189 jobs found

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada State Historic Preservation Office is recruiting for an Administrative Assistant 3 position geographically located in Carson City, Nevada. The position is responsible for the day to day administrative office management and accounts receivable/payable. The incumbent is responsible for: receptionist duties; inventory; library maintenance; and account reconciliations by maintaining budget expense tracking sheets with complex formulas and completing weekly budget status reports. The position is responsible for ensuring compliance with applicable state and federal regulations. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/30/2020

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located in the Administrator's Office. Duties include serving as the Recording Secretary for the State Environmental Commission, Public Records Manager; providing administrative support to the administrator and deputy administrators; processing travel and invoices; and various other administrative support duties. Attention to detail, multi-tasking, professionalism, and excellent customer service are a must. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/28/2020

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located in our mail room within our Commercial Recording Division. This position will process, receipt and file organizational and amendatory documents of NRS Title 7 business entities; issue Nevada State business licenses; serve as a subject matter expert in a particular business area to assist in training staff; serve as back up to the supervisor and program officer assisting with sending out morning duties, t-dates, distributing work to staff; assist staff with questions; arrange meetings; and other duties as needed. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/28/2020

Full-time position available with KC Water Human Resources Division located at 4800 E. 63rd Street. Will fill position as Senior Administrative Assistant or Municipal Management Trainee Salary Range: Senior Administrative Assistant: $19.34-$33.88/hour ; Municipal Management Trainee: $18.24-$29.44/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: February 3, 2020 Responsibilities KC Water is seeking a Learning and Development Specialist for their Human Resources Division. This position will be responsible for coordinating administrative functions necessary to register, deliver and document training programs. This position will also develop training curricula for in-person and e-learning and assist in the selection of vendor programs to meet instructional goals and objectives. The candidate must be willing to grow within the professional sphere of Learning and Development: demonstrate an ongoing willingness to learn about innovative learning solutions, delivery methods and content. This position will be assigned to a wide array of projects depending on skill level including: collaborating with subject matter experts in the planning, design and development of courses and training materials, as well as facilitating training sessions, tracking employee training metrics and coordinating learning development activities. Position will utilize MS Office Suite to create deliverables including Word, Excel, Access and PowerPoint. This position occasionally lifts and/or moves up to 25 pounds. Qualifications REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years professional experience in governmental administration or in private sector administration of a progressive nature at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Preference given to applicants with prior corporate training experience in a classroom environment and experience with e-learning authoring tools, e.g. Articulate Storyline, Camtasia, and/or Captivate and/or completed Association for Talent Developments Instruction Design certificate course. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at (816) 513-0253.

Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. The applicant must be a qualified veteran, spouse of a veteran , spouse of an active duty veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran” We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in administrative/clerical work? If so, this position could very well be for you: Position: Veterans Assistance Commission - Administrative Assistant Location: Gurnee, IL Salary: $17.37 - 22.30 Job Summary: Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. Becoming an administrative assistant would allow you to be involved directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Your day will consist of performing administrative work, Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. You will have endless opportunities to impact and make a difference within Lake County, which consists of more than 30 departments and divisions. Being able to build working relationships with employees and the public is sure to keep you interested and continuously learning. In order to be successful in this role you should have earned a high school diploma or completed an equivalent program and two or more years of experience working in a customer service environment or related administrative assistant role. Individuals should have a working knowledge of Microsoft Office Suite; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere; must be able to multi-task while managing administrative support to several team members; excellent organizational and time-management skills are a must have. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit www.lakecountyil.gov. To learn more about other services Lake County provides and to see some of our employees in action, visit our website to view videos . If you need assistance writing your resume, we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. The employee must be a qualified veteran, spouse of a veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran. Lake County is an Equal Opportunity Employer

About Our Job The Parks Operations Data Systems Administrative Assistant will provide technical office support work to ensure data integrity and to support accurate and timely data analysis. This position is a great opportunity for those who enjoy working with data and have an interest in government and/or environmental protection and management. While the full pay range of this Job Classification is $19.85 - $28.98 our target hiring salary for this position is between $19.85 - $24.42, depending on education, experience and qualifications. This is an on-call position which will work no more than 39 hours per week and is not eligible for benefits. On-call positions may have routine or variable work schedules. This position will report to the Denver Post Building at 101 W. Colfax Ave. Job responsibilities: Ensure all parks operations data systems are working properly (Infor, SharePoint, WO Tablets, Nintex Stations and mobile app, Bigbelly, Zonar) Handle functionality issues, custom requests and work with consultants on special requests Provide immediate and proactive customer service and ensure all systems are appropriately aligned Conduct system testing to prevent errors and maintain functionality Edit, update and maintain Resource Guides to capture all changes to systems, workflows or processes Maintain data accuracy through best practices in data management Resolves issues and discrepancies in data; follows up to obtain missing data Ensures regularity and timeliness in data collection; reports and follows up on inconsistencies Assists in the design and facilitates training on system use within the department; provides additional training and support to individuals, as needed Send out monthly updates data upload checks Additional special projects, as assigned or needed, based on skill set and interests of the incumbent which may involve data on one of the following areas: Energy Cap Meter project, fleet data, waste management data, 311 data, etc. About You We are looking for an organized and detail-oriented professional who enjoys working with data and can be self-directed, as needed. The incumbent will need strong interpersonal skills to work effectively with a wide variety of individuals to obtain and maintain data. Our ideal candidate will possess a combination of the following: Obtaining or obtained a Bachelor's Degree or higher in a related field such as Engineering, Mathematics, Chemistry, Biology, Information Technology, Computer Science, Business Administration, Accounting, Finance or Resource Management Proficiency in Microsoft Excel We realize that your time is valuable, so please do not apply unless you meet the following minimum qualifications: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III). Additional appropriate education may be substituted for the minimum experience requirements. Requires a valid Driver's License at the time of application. Licenses and certifications must be kept current as a condition of employment. About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Oncall Position Salary Range $19.85 - $28.98 Starting Pay $19.85 Agency Parks and Recreation Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.

Description The County of San Mateo Treasurer-Tax Collector is seeking an experienced individual for an Administrative Assistant II position.Under general supervision, this position will work within the department's Administrative and Fiscal Services Unit and primarily perform payroll-personnel and budgeting duties, including providing technical and specialized payroll and personnel-related support, and managing the HRIS and OFAS system.This position will also assist in analyzing and updating policies and procedures; internal budget documents; contract administration; and perform related work as required. Please note thisis a County Promotional Only recruitment . Only current County of San Mateoand County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position may apply. The ideal candidate will: Possess knowledge in budget monitoring and budget development support Possess knowledge of the County's HRIS and timekeeping system Possess knowledge of MOU and Civil Service provisions and human resource standards and practices Possess knowledge in accounts payable and receivable Possess knowledge of OFAS, the County's financial accounting system Possess strong interpersonal skills, including conflict resolution skills, with the ability to work with employees across departments Possess strong written and verbal communication skills and problem-solving skills Possess skills in electronic content management and forms creation Be experienced in information gathering, analysis and presentation Be skilled in using office automation and communication technologies Be able to manage a large and varied workload with changing and conflicting deadlines Be able to work effective in a high-volume and fast-paced environment Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures Be able to work well both independently and in a team environment Note: The list created from this recruitment may be used to fill future vacancies, including classified, unclassified, full-time, part-time, temporary and extra help assignments. Examples Of Duties Duties may include, but are not limited to, the following: Perform office support work including technical and specialized payroll and personnel activities for the Treasurer-Tax Collector Office Perform complex, and detailed financial office support work Create, develop, and maintain varied subsidiary ledgers, forms, documents, auditing and reconciling reports and information and posting data as required; will generate general ledger entries Coordinate human resources, payroll, and/or timekeeping processes; maintain personnel-related records; provide information to management and employees regarding payroll and personnel related matters Assist with accounting activities, including posting payments; processing deposits and accounts receivable; and completing month-end closing activities Process invoices and track payments Perform all personnel action processes including job changes, compensation changes, initiating hires, and processing retroactive pay Research record keeping issues Coordinate and execute employee onboarding in conjunction with supervisors and the Human Resources Department, process paperwork required for new employees, and provide employees guidance on how to navigate through available onboarding resources Assist employees, supervisors, and managers with payroll, retirement, and benefit laws Review and reconcile varied reports, journals, payroll, or related fiscal or statistical data Audit and verify various information, including source data as well as manual and computer-produced reports Collect information from a variety of sources and synthesize the data into a report format with recommendations Provide information to County staff that requires the use of judgment and the interpretation of policies, rules, and/or procedures Perform a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness, and compliance with departmental policies and procedures Provide back up to other positions when necessary Assist management staff in analyzing budget needs and provide budget development support Assist with the development, announcement, evaluation, processing, and monitoring of contracts, including negotiation with contractors and managing contract execution timeliness Maintain auditing, accounting, and budget controls on a level not required by a professional accountant Assist with the development of policies and procedures and streamline department and program processes Respond to staff issues and work interdepartmentally to resolve them Assist management staff in acquiring, maintaining, and reporting performance measure data and information Assist with special projects as assigned Perform related duties as assigned Qualifications Education and Experience : Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management or management analysis. Knowledge of: Principles of organization, administration and supervision; budgeting principles and practices; modern office methods and procedures associated with information technology; and principles and practices of sub professional accounting, bookkeeping and fiscal procedures. Skill/Ability to : Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form; establish and maintain accounts and budgetary controls; learn quickly the laws and rules governing the operations of the department to which assigned; interpret and explain laws and rules to subordinates, other County departmental staff and to the general public; and plan, organize and supervise the work of clerical personnel effectively. Application/Examination County Promotional Only. Only current County of San Mateo and County of San Mateo Superior Court of Californiaemployees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position may apply. Responses to the supplemental questions must be submitted in addition toour regular employment application form.A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire . The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions.Candidates who pass the application screening (weight: pass/fail) will be invited to a panel interview(weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the " Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. ~ TENTATIVE RECRUITMENT SCHEDULE ~ Final Filing Date: January 28, 2020 Application Screening (tentative): Week of February 3 Combined Civil Service and DepartmentalPanel Interviews (tentative): February 19, 2020 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The Countyis an Equal Opportunity Employer. HR Contact: Christina Chan(01082020) (Administrative Assistant II - E089)

Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in clerical support? If so, this position could very well be for you: Position: Administrative Assistant - Court Security Location: Waukegan, IL Salary: $15.34 - $20/hour Job Summary: Becoming a Part-Time Administrative Assistant would allow you to be involved with the Lake County Sheriff’s Court Security Division. You will provide assistance in the planning and oversight of the administrative/clerical function within the department. Your day will consist of moderate to complex work related to office duties which include typing, filing of documents, scheduling, and assisting with court security services to all court rooms, including all branch court locations. You will have endless opportunities to impact and make a difference within Lake County. Being able to build working relationships with employees, 30 countywide departments and the public, is sure to keep you interested and continuously learning. In order to be successful in this role you should have a High School Diploma. Individuals should have a working knowledge of computer skills along with customer service experience; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit Sheriff's Office . To learn more about other services Lake County provides and to see some of our employees in action visit our website to view videos . If you need assistance writing your resume we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Lake County is an Equal Opportunity Employer

Examples of Duties This recruitment is being established to fill various positions within the Board of Supervisors Office.Extra-Help employees are not entitled to County benefits and are limited to a maximum of 25 hours per week. Please Note: Bilingual skills may be required for certain positions California Driver's License may be requiredfor certain positions Duties may include, but are not limited to, the following: May prepare application packets for special projects or funding. Independently prepares and types necessary letters, reports and memos from rough drafts or action taken by Board. Effectively and efficiently operates personal computer, automation software programs and scanning equipment. May respond to general inquiries from the public and other County departments. Independently provides support and conducts research for Board members. Processes constituent requests and responds to constituent problems and concerns. May represent Supervisors at special functions or events. Minimum Qualifications Experience: One year of experience performing responsible administrative or clerical work. Desirable: Equivalent to graduation from an accredited four (4) year college or university with a degree in Public Administration, Business Administration, Economics, Political Science, or a related field is highly desirable. Essential Functions ESSENTIAL FUNCTIONS Operate a personal computer and other modern office equipment. Research complaints and respond appropriately. Maintain confidential information in accordance with legal standards and/or County regulations. Interpret rules and regulations. Proofreads and edits correspondence and establishes and maintains filing systems. Prepares and makes oral presentations. Completes multiple priority projects with conflicting deadlines and under stressful conditions. Lift and move objects weighing over 60 pounds. Frequent use of depth perception, peripheral vision and color perception. Sit, stand or walk for extended periods. Frequently reach, push, pull, twist and manipulate large and small objects. Occasionally kneel, bend, twist, squat, climb, balance and crawl. Frequent use of hand-eye coordination. Frequent use of a data entry device including repetitive hand and arm motion. Regular attendance is an essential function. Knowledge of: Sound administrative principles and practices. Data Collection and summary reporting. Statistics and graphic presentations. Local governmental organization and operations at the County level. Computer applications for statistical analysis. Modern office methods, practices and procedures. Organization of County government and the functions of County Departments. Ability to: Plan, supervise, and conduct major research projects. Independently Prepare clear, concise and complete reports. Evaluate the effectiveness of on-going programs. Establish and maintain effective relationships with those contacted during the course of work. Exercise sound judgment in performing a variety of administrative detail support and assignments for the Board of Supervisors. Deal tactfully and courteously with County staff, representatives of outside agencies, the press, and the general public. FAMILY CARE LEAVE Family Care Leave applies to all employees who work 1250 or more hours in any twelve month period. HEALTH PLANS AND LIFE INSURANCE Extra-help employees are not entitled to County-paid medical, dental, vision, life insurance, Employee Assistance Program benefits and are not eligible to participate in the Deferred Compensation Plan. JURY DUTY Extra-help employees are not entitled to pay or receive reimbursement from the County for Jury Duty. PAID TIME BENEFITS Extra-help employees are not entitled to paid bereavement, vacation, or holidays. PAID SICK LEAVE Extra-help employees are entitled to accrue up to three (3) paid sick days (24 hours) in a 12-month period. SOCIAL SECURITY Extra-help employment earnings are not covered under Social Security. Merced County provides an alternate plan - Public Agency Retirement Services (PARS) - for extra-help employees who are otherwise not eligible for participation in the County's retirement system. COMPENSATION/UNEMPLOYMENT INSURANCE: The County does provide benefits to those eligible under the State Workers Compensation and Unemployment Insurance statutes. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. 01 Are you effectively able to communicate in a language other than English? Yes No 02 If you answered yes to the previous question, please list the language you are able to effectively communicate in. Required Question

The City of Fort Lauderdale is seeking dynamic and goal-driven employees.  Employees that are motivated to take on today's greatest challenges and rewards in the field of local public service.  Employees who are passionate about making a difference and achieving our mission:  We Build Community, in a fast-paced organization that operates by vision, strategy, and action.  Would you fit in?  Apply now. This is responsible advisory and administrative staff work for the Marine Facilities in Parks and Recreation.  An employee in this class is responsible for planning, developing, analyzing, evaluating, advising on, and improving various management control systems, programs and policies, work methods and procedures.  At the direction of an administrative superior, this employee may analyze and evaluate major segments of the organization and, based on study findings, develop recommendations and advice to management for the purpose of improving the effectiveness and efficiency of programs and operations management.   Under administrative direction, employee is required to exercise extensive initiative and independent judgment, and to work effectively with the public, City officials and others.  Employee must also apply specialized and/or technical knowledge and experience through the interpretation and completion of administrative assignments of unusual difficulty in accordance with City and departmental rules, regulations, procedures and ordinances.  Supervision may be exercised over other employees.  Work is reviewed through conferences, observation, reports submitted, and results obtained Note: The duties of this position will include all of those duties set forth in the official job description.. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale!   Please visit StudentAid.gov/ publicservice for more information or to see if you qualify. ESSENTIAL JOB FUNCTIONS: At the direction of an administrative superior, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; determines requirements and scope of necessary study considering objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations to superior; may assist in implementation of recommendations. As an assistant to an administrative superior or department head, composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for superior on routine matters; and may represent the superior at conferences and meetings, including contacts with outside agencies. Studies actual and potential problems; makes presentations of findings to officials utilizing charts, slides and other visual support devices to describe the findings, the proposed solutions and their effect on such areas as policies, programs, organization, procedures, forms and the like, and the benefits to be derived. Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions. Conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed.   Prepares a variety of written documents including study plans, special and regular reports, systems and organizational analyses, work flow charts, etc. May participate in the formulation, preparation and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; conducts cost analysis and budget impact studies; consults with departmental officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives, fiscal ramifications of various proposals; suggests cost-cutting alternatives; advises departmental personnel on budget problems, processes and procedures. May be assigned to direct various phases of departmental administrative operations. Performs related work as required. JOB REQUIREMENTS & WORK ENVIRONMENT: 1.  Must possess a Bachelor's Degree from an accredited four-year college or university with major coursework in business or public administration, or a closely related field.  Possession of an appropriate Master's Degree may be substituted for one (1) year of required work experience. 2.  Must possess at least three (3) years of paid, full-time work experience primarily involving one or more of the following: the analysis, planning and development of programs, policies, operations, methods and/or procedures; the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational or legislative change, to expedite work, to effect economies of time, money, personnel and equipment, or to otherwise assist in the solution of administrative and management problems.  Additional qualifying experience may substitute on a year-for-year basis for the required education. Preferences: Prior experience working in information technology. HOW TO APPLY/ VETERAN INFORMATION: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method.  Applicants must attain a minimum score of 70 in each part of the examination in order to qualify.  Per Chapter 295.07 of the Florida Statutes, veteran's preference points will be awarded for promotional exams  only with regard to a veteran's first promotion  after reinstatement or re-employment with the City from active duty service  without exception .   Proof of eligibility and the City's  (J-204)  form must be submitted with application.   Closing Date/Time: Thu. 01/30/20 11:59 PM Eastern Time

DESCRIPTION The City of Long Beach Community Ideally located on the Pacific coast just south of Los Angeles and adjacent to Orange County, the City of Long Beach, California (population 470,000) is at once a Southern California seaside resort, an urban metropolis with a diverse economy, and a tapestry of small neighborhoods whose international cultures are woven into a tightly knit yet heterogeneous community. Long Beach enjoys a quintessential Southern California climate that makes its abundance of cultural and recreational options appealing throughout the year. It boasts six miles of beaches and numerous beautiful parks and open spaces, as well as The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Grand Prix of Long Beach. Along with a variety of other attractions that include two historic ranchos, three marinas, and five golf courses, the City's many offerings help to draw 5.5 million visitors every year. The community's economy is further supported by a wide variety of industries including education, health and social services, manufacturing, retail trade, and professional services, among others. The City is a hotbed for startup activity, education and ingenuity. Also located within the City are Long Beach City College and California State University, Long Beach, which has repeatedly been named a "Best Value College" in the nation by Kiplinger. Serving the K-12 student population, the Long Beach Unified School District consistently attracts international recognition for increasing student achievement and public education best practices and consistently ranks among the Top 10 urban school districts in the country in a variety of reports and rating systems. Committed to using technology to help deliver the best possible services, Long Beach has been named among the Top 10 "Digital City" in America for seven consecutive years. The seventh largest city in California and one of the most diverse in the country, Long Beach offers its residents and visitors all the amenities of a large metropolis while maintaining a strong sense of community and cohesiveness throughout a wide variety of unique and desirable neighborhoods. Long Beach is known for being bike-friendly and has been ranked the 10th most walkable city in the nation in both 2016 and 2017. For more information about the City of Long Beach, please visit their website at www.longbeach.gov The City of Long Beach Government Long Beach is a full-service Charter City governed by nine City Council members who are elected by district and a Mayor that is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a three-term limit, which allows them to serve for a maximum of twelve years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is a full service City providing all traditional public services. In addition to its traditional services, Long Beach also maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. The City also has its own full-service commercial airport, an Energy Resources Department, and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY 2019 budget of approximately $3 billion, with the General Fund budget totaling $499 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by eleven employee associations. EXAMPLES OF DUTIES The Department of Economic Development is seeking an Executive Assistant. This position is an at-will unclassified position that reports directly to the Director of Economic Development and is responsible for secretarial and administrative support. The Executive Assistant is expected to exercise a high degree of strict confidentiality, initiative, and resourcefulness. This demanding position requires an energetic, organized, flexible individual who responds well in a fast - paced environment and has exceptional customer service skills. Example of duties: Composes, types, edits, and proofs correspondence, reports, and documents. Provides primary support to the Economic Development Director and management team, as needed. Manages calendars, prioritizing urgent meetings, and schedules many internal and external meetings and travel arrangements. Serves as Department liaison to the public, elected officials, City Manager's Office, and departments by providing information and assistance. Leads for all aspects of City Council letter processing. Coordinates and tracks Department workflow including requests for information, reports, and assignments. Leads and coordinates Department support staff functions to ensure consistent and professional procedures are utilized throughout the Department. Communicates news and event information to the Economic Development Commission and department overall. Supervise, train, and evaluate assigned secretarial and clerical staff, while providing overall guidance and training to clerical staff across department. Coordinates department events. Screen calls, visitors, and mail. Maintains electronic and hardcopy files. Coordinates special projects Management Benefits The salary range for this position is $60,000 to $75,000 annually. Placement in the range will depend on qualifications. The City's compensation package also encompasses an attractive benefits package that includes: Retirement - City offers CalPERS with a benefit of 2.5% @ 55 for Classic members or 2% at 62 for new members as defined by PEPRA, subject to the limitations set by PERS. Employee pays the employee portion. The City also participates in Social Security. Vacation - Twelve (12) days after one year of service; 15 days after four years, six months of service; 20 days after 19.5 years of service. Executive Leave - Forty (40) hours per year. Sick Leave - One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays - Nine designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance Health and Dental Insurance - The City offers an HMO and PPO option for health and dental insurance coverage. The City pays major portion of the premium for employee and dependents depending on the health/dental plan selected. Life Insurance - City-paid term life insurance policy equal to three times annual salary to a maximum of $500,000. Disability - City-paid short-term and long-term disability insurance. Flexible Spending Account - Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Management Physical - Annual City-paid physical examination. Deferred Compensation 457(b) Plan - Optional for employee contribution to a supplementary retirement savings program available through ICMA Retirement Corporation. Technology Allowance - Monthly stipend. REQUIREMENTS TO FILE The ideal candidate will demonstrate: Excellent interpersonal skills and the ability to interact effectively with all levels of the organization. Ability to handle confidential issues in a professional manner. Proficiency in the use of Microsoft Word, Excel, and PowerPoint, as well as various Social Media outlets. Strong oral, written, and interpersonal communication skills. Thorough knowledge of office procedures, time management skills, and organizational policies and procedures and administrative regulations. Ability to work independently with minimal direction, exercising excellent judgment in carrying out responsibilities. Ability to initiate workflow to maintain smooth office operations. Exceptional customer service skills. Thorough knowledge of City Departments and the ability to exercise tact and diplomacy when dealing with sensitive matters. Ability to respond with flexibility to changing or competing priorities. Experience + Education Five years of progressively responsible secretarial and/or administrative assistant experience. Experience in a public service/government agency setting is highly desirable. An Associate's degree or higher from an accredited U.S college or university is highly desirable. Professional Attributes: The attributes that best describe the new Executive Assistant: Highly organized, multi-tasker Ethical with a high level of integrity Participative and inclusive management style Embraces ideas and contributions from others Self-motivated Dedicated to quality service Direct communicator with superior interpersonal skills Exercises good judgment SELECTION PROCEDURE Applications will be accepted from Friday, January 10, 2020 at 8:00 AM to Friday, February 7, 2020 at 11:59 PM. To be considered, applicants must submit an online application with completed supplemental questionnaire, including an attached resume and cover letter reflecting the scope and level of their current/most recent positions and responsibilities. Following the filing deadline, all application packets will be evaluated to determine the most qualified applicants. Incomplete application packets or those that do not clearly meet the minimum requirements will not be considered. Those applicants determined to best suited for the position will be invited to interview and participate in a written exam. Thereafter, follow-up interviews may occur. The final applicant will be subject to a thorough reference and background check. Equal Opportunity The City of Long Beach is an Equal Opportunity Employer and values diversity at all levels of the organization. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6110. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.Closing Date/Time: 2/7/2020 11:59 PM Pacific

Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: Transfer Asian Pacific American Student Success - referred to as the T-APASS program - was designed to make retention and career success more accessible for students who are Asian American and Pacific Islanders (AAPI) transferred to CSUEB from Community Colleges. The intent of the project is to increase recruitment, retention and career success of students of the campus AAPI communities. Project T-APASS is a partnership between various segments of the university, including Academic Affairs; Student Affairs; two colleges - CLASS & Science; and numerous community organizations. ABOUT THE POSITION: Under the general direction of the Director, the Office Manager coordinates the administrative/clerical operations of TAPASS and the APASS staff as well as the Principal Investigators (PI) of the T-APASS program, funded by the U.S. Department of Education, Asian American Native American Pacific Islander Serving Institution (AANAPISI). The Office Manager develops and implements procedures to ensure that the department functions effectively and efficiently. This position is also responsible for the maintenance of personnel administrative support functions as well as assisting in the development and maintenance of budget and inventory control. This is a temporary, full-time position through November 1, 2020, with the possibility of reappointment. RESPONSIBILITIES: Administrative Duties * Provide support on designated projects for the APASS Coordinator * Inform APASS Coordinator of various situations having an impact on the department or its programs * Serve as a primary contact person for guests, visitors, and those with scheduled appointments with the APASS Coordinator * Work with Transfer-APASS students to connect them with program and campus services * Support the APASS Coordinator in project leadership roles and represent the unit on key projects both internal and external * Specialize in administrative support duties and/or services * Anticipate problems and address them proactively * Assists Coordinator in maintaining the APASS Coordinator Calendar * Assist in the screening and examining of incoming mail for staff * Schedule department meetings. Schedule external meetings upon request * Prepare and distribute agendas and memos; compose correspondence and reports * Maintain confidential files. Organize and maintain administrative and confidential files * Oversee day-to-day program and organizational unit operations * Anticipate and plan for staffing, equipment, and supply needs * Provide leadership and guidance in creating and maintaining a professional and student friendly environment * Provide application and follow-up documentation for departmental grant proposals * Maintain a calendar of events for the APASS Program * Coordinate travel requests for program staff and programs events * Coordination of major departmental mailings * Initiate and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. * Act as liaison to departments or agencies, on and off campus, in order to gather information, make/monitor arrangements, or resolve problems. Such departments include, but are not limited to, Payroll, Human Resources, Financial Aid, Accounting, Budget, Admissions, Records, Receiving, Facilities Management, Purchasing, Copy Center, Academic Departments and Administrative Offices * Assist the PIs in planning and implementing the SEAAS Tri-annual conference Budget: Maintain department budget: Monitor budget expenditures from numerous department accounts, General Fund, including CSUEB Foundation, Inc., and special grants. Develop and maintain a budget and inventory control system, and keep the Executive Director and other administrative staff informed of allocations/expenditures. * Manage the TAPASS budget * Analyze, review and deliver monthly budget expenditures to the PI and provide copies to the TAPASS staff * Reconcile income and expenditures for all accounts * Develop and present reports, text material to summarize, and justify budget expenditures * Coordinate departmental requests for travel, supplies, equipment, printing, and manage expenditures on the budget database * Responsible for the expenses and reconciliation pertaining to the usage of the departmental Procurement Credit Cards * Manage the processing of Staff Action Forms (e-SAF) and Student Employment Action Forms (SEAF) and System Action Request Forms (eSARF) * Oversee the requisitioning and allocation of equipment supplies * Maintain current knowledge of PeopleSoft Financial System Event Support * Responsible for coordinating arrangements for numerous departmental special events * Proof and edit department correspondence and flyers * Serve on various university committees as a representative of the department * Represent the department through attendance at campus events, membership in campus organizations, and involvement in event planning committees Writing/Reporting * Keep records, produce minutes of meetings, and provide administrative and logistical support in the implementation of cultural/educational events. * Prepares routine memoranda and reports, and makes necessary copies as requested. Other * Performs other duties as assigned REQUIREMENTS: * Must be available to work some nights and weekends * Must be able to lift up to 10 pounds * Excellent working knowledge of Microsoft Office Programs * Professional phone and personal demeanor with strong verbal, interpersonal, and written communication skills * Detail oriented with excellent time-management/organizational skills * Ability to multi-task, adapt and improvise MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * 6 months of administrative assistant work experience * Experience handling confidential information * Experience in grant research program * Experience in university/college student service offices * Experience with data entry * Experience working with diverse student population * Knowledge of PeopleSoft system * Knowledge/experience working with AAPI students and community HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled

Program Officers administer a program or major component of a program by planning, coordinating and managing services and activities in accordance with legal and regulatory requirements and established program performance standards and objectives. Incumbents are responsible for administering a large and complex program which affects a significant number of people on a continuing basis; develop, revise, recommend, and implement changes to work plans, program performance standards and objectives for providing services, and eligibility requirements as permitted by program regulations and guidelines; ensure compliance with State, federal and/or other granting agencies rules and regulations; and draft laws, rules and/or regulation changes. This position is located in the Agreement Services section of the Administrative Services Division in Carson City. The incumbent manages the consultant procurement program, supervising five Program Officers and an Administrative Assistant. Management of consultant procurement includes: working with Project Managers to publish Requests for Proposals (RFPs); gathering/defining scopes of services, minimum qualifications, budget verification, and draft agreement language; reviewing proposals for compliance with RFP requirements; facilitating proposal review; conducting consensus meetings; and facilitating agreement execution. The incumbent will review all documentation prior to publishing, and ensure procurements comply with NDOT, State, and Federal rules, regulations, policies and procedures on over $150 million in professional services procurements annually. Women and under-represented groups are encouraged to apply. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/28/2020

Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The primary mission of the Office of Academic Programs and Services (APS) is to promote and support student academic success by providing leadership, advising, and additional student-focused programs and services. APS maintains a collaborative, campus-wide perspective in its efforts to ensure academic integrity and increase student persistence, retention, and timely progress to degree. APS is committed to supporting all of CSUEB's students, faculty, staff, and the larger community in the shared mission and vision for student success. ABOUT THE POSITION: Reporting to and receiving work lead direction from the Dean of Academic Programs & Services (APS), the administrative assistant provides administrative and clerical support to both the Dean and Associate Dean of APS and the APS unit as a whole. The incumbent is responsible for administrative support for APS, which includes, but not limited to, managing the dean's and associate dean's calendars, monitoring the APS email account and phone line, maintaining student data for reports as well as scheduling and coordinating meetings and event planning. Other administrative support may include graduate studies, grade appeals and academic dishonesty issues. The incumbent contributes to creating and sustaining a supportive student success environment for our Cal State East Bay students. RESPONSIBILITIES: Coordinate, implement and provide administrative support for Academic Programs & Services * Makes appointments and manages the dean's and associate dean's calendars. * Screens all telephone calls and email messages sent to APS; responds or redirects, as appropriate. * Coordinates travel authorizations, scheduling and reimbursements for APS. * Plans and coordinates all of APS's events including design and mailing of flyers and/or invitations, catering orders, equipment rental, room reservations, RSVP processing and on-site event assistance. * Orders offices supplies and materials; organizes supply cabinet for APS. * As needed, provide administrative support to graduate studies, grade appeals and academic dishonesty issues and Pioneer Success Coaches. * Updates the APS website, as needed. * Distributes APS paychecks. Grade Appeal & Academic Grievance Committee * Answers student inquiries about the prerequisites for submitting a case to the Grade Appeals and Academic Grievance Committee (GAAGC). Responds to questions about the GAAGC policy to field basic procedural questions. * Collects and consolidate physical and digital confidential case materials for committee and panel reviews, archiving materials for future GAAGC reference or legal ramifications. Special projects as assigned by the Dean of Academic Programs & Services. REQUIREMENTS: * Ability to compose and appropriately format correspondence and reports. * Strong oral communication skills; must possess excellent customer service and public relations skills. * Knowledge of and/or ability to learn about APS goals, responsibilities and processes. * Knowledge of APS functions and ability to answer questions and route to proper unit. * Knowledge of and/or ability to learn event coordination and planning. * Knowledge of University policies and procedures and ability to answer questions and route to proper unit. MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * Knowledge of and experience with PeopleSoft, purchase orders, and p-card use at CSUEB. * Proficiency with office and University software and systems, including Microsoft Office, Google Suite, Cascade web software, PeopleSoft, etc. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled

Description: SALARY AND BENEFITS: The starting salary will be between $1,550.00/month to $1,798.00/month (at a 0.50 time-base). Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: The Education Administrative Support Collaborative provides administrative and clerical support to the Departments of Educational Leadership, Educational Psychology and Teacher Education. In addition, this person will serve as the administrative assistant to faculty and students in all three departments listed above. This position covers a wide range of clerical, secretarial and general office support duties at varying levels of complexity. RESPONSIBILITIES: RECEPTIONIST Screen and direct callers to the appropriate personnel. Give information about faculty office locations, paperwork deadlines and class locations. Give information and procedures about forms for student records. Respond to all inquiries sent to the department email account. Walk students to various departments on campus. ASSIST FACULTY Make copies for class, meetings, and events. Scan and format documents to pdf. Create signs for events (i.e., door signs, road signs and direction signs). Create materials for recruitment and university events. Distribute special announcements in class to departments' students. Attend information sessions and orientations. Distribute incoming mail and packages. Notify parties of deliveries and student requests. Submit Informational Technology Services (ITS) tickets as required for faculty and classrooms. SERVICE TICKETS Enter service tickets for Janitorial Services, Carpentry, Repairs, and/or Installations. Enter service tickets for classroom issues, phone services, and computer services on behalf of faculty. Report all hazards via the facilities maintenance ticket system, e.g., lights out, leaks, rodent problems, or damages, etc. Notify all staff of hazards. Log tickets in department database. Monitor, communicate and follow-up with all tickets. ADMINISTRATIVE SUPPORT Deliver documents daily across campus. Key requests: Submit/track/notify key requestors; adheres to University key restrictions and department restrictions for access. Keep inventory on all Departmental Equipment and manage the check-out system for department materials. EPSY and TED Websites: Work with Chair, Program Coordinators and/or Office Lead to update information. Post information as requested. Check regularly for grammar and spelling errors. Brochures: Verify information every Spring semester. Review for spelling and grammar errors. Change through Curriculog according to University catalog deadlines. Book rooms through 25Live software application for department non-academic meetings, according to College protocol. MINIMUM QUALIFICATIONS: Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. PREFERRED SKILLS AND KNOWLEDGE: Two to four years experience in an administrative or office environment, preferably in higher education. Knowledge of the use of digital cameras and video equipment. Experience working with state and/or federal agencies or comparable working environments. Strong interpersonal, professional, and customer service skills. Strong written and oral communication skills. Ability to handle multiple deadlines and work under pressure in a professionally manner. Highly organized and detail-oriented both in a psychical and virtual environment. Strong time-management skills. Ability to prioritize and manage workload effectively and efficiently. Strong computer skills with intermediate computer knowledge base and typing ability. (e.g., scanning, email, virtual environments, and file management in a virtual setting). Ability to proof, and add graphics to documents. Proficient in the following programs: Microsoft Office Suite, Google Sheets, Power Point, Gmail/Outlook, Google calendars and various web browsers. Knowledge of the following programs: SharePoint, Oracle, Survey Monkey and Publisher. Knowledge in the use of the following types of equipment: copy machines, scanners, fax machines, computer PC and MAC platforms, USB drives, multiple line phone systems. Ability to interpret and follow instruction and policy guidelines. Ability to perform mathematical calculations with speed and accuracy. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled