Human Resources Assistant

Summary/Class Characteristics

Human Resources Assistant

The City of Petaluma is currently looking to fill one (1) Human Resources Assistant vacancy within the Human Resources Department. In this position, you will be providing a full range of services and support to departments within the City, including recruitment and staffing; employee onboarding; records management; training; classification and compensation; risk management; performance management; and employee and labor relations. Individuals with strong organizational skills, who are customer service orientated, and work well as a member of a team are strongly encouraged to apply.
The Human Resources Department works out of City Hall and will be assigned to a 4/10 schedule with every Friday/Saturday/Sunday off.

This recruitment will close on March 10, 2025, or once 60 applications have been received, whichever occurs first. Interested candidates are encouraged to apply early to ensure consideration for the position as the recruitment could close at any time.

SALARY AND BENEFITS PACKAGE

• SALARY: $70,865.60 - 86,195.20 (+3% COLA in July 2025)
• FOR YOUR HEALTH AND WELL BEING:
  • MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2025 Health Plan Contribution Memo.
  • DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City.
  • LIFE INSURANCE: Competitive life insurance & Long-Term Disability benefits. Option to purchase additional life insurance.
  • EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you & eligible family members, paid for by the City.
  • WELLNESS BENEFIT: $500 annual allowance (subject to the annual budget approval process and may change in the future)

FOR YOUR FINANCIAL FUTURE:

• CALPERS RETIREMENT PACKAGE
  • 2% at 60 for Classic CalPERS members
  • 2% at 62 for PEPRA CalPERS members

DEFERRED COMPENSATION PLAN: voluntary participation in your choice of three plan offerings. FOR YOUR WORK / LIFE BALANCE (annual amounts):

• Vacation: 80 Hours, increasing with years of service
• Sick Leave: 96 hours
• Holidays: 12 fixed days
• Personal Leave: 8 hours

Other Benefits:

• 4/10 Work Schedule Monday-Thursday
• Paid Parental Leave - up to 8 weeks of paid time for qualifying family bonding
• Public Service Loan Forgiveness Program Employer

For more information regarding the benefits associated with this position, please visit our website and look at the Unit 1 Memorandum of Understanding and Employee Benefits.

#petalumaproud

A City that Works for Everyone

Our City has an enormous amount of civic pride which celebrates multiple approaches and points of view. When we say we are a City that Works for Everyone we mean everyone. To do that well, we’re creating a workforce that is inclusive and listens to the multitude of voices and views of our employees. Diversity is an integral part of our organizational identity. Inclusion is the way we treat and perceive our differences. Equity is treating all our employees fairly and acknowledging that everyone has value. This drives our innovation, motivation and connects us even closer to our community.

Summary
Perform a variety of technical human resources and risk management support duties in recruitment, examination and selection, classification and compensation, employer compliance, employment data and records, benefits administration, investigation and claims management.

Class Characteristics

General supervision is provided by a higher-level supervisor or manager; responsibilities may include the indirect supervision of support staff.

This is the journey-level classification. Incumbents work under general supervision and are fully competent to perform variety of complex human resources and risk management office support duties independently.

Duties

Process employment transactions including the Personnel Action Form, enter data into the human resources database, and prepare documents for the bi-weekly payroll.

Process claims and assist with investigations and the resolution of claims.

Provide assistance to City employees, supervisors, and managers, in a variety of areas related to human resources and risk administration.

Originate, compose, and prepare letters, action forms, and other correspondence.

Assist in the recruitment process; type job announcements, place job advertisements, and schedule the examination process; screen entry-level applications for selected recruitments; organize and coordinate the selection process for candidates; notify applicants as to the status and the timing of the selection process.

Conduct a variety of research and surveys in support of human resources and risk management programs.

Processes check requests and other reimbursements and payments.

Gather and research data on the department’s budget.

Track and notify managers of employee step increases; ensure employee step increases and other required employment transactions are accomplished within established guidelines.

Coordinate and oversee the human resources and risk management records management program.

Monitor and record the City’s employee performance appraisal records.

Assist and prepare data for the negotiation process.

Arrange for temporary employees.

Respond to questions and requests for assistance and information from employees, supervisors, managers, and the general public.

Provide new employee orientation; respond to employee questions regarding City policies and procedures.

Perform related duties as assigned.

Qualifications

Knowledge of:

Basic principles and practices of public administration.

Principles, practices, and procedures of human resources and risk management.

Experience with methods and techniques of investigation and the settlement of personal injury property damage and subrogation claims is highly desirable.

Knowledge of California tort law and the development and management of employee safety programs is highly desirable.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Education and Experience

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education:

Equivalent to an Associate’s degree with major course work in public administration, business administration, human resources, or a related field.

Experience:

One year of progressively responsible experience performing a variety of assistant or support duties in human resources in the public sector.

Physical Demands and Working Environment

While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate.

The City of Petaluma offers a wide range of benefits. For details, please find the information here https://cityofpetaluma.org/employee-handouts-and-benefits/

Closing Date/Time: 3/10/2025 11:59 PM Pacific

• 

• City of Petaluma

• 707-778-4534

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