About The University Corporation: The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc
Duties and Responsibilities: Perform post-award administration and financial support services for designated Principal Investigators (PIs) in customer-focused awards management, project invoicing & expenditure reconciliation, and cost center review, and grant closeout activity in compliance with Uniform Guidance and specific sponsor policies. Provide independent, action-oriented, and expert support develop, establish, and maintain policies and procedures that maximize the opportunities for support of PIs, create and environment conducive to such scholarship, and assist CSUN with minimizing its compliance risks associated with sponsored projects.
(40%) Provide proactive and high-level customer service to Principal Investigators:
- Act as the central point of contact for the Principal Investigator (Pl) for all post-award issues.
- Instruct PIs on post-award administration issues and guide them through grant administration processes through the life cycle of their project, from setup to closeout.
- Independently investigate and use best judgment to resolve issues experienced by PIs, acting as a liaison between Pl and TUC Payroll, Human Resources and Accounting staff
- Coordinate with college and departmental staff, DFOs, and pre-award grants coordinators to ensure that departments follow compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants.
- Maintain current working knowledge of federal regulations and sponsor policies to assure the responsible administration of sponsored programs.
(40%) Provide proactive and high-level customer service to Principal Investigators:
- Act as the central point of contact for the Principal Investigator (Pl) for all post-award issues.
- Instruct PIs on post-award administration issues and guide them through grant administration processes through the life cycle of their project, from setup to closeout.
- Independently investigate and use best judgment to resolve issues experienced by PIs, acting as a liaison between Pl and TUC Payroll, Human Resources and Accounting staff
- Coordinate with college and departmental staff, DFOs, and pre-award grants coordinators to ensure that departments follow compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants.
- Maintain current working knowledge of federal regulations and sponsor policies to assure the responsible administration of sponsored programs.
(15%) Interpret sponsor guidance to establish and maintain sponsored program accounts and projects:
- Review and interpret contracts and grant awards.
- Determine and ensure compliance with contract and grant requirements.
- Negotiate with sponsor agencies and affiliated organizations to maximize allowable expenses.
- Collaborate with pre-award grants coordinators and TUC Accounting to approve the timely opening and closing of extramural cost centers.
(25%) Monitor and manage expenses for sponsored projects and programs:
- Counsel and make recommendations to PIs and project staff regarding the fiscal management of sponsored projects.
- Forecast possible future financial and administrative problems, develop solutions, and make recommendations to the Pl.
- Monitor and review the expenditure and budget adjustment activities associated with successful grants management.
- Prepare monthly, or more frequent as necessary, review of grant and contract financial status, assuring funds are expended appropriately to maximize project performance opportunities over the course of the funded project.
- Approve budget adjustments and project related expenditures, with authority to approve expenditures up to $10,000 and to write off expenditures of up to $500 each against the Sponsored Programs Reserve at the analyst's discretion.
- Work with external funding agencies to develop accurate invoices and follow-up on payments.
- Conduct the cash drawdown from selected agencies.
- Assist with cost share monitoring.
(10%) Conduct timely project closeout:
- Assure timely and appropriate close-out of grants/contracts through coordination with PIs, departmental administrative personnel, and Accounting.
- Prepare financial reports to granting agencies.
- Conduct closeout processes in compliance with all sponsor and University requirements.
(5%) Minimize compliance risks for TUC and CSUN:
- Determine and enact best practices in post-award administration processes
- Regularly review accounts to independently identify, judge, and address areas of potential risk
- Contribute to audits or agency inquiries regarding grant and contract activity, including annual audits conducted by external auditors
- Provide expert assistance to the Managing Director, Research and Sponsored Programs and Director, Sponsored Programs on special assignments.
(5%) Other responsibilities:
- Participate in meetings to improve internal business processes.
- Perform other duties as assigned.
Qualifications: - Minimum of two years of financial record-keeping experience that has provided the knowledge and abilities listed OR any equivalent combination of education and experience that provides the required knowledge and abilities.
- Bachelor's degree or equivalent combination of education and time in Sponsored Program Analyst role required. Degree in Business Administration, Accounting or Finance preferred. Master's degree preferred.
- Broad working knowledge of Uniform Guidance (UG) and the NIH Grants Policy Statement.
- Strong understanding of generally accepted accounting principles, including knowledge of financial record-keeping methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
Knowledge, Specialized Skills, and Abilities: - Ability to work in a team environment and motivate team members by example.
- Excellent interpersonal skills to optimize positive support to faculty while ensuring compliance.
- The ability to effectively communicate at all levels is essential. Excellent verbal and written communications skills are mandatory.
- Service focused, including timely and patient response in project management and action-oriented approach to problem solving.
- Ability to maintain confidentiality, operate with integrity, and encourage trust. Thorough knowledge of Microsoft Office applications, including Word and Excel. Comfort with navigating and retrieving information from the Internet.
Pay, Benefits, & Work Schedule:This position is employed through The University Corporation (TUC).
Anticipated hiring range:
$66,560 - Annually Full pay range:
$50,040 - $90,540 Annually Benefits:
Medical, Dental, VisionGeneral Information:THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN.
How to Apply:Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process.
Application Screening begins Thursday, March 21st and will continue until the position is filled.
In order to be considered in the initial review, applications must be submitted prior to the date listed above.
Application submissions received after the application screening date will be reviewed at the discretion of the University.
For more detailed information on the application and hiring process, please view the link below:
http://www-admn.csun.edu/ohrs/employment/
Equal Employment OpportunityThe University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077.
Advertised: Mar 06 2024 Pacific Standard Time
Applications close:
Closing Date/Time:
