Museum Archives Assistant Temporary

Job Summary:

The City of Loveland collects, preserves, and makes available for research a wide collection of historical resources. Currently, these archival materials are distributed between the Loveland Public Library and the Loveland Museum. The Archives Assistant will report to the Museum’s Collections Manager and will be responsible for supporting the complete merger process. The primary objective of this project is to centralize these collections at the Museum, establishing a single, secure environment for preservation and access. This project involves the physical transfer of selected archival items from the Library to the Museum and their subsequent integration into the Museum’s content management system. This position provides hands-on archival project management and collaboration across municipal departments.

The salary range for this position is $24.29 per hour, depending on qualifications and experience. This opportunity will be available to applicants until Monday, 12.1.25 at 12:00 P.M. M.S.T.

The Loveland Museum is seeking to hire an Archives Assistant to play a vital role in this collection unification project. This has an anticipated work schedule of 19 hours a week for approximately 1 year . Work hours will need to be completed between M-F.

A current resume and cover letter are preferred.

Please view our video Working at Loveland to learn more about our exceptional Loveland community and the benefits of working for the City.

Essential Functions:

• Coordinate with staff to select, inventory, and ensure secure physical transport of archival materials from the Library to the Museum.
• Complete the physical and digital merging of the Library’s collections into the existing system.
• Assist in establishing processes, priorities and develop standard procedures for the unified collections.
• Manage archival projects, establish priorities, and determine appropriate level of processing for incoming collections.
• Develop, refine, and enhance workflows and local descriptive procedures. Ensure compliance to archival and department standards.
• Collaborate with staff and external partners to identify resources and establish a comprehensive reference guide for public access.
• Assist with the full cycle of research requests.
• Support volunteers and staff in archival process and collections management.

Other Job Functions:

• Performs other duties as assigned.

Qualifications:

Education:

• Associate degree or higher in History, Art History, Anthropology or a related field required. Bachelor's or higher preferred.

Experience:

• 1 year previous experience as a Museum Archivist, registrar or other collections related position required.
• 2 years previous experience as a Museum Archivist, registrar or other collections related position preferred.

An equivalent combination of education and/or experience may substitute for the education requirement on a year for year basis.

Knowledge, Skills, and Abilities:

• Working proficiency with computers and systems is required.
• Professional knowledge of arrangement and description of archival collections, standard principles and practices, and storage.
• Experience and knowledge of the safe movement, packing and storing of archival collections.
• Familiarity with collection management systems (CMS); direct experience with PastPerfect is strongly preferred.
• Previous experience in archives processing.
• Database computer skills.
• Flexible and adapt quickly to changing priorities and deadlines.
• Strong analytical, organizational, communication, and time management skills.
• Excellent interpersonal skills. Build and sustain effective, collaborative working relationships.

Physical Demands and Working Conditions:

• Frequent m inimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.
• Frequent l ight to moderate physical effort that includes frequent standing or walking or maintaining arms and hands in the same position for repetitive tasks. Frequently works with light objects and light hand tools.
• Frequent e xposure to hazards typically found in general office environments where there is rarely to no exposure to injury or accident.
• Occasional m oderate to considerable physical effort that includes working from ladders in awkward positions. Frequent use of light or medium weight objects (e.g., 25-50 lbs) and use of medium weight tools.

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

With over 300 days of sunshine, and just 30 miles from Rocky Mountain National Park in the heart of northern Colorado, Loveland is an ideal community for anyone to call home. Known as the Sweetheart City, this vibrant cultural hub is home to nearly 500 sculptures and public art installations, the world-famous Valentine Remail Program, and picturesque views of the Rocky Mountains. The community is bustling with a thriving arts, brewery, foodie, and shopping scene. Enjoy headliner concert and theatre productions, professional hockey events, endless community recreation and open space opportunities, art and sculpture shows, and several local festivals. Loveland also boasts an award-winning golf course and an inclusive library and community center. Loveland, Colorado has EVERYTHING YOU LOVE!

In 2020, Loveland was the only Colorado City to win the Governor’s Award for Downtown Excellence, is the top residential recycling City in the state for 4 consecutive years and has been ranked as one of the top places to live, work and raise a family in the U.S. and as one of the Most Idyllic Picturesque towns in America.

Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization, and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance.

A vibrant community, surrounded by natural beauty, where you belong!

Non-Benefit Eligible Benefits Package Includes:

• Retirement - 457 Plan (employee funded plan)
• Medical Leave - Accrue 1 hour of leave per 30 hours worked (up to 48 hours)

Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions.

City of Loveland job descriptions are designed to describe the general nature and level of work necessary to perform well in the job; they are not intended to provide an exhaustive list of responsibilities, skills, and qualifications. City of Loveland job descriptions may be updated periodically, and additional activities, duties or responsibilities may be assigned by management as deemed appropriate.

The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

The City of Loveland participates in E-Verify. In accordance with E-Verify requirements, upon your date of hire the City of Loveland will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify Notice of Participation. Learn more about your right to work. Visit E-Verify.gov for more information. - 1807F3

Employment offers will be conditional on the successful completion of a background check.

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• City of Loveland

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