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Job Description
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- Position Summary
- Full-time position available on or after April 9, 2025 for Mail Services.
- Duties Under general supervision of Support Services Manager, Property Clerk I, is responsible for property control on campus such as the operation of a complete property control systems including shipping and receiving, public surplus services. Incumbents may work independently or lead a small clerical staff, depending upon the size and complexity of the property accounting function.
Services for this area fall under the larger umbrella of Support Service, that not only include Property Control but also Print Shop and Mail Room for Stanislaus State campus.
- Job Duties
- Duties include but are not limited to:
- Maintain an organized property control system by tagging, tracking, and reconciling inventory records with control accounts.
- Inspect incoming shipments, ensuring they match purchase orders and meet quality standards.
- Apply property tags and record item locations and assigned custodians.
- Coordinate delivery of items to campus departments, ensuring accurate tracking and distribution from receipt through final delivery.
- Manage temporary storage for received items awaiting tagging or delivery, maintaining security and control over inventory.
- Conduct regular physical inventory checks and report missing or misplaced items according to property control policies.
- Process acquisitions by tagging and recording new property and coordinating with departments for item receipt.
- Handle return shipments for incorrect or damaged items, documenting returns and coordinating with vendors for replacements.
- Follow protocols for disposing of surplus items, ensuring proper approvals, and documenting disposals for auditing purposes.
- Manage surplus property by preparing items for transfer, updating records, and ensuring compliance with disposal guidelines.
- Adhere to CSU and university policies for property management, ensuring compliance with all regulations, including but not limited to shipping and receiving and public surplus sales.
- Maintain updated records for all tagged items, including special handling for high-risk or grant-funded property, and manage documentation to support compliance.
- Support audits by preparing compliance reports, ensuring accurate record-keeping, and facilitating regulatory reviews as needed.
- Ensure records for incoming and outgoing shipments are up-to-date to support both internal audits and external regulatory checks.
- May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
- The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
- At the direction of appropriate administrator, may provide support to other departments/areas withing functional area/department as needed.
- Other duties as assigned.
- Minimum Qualifications
- Education : None
Experience : Two years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable storekeeping items. Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the above minimum qualifications of the position.
- Preferred Qualifications
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- 1-3 years of related property control experience or related area.
- 1-3 years of shipping and receiving experience or related areas.
- 1-3 years of experience in record keeping for property or related areas.
- 1-3 years of experience in inventory control or related area.
- Prior experience selling Public Surplus or related area.
- Prior experience working in a higher education or CSU property setting.
- Knowledge, Skills, Abilities
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- General knowledge of the methods and practices used in inspecting, maintaining, issuing, taking and recording inventory.
- Working knowledge of property accounting and disposal as well as of information needed for departmental budget preparation.
- Ability to inspect and recommend proper maintenance of property.
- Ability to reconcile inventories with control accounts.
- Ability to supervise the work of others.
- Ability to keep inventory control records and make reports.
- Ability to read and write at a level appropriate to the duties of the position.
- Ability to make mathematical calculations.
- Special Conditions
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- May be required to work after-hours, evenings, or weekends.
- Travel between Turlock and Stockton Campuses and third party agencies.
- License or Certifications
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- Valid California Driver’s License.
- Physical Requirements
- The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Able to lift 50lbs.
- Salary Range
- Anticipated salary will be $3,680-$4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,680- $6,033 per month)
- Compensation & Benefits
- Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
- How to Apply
- To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
- Application Deadline
- March 12, 2025.
- Criminal Background Clearance Notice
- Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
- Additional Information
- Campus & Area
California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
- The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
Advertised: Feb 26 2025 Pacific Standard Time
Applications close: Mar 12 2025 Pacific Daylight Time
Closing Date/Time: -
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ABOUT THE COMPANY
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Stanislaus State
Show moreCalifornia State University, Stanislaus serves a diverse student body of more than 10,000 at two locations in the Central Valley — a beautiful 228-acre campus in Turlock and the Stockton Campus, located in the city’s historic Magnolia District. Widely recognized for its dedicated faculty and high-quality academic programs, the University offers 43 majors, 41 minors and more than 100 areas of concentration, along with 16 master's degree programs, seven credential programs and a doctorate in educational leadership.
The University opened as Stanislaus State College in 1960, with a faculty of 15 and fewer than 800 students, at the Stanislaus County Fairgrounds in Turlock. The institution moved to its current location in 1965, gained university status and its present name in 1986, and opened its Stockton Campus in 1998.
Stanislaus State is part of the California State University, a 23-campus system across California. With more than 400,000 students, it is the largest, the most diverse, and one of the most affordable university systems in the country. CSU campuses emphasize access to quality public higher education and workforce preparation that is responsive to regional needs.
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