Transfer Admissions Evaluator

Classification: Evaluator II
Hours: Full-time / 40 hours per week
FLSA: Non-exempt

Anticipated Hiring Salary Range: $4,652 to $4,974* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: March 12, 2025
Recruitment Status: Open Until Filled

Internal Posting: For CSUMB Applicants Only

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year.

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general supervision of the Director of Admissions and Recruitment, the Transfer Admissions Advisor is responsible for supporting annual enrollment targets for Lower Division Transfer (LDT) students. The Transfer Admissions Advisor recommends educational goals and admissions requirements to potential students, while also guiding applicants through the enrollment process in order to support CSUMB enrollment goals. The Transfer Admissions Advisor supports WUE application process and residency evaluations, and is also responsible for providing support to FTFY admission reviews and admissions verify processes, as well data reconciliation and assigned program audits.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Serve as admissions evaluator for all lower-division transfer students and provide support throughout the enrollment process. Obtain all required information to determine eligibility using electronically submitted application data and transcript information. Assess and interpret self-reported applicant information and academic records for determination of eligibility for admission. Evaluate applications according to all applicable polices for CSU Eligibility and make final admissions decisions, including calculation of total college units, calculation of overall GPA and Required GE Courses. Evaluate individual college transcripts for completion of transferrable units, required GE Courses and GPA. Evaluates high school transcripts as they are received for lower division transfer applicants which includes verification of comprehensive CSU A-G requirements. Utilizes online tools and resources provided by the CSU, UC, and high schools to make appropriate determinations. Uses independent judgment in evaluating subject requirements completed when there is no high school course list on file. Updates CMS/PeopleSoft with appropriate changes as dictated by evaluation and procedures. Plans, organizes and interprets transfer credits as they apply to university curricula, which includes explaining and interpreting for students and preparing department evaluation summaries. Provides resolution with transfer credit posting into the Student Information System, transfer evaluations, transfer credit entry, transfer credit rules, EDI and manual transfer credit entry. Makes decisions on evaluations that are more complex. Responsible for reading, interpreting, and applying state legislation as it applies to California residency. Responsible for requesting and reviewing required documentation and then making determinations on residency status for all incoming students requiring or requesting such evaluation. Manages all residency check-list items and holds. Communicates residency needs as well as residency determinations with students. Evaluates and prepares residency appeals for the Director of Admissions and Recruitment. Assist and facilitate residency training for the Office of Admissions as needed. Advise prospective applicants regarding application processing and eligibility requirements. Communicate admission requirements to educational counselors as needed. Counsel denied applicants regarding options and alternatives. Identify potential candidates who would benefit by participation in special admission programs. Following general CSU and campus policies for the assignment of transfer credit, determine and advise on requirements outside of the major that transfer courses fulfill. Provides support to first time, first year (FTFY) student manual application reviews, independently making admissions eligibility determinations. Support admissions verify process by reviewing enrolled student files to verify admissions eligibility. Assists with data reconciliation and clean-up, including Enrollment Reporting Student (ERSA and ERSS) reports. Responsible for completing AB540, social security, and WUE audits. Manages the WUE program, processing applications and updating Peoplesoft. Responsible for all communications with regards to WUE applicants and students. Serves on University committees, task force teams, and planning groups; and participates in on-campus events, including new student orientation, open house, admitted days. Special Projects but not limited to: gathering data, researching information, creating timelines, and presentations.
Other Functions:

Assists in coordinating programs with other campus departments. Perform other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of the format and interpretation of course records and transcripts of institutions of higher education; knowledge of authenticating course credits and comparing records of differing formats, such as foreign records; knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations, and knowledge of application of campus resources guidelines for making determinations using various criteria. Thorough knowledge of resources and documentation processes and knowledge of organizing and assigning the work of the group.
Ability to be thorough, consistent and accurate in the interpretation of records against criteria; ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process; ability to maintain resources which document and update criteria; ability to explain criteria and evaluations to others; ability to make accurate records; ability to organize work to meet deadlines; ability to safeguard the confidentiality and security of records. Ability to interpret and apply criteria related unusual cases; ability to organize and manage workloads; ability to explain and interpret the application of complex regulations, requirements and criteria to individual students and faculty members; ability to safeguard the confidentiality and security of student records; ability to be responsible for all aspects of a functional assignment; ability to instruct and lead the work of others in making evaluations.

MINIMUM QUALIFICATIONS:

Equivalent to two years of academic records evaluation experience with the full scope of responsibility for making decisions regarding eligibility for the granting of degrees. Completion of a formal training program in academic records evaluation may be substituted for one year of the required experience.

SPECIALIZED SKILLS:

Must have excellent writing and oral communication skills. Must also have the knowledge and the ability to maintain academic records. Ability to clearly express ideas and recommendations orally; write clear and concise reports; work effectively and interdependently in a diverse university environment; establish work priorities and meet deadlines; collect, compile, analyze and evaluate data and make verbal or written presentations; apply complex rules and regulations to daily work; analyze academic qualifications and review transcripts for validity and transferable credit; advise prospective students on courses and procedures necessary to complete admissions requirements and process; perform arithmetic calculations; ensure accuracy and assume responsibility with a minimum of supervision; work with computers in an on-line student record environment and with word processing software.

PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:

Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers.

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
• This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards .
• This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

BENEFITS/PERKS:

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ .

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

Advertised: Feb 26 2025 Pacific Standard Time
Applications close:

Closing Date/Time:

• 

• Cal State University (CSU) Monterey Bay

• 831-582-3000

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