Job Description
Job Summary
Under the supervision of the Assistant Vice President for Development and Alumni Engagement, serve as a resource and administrative support person for the University Development & Alumni Engagement (UDAE) personnel related matters. Assist in drafting, reviewing, and updating staff position descriptions and present to senior management for final approval. Prepare and route for approval personnel actions. Oversee recruitment processes and advise departments of requirements for staff and management recruitments. Facilitate division-wide onboarding coordination - provide templates to hiring managers and ensure communications are sent and work station needs are ready for first day. Manage platform access for UDAE employees for professional development resources, such as Council for Advancement and Support Education (CASE) and Academic Impressions. Track, monitor and ensure timely completion of all employee probationary and annual evaluations. Maintain the UDAE Roster, Org Chart and distribute to campus constituency. Coordinate internal divisional events and special projects, including in-house or off-site activities, division wide or department meetings, team social events or celebrations. Provide direct administrative support, including but not limited to: schedule appointments and meetings; process invoicing; maintain filing system; and update employee distribution lists. Perform other job-related duties and special projects as assigned. Attend training and maintain skill currency as appropriate to safely and effectively complete assignments. Must be able to lift 40 lbs.
Education and Experience
High school diploma or its equivalent. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)
Salary:
Anticipated Hiring Range: $ 23.41 - $25.75 per hour
Classification Range: $23.41 - $38.38 per hour
Cal Poly
Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
Diversity Statement
At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an equal opportunity employer.
Supplemental Information
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.
Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).
Advertised: Sep 25 2024 Pacific Daylight Time
Applications close:
Closing Date/Time:
Job Address
San Luis Obispo, California
93405
United States
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