -Provide leadership in facilitating collaboration among campuses in areas of strategic importance. -Cultivate large employer partnerships to connect campus resources with employer needs. Senior administrative oversight of PaCE functions -Work with the systemwide Academic and Student Affairs Leadership team to develop key strategies and processes that enable effective PaCE programs. -Plan and executive system-wide PaCE leadership meetings, including the Commission on PaCE (CPaCE), system counterpart meetings, and other meetings and events related to extended education and/or workforce development. -Oversight of and administrative support related to the Commission on Professional and Continuing Education. -Provide senior administrative leadership to and oversight of PaCE and CPaCE staff. -Provide advice to campus leaders, the Commission on Professional and Continuing Education, Chancellor's Office leadership, and Board of Trustees upon request. -Enhance the visibility and profile of extended/continuing education by gathering and sharing information in a variety of formats. -Oversee the review and allocation of campus and systemwide self-support funds; monitor campus accounts. -Oversee the functions of the chancellor's office self-support operations including assisting campuses in developing academic programs that comply with CSU system policy, Trustee standing orders, state and federal regulations and laws. -Oversee administrative support for the Commission on the Professional and Continuing Education. Data collection and analysis -Provide contributions to and leadership in system wide efforts to track student-related success and other data as well as data on strategic partnerships in support of student learning. -Help the CSU maintain automated and accurate data systems to align with State and Federal reporting requirements. -Improve system wide self-support data collection to automate and extract student and program data for system, state, and federal reporting requirements. Stay abreast of trends and developments in self-support and online education and communicate information to all interested parties. -Seek input from campus extended/continuing education, online and international leaders, and communicate important information back to the campuses on a regular basis. Other leadership and management duties as assigned - Keep Deputy Vice Chancellor apprised of national trends and exemplary practices related to continuing and professional education. Identify opportunities to incorporate practices into systemwide strategies. -Attend and participate at assigned meetings, conferences, and/or event at varying levels as needed by the division. -Establish a highly motivated and inclusive work environment and create opportunities for professional growth and staff development. Qualifications This position requires: -Earned postbaccalaureate degree from an accredited four-year institution; terminal degree preferred. -Ten years professional experience in higher education or training required. A minimum of six years of experience at the level of associate dean/director or above in a college or university-based continuing or extended education setting required. -Experience leading a self-support organization. -Ability to think nimbly, quickly, and creatively to respond to market demand, while also appreciating the oversight context in which higher education in California is located. -Experience in the delivery of PaCE programs, particularly with a focus in online and hybrid education. -Expertise in guiding conversations and working collaboratively across organizational contexts. -The capacity to manage “up, down, and across” both a system office as well as across campuses. -Demonstrated knowledge and expertise in leveraging scale for the strategic benefit of a system or organization. -A demonstrated commitment to consensus building in a very diverse and complex organization. -A strong business acumen and a demonstrated ability to build programs that can sustain themselves financially over time. -A demonstrated skill set in the areas of marketing and program management and planning. -A knowledge of grant-writing and professional communication skills Preferred Qualifications -Large public university system experience preferred. Application Period Priority consideration will be given to candidates who apply by July 24, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. The Search Committee will begin to review applications immediately. To assure full consideration, applications should be received by July 24, 2023, and must include the following documents: A letter of interest/cover letter addressing the position’s strategic objectives and the desired attributes identified in this profile; and A curriculum vitae/resume. Important Note: Do not use the "Update Resume" option to upload any additional documents (i.e., letter of interest, cover letter, etc.) since it will replace your resume. If you have already uploaded your letter of interest/cover letter under the "Update Resume" option, you will need to re-upload your CV/resume and letter of interest/cover letter. Please direct nominations and inquiries to: Concetta M. Stewart, Ph.D. Principal, AGB Search concetta.stewart@agbsearch.com 908.341.2178 Jeanne F. Jacobs, Ph.D. Executive Search Consultant, AGB Search jeanne.jacobs@agbsearch.com 937.470.9068 Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Vice Chancellor for Chancellor's Office Human Resources . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $16,917 per month, commensurate with qualifications and experience. The salary range for this classification is $9,167 to $29,425 per month. Classification Administrator IV Position Information The California State University, Office of the Chancellor, is seeking a Assistant Vice Chancellor for Chancellor's Office Human Resources to be responsible for overseeing, administering and setting the strategic direction of Human Resources operations for the CSU, Office of the Chancellor. The AVC provides strong leadership and directs the development and implementation of HR policies, procedures and programs in the following areas: Labor and Employee Relations, Payroll, Benefits Administration, Workers' Compensation and Employee Leaves, HRIS, Title IX, EEO/Diversity, Labor Relations, Performance Management, Training and Development, Conflict of Interest/Ethics, Employee Appreciation and Recognition, Employee Engagement, Talent Acquisition, Classification & Compensation, Training & Development and Workforce Planning. The AVC also serves as the Title IX Officer and Discrimination, Harassment & Retaliation (DHR) Administrator. The AVC will ensure legal compliance with federal, state and local laws and use industry best practices to create innovative programs and initiatives that support the strategic goals of the Chancellor's Office and the Division of Human Resources. As a trusted advisor, the AVC works with CO leadership (comprised of seven divisions to include the Executive Office, Business and Finance, Academic and Student Affairs, Human Resources, Office of General Counsel, University Relations and Advancement and Audit & Advisory Services) to provide guidance and identify creative HR strategies supporting organizational objectives and division priorities by balancing risk and regulatory compliance with the need for innovation; Assists leadership and management in developing and promoting organizational culture through communications, procedures and programs; Fosters a positive and civil environment that embraces diversity; Provides ongoing strategic counseling, coaching and planning for management and leadership in areas such as performance management, organizational structure, talent acquisition and retention, classification and compensation, succession planning, professional development, conflict resolution, labor and employee relation matters, etc. Responsibilities Under the general direction of the Vice Chancellor for Human Resources , the Assistant Vice Chancellor for Chancellor's Office Human Resources will: -Provide leadership and oversee all the areas in the Chancellor’s Office Human Resources Department. -Develop strategic direction and goals aligned with CO and systemwide HR objectives and priorities. -Develop and manage a strong, knowledgeable and effective team that is respected and trusted. -Provide advice regarding human resource, Title IX, DHR laws, regulations, policies, and report on important human resource related trends and developments. -Serve as the administrator for planning, developing, and evaluating innovative and efficient personnel programs and services to assure compliance with the mission and policies in support of the strategic priorities of the CO, federal, state and local laws. -Designated labor relations representative for the CO; participate in local and systemwide collective bargaining sessions. -Serve as grievance hearing officer and Reconsideration Administrator as appropriate. -Direct and oversee litigation holds and information requests (PRA, IPA, subpoenas, Union IR, etc.). -Designated as the CO Conflict of Interest Filing Officer; oversee, provide advice and guidance regarding filing requirements and ensure positions are properly designated in compliance with FPPC regulations and CSU policy. -Direct and oversee internal and external audits (CalPERS, KPMG, IRS, etc.). -Work closely with Systemwide Labor Relations and the Office of General Counsel to determine strategies and prepare for hearings and arbitrations. -Provide advice and guidance on performance management, including counseling, documentation, formal discipline procedures, performance evaluations and contractual obligations. -Direct and work with Contracts and Procurement with contracts, review requests and determine if requests for independent contractors are appropriate. Provide training and guidance to hiring departments on the use of independent contractors. -Provide direction, advice and partner with departments with regards to Memorandum of Understanding (MOU), campus reimbursements, faculty buyouts, etc. -Identify strategies for improving employee onboarding and employee engagement. -Design and implement appropriate training and skill development programs, analyze and evaluate the effectiveness of these programs and modify programs as needed to meet changing needs and expectations of the CO; Ensure compliance with legally mandated training requirements. -Oversee the performance evaluation and merit increase programs for the CO and ensure compliance with applicable policies and regulations. Qualifications This position requires: -Bachelor's degree in Human Resources, Public Administration, Psychology or a related field; Master's degree preferred. -Minimum of ten years of progressively responsible experience in a multifunctional human resources environment, including strong leadership and supervisory experience. -Minimum of five or more years of experience in labor and employee relations to include but not limited managing and conducting investigations, administering, interpreting and ensuring compliance with Collective Bargaining Agreements, etc. -Minimum of five or more years of experience in an HR leadership role and working with Executives. -Experience working in higher education and/or the public sector. -Experience administering human resource programs in a unionized environment. -Strong professional background and expertise in all areas of HR management and demonstrated ability to assume responsibility for the administration of multiple comprehensive human resources programs to include but not limited to: Labor and Employee Relations, Performance Management, Conflict of Interest/Ethics, Compensation and Classification, Talent Acquisition and Retention, Workers Compensation and Employee Leaves, Training and Development, etc. -Demonstrated understanding and support of CSU's mission, vision and core values. -Demonstrated ability to exercise independent and mature judgment, maintain objectivity and fairness, and safeguard confidential and sensitive information. -Excellent problem-solving and conflict resolution skills; demonstrated ability to foster, establish and maintain positive and effective working relationships with diverse constituencies. -Demonstrated ability to set strategic direction, design and implement effective plans and programs. -Ability to utilize diplomacy in handling sensitive matters; superior skills in collaboration, change management, and consensus building. -Experience working in a politically sensitive environment. -Evidence of creative leadership in developing and evaluating programs and policies related to human resources management. -Ability to establish and maintain productive working relationships and to be an effective advocate for sound human resources principles. -Demonstrated working knowledge of and ability to interpret federal and state laws, gender/sex antidiscrimination laws, regulations, guidelines and best practices. -Customer-focused approach, including the ability to be flexible and creative in helping the CO meet its goals within the applicable ethical, legal and policy framework. -Ability to manage an active workload and multiple high priority projects, and to meet project deadlines while ensuring high standards of service. -Demonstrated experience in building consensus among people with divergent opinions and maintaining effective working relationships. -Demonstrated experience in decision-making and conflict management. -Excellent interpersonal communication skills, tact and diplomacy skills and the ability to work collaboratively; strong presentation and facilitation skills. -Ability to develop, implement and articulate complex personnel policies. -Knowledge of the interrelationships between human resource functions. -Ability to clearly communicate ideas and recommendations both orally and in writing. -Ability to gather, assemble, analyze and evaluate facts, evidence, data and other information in order to draw reasonable, logical and fair conclusions, make sound decisions, and create clear and concise reports. -Excellent organizational skills and the ability to multi-task, handling multiple priorities and changing business conditions. -Ability to mentor, develop and manage a strong human resource team, and plan, organize and direct the work of others. -Ability to learn, interpret and apply a wide variety of human resources policies and procedures. -Ability to rapidly acquire a thorough knowledge of the organizational and functional structure of the California State University, Office of the Chancellor as it relates to human resource needs; Ability to establish and maintain cooperative consultative working relationships with all levels of executive, management, supervisory and staff personnel, as well as educational, business, community, and cultural leaders and the general public. -Computer proficiency in Microsoft Office, Word, Excel and PowerPoint. Preferred Qualifications -Professional HR Certification (SPHR or SHRM-SCP) preferred. -Demonstrated knowledge and experience with the California State University system policies and collective bargaining agreements. -Knowledge and experience with EEOC, DFEH, Title IX, DHR and ADA. -Demonstrated technical skills including experience with Oracle/PeopleSoft and SharePoint. Application Period Priority consideration will be given to candidates who apply by September 20, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: CLASSIFICATION TITLE: Administrator III UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location). CSU CLASSIFICATION SALARY RANGE: $6,250 - $20,063 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by July 30, 2023 ; however, the position will remain open until filled. POSITION PURPOSE: Reporting to the Vice President for Business & Administrative Services and Chief Financial Officer (VPCFO), the Assistant Vice President for Capital Planning, Design, and Construction (CPDC) provides strong leadership, and strategic direction including: Serving as the university’s Executive Facilities Officer (EFO) Leading the area of CPDC Developing and supporting the Multi-Year Plan of the California State University (CSU) Coordinating with the CSU Chancellors Office on opportunities for construction, funding, and partnerships Ensuring accountabilities for all major and minor capital projects As the EFO, the Assistant Vice President is responsible for providing strong leadership to the project managers, both internal and as contracted with external vendors. The position is responsible to maintain a healthy culture of teamwork, transparency, and accountability consistent with the division of Business and Administration Services customer service philosophy. This position is responsible to ensure that capital construction projects follow applicable federal, state, local and CSU standards and provide the opportunity for cost effective and efficient maintenance by facilities operations. The position is responsible to provide advice, solutions, recommendations, and support on all construction related items, including working with the CSU Chancellor’s Office as appropriate. In addition, the position serves on the university’s Master Planning Committee and Space Management Committee, and as an advisory on the Architectural Review Board DUTIES & RESPONSIBILITIES: Management Plan, develop and evaluate the university's CPDC projects and services to assure compliance with the policies of the CSU and the regulations of the State of California. Develop the annual submission to the CSU Chancellor’s Office of the university’s Multi-Year Plan of the CSU consistent with the mission and goals of the university and in accordance with CSU guidelines to provide facilities appropriate to the approved educational programs, to create environments conducive to learning, and to ensure that the quality and quantity of facilities at the university serve the students equally well. Oversee the maintenance of the university's campus master plan and the development of all university facilities in accordance with the adopted plan and approvals of the CSU Board of Trustees. Responsible for all major and minor capital projects and serve as the university’s Construction Administrator. Serve as the university's Deputy Building Official with responsibility for CPDC, building codes and inspection, maintenance and occupancy issues for all major buildings, infrastructure, and renovation projects. Serve as the principal advisor to the VPCFO on all university CPDC projects and services. Attend city of Bakersfield planning commission, university/city/community task force or other meetings as necessary to monitor the development of the city of Bakersfield to assure appropriate integration of the university with the local community. Assure that appropriate campus personnel are involved with project architects and engineers in the appropriate design of the university's capital projects. Work with architects, engineers, university personnel, contractors and inspectors during the bidding and construction phases for new facilities, infrastructure improvements and capital renewal projects. Prepare recommendations for the appointment of the university's consulting architects, engineers, and landscape architects on an annual basis. Assist the academic and administrative units in identifying CPDC needs and justifying resource requirements for buildings, landscaping, and parking facilities. Develop Request for Qualifications and Request for Proposals for services to address CPDC needs. Collaborate with the Assistant Vice President for Facilities Operations and Maintenance Services to ensure that completed construction projects may be maintained in a cost effective and efficient manner. Collaborate with campus administrators to strategize on minimization of campus disruptions during construction projects. Leadership Capital Projects: Develop and implement capital projects with varying degrees of scope and budget. Serve as liaison between divisional leadership teams, planning design and construction, and facilities operations and maintenance services to foster an institutional approach to facilities and space solutions. Capital Budgets: Develop up-to-date budget reporting for all capital projects including approved budget, funding sources, actual to budget variance analysis, and related activities and reporting to ensure all capital projects are completed on time and on budget. Customer Service: Ensure the area of CPDC follow the division of Business and Administration Services customer service philosophy. Capital Planning: Synthesize campus needs and work with campus planning efforts to develop and maintain the university’s Multi-Year Plan. Update regularly and ensure alignment of financial sources and uses. Create a data-based approach for integrating deferred maintenance and infrastructure requirements. Project Execution: Ensure proper project execution by matching the delivery model with the project scope and budget, including robust communication, through all phases of project life cycle. Develop systems for integration of facilities operations and maintenance services into project design, construction, and turnover. Develop appropriate procurement approach for each project including Design-Bid-Build, Design-Build, Construction Manager at-risk, or other. Studies and Surveys: Conduct consulting studies, feasibility analyses, facility condition assessments, and other initiatives as necessary to strategically inform future capital planning efforts. Sustainability and Energy Efficiency: Ensure proper planning and execution related to sustainability efforts on campus. Ensure projects consider sustainability and energy efficiency to the greatest extent within project constraints. Program Management: Ensure proper policies, procedures, design guidelines, and standard contracts meet or exceed identified standards for project planning and implementation. Represent the university at CSU systemwide EFO meetings. Strategic Planning As a strategic partner, recommend, create, implement, coordinate, and monitor the long-term and short-term CPDC strategic plan. Ensure the CPDC annual goals and strategic plan aligns with the university’s Strategic Plan. Communicate, motivate, and encourage commitment to achievement of all CPDC plans, initiatives, and goals. Measure results through financial, customer service, internal business process and learning/growth metrics. Direct and oversee organizational improvement initiatives. Encourage benchmarking, operational analysis, and searching for best practices. Lead efforts to reduce costs, increase customer satisfaction, improve internal business processes, and enhance organizational/individual capabilities. The CPDC strategic plan includes: Campus Master Plan, Space Management Plan, Utilities Master Plan, Sustainability Plan, and Infrastructure Renewal Plan. Conduct organizational reviews to identify strengths, weaknesses, and opportunities to evaluate and improve the quality and operational effectiveness of CPDC. Stay current on methods and utilize strategic tools such as benchmarking, business trends, industry trend analyses, customer research, peer analyses, and best practices. Create and maintain a culture of customer service and continuous process improvement. Engage staff in the development, acceptance, and implementation of strategic plans. Ensure high performance and accomplishment of CPDC strategic objectives. Partnership Encourage a community focused strategy to support the university’s mission. Identify and anticipate community needs. Build effective strategic alliances internally and externally. Collaborate with business partners in the achievement of university goals that support the university’s mission. Initiate and develop strong working relationships with the community. Recognize the importance of collective strength, knowledge, and information. Actively solicit and act upon feedback. Work to find common ground and group consensus. Demonstrate commitment to diversity. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Bachelor’s degree in architecture, engineering, construction management, or related field and ten (10) years of progressively responsible professional and administrative experience involving capital planning, design, and construction. A minimum of four (4) years directly supervising the work of professional staff. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Thorough knowledge of and experience with uniform Building Code (UPC), California Architectural Barriers Laws (CALABL), California Occupational Safety and Health Act (CALOSHA), California Public Contracts Code, American Disabilities Act (ADA), and other related statues. Knowledge of California Public Contracts Code and Education Code. Knowledge of Labor Compliance Program. Ability to perform construction budget preparation and job cost accounting. Expertise in legal and practical aspects of capital project design, bidding, management, and close out of construction contracts. Knowledge of generally accepted architectural, planning, and construction principles and practices as related to public works, higher education and CSU. Knowledge of methods, practices, equipment, and supplies used in facility maintenance and construction, building and safety regulations. Overall knowledge of institutional planning, design, construction methodologies, and sustainable design. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively manage a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn the university’s infrastructure, policies, procedures, State building codes, fire codes. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis PREFERRED QUALIFICATIONS: Advanced degree in architecture, engineering, or construction management. Thorough knowledge of the methods, practices and procedures of facilities construction as they relate to educational or public institutions. Demonstrated knowledge of applicable CSU policies and procedures governing major and minor capital projects, accounting, contracts, grants, purchasing, and space. Demonstrated financial and/or budgetary experience including planning, preparation and administration of complex budgets, forecasting expenditures and potential revenue sources, and conducting financial analyses, accompanied by the proven ability to analyze, interpret and apply accounting and budget principles, practices and techniques, preferably in a university administrative unit. Licensed engineer or architect in the State of California. Familiarity with CSU contract law and bidding policies, including the various project delivery methods used on CSU campuses; e.g., Design-Bid-Build, Design-Build, Construction Manager at-risk, Job Order Contracting (JOC), Task Order Construction Agreements (TOCA), and Task Order Service Agreements (TOSA), etc. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited : The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager, Federal Relations . The CSU Chancellor's Office is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. This position is located in Washington, D.C. Salary The anticipated salary hiring range is up to $7,134 per month, commensurate with qualifications and experience. The salary range for this classification is $3,750 to $11,146 per month. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Manager, Federal Relations to play a key role in assisting the Office of Federal Relations’ (OFR) efforts to make the CSU a thoughtful, effective, and significant voice in the Nation’s Capital. This position is responsible for supporting and coordinating the efforts of the OFR in regard to matters of federal higher education policy and funding and with any other matters affecting the CSU system and its campuses and is also responsible for providing limited professional administrative support for the OFR. Responsibilities Under the general direction of the Assistant Vice Chancellor for Federal Relations , the Manager, Federal Relations will perform duties as outlined below: -Assists the Assistant Vice Chancellor and Legislative Director in developing a comprehensive strategy for implementing the CSU federal agenda. -Reviews and analyzes current legislation, federal funding, and regulations that affect higher education and the CSU. -On the CSU's behalf, attends and participates in meetings of higher education organizations, such as those hosted by the CEF and ACE, among others. -Responds to inquiries (both from within the CSU and from external sources) about the CSU and its positions on matters of federal import. -Initiates and maintains contacts with representatives of other related interest groups and entities regarding issues relevant to CSU concerns. -Handles highly confidential and sensitive matters involving labor and employment issues in the federal sphere including confidential correspondence and legislative proposals/efforts as part of legislative strategy and collective bargaining. This position will also work with confidential information as it relates to legislation or executive orders. -Conducts research on legislative and policy matters of interest to the CSU; provides information and/or summaries about such research to Assistant Vice Chancellor and Legislative Director and other audiences. -Tracks legislation of interest to the CSU and contacting relevant Congressional offices to help ensure timely participation by the CSU in the legislative process. -Drafts summaries, correspondence and memoranda on relevant matters. -Assists with planning and preparations for OFR events in Washington, such as annual Hill Day (meetings, briefings, reception). -Assists with development and maintenance of OFR web page and SharePoint site. -Coordinates opportunities for D.C.-based alumni and CSU students in Washington, D.C. -Performs office-wide administrative duties, including scheduling and travel arrangements, answering phones and responding to inquiries. -Makes recommendations to the Assistant Vice Chancellor regarding design and/or implementation of administrative systems, office purchases, etc. Qualifications This position requires: -Bachelor’s Degree Required. -A strong background in public policy advocacy is required. Experience should include at least 3 years of working directly on California and/ or federal public policy matters within the California or federal government systems (legislative and/ or executive branches) and include meaningful interaction with Members of Congress and Congressional staff. House or Senate committee experience is preferred, and California experience a plus. -A demonstrated knowledge of legislative, budget and appropriations processes and analysis is required to assist with advancing the CSU's federal agenda. -Excellent written and oral communication skills are an essential component of being an effective advocate for the CSU. -The ability to deal with politically sensitive issues and maintain strict confidence is required. -Knowledge of computer research programs and network information services is important for all OFR Employees. -Strong organizational skills and attention to detail are essential to successful performance of office duties. -Proficiency with Zoom, Microsoft Word, Excel and other related programs are required to fulfill administrative role, prepare spreadsheets and databases. -Strong proofreading and written communication skills are required for effective drafting of correspondence, memoranda and summaries. -Outstanding interpersonal skills are essential for dealing extensively with internal and external audiences to include the ability to interface with senior level executives and management staff. -May require travel as needed. Application Period Priority consideration will be given to candidates who apply by October 16 , 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. However, this position is based in Washington, D.C. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Director, Management and Accounting Practices Office . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range will be between $10,834 and $13,167 per month, commensurate with qualifications and experience. The salary range for this classification is $6,250 to $20,063 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Director, Management and Accounting Practices Office to develop, educate, and train the campuses and Chancellor’s Office (CO) financial accounting communities on accounting practices and reporting requirements to ensure consistency across the California State University (CSU) and meet the Federal, State, external and internal reporting requirements. Lead and collaborate with financial services accounting and financial reporting groups to develop effective business practices documented through CSU and CO policies, systemwide and CO guidelines, and Legal and GAAP (Generally Accepted Accounting Principles) accounting and reporting manuals. Perform regular review and updates to ensure policies, guidelines, and manuals are up to date. Participate and liaison on systemwide and CO financial initiatives including, but not limited to: -CFS (Common Financial System) upgrade and implementation. -CFS and CFS data warehouse modification governance. -New systems integration with CFS (e.g. Procure to Pay aka P2P). -Concur systemwide implementation and modification governance. -Cal State Apply reconciliation system using ARCS (third party reconciliation tool). -Interface with CMS (Common Management Systems) team on behalf of campuses and CO. Manage and provide functional support on delivered financial systems and security maintenance to the Chancellor’s Office, including but not limited to: -Financial systems user security access. -CFS. -CFS data warehouse. -Laserfiche. -Chartfields maintenance. -Month, quarter, and annual closing processes and submissions and electronic filing between campuses, Chancellor’s Office, and SCO. Manage and support: -Chancellor’s Office training activities. -Process for campus access to CFS as needed. -Systemwide year-end training coordination. -Campus financial data integrity as needed. -Supervise and mentor MAPO team. -Primary delegate for leadership of the Financial Standards Advisory Committee (FSAC). Participate in weekly CO finance standing meetings, and FOA monthly meetings. APPLICANTS CALLED IN TO INTERVIEW WILL BE GIVEN A MANAGEMENT ASSESSMENT. Responsibilities Under the general direction of the Assistant Vice Chancellor/Controller, the Director, Management and Accounting Practices Office will perform duties as outlined below: Provide leadership for the overall management and accounting practices functions under the general direction of the Assistant Vice Chancellor/Controller, Financial Services in conjunction with CABO and FOA. These leadership functions include: -Administer and collaborate with Systemwide Financial Standards & Reporting (SFSR) groups to participate in the update and maintenance of the Legal and GAAP accounting and financial reporting manuals. -Coordinate the preparation and facilitate the presentation of Legal and GAAP training sessions for new and current staff within the campus financial community. -Develop and deliver content for on-demand remote broadcast or in-person instructor led training for campus and CO financial community. -Develop new employee curriculum and trainings for campus and CO financial community. -Provide CO department service orientation. -Set goals and forecast tasks to create a timeline for various types (on-demand remote broadcast or in-person instructor led) of financial training annually. -Annually, develop monthly open lab topics to be delivered monthly. -Develop and administer surveys on delivered trainings to identify areas for improvement or new training topics needed. -Create metrics to monitor goals in each MAPO area (training and policy, FIS, business systems) for balanced scorecard measurement. -Add content and maintain an internet portal (e.g. financial training library) for campus community access to on-demand training content, training materials and other related links. -Advise campus community on a variety of topics related to Legal and GAAP reporting requirements and common practices. -Analyze Financial Services library for relevancy and make adjustments as needed. -First line of contact for campus financial community on financial services related questions. -Actively listen for areas where campuses are lacking financial policies or guidelines. This may be accomplished through active participation on committees, trainings, surveys, questions/inquiries from campuses. It may also come from directives from upper management, CABO, FOA or FSAC. -Research issues and prepare proposed solutions for various constituencies for comment and build consensus on common practices. This may be accomplished through subject matter experts, work groups or through other means. -Oversee the development and on-going maintenance of the financial services policies in PolicyStat. -Perform regular review and updates of financial policies, guidelines and manuals. -Functional support and liaison for the Cal State Apply reconciliation system. -Liaison between CMS and campus financial users on systemwide initiatives. -Participate on systemwide financial initiatives. -Represent CSU systemwide as a member of the systemwide data warehouse team. -Act as a systemwide advisor to CMS and campuses for the CFS upgrades and modifications. -Participate on systemwide modification governance. -Participate in bi-weekly CO finance meetings and report on the status of various initiatives. -Participate in FOA meetings with Assistant Vice Chancellor/Controller and report on status of various systemwide initiatives. -First line of support for CO financial and user community on CFS, CFS data warehouse and Laserfiche inquiries. -Liaison between CFS for CO end users and operation users. -Manage FIS support of CO data warehouse reporting needs. -Manage FIS support of month-end close process, quarterly FIRMS submission, and year-end close process, FIRMS submission and electronic filing to the SCO. -Responsible for CO user security access, including separation and transfers. -Responsible for CO chartfields and chargeback maintenance. -Plan, coordinate and manage upgrades and modifications to the CO Common Financial Systems (CFS). -Designated authority designee for State financial FI$Cal system. -Coordinate annual CO user access review. -Mentor the professional growth of MAPO team through effective leadership. -Chair and facilitate the Financial Standards Advisory Committee (FSAC) meetings. -Lead FSAC subcommittees to address Legal and GAAP reporting issues and implement common practices. Qualifications This position requires: -Bachelor’s degree in accounting, finance, business administration or related degree. -Minimum of seven years related experience in supervision and leadership roles. -Management and functional experience of PeopleSoft financial system modules. -Knowledge of financial statement preparation and consolidation. -Experience with project implementation. -Experience communicating business needs and partnering with IT counterparts to manage system modifications through the software development lifecycle. -Experience with presenting in front of large groups. -Experience with developing and writing policies and procedures. -Experience with facilitation of task forces, work groups, and/or committees. -Ability to effectively lead and manage staff. Preferred Qualifications -Prior experience leading change initiatives in a federated model. -Development of training materials for a wide audience. -Demonstrated analytical, organizational and communication skills. -Ability to motivate and lead systemwide stakeholders to adopt new systems, practices and procedures. -Prior work experience within the California State University system. -CPA. Application Period Priority consideration will be given to candidates who apply by August 21, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Chief of Planning and Design . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $17,500 per month, commensurate with qualifications and experience. The salary range for this classification is $6,250 to $20,063 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Chief of Planning and Design to direct the development and implementation of the systemwide capital outlay program through the leadership and management of the Planning and Design unit staff. The Chief is also responsible for oversight of the CSU Building Official, providing support to universities in matters related to code compliance and interpretation. Responsibility also includes supporting the universities in their compliance with the California Environmental Quality Act (CEQA). The Chief maintains current knowledge and understanding of national and statewide regulations, proposed legislation and other relevant issues affecting campus planning and development. Responsibilities Under the general direction of the Assistant Vice Chancellor, Capital Planning, Design and Construction , the Chief of Planning and Design will: -Supervise the Planning and Design unit staff, establish unit performance goals and priorities and coordinate the quality, quantity and scheduling of their work. -Oversee design and code compliance for the system, including supervision of the CSU Building Official; participate as needed to resolve design disputes and resolution. -Provide leadership in the area of CEQA compliance through supervision of the Director of Land Use Planning in their support of universities. -Advise the Assistant Vice Chancellor (AVC) of Capital Planning, Design and Construction on the progress of all work and consult with the AVC on future planning, architecture, building and environmental policies. Recommend new procedures for the basis of the Capital Outlay Program and assist the AVC in developing the systemwide priority list based on the categories and criteria adopted by the board. Analyze capital programs and procedures, perform detailed studies, prepare reports and make recommendations to the AVC. -Review and recommend projects proposed for the Capital Outlay Program (COP) based on the analysis provided by unit staff, oversee project scope, schedule and budget for the action year capital outlay projects and five-year facilities renewal plan, and supervise annual production of the COP book and five-year plan. -Coordinate with Academic Program Planning to review systemwide academic program changes that may affect capital programs. Oversee campus master plan revisions for consistency with Academic Master Plans and multiyear capacity projections. -Supervise capital outlay planning in coordination with the CO divisions of Academic and Student Affairs and Financing and Treasury and oversees completion of due diligence requirements for taxable and tax-exempt bond funded facilities funded under CSU financing authority, including but not limited to cashflows and private use forms -Respond to questions and develop justifications for campus projects reviewed by the LAO and the DOF during the annual budget deliberations and campus scope visits. Coordinate the preparation and submittal of COBCPs and Quarterly Status Reports for active projects. -Overall responsibility for the activities of the Seismic Review Board related to establishing policy, periodic reporting and analysis and plan review. -Inform the CSU Seismic Review Board and the Mechanical Review Board on the status of priority projects in the Capital Outlay Program approved for financing by the board. -Attend schematic reviews on all major capital outlay projects. -Review and critique Board of Trustees’ agenda items developed by Planning and Design unit staff, includes items, power points, backup documents and other presentation materials; coordinate unified submittal of items to the Assistant Vice Chancellor. -Develop recommendations for revisions of space utilization standards, cost guides and indexes, including new policies or procedures affecting capital outlay needs systemwide. -Review campuses’ proposed space changes for the Space and Facilities Database. Perform analyses of campus capacities, space utilization, course section reports and other relevant documents as required. -Develop capital training programs related to university architecture, CEQA, planning and development and participate in professional conferences and organizations. -Work with campus Executive Facilities Officers to ensure the campus’ physical development process is timely, responsive and falls within the framework of established Board of Trustees’ policies and requirements and state agencies and legislative mandates. -Analyze proposed legislation that may impact the CSU’s capital planning programming, enrollment, and funding. Prepare new legislation as needed to improve or streamline CSU capital outlay programming. -Coordinate closely with other unit Chiefs and executive leadership to ensure that the Planning and Design unit’s goals and objectives align with other unit goals and the mission of CPDC in general. Qualifications This position requires: -Bachelor's degree in architecture, engineering, business, city planning, public administration or a closely related field or equivalent combination of education and experience. Advanced degree and state licensure in architecture or engineering strongly preferred. State certification as a Certified Access Specialist (CASp) a plus. -Six to ten years capital planning experience demonstrating the application of the methods, practices and procedures of facilities planning, design, construction and fiscal management, environmental review and budgetary control techniques. -Ability to assist campuses in a collegial manner to meet systemwide goals for facilities renewal, deferred maintenance backlog, critical infrastructure and academic program and capacity needs for academic and self-support projects. -Demonstrated leadership and supervisory skills in a professional setting. -Ability to analyze and review capital outlay requests for academic enhancements as well as physical plant capacity and renewal. -Excellent communication skills, verbal and written; ability to edit and proof staff work. -Excellent skills in developing and maintaining effective and collegial working relationships. -Experience in hiring, retaining, leading and managing technical and administrative staff. -Current computer knowledge and skills with the Microsoft Office Suite. -Demonstrate detail-focused and accurate work. -Excellent time-management skills. -Ability to manage multiple priorities and meet established deadlines. Application Period Priority consideration will be given to candidates who apply by September 4, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legislative Director . The CSU Chancellor's Office is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. This position is located in Washington, D.C. Salary The anticipated salary hiring range is up to $12,500 per month, commensurate with qualifications and experience. The salary range for this classification is $6,250 to $20,063 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Legislative Director to play a key role in leading the Office of Federal Relations’ efforts to make the CSU a thoughtful, effective and significant voice in the nation’s capital on higher education policy and spending, and on any other matters directly affecting the system or its campuses. Responsibilities Under the general direction of the Assistant Vice Chancellor for Federal Relations , the Legislative Director will: -Assist the Assistant Vice Chancellor in developing a comprehensive strategy for implementing the CSU federal priorities each year. -Helps develop CSU legislative recommendations, regulatory responses, and impact statements. -Reviews and analyzes current legislation and regulations that affect higher education and the CSU. -On the CSU’s behalf, attends and participates in meetings of higher education organizations, such as those hosted by the CEF, APLU, AASCU, and ACE, among others. -Works to broaden Congressional, and specifically California delegation, awareness of the CSU’s interest in federal legislative and grant matters by meeting with appropriate Congressional and Executive branch staff to discuss CSU priorities, issues, concerns, and opportunities. -Responds to inquiries (both from within the CSU and from external sources) about the CSU and its position of matters of federal import. -Initiates and maintains contacts with representatives of other interest groups and entities regarding issues relevant to CSU concerns. -Assists with the annual development of a system-wide federal priorities in consultation with system and campus leadership. Qualifications This position requires: -Bachelor’s degree required; graduate degree preferred. -A very strong background in public policy advocacy is required. Experience should include at least 7 years of working directly on California and/or federal public policy matters within the California or federal government systems (legislative and/or executive branches) and include meaningful interactions with Members of Congress or senior Federal Agency personnel. Committee or Executive Branch service is preferred. CSU or California experience a plus. -A demonstrated knowledge of legislative, budget and appropriations processes and analysis are required to assist with advancing the CSU’s federal priorities agenda. -Excellent written and oral communications skills are an essential component of being an effective advocate for the CSU. -The ability to deal with politically sensitive issues and maintain strict confidence is required. -Knowledge of computer research programs and networks information services is important for all OFR employees. Application Period Priority consideration will be given to candidates who apply by September 25, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. However, this position is based in Washington, D.C. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Paralegal - Transactional . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $8,726 per month, commensurate with qualifications and experience. The salary range for this classification is $4,348 to $10,329 per month. Classification Paralegal Position Information The California State University, Office of the Chancellor, is seeking a Paralegal - Transactional to be responsible for assisting Office of General Counsel attorneys in their professional work involving the full range of transactional legal issues confronting the CSU. Responsibilities Under the general direction of the Assistant Vice Chancellor and Chief of Staff, Office of General Counsel , the Paralegal - Transactional will: -Assist Office of General Counsel attorneys in their professional work involving the full range of transactional legal issues confronting the CSU. -Draft, review, and revise contracts or contract extensions/modifications to ensure internal and external compliance and accuracy. -Work with various stakeholders to create and finalize contracts, including gathering signatures and tracking and maintaining contracts. -Knowledge of legal and regulatory requirements for contract compliance, including public contracting. -Assist Office of General Counsel attorneys with various specialty areas within the office -- e.g., Public Records Act requests, improper use of the CSU name, Title IX, Legislation, and database management. -Conduct research, draft documents, assist with gathering, organizing, and analyzing documents and other information, prepare charts, reports, graphs, summaries, and PowerPoint presentations, and respond to various requests. -Knowledge of applicable federal, state, and local laws with respect to transactional legal work and public contracting. -Interact with various constituents within the Office of General Counsel, CSU, and the public. -Work with, delegate assignments, and provide feedback for support staff. -Other duties as assigned. The transactional paralegal is a nonexempt employee and is required to work under the supervision of the Assistant Vice Chancellor and Chief of Staff, attorneys, and lead paralegal, with a significant amount of independence. Using their own judgment and knowledge, they are expected to determine the most appropriate approach to the subject assigned and allocate time and resources to the completion of the required work accordingly. The transactional paralegal reports to the Assistant Vice Chancellor and Chief of Staff, who is responsible for their evaluation and jointly supervises their work with the attorneys and lead paralegal. They are expected to contribute to the mission of the office and may, from time to time, be asked to assume responsibilities outside of their principal functions. Qualifications This position requires: -The transactional paralegal is required to have a Bachelor’s degree and a paralegal certificate from an ABA-approved paralegal program. -Minimum seven years of recent paralegal experience in California. -Transactional, contract and commercial experience strongly preferred. -Experience with NetDocs, eCounsel, and Westlaw strongly preferred. -Public agency experience is a plus. -Higher education experience is a plus. -Some travel may be required. The incumbent will be permitted to work in-person at the Chancellor's Office or via a California-based remote work location for the duration of 2023, but work locations are subject to change as circumstances warrant. The incumbent may be required to work in person on certain dates at management's discretion. The incumbent must reside within the State of California upon commencement of employment. Application Period Priority consideration will be given to candidates who apply by September 11, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Systemwide Budget Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $8,417 per month, commensurate with qualifications and experience. The salary range for this classification is $4,583 to $14,713 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Systemwide Budget Analyst to oversee and manage specific budget and Business and Finance projects and programs and serve as a high-level management specialist to the Assistant Vice Chancellor for Budget and the Business and Finance Executive Vice Chancellor and Chief Financial Officer. The SW Budget Analyst will develop components of the CSU system budget, determine allocations of appropriations, prepare sensitive and highly confidential managerial reports for collective bargaining negotiations, and develop and present analytic position papers and policy studies that encompass the CSU’s 23 campuses and systemwide offices. Responsibilities Under the general direction of the Associate Budget Director , the Systemwide Budget Analyst will: -Manage and oversee specific CSU System Budget Office and Business and Finance management reports, projects, and activities that include systemwide resources (e.g., state General Fund, lottery, CSU student fees, special funds), expenditures, allocations, staffing, compensation and benefits, system accounts, financial reports, information systems, student fees, enrollment, and financial aid. The SW Budget Analyst in consultation with directors determines and recommends solutions related to CSU program and policy matters; and formulates and analyzes allocation models designed for the equitable dissemination of resources to campuses. The analyst prepares detailed analytical and decision-focused reports; develops recommendations for generating resources to meet CSU system expenditure requirements; identifies adjustments to various fiscal components of the budget expenditure and resource plans used throughout the CSU system budget process; and carries out recommendations for system fee strategies in accordance with CSU student fee policy. The analyst prepares and reviews revenue and expenditure calculations used for systemwide budget planning and allocations to the 23 campuses and systemwide offices; compiles data, conducts studies and research, and provides analyses related to the support and lottery budgets, legislation, and other CSU System Budget Office and Business and Finance related matters. The analyst advises, communicates, and collaborates with the 23 CSU campus budget officers, staff and systemwide offices (e.g., Business and Finance, Academic Affairs, Information Technology, Human Resources) on issues related to the CSU operating budget, allocations, interpretation of policy and other financial matters, and campus operations. The analyst prepares and presents analytic position papers and policy studies related to CSU system budget requirements, resources, issues, options, and the impact of budget decisions. The analyst prepares annual Board of Trustees operating budget publication and documentation and governmental reports; interprets and summarizes financial statements and reports; prepares confidential managerial reports for collective bargaining negotiations; provides support to CSU System Budget Office and Business and Finance for special projects, and completes other duties as assigned. Acquires knowledge and experience equivalent to a university wide budget officer / director at a campus. Qualifications This position requires: -A bachelor’s degree in business finance, economics, public administration, or a similar field of knowledge or equivalent combination of education and related experience is required. A master’s degree or certification in an applicable field is beneficial. -This position requires a minimum of five to eight years of applicable financial management, analytic or public administration work experience that demonstrates progressive growth in responsibilities. Applicable CSU or higher education work experience is preferred. Further, this position requires strong project management and high-level analytical and technical skills; experience in the collection and evaluation of data, and development of valid conclusions and recommendations; working knowledge of research techniques, methods and procedures used in the preparation, analysis and administration of a public or institutional budget; comprehensive understanding of CSU, California higher education segments, and the State of California financial structure, budgets, policies and procedures, laws, and organizations; knowledge of governmental budgeting, fund accounting, and financial statements; excellent interpersonal and verbal and written communication skills; ability to effectively work with management and staff at all levels throughout the organization; proven experience and skills to prepare and develop complex calculations, management reports, and presentation graphics utilizing spreadsheet and data query applications; and ability to adapt to the dynamics of organizational, procedural and policy changes. Application Period Priority consideration will be given to candidates who apply by June 28, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of University Counsel - Transactional . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is between $17,331 and $18,862 per month, commensurate with qualifications and experience. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a University Counsel - Transactional to work on a systemwide basis with all 23 universities and the Chancellor’s Office (CO). In collaboration with campus-assigned counsel and other attorneys in the Office of General Counsel (OGC), the incumbent will provide legal advice and counsel to CSU administrators with respect to transactional matters throughout the system. The incumbent will be a subject matter specialist in business transactional matters arising in higher education with experience and familiarity in public contracting and construction contracting. Additional areas of legal practice may include intellectual property (licensing, acquisition, development and assignment), international agreements and transactions, research contracts and government subcontracts, information technology contracting, service and vendor agreements, and financial services contracting. Candidates will be permitted to work in-person at the Chancellor's Office or via a California-based remote work location for the duration of 2023; but work locations are subject to change as circumstances warrant. Candidates may be required to work in-person on certain dates at management's discretion. Responsibilities Under the general direction of the Assistant Vice Chancellor and Chief Counsel - Business & Finance , the University Counsel - Transactional will: -Communicate directly with Chancellor’s Office and university clients, supervisors, and colleagues in the Office of General Counsel. -Provide full spectrum systemwide business transactional legal advice and counsel to the Chancellor’s Office and all 23 universities. -Provide timely updates to the General Counsel and Deputy General Counsel on all significant matters. -Maintain expertise in business, commercial and public entity laws to serve as an office and systemwide resource on higher education business transactions. -Provide and coordinate business transactional legal services to the Chancellor’s Office and campuses, and give advice, and coordinate with others with expertise. The University Counsel is expected to develop and maintain good communication with systemwide executives and administrators, university presidents, and key campus administrators, and have a good understanding of the politics and priorities unique to the CSU and all 23 universities. -The University Counsel will be assigned to an office practice team and will assume responsibility for assignments within that team function. May also be assigned responsibility to develop expertise in additional substantive legal areas. -Serve on Chancellor’s Office and systemwide business transactional, finance, risk management, and other specialty area work groups, as assigned. -Expected to contribute to the mission of the CSU and the Office of General Counsel and may from time to time be asked to assume responsibilities outside of their principal functions. Qualifications This position requires: -Admission to the California State Bar; graduation from an ABA accredited law school; minimum of five years of full-time legal practice (ten years of legal business transactional experience, including knowledge of contracting principles and practices in domestic and international settings, is preferred); superior verbal and written communication skills; and the ability to develop and implement effective strategies for handling complex University legal issues. Statewide travel is required. The incumbent will be permitted to work in-person at the Chancellor's Office or via a California-based remote work location for the duration of 2023; but work locations are subject to change as circumstances warrant. The incumbent may be required to work in-person on certain dates at management's discretion. The incumbent must reside within the State of California upon commencement of employment. Application Period Priority consideration will be given to candidates who apply by July 5, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application and upload your resume and a cover letter highlighting your legal experience. In addition, please submit two recent writing samples by email to ogcrecruit@calstate.edu . Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $5,544 per month, commensurate with qualifications and experience. The salary range for this classification is $4,170 to $7,545 per month. Classification Administrative Analyst/Specialist - Exempt I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Analyst to provide a full range of project management, strategic planning, management implementation support for a variety of projects and functions pertaining to Student Success and Inclusive Excellence initiatives. The Analyst is a highly motivated, detail-oriented, dynamic project manager who thinks strategically and collaborates with individuals across the unit, division, and campuses to actively facilitate student success and inclusive excellence initiatives. The analyst aligns their work to unit goals related to and helps promote the strategic direction of the unit. The incumbent will provide essential analysis and implementation project management on behalf of the AVC to create sustainable collaboration and impact across the unit. Responsibilities Under the general direction of the Associate Vice Chancellor for Student Success and Inclusive Excellence , the Administrative Analyst will perform duties as outlined below: -Serves as principal project management support to the AVC in handling all student success and inclusive excellence initiatives. -Coordinates and integrates the activities of the units under the AVC’s supervision in the development and implementation of established core goals and objectives. -Designs and implements action plans to achieve strategic and operational goals, objectives and policies and procedures. Works closely with all Assistant Vice Chancellors and Directors to ensure unit cohesion. -Provides support in the collaboration of staff to facilitate planning sessions that will identify critical issues and problems; suggests and recommends options; develops consensus on appropriate alternatives; and works with teams to implement approved recommendations. -Engage with senior level administrators, including vice presidents, provosts, campus presidents, the Academic Senate, higher education advocacy organizations, etc. ensuring confidentiality and information sensitivity. -Support the AVC’s preparation for meetings and/or presentations including the Board of Trustees, Academic Senate, GI2025 Advisory Council, Academic and Student Affairs Leadership team. -Coordinate workflow and follow up to ensure project progress and completion, review and follow-up on deliverables, and document project progress. -Prepare communications and correspondences for internal and external constituents using CSUCO writing standards, conventions, and templates. -Provide administrative interface, coordinating with various offices to support special events, meetings, activities and projects. -Coordinate and confirm logistics for appointments, meetings, workgroups, etc., hosted at the Chancellor’s Office or off-site locations, securing authorizations and approvals as required. -Coordinate data gathering, analysis, and reporting related to projects maintained by external funding. -Arrange evaluation reviews, travel accommodations, scheduling, travel claims and reimbursement processes as necessary. -Efficiently screen, manage and respond to speaking requests for the AVC as necessary. -Provide complex analytical, technical and administrative support to facilitate the efficient day-to-day operations of the AVC office and the Student Success and Inclusive Excellence team - Partner unit and divisional colleagues to ensure that organizational needs are met without interruption; respond to complex inquiries stakeholders. -Initiate and prioritize work to meet deadlines. -Exercise independent judgment to troubleshoot and resolve issues which crosscut the organization and/or could negatively impact the ability of the organization to function effectively -Support the on-boarding process for new staff. -Create and maintain rosters for campus senior administrators and Graduation Initiative committee members. -Distribute payroll and other system-wide correspondences to department staff. -Other duties as assigned. Qualifications This position requires: -Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required. Master’s degree preferred. -Minimum five years of experience in administrative function, with a minimum of three years’ experience directly supporting senior administrator/executive position or a student success initiative. Experience in higher education preferred. -Working knowledge of grant and contracts development. -Demonstrated experience project management experience. -Knowledge of strategic planning. -Advanced proficiency in Microsoft Office; including Outlook, Word, PowerPoint and Excel. -Working knowledge of higher education challenges, national trends in student success and inclusive excellence, and CSU. -Experience in using cloud-based programs including SharePoint and OneDrive. -Professional maturity and the ability to maintain confidentiality when required. -Ability to function effectively in a complex and fast-paced work environment. -Ability to multitask, prioritize and balance multiple projects to meet various delivery deadlines and strong ability to work under pressure. -Tolerance for a fluid and dynamic work environment. -Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedence may not exist. -Able to responsibly secure data, reports and personnel information. -Ability to work independently and as part of a team, and be able to take initiative in the performance of a variety of tasks. -Ability to track progress and coordinate highly detailed projects in a well-organized and efficient manner. -Ability to draft and proof written communications to ensure accuracy and the highest degree of professionalism. -Punctuality, reliability, and regular attendance is essential for completing various performance tasks. Preferred Qualifications -Ability to work in cross-functional teams that may deemphasize titles and rank. -An appropriate and professional sense of humor. Application Period Priority consideration will be given to candidates who apply by August 15, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Director - Arbitration Lead . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $15,000 per month, commensurate with qualifications and experience. The salary range for this classification is $9,167 to $29,425 per month. Classification Administrator IV Position Information The California State University, Office of the Chancellor, is seeking a Senior Director - Arbitration Lead to serve as the Department lead and subject matter expert for the labor arbitration function. In addition, this position will serve as the CSU’s advocate at Public Employment Relations Board conferences and hearings, meet and confer sessions with the applicable union(s) and provide generalist labor relations support for campuses as assigned. Responsibilities Under the general direction of the Associate Vice Chancellor, Labor Relations , the Senior Director - Arbitration Lead will: Act as Department lead and subject matter expert for arbitrations in a department where non-attorneys handle arbitrations and hearings, which includes the following: -Handle systemwide grievances and any resulting arbitrations. -Train new assistant directors on all aspects of arbitration, including but not limited to: formulating theory of case; identifying witnesses; identifying documentary evidence; interviewing witnesses; prepping witnesses for testimony; preparing witness questions; preparing evidence binder; preparing opening statements; and writing post-hearing briefs. -First chair arbitrations with new assistant directors who will act as second chair. -Second chair new assistant directors who are prepared to first chair an arbitration until they’re ready to handle hearings independently. -First or second chair more complex arbitrations/arbitrations that have the potential for significant systemwide impact. -Act as a resource to all assistant directors and directors as they prepare for arbitration hearings, to include reviewing all final arbitration briefs. -Ensure that assistant directors/directors are holding pre-arb meetings and providing evidentiary documents to analysts in time frame set forth in LR Toolkit procedures. -Ensure arbitration summaries are completed and posted to the arbitration SharePoint site. -Assist in updating arbitration procedures in LR Toolkit and preparing training materials for campuses, including working on upcoming initiatives that include preparing orientation and training materials for SWLR, SWHR and campuses. -Oversee the scheduling of all arbitration hearings in the Department. -Assist individual labor relations team members with arbitration strategy, as needed. -Provide arbitration training for the labor relations team. -Assist in selecting arbitrator panels when new panels are selected, resolving any issues that arise with arbitrators, and tracking assistant director/director concerns with arbitrators for consideration when selecting new arbitrator panels. -Oversee SWLR arbitration brief bank and ensure it is updated. -Arbitrate employee grievances arising from collective bargaining agreements. This includes developing arbitration strategies, pre-hearing case summaries, developing exhibits, preparing witnesses, drafting post hearing briefs, and developing settlement agreements. -Serve as the CSU advocate at statutory meet and confer sessions and contract grievance meetings. -Represent the CSU before PERB in all phases of the unfair practice charge process. -Providing high-quality customer service and working as a contributing member of an integrated team of diverse individuals committed to resolving a variety of complex employee and labor relations issues. Leveraging individual and team member's skills and expertise to provide sound and authoritative employee and labor relations advice to internal (ex. Office of General Counsel) and external (ex. campus management) customers. -Respond to inquiries from campus administrators. -Research issues of employment and labor law and regulation, as needed. -Assist in the development of systems to monitor the effectiveness of policies, procedures, and practices. -Develop and present training programs for campus, system managers, and administrators in the areas of advocacy and labor relations. -Analyze proposed labor legislation. -Other duties, as assigned. Qualifications This position requires: -Juris Doctorate degree, but State Bar membership is not required, or Bachelor's degree in Industrial Relations, Business, Law or other related field. Please note, this is a non-attorney position. -Three to five years of experience acting as first chair when conducting court trials, arbitration hearings or other administrative hearings. -Three to five years of resolving grievances, lawsuits, or equivalent dispute resolution. -Three to five years of labor relations, employee relations or general human resources experience, preferably in a unionized environment. -Possession, or ability to obtain, and maintenance of a valid California driver’s license. -Demonstrated experience in maintaining an open and approachable manner, easily building rapport with other parties and ability to work effectively as part of a team. -Demonstrated experience in working with numerous stakeholders who hold varying interests and perspectives. -Ability to maintain focus and relationships within a high-volume work environment, which often experiences unexpected shifts in priorities. -Ability to travel, sometimes overnight, within California. -Excellent written and verbal communication skills. -Ability to research questions/issues of public employment policy and law. Preferred Qualifications -Experience in faculty/campus relations in higher education. -California public labor law litigation experience. Application Period Priority consideration will be given to candidates who apply by September 13, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Position Description Recognized as a "Great College to Work For - Honor Roll," TTUHSC provides much more than just a job! Ready for a rewarding career where you can develop and grow? Join us as we change the future of health care. Values-Based Culture Carnegie Classification Hispanic-Serving Institution Serves as the principal clerical and administrative support position to an administrative officer. This title is restricted for use in the office of a Dean, Associate Vice Chancellor/Associate Vice President, Vice Provost, or an administrative officer reporting directly to the Chancellor/President. Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities. Major/Essential Functions Assists the Executive Associate and Executive Chief of Staff with special projects and initiatives of the President’s Office in support of the day-to-day operations of the President’s Office. Drafts correspondence, reports, and memoranda for the President’s Office. Identifies issues or problems associated with administrative matters within the office and researches solutions within specific areas. Fields and handles requests and inquiries from stakeholders for the President’s Office. Supports general clerical responsibilities for the President’s Office including processing travel, expense reports, answering phones, processing incoming and outgoing mail, and other needs as may be identified by the Executive Associate and Executive Chief of Staff. Drafts letters and messages on behalf of members of the President’s Office, including memoranda, letters, emails, agendas, reports, briefing papers, and executive summaries. Supports communication functions, including presentations, talking points, memoranda and letters, for the President and President’s Office. Assists the Executive Associate and Executive Chief of Staff with the management and day-to-day operations of the President’s Office. Serves as an office resource for management and use of the President’s Office phone system. Works with team members and understands technology resources to ensure successful facilitation of meetings and maintains department inventory for the Office of the President. Supports the management of front desk for general clerical duties, such as, answering department telephone in a professional manner and providing excellent customer service; greeting all students, visitors, constituents, and other stakeholders in a friendly and helpful manner; problem-solving complaints and issues; taking and responding to messages as appropriate; and processes outgoing mail, and sorts and delivers incoming mail. Assists the Executive Associate with a variety of logistics relating to organizing and facilitating meetings, conferences, and events. Assists with coordinating calendar for the office and arranges appropriate appointments in coordination with other executives at TTUHSC. Prepares documents in a timely manner, records incoming and outgoing communications, and maintains accurate records for the Office of the President. Keep up to date with job related training, such as tech buy, p-card, and travel guidance. Assists with purchasing, travel arrangement and reimbursement processing, reconciliation of procurement card transactions, and maintenance of related reports. Occasional Duties As assigned. Required Qualifications Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis. Preferred Qualifications Three (3) years experience in an executive office setting. Experience with TTUHSC systems, processes, and operating policies; including relating to purchasing and travel. Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website .

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,022 to $9,083 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Job Summary Reporting to the Associate Vice President (AVP) for Academic Business and Strategic Operations (ABSO), the role of the Executive Assistant is to support the Provost and Senior Vice President for Academic Affairs in the Office of the Provost. The Executive Assistant to the Provost organizes and performs a variety of complex administrative, technical and project management duties in direct support of the Provost and manages the oversight of the Provost Office. The role of the Executive Assistant requires a solid and collaborative team member capable of confidentiality, initiating professional support, offering administrative assistance, and serving as project administrator for the Office of the Provost, while exhibiting strong organizational skills that are in alignment with the division’s goals. The Executive Assistant serves as the initial point of contact for most information and communications received in the Provost’s Office, and when appropriate, communicates the priorities of the Provost’s Office with senior administrators, University support staff, and other members of the University’s internal and external constituencies. As such, the incumbent is responsible for providing analysis, research, and policy support. The Executive Assistant must work collegially and collaboratively with the Office of the President, vice president’s offices, dean’s offices, and other campus departments as necessary. The Executive Assistant must be capable of working independently and with flexibility and is expected to continuously reassess the priorities of the Provost and the AVP to accommodate matters of varying degrees of attention and urgency. The incumbent is expected to work on site to provide administrative and analytical work of a highly complex division that oversees 9 colleges as well as several administrative units. Key Responsibilities Manages incoming calls and coordinates the Provost’s calendar. Manages and coordinates the logistics for meeting preparation and follow-up assignments. Provides support in ensuring the Provost’s time is utilized efficiently and effectively by monitoring activities and calendar Coordinates the management meetings and activities for Academic Affairs Leadership Team, Provost’s Leadership Team, and Council of Deans, including preparing and distributing agendas, attending all meetings, distributing and tracking action items from these meetings, and if appropriate, attending meetings to take notes for documentation purposes Manages and maintains records for Emeritus Faculty requests as well as posthumous certificates and degrees Coordinates the Academic Affairs Division Staff Appreciation Event Partners with ABSO and supports organizational changes and continuous improvements in the Office of the Provost and the Academic Affairs division Oversee absence management for the Provost’s direct reports, and is responsible for office payroll activities Assists in the development and documentation of new or revised administrative practices and procedures for the Division; communicates new/revised procedures and practices to affected units following ABSO’s protocols Coordinates and responds to Chancellor’s Office and other reporting agencies to keep Academic Affairs Division in compliance with CSU deadlines and mandates. Manages all coded memoranda from the Chancellor’s office, forwards to appropriate parties and serves as a resource of this information Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Ability to maintain confidentiality and appropriately handle sensitive communications with university staff, faculty, students, and community leaders and public Ability to perform accurately in a detail-oriented environment, handle multiple work priorities, organizes, set deadlines, plan work and projects. Ability to supervise and direct work to others Ability to communicate effectively. Must possess excellent analytical, oral and written communication, customer service, public relations and networking skills General knowledge of software applications such as word processing, spreadsheet, and database management Working knowledge of operational and fiscal analysis and techniques. Ability to effectively use application information systems and application in analysis, research, and reporting activities and projects Ability to investigate, analyze, and anticipate problems, and make recommendations or address them proactively Demonstrated ability to effectively interpret, organize and present information and ideas in written or presentation form Extensive and in-depth knowledge of project management to create, manage and adjust as necessary, various aspects of a project to ensure successful conclusion Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved Required Qualifications Bachelor’s Degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position Four years of administrative work experience Preferred Qualifications Master’s Degree Minimum 5 years of experience supporting an executive Experience working in an academic environment Experience working with a diverse group of faculty, staff and students Project Management experience Demonstrated experience in a customer service role Proficiency with Microsoft Office (Word and Excel), Google Apps (Google Drive, Spreadsheets, and Docs) Compensation Classification: Confidential Administrative Support III Anticipated Hiring Range: $7,000/month - $7,667/month CSU Salary Range: $5,102/month - $12,118/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 3, 2023 through August 17, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled

Description: Job Summary Reporting to the Vice President of Administration and Finance with limited supervision, the Executive Assistant provides highly complex administrative office support for the Vice President for the Administration and Finance’s Office. The Executive Assistant works independently to perform highly complex administrative and analytical functions of a highly sensitive and confidential nature requiring access to a variety of sources of information, including personnel matters, grievances, management strategies, and progress reports of campus programs and projects. The incumbent serves as a key contact for communication within the division, across campus offices, with the Chancellor’s Office and external constituents. In addition to supporting the Vice President, the Executive Assistant provides administrative and analytical support to a complex and diverse division. Key Responsibilities Manages files, communications, and records of personnel matters including legal proceedings, and budgetary items Prepares grievances and disciplinary responses for the Vice President Manages and coordinates sensitive administrative tasks associated with human resource issues, legal counsel, and outside constituents Oversees division-wide personnel transactions and alerts Vice President of potential concerns Coordinates the daily operations of the Vice President’s office, including screening incoming calls and greeting visitors as well as responding to email inquiries Serves as the office’s primary contact responding to questions and analyzing and resolving problems Establishes and maintains office policies and procedures including emergency evacuation Provides direct administrative support to the Vice President, including managing the VP’s calendar, receipt and review of highly confidential and sensitive correspondence and other communications Prepare and/or edit then distribute communications on behalf of the Vice President Projects and monitors office budgets, research, and resolves account discrepancies, authorizes expenditures Reconciles office accounts, credit card statements, coordinates/processes office travel and payroll, maintains office supplies and files Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Ability to maintain strict confidentiality and appropriately handle sensitive communications with employees and external agencies Excellent written and oral communication skills Excellent analytical, customer service, public relations, and networking skills Ability to handle multiple work priorities in a timely manner, initiating, organizing, planning, and implementing work and projects Ability to perform accurately in a detail-oriented environment Knowledge of operational and fiscal analysis and techniques Knowledge of standard office software applications, such as Word, Excel, and PowerPoint. Ability to effectively use application information systems and application in analysis, research, and reporting activities and projects Expertise in investigating and analyzing problems with a broad administrative impact and implications Ability to effectively interpret, organize and present information and ideas in written or presentation form Strong knowledge of project management techniques to create, manage and adjust as necessary various aspects of a project to ensure a successful conclusion Ability to set own priorities, perform consistently organize and plan work and projects; make decisions independently and complete duties accurately with little or no supervision In-depth knowledge and application of PeopleSoft/Oracle HR and Finance Systems, Google Apps Required Qualifications Bachelor’s Degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position Three years of administrative work experience Preferred Qualifications 5-7 years of administrative work experience SJSU experience Experience supporting an executive Excellent written communication skills Project management experience Compensation Classification: Confidential Administrative Support II Anticipated Hiring Range: $6,821/month - $7,141/month CSU Salary Range: $5,102/month - $12,118/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: July 25, 2023 through August 13, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled

Description: Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7,917 to $9,167 per month* CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: October 13, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general direction of the Associate Vice President Human Resources, and through the lens of a culture of care, incumbent implements programs and administers a full range of faculty/academic HR personnel functions (Units 3 and 11) and oversees the Student Employment Program. Incumbent works in close partnership with Academic Affairs administrators, faculty and staff, and serves as a contributing member of CSUMB’s Human Resources Department within the division of Administration & Finance, as well as oversees Academic HR processing staff. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Develops strategies and leads innovative solutions on best practices and continuous improvement for faculty and academic personnel, recognizing and anticipating needs and then building programs that support the university’s mission, vision, values and strategic plan. Collaborates with the AVP/HR, College senior management team, and other Academic Managers in carrying out these best practices and continuous improvements. With the lens of diversity, inclusion, equity and belonging, assess current processes, identify improvement opportunities and lead improvement initiatives in line with DEIB goals and objectives. Works collaboratively in designing effective solutions and in implementing, monitoring, and evaluating necessary interventions for faculty, student employees, and labor relations issues. Encourages positive conflict resolution strategies. Provides advice and assistance in establishing and maintaining constructive working relationships. Helps to identify, prioritize, and make recommendations regarding critical and emerging faculty/academic personnel issues. Supports the AVP/HR by serving as the backup administrator for California Faculty Association (Unit 3) and Academic Student Employees (Unit 11) complaints, grievances, and Academic Labor Management Meetings. Manages academic personnel operations, including the Student Employment Program, and provides oversight and direction to assigned Academic Personnel staff and Student Workforce Generalist. Coaches, mentors and develops staff, including new employee onboarding and training. Leads employees using a performance management and development process that provides overall context and framework to encourage employee contribution and includes goal setting, feedback, performance development and planning. Responsible for records and Academic Personnel website content. Facilitates campus communications on related changes to the Student Employment Program. In partnership with the Director of Labor, Compliance & Leaves Programs, provides training to faculty members, departments, and academic support personnel on academic personnel policies, practices, and compliance with collective bargaining agreements (California Faculty Association and Academic Student Employees). Develops and oversees processes required by the collective bargaining agreements. Responsible for the preparation of mandated reports to the CSU Chancellor’s Office, WASC, and other internal and external agencies as requested and required. Serves as campus resource for issues pertaining to faculty, student employees, and other academic personnel including tenure line faculty recruitment, RTP, and separation; lecturer appointment, entitlement, and evaluation; leaves of absence for faculty employees; and all matters related to Academic Student Employees. Meets with College Analysts and Administrative Support Coordinators on a regular basis to discuss and address current and potential issues. Serve as an HR representative on campus and systemwide committee(s) and board(s) as needed. Works within federal and state laws, CSU system regulations, collective bargaining agreements, and campus personnel policies and guidelines to ensure faculty are appointed, compensated and advanced in salary appropriately. Provides input for Academic Personnel in the development and implementation of faculty personnel information systems (HRIS). May serve as an Administrator in Charge (AIC) in the absence of AVP/HR. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE AND ABILITIES : Knowledge of the principles, laws, and regulations related to human resources or academic personnel in a collective bargaining environment. Knowledge of modern management and administrative techniques including the development and implementation of appropriate internal controls, personnel operations and appropriate methods of work planning, scheduling, and coordination ensuring accomplishment of work in a timely and effective manner. Sound background in personnel and employment policies, procedures, practices, and applicable laws, including labor, employee relations, recruitment and compensation. Knowledge of or ability to learn the purposes, organization, structure, major programs, and related policies of the California State University system and CSUMB. Skill in conflict resolution and a commitment to modeling and promoting civility in the workplace. Flexibility and ability to respond to sudden changes in priorities, to work effectively on complex tasks in the midst of frequent interruptions, and to work effectively both as a member of a team and individually. Ability and passion to respond to faculty needs in a manner that provides added value and generates significant customer satisfaction. Ability and desire to redefine and simplify strategies, structures, and processes to improve efficiency within a framework of collaborative decision-making and shared governance. Ability to: conduct investigations and training; effectively advise, counsel, negotiate and resolve sensitive, unprecedented, broad, difficult, and complex problems; generate innovative solutions, explore non-traditional ideas, and apply best practices to ensure impact of key initiatives; recognize problems and to take initiative in researching and recommending solutions; maintain confidentiality and to apply good judgment to all aspects of work; use a broad range of technology, including a personal computer and applicable software, and Human Resources Information Systems (Oracle-PeopleSoft/CMS); and perform complex analyses, prepare reports and make recommendations. MINIMUM QUALIFICATIONS : Equivalent to a Bachelor’s degree from an accredited university in labor relations, human resources management, public administration, business administration, social work, counseling, organizational planning/policy, law or a related field AND demonstrated experience in managing people/academic personnel with responsibility for compliance with organization policies, laws, regulations, and guidelines. Direct experience working in an academic collective bargaining environment. ASSOCIATE DIRECTOR LEVEL QUALIFICATIONS : Post-baccalaureate degree(s) Demonstrated significant leadership experience in an academic administrative role. Experience with Academic Personnel issues, including faculty recruitment, retention, advancement, compensation, and diversity, equity, inclusion and belonging for academic appointees. Evidence of innovative and effective leadership in an academic environment. Understanding of the university's missions of teaching, research, and service. PREFERRED QUALIFICATIONS: Experience in the development and oversight of academic personnel or faculty affairs operations. University or higher education experience. SPECIAL CONDITIONS OF EMPLOYMENT : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards May require occasional evenings and/or weekend work. PHYSICAL WORK ENVIRONMENT : On campus office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled

Description: Working Title Associate Registrar for the Registrar's Office Administrator Level (for MPP positions only) This position is an MPP II in the California State University Management Personnel Plan (MPP), reporting to the The Director of the Registrar's Office. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Registrar's Office Appointment Type At will Time Base Full-Time (1.0 FTE) Work Schedule Monday - Friday 8:00 a.m. -5:00 p.m. Anticipated Hiring Range $6,625.00 - $7,356.00 Per Month ($79,500.00 - $88,272.00 Annually) Salary is commensurate with experience. Position Summary Reporting to the Assistant Vice President for Enrollment Management and University Registrar, the Associate Registrar is a member of the Office of the Registrar’s leadership team, as well as the broader Enrollment Management leadership team. The Associate Registrar, as a leader in the office, advises the AVP/University Registrar on procedures in their area of responsibility, making recommendations and providing assessment of impacts. The Associate Registrar is primarily responsible for the staff and systems that support the Academic Advisement and Degree Planner modules in CS, as well as the undergraduate graduation process. The Associate Registrar must be familiar with registrar-related modules within Campus Solutions (CS), including Academic Advisement, Student Records, and Degree Planner. The Associate Registrar is responsible for recruiting, hiring, training and evaluating the staff who evaluate undergraduate degree applications; creating and maintaining configuration and rules for the DPR and Degree Planner for General Education, University Requirements, majors, and minors; applying substitutions and exceptions to those rules; and working with academic departments to resolve issues concerning web exceptions, grading, Coursematch enrollments, Pre-Requisite Checking, Degree Planner, and the Academic Advisement Module in CS. The Associate Registrar also works with Athletics to determine NCAA Division II eligibility and is on the Board of Appeals and Review Committee. The Associate Registrar works closely with the Student Records Functional Business Analyst and Academic Advising Analyst to run audits and communicate to the SF State community. In addition to CS, the Registrar’s Office uses its legacy system for research, OnBase for scanned documents, and Microsoft Office. Working relationships with Academic Affairs and Administration and Finance as well as other units on campus ensure that the views and needs of SAEM are considered when changes to programs and/or systems are initiated by other units. These relationships also ensure a smooth flow of information, as well as data, between the Office of the Registrar and other areas. These relationships also contribute to ensuring that there is compliance with the Family Educational Rights and Privacy Act (FERPA) and all federal, state, SF State and California State University (CSU) regulations. Position Information GRADUATION AND UNDERGRADUATE DEGREE EVALUATIONS Oversee the preliminary and final evaluations of all Undergraduate Degree Applications, including creating timelines, managing the graduation evaluation team, and ensuring targets are hit. Coordinate with Undergraduate Admissions, Graduate Admissions, Colleges, and University Advising Centerby offering training and working to understand discrepancies with the DPR and processing substitutions, exceptions, and rule maintenance. Advise and counsel students and departments concerning procedures and policies dealing with records. Work with the Registrar’s Office Communications Analyst to update informational web sites, forms, and communications concerning any part of the graduation process (application to graduate, Degree Planner, Degree Progress Report, etc.). Oversee individual adjustments to student degree progress reports, including course substitutions, Bulletin updates, transfer credit, and other adjustments, ensuring they are processed by graduation evaluators accurately and in a timely manner. Represent the office on the Commencement Committee, and serve as a liaison with the Commencement Office, providing reports and lists of degree candidates to be listed in the Commencement program. Oversee any additional Commencement-related activities (such as preparing diploma covers) that the Registrar’s Office is responsible for. STRATEGIC INITIATIVES Serve on the Enrollment Management leadership team. Provide leadership, outreach, and support to strategic projects. Actively partner with analyst colleagues within the office and ITS to redesign workflow processes moreefficiently, and to create and maintain documentation of changes. Proactively communicate with departments and advisors on graduation-related process changes. Regularly communicate around dates and deadlines that impact work. Communication includes email messaging, Campus Memo publications, phone calls, meetings with staff and other areas, as well as active participation in Registrar Town Halls. Work with stakeholders within the office as well as across campus to ensure our work meets their needs and the needs of our students. MANAGE ACADEMIC ADVISEMENT AND DEGREE PLANNER MODULES Oversee the encoding and updating of student Degree Progress Reports (DPR) and Degree Planner based on SF State bulletin copy, academic department materials, and data provided by Institutional Research and the Division of Undergraduate Education and Academic Planning. Manage analyst teams to create and maintains audits, reports, and queries to fully automate degree evaluations, ensuring annual curriculum updates are completed each year before Orientation for the matriculating class begins. Oversee the creation and maintenance of related documentation. Coordinate with departments, ITS, and the Chancellor’s office the enrollment and reporting of grades forCoursematch and AB 386 courses Update student records in CS as needed, including by recording academic grades, grade changes, course withdrawals and other academic record keeping functions. STUDENT SERVICE AND PROFESSIONAL BEHAVIOR Lead the team to ensure that all service provided to students is high quality and timely. Coordinate andsupport staff in providing student-facing services, including email and phone inquiries, and in the One Stop. Participate in events such as Explore and Discover SF State, freshman and transfer student orientations,and staff the Gator Reg Help Line during registration cycles to assist students, staff and faculty who have registration-related questions. These events may take place in the evenings or on weekends. Provide leadership and supervision to staff in a manner that promotes professional growth, good workethics and supportive of the mission and values of SF State. Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conductfor a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. OTHER DUTIES AS ASSIGNED Minimum Qualifications Bachelor's Degree and a minimum of 2 years of progressively responsible experience in managing/leading/directing student records and enrollment staff within a college/university. Demonstrated experience within a comprehensive university environment working with a highly diverse student and staff population. Excellent written and oral communication skills and ability to explain complex concepts sensitively to students, their families and community stakeholders. Preferred Qualifications Equivalent to graduation from a Master’s degree in a related field. 4 years of progressively responsible experience in managing/leading/directing a student records and enrollment team within a college/university. Experience encoding Degree Audits within a Student Information System. Familiarity with Oracle Campus Solutions (CS). Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Description: Position Summary The Contract Administration Manager provides expertise in contract language, formulation, negotiation, and administration for the University, inclusive of Aztec Shops (one of the University’s auxiliary organizations). The incumbent works collaboratively with a variety of University stakeholders to include faculty, staff, students and outside entities and individuals. The Contract Administration Manager serves as a key technical advisor of risk management, contract terms and conditions, and policy and procedure compliance and development. Intimate knowledge of State regulations, California State University, San Diego State University and Aztec Shops policies, procedures, and practices and contract administration and practices are beneficial in order to effectively manage through the full range of procurement and contractual services at the University. The Contract Administration Manager is primarily delegated responsibility to generally make operational decisions on matters related to non-procurement contract obligations such as MOUs, leases, and other documented obligations in support of the University, guide and facilitate the contractual process with all parties, solve problems, assess and prioritize projects to meet deadlines. This position is expected to negotiate and approve contract terms and conditions, analyze contract situations, ensure records are accurate and up to date, collaborate with others, possess superior attention to detail, and must have excellent communication skills; both written and verbal. The Contract Manager may be tasked with more complex contract and procurement items as needed in support of University needs. The Contract Administration Manager is responsible to ensure that work is accomplished in the appropriate priority while meeting necessary deadlines. Additionally, this position is responsible for ensuring that provided services and work product are carried out in accordance with established policies and procedures based on organizational goals, University mission, policies and procedures; and in recommending and/or implementing improvements in policies and procedures as it relates to department and University goals; to recommend changes in procedure in connection with new or revised policies. The Contract Administration Manager maintains effective working relationships with various levels of University and Aztec Shops administration, State offices, Office of Risk Management Chancellor’s Office, Office of General Counsel and others as appropriate. Participates in strategic planning for the department and division. Duties are generally performed independently requiring sound and mature judgment. Sensitive situations and problems occur daily demanding immediate and effective response. This position informs the Associate Director, Contract and Procurement Management of activities that might impact other University units and/or Business and Financial Affairs. This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, and the University Controller's Office, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and Student Account Services. The Procure-to-Pay department is responsible for delivering end-to-end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions. The Contracts and Procurement Management department is responsible for contracts administration and procurement processes for the University. Responsibilities include contract and lease negotiations, basic purchasing services of equipment, supplies, materials, and professional services as well as contracting major capital and minor construction projects. The Contracts and Procurement Management department consists of an Associate Director, two Contract Administration Managers, 8-10 Buyers, and student assistant(s). For more information regarding the Contracts and Procurement Management, click here . Education and Experience Undergraduate degree in business, contract law, or related field from an accredited college or university and five (5) years of Contract Administration experience for a large, diverse and decentralized organization or equivalent combination of education and experience to perform the required functions of the position. Key Qualifications Master’s degree in related field, paralegal or Juris Doctorate preferred. Knowledge and experience of regulations governing contracts and procurements. Experience in large, complex, high-profile contracts and procurements, leases, MOUs, and other financial or contractual obligations. Experience working within a California State University system or large California public institution is preferred. Experienced in the administration of a wide range of contract laws, terms, and conditions within a procurement environment. Knowledge with a variety of procurement methods, contract laws, terms, and conditions. Knowledge in Oracle Financial software. Professional certifications in contract management, administration, or related field. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $90,000 - $110,000 Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 11, 2023. To receive full consideration, apply by October 10, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Jaress at tjaress@sdsu.edu . Closing Date/Time: Open until filled

Description: Position Summary The Associate Director of Contracts and Procurement Management is responsible for managing the day-to-day operations of the University’s contracts and procurement function supporting approximately $200 million in annual spend including commodities, services, information technology, student service learning, study abroad, maintenance agreements and minor and major capital construction. The Associate Director works in conjunction with CSU procurement guidelines, recommendations, policies and procedures and works to leverage campus-wide buying power. The Associate Director works collaboratively with the Manager of Accounts Payable in coordinating and streamlining staff work assignments and in instilling a continuous improvement and customer-serving mindset across the Procure-to-Pay team. The Associate Director is responsible for ensuring that all contracts and procurements are made in accordance with applicable laws, regulations, and policies as set forth by the State of California, the California State University, and San Diego State University. The Associate Director must balance policy compliance with customer service, as this position is a key contact for campus departments and serves a critical support role in achieving university goals and objectives. In collaboration with the Director of Procure-to-Pay, the Associate Director seeks opportunities to improve service, consolidated spend, leverage vendors, and implement new systems and new ways of doing business that are cost-effective and that promote efficient operations. Assist in accessing procurement technology systems supporting the department and recommending enhancements and improvements. Support the establishment of spend management as a practice, approach, and methodology in support of the university mission and department objectives and the development of programs to provide strategic options around the entire source to settlement lifecycle and best practice processes. The Associate Director shall represent the Director of Procure-to-Pay in his or her absence and as directed to meet operational needs. The Associate Director maintains effective working relationships with various levels of campus administration, State offices, Chancellor’s Office, Office of General Counsel, and others as appropriate. This is a full-time (1.0 time-base), benefits-eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, and the University Controller's Office, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and Student Account Services. The Procure-to-Pay department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions. The Contracts and Procurement Management department is responsible for contracts administration and procurement processes for the University. Responsibilities include contract and lease negotiations, basic purchasing services of equipment, supplies, materials, and professional services as well as contracting major capital and minor construction projects. The Contracts and Procurement Management department consists of an Associate Director, two Contract Administration Managers, 8-10 Buyers, and student assistant(s). For more information regarding the Contracts and Procurement, click here . Education and Experience Bachelor’s degree or equivalent Minimum of seven years of contracts and procurement experience for a large, diverse, and decentralized organization and five years of supervisory or management experience. Key Qualifications Experience working within a California State University system or a large California public institution. Demonstrated leadership skills in a complex, unionized work environment. Experienced in the administration of a wide range of programs within a procurement environment as Small Business/Disabled Veteran Business Enterprise, ATI knowledge, and Oracle Financial software. Knowledge and experience of regulations governing public works procurements. Experience procuring large, complex, high-profile procurements in the areas of public works, services, and technology. Ability to effectively work and supervise remote staff. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $120,000 - $135,000 Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 2, 2023. To receive full consideration, apply by October 1, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Jaress at tjaress@sdsu.edu. Closing Date/Time: Open until filled