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Job Description
Job Title
Administrative Associate II
Agency
Texas A&M Engineering Extension Service
Department
Strategic & Education Services
Proposed Minimum Salary
$18.00 hourly
Job Location
College Station, Texas
Job Type
Staff
Job Description
The Administrative Associate II will provide administrative support to the Strategic Education Service (SES) Department. This will include administrative support for special projects, coordinating and scheduling meetings and staff events, and researching and gathering data for reports as required. This position will oversee multiple tasks while positively and professionally interacting with internal and external customers at all levels.
This position reports to the Associate Agency Director.
Required Qualifications:- High school diploma or GED.
- Two years of related experience.
Required Licenses/Certifications:- Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment.
Preferred Qualifications:- Two years of related experience in general office or clerical work, to include working Microsoft Suite applications, spreadsheet software applications, and customer service.
Physical Requirements:- Ability to operate a computer/keyboard/telephone.
- Ability to remain stationary for long periods of time.
Knowledge, Skills, and Abilities:- Ability to effectively communicate both orally and in writing.
- Ability to interact with clients and staff positively and professionally.
- Must be experienced with Microsoft Suite applications.
- Must be able to handle multiple tasks and support customers and staff.
- Must be able to handle a busy and heavy workload.
- Knowledge of word processing, spreadsheets, and database applications.
- Must be able to positively interact with students, customers and staff.
- Reports on time and duty assignments on time.
- Maintain a clean and neat appearance.
- Ability to multitask and work cooperatively with others.
- Ability to work with sensitive information and maintain confidentiality.
- Strong interpersonal and organizational skills
Equipment:- Standard office equipment: computer, keyboard, multifunctional printer, telephone.
Notifications:- This position is security sensitive.
- This position may require work beyond normal office hours and/or work on weekends.
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TEEX regulations and procedures.
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and Agency safety requirements.
- As part of TEEX’s mission of providing training, developing practical solutions, and saving lives; this position could be required, if called upon, to deploy within the State of Texas as directed by this position’s Division Director/HQ Department Head.
- Ability to travel independently to other and/or remote locations by driving a personal or TEEX vehicle and/or flying on commercial airlines.
Essential Duties, Tasks, and Percentages:
Provides day-to-day support to the Strategic and Education Services Department - 80%- Serving as liaison to office staff.
- Attending meetings and preparing minutes.
- Responding to inquiries and other forms of correspondence.
- Keeping accurate records.
- Organizing events.
- Updating agency databases.
- Research and gather data for special reports as required.
Provide day to day administrative support - 15%- Scheduling meetings.
- Email, file, fax, scan and make copies.
Other Duties - 5%- Positively and professionally interact with customers and others.
- Follow all TAMUS, TEEX, and SES policies and regulations.
- Maintain an organized and clean work area.
- Work required overtime as dictated.
- Participate in Annual Professional Development.
- Performs other duties as assigned.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer. - High school diploma or GED.
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ABOUT THE COMPANY
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TEEX Texas A&M Engineering Extension Service
Show moreIt comes down to saving lives. From providing emergency responders to disasters across the state and nation to developing training and practical workforce solutions, TEEX makes a difference worldwide. More than 174,000 people representing every U.S. state and 109 countries are served annually through on-site and online resources for specialties from homeland security to economic development and workforce training.
Home to some of the world’s top training facilities, the emergency preparedness campus in Bryan/College Station includes the Brayton Fire Training Field, Disaster City® and the Emergency Operations Training Center. Customized TEEX training programs develop practical solutions for each client’s need through hands-on instructional facilities for public utilities, law enforcement and unexploded ordinance training at the home campus or at customer-specified locations worldwide.
Texas A&M Task Force 1 and Texas Task Force 2, the state’s elite urban search and rescue teams, are sponsored by TEEX. Throughout its existence, TX-TF1 has served the state of Texas and the nation by participating in over 100 deployments, completing search and rescue missions with highly trained and qualified personnel.
As part of the National Domestic Preparedness Consortium and home to the National Emergency Response and Recovery Training Center, TEEX has been leading homeland security training since 1998.
The major TEEX programs include fire and rescue, infrastructure and safety, law enforcement, economic and workforce development, and homeland security. As a member of The Texas A&M University System, TEEX is unique in its ability to access a broad range of emerging research and technical expertise. Beginning with course design and development all the way through hands-on instruction and national certification testing, TEEX delivers comprehensive training through both classroom and hands-on instruction and as online courses. Hosting services for online courses, technical assistance and technology validation, and bilingual training and translation services also are available.
By placing safety and well-being above all and by focusing on prevention and response, TEEX has become a comprehensive training provider through more than 80 years of extension training. Working with other agencies and encouraging involvement has led to better fire safety and emergency response, cleaner drinking water, better roads and infrastructure, improved homeland security, safer workplaces, heightened public safety and security, new therapeutics manufacturing and the evolution of cybersecurity.
Through innovative programs and adaptive outreach, TEEX services are created to train the people who expand the security, occupational and economic development of Texas and beyond.
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