Assistant Manager, Supplier Relations

  • California State University (CSU) Chancellor's Office
  • Long Beach, California
  • Mar 07, 2024
Accounting and Finance Administration and Management

Job Description

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Manager, Supplier Relations. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is between $7,223 and $7,700 per month, commensurate with qualifications and experience.

The salary range for this classification is $3,938 to $11,703 per month.

Classification

Administrator I

Position Information

The California State University, Office of the Chancellor, is seeking an Assistant Manager, Supplier Relations to oversee the day-to-day activities related to supplier onboarding and maintenance for the Jaggaer (P2P)/CSUBuy and CFS systems for the Chancellor’s Office and the 23 universities of the CSU.

Responsibilities

Under the general direction of the Accounts Payable Manager, the Assistant Manager, Supplier Relations will:

Manage the onboarding, data integrity, maintenance, and compliance requirements for suppliers/vendors for the CSU system.

-Ensure new supplier data is accurate, complete, and is in compliance with all CSU policies and has proper supplier classification.

-Troubleshoot and resolve problems related to inconsistencies, errors, missing information, and non-compliance to policy.

-Create internal controls and processes for supplier onboarding and maintenance activities.

-Review and approve supplier profile details prior to sync with Peoplesoft.

-Ensure data is in compliance with local, state, and federal laws and requirements.

-Develop policies, procedures, training materials, and guidelines related to supplier management.

Provide excellent customer service & support for suppliers and staff.

-Effectively communicate with team members, CSU staff, and suppliers.

-Build a collaborative working environment with suppliers, Chancellor’s Office staff, and the CSU staff across the 23 campuses.

-Provide guidance, coaching, feedback, performance evaluations, approve time off requests, and take disciplinary actions as necessary for direct reports.

-Develop, provide or coordinate staff training as needed.

Support the development and maintenance of processes, key performance indicators and relationships.

-Lead the research, documentation, and implementation of any new or upgrades to existing technology related to systemwide supplier management in CSUBuy/Jaggaer and Peoplesoft.

-Participate in task forces and/or committees related to the support of and maintenance of supplier management activities across the CSU.

-Keep up to date on best practices, newly created laws, policies, and procedures that impact the maintenance of supplier information and reporting/tax requirements related to supplier payments.

Assist AP Manager with ad hoc reports & supervisory requirements as needed.

-Provide backup support to the Accounts Payable Manager as requested.

-Other projects as assigned by the AP Manager or Director of Accounting.

Qualifications

This position requires:

-Bachelor’s degree in accounting, business administration, economics, finance, or closely related field.

-Minimum of 3-5 years of proven experience related to supplier management, accounts payable or similar that would provide knowledge and expertise to perform the functions outlined above.

-Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

-Exceptional attention to detail and a commitment to maintaining accurate and up-to-date information.

-Advanced proficiency with current word processing, spreadsheet software programs, query tools, integrated financial systems and/or other types of record management systems.

-Knowledge of internal control methods and related laws, rules, and regulations.

-Strong analytical skills.

-Ability to establish and maintain effective working relationships with others.

-Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.

-Exceptional interpersonal and verbal/written communication skills.

-Ability to interact extraordinarily well with all levels of employees and management.

-Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitative skills to gain consensus.

-Excellent management, coaching, mentoring, and training skills.

Preferred Qualifications

-Previous work experience within the California State University system.

-Preference given to individuals with Jaggaer P2P experience/knowledge.

-Preference given to individuals with prior governmental business experience.

-Preference given to individuals with Franchise Tax Board or IRS 1099 reporting requirements expertise.

Application Period

Priority consideration will be given to candidates who apply by March 27, 2024. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Advertised: Feb 27 2024 Pacific Standard Time
Applications close:

Closing Date/Time:

Job Address

Long Beach, California 90802 United States View Map