Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada State Historic Preservation Office is recruiting for an Administrative Assistant 3 position geographically located in Carson City, Nevada. The position is responsible for the day to day administrative office management and accounts receivable/payable. The incumbent is responsible for: receptionist duties; inventory; library maintenance; and account reconciliations by maintaining budget expense tracking sheets with complex formulas and completing weekly budget status reports. The position is responsible for ensuring compliance with applicable state and federal regulations. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/30/2020
Jan 17, 2020
Full Time
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada State Historic Preservation Office is recruiting for an Administrative Assistant 3 position geographically located in Carson City, Nevada. The position is responsible for the day to day administrative office management and accounts receivable/payable. The incumbent is responsible for: receptionist duties; inventory; library maintenance; and account reconciliations by maintaining budget expense tracking sheets with complex formulas and completing weekly budget status reports. The position is responsible for ensuring compliance with applicable state and federal regulations. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/30/2020
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located in the Administrator's Office. Duties include serving as the Recording Secretary for the State Environmental Commission, Public Records Manager; providing administrative support to the administrator and deputy administrators; processing travel and invoices; and various other administrative support duties. Attention to detail, multi-tasking, professionalism, and excellent customer service are a must. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/28/2020
Jan 25, 2020
Full Time
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located in the Administrator's Office. Duties include serving as the Recording Secretary for the State Environmental Commission, Public Records Manager; providing administrative support to the administrator and deputy administrators; processing travel and invoices; and various other administrative support duties. Attention to detail, multi-tasking, professionalism, and excellent customer service are a must. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/28/2020
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located in our mail room within our Commercial Recording Division. This position will process, receipt and file organizational and amendatory documents of NRS Title 7 business entities; issue Nevada State business licenses; serve as a subject matter expert in a particular business area to assist in training staff; serve as back up to the supervisor and program officer assisting with sending out morning duties, t-dates, distributing work to staff; assist staff with questions; arrange meetings; and other duties as needed. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/28/2020
Jan 22, 2020
Full Time
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located in our mail room within our Commercial Recording Division. This position will process, receipt and file organizational and amendatory documents of NRS Title 7 business entities; issue Nevada State business licenses; serve as a subject matter expert in a particular business area to assist in training staff; serve as back up to the supervisor and program officer assisting with sending out morning duties, t-dates, distributing work to staff; assist staff with questions; arrange meetings; and other duties as needed. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/28/2020
Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180387; 12/17/19 ADMINISTRATIVE ASSISTANT TO THE DEAN OF STUDENTS Administrative Analyst Specialist Dean of Students Salary Range: $3,288 - $6,347/Monthly Work Schedule: Full-time; Monday - Thursday, 9:00 am to 6:00 pm, Friday, 8:00 am - 5:00 pm; non-exempt classification. Essential Job Functions: Under the general supervision of the Dean of Students, the incumbent provides support to the day-to-day operations of the Office of the Dean of Students. The incumbent will coordinate budget activities and provides fiscal resource and operations support: procurement, budgetary tracking and analysis, monitoring expenditures and fund balances; grant reporting; monthly reconciliations; budget and expenditure transfers; and processing student and staff employee transaction forms, payroll reports and travel. This position monitors and assists with General Fund, Student Success Fee accounts, other special non-General Fund programs and grant budget proposals. Administrative functions include: calendar management; logistical planning for meetings, programs and special projects; grant support; procurement of inventory and services for various initiatives; work direction to the administrative support team; maintain office supplies; ensure that working documents, websites, marketing materials and contact lists are up-to-date; work with administrative team to maintain a positive and productive work environment; review student concerns and complaints and assist with referrals and responses; schedule document preparation and special projects. Required Qualifications & Experience: Bachelor's degree and/or equivalent training and two years of full-time administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. The incumbent must be proficient in MS Office and possess excellent analytical skills, good judgment and detailed follow-up. The incumbent must possess excellent: time management; written and verbal communication; organizational planning, and strong problem solving skills. Ability to: work independently with little or no supervision; anticipate and identify problems early and address them proactively; interpret complex, technical information and train others; exercise sound judgement; maintain strict confidentiality; and establish and maintain effective working relationships. Demonstrated ability and interest in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Desired Qualifications: Current knowledge of: policies and procedures for daily responsibilities; providing training and advisement to administrative staff; and use of Data Warehouse and Hyperion PBCS systems and procurement policies. Closing Date: Review of applications will begin on December 31, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Closing Date/Time: Open until filled
Dec 19, 2019
Full Time
Description: Bulletin #180387; 12/17/19 ADMINISTRATIVE ASSISTANT TO THE DEAN OF STUDENTS Administrative Analyst Specialist Dean of Students Salary Range: $3,288 - $6,347/Monthly Work Schedule: Full-time; Monday - Thursday, 9:00 am to 6:00 pm, Friday, 8:00 am - 5:00 pm; non-exempt classification. Essential Job Functions: Under the general supervision of the Dean of Students, the incumbent provides support to the day-to-day operations of the Office of the Dean of Students. The incumbent will coordinate budget activities and provides fiscal resource and operations support: procurement, budgetary tracking and analysis, monitoring expenditures and fund balances; grant reporting; monthly reconciliations; budget and expenditure transfers; and processing student and staff employee transaction forms, payroll reports and travel. This position monitors and assists with General Fund, Student Success Fee accounts, other special non-General Fund programs and grant budget proposals. Administrative functions include: calendar management; logistical planning for meetings, programs and special projects; grant support; procurement of inventory and services for various initiatives; work direction to the administrative support team; maintain office supplies; ensure that working documents, websites, marketing materials and contact lists are up-to-date; work with administrative team to maintain a positive and productive work environment; review student concerns and complaints and assist with referrals and responses; schedule document preparation and special projects. Required Qualifications & Experience: Bachelor's degree and/or equivalent training and two years of full-time administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. The incumbent must be proficient in MS Office and possess excellent analytical skills, good judgment and detailed follow-up. The incumbent must possess excellent: time management; written and verbal communication; organizational planning, and strong problem solving skills. Ability to: work independently with little or no supervision; anticipate and identify problems early and address them proactively; interpret complex, technical information and train others; exercise sound judgement; maintain strict confidentiality; and establish and maintain effective working relationships. Demonstrated ability and interest in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Desired Qualifications: Current knowledge of: policies and procedures for daily responsibilities; providing training and advisement to administrative staff; and use of Data Warehouse and Hyperion PBCS systems and procurement policies. Closing Date: Review of applications will begin on December 31, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Closing Date/Time: Open until filled
City of Kansas City, MO
Kansas City, MO, United States
Full-time position available with KC Water Human Resources Division located at 4800 E. 63rd Street. Will fill position as Senior Administrative Assistant or Municipal Management Trainee Salary Range: Senior Administrative Assistant: $19.34-$33.88/hour ; Municipal Management Trainee: $18.24-$29.44/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: February 3, 2020 Responsibilities KC Water is seeking a Learning and Development Specialist for their Human Resources Division. This position will be responsible for coordinating administrative functions necessary to register, deliver and document training programs. This position will also develop training curricula for in-person and e-learning and assist in the selection of vendor programs to meet instructional goals and objectives. The candidate must be willing to grow within the professional sphere of Learning and Development: demonstrate an ongoing willingness to learn about innovative learning solutions, delivery methods and content. This position will be assigned to a wide array of projects depending on skill level including: collaborating with subject matter experts in the planning, design and development of courses and training materials, as well as facilitating training sessions, tracking employee training metrics and coordinating learning development activities. Position will utilize MS Office Suite to create deliverables including Word, Excel, Access and PowerPoint. This position occasionally lifts and/or moves up to 25 pounds. Qualifications REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years professional experience in governmental administration or in private sector administration of a progressive nature at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Preference given to applicants with prior corporate training experience in a classroom environment and experience with e-learning authoring tools, e.g. Articulate Storyline, Camtasia, and/or Captivate and/or completed Association for Talent Developments Instruction Design certificate course. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at (816) 513-0253.
Jan 05, 2020
Full Time
Full-time position available with KC Water Human Resources Division located at 4800 E. 63rd Street. Will fill position as Senior Administrative Assistant or Municipal Management Trainee Salary Range: Senior Administrative Assistant: $19.34-$33.88/hour ; Municipal Management Trainee: $18.24-$29.44/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: February 3, 2020 Responsibilities KC Water is seeking a Learning and Development Specialist for their Human Resources Division. This position will be responsible for coordinating administrative functions necessary to register, deliver and document training programs. This position will also develop training curricula for in-person and e-learning and assist in the selection of vendor programs to meet instructional goals and objectives. The candidate must be willing to grow within the professional sphere of Learning and Development: demonstrate an ongoing willingness to learn about innovative learning solutions, delivery methods and content. This position will be assigned to a wide array of projects depending on skill level including: collaborating with subject matter experts in the planning, design and development of courses and training materials, as well as facilitating training sessions, tracking employee training metrics and coordinating learning development activities. Position will utilize MS Office Suite to create deliverables including Word, Excel, Access and PowerPoint. This position occasionally lifts and/or moves up to 25 pounds. Qualifications REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years professional experience in governmental administration or in private sector administration of a progressive nature at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Preference given to applicants with prior corporate training experience in a classroom environment and experience with e-learning authoring tools, e.g. Articulate Storyline, Camtasia, and/or Captivate and/or completed Association for Talent Developments Instruction Design certificate course. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at (816) 513-0253.
Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. The applicant must be a qualified veteran, spouse of a veteran , spouse of an active duty veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran” We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in administrative/clerical work? If so, this position could very well be for you: Position: Veterans Assistance Commission - Administrative Assistant Location: Gurnee, IL Salary: $17.37 - 22.30 Job Summary: Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. Becoming an administrative assistant would allow you to be involved directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Your day will consist of performing administrative work, Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. You will have endless opportunities to impact and make a difference within Lake County, which consists of more than 30 departments and divisions. Being able to build working relationships with employees and the public is sure to keep you interested and continuously learning. In order to be successful in this role you should have earned a high school diploma or completed an equivalent program and two or more years of experience working in a customer service environment or related administrative assistant role. Individuals should have a working knowledge of Microsoft Office Suite; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere; must be able to multi-task while managing administrative support to several team members; excellent organizational and time-management skills are a must have. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit www.lakecountyil.gov. To learn more about other services Lake County provides and to see some of our employees in action, visit our website to view videos . If you need assistance writing your resume, we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. The employee must be a qualified veteran, spouse of a veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran. Lake County is an Equal Opportunity Employer
Dec 07, 2019
Full Time
Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. The applicant must be a qualified veteran, spouse of a veteran , spouse of an active duty veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran” We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in administrative/clerical work? If so, this position could very well be for you: Position: Veterans Assistance Commission - Administrative Assistant Location: Gurnee, IL Salary: $17.37 - 22.30 Job Summary: Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. Becoming an administrative assistant would allow you to be involved directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Your day will consist of performing administrative work, Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. You will have endless opportunities to impact and make a difference within Lake County, which consists of more than 30 departments and divisions. Being able to build working relationships with employees and the public is sure to keep you interested and continuously learning. In order to be successful in this role you should have earned a high school diploma or completed an equivalent program and two or more years of experience working in a customer service environment or related administrative assistant role. Individuals should have a working knowledge of Microsoft Office Suite; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere; must be able to multi-task while managing administrative support to several team members; excellent organizational and time-management skills are a must have. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit www.lakecountyil.gov. To learn more about other services Lake County provides and to see some of our employees in action, visit our website to view videos . If you need assistance writing your resume, we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. The employee must be a qualified veteran, spouse of a veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran. Lake County is an Equal Opportunity Employer
County of San Mateo, CA
Redwood City, CA, United States
Description The County of San Mateo Treasurer-Tax Collector is seeking an experienced individual for an Administrative Assistant II position.Under general supervision, this position will work within the department's Administrative and Fiscal Services Unit and primarily perform payroll-personnel and budgeting duties, including providing technical and specialized payroll and personnel-related support, and managing the HRIS and OFAS system.This position will also assist in analyzing and updating policies and procedures; internal budget documents; contract administration; and perform related work as required. Please note thisis a County Promotional Only recruitment . Only current County of San Mateoand County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position may apply. The ideal candidate will: Possess knowledge in budget monitoring and budget development support Possess knowledge of the County's HRIS and timekeeping system Possess knowledge of MOU and Civil Service provisions and human resource standards and practices Possess knowledge in accounts payable and receivable Possess knowledge of OFAS, the County's financial accounting system Possess strong interpersonal skills, including conflict resolution skills, with the ability to work with employees across departments Possess strong written and verbal communication skills and problem-solving skills Possess skills in electronic content management and forms creation Be experienced in information gathering, analysis and presentation Be skilled in using office automation and communication technologies Be able to manage a large and varied workload with changing and conflicting deadlines Be able to work effective in a high-volume and fast-paced environment Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures Be able to work well both independently and in a team environment Note: The list created from this recruitment may be used to fill future vacancies, including classified, unclassified, full-time, part-time, temporary and extra help assignments. Examples Of Duties Duties may include, but are not limited to, the following: Perform office support work including technical and specialized payroll and personnel activities for the Treasurer-Tax Collector Office Perform complex, and detailed financial office support work Create, develop, and maintain varied subsidiary ledgers, forms, documents, auditing and reconciling reports and information and posting data as required; will generate general ledger entries Coordinate human resources, payroll, and/or timekeeping processes; maintain personnel-related records; provide information to management and employees regarding payroll and personnel related matters Assist with accounting activities, including posting payments; processing deposits and accounts receivable; and completing month-end closing activities Process invoices and track payments Perform all personnel action processes including job changes, compensation changes, initiating hires, and processing retroactive pay Research record keeping issues Coordinate and execute employee onboarding in conjunction with supervisors and the Human Resources Department, process paperwork required for new employees, and provide employees guidance on how to navigate through available onboarding resources Assist employees, supervisors, and managers with payroll, retirement, and benefit laws Review and reconcile varied reports, journals, payroll, or related fiscal or statistical data Audit and verify various information, including source data as well as manual and computer-produced reports Collect information from a variety of sources and synthesize the data into a report format with recommendations Provide information to County staff that requires the use of judgment and the interpretation of policies, rules, and/or procedures Perform a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness, and compliance with departmental policies and procedures Provide back up to other positions when necessary Assist management staff in analyzing budget needs and provide budget development support Assist with the development, announcement, evaluation, processing, and monitoring of contracts, including negotiation with contractors and managing contract execution timeliness Maintain auditing, accounting, and budget controls on a level not required by a professional accountant Assist with the development of policies and procedures and streamline department and program processes Respond to staff issues and work interdepartmentally to resolve them Assist management staff in acquiring, maintaining, and reporting performance measure data and information Assist with special projects as assigned Perform related duties as assigned Qualifications Education and Experience : Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management or management analysis. Knowledge of: Principles of organization, administration and supervision; budgeting principles and practices; modern office methods and procedures associated with information technology; and principles and practices of sub professional accounting, bookkeeping and fiscal procedures. Skill/Ability to : Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form; establish and maintain accounts and budgetary controls; learn quickly the laws and rules governing the operations of the department to which assigned; interpret and explain laws and rules to subordinates, other County departmental staff and to the general public; and plan, organize and supervise the work of clerical personnel effectively. Application/Examination County Promotional Only. Only current County of San Mateo and County of San Mateo Superior Court of Californiaemployees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position may apply. Responses to the supplemental questions must be submitted in addition toour regular employment application form.A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire . The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions.Candidates who pass the application screening (weight: pass/fail) will be invited to a panel interview(weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the " Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. ~ TENTATIVE RECRUITMENT SCHEDULE ~ Final Filing Date: January 28, 2020 Application Screening (tentative): Week of February 3 Combined Civil Service and DepartmentalPanel Interviews (tentative): February 19, 2020 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The Countyis an Equal Opportunity Employer. HR Contact: Christina Chan(01082020) (Administrative Assistant II - E089)
Jan 09, 2020
Full Time
Description The County of San Mateo Treasurer-Tax Collector is seeking an experienced individual for an Administrative Assistant II position.Under general supervision, this position will work within the department's Administrative and Fiscal Services Unit and primarily perform payroll-personnel and budgeting duties, including providing technical and specialized payroll and personnel-related support, and managing the HRIS and OFAS system.This position will also assist in analyzing and updating policies and procedures; internal budget documents; contract administration; and perform related work as required. Please note thisis a County Promotional Only recruitment . Only current County of San Mateoand County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position may apply. The ideal candidate will: Possess knowledge in budget monitoring and budget development support Possess knowledge of the County's HRIS and timekeeping system Possess knowledge of MOU and Civil Service provisions and human resource standards and practices Possess knowledge in accounts payable and receivable Possess knowledge of OFAS, the County's financial accounting system Possess strong interpersonal skills, including conflict resolution skills, with the ability to work with employees across departments Possess strong written and verbal communication skills and problem-solving skills Possess skills in electronic content management and forms creation Be experienced in information gathering, analysis and presentation Be skilled in using office automation and communication technologies Be able to manage a large and varied workload with changing and conflicting deadlines Be able to work effective in a high-volume and fast-paced environment Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures Be able to work well both independently and in a team environment Note: The list created from this recruitment may be used to fill future vacancies, including classified, unclassified, full-time, part-time, temporary and extra help assignments. Examples Of Duties Duties may include, but are not limited to, the following: Perform office support work including technical and specialized payroll and personnel activities for the Treasurer-Tax Collector Office Perform complex, and detailed financial office support work Create, develop, and maintain varied subsidiary ledgers, forms, documents, auditing and reconciling reports and information and posting data as required; will generate general ledger entries Coordinate human resources, payroll, and/or timekeeping processes; maintain personnel-related records; provide information to management and employees regarding payroll and personnel related matters Assist with accounting activities, including posting payments; processing deposits and accounts receivable; and completing month-end closing activities Process invoices and track payments Perform all personnel action processes including job changes, compensation changes, initiating hires, and processing retroactive pay Research record keeping issues Coordinate and execute employee onboarding in conjunction with supervisors and the Human Resources Department, process paperwork required for new employees, and provide employees guidance on how to navigate through available onboarding resources Assist employees, supervisors, and managers with payroll, retirement, and benefit laws Review and reconcile varied reports, journals, payroll, or related fiscal or statistical data Audit and verify various information, including source data as well as manual and computer-produced reports Collect information from a variety of sources and synthesize the data into a report format with recommendations Provide information to County staff that requires the use of judgment and the interpretation of policies, rules, and/or procedures Perform a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness, and compliance with departmental policies and procedures Provide back up to other positions when necessary Assist management staff in analyzing budget needs and provide budget development support Assist with the development, announcement, evaluation, processing, and monitoring of contracts, including negotiation with contractors and managing contract execution timeliness Maintain auditing, accounting, and budget controls on a level not required by a professional accountant Assist with the development of policies and procedures and streamline department and program processes Respond to staff issues and work interdepartmentally to resolve them Assist management staff in acquiring, maintaining, and reporting performance measure data and information Assist with special projects as assigned Perform related duties as assigned Qualifications Education and Experience : Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management or management analysis. Knowledge of: Principles of organization, administration and supervision; budgeting principles and practices; modern office methods and procedures associated with information technology; and principles and practices of sub professional accounting, bookkeeping and fiscal procedures. Skill/Ability to : Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form; establish and maintain accounts and budgetary controls; learn quickly the laws and rules governing the operations of the department to which assigned; interpret and explain laws and rules to subordinates, other County departmental staff and to the general public; and plan, organize and supervise the work of clerical personnel effectively. Application/Examination County Promotional Only. Only current County of San Mateo and County of San Mateo Superior Court of Californiaemployees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position may apply. Responses to the supplemental questions must be submitted in addition toour regular employment application form.A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire . The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions.Candidates who pass the application screening (weight: pass/fail) will be invited to a panel interview(weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the " Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. ~ TENTATIVE RECRUITMENT SCHEDULE ~ Final Filing Date: January 28, 2020 Application Screening (tentative): Week of February 3 Combined Civil Service and DepartmentalPanel Interviews (tentative): February 19, 2020 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The Countyis an Equal Opportunity Employer. HR Contact: Christina Chan(01082020) (Administrative Assistant II - E089)
Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in clerical support? If so, this position could very well be for you: Position: Administrative Assistant - Court Security Location: Waukegan, IL Salary: $15.34 - $20/hour Job Summary: Becoming a Part-Time Administrative Assistant would allow you to be involved with the Lake County Sheriff’s Court Security Division. You will provide assistance in the planning and oversight of the administrative/clerical function within the department. Your day will consist of moderate to complex work related to office duties which include typing, filing of documents, scheduling, and assisting with court security services to all court rooms, including all branch court locations. You will have endless opportunities to impact and make a difference within Lake County. Being able to build working relationships with employees, 30 countywide departments and the public, is sure to keep you interested and continuously learning. In order to be successful in this role you should have a High School Diploma. Individuals should have a working knowledge of computer skills along with customer service experience; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit Sheriff's Office . To learn more about other services Lake County provides and to see some of our employees in action visit our website to view videos . If you need assistance writing your resume we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Lake County is an Equal Opportunity Employer
Jan 09, 2020
Part Time
Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in clerical support? If so, this position could very well be for you: Position: Administrative Assistant - Court Security Location: Waukegan, IL Salary: $15.34 - $20/hour Job Summary: Becoming a Part-Time Administrative Assistant would allow you to be involved with the Lake County Sheriff’s Court Security Division. You will provide assistance in the planning and oversight of the administrative/clerical function within the department. Your day will consist of moderate to complex work related to office duties which include typing, filing of documents, scheduling, and assisting with court security services to all court rooms, including all branch court locations. You will have endless opportunities to impact and make a difference within Lake County. Being able to build working relationships with employees, 30 countywide departments and the public, is sure to keep you interested and continuously learning. In order to be successful in this role you should have a High School Diploma. Individuals should have a working knowledge of computer skills along with customer service experience; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit Sheriff's Office . To learn more about other services Lake County provides and to see some of our employees in action visit our website to view videos . If you need assistance writing your resume we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Lake County is an Equal Opportunity Employer
San Diego
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on November 25, 2019. To receive full consideration, apply by November 24, 2019. (The position will remain open until filled). The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a part-time (.80 time-base), benefits eligible, temporary position anticipated to end on or before 11/30/2020, with the possibility of reappointment and/or permanency. This position is designated exempt/non-exempt under FLSA and is (not) eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 5:00 p.m., but may vary based on operational needs. The purpose of the Administrative Assistant position is to support the Business Services office with establishing health services agreements, assist students with health services requests, submit paperwork to Human Resources, and assist the Cashier's office as needed. For more information regarding Imperial Valley Campus, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $2,184 per month. CSU Classification Salary Range (Part-time equivalent): $2,080 - $3,674 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. One year of progressively responsible clerical or administrative experience. Ability to drive the San Diego campus. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
Nov 28, 2019
Part Time
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on November 25, 2019. To receive full consideration, apply by November 24, 2019. (The position will remain open until filled). The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a part-time (.80 time-base), benefits eligible, temporary position anticipated to end on or before 11/30/2020, with the possibility of reappointment and/or permanency. This position is designated exempt/non-exempt under FLSA and is (not) eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 5:00 p.m., but may vary based on operational needs. The purpose of the Administrative Assistant position is to support the Business Services office with establishing health services agreements, assist students with health services requests, submit paperwork to Human Resources, and assist the Cashier's office as needed. For more information regarding Imperial Valley Campus, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $2,184 per month. CSU Classification Salary Range (Part-time equivalent): $2,080 - $3,674 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. One year of progressively responsible clerical or administrative experience. Ability to drive the San Diego campus. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Description: Overview Under general supervision of the Dean of the Office of Undergraduate Studies, the incumbent handles a wide range of administrative and support related tasks. The position carries significant responsibility in providing a wide range of administrative support to the Office of Undergraduate Studies, First-Year Programs and the Learning and Tutoring Services including maintenance of department documentation, both digital and hard copy, coordinating employment and travel paperwork, as well as the schedule build for First-Year Programs. The position must be able to interact with staff, faculty, students, and administrators at all levels. A high level of professionalism and confidentiality is necessary for this position. Position Summary OUGS Administrative Assistant (Administrative Support Coordinator I) Office of Undergraduate Studies Full-time, probationary position with benefits. Opening Date: January 13, 2020 This position is open until filled with a first review of applications beginning January 28, 2020. For assurance of full consideration, applications and supporting material should be submitted by 11:59pm on January 27, 2020. Application requires answers to supplemental questions. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. "JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW" NOTIFICATION - See Police Department's website located at: http://www.csusm.edu/police/Clery.pdf Compensation & Benefits This position is eligible for benefits. A comprehensive benefits summary for this position is available online by clicking the following link: Benefits Summary CSU Classification Salary Range: $2,846 - $5,148 per month Anticipated Hiring Salary Range: $2,846 - $3,167 per month Closing Date/Time: Open until filled
Jan 14, 2020
Full Time
Description: Overview Under general supervision of the Dean of the Office of Undergraduate Studies, the incumbent handles a wide range of administrative and support related tasks. The position carries significant responsibility in providing a wide range of administrative support to the Office of Undergraduate Studies, First-Year Programs and the Learning and Tutoring Services including maintenance of department documentation, both digital and hard copy, coordinating employment and travel paperwork, as well as the schedule build for First-Year Programs. The position must be able to interact with staff, faculty, students, and administrators at all levels. A high level of professionalism and confidentiality is necessary for this position. Position Summary OUGS Administrative Assistant (Administrative Support Coordinator I) Office of Undergraduate Studies Full-time, probationary position with benefits. Opening Date: January 13, 2020 This position is open until filled with a first review of applications beginning January 28, 2020. For assurance of full consideration, applications and supporting material should be submitted by 11:59pm on January 27, 2020. Application requires answers to supplemental questions. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. "JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW" NOTIFICATION - See Police Department's website located at: http://www.csusm.edu/police/Clery.pdf Compensation & Benefits This position is eligible for benefits. A comprehensive benefits summary for this position is available online by clicking the following link: Benefits Summary CSU Classification Salary Range: $2,846 - $5,148 per month Anticipated Hiring Salary Range: $2,846 - $3,167 per month Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Executive Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Human Resources Appointment Type* This is a two year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,000.00 to $5,100.00 per month ($60,000.00 to $61,200.00 annually) Salary is commensurate with experience. Position Summary* The Executive Administrative Assistant (EAA) reports directly to the Associate Vice President of Human Resources (AVPHR). The position is responsible for providing administrative support to the AVPHR and may provide liaison support to the direct reports of the AVPHR. The EAA demonstrates strong executive presences and communications, strong organizational abilities in order to keep track of multiple matters and is able to anticipate the needs of the AVPHR. Due to the demands of the AVPHR position, the EAA must display calmness under pressure and be flexible with the changing requests, appointments, assignments and projects. This position requires the ability to work professionally and collaboratively with multiple levels of staff and other department support staff. A critical component of the position is the ability to effectively handle executive and broader/higher range of interpersonal contacts including handling of confidential/sensitive information. The position requires the ability to exercise sound judgment, initiative and work independently without supervision. Position Information Administrative Duties - Serve as the liaison between the AVP and campus administrators, Chancellor¿s Office, Union officials, faculty, staff and community organizations. - Actively manage the AVPHR calendar to ensure there are not conflicting meetings and she has ample time to prepare for meetings. Schedule and coordinate onsite and offsite meetings including, but not limited to; managing invitations and tracking responses. - Proactively manage all meeting arrangements and logistics ensuring meetings start on time. - Exercise diplomacy, tact and judgment in interacting with a wide range of constituents including general employee population, HR team members and executives. Demonstrate appropriate discretion and judgment to ensure applicable private/proprietary business information, data, transactions and correspondences maintain confidential. - Serve as a resource to the AVPHR and assist with facilitating project and goal management, long-range strategic planning, streamlining processes and conducting research as directed by the AVPHR on various topics/subjects in preparation of presentations, speeches and/or training. - Track action items and commitments for AVPHR and assist in driving them to completion when needed. - Prepare all travel arrangements (hotel, airfare, car rental, etc.) and create detailed itineraries. - Review, prioritize incoming correspondence and maintain documents signed by the AVPHR. - Compose and distribute various written communications on behalf of the AVP of Human Resources to include but not limited to letters, memos, reports and presentations. - Create HR communication in order to provide the campus community with updates of the HR department. - Review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards. - Use appropriate tools for required work to include, but not limited; to Microsoft Outlook, Word, Excel, and Power Point to track, document and report data. - Collect, review, enter, and format accurate data into spreadsheets, databases and other electronic tools. - Interface and communicates with employees and external customers; directs stakeholders to the appropriate resources. - Research solutions and respond to email and phone inquiries. - Develop a strong network within the department; draw on network to answer questions, solve problems, and successfully execute responsibilities. - Track all Executive Orders (EO), Technical Letters and distribute accordingly. Other duties as assigned. Minimum Qualifications* - Bachelor's degree or equivalent in education and work experience. Minimum of five years of progressively responsible administrative, analytical and clerical experience which involved problem solving, explaining policies and procedures to others, and ensuring that daily administrative tasks of a program or office are completed in an accurate and timely manner. - Experience in administrative procedures. - Exceptional analytical and problem-solving skills with accuracy and attention to detail. - Ability to manage multiple responsibilities while prioritizing and meeting deadlines. - Ability to collaborate on projects with co-workers in both collegial and team leader roles, as well as possess the ability to guide and direct the work of student assistants and co-workers at the same level while establishing and maintaining effective working relationships within and outside Human Resources. - Ability to work autonomously and make independent decisions. - Ability to use broad range of technology/software/hardware. - Strong knowledge in various software applications needed for spreadsheet, presentation, databases, reports, brochures, website postings, etc. - Strong computer skills, including familiarity with MS Office Suite, Access, and HRIS systems (PeopleSoft), Adobe and Zoom web conferencing services. - Must be client focused and able to interact effectively and professionally with all levels of employees and managers in a team-based environment. - High level of agility and sense of urgency in dealing with clients and executives. - Ability to maintain strict confidentiality of information. - Ability to communicate effectively using correct English grammar/punctuation/spelling Preferred Qualifications - Experience in higher education environment within highly sensitive work environments. - Graduate course work in the areas of communications or advanced writing skills. - Experience working in Human Resources department. - PHR or other HR Certifications Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 10/21/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Working Title Executive Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Human Resources Appointment Type* This is a two year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,000.00 to $5,100.00 per month ($60,000.00 to $61,200.00 annually) Salary is commensurate with experience. Position Summary* The Executive Administrative Assistant (EAA) reports directly to the Associate Vice President of Human Resources (AVPHR). The position is responsible for providing administrative support to the AVPHR and may provide liaison support to the direct reports of the AVPHR. The EAA demonstrates strong executive presences and communications, strong organizational abilities in order to keep track of multiple matters and is able to anticipate the needs of the AVPHR. Due to the demands of the AVPHR position, the EAA must display calmness under pressure and be flexible with the changing requests, appointments, assignments and projects. This position requires the ability to work professionally and collaboratively with multiple levels of staff and other department support staff. A critical component of the position is the ability to effectively handle executive and broader/higher range of interpersonal contacts including handling of confidential/sensitive information. The position requires the ability to exercise sound judgment, initiative and work independently without supervision. Position Information Administrative Duties - Serve as the liaison between the AVP and campus administrators, Chancellor¿s Office, Union officials, faculty, staff and community organizations. - Actively manage the AVPHR calendar to ensure there are not conflicting meetings and she has ample time to prepare for meetings. Schedule and coordinate onsite and offsite meetings including, but not limited to; managing invitations and tracking responses. - Proactively manage all meeting arrangements and logistics ensuring meetings start on time. - Exercise diplomacy, tact and judgment in interacting with a wide range of constituents including general employee population, HR team members and executives. Demonstrate appropriate discretion and judgment to ensure applicable private/proprietary business information, data, transactions and correspondences maintain confidential. - Serve as a resource to the AVPHR and assist with facilitating project and goal management, long-range strategic planning, streamlining processes and conducting research as directed by the AVPHR on various topics/subjects in preparation of presentations, speeches and/or training. - Track action items and commitments for AVPHR and assist in driving them to completion when needed. - Prepare all travel arrangements (hotel, airfare, car rental, etc.) and create detailed itineraries. - Review, prioritize incoming correspondence and maintain documents signed by the AVPHR. - Compose and distribute various written communications on behalf of the AVP of Human Resources to include but not limited to letters, memos, reports and presentations. - Create HR communication in order to provide the campus community with updates of the HR department. - Review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards. - Use appropriate tools for required work to include, but not limited; to Microsoft Outlook, Word, Excel, and Power Point to track, document and report data. - Collect, review, enter, and format accurate data into spreadsheets, databases and other electronic tools. - Interface and communicates with employees and external customers; directs stakeholders to the appropriate resources. - Research solutions and respond to email and phone inquiries. - Develop a strong network within the department; draw on network to answer questions, solve problems, and successfully execute responsibilities. - Track all Executive Orders (EO), Technical Letters and distribute accordingly. Other duties as assigned. Minimum Qualifications* - Bachelor's degree or equivalent in education and work experience. Minimum of five years of progressively responsible administrative, analytical and clerical experience which involved problem solving, explaining policies and procedures to others, and ensuring that daily administrative tasks of a program or office are completed in an accurate and timely manner. - Experience in administrative procedures. - Exceptional analytical and problem-solving skills with accuracy and attention to detail. - Ability to manage multiple responsibilities while prioritizing and meeting deadlines. - Ability to collaborate on projects with co-workers in both collegial and team leader roles, as well as possess the ability to guide and direct the work of student assistants and co-workers at the same level while establishing and maintaining effective working relationships within and outside Human Resources. - Ability to work autonomously and make independent decisions. - Ability to use broad range of technology/software/hardware. - Strong knowledge in various software applications needed for spreadsheet, presentation, databases, reports, brochures, website postings, etc. - Strong computer skills, including familiarity with MS Office Suite, Access, and HRIS systems (PeopleSoft), Adobe and Zoom web conferencing services. - Must be client focused and able to interact effectively and professionally with all levels of employees and managers in a team-based environment. - High level of agility and sense of urgency in dealing with clients and executives. - Ability to maintain strict confidentiality of information. - Ability to communicate effectively using correct English grammar/punctuation/spelling Preferred Qualifications - Experience in higher education environment within highly sensitive work environments. - Graduate course work in the areas of communications or advanced writing skills. - Experience working in Human Resources department. - PHR or other HR Certifications Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 10/21/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
City and County of Denver
Denver, Colorado, United States
About Our Job The Parks Operations Data Systems Administrative Assistant will provide technical office support work to ensure data integrity and to support accurate and timely data analysis. This position is a great opportunity for those who enjoy working with data and have an interest in government and/or environmental protection and management. While the full pay range of this Job Classification is $19.85 - $28.98 our target hiring salary for this position is between $19.85 - $24.42, depending on education, experience and qualifications. This is an on-call position which will work no more than 39 hours per week and is not eligible for benefits. On-call positions may have routine or variable work schedules. This position will report to the Denver Post Building at 101 W. Colfax Ave. Job responsibilities: Ensure all parks operations data systems are working properly (Infor, SharePoint, WO Tablets, Nintex Stations and mobile app, Bigbelly, Zonar) Handle functionality issues, custom requests and work with consultants on special requests Provide immediate and proactive customer service and ensure all systems are appropriately aligned Conduct system testing to prevent errors and maintain functionality Edit, update and maintain Resource Guides to capture all changes to systems, workflows or processes Maintain data accuracy through best practices in data management Resolves issues and discrepancies in data; follows up to obtain missing data Ensures regularity and timeliness in data collection; reports and follows up on inconsistencies Assists in the design and facilitates training on system use within the department; provides additional training and support to individuals, as needed Send out monthly updates data upload checks Additional special projects, as assigned or needed, based on skill set and interests of the incumbent which may involve data on one of the following areas: Energy Cap Meter project, fleet data, waste management data, 311 data, etc. About You We are looking for an organized and detail-oriented professional who enjoys working with data and can be self-directed, as needed. The incumbent will need strong interpersonal skills to work effectively with a wide variety of individuals to obtain and maintain data. Our ideal candidate will possess a combination of the following: Obtaining or obtained a Bachelor's Degree or higher in a related field such as Engineering, Mathematics, Chemistry, Biology, Information Technology, Computer Science, Business Administration, Accounting, Finance or Resource Management Proficiency in Microsoft Excel We realize that your time is valuable, so please do not apply unless you meet the following minimum qualifications: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III). Additional appropriate education may be substituted for the minimum experience requirements. Requires a valid Driver's License at the time of application. Licenses and certifications must be kept current as a condition of employment. About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Oncall Position Salary Range $19.85 - $28.98 Starting Pay $19.85 Agency Parks and Recreation Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Jan 10, 2020
Full Time
About Our Job The Parks Operations Data Systems Administrative Assistant will provide technical office support work to ensure data integrity and to support accurate and timely data analysis. This position is a great opportunity for those who enjoy working with data and have an interest in government and/or environmental protection and management. While the full pay range of this Job Classification is $19.85 - $28.98 our target hiring salary for this position is between $19.85 - $24.42, depending on education, experience and qualifications. This is an on-call position which will work no more than 39 hours per week and is not eligible for benefits. On-call positions may have routine or variable work schedules. This position will report to the Denver Post Building at 101 W. Colfax Ave. Job responsibilities: Ensure all parks operations data systems are working properly (Infor, SharePoint, WO Tablets, Nintex Stations and mobile app, Bigbelly, Zonar) Handle functionality issues, custom requests and work with consultants on special requests Provide immediate and proactive customer service and ensure all systems are appropriately aligned Conduct system testing to prevent errors and maintain functionality Edit, update and maintain Resource Guides to capture all changes to systems, workflows or processes Maintain data accuracy through best practices in data management Resolves issues and discrepancies in data; follows up to obtain missing data Ensures regularity and timeliness in data collection; reports and follows up on inconsistencies Assists in the design and facilitates training on system use within the department; provides additional training and support to individuals, as needed Send out monthly updates data upload checks Additional special projects, as assigned or needed, based on skill set and interests of the incumbent which may involve data on one of the following areas: Energy Cap Meter project, fleet data, waste management data, 311 data, etc. About You We are looking for an organized and detail-oriented professional who enjoys working with data and can be self-directed, as needed. The incumbent will need strong interpersonal skills to work effectively with a wide variety of individuals to obtain and maintain data. Our ideal candidate will possess a combination of the following: Obtaining or obtained a Bachelor's Degree or higher in a related field such as Engineering, Mathematics, Chemistry, Biology, Information Technology, Computer Science, Business Administration, Accounting, Finance or Resource Management Proficiency in Microsoft Excel We realize that your time is valuable, so please do not apply unless you meet the following minimum qualifications: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III). Additional appropriate education may be substituted for the minimum experience requirements. Requires a valid Driver's License at the time of application. Licenses and certifications must be kept current as a condition of employment. About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Oncall Position Salary Range $19.85 - $28.98 Starting Pay $19.85 Agency Parks and Recreation Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
City of Kansas City, MO
Kansas City, MO, United States
Full-time position available with the Parks and Recreation Department, Bruce R. Watkins Culture Heritage Center located at 3700 Blue Parkway Salary Range: $15.06 - $24.31/hour Normal Work Days/Hours: Tuesday-Friday, 9:00 a.m. - 6:00 p.m. Application Deadline Date: February 3, 2020 *Employees who hold the exact position title, have successfully completed their 6-month probationary period, and wish to be considered for a lateral transfer into the posted position, must contact the department directly. All others interested must submit an application to be considered for this posted Job Opening. Responsibilities Assists with daily administrative duties. Performs specific duties as assigned by an administrative superior, which requires access to confidential information. Performs timekeeping, processing payment vouchers, entering requisitions, data entry and processing of transactions/reports into RecTrak. Answers telephones, greets the public, and sends/receives requests for information from employees, supervisors and staff. Performs other related duties as assigned. Qualifications REQUIRES high school graduation and 3 years of increasingly responsible secretarial and/or clerical experience; OR an equivalent combination of qualifying education and experience. Preference given for experience in African American studies and history. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER DEPARTMENT ARE FOR THE WATER DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the Human Resources Department, Recruitment & Selections Division at (816) 513-1945.
Jan 27, 2020
Full Time
Full-time position available with the Parks and Recreation Department, Bruce R. Watkins Culture Heritage Center located at 3700 Blue Parkway Salary Range: $15.06 - $24.31/hour Normal Work Days/Hours: Tuesday-Friday, 9:00 a.m. - 6:00 p.m. Application Deadline Date: February 3, 2020 *Employees who hold the exact position title, have successfully completed their 6-month probationary period, and wish to be considered for a lateral transfer into the posted position, must contact the department directly. All others interested must submit an application to be considered for this posted Job Opening. Responsibilities Assists with daily administrative duties. Performs specific duties as assigned by an administrative superior, which requires access to confidential information. Performs timekeeping, processing payment vouchers, entering requisitions, data entry and processing of transactions/reports into RecTrak. Answers telephones, greets the public, and sends/receives requests for information from employees, supervisors and staff. Performs other related duties as assigned. Qualifications REQUIRES high school graduation and 3 years of increasingly responsible secretarial and/or clerical experience; OR an equivalent combination of qualifying education and experience. Preference given for experience in African American studies and history. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER DEPARTMENT ARE FOR THE WATER DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the Human Resources Department, Recruitment & Selections Division at (816) 513-1945.
Examples of Duties This recruitment is being established to fill various positions within the Board of Supervisors Office.Extra-Help employees are not entitled to County benefits and are limited to a maximum of 25 hours per week. Please Note: Bilingual skills may be required for certain positions California Driver's License may be requiredfor certain positions Duties may include, but are not limited to, the following: May prepare application packets for special projects or funding. Independently prepares and types necessary letters, reports and memos from rough drafts or action taken by Board. Effectively and efficiently operates personal computer, automation software programs and scanning equipment. May respond to general inquiries from the public and other County departments. Independently provides support and conducts research for Board members. Processes constituent requests and responds to constituent problems and concerns. May represent Supervisors at special functions or events. Minimum Qualifications Experience: One year of experience performing responsible administrative or clerical work. Desirable: Equivalent to graduation from an accredited four (4) year college or university with a degree in Public Administration, Business Administration, Economics, Political Science, or a related field is highly desirable. Essential Functions ESSENTIAL FUNCTIONS Operate a personal computer and other modern office equipment. Research complaints and respond appropriately. Maintain confidential information in accordance with legal standards and/or County regulations. Interpret rules and regulations. Proofreads and edits correspondence and establishes and maintains filing systems. Prepares and makes oral presentations. Completes multiple priority projects with conflicting deadlines and under stressful conditions. Lift and move objects weighing over 60 pounds. Frequent use of depth perception, peripheral vision and color perception. Sit, stand or walk for extended periods. Frequently reach, push, pull, twist and manipulate large and small objects. Occasionally kneel, bend, twist, squat, climb, balance and crawl. Frequent use of hand-eye coordination. Frequent use of a data entry device including repetitive hand and arm motion. Regular attendance is an essential function. Knowledge of: Sound administrative principles and practices. Data Collection and summary reporting. Statistics and graphic presentations. Local governmental organization and operations at the County level. Computer applications for statistical analysis. Modern office methods, practices and procedures. Organization of County government and the functions of County Departments. Ability to: Plan, supervise, and conduct major research projects. Independently Prepare clear, concise and complete reports. Evaluate the effectiveness of on-going programs. Establish and maintain effective relationships with those contacted during the course of work. Exercise sound judgment in performing a variety of administrative detail support and assignments for the Board of Supervisors. Deal tactfully and courteously with County staff, representatives of outside agencies, the press, and the general public. FAMILY CARE LEAVE Family Care Leave applies to all employees who work 1250 or more hours in any twelve month period. HEALTH PLANS AND LIFE INSURANCE Extra-help employees are not entitled to County-paid medical, dental, vision, life insurance, Employee Assistance Program benefits and are not eligible to participate in the Deferred Compensation Plan. JURY DUTY Extra-help employees are not entitled to pay or receive reimbursement from the County for Jury Duty. PAID TIME BENEFITS Extra-help employees are not entitled to paid bereavement, vacation, or holidays. PAID SICK LEAVE Extra-help employees are entitled to accrue up to three (3) paid sick days (24 hours) in a 12-month period. SOCIAL SECURITY Extra-help employment earnings are not covered under Social Security. Merced County provides an alternate plan - Public Agency Retirement Services (PARS) - for extra-help employees who are otherwise not eligible for participation in the County's retirement system. COMPENSATION/UNEMPLOYMENT INSURANCE: The County does provide benefits to those eligible under the State Workers Compensation and Unemployment Insurance statutes. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. 01 Are you effectively able to communicate in a language other than English? Yes No 02 If you answered yes to the previous question, please list the language you are able to effectively communicate in. Required Question
Dec 19, 2019
Variable Shift
Examples of Duties This recruitment is being established to fill various positions within the Board of Supervisors Office.Extra-Help employees are not entitled to County benefits and are limited to a maximum of 25 hours per week. Please Note: Bilingual skills may be required for certain positions California Driver's License may be requiredfor certain positions Duties may include, but are not limited to, the following: May prepare application packets for special projects or funding. Independently prepares and types necessary letters, reports and memos from rough drafts or action taken by Board. Effectively and efficiently operates personal computer, automation software programs and scanning equipment. May respond to general inquiries from the public and other County departments. Independently provides support and conducts research for Board members. Processes constituent requests and responds to constituent problems and concerns. May represent Supervisors at special functions or events. Minimum Qualifications Experience: One year of experience performing responsible administrative or clerical work. Desirable: Equivalent to graduation from an accredited four (4) year college or university with a degree in Public Administration, Business Administration, Economics, Political Science, or a related field is highly desirable. Essential Functions ESSENTIAL FUNCTIONS Operate a personal computer and other modern office equipment. Research complaints and respond appropriately. Maintain confidential information in accordance with legal standards and/or County regulations. Interpret rules and regulations. Proofreads and edits correspondence and establishes and maintains filing systems. Prepares and makes oral presentations. Completes multiple priority projects with conflicting deadlines and under stressful conditions. Lift and move objects weighing over 60 pounds. Frequent use of depth perception, peripheral vision and color perception. Sit, stand or walk for extended periods. Frequently reach, push, pull, twist and manipulate large and small objects. Occasionally kneel, bend, twist, squat, climb, balance and crawl. Frequent use of hand-eye coordination. Frequent use of a data entry device including repetitive hand and arm motion. Regular attendance is an essential function. Knowledge of: Sound administrative principles and practices. Data Collection and summary reporting. Statistics and graphic presentations. Local governmental organization and operations at the County level. Computer applications for statistical analysis. Modern office methods, practices and procedures. Organization of County government and the functions of County Departments. Ability to: Plan, supervise, and conduct major research projects. Independently Prepare clear, concise and complete reports. Evaluate the effectiveness of on-going programs. Establish and maintain effective relationships with those contacted during the course of work. Exercise sound judgment in performing a variety of administrative detail support and assignments for the Board of Supervisors. Deal tactfully and courteously with County staff, representatives of outside agencies, the press, and the general public. FAMILY CARE LEAVE Family Care Leave applies to all employees who work 1250 or more hours in any twelve month period. HEALTH PLANS AND LIFE INSURANCE Extra-help employees are not entitled to County-paid medical, dental, vision, life insurance, Employee Assistance Program benefits and are not eligible to participate in the Deferred Compensation Plan. JURY DUTY Extra-help employees are not entitled to pay or receive reimbursement from the County for Jury Duty. PAID TIME BENEFITS Extra-help employees are not entitled to paid bereavement, vacation, or holidays. PAID SICK LEAVE Extra-help employees are entitled to accrue up to three (3) paid sick days (24 hours) in a 12-month period. SOCIAL SECURITY Extra-help employment earnings are not covered under Social Security. Merced County provides an alternate plan - Public Agency Retirement Services (PARS) - for extra-help employees who are otherwise not eligible for participation in the County's retirement system. COMPENSATION/UNEMPLOYMENT INSURANCE: The County does provide benefits to those eligible under the State Workers Compensation and Unemployment Insurance statutes. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. 01 Are you effectively able to communicate in a language other than English? Yes No 02 If you answered yes to the previous question, please list the language you are able to effectively communicate in. Required Question
City of Fort Lauderdale, FL
Fort Lauderdale, Florida, United States
The City of Fort Lauderdale is seeking dynamic and goal-driven employees. Employees that are motivated to take on today's greatest challenges and rewards in the field of local public service. Employees who are passionate about making a difference and achieving our mission: We Build Community, in a fast-paced organization that operates by vision, strategy, and action. Would you fit in? Apply now. This is responsible advisory and administrative staff work for the Marine Facilities in Parks and Recreation. An employee in this class is responsible for planning, developing, analyzing, evaluating, advising on, and improving various management control systems, programs and policies, work methods and procedures. At the direction of an administrative superior, this employee may analyze and evaluate major segments of the organization and, based on study findings, develop recommendations and advice to management for the purpose of improving the effectiveness and efficiency of programs and operations management. Under administrative direction, employee is required to exercise extensive initiative and independent judgment, and to work effectively with the public, City officials and others. Employee must also apply specialized and/or technical knowledge and experience through the interpretation and completion of administrative assignments of unusual difficulty in accordance with City and departmental rules, regulations, procedures and ordinances. Supervision may be exercised over other employees. Work is reviewed through conferences, observation, reports submitted, and results obtained Note: The duties of this position will include all of those duties set forth in the official job description.. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit StudentAid.gov/ publicservice for more information or to see if you qualify. ESSENTIAL JOB FUNCTIONS: At the direction of an administrative superior, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; determines requirements and scope of necessary study considering objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations to superior; may assist in implementation of recommendations. As an assistant to an administrative superior or department head, composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for superior on routine matters; and may represent the superior at conferences and meetings, including contacts with outside agencies. Studies actual and potential problems; makes presentations of findings to officials utilizing charts, slides and other visual support devices to describe the findings, the proposed solutions and their effect on such areas as policies, programs, organization, procedures, forms and the like, and the benefits to be derived. Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions. Conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed. Prepares a variety of written documents including study plans, special and regular reports, systems and organizational analyses, work flow charts, etc. May participate in the formulation, preparation and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; conducts cost analysis and budget impact studies; consults with departmental officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives, fiscal ramifications of various proposals; suggests cost-cutting alternatives; advises departmental personnel on budget problems, processes and procedures. May be assigned to direct various phases of departmental administrative operations. Performs related work as required. JOB REQUIREMENTS & WORK ENVIRONMENT: 1. Must possess a Bachelor's Degree from an accredited four-year college or university with major coursework in business or public administration, or a closely related field. Possession of an appropriate Master's Degree may be substituted for one (1) year of required work experience. 2. Must possess at least three (3) years of paid, full-time work experience primarily involving one or more of the following: the analysis, planning and development of programs, policies, operations, methods and/or procedures; the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational or legislative change, to expedite work, to effect economies of time, money, personnel and equipment, or to otherwise assist in the solution of administrative and management problems. Additional qualifying experience may substitute on a year-for-year basis for the required education. Preferences: Prior experience working in information technology. HOW TO APPLY/ VETERAN INFORMATION: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. Per Chapter 295.07 of the Florida Statutes, veteran's preference points will be awarded for promotional exams only with regard to a veteran's first promotion after reinstatement or re-employment with the City from active duty service without exception . Proof of eligibility and the City's (J-204) form must be submitted with application. Closing Date/Time:
Thu. 01/30/20 11:59 PM Eastern Time
Jan 24, 2020
Full Time
The City of Fort Lauderdale is seeking dynamic and goal-driven employees. Employees that are motivated to take on today's greatest challenges and rewards in the field of local public service. Employees who are passionate about making a difference and achieving our mission: We Build Community, in a fast-paced organization that operates by vision, strategy, and action. Would you fit in? Apply now. This is responsible advisory and administrative staff work for the Marine Facilities in Parks and Recreation. An employee in this class is responsible for planning, developing, analyzing, evaluating, advising on, and improving various management control systems, programs and policies, work methods and procedures. At the direction of an administrative superior, this employee may analyze and evaluate major segments of the organization and, based on study findings, develop recommendations and advice to management for the purpose of improving the effectiveness and efficiency of programs and operations management. Under administrative direction, employee is required to exercise extensive initiative and independent judgment, and to work effectively with the public, City officials and others. Employee must also apply specialized and/or technical knowledge and experience through the interpretation and completion of administrative assignments of unusual difficulty in accordance with City and departmental rules, regulations, procedures and ordinances. Supervision may be exercised over other employees. Work is reviewed through conferences, observation, reports submitted, and results obtained Note: The duties of this position will include all of those duties set forth in the official job description.. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit StudentAid.gov/ publicservice for more information or to see if you qualify. ESSENTIAL JOB FUNCTIONS: At the direction of an administrative superior, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; determines requirements and scope of necessary study considering objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations to superior; may assist in implementation of recommendations. As an assistant to an administrative superior or department head, composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for superior on routine matters; and may represent the superior at conferences and meetings, including contacts with outside agencies. Studies actual and potential problems; makes presentations of findings to officials utilizing charts, slides and other visual support devices to describe the findings, the proposed solutions and their effect on such areas as policies, programs, organization, procedures, forms and the like, and the benefits to be derived. Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions. Conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed. Prepares a variety of written documents including study plans, special and regular reports, systems and organizational analyses, work flow charts, etc. May participate in the formulation, preparation and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; conducts cost analysis and budget impact studies; consults with departmental officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives, fiscal ramifications of various proposals; suggests cost-cutting alternatives; advises departmental personnel on budget problems, processes and procedures. May be assigned to direct various phases of departmental administrative operations. Performs related work as required. JOB REQUIREMENTS & WORK ENVIRONMENT: 1. Must possess a Bachelor's Degree from an accredited four-year college or university with major coursework in business or public administration, or a closely related field. Possession of an appropriate Master's Degree may be substituted for one (1) year of required work experience. 2. Must possess at least three (3) years of paid, full-time work experience primarily involving one or more of the following: the analysis, planning and development of programs, policies, operations, methods and/or procedures; the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational or legislative change, to expedite work, to effect economies of time, money, personnel and equipment, or to otherwise assist in the solution of administrative and management problems. Additional qualifying experience may substitute on a year-for-year basis for the required education. Preferences: Prior experience working in information technology. HOW TO APPLY/ VETERAN INFORMATION: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. Per Chapter 295.07 of the Florida Statutes, veteran's preference points will be awarded for promotional exams only with regard to a veteran's first promotion after reinstatement or re-employment with the City from active duty service without exception . Proof of eligibility and the City's (J-204) form must be submitted with application. Closing Date/Time:
Thu. 01/30/20 11:59 PM Eastern Time
City of Long Beach, CA
Long Beach, CA, United States
DESCRIPTION The City of Long Beach Community Ideally located on the Pacific coast just south of Los Angeles and adjacent to Orange County, the City of Long Beach, California (population 470,000) is at once a Southern California seaside resort, an urban metropolis with a diverse economy, and a tapestry of small neighborhoods whose international cultures are woven into a tightly knit yet heterogeneous community. Long Beach enjoys a quintessential Southern California climate that makes its abundance of cultural and recreational options appealing throughout the year. It boasts six miles of beaches and numerous beautiful parks and open spaces, as well as The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Grand Prix of Long Beach. Along with a variety of other attractions that include two historic ranchos, three marinas, and five golf courses, the City's many offerings help to draw 5.5 million visitors every year. The community's economy is further supported by a wide variety of industries including education, health and social services, manufacturing, retail trade, and professional services, among others. The City is a hotbed for startup activity, education and ingenuity. Also located within the City are Long Beach City College and California State University, Long Beach, which has repeatedly been named a "Best Value College" in the nation by Kiplinger. Serving the K-12 student population, the Long Beach Unified School District consistently attracts international recognition for increasing student achievement and public education best practices and consistently ranks among the Top 10 urban school districts in the country in a variety of reports and rating systems. Committed to using technology to help deliver the best possible services, Long Beach has been named among the Top 10 "Digital City" in America for seven consecutive years. The seventh largest city in California and one of the most diverse in the country, Long Beach offers its residents and visitors all the amenities of a large metropolis while maintaining a strong sense of community and cohesiveness throughout a wide variety of unique and desirable neighborhoods. Long Beach is known for being bike-friendly and has been ranked the 10th most walkable city in the nation in both 2016 and 2017. For more information about the City of Long Beach, please visit their website at www.longbeach.gov The City of Long Beach Government Long Beach is a full-service Charter City governed by nine City Council members who are elected by district and a Mayor that is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a three-term limit, which allows them to serve for a maximum of twelve years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is a full service City providing all traditional public services. In addition to its traditional services, Long Beach also maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. The City also has its own full-service commercial airport, an Energy Resources Department, and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY 2019 budget of approximately $3 billion, with the General Fund budget totaling $499 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by eleven employee associations. EXAMPLES OF DUTIES The Department of Economic Development is seeking an Executive Assistant. This position is an at-will unclassified position that reports directly to the Director of Economic Development and is responsible for secretarial and administrative support. The Executive Assistant is expected to exercise a high degree of strict confidentiality, initiative, and resourcefulness. This demanding position requires an energetic, organized, flexible individual who responds well in a fast - paced environment and has exceptional customer service skills. Example of duties: Composes, types, edits, and proofs correspondence, reports, and documents. Provides primary support to the Economic Development Director and management team, as needed. Manages calendars, prioritizing urgent meetings, and schedules many internal and external meetings and travel arrangements. Serves as Department liaison to the public, elected officials, City Manager's Office, and departments by providing information and assistance. Leads for all aspects of City Council letter processing. Coordinates and tracks Department workflow including requests for information, reports, and assignments. Leads and coordinates Department support staff functions to ensure consistent and professional procedures are utilized throughout the Department. Communicates news and event information to the Economic Development Commission and department overall. Supervise, train, and evaluate assigned secretarial and clerical staff, while providing overall guidance and training to clerical staff across department. Coordinates department events. Screen calls, visitors, and mail. Maintains electronic and hardcopy files. Coordinates special projects Management Benefits The salary range for this position is $60,000 to $75,000 annually. Placement in the range will depend on qualifications. The City's compensation package also encompasses an attractive benefits package that includes: Retirement - City offers CalPERS with a benefit of 2.5% @ 55 for Classic members or 2% at 62 for new members as defined by PEPRA, subject to the limitations set by PERS. Employee pays the employee portion. The City also participates in Social Security. Vacation - Twelve (12) days after one year of service; 15 days after four years, six months of service; 20 days after 19.5 years of service. Executive Leave - Forty (40) hours per year. Sick Leave - One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays - Nine designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance Health and Dental Insurance - The City offers an HMO and PPO option for health and dental insurance coverage. The City pays major portion of the premium for employee and dependents depending on the health/dental plan selected. Life Insurance - City-paid term life insurance policy equal to three times annual salary to a maximum of $500,000. Disability - City-paid short-term and long-term disability insurance. Flexible Spending Account - Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Management Physical - Annual City-paid physical examination. Deferred Compensation 457(b) Plan - Optional for employee contribution to a supplementary retirement savings program available through ICMA Retirement Corporation. Technology Allowance - Monthly stipend. REQUIREMENTS TO FILE The ideal candidate will demonstrate: Excellent interpersonal skills and the ability to interact effectively with all levels of the organization. Ability to handle confidential issues in a professional manner. Proficiency in the use of Microsoft Word, Excel, and PowerPoint, as well as various Social Media outlets. Strong oral, written, and interpersonal communication skills. Thorough knowledge of office procedures, time management skills, and organizational policies and procedures and administrative regulations. Ability to work independently with minimal direction, exercising excellent judgment in carrying out responsibilities. Ability to initiate workflow to maintain smooth office operations. Exceptional customer service skills. Thorough knowledge of City Departments and the ability to exercise tact and diplomacy when dealing with sensitive matters. Ability to respond with flexibility to changing or competing priorities. Experience + Education Five years of progressively responsible secretarial and/or administrative assistant experience. Experience in a public service/government agency setting is highly desirable. An Associate's degree or higher from an accredited U.S college or university is highly desirable. Professional Attributes: The attributes that best describe the new Executive Assistant: Highly organized, multi-tasker Ethical with a high level of integrity Participative and inclusive management style Embraces ideas and contributions from others Self-motivated Dedicated to quality service Direct communicator with superior interpersonal skills Exercises good judgment SELECTION PROCEDURE Applications will be accepted from Friday, January 10, 2020 at 8:00 AM to Friday, February 7, 2020 at 11:59 PM. To be considered, applicants must submit an online application with completed supplemental questionnaire, including an attached resume and cover letter reflecting the scope and level of their current/most recent positions and responsibilities. Following the filing deadline, all application packets will be evaluated to determine the most qualified applicants. Incomplete application packets or those that do not clearly meet the minimum requirements will not be considered. Those applicants determined to best suited for the position will be invited to interview and participate in a written exam. Thereafter, follow-up interviews may occur. The final applicant will be subject to a thorough reference and background check. Equal Opportunity The City of Long Beach is an Equal Opportunity Employer and values diversity at all levels of the organization. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6110. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.Closing Date/Time: 2/7/2020 11:59 PM Pacific
Jan 10, 2020
Full Time
DESCRIPTION The City of Long Beach Community Ideally located on the Pacific coast just south of Los Angeles and adjacent to Orange County, the City of Long Beach, California (population 470,000) is at once a Southern California seaside resort, an urban metropolis with a diverse economy, and a tapestry of small neighborhoods whose international cultures are woven into a tightly knit yet heterogeneous community. Long Beach enjoys a quintessential Southern California climate that makes its abundance of cultural and recreational options appealing throughout the year. It boasts six miles of beaches and numerous beautiful parks and open spaces, as well as The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Grand Prix of Long Beach. Along with a variety of other attractions that include two historic ranchos, three marinas, and five golf courses, the City's many offerings help to draw 5.5 million visitors every year. The community's economy is further supported by a wide variety of industries including education, health and social services, manufacturing, retail trade, and professional services, among others. The City is a hotbed for startup activity, education and ingenuity. Also located within the City are Long Beach City College and California State University, Long Beach, which has repeatedly been named a "Best Value College" in the nation by Kiplinger. Serving the K-12 student population, the Long Beach Unified School District consistently attracts international recognition for increasing student achievement and public education best practices and consistently ranks among the Top 10 urban school districts in the country in a variety of reports and rating systems. Committed to using technology to help deliver the best possible services, Long Beach has been named among the Top 10 "Digital City" in America for seven consecutive years. The seventh largest city in California and one of the most diverse in the country, Long Beach offers its residents and visitors all the amenities of a large metropolis while maintaining a strong sense of community and cohesiveness throughout a wide variety of unique and desirable neighborhoods. Long Beach is known for being bike-friendly and has been ranked the 10th most walkable city in the nation in both 2016 and 2017. For more information about the City of Long Beach, please visit their website at www.longbeach.gov The City of Long Beach Government Long Beach is a full-service Charter City governed by nine City Council members who are elected by district and a Mayor that is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a three-term limit, which allows them to serve for a maximum of twelve years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is a full service City providing all traditional public services. In addition to its traditional services, Long Beach also maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. The City also has its own full-service commercial airport, an Energy Resources Department, and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY 2019 budget of approximately $3 billion, with the General Fund budget totaling $499 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by eleven employee associations. EXAMPLES OF DUTIES The Department of Economic Development is seeking an Executive Assistant. This position is an at-will unclassified position that reports directly to the Director of Economic Development and is responsible for secretarial and administrative support. The Executive Assistant is expected to exercise a high degree of strict confidentiality, initiative, and resourcefulness. This demanding position requires an energetic, organized, flexible individual who responds well in a fast - paced environment and has exceptional customer service skills. Example of duties: Composes, types, edits, and proofs correspondence, reports, and documents. Provides primary support to the Economic Development Director and management team, as needed. Manages calendars, prioritizing urgent meetings, and schedules many internal and external meetings and travel arrangements. Serves as Department liaison to the public, elected officials, City Manager's Office, and departments by providing information and assistance. Leads for all aspects of City Council letter processing. Coordinates and tracks Department workflow including requests for information, reports, and assignments. Leads and coordinates Department support staff functions to ensure consistent and professional procedures are utilized throughout the Department. Communicates news and event information to the Economic Development Commission and department overall. Supervise, train, and evaluate assigned secretarial and clerical staff, while providing overall guidance and training to clerical staff across department. Coordinates department events. Screen calls, visitors, and mail. Maintains electronic and hardcopy files. Coordinates special projects Management Benefits The salary range for this position is $60,000 to $75,000 annually. Placement in the range will depend on qualifications. The City's compensation package also encompasses an attractive benefits package that includes: Retirement - City offers CalPERS with a benefit of 2.5% @ 55 for Classic members or 2% at 62 for new members as defined by PEPRA, subject to the limitations set by PERS. Employee pays the employee portion. The City also participates in Social Security. Vacation - Twelve (12) days after one year of service; 15 days after four years, six months of service; 20 days after 19.5 years of service. Executive Leave - Forty (40) hours per year. Sick Leave - One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays - Nine designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance Health and Dental Insurance - The City offers an HMO and PPO option for health and dental insurance coverage. The City pays major portion of the premium for employee and dependents depending on the health/dental plan selected. Life Insurance - City-paid term life insurance policy equal to three times annual salary to a maximum of $500,000. Disability - City-paid short-term and long-term disability insurance. Flexible Spending Account - Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Management Physical - Annual City-paid physical examination. Deferred Compensation 457(b) Plan - Optional for employee contribution to a supplementary retirement savings program available through ICMA Retirement Corporation. Technology Allowance - Monthly stipend. REQUIREMENTS TO FILE The ideal candidate will demonstrate: Excellent interpersonal skills and the ability to interact effectively with all levels of the organization. Ability to handle confidential issues in a professional manner. Proficiency in the use of Microsoft Word, Excel, and PowerPoint, as well as various Social Media outlets. Strong oral, written, and interpersonal communication skills. Thorough knowledge of office procedures, time management skills, and organizational policies and procedures and administrative regulations. Ability to work independently with minimal direction, exercising excellent judgment in carrying out responsibilities. Ability to initiate workflow to maintain smooth office operations. Exceptional customer service skills. Thorough knowledge of City Departments and the ability to exercise tact and diplomacy when dealing with sensitive matters. Ability to respond with flexibility to changing or competing priorities. Experience + Education Five years of progressively responsible secretarial and/or administrative assistant experience. Experience in a public service/government agency setting is highly desirable. An Associate's degree or higher from an accredited U.S college or university is highly desirable. Professional Attributes: The attributes that best describe the new Executive Assistant: Highly organized, multi-tasker Ethical with a high level of integrity Participative and inclusive management style Embraces ideas and contributions from others Self-motivated Dedicated to quality service Direct communicator with superior interpersonal skills Exercises good judgment SELECTION PROCEDURE Applications will be accepted from Friday, January 10, 2020 at 8:00 AM to Friday, February 7, 2020 at 11:59 PM. To be considered, applicants must submit an online application with completed supplemental questionnaire, including an attached resume and cover letter reflecting the scope and level of their current/most recent positions and responsibilities. Following the filing deadline, all application packets will be evaluated to determine the most qualified applicants. Incomplete application packets or those that do not clearly meet the minimum requirements will not be considered. Those applicants determined to best suited for the position will be invited to interview and participate in a written exam. Thereafter, follow-up interviews may occur. The final applicant will be subject to a thorough reference and background check. Equal Opportunity The City of Long Beach is an Equal Opportunity Employer and values diversity at all levels of the organization. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6110. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.Closing Date/Time: 2/7/2020 11:59 PM Pacific
East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: Transfer Asian Pacific American Student Success - referred to as the T-APASS program - was designed to make retention and career success more accessible for students who are Asian American and Pacific Islanders (AAPI) transferred to CSUEB from Community Colleges. The intent of the project is to increase recruitment, retention and career success of students of the campus AAPI communities. Project T-APASS is a partnership between various segments of the university, including Academic Affairs; Student Affairs; two colleges - CLASS & Science; and numerous community organizations. ABOUT THE POSITION: Under the general direction of the Director, the Office Manager coordinates the administrative/clerical operations of TAPASS and the APASS staff as well as the Principal Investigators (PI) of the T-APASS program, funded by the U.S. Department of Education, Asian American Native American Pacific Islander Serving Institution (AANAPISI). The Office Manager develops and implements procedures to ensure that the department functions effectively and efficiently. This position is also responsible for the maintenance of personnel administrative support functions as well as assisting in the development and maintenance of budget and inventory control. This is a temporary, full-time position through November 1, 2020, with the possibility of reappointment. RESPONSIBILITIES: Administrative Duties * Provide support on designated projects for the APASS Coordinator * Inform APASS Coordinator of various situations having an impact on the department or its programs * Serve as a primary contact person for guests, visitors, and those with scheduled appointments with the APASS Coordinator * Work with Transfer-APASS students to connect them with program and campus services * Support the APASS Coordinator in project leadership roles and represent the unit on key projects both internal and external * Specialize in administrative support duties and/or services * Anticipate problems and address them proactively * Assists Coordinator in maintaining the APASS Coordinator Calendar * Assist in the screening and examining of incoming mail for staff * Schedule department meetings. Schedule external meetings upon request * Prepare and distribute agendas and memos; compose correspondence and reports * Maintain confidential files. Organize and maintain administrative and confidential files * Oversee day-to-day program and organizational unit operations * Anticipate and plan for staffing, equipment, and supply needs * Provide leadership and guidance in creating and maintaining a professional and student friendly environment * Provide application and follow-up documentation for departmental grant proposals * Maintain a calendar of events for the APASS Program * Coordinate travel requests for program staff and programs events * Coordination of major departmental mailings * Initiate and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. * Act as liaison to departments or agencies, on and off campus, in order to gather information, make/monitor arrangements, or resolve problems. Such departments include, but are not limited to, Payroll, Human Resources, Financial Aid, Accounting, Budget, Admissions, Records, Receiving, Facilities Management, Purchasing, Copy Center, Academic Departments and Administrative Offices * Assist the PIs in planning and implementing the SEAAS Tri-annual conference Budget: Maintain department budget: Monitor budget expenditures from numerous department accounts, General Fund, including CSUEB Foundation, Inc., and special grants. Develop and maintain a budget and inventory control system, and keep the Executive Director and other administrative staff informed of allocations/expenditures. * Manage the TAPASS budget * Analyze, review and deliver monthly budget expenditures to the PI and provide copies to the TAPASS staff * Reconcile income and expenditures for all accounts * Develop and present reports, text material to summarize, and justify budget expenditures * Coordinate departmental requests for travel, supplies, equipment, printing, and manage expenditures on the budget database * Responsible for the expenses and reconciliation pertaining to the usage of the departmental Procurement Credit Cards * Manage the processing of Staff Action Forms (e-SAF) and Student Employment Action Forms (SEAF) and System Action Request Forms (eSARF) * Oversee the requisitioning and allocation of equipment supplies * Maintain current knowledge of PeopleSoft Financial System Event Support * Responsible for coordinating arrangements for numerous departmental special events * Proof and edit department correspondence and flyers * Serve on various university committees as a representative of the department * Represent the department through attendance at campus events, membership in campus organizations, and involvement in event planning committees Writing/Reporting * Keep records, produce minutes of meetings, and provide administrative and logistical support in the implementation of cultural/educational events. * Prepares routine memoranda and reports, and makes necessary copies as requested. Other * Performs other duties as assigned REQUIREMENTS: * Must be available to work some nights and weekends * Must be able to lift up to 10 pounds * Excellent working knowledge of Microsoft Office Programs * Professional phone and personal demeanor with strong verbal, interpersonal, and written communication skills * Detail oriented with excellent time-management/organizational skills * Ability to multi-task, adapt and improvise MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * 6 months of administrative assistant work experience * Experience handling confidential information * Experience in grant research program * Experience in university/college student service offices * Experience with data entry * Experience working with diverse student population * Knowledge of PeopleSoft system * Knowledge/experience working with AAPI students and community HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: Transfer Asian Pacific American Student Success - referred to as the T-APASS program - was designed to make retention and career success more accessible for students who are Asian American and Pacific Islanders (AAPI) transferred to CSUEB from Community Colleges. The intent of the project is to increase recruitment, retention and career success of students of the campus AAPI communities. Project T-APASS is a partnership between various segments of the university, including Academic Affairs; Student Affairs; two colleges - CLASS & Science; and numerous community organizations. ABOUT THE POSITION: Under the general direction of the Director, the Office Manager coordinates the administrative/clerical operations of TAPASS and the APASS staff as well as the Principal Investigators (PI) of the T-APASS program, funded by the U.S. Department of Education, Asian American Native American Pacific Islander Serving Institution (AANAPISI). The Office Manager develops and implements procedures to ensure that the department functions effectively and efficiently. This position is also responsible for the maintenance of personnel administrative support functions as well as assisting in the development and maintenance of budget and inventory control. This is a temporary, full-time position through November 1, 2020, with the possibility of reappointment. RESPONSIBILITIES: Administrative Duties * Provide support on designated projects for the APASS Coordinator * Inform APASS Coordinator of various situations having an impact on the department or its programs * Serve as a primary contact person for guests, visitors, and those with scheduled appointments with the APASS Coordinator * Work with Transfer-APASS students to connect them with program and campus services * Support the APASS Coordinator in project leadership roles and represent the unit on key projects both internal and external * Specialize in administrative support duties and/or services * Anticipate problems and address them proactively * Assists Coordinator in maintaining the APASS Coordinator Calendar * Assist in the screening and examining of incoming mail for staff * Schedule department meetings. Schedule external meetings upon request * Prepare and distribute agendas and memos; compose correspondence and reports * Maintain confidential files. Organize and maintain administrative and confidential files * Oversee day-to-day program and organizational unit operations * Anticipate and plan for staffing, equipment, and supply needs * Provide leadership and guidance in creating and maintaining a professional and student friendly environment * Provide application and follow-up documentation for departmental grant proposals * Maintain a calendar of events for the APASS Program * Coordinate travel requests for program staff and programs events * Coordination of major departmental mailings * Initiate and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. * Act as liaison to departments or agencies, on and off campus, in order to gather information, make/monitor arrangements, or resolve problems. Such departments include, but are not limited to, Payroll, Human Resources, Financial Aid, Accounting, Budget, Admissions, Records, Receiving, Facilities Management, Purchasing, Copy Center, Academic Departments and Administrative Offices * Assist the PIs in planning and implementing the SEAAS Tri-annual conference Budget: Maintain department budget: Monitor budget expenditures from numerous department accounts, General Fund, including CSUEB Foundation, Inc., and special grants. Develop and maintain a budget and inventory control system, and keep the Executive Director and other administrative staff informed of allocations/expenditures. * Manage the TAPASS budget * Analyze, review and deliver monthly budget expenditures to the PI and provide copies to the TAPASS staff * Reconcile income and expenditures for all accounts * Develop and present reports, text material to summarize, and justify budget expenditures * Coordinate departmental requests for travel, supplies, equipment, printing, and manage expenditures on the budget database * Responsible for the expenses and reconciliation pertaining to the usage of the departmental Procurement Credit Cards * Manage the processing of Staff Action Forms (e-SAF) and Student Employment Action Forms (SEAF) and System Action Request Forms (eSARF) * Oversee the requisitioning and allocation of equipment supplies * Maintain current knowledge of PeopleSoft Financial System Event Support * Responsible for coordinating arrangements for numerous departmental special events * Proof and edit department correspondence and flyers * Serve on various university committees as a representative of the department * Represent the department through attendance at campus events, membership in campus organizations, and involvement in event planning committees Writing/Reporting * Keep records, produce minutes of meetings, and provide administrative and logistical support in the implementation of cultural/educational events. * Prepares routine memoranda and reports, and makes necessary copies as requested. Other * Performs other duties as assigned REQUIREMENTS: * Must be available to work some nights and weekends * Must be able to lift up to 10 pounds * Excellent working knowledge of Microsoft Office Programs * Professional phone and personal demeanor with strong verbal, interpersonal, and written communication skills * Detail oriented with excellent time-management/organizational skills * Ability to multi-task, adapt and improvise MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * 6 months of administrative assistant work experience * Experience handling confidential information * Experience in grant research program * Experience in university/college student service offices * Experience with data entry * Experience working with diverse student population * Knowledge of PeopleSoft system * Knowledge/experience working with AAPI students and community HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The primary mission of the Office of Academic Programs and Services (APS) is to promote and support student academic success by providing leadership, advising, and additional student-focused programs and services. APS maintains a collaborative, campus-wide perspective in its efforts to ensure academic integrity and increase student persistence, retention, and timely progress to degree. APS is committed to supporting all of CSUEB's students, faculty, staff, and the larger community in the shared mission and vision for student success. ABOUT THE POSITION: Reporting to and receiving work lead direction from the Dean of Academic Programs & Services (APS), the administrative assistant provides administrative and clerical support to both the Dean and Associate Dean of APS and the APS unit as a whole. The incumbent is responsible for administrative support for APS, which includes, but not limited to, managing the dean's and associate dean's calendars, monitoring the APS email account and phone line, maintaining student data for reports as well as scheduling and coordinating meetings and event planning. Other administrative support may include graduate studies, grade appeals and academic dishonesty issues. The incumbent contributes to creating and sustaining a supportive student success environment for our Cal State East Bay students. RESPONSIBILITIES: Coordinate, implement and provide administrative support for Academic Programs & Services * Makes appointments and manages the dean's and associate dean's calendars. * Screens all telephone calls and email messages sent to APS; responds or redirects, as appropriate. * Coordinates travel authorizations, scheduling and reimbursements for APS. * Plans and coordinates all of APS's events including design and mailing of flyers and/or invitations, catering orders, equipment rental, room reservations, RSVP processing and on-site event assistance. * Orders offices supplies and materials; organizes supply cabinet for APS. * As needed, provide administrative support to graduate studies, grade appeals and academic dishonesty issues and Pioneer Success Coaches. * Updates the APS website, as needed. * Distributes APS paychecks. Grade Appeal & Academic Grievance Committee * Answers student inquiries about the prerequisites for submitting a case to the Grade Appeals and Academic Grievance Committee (GAAGC). Responds to questions about the GAAGC policy to field basic procedural questions. * Collects and consolidate physical and digital confidential case materials for committee and panel reviews, archiving materials for future GAAGC reference or legal ramifications. Special projects as assigned by the Dean of Academic Programs & Services. REQUIREMENTS: * Ability to compose and appropriately format correspondence and reports. * Strong oral communication skills; must possess excellent customer service and public relations skills. * Knowledge of and/or ability to learn about APS goals, responsibilities and processes. * Knowledge of APS functions and ability to answer questions and route to proper unit. * Knowledge of and/or ability to learn event coordination and planning. * Knowledge of University policies and procedures and ability to answer questions and route to proper unit. MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * Knowledge of and experience with PeopleSoft, purchase orders, and p-card use at CSUEB. * Proficiency with office and University software and systems, including Microsoft Office, Google Suite, Cascade web software, PeopleSoft, etc. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
Dec 14, 2019
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The primary mission of the Office of Academic Programs and Services (APS) is to promote and support student academic success by providing leadership, advising, and additional student-focused programs and services. APS maintains a collaborative, campus-wide perspective in its efforts to ensure academic integrity and increase student persistence, retention, and timely progress to degree. APS is committed to supporting all of CSUEB's students, faculty, staff, and the larger community in the shared mission and vision for student success. ABOUT THE POSITION: Reporting to and receiving work lead direction from the Dean of Academic Programs & Services (APS), the administrative assistant provides administrative and clerical support to both the Dean and Associate Dean of APS and the APS unit as a whole. The incumbent is responsible for administrative support for APS, which includes, but not limited to, managing the dean's and associate dean's calendars, monitoring the APS email account and phone line, maintaining student data for reports as well as scheduling and coordinating meetings and event planning. Other administrative support may include graduate studies, grade appeals and academic dishonesty issues. The incumbent contributes to creating and sustaining a supportive student success environment for our Cal State East Bay students. RESPONSIBILITIES: Coordinate, implement and provide administrative support for Academic Programs & Services * Makes appointments and manages the dean's and associate dean's calendars. * Screens all telephone calls and email messages sent to APS; responds or redirects, as appropriate. * Coordinates travel authorizations, scheduling and reimbursements for APS. * Plans and coordinates all of APS's events including design and mailing of flyers and/or invitations, catering orders, equipment rental, room reservations, RSVP processing and on-site event assistance. * Orders offices supplies and materials; organizes supply cabinet for APS. * As needed, provide administrative support to graduate studies, grade appeals and academic dishonesty issues and Pioneer Success Coaches. * Updates the APS website, as needed. * Distributes APS paychecks. Grade Appeal & Academic Grievance Committee * Answers student inquiries about the prerequisites for submitting a case to the Grade Appeals and Academic Grievance Committee (GAAGC). Responds to questions about the GAAGC policy to field basic procedural questions. * Collects and consolidate physical and digital confidential case materials for committee and panel reviews, archiving materials for future GAAGC reference or legal ramifications. Special projects as assigned by the Dean of Academic Programs & Services. REQUIREMENTS: * Ability to compose and appropriately format correspondence and reports. * Strong oral communication skills; must possess excellent customer service and public relations skills. * Knowledge of and/or ability to learn about APS goals, responsibilities and processes. * Knowledge of APS functions and ability to answer questions and route to proper unit. * Knowledge of and/or ability to learn event coordination and planning. * Knowledge of University policies and procedures and ability to answer questions and route to proper unit. MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * Knowledge of and experience with PeopleSoft, purchase orders, and p-card use at CSUEB. * Proficiency with office and University software and systems, including Microsoft Office, Google Suite, Cascade web software, PeopleSoft, etc. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
San Diego
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on December 18, 2019. To receive full consideration, apply by December 17, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Reporting to the Senior Associate Dean, the Administrative Support Coordinator I (ASC I): Provides general administrative and clerical support to several college administrators including the Associate Dean for Research, Associate Dean for Diversity and International Affairs, the Assistant Dean for Student Affairs, and others as necessary. Support includes: Calendaring, arranging travel, hosting and event planning, and processing expenses and reimbursements. Clerical tasks such as copying, ordering supplies, and filing. Creating, proofreading, and distributing documents, correspondence, mass mailings, PowerPoint slides, presentations, and other materials. Working with the Budget Manager and the appropriate administrators, the ASC I processes and tracks reportable faculty and student allocations, including funding from student success fees, UGP, DAESA, Graduate Affairs, College, OIP, and other miscellaneous projects. Works directly with faculty and students to answer questions, resolve problems, and prepare and submit budget, expense, and reporting paperwork. Serves as Dean's Office Front Desk receptionist: greeting and assisting visitors, answering phones, and directing calls and inquiries to the appropriate personnel or offices. Mailroom functions and duties. Deliveries. Maintaining the appearance of the Dean's Office and conference rooms. Provides general clerical support to the Dean: Dean's travel paperwork, expense processing and reimbursements, and College hosting and event planning. For more information regarding College of Education, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,334 per month. CSU Classification Salary Range: $2,846 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. Experience as an administrative assistant. Experience in event coordination. Experience coordinating travel arrangements. Experience working as a front desk receptionist. Competence in Microsoft Office suite. Basic website editing skills. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
Dec 06, 2019
Full Time
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on December 18, 2019. To receive full consideration, apply by December 17, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Reporting to the Senior Associate Dean, the Administrative Support Coordinator I (ASC I): Provides general administrative and clerical support to several college administrators including the Associate Dean for Research, Associate Dean for Diversity and International Affairs, the Assistant Dean for Student Affairs, and others as necessary. Support includes: Calendaring, arranging travel, hosting and event planning, and processing expenses and reimbursements. Clerical tasks such as copying, ordering supplies, and filing. Creating, proofreading, and distributing documents, correspondence, mass mailings, PowerPoint slides, presentations, and other materials. Working with the Budget Manager and the appropriate administrators, the ASC I processes and tracks reportable faculty and student allocations, including funding from student success fees, UGP, DAESA, Graduate Affairs, College, OIP, and other miscellaneous projects. Works directly with faculty and students to answer questions, resolve problems, and prepare and submit budget, expense, and reporting paperwork. Serves as Dean's Office Front Desk receptionist: greeting and assisting visitors, answering phones, and directing calls and inquiries to the appropriate personnel or offices. Mailroom functions and duties. Deliveries. Maintaining the appearance of the Dean's Office and conference rooms. Provides general clerical support to the Dean: Dean's travel paperwork, expense processing and reimbursements, and College hosting and event planning. For more information regarding College of Education, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,334 per month. CSU Classification Salary Range: $2,846 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. Experience as an administrative assistant. Experience in event coordination. Experience coordinating travel arrangements. Experience working as a front desk receptionist. Competence in Microsoft Office suite. Basic website editing skills. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
Program Officers administer a program or major component of a program by planning, coordinating and managing services and activities in accordance with legal and regulatory requirements and established program performance standards and objectives. Incumbents are responsible for administering a large and complex program which affects a significant number of people on a continuing basis; develop, revise, recommend, and implement changes to work plans, program performance standards and objectives for providing services, and eligibility requirements as permitted by program regulations and guidelines; ensure compliance with State, federal and/or other granting agencies rules and regulations; and draft laws, rules and/or regulation changes. This position is located in the Agreement Services section of the Administrative Services Division in Carson City. The incumbent manages the consultant procurement program, supervising five Program Officers and an Administrative Assistant. Management of consultant procurement includes: working with Project Managers to publish Requests for Proposals (RFPs); gathering/defining scopes of services, minimum qualifications, budget verification, and draft agreement language; reviewing proposals for compliance with RFP requirements; facilitating proposal review; conducting consensus meetings; and facilitating agreement execution. The incumbent will review all documentation prior to publishing, and ensure procurements comply with NDOT, State, and Federal rules, regulations, policies and procedures on over $150 million in professional services procurements annually. Women and under-represented groups are encouraged to apply. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/28/2020
Jan 22, 2020
Full Time
Program Officers administer a program or major component of a program by planning, coordinating and managing services and activities in accordance with legal and regulatory requirements and established program performance standards and objectives. Incumbents are responsible for administering a large and complex program which affects a significant number of people on a continuing basis; develop, revise, recommend, and implement changes to work plans, program performance standards and objectives for providing services, and eligibility requirements as permitted by program regulations and guidelines; ensure compliance with State, federal and/or other granting agencies rules and regulations; and draft laws, rules and/or regulation changes. This position is located in the Agreement Services section of the Administrative Services Division in Carson City. The incumbent manages the consultant procurement program, supervising five Program Officers and an Administrative Assistant. Management of consultant procurement includes: working with Project Managers to publish Requests for Proposals (RFPs); gathering/defining scopes of services, minimum qualifications, budget verification, and draft agreement language; reviewing proposals for compliance with RFP requirements; facilitating proposal review; conducting consensus meetings; and facilitating agreement execution. The incumbent will review all documentation prior to publishing, and ensure procurements comply with NDOT, State, and Federal rules, regulations, policies and procedures on over $150 million in professional services procurements annually. Women and under-represented groups are encouraged to apply. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/28/2020
