CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Senior Project Coordinator Classification Title: Administrative Analyst/ Specialist Non-Exempt Posting Details Priority Application Deadline: Sunday, November 26th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the senior staff of the Organizational Excellence & Leadership revenue center at the College of Continuing Education (CCE), the incumbent is responsible for leading the planning and the delivery of educational services and programs for employers and organizations, including trainings and other in-person and virtual education projects. The incumbent is part of the Organizational Excellence & Leadership revenue center with over 40 staff that aims to provide transformative opportunities for clients to solve organizational challenges by providing educational services and programs that lead to actionable solutions and sustainable outcomes. A commitment to quality and to providing the highest level of customer service possible are also requisites for this position. FLSA : Non-Exempt (Eligible for overtime) Anticipated Hiring Range : $3694 per month - $5972 per month Anticipated hiring range commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3694 per month - $7131 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Temporary (Annual Renewable) Time Base : Full-Time Work Hours : Monday - Friday, 8:00AM - 5:00PM, work hours may vary dependent on department operations. Department Information The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs. For more information, visit the Sacramento State, College of Continuing Education website at https://cce.csus.edu/about-cce Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience: 1. Experience in training or educational programming-related experience 2. Experience providing customer service while working in a service-oriented organization and/or position 3. Experience with developing, managing and implementing budgets Knowledge, Skills, Abilities: 4. Knowledge of being quality-oriented and customer-centric: detailed, accurate thorough, timely, dependable, responsive, proactive, solution-oriented 5. Strong communication and interpersonal skills to interact effectively with all levels of staff, administrators, and all external constituents, both verbally and in writing 6. Ability to use common software applications such as the Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and quickly learn other web-based applications for project management and event planning 7. Knowledge of project management and organizational skills in coordinating many different tasks, establishing priorities and timelines, and completing projects according to complexity and resource needs, with a commitment to quality and attention to detail 8. Ability to gather and report data for both internal use and the clients Other Requirements: 9. Ability to work in evenings and weekends as needed 10. Ability to travel statewide, including overnight stays, to support the essential functions of the position Conditions of Employment Ability to pass a background check Preferred Qualifications 11. Five (5) years of experience in training or educational programming-related experience 12. Bachelor’s degree in business administration, education, or a related field 13. Certification in project management, meeting and event planning, and/or completion of related coursework 14. Familiarity with instructional design strategies 15. Experience with online platforms for synchronous training delivery 16. Experience working in a financially self-support organization Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 16 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Senior Project Coordinator Classification Title: Administrative Analyst/ Specialist Non-Exempt Posting Details Priority Application Deadline: Sunday, November 26th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the senior staff of the Organizational Excellence & Leadership revenue center at the College of Continuing Education (CCE), the incumbent is responsible for leading the planning and the delivery of educational services and programs for employers and organizations, including trainings and other in-person and virtual education projects. The incumbent is part of the Organizational Excellence & Leadership revenue center with over 40 staff that aims to provide transformative opportunities for clients to solve organizational challenges by providing educational services and programs that lead to actionable solutions and sustainable outcomes. A commitment to quality and to providing the highest level of customer service possible are also requisites for this position. FLSA : Non-Exempt (Eligible for overtime) Anticipated Hiring Range : $3694 per month - $5972 per month Anticipated hiring range commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3694 per month - $7131 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Temporary (Annual Renewable) Time Base : Full-Time Work Hours : Monday - Friday, 8:00AM - 5:00PM, work hours may vary dependent on department operations. Department Information The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs. For more information, visit the Sacramento State, College of Continuing Education website at https://cce.csus.edu/about-cce Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience: 1. Experience in training or educational programming-related experience 2. Experience providing customer service while working in a service-oriented organization and/or position 3. Experience with developing, managing and implementing budgets Knowledge, Skills, Abilities: 4. Knowledge of being quality-oriented and customer-centric: detailed, accurate thorough, timely, dependable, responsive, proactive, solution-oriented 5. Strong communication and interpersonal skills to interact effectively with all levels of staff, administrators, and all external constituents, both verbally and in writing 6. Ability to use common software applications such as the Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and quickly learn other web-based applications for project management and event planning 7. Knowledge of project management and organizational skills in coordinating many different tasks, establishing priorities and timelines, and completing projects according to complexity and resource needs, with a commitment to quality and attention to detail 8. Ability to gather and report data for both internal use and the clients Other Requirements: 9. Ability to work in evenings and weekends as needed 10. Ability to travel statewide, including overnight stays, to support the essential functions of the position Conditions of Employment Ability to pass a background check Preferred Qualifications 11. Five (5) years of experience in training or educational programming-related experience 12. Bachelor’s degree in business administration, education, or a related field 13. Certification in project management, meeting and event planning, and/or completion of related coursework 14. Familiarity with instructional design strategies 15. Experience with online platforms for synchronous training delivery 16. Experience working in a financially self-support organization Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 16 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of ATS Learning Technologies/LMS Coordinator . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $4,334 per month, commensurate with qualifications and experience. The salary range for this classification is $3,694 to $7,131 per month. Classification Administrative Analyst/Specialist Position Information The California State University, Office of the Chancellor, is seeking an ATS Learning Technologies/LMS Coordinator to report to and support the Assistant Vice Chancellor for Academic Technology Services, and this position will work in concert with and in support of academic technology services including the CO Learning Management System, Affordable Learning Solutions, Systemwide Digital Library Services, Systemwide Digital Collections Services, Online Course Services, Calstate Online, the Accessible Technology Initiative, and the ATS web team. This position will create and facilitate communication and technology administration in support of ATS. This position requires strategic thinking, meticulous attention to detail, and the knowledge and skill to deal effectively with diverse topics and organizations and the ability to work in a collaborative setting with all members of the ATS team, as well as other divisions in the chancellor’s office, the campuses, and third parties. Responsibilities Under the general direction of the Assistant Vice Chancellor, Academic Technology Services the ATS Learning Technologies/LMS Coordinator will: be responsible for providing technology and communications related projects technology support and facilitation of systemwide common interest groups, as system administrative support for the chancellor’s office LMS, working with third party vendors integrating into the LMS, facilitating communications and content, and other related duties. More specifically: -Support all ATS programs, AL$ programs, and consultants; -Work with ATS team to address the strategic learning technologies and subsequent communication and technology needs of the department.; Coordinate LMS initiatives by planning, executing and tracking programs via email, social media, badging and content development following universal design for learning, and certificate creation. -Evaluate and monitor ATS programs’ social media performance on an ongoing basis by analyzing key metrics and creating comprehensive analytics reports. -Plan, design, and produce electronic and print media, including publications and other communications materials, using Adobe Creative Suite and other design software. -Coordinate promotional material by organizing requirements with Communications, Print Services, inventorying stock, and placing orders. -Serve as main contact for media and vendor inquiries/request for information for campuses and CO. -Coordinate with ATS Web Team to implement, manage, monitor, and upgrade multiple Academic Technology Services websites. -Evaluate accessibility of websites and communication documents. -Coordinate the creation and maintenance of electronic filing system of office records. -Coordinate critical ATS information (account data, passwords, licenses, etc.) with the use of Smartsheet. -Coordinate department’s various email distribution, internal listservs and assist with any list management software inquiries for systemwide projects and initiatives. -Coordinate with cross discipline team members to make sure that all parties are on track with various ATS project requirements, deadlines, and schedules within the CSU system. -Facilitate the creation of courses and participant enrollments into the chancellor’s office LMS. -Coordinate with third party vendors to integrate their solutions into the LMS. -Provide LMS end user support, course implementation, and training. -Work closely with LMS vendor and Chancellor’s Office Peoplesoft team to integrate and troubleshoot technology systems such as LTI, SSO, and PPS integrations. -Facilitate the systemwide academic technology common interest groups (CIGs). -Collaborate regularly with the Online Course Services program coordinator regarding accessible course design and facilitation. -Other clerical/administrative duties as assigned. Qualifications This position requires: -Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and a minimum of two years related experience in a communication and/or technology support role is required. -Thorough knowledge of English grammar, spelling, and punctuation, and ability to clearly communicate orally and in writing. -Knowledge and expertise with multiple social media platforms, including Facebook, Twitter, LinkedIn, and Instagram. -Experience with technology platforms (Canvas by Instructure, Smartsheet, etc.). -Knowledge and experience with analytics platforms. -Experience with social media management tools (Hootsuite, Buffer, Pronto, etc.). -Proficient project management skills. -Knowledge and experience of website programming tools including, but not limited to, Drupal. -Knowledge of digital accessibility, disability inclusion, and regulations related to digital accessibility (e.g., Section 508, ADA). -Knowledge and experience with collaborative workgroup and reporting tools, including SharePoint. -Ability to maintain good working relationships with staff, outside vendors, and service providers. -Ability to handle multiple work priorities. -Strong leadership skills to coordinate simultaneous multiple projects to completion. -Ability to handle multiple work priorities. -Strong communication and leadership skills to coordinate simultaneous multiple projects to completion. -An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace. -Experience working effectively with a diverse population of individuals with different cultural and ethnic backgrounds and abilities. -Ability to establish and maintain positive working relationships with colleagues, faculty and staff representing diverse ethnic, cultural, socioeconomic, and learning abilities. -Interest in serving multiple organizations in the Chancellor’s Office and across the CSU and to learn new skills quickly. Preferred Qualifications -Must be knowledgeable and proficient in using Microsoft Office products with at least an intermediate proficiency in the use of Excel and Word is preferred. -Working knowledge of various survey tools (Qualtrics, SurveyMonkey, etc.). -Knowledge of desktop publishing skills and graphic production and design tools (Adobe Creative Suite programs including Premiere Pro, Photoshop, Illustrator, and InDesign). -Up to date with the latest communication strategies, trends, techniques and technologies in higher education. -Working knowledge of software programs including InfoReady, ZOOM, Google docs, and Smartsheet. -Must be familiar with utilizing web based and computer based technological tools in everyday work. -Must possess a problem-solving approach, personal initiative, and professional demeanor. Application Period Priority consideration will be given to candidates who apply by October 13, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Sep 28 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of ATS Learning Technologies/LMS Coordinator . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $4,334 per month, commensurate with qualifications and experience. The salary range for this classification is $3,694 to $7,131 per month. Classification Administrative Analyst/Specialist Position Information The California State University, Office of the Chancellor, is seeking an ATS Learning Technologies/LMS Coordinator to report to and support the Assistant Vice Chancellor for Academic Technology Services, and this position will work in concert with and in support of academic technology services including the CO Learning Management System, Affordable Learning Solutions, Systemwide Digital Library Services, Systemwide Digital Collections Services, Online Course Services, Calstate Online, the Accessible Technology Initiative, and the ATS web team. This position will create and facilitate communication and technology administration in support of ATS. This position requires strategic thinking, meticulous attention to detail, and the knowledge and skill to deal effectively with diverse topics and organizations and the ability to work in a collaborative setting with all members of the ATS team, as well as other divisions in the chancellor’s office, the campuses, and third parties. Responsibilities Under the general direction of the Assistant Vice Chancellor, Academic Technology Services the ATS Learning Technologies/LMS Coordinator will: be responsible for providing technology and communications related projects technology support and facilitation of systemwide common interest groups, as system administrative support for the chancellor’s office LMS, working with third party vendors integrating into the LMS, facilitating communications and content, and other related duties. More specifically: -Support all ATS programs, AL$ programs, and consultants; -Work with ATS team to address the strategic learning technologies and subsequent communication and technology needs of the department.; Coordinate LMS initiatives by planning, executing and tracking programs via email, social media, badging and content development following universal design for learning, and certificate creation. -Evaluate and monitor ATS programs’ social media performance on an ongoing basis by analyzing key metrics and creating comprehensive analytics reports. -Plan, design, and produce electronic and print media, including publications and other communications materials, using Adobe Creative Suite and other design software. -Coordinate promotional material by organizing requirements with Communications, Print Services, inventorying stock, and placing orders. -Serve as main contact for media and vendor inquiries/request for information for campuses and CO. -Coordinate with ATS Web Team to implement, manage, monitor, and upgrade multiple Academic Technology Services websites. -Evaluate accessibility of websites and communication documents. -Coordinate the creation and maintenance of electronic filing system of office records. -Coordinate critical ATS information (account data, passwords, licenses, etc.) with the use of Smartsheet. -Coordinate department’s various email distribution, internal listservs and assist with any list management software inquiries for systemwide projects and initiatives. -Coordinate with cross discipline team members to make sure that all parties are on track with various ATS project requirements, deadlines, and schedules within the CSU system. -Facilitate the creation of courses and participant enrollments into the chancellor’s office LMS. -Coordinate with third party vendors to integrate their solutions into the LMS. -Provide LMS end user support, course implementation, and training. -Work closely with LMS vendor and Chancellor’s Office Peoplesoft team to integrate and troubleshoot technology systems such as LTI, SSO, and PPS integrations. -Facilitate the systemwide academic technology common interest groups (CIGs). -Collaborate regularly with the Online Course Services program coordinator regarding accessible course design and facilitation. -Other clerical/administrative duties as assigned. Qualifications This position requires: -Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and a minimum of two years related experience in a communication and/or technology support role is required. -Thorough knowledge of English grammar, spelling, and punctuation, and ability to clearly communicate orally and in writing. -Knowledge and expertise with multiple social media platforms, including Facebook, Twitter, LinkedIn, and Instagram. -Experience with technology platforms (Canvas by Instructure, Smartsheet, etc.). -Knowledge and experience with analytics platforms. -Experience with social media management tools (Hootsuite, Buffer, Pronto, etc.). -Proficient project management skills. -Knowledge and experience of website programming tools including, but not limited to, Drupal. -Knowledge of digital accessibility, disability inclusion, and regulations related to digital accessibility (e.g., Section 508, ADA). -Knowledge and experience with collaborative workgroup and reporting tools, including SharePoint. -Ability to maintain good working relationships with staff, outside vendors, and service providers. -Ability to handle multiple work priorities. -Strong leadership skills to coordinate simultaneous multiple projects to completion. -Ability to handle multiple work priorities. -Strong communication and leadership skills to coordinate simultaneous multiple projects to completion. -An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace. -Experience working effectively with a diverse population of individuals with different cultural and ethnic backgrounds and abilities. -Ability to establish and maintain positive working relationships with colleagues, faculty and staff representing diverse ethnic, cultural, socioeconomic, and learning abilities. -Interest in serving multiple organizations in the Chancellor’s Office and across the CSU and to learn new skills quickly. Preferred Qualifications -Must be knowledgeable and proficient in using Microsoft Office products with at least an intermediate proficiency in the use of Excel and Word is preferred. -Working knowledge of various survey tools (Qualtrics, SurveyMonkey, etc.). -Knowledge of desktop publishing skills and graphic production and design tools (Adobe Creative Suite programs including Premiere Pro, Photoshop, Illustrator, and InDesign). -Up to date with the latest communication strategies, trends, techniques and technologies in higher education. -Working knowledge of software programs including InfoReady, ZOOM, Google docs, and Smartsheet. -Must be familiar with utilizing web based and computer based technological tools in everyday work. -Must possess a problem-solving approach, personal initiative, and professional demeanor. Application Period Priority consideration will be given to candidates who apply by October 13, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Sep 28 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrative Analyst/Specialist Ex II/III Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: AA/S II level is $5,819 to $6,500 per month & AA/S III level is $7,540-$8,797 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: April 22, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Reporting to the Dean of the College of Education and under the general direction of the Chair of the Department of Education and Leadership, the Educational Placement Coordinator provides program leadership and strategic direction for placement-based activities for students across the College of Education completing external internships and student teaching degree and credential requirements. The Department of Education and Leadership in the College of Education offers programs in Elementary Education, Secondary Education, Special Education, School Psychology, Speech Language Pathology, and a Master of Arts in Education. The department also operates an internship program leading to the same credentials. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : 1. Applying extensive knowledge of educational theory, accreditation requirements, and research-informed best practice to administer an effective and efficient program of successful clinical placement of credential /graduate candidates (e.g., General and Special Education, School Psychology, Ed Admin, and undergraduate integrated credential programs). Assuring that all placements meet the state accreditation requirements set forth by Commission on Teacher Credentialing. For example: Building positive relationships between the College of Education and school districts, individual schools, and other appropriate institutions. Coordinating agreements between the College and institutions that mentor our candidates, and Developing new partnerships as needed Developing and implementing procedures for clinical supervisors, including documentation of placement activities required for accreditation Communicating with credential candidates regarding program expectations and requirements Conducting regularly scheduled professional development and in-service training activities for clinical supervisors Developing, maintaining, and communicating effective procedures and expectations for clinical supervisors regarding teaching candidate requirements and evaluation Collecting and maintaining confidential assessment data relevant to placement activities and requirements 2. Overseeing and managing the clinical placement databases for program operation and accreditation purposes. For example: Using ingenuity, innovation, and problem-solving skills to conceive of new approaches and solutions to address the complexity of maintaining accurate and appropriate placement information about candidates, mentors, and clinical supervisors in designated database(s) Compiling and maintaining data on candidate hours, placement requirements, and supervisor evaluations in database(s) Coordinating with the department chair, program coordinators, faculty, and campus instructional technology support staff to ensure functionality of databases and generate data needed for accreditation and evaluation 3. Preparing reports and providing information in response to assessment and accreditation requirements in the area of clinical placement. This includes: Coordinating with department chair, program coordinators, and department staff on the submission of appropriate accreditation documents Monitoring and auditing data to generate summaries and reports for program assessment and accreditation reports, such as for CTC accreditation Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Skills: Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations. MINIMUM QUALIFICATIONS : Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS : Skill in: knowledge of California Commission on Teacher Credentialing, Google Docs, Google Sheets, Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint, providing exceptional customer service, and planning and executing events. Knowledge of co-teaching and residency requirements of teacher preparation in California. Experience in information retrieval and data presentation and reporting. Thorough knowledge of office systems and expertise using a broad range of technology systems and packages including database management, spreadsheet, design/creative-based software, electronic scheduling, and word processing. PREFERRED QUALIFICATIONS : Three (3) years public experience especially in culturally and linguistically diverse classrooms/schools/districts. Master’s degree or equivalent in appropriate area; experience and/or formal training in classroom observation and supervision. Knowledge of co-teaching and residency models of teacher preparation. Experience with pre-service or in-service teacher training programs. Understanding of regulations and standards pertaining to teacher education in California. Commitment to field-based teacher education. Experience as a public school administrator or supervisor. Exceptional ability to communicate verbally and in writing in a professional, persuasive and tactful manner. Technical fluency with Banner in the use of Microsoft Office Suite; Google’s G-Suite (Gmail, Docs, Drive, and Calendar); Oracle-PeopleSoft / Common Management System or equivalent Student, HR and Financial information systems; Hyperion or equivalent reporting tools; intranet drives; and internet browsers. Highly desirable : Demonstrated understanding of and commitment to CSUMB’s Founding Vision Statement . Administrative Analyst/Specialist Ex III Master’s degree or equivalent in appropriate area; experience and/or formal training in classroom observation and supervision and five years of public experience especially in culturally and linguistically diverse classrooms/schools/districts. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 10, 2024
Classification: Administrative Analyst/Specialist Ex II/III Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: AA/S II level is $5,819 to $6,500 per month & AA/S III level is $7,540-$8,797 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: April 22, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Reporting to the Dean of the College of Education and under the general direction of the Chair of the Department of Education and Leadership, the Educational Placement Coordinator provides program leadership and strategic direction for placement-based activities for students across the College of Education completing external internships and student teaching degree and credential requirements. The Department of Education and Leadership in the College of Education offers programs in Elementary Education, Secondary Education, Special Education, School Psychology, Speech Language Pathology, and a Master of Arts in Education. The department also operates an internship program leading to the same credentials. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : 1. Applying extensive knowledge of educational theory, accreditation requirements, and research-informed best practice to administer an effective and efficient program of successful clinical placement of credential /graduate candidates (e.g., General and Special Education, School Psychology, Ed Admin, and undergraduate integrated credential programs). Assuring that all placements meet the state accreditation requirements set forth by Commission on Teacher Credentialing. For example: Building positive relationships between the College of Education and school districts, individual schools, and other appropriate institutions. Coordinating agreements between the College and institutions that mentor our candidates, and Developing new partnerships as needed Developing and implementing procedures for clinical supervisors, including documentation of placement activities required for accreditation Communicating with credential candidates regarding program expectations and requirements Conducting regularly scheduled professional development and in-service training activities for clinical supervisors Developing, maintaining, and communicating effective procedures and expectations for clinical supervisors regarding teaching candidate requirements and evaluation Collecting and maintaining confidential assessment data relevant to placement activities and requirements 2. Overseeing and managing the clinical placement databases for program operation and accreditation purposes. For example: Using ingenuity, innovation, and problem-solving skills to conceive of new approaches and solutions to address the complexity of maintaining accurate and appropriate placement information about candidates, mentors, and clinical supervisors in designated database(s) Compiling and maintaining data on candidate hours, placement requirements, and supervisor evaluations in database(s) Coordinating with the department chair, program coordinators, faculty, and campus instructional technology support staff to ensure functionality of databases and generate data needed for accreditation and evaluation 3. Preparing reports and providing information in response to assessment and accreditation requirements in the area of clinical placement. This includes: Coordinating with department chair, program coordinators, and department staff on the submission of appropriate accreditation documents Monitoring and auditing data to generate summaries and reports for program assessment and accreditation reports, such as for CTC accreditation Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Skills: Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations. MINIMUM QUALIFICATIONS : Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS : Skill in: knowledge of California Commission on Teacher Credentialing, Google Docs, Google Sheets, Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint, providing exceptional customer service, and planning and executing events. Knowledge of co-teaching and residency requirements of teacher preparation in California. Experience in information retrieval and data presentation and reporting. Thorough knowledge of office systems and expertise using a broad range of technology systems and packages including database management, spreadsheet, design/creative-based software, electronic scheduling, and word processing. PREFERRED QUALIFICATIONS : Three (3) years public experience especially in culturally and linguistically diverse classrooms/schools/districts. Master’s degree or equivalent in appropriate area; experience and/or formal training in classroom observation and supervision. Knowledge of co-teaching and residency models of teacher preparation. Experience with pre-service or in-service teacher training programs. Understanding of regulations and standards pertaining to teacher education in California. Commitment to field-based teacher education. Experience as a public school administrator or supervisor. Exceptional ability to communicate verbally and in writing in a professional, persuasive and tactful manner. Technical fluency with Banner in the use of Microsoft Office Suite; Google’s G-Suite (Gmail, Docs, Drive, and Calendar); Oracle-PeopleSoft / Common Management System or equivalent Student, HR and Financial information systems; Hyperion or equivalent reporting tools; intranet drives; and internet browsers. Highly desirable : Demonstrated understanding of and commitment to CSUMB’s Founding Vision Statement . Administrative Analyst/Specialist Ex III Master’s degree or equivalent in appropriate area; experience and/or formal training in classroom observation and supervision and five years of public experience especially in culturally and linguistically diverse classrooms/schools/districts. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Portland, Oregon
Portland, Oregon, United States
The Position Urban Forestry is seeking a Permitting and Regulation Coordinator! The Urban Forestry Division of Portland Parks & Recreation (PP&R) is responsible for the overall management, regulation, stewardship and improvement of Portland’s trees. Job Appointment: One full-time, regular appointment available. Work Schedule : Mon-Fri. 7am - 3:30pm Work Location: Hybrid/work location: 1900 Southwest 4th Avenue, Portland, OR 97201. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: T his position is or may be eligible for Language Pay Differential for qualifying employees. Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view this labor agreement, please click here . Position Summary: Under the general supervision of the Urban Forestry Permitting & Regulation Manager, this position will coordinate all aspects of the Urban Forestry permitting and regulation program. This includes non-development and development permitting, code compliance, and the City’s single point of contact (the Tree Hotline/823-TREE). A key function for this position is to develop relationships and build partnership opportunities with internal and external stakeholders. This includes working closely with internal employees, other city bureaus, and the public to address the permitting and regulation program’s operational and business requirements to implement the City’s Tree Code; Title 11. The coordinator will represent Urban Forestry on Citywide initiatives as they relate to Urban Forestry permitting needs, regulatory requirements, and overall improvements. This position is the primary Urban Forestry permitting and regulation standard operating procedure manager and inter-bureau liaison managing small, medium and large initiatives for the program. The incumbent will research, draft, and implement strategies, including training staff, to ensure the Urban Forestry permitting and regulation program and its staff are competent, trained, and successful in the implementation of the Tree Code. As the Urban Forestry Permitting and Regulation Coordinator II, you will: Have excellent project management skills , expertise in qualitative and quantitative methods, and a keen interest in using data to inform and make sound, equitable decisions while meeting deadlines . Have advanced communication skills - someone who can describe complex concepts in simple terms and who will be an effective ambassador for Urban Forestry, sharing information and engaging and training a wide variety of audiences. Lead development of, manage and document standard operating procedures to ensure successful and accurate implementation of the Tree Code. Develop and maintain partnerships and relationships with the public, inter-bureau liaisons, government representatives, and citywide leadership. Develop and train staff through regulatory changes, including building and overseeing implementation of workplans. Manage regulatory projects from concept to implementation and evaluation, including leading project teams. As a person, you are: A problem solver with leadership potential and a proven track record of implementing new solutions and completing projects on time; Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done; Someone who values Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform your work; Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic; Dependable: Employee not only shows up for work on time every day but also produces consistent work. About Urban Forestry and Portland’s Forest: Urban Forestry's mission is to manage and ensure Portland’s urban forest infrastructure for current and future generations. Portland’s urban forest is valued at over $6 billion and comprised of over 1.2 million park trees, 218,000 street trees and 2.9 million private property trees. The Urban Forestry team is responsible for the overall management, stewardship and improvement of this essential infrastructure system. Urban Forestry’s work includes delivery of sustainable and equitable forest services to all Portlanders; establishing and enacting best management practices, plans, policies and technical standards for tree care and protection and urban forest expansion; implementing, enforcing and proposing improvements to the City’s tree regulations; providing tree maintenance services including 24/7 response to tree emergencies on City properties and public streets; tree planting and expansion of urban forest services; measurement and assessment of urban forest coverage, health and services; offering community education and stewardship programs; and oversight and support of the City’s volunteer advisory tree board. Portland is a Tree City USA for 44 years, a Tree City of the World and the Urban Forestry program is accredited by the Society of Municipal Arborists . About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability, and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. Information Session Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Monday, April 22nd 2024, at 12pm PST Join Zoom Meeting: https://us06web.zoom.us/j/81561482605 Meeting ID: 815 6148 2605 Contact Information: Hannah Zeilenga, Senior Recruiter Bureau of Human Resources Hannah.Zeilenga@PortlandOregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of and abilityto apply the principles, theories, methods and techniques of natural resources management and environmental protection as per the International Society of Arboriculture Best Management Practices; Skill in negotiating with representatives of regulatory agencies to resolve arboriculturally technical and/or compliance issues; Ability to establish and maintain effective working relationships with leadership and staff, representatives of other governmental agencies, the public, and others encountered in the course of work; Ability to analyze, interpret, explain, and train others in applying relevant laws, regulations, ordinances, policies, and procedures including City of Portland regulatory codes; Ability t o communicate clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive standard operating procedures, reports, correspondence, and other documents; Skill and ability to coordinate multiple priorities and projects with similar deadlines and meet those deadlines on time. Although not required, the ideal candidate may have one of the following: Certified Arborist ISA (International Society of Arborists) Credential Certification Municipal Specialist ISA Credential, or Certified Tree Risk Assessor ISA credential The Recruitment Process STEP 1: Apply online between April 15th - May 6th, 2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. Application Tips: The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on this posting. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. Step 2: Minimum Qualification Evaluation: Week of May 6th, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of May 13th, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 4: Selection (Interview): June, 2024 Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June/July 2024 Step 6: Start Date: August, 2024 A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
Apr 16, 2024
Full Time
The Position Urban Forestry is seeking a Permitting and Regulation Coordinator! The Urban Forestry Division of Portland Parks & Recreation (PP&R) is responsible for the overall management, regulation, stewardship and improvement of Portland’s trees. Job Appointment: One full-time, regular appointment available. Work Schedule : Mon-Fri. 7am - 3:30pm Work Location: Hybrid/work location: 1900 Southwest 4th Avenue, Portland, OR 97201. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: T his position is or may be eligible for Language Pay Differential for qualifying employees. Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view this labor agreement, please click here . Position Summary: Under the general supervision of the Urban Forestry Permitting & Regulation Manager, this position will coordinate all aspects of the Urban Forestry permitting and regulation program. This includes non-development and development permitting, code compliance, and the City’s single point of contact (the Tree Hotline/823-TREE). A key function for this position is to develop relationships and build partnership opportunities with internal and external stakeholders. This includes working closely with internal employees, other city bureaus, and the public to address the permitting and regulation program’s operational and business requirements to implement the City’s Tree Code; Title 11. The coordinator will represent Urban Forestry on Citywide initiatives as they relate to Urban Forestry permitting needs, regulatory requirements, and overall improvements. This position is the primary Urban Forestry permitting and regulation standard operating procedure manager and inter-bureau liaison managing small, medium and large initiatives for the program. The incumbent will research, draft, and implement strategies, including training staff, to ensure the Urban Forestry permitting and regulation program and its staff are competent, trained, and successful in the implementation of the Tree Code. As the Urban Forestry Permitting and Regulation Coordinator II, you will: Have excellent project management skills , expertise in qualitative and quantitative methods, and a keen interest in using data to inform and make sound, equitable decisions while meeting deadlines . Have advanced communication skills - someone who can describe complex concepts in simple terms and who will be an effective ambassador for Urban Forestry, sharing information and engaging and training a wide variety of audiences. Lead development of, manage and document standard operating procedures to ensure successful and accurate implementation of the Tree Code. Develop and maintain partnerships and relationships with the public, inter-bureau liaisons, government representatives, and citywide leadership. Develop and train staff through regulatory changes, including building and overseeing implementation of workplans. Manage regulatory projects from concept to implementation and evaluation, including leading project teams. As a person, you are: A problem solver with leadership potential and a proven track record of implementing new solutions and completing projects on time; Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done; Someone who values Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform your work; Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic; Dependable: Employee not only shows up for work on time every day but also produces consistent work. About Urban Forestry and Portland’s Forest: Urban Forestry's mission is to manage and ensure Portland’s urban forest infrastructure for current and future generations. Portland’s urban forest is valued at over $6 billion and comprised of over 1.2 million park trees, 218,000 street trees and 2.9 million private property trees. The Urban Forestry team is responsible for the overall management, stewardship and improvement of this essential infrastructure system. Urban Forestry’s work includes delivery of sustainable and equitable forest services to all Portlanders; establishing and enacting best management practices, plans, policies and technical standards for tree care and protection and urban forest expansion; implementing, enforcing and proposing improvements to the City’s tree regulations; providing tree maintenance services including 24/7 response to tree emergencies on City properties and public streets; tree planting and expansion of urban forest services; measurement and assessment of urban forest coverage, health and services; offering community education and stewardship programs; and oversight and support of the City’s volunteer advisory tree board. Portland is a Tree City USA for 44 years, a Tree City of the World and the Urban Forestry program is accredited by the Society of Municipal Arborists . About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability, and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. Information Session Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Monday, April 22nd 2024, at 12pm PST Join Zoom Meeting: https://us06web.zoom.us/j/81561482605 Meeting ID: 815 6148 2605 Contact Information: Hannah Zeilenga, Senior Recruiter Bureau of Human Resources Hannah.Zeilenga@PortlandOregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of and abilityto apply the principles, theories, methods and techniques of natural resources management and environmental protection as per the International Society of Arboriculture Best Management Practices; Skill in negotiating with representatives of regulatory agencies to resolve arboriculturally technical and/or compliance issues; Ability to establish and maintain effective working relationships with leadership and staff, representatives of other governmental agencies, the public, and others encountered in the course of work; Ability to analyze, interpret, explain, and train others in applying relevant laws, regulations, ordinances, policies, and procedures including City of Portland regulatory codes; Ability t o communicate clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive standard operating procedures, reports, correspondence, and other documents; Skill and ability to coordinate multiple priorities and projects with similar deadlines and meet those deadlines on time. Although not required, the ideal candidate may have one of the following: Certified Arborist ISA (International Society of Arborists) Credential Certification Municipal Specialist ISA Credential, or Certified Tree Risk Assessor ISA credential The Recruitment Process STEP 1: Apply online between April 15th - May 6th, 2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. Application Tips: The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on this posting. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. Step 2: Minimum Qualification Evaluation: Week of May 6th, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of May 13th, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 4: Selection (Interview): June, 2024 Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June/July 2024 Step 6: Start Date: August, 2024 A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under supervision of the Director, Recreation, Wellbeing, & University Unions (RWUU), the Fitness Programs Coordinator provides guidance for fitness programs supporting the Recreation and Wellness (RAW) center, Concord Center fitness room, and programming for the campus community. The Fitness Programs Coordinator supports general operations for the 2-story Fitness Center, Personal Training programs and Group Fitness Classes. This position coordinates equipment needs and collaborates with the Director to establish annual budget projections for acquisition, maintenance and repair. This position ensures procedures for minimizing risk and injury to participants while engaging in fitness services and programming, and establishes protocol for reporting to the Director, Risk Management and emergency response personnel when applicable. The Fitness Programs Coordinator is responsible for establishing a variety of fitness programs that meet the needs of a diverse campus community. This position collaborates with the campus community and Recreation, Wellbeing & University Unions' (RWUU) staff to develop events, workshops, and special events. They establish curriculum for the “Move More Daily Campaign”, track data for participants, and evaluate program outcomes. They participate on campus wide committees to represent the programmatic needs of Recreation and Wellness Services. This position provides lead work direction to student fitness center attendants, student personal trainers, student group fitness instructors and leads the work of non-student casual worker group fitness instructors. The Fitness Programs Coordinator recruits, trains, and structures student growth and understanding of facility needs and implementation of associated services. This position requires the ability to work closely with students, mentoring leadership skills, providing oversight of day-to-day activities and guiding them to perform services and outreach to the campus community. Responsibilities Fitness Programs Leadership Training and Development: Recruit, train, and schedule student and non-student employees assisting with fitness programs including Fitness Center Assistants, Personal Trainers and Group Fitness Instructors. Develop, implement and evaluate weekly staff meetings, on-going training, retreats, certifications, continuing education and student employee leadership. Engage in regular assessment of growth, provide feedback, mentorship, enhancement of skills for fitness paraprofessionals and student leadership development. Establish a strong service ethic for employees working toward a high level of member experience. Fitness Facilities and Equipment Needs: Monitor inventory and maintenance needs of fitness equipment for RAW fitness center, equipment rental, Concord Center, personal training sessions and group fitness classes. Coordinate sanitization/infection schedule, track compliance of policy, communicate custodial needs, and facility maintenance requests for fitness center, studios, boxing area and associated equipment. Coordinate maintenance schedule with service technicians, purchase parts and repair schedules. Collaborate with the Director to develop annual budget plans for equipment purchases and repairs. Fitness Campaigns, Outreach Events and Activities: Utilize best-practice approaches to assess, design, implement and evaluate the “Move More Daily” Campaign and events addressing the health needs, concerns and interests of the campus community. Serve as a representative on campus and community-based committees/coalitions to provide health perspectives for fitness issues. Participate in outreach, workshops, guest lectures, housing events, and other presentations that represent campaigns, programs, and services provided by RWUU. Coordinate data collection from fitness services, facility users and event participants measuring satisfaction, knowledge/skill growth, outcomes and analysis for monthly and annual reporting. Safety, Injury prevention and Risk Management: Assist in the development, implementation, and evaluation of safety, risk, injury and emergency response management procedures. Coordinate emergency response training, drills, and continuing education for fitness programs student employees and casual workers. Collaborate with RWUU staff to develop and implement emergency preparedness and response for RWUU employees and facilities. Support implementation of annual emergency response certification for RWUU staff (CPR, AED, first aid certification, etc.) Administrative Responsibilities: Maintain policy/procedure manuals, client charts, usage statistics, and other semester reports for Fitness Center, Personal Training and Group Fitness Programs. Participate in staff meetings, strategic planning, retreats and professional development committees. Other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Knowledge and Skills: Supervisory experience including hiring, mentoring and related student staffing issues. Possess knowledge of fitness programs, personal training and group fitness industry best practices. Demonstrated leadership and interpersonal skills and the ability to work effectively across the organization, internally and externally. Strong service orientation, program management, sound judgment and decision-making, critical thinking develop original ideas, creative problem solving skills in a varied and challenging environment. Must be able to work effectively, across all organization levels, internally and externally. Knowledge and experience in fitness equipment type, usage and maintenance. Must have highly effective verbal and written communication skills. Program coordination experience including budgeting, planning (strategic and operational); the ability to develop and implement operational systems. Programming experience in assessing, designing and evaluating outreach for a college student population. Education and Training: A Bachelor’s degree in recreation, physical education, exercise science/physiology, sports management or related field - a Master’s degree in Recreation, Sport Administration, Kinesiology or related field is preferred. Nationally recognized certification in Personal Training/Group Fitness (i.e. AFAA, ACE, NASM ACSM). CPR, AED and First Aid certification and/or Instructor, or ability to obtain within 60 days. Three (3) years of progressively responsible experience in a college or university setting (may include graduate work). Physical Requirements Duties take place mostly in an office setting located in the Recreation and Wellness Center at Cal State East Bay. Must be able to work indoors and outdoors as well as some night and weekend hours. Must be able to lift up to 50lbs. Preferred Skills and Knowledge High degree of professional competence and credibility as demonstrated by active participation in professional organizations, university committee involvement, and collaboration with educational programs. Membership with the National Intramural Recreational Sports Association (NIRSA) preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Apr 09 2024 Pacific Daylight Time Applications close: Aug 09 2024 Pacific Daylight Time Closing Date/Time:
Apr 10, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under supervision of the Director, Recreation, Wellbeing, & University Unions (RWUU), the Fitness Programs Coordinator provides guidance for fitness programs supporting the Recreation and Wellness (RAW) center, Concord Center fitness room, and programming for the campus community. The Fitness Programs Coordinator supports general operations for the 2-story Fitness Center, Personal Training programs and Group Fitness Classes. This position coordinates equipment needs and collaborates with the Director to establish annual budget projections for acquisition, maintenance and repair. This position ensures procedures for minimizing risk and injury to participants while engaging in fitness services and programming, and establishes protocol for reporting to the Director, Risk Management and emergency response personnel when applicable. The Fitness Programs Coordinator is responsible for establishing a variety of fitness programs that meet the needs of a diverse campus community. This position collaborates with the campus community and Recreation, Wellbeing & University Unions' (RWUU) staff to develop events, workshops, and special events. They establish curriculum for the “Move More Daily Campaign”, track data for participants, and evaluate program outcomes. They participate on campus wide committees to represent the programmatic needs of Recreation and Wellness Services. This position provides lead work direction to student fitness center attendants, student personal trainers, student group fitness instructors and leads the work of non-student casual worker group fitness instructors. The Fitness Programs Coordinator recruits, trains, and structures student growth and understanding of facility needs and implementation of associated services. This position requires the ability to work closely with students, mentoring leadership skills, providing oversight of day-to-day activities and guiding them to perform services and outreach to the campus community. Responsibilities Fitness Programs Leadership Training and Development: Recruit, train, and schedule student and non-student employees assisting with fitness programs including Fitness Center Assistants, Personal Trainers and Group Fitness Instructors. Develop, implement and evaluate weekly staff meetings, on-going training, retreats, certifications, continuing education and student employee leadership. Engage in regular assessment of growth, provide feedback, mentorship, enhancement of skills for fitness paraprofessionals and student leadership development. Establish a strong service ethic for employees working toward a high level of member experience. Fitness Facilities and Equipment Needs: Monitor inventory and maintenance needs of fitness equipment for RAW fitness center, equipment rental, Concord Center, personal training sessions and group fitness classes. Coordinate sanitization/infection schedule, track compliance of policy, communicate custodial needs, and facility maintenance requests for fitness center, studios, boxing area and associated equipment. Coordinate maintenance schedule with service technicians, purchase parts and repair schedules. Collaborate with the Director to develop annual budget plans for equipment purchases and repairs. Fitness Campaigns, Outreach Events and Activities: Utilize best-practice approaches to assess, design, implement and evaluate the “Move More Daily” Campaign and events addressing the health needs, concerns and interests of the campus community. Serve as a representative on campus and community-based committees/coalitions to provide health perspectives for fitness issues. Participate in outreach, workshops, guest lectures, housing events, and other presentations that represent campaigns, programs, and services provided by RWUU. Coordinate data collection from fitness services, facility users and event participants measuring satisfaction, knowledge/skill growth, outcomes and analysis for monthly and annual reporting. Safety, Injury prevention and Risk Management: Assist in the development, implementation, and evaluation of safety, risk, injury and emergency response management procedures. Coordinate emergency response training, drills, and continuing education for fitness programs student employees and casual workers. Collaborate with RWUU staff to develop and implement emergency preparedness and response for RWUU employees and facilities. Support implementation of annual emergency response certification for RWUU staff (CPR, AED, first aid certification, etc.) Administrative Responsibilities: Maintain policy/procedure manuals, client charts, usage statistics, and other semester reports for Fitness Center, Personal Training and Group Fitness Programs. Participate in staff meetings, strategic planning, retreats and professional development committees. Other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Knowledge and Skills: Supervisory experience including hiring, mentoring and related student staffing issues. Possess knowledge of fitness programs, personal training and group fitness industry best practices. Demonstrated leadership and interpersonal skills and the ability to work effectively across the organization, internally and externally. Strong service orientation, program management, sound judgment and decision-making, critical thinking develop original ideas, creative problem solving skills in a varied and challenging environment. Must be able to work effectively, across all organization levels, internally and externally. Knowledge and experience in fitness equipment type, usage and maintenance. Must have highly effective verbal and written communication skills. Program coordination experience including budgeting, planning (strategic and operational); the ability to develop and implement operational systems. Programming experience in assessing, designing and evaluating outreach for a college student population. Education and Training: A Bachelor’s degree in recreation, physical education, exercise science/physiology, sports management or related field - a Master’s degree in Recreation, Sport Administration, Kinesiology or related field is preferred. Nationally recognized certification in Personal Training/Group Fitness (i.e. AFAA, ACE, NASM ACSM). CPR, AED and First Aid certification and/or Instructor, or ability to obtain within 60 days. Three (3) years of progressively responsible experience in a college or university setting (may include graduate work). Physical Requirements Duties take place mostly in an office setting located in the Recreation and Wellness Center at Cal State East Bay. Must be able to work indoors and outdoors as well as some night and weekend hours. Must be able to lift up to 50lbs. Preferred Skills and Knowledge High degree of professional competence and credibility as demonstrated by active participation in professional organizations, university committee involvement, and collaboration with educational programs. Membership with the National Intramural Recreational Sports Association (NIRSA) preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Apr 09 2024 Pacific Daylight Time Applications close: Aug 09 2024 Pacific Daylight Time Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: University Library - Serials & Electronic Resources Classification Title: Library Services Specialist III Posting Details Priority Application Deadline (Posting will remain open until filled): Thursday, January 18, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Working independently under the direct supervision of the Head of Collection Management Services, and in close collaboration with the Acquisitions Coordinator, the LSS III Serials and Electronic Resources Specialist is responsible for ordering and managing materials in the library that arrive on a periodic basis, including print and electronic newspapers, magazines, journals, and government documents. This position requires a thorough level of technical expertise to provide leadership on serials maintenance, including clean-up projects, quality control, defining best practices, and training others in the department according to best practices. In consultation with the Department Head and Acquisitions Coordinator, responsibilities include: managing print and electronic serials acquisitions and renewals; monitoring renewal cost increases; monitoring and dealing with adds and drops from packages; preparing reports; participating in the assessment of department operations and functions; drafting documentation; providing training to department staff; and interpreting library procedures and policies pertaining to the acquisition of serials and government documents. Responsible for all aspects of managing the Federal Depository Library Program (FDLP). In consultation with the Department Head, Acquisitions Coordinator, and Electronic Resources Librarian, maintains usage and cost-per-use data for serials; responds to requests for holdings, usage, and cost-per-use data; prepares requested reports; supports data-driven decisions about collections. FLSA : Non-exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,964 per month - $4,500 per month, commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,964 per month - $7,308 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : 40 hours a week. To be scheduled Monday-Friday sometime between 7:00 AM and 6:00 PM. A partial telework schedule may be available, subject to management approval. Department Information As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of 23 libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities. The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds and historically underrepresented in university libraries to join our growing organization of 25 library faculty, 33 staff and approximately 60 student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success. The University Library is committed to ensuring that our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution; having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement. https://library.csus.edu/ Minimum Qualifications In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills: Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures. Working knowledge of library collection and its organization, as well as classification schemes. Demonstrated expertise in creating and correcting bibliographic records. Thorough knowledge of external online databases, systems and resources, including the ability to perform complex online searches. Thorough knowledge of institution and library’s policies and practices associated with the ethical use of and access to library and online resources. Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance. Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance. Ability to investigate and research more complex problems, including analyzing and interpreting information. Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process. Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students. Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and online resources. Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing workflow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resource practices and payroll procedures. Strong organizational skills to oversee and lead workflow in assigned area. Education/Experience These qualifications for entry to Position Skill Level I normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education. Required Qualifications EXPERIENCE 1. Experience with library operations in regard to the acquisition, receiving, expenditure, invoicing, and accounting of library materials, in particular serials and government documents. 2. Experience with ordering, receiving, and processing print and electronic periodicals and serials in all formats. 3. Experience managing changes in title or status of standing order serials and periodicals and updating holdings information. 4. Experience working with vendors to troubleshoot serial-related problems. 5. Experience monitoring subscription expenditures and verifying and processing subscription invoices. 6. Experience documenting procedures and providing training in elements of acquisitions work to other staff and Student Assistants. 7. Experience collecting, organizing, and analyzing data to support planning, budgeting, and decision-making. 8. Demonstrated work lead or project lead experience. KNOWLEDGE / SKILLS / ABILITIES 9. Ability to effectively search bibliographic, periodical, and vendor and commercial databases. 10. Ability to evaluate and interpret issues regarding acquisitions work and to offer recommendations. 11. In-depth knowledge of technical services operations, in particular relating to serials and government documents management, and their relation to overall library operations. 12. Evidence of strong communication and interpersonal skills to work successfully with library employees, campus personnel, various vendors, and in a team environment. 13. Demonstrated ability to meet deadlines and ensure regular workflows. Demonstrated ability to be responsive to requests and proactively anticipate and solve problems. 14. Attention to detail and strong organizational and problem-solving skills. 15. Proficiency with Office 365 and the Internet. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 17. Full proficiency in the use of the Acquisitions function of Alma, including Analytics, and experience with Primo, the Library’s discovery tool. 18. Working knowledge of Serials and Cataloging functions in Alma & OCLC Connexion. 19. Working knowledge of MARC Format for Holdings Data (MFHD). 20. Working knowledge of MARC Format for Bibliographic Data 21. Experience managing government document profiles and collections in a Federal Depository Library. 22. Librarian Technician Certificate (2-year program) and/or baccalaureate college degree. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jan 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: University Library - Serials & Electronic Resources Classification Title: Library Services Specialist III Posting Details Priority Application Deadline (Posting will remain open until filled): Thursday, January 18, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Working independently under the direct supervision of the Head of Collection Management Services, and in close collaboration with the Acquisitions Coordinator, the LSS III Serials and Electronic Resources Specialist is responsible for ordering and managing materials in the library that arrive on a periodic basis, including print and electronic newspapers, magazines, journals, and government documents. This position requires a thorough level of technical expertise to provide leadership on serials maintenance, including clean-up projects, quality control, defining best practices, and training others in the department according to best practices. In consultation with the Department Head and Acquisitions Coordinator, responsibilities include: managing print and electronic serials acquisitions and renewals; monitoring renewal cost increases; monitoring and dealing with adds and drops from packages; preparing reports; participating in the assessment of department operations and functions; drafting documentation; providing training to department staff; and interpreting library procedures and policies pertaining to the acquisition of serials and government documents. Responsible for all aspects of managing the Federal Depository Library Program (FDLP). In consultation with the Department Head, Acquisitions Coordinator, and Electronic Resources Librarian, maintains usage and cost-per-use data for serials; responds to requests for holdings, usage, and cost-per-use data; prepares requested reports; supports data-driven decisions about collections. FLSA : Non-exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,964 per month - $4,500 per month, commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,964 per month - $7,308 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : 40 hours a week. To be scheduled Monday-Friday sometime between 7:00 AM and 6:00 PM. A partial telework schedule may be available, subject to management approval. Department Information As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of 23 libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities. The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds and historically underrepresented in university libraries to join our growing organization of 25 library faculty, 33 staff and approximately 60 student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success. The University Library is committed to ensuring that our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution; having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement. https://library.csus.edu/ Minimum Qualifications In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills: Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures. Working knowledge of library collection and its organization, as well as classification schemes. Demonstrated expertise in creating and correcting bibliographic records. Thorough knowledge of external online databases, systems and resources, including the ability to perform complex online searches. Thorough knowledge of institution and library’s policies and practices associated with the ethical use of and access to library and online resources. Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance. Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance. Ability to investigate and research more complex problems, including analyzing and interpreting information. Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process. Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students. Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and online resources. Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing workflow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resource practices and payroll procedures. Strong organizational skills to oversee and lead workflow in assigned area. Education/Experience These qualifications for entry to Position Skill Level I normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education. Required Qualifications EXPERIENCE 1. Experience with library operations in regard to the acquisition, receiving, expenditure, invoicing, and accounting of library materials, in particular serials and government documents. 2. Experience with ordering, receiving, and processing print and electronic periodicals and serials in all formats. 3. Experience managing changes in title or status of standing order serials and periodicals and updating holdings information. 4. Experience working with vendors to troubleshoot serial-related problems. 5. Experience monitoring subscription expenditures and verifying and processing subscription invoices. 6. Experience documenting procedures and providing training in elements of acquisitions work to other staff and Student Assistants. 7. Experience collecting, organizing, and analyzing data to support planning, budgeting, and decision-making. 8. Demonstrated work lead or project lead experience. KNOWLEDGE / SKILLS / ABILITIES 9. Ability to effectively search bibliographic, periodical, and vendor and commercial databases. 10. Ability to evaluate and interpret issues regarding acquisitions work and to offer recommendations. 11. In-depth knowledge of technical services operations, in particular relating to serials and government documents management, and their relation to overall library operations. 12. Evidence of strong communication and interpersonal skills to work successfully with library employees, campus personnel, various vendors, and in a team environment. 13. Demonstrated ability to meet deadlines and ensure regular workflows. Demonstrated ability to be responsive to requests and proactively anticipate and solve problems. 14. Attention to detail and strong organizational and problem-solving skills. 15. Proficiency with Office 365 and the Internet. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 17. Full proficiency in the use of the Acquisitions function of Alma, including Analytics, and experience with Primo, the Library’s discovery tool. 18. Working knowledge of Serials and Cataloging functions in Alma & OCLC Connexion. 19. Working knowledge of MARC Format for Holdings Data (MFHD). 20. Working knowledge of MARC Format for Bibliographic Data 21. Experience managing government document profiles and collections in a Federal Depository Library. 22. Librarian Technician Certificate (2-year program) and/or baccalaureate college degree. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jan 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION OC COMMUNITY RESOURCES STAFF SPECIALIST (STAFF SPECIALIST) SALARY INFORMATION In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment is being held to establish an Open eligible list to fill current and future Staff Specialist positions within OC Community Resources (OCCR). The current vacancies are in the following Programs: OCCR Administrative Services, OC Parks, OC Community Services, and OC Housing & Community Development. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately, as the deadline to apply is Thursday, May 2, 2024 at 11:59 PM (PT). THE COUNTY The County of Orange California's third most-populous county, with more than 3 million residents and 34 cities. It is one of the region's largest employers, with a workforce of about 16,000. Working for the County offers a variety of opportunities for career development and growth and the job satisfaction of serving the public and contributing to efforts that make a difference in people's lives Click here to learn more about the County of Orange. OC COMMUNITY RESOURCES (OCCR) OC Community Resources is a multi-faceted department comprised of five programs: OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries. OC ANIMAL CARE OC Animal Care provides refuge for animals in the contract cities and unincorporated areas of Orange County, offers adoption services, promotes community outreach and education on responsible pet ownership, and enforces Federal, State, and local animal control laws. OC COMMUNITY SERVICES OC Community Services is comprised of the Workforce & Economic Development Division (WEDD), Office on Aging (OoA), and Veterans Service Office (VSO). WEDD is primarily responsible for administering programs and activities of the Workforce Innovation and Opportunity Act (WIOA) assisting job seekers and employers with various no cost services. Office on Aging serves as the lead advocate for approximately 680,000 seniors 60 years and older residing in the county. Veterans Service Office actively pursues the rights of veterans and dependents of the United States Armed Forces to receive Department of Veterans Affairs benefits they have earned for their military service. OC HOUSING AND COMMUNITY DEVELOPMENT OC Housing and Community Development administers the County’s affordable housing development, community development, rental assistance through the Orange County Housing Authority, and housing successor agency programs/activities. This includes oversight for financing of multi-family affordable rental housing developments, first time home buyer programs, administration of the rental assistance program and the distribution of Federal Community Development Block Grant (CDBG), HOME Investment Partnership Act (HOME) and Emergency Solutions Grant (ESG) for public facility and improvement, public service, and housing rehabilitation. The Division also provides administration of the County’s Housing Successor Agency. OC PARKS OC Parks encompasses regional, wilderness and historical facilities, as well as coastal areas throughout the County of Orange in California. Featuring 60,000 acres of parkland, open space and shoreline, Orange County's award-winning parks and programs are enjoyed by millions of residents and visitors each year, in ways as diverse as the parks themselves. OC PUBLIC LIBRARIES OC Public Libraries provides safe and easy access to libraries for the community, offers a broad spectrum of materials in multiple formats and provides the community with the best access to the collection, and delivers knowledgeable, friendly, and experienced staff to support the information needs of the community. CAREER DESCRIPTION This recruitment is open to the public and being held to establish an eligible list to fill vacancies in the Staff Specialist classification and specialty assignments through our various programs. The positions are in the following OC Community Resources Programs: OC Community Resources (OCCR) Administrative Services - Budget and Finance, Facilities, Contracts and Procurement, Business Office, Strategic Operations, Public Communications , and Administrative Support OC Parks - OC Parks Operation, Business and Administrative Support and other specialized areas such as Project Assistant, Resource Specialist, Communications, Archaeology & Paleontology Preparation, Planning and Design OC Animal Care - OC Animal Care Administrative Support OC Community Services (OCCS) - Special Programs Coordinator, Business Solutions, Contracts, Public Communications, Facilities and Program Operations, and Administrative Support OC Housing & Community Development - Housing and Community Development Administrative Support OC Public Libraries (OCPL) - Library Administrative Support THE OPPORTUNITIES The Staff Specialist position provides a variety of administrative, financial, facilities, contracts and procurement support, case management, and/or project management support to the OC Community Resources Programs. Successful candidates' assignments will require intermediate to advanced computer skills, a professional demeanor, excellent communications skills, and the ability to problem-solve. The opportunity may be in any of the following areas. Duties for each assignment are described below: Administrative Services Support The Staff Specialist assigned to support Administrative Services will be responsible for data collecting for the preparation of complex statistical reports, coordination of small to medium size special projects including projects funded by specific grants, updating policies and procedures, assisting with Request for Proposals (RFP), managing capital assets, handling various employee services, and coordinating employee service events. The position requires experience in using County systems such as County-wide Agenda Management System (CAMS) for Agenda Staff Reports (ASRs), CAPS+, OC Expediter requisition, SharePoint, OCIT requests, and/or CAS facility work orders. Budget and Finance The Staff Specialist assigned to Budget and Finance will be responsible to assist in fiscal management, fund allocation and performance monitoring in accordance with established operational procedures, establishment and management of projects, and support in the development of annual budgets. The incumbent will also assist in the coordination of financial reporting annual budget, fiscal monitoring, financial forecasts, and preparation of the annual Strategic Financial plan. The work may also include payroll, procurement, accounts payable, accounts receivable, accounting, reconciliations, and other specialized work within the Finance Services unit. Public Communications/Public Information Office The Staff Specialist assigned to communications will be responsible for providing public relations, customer care, graphic design, copy writing, public information, event website administration, social media, reservations and awards services to our programs and stakeholders. Facilities Management The Staff Specialist assigned to Facilities Management will support various OCCR Facilities. The position will assist with contract management, contract inspection and quality, and new contract identification and development. The position will also be responsible for obtaining, maintaining, and monitoring all services contracts necessary for the maintenance and/or repair of OCCR Facilities. Grant Support and Special Programs The Staff Specialist assigned to Grant Support and Special Programs will have experience in grants management and special programs. This position will require the knowledge to assist with the development, implementation, and/or monitoring of human service programs and assist with ensuring program compliance with all legislation, policies and procedures, and regulations. Additionally, this position will be responsible for assisting in managing budgets, reviewing invoices, coordinating service delivery, providing direct services, and monitoring various grants and contracts while complying with the requirements as set forth by the administration and Federal and State funding. This position shall provide input into program and policy decision-making, developing and implementing procedures, assisting in efforts of staff who are not direct report, including outside contractors, and assisting in ensuring the achievement of program objectives. Procurement Staff Specialist The Staff Specialist assigned to Procurement will be responsible for supporting solicitations and contract management. The incumbent would assist with various procurement and contract assignments such as support on solicitations, negotiations, requisition management, insurance monitoring, contract accounting and document management, entry level procurement transactions, etc. OC Housing & Community Development Staff Specialist The Staff Specialist assigned to the Housing & Community Development Divisions will be responsible for providing administrative and technical support to the Department. The incumbent should demonstrate strong technical and analytical organizational skills and be able to independently operate and initiate in order to complete multiple tasks. The incumbent will be responsible for providing administrative support for general business functions including budgetary and fiscal management, ASR preparation and coordination, requisition and invoice management, as well as technical support assisting with administration funding and resources including the Supportive Housing Notice of Funding Availability, Community Development Block Grant, HOME Investment Partnerships Program, Project-Based Vouchers and compliance and environmental review and monitoring. OC Parks Specialty Positions Project Assistant, Planning & Design Division The Project Assistant assigned to OC Parks Planning & Design Division will perform professional office and field work to assist project managers with planning, design, and construction of parks and recreation projects. Responsibilities include preparation of graphics and written documents (e.g., reports, exhibits, plans, specifications, estimates) for park facilities. The incumbent will assist the planning and design staff with reviewing, planning, and designing construction documents. Field work will be required approximately once a week and may consist of climbing trails, walking, hiking rocky or uneven paths, stooping, and squatting. Archaeology & Paleontology Preparation Specialist The Archaeology & Paleontology Preparation Specialist assigned to OC Parks will be responsible for the supervision of Orange County’s archaeological and paleontological preparation and volunteer operations at the Cooper Lab and Clark Regional Park’s Interpretive Center and for the implementation of projects under the direction of the Archaeology and Paleontology Curators. The incumbent will research, analyze, and implement industry best practices to prepare artifacts, fossils, and other specimens or materials for identification, curation, research, display, and storage. Resource Specialist, Interpretive Programming The Resource Specialist assigned to OC Parks will be responsible for independently developing and delivering engaging audience-centered interpretive programming, exhibits, public events, and media for a park facility, manage day-to-day park operations, and participate in natural resource management activities. This position will require the knowledge and skills to work within an OC Parks facility with increased ecological diversity, acreage, complexity, attendance, development, visitor impact, resource management responsibilities, community involvement, stakeholders, and resource value. In addition, this position may supervise various OC Parks employees and volunteers. The incumbent will be working in the field, specifically in an environment that includes wildlife, and will walk and bike moderate distances on steep uneven terrain. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will demonstrate knowledge and experience in the following core competencies: TECHNICAL EXPERTISE Interpreting and understanding federal, state, and local legislation, policies, regulations and issues that pertain to the technical and service aspects of the assignment Demonstrating effective technical writing skills to develop ASRs and other technical documents Demonstrating computer skills and maintaining up-to-date knowledge of various information systems, software, etc. Reviewing and auditing financial or mathematical calculations Handling confidential and sensitive information Demonstrating intermediate to expert proficiency with Microsoft Office programs (Outlook, Excel, Word, Access, PowerPoint) Exercising discretion when conducting analysis of issues and data to support program policy and decision-making Performing program, organizational, administrative or legislative analysis for high-level assignments Providing assistance for contracted services including program and policy development, case file and data management, and performance and policy development to ensure compliance EFFECTIVE COMMUNICATION Presenting ideas and complex material clearly, concisely, logically, and persuasively both verbally and in writing Speaking and writing effectively using correct grammar in order to clearly and articulately convey complex information Working effectively and interacting with department staff, other agencies, vendors, and the public Actively listening to others to gain a full understanding of critical information Providing work-in-progress status updates proactively and informs others when work is completed INTERPERSONAL SKILLS Adapting to change and different processes quickly and positively Working collaboratively on a team to produce work tasks Effectively handling customer questions and complaints Seeking to provide the highest quality service to all customers ORGANIZATION AND PLANNING Performing work timely and accurately in a high volume and fast paced environment Possessing strong organizational and planning skills that allow them to be highly productive and efficient to meet deadlines Working independently and effectively to prioritize multiple, competing tasks LEADERSHIP/SUPERVISION Creating a positive work environment in which all are motivated to do their best Conveying confidence and optimism in the group's ability to overcome obstacles and accomplish its goals Giving importance to critical work and coaches to ensure learning PROBLEM SOLVING Proactively seeking ways to contribute to the department's goals and missions Achieving results by taking initiative and identifies solutions to problems that are identified Using analytical abilities to problem solve and creatively seek alternative solutions Formulating and presenting recommendations following analysis SPECIFIC TECHNICAL EXPERTISE FOR OC PARKS PROJECT ASSISTANT Demonstrating intermediate or advance skills with Adobe Creative Suite (Photoshop, Illustrator, InDesign) Demonstrating intermediate skill for Auto CAD 2024 Familiarity and beginner knowledge with Geographic Information Systems (GIS) mapping techniques ARCHAEOLOGY & PALEONTOLOGY PREPARATION SPECIALIST Demonstrating work experience preparing artifacts, fossils, and other specimens related to archaeological, paleontological, historical, geological, or related collections Possessing leadership or supervisory experience with volunteers and/or interns RESOURCE SPECIALIST Demonstrating experience designing and implementing interpretive or informal education programming Demonstrating work experience developing temporary and permanent interpretive exhibits, displays, media and panels for nature centers, parks and trails Demonstrating advanced public speaking and the ability to communicate with park visitors, stakeholders, volunteers and partner organizations. Possessing leadership or supervisory experience with the supervision and training of volunteers and managing volunteer stewardship projects MINIMUM QUALIFICATIONS Please click here to view the minimum qualifications for Staff Specialist . RECRUITMENT PROCESS Human Resource Services (HRS) screens all applications to identify the candidates who meet the qualifications for the position based on the skills required to meet the needs of the County of Orange. After the initial screening, those who meet the minimum qualifications will be referred on to an Online Examination. Online Examination | (Weighted 100%) Candidates will be invited to participate in an online examination related to the essential job functions. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. E MAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Rula Dabit at 714.480.2884 or by email at Rula.Dabit@occr.ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/2/2024 11:59 PM Pacific
Apr 19, 2024
Full Time
CAREER DESCRIPTION OC COMMUNITY RESOURCES STAFF SPECIALIST (STAFF SPECIALIST) SALARY INFORMATION In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment is being held to establish an Open eligible list to fill current and future Staff Specialist positions within OC Community Resources (OCCR). The current vacancies are in the following Programs: OCCR Administrative Services, OC Parks, OC Community Services, and OC Housing & Community Development. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately, as the deadline to apply is Thursday, May 2, 2024 at 11:59 PM (PT). THE COUNTY The County of Orange California's third most-populous county, with more than 3 million residents and 34 cities. It is one of the region's largest employers, with a workforce of about 16,000. Working for the County offers a variety of opportunities for career development and growth and the job satisfaction of serving the public and contributing to efforts that make a difference in people's lives Click here to learn more about the County of Orange. OC COMMUNITY RESOURCES (OCCR) OC Community Resources is a multi-faceted department comprised of five programs: OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries. OC ANIMAL CARE OC Animal Care provides refuge for animals in the contract cities and unincorporated areas of Orange County, offers adoption services, promotes community outreach and education on responsible pet ownership, and enforces Federal, State, and local animal control laws. OC COMMUNITY SERVICES OC Community Services is comprised of the Workforce & Economic Development Division (WEDD), Office on Aging (OoA), and Veterans Service Office (VSO). WEDD is primarily responsible for administering programs and activities of the Workforce Innovation and Opportunity Act (WIOA) assisting job seekers and employers with various no cost services. Office on Aging serves as the lead advocate for approximately 680,000 seniors 60 years and older residing in the county. Veterans Service Office actively pursues the rights of veterans and dependents of the United States Armed Forces to receive Department of Veterans Affairs benefits they have earned for their military service. OC HOUSING AND COMMUNITY DEVELOPMENT OC Housing and Community Development administers the County’s affordable housing development, community development, rental assistance through the Orange County Housing Authority, and housing successor agency programs/activities. This includes oversight for financing of multi-family affordable rental housing developments, first time home buyer programs, administration of the rental assistance program and the distribution of Federal Community Development Block Grant (CDBG), HOME Investment Partnership Act (HOME) and Emergency Solutions Grant (ESG) for public facility and improvement, public service, and housing rehabilitation. The Division also provides administration of the County’s Housing Successor Agency. OC PARKS OC Parks encompasses regional, wilderness and historical facilities, as well as coastal areas throughout the County of Orange in California. Featuring 60,000 acres of parkland, open space and shoreline, Orange County's award-winning parks and programs are enjoyed by millions of residents and visitors each year, in ways as diverse as the parks themselves. OC PUBLIC LIBRARIES OC Public Libraries provides safe and easy access to libraries for the community, offers a broad spectrum of materials in multiple formats and provides the community with the best access to the collection, and delivers knowledgeable, friendly, and experienced staff to support the information needs of the community. CAREER DESCRIPTION This recruitment is open to the public and being held to establish an eligible list to fill vacancies in the Staff Specialist classification and specialty assignments through our various programs. The positions are in the following OC Community Resources Programs: OC Community Resources (OCCR) Administrative Services - Budget and Finance, Facilities, Contracts and Procurement, Business Office, Strategic Operations, Public Communications , and Administrative Support OC Parks - OC Parks Operation, Business and Administrative Support and other specialized areas such as Project Assistant, Resource Specialist, Communications, Archaeology & Paleontology Preparation, Planning and Design OC Animal Care - OC Animal Care Administrative Support OC Community Services (OCCS) - Special Programs Coordinator, Business Solutions, Contracts, Public Communications, Facilities and Program Operations, and Administrative Support OC Housing & Community Development - Housing and Community Development Administrative Support OC Public Libraries (OCPL) - Library Administrative Support THE OPPORTUNITIES The Staff Specialist position provides a variety of administrative, financial, facilities, contracts and procurement support, case management, and/or project management support to the OC Community Resources Programs. Successful candidates' assignments will require intermediate to advanced computer skills, a professional demeanor, excellent communications skills, and the ability to problem-solve. The opportunity may be in any of the following areas. Duties for each assignment are described below: Administrative Services Support The Staff Specialist assigned to support Administrative Services will be responsible for data collecting for the preparation of complex statistical reports, coordination of small to medium size special projects including projects funded by specific grants, updating policies and procedures, assisting with Request for Proposals (RFP), managing capital assets, handling various employee services, and coordinating employee service events. The position requires experience in using County systems such as County-wide Agenda Management System (CAMS) for Agenda Staff Reports (ASRs), CAPS+, OC Expediter requisition, SharePoint, OCIT requests, and/or CAS facility work orders. Budget and Finance The Staff Specialist assigned to Budget and Finance will be responsible to assist in fiscal management, fund allocation and performance monitoring in accordance with established operational procedures, establishment and management of projects, and support in the development of annual budgets. The incumbent will also assist in the coordination of financial reporting annual budget, fiscal monitoring, financial forecasts, and preparation of the annual Strategic Financial plan. The work may also include payroll, procurement, accounts payable, accounts receivable, accounting, reconciliations, and other specialized work within the Finance Services unit. Public Communications/Public Information Office The Staff Specialist assigned to communications will be responsible for providing public relations, customer care, graphic design, copy writing, public information, event website administration, social media, reservations and awards services to our programs and stakeholders. Facilities Management The Staff Specialist assigned to Facilities Management will support various OCCR Facilities. The position will assist with contract management, contract inspection and quality, and new contract identification and development. The position will also be responsible for obtaining, maintaining, and monitoring all services contracts necessary for the maintenance and/or repair of OCCR Facilities. Grant Support and Special Programs The Staff Specialist assigned to Grant Support and Special Programs will have experience in grants management and special programs. This position will require the knowledge to assist with the development, implementation, and/or monitoring of human service programs and assist with ensuring program compliance with all legislation, policies and procedures, and regulations. Additionally, this position will be responsible for assisting in managing budgets, reviewing invoices, coordinating service delivery, providing direct services, and monitoring various grants and contracts while complying with the requirements as set forth by the administration and Federal and State funding. This position shall provide input into program and policy decision-making, developing and implementing procedures, assisting in efforts of staff who are not direct report, including outside contractors, and assisting in ensuring the achievement of program objectives. Procurement Staff Specialist The Staff Specialist assigned to Procurement will be responsible for supporting solicitations and contract management. The incumbent would assist with various procurement and contract assignments such as support on solicitations, negotiations, requisition management, insurance monitoring, contract accounting and document management, entry level procurement transactions, etc. OC Housing & Community Development Staff Specialist The Staff Specialist assigned to the Housing & Community Development Divisions will be responsible for providing administrative and technical support to the Department. The incumbent should demonstrate strong technical and analytical organizational skills and be able to independently operate and initiate in order to complete multiple tasks. The incumbent will be responsible for providing administrative support for general business functions including budgetary and fiscal management, ASR preparation and coordination, requisition and invoice management, as well as technical support assisting with administration funding and resources including the Supportive Housing Notice of Funding Availability, Community Development Block Grant, HOME Investment Partnerships Program, Project-Based Vouchers and compliance and environmental review and monitoring. OC Parks Specialty Positions Project Assistant, Planning & Design Division The Project Assistant assigned to OC Parks Planning & Design Division will perform professional office and field work to assist project managers with planning, design, and construction of parks and recreation projects. Responsibilities include preparation of graphics and written documents (e.g., reports, exhibits, plans, specifications, estimates) for park facilities. The incumbent will assist the planning and design staff with reviewing, planning, and designing construction documents. Field work will be required approximately once a week and may consist of climbing trails, walking, hiking rocky or uneven paths, stooping, and squatting. Archaeology & Paleontology Preparation Specialist The Archaeology & Paleontology Preparation Specialist assigned to OC Parks will be responsible for the supervision of Orange County’s archaeological and paleontological preparation and volunteer operations at the Cooper Lab and Clark Regional Park’s Interpretive Center and for the implementation of projects under the direction of the Archaeology and Paleontology Curators. The incumbent will research, analyze, and implement industry best practices to prepare artifacts, fossils, and other specimens or materials for identification, curation, research, display, and storage. Resource Specialist, Interpretive Programming The Resource Specialist assigned to OC Parks will be responsible for independently developing and delivering engaging audience-centered interpretive programming, exhibits, public events, and media for a park facility, manage day-to-day park operations, and participate in natural resource management activities. This position will require the knowledge and skills to work within an OC Parks facility with increased ecological diversity, acreage, complexity, attendance, development, visitor impact, resource management responsibilities, community involvement, stakeholders, and resource value. In addition, this position may supervise various OC Parks employees and volunteers. The incumbent will be working in the field, specifically in an environment that includes wildlife, and will walk and bike moderate distances on steep uneven terrain. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will demonstrate knowledge and experience in the following core competencies: TECHNICAL EXPERTISE Interpreting and understanding federal, state, and local legislation, policies, regulations and issues that pertain to the technical and service aspects of the assignment Demonstrating effective technical writing skills to develop ASRs and other technical documents Demonstrating computer skills and maintaining up-to-date knowledge of various information systems, software, etc. Reviewing and auditing financial or mathematical calculations Handling confidential and sensitive information Demonstrating intermediate to expert proficiency with Microsoft Office programs (Outlook, Excel, Word, Access, PowerPoint) Exercising discretion when conducting analysis of issues and data to support program policy and decision-making Performing program, organizational, administrative or legislative analysis for high-level assignments Providing assistance for contracted services including program and policy development, case file and data management, and performance and policy development to ensure compliance EFFECTIVE COMMUNICATION Presenting ideas and complex material clearly, concisely, logically, and persuasively both verbally and in writing Speaking and writing effectively using correct grammar in order to clearly and articulately convey complex information Working effectively and interacting with department staff, other agencies, vendors, and the public Actively listening to others to gain a full understanding of critical information Providing work-in-progress status updates proactively and informs others when work is completed INTERPERSONAL SKILLS Adapting to change and different processes quickly and positively Working collaboratively on a team to produce work tasks Effectively handling customer questions and complaints Seeking to provide the highest quality service to all customers ORGANIZATION AND PLANNING Performing work timely and accurately in a high volume and fast paced environment Possessing strong organizational and planning skills that allow them to be highly productive and efficient to meet deadlines Working independently and effectively to prioritize multiple, competing tasks LEADERSHIP/SUPERVISION Creating a positive work environment in which all are motivated to do their best Conveying confidence and optimism in the group's ability to overcome obstacles and accomplish its goals Giving importance to critical work and coaches to ensure learning PROBLEM SOLVING Proactively seeking ways to contribute to the department's goals and missions Achieving results by taking initiative and identifies solutions to problems that are identified Using analytical abilities to problem solve and creatively seek alternative solutions Formulating and presenting recommendations following analysis SPECIFIC TECHNICAL EXPERTISE FOR OC PARKS PROJECT ASSISTANT Demonstrating intermediate or advance skills with Adobe Creative Suite (Photoshop, Illustrator, InDesign) Demonstrating intermediate skill for Auto CAD 2024 Familiarity and beginner knowledge with Geographic Information Systems (GIS) mapping techniques ARCHAEOLOGY & PALEONTOLOGY PREPARATION SPECIALIST Demonstrating work experience preparing artifacts, fossils, and other specimens related to archaeological, paleontological, historical, geological, or related collections Possessing leadership or supervisory experience with volunteers and/or interns RESOURCE SPECIALIST Demonstrating experience designing and implementing interpretive or informal education programming Demonstrating work experience developing temporary and permanent interpretive exhibits, displays, media and panels for nature centers, parks and trails Demonstrating advanced public speaking and the ability to communicate with park visitors, stakeholders, volunteers and partner organizations. Possessing leadership or supervisory experience with the supervision and training of volunteers and managing volunteer stewardship projects MINIMUM QUALIFICATIONS Please click here to view the minimum qualifications for Staff Specialist . RECRUITMENT PROCESS Human Resource Services (HRS) screens all applications to identify the candidates who meet the qualifications for the position based on the skills required to meet the needs of the County of Orange. After the initial screening, those who meet the minimum qualifications will be referred on to an Online Examination. Online Examination | (Weighted 100%) Candidates will be invited to participate in an online examination related to the essential job functions. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. E MAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Rula Dabit at 714.480.2884 or by email at Rula.Dabit@occr.ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/2/2024 11:59 PM Pacific
State of Missouri
St. Louis, Missouri, United States
FACILITY EHR TRAINER This is a specialized professional training and development position accountable for implementation and training of facility staff on an Electronic Health Record (EHR) system. The position will work collaboratively with the Central Office EHR Training Coordinator, the Vendor, and DDD/DBH facility counterparts to develop and maintain a consistent training curriculum across the agency. Responsibilities: • Ensure ongoing, up to date, personal knowledge of the functionality of the Department of Mental Health (DMH) EHR system, including clinical and administrative workflows and configurations. • Deliver training programs to new employees on general computer use and the specific use of the EHR as it pertains to their job roles. • Conduct skills (computer/EHR) assessments, track/develop improvement plans as needed. • Deliver ongoing training programs to current employees on general computer use and the specific use of the EHR, as needed, as it pertains to their job roles. • Provide general use training to the consumer and/or their guardian, as needed, so they can access their personal EHR information through the EHR portal. • Serve as the facility lead for EHR support and user questions. • Assist with development, planning, and scheduling of facility EHR training. • Maintains training materials and equipment. • Provide leadership and direction to EHR users within the facility. • Conduct one-on-one or group training sessions with users as needed. • Ability to develop a flexible schedule to train staff on all shifts, as necessary. • Assist the EHR Training Coordinator and EHR Vendor in the development and production of audio-visual training aids. • Support new initiatives related to the EHR and quality outcomes at the facility. • Conduct observations of users in their environment to identify areas for improvement and actively participate in a resolution. • Develop, execute, and support training curriculum, tools, video recordings and resources focused on the EHR, quality initiatives, working closely with facility leadership, the EHR Training Coordinator, and EHR Vendor. • Work with DMH-wide EHR leadership team, particularly the DMH EHR Training Coordinator; collaborate with that team on an ongoing basis. • Attend DMH EHR instructor trainings and maintain skills as updates are issued. Assist with testing new and/or updated workflows, configurations and specific templates. • Identify gaps/areas of opportunity within both the technical EHR functionality and the user aspects, and using initiative to develop action plans to address areas of concern. • Prepare reports as required. • Maintain confidentiality and all patient, department, and organization information, and follows HIPAA regulations. • Perform other general training duties/work as necessary, which can include: * Develop professional learning community/continuing education offerings from in-house talent and outside presenters (i.e., lunch and learns; management/supervisory training) * Participate in video review process as a member of the SMART video review team for facility incidents * Act as a liaison and consultant for university/college clinical instructors Knowledge, skills & abilities: In addition to those identified in the previous levels: Knowledge of media used to deliver training. Skills in training instruction and presentation. Skills in coaching initiatives for individuals and groups in classroom setting. Ability to stay abreast of training needs. Qualifications: Bachelor's degree and 2-4 years of relevant experience. (Substitutions may be allowed.) • It is highly desirable to have a previous work background in an EHR implementation and/or support • Exceptional computer skills, particularly in all Microsoft Office software • Demonstrated ability to be detail-oriented, self-motivated and organized • Ability to prioritize workload • Ability to work independently and as part of a cross division multi-functional team • Strong communication and presentation skills • Interpersonal skills • Experience with an electronic learning management system preferred • Ability to develop a flexible schedule to train staff on all shifts, as necessary. Eligibility: 1. No discipline within the last 12 months for internal employees. 2. Bachelor's degree in safety, public health, environmental health, occupational safety, healthcare field or other related field. 3. Two (2) years' experience related to workplace safety, environmental science, regulatory compliance, healthcare life safety, or healthcare environment of care. 4. Two (2) years in healthcare administration/healthcare policy interpretation. Excellent State of Missouri Benefit Package Including: • Affordable Health, Vision, Dental Insurance • Paid Basic Life Insurance (amount equivalent to annual salary) • Cafeteria Plan • Deferred Compensation • MOSERS Retirement • 13 paid holidays per year • 10 hours of annual leave accrued per month • 10 hours of sick leave accrued per month Closing Date/Time: 2024-05-01
Apr 04, 2024
Full Time
FACILITY EHR TRAINER This is a specialized professional training and development position accountable for implementation and training of facility staff on an Electronic Health Record (EHR) system. The position will work collaboratively with the Central Office EHR Training Coordinator, the Vendor, and DDD/DBH facility counterparts to develop and maintain a consistent training curriculum across the agency. Responsibilities: • Ensure ongoing, up to date, personal knowledge of the functionality of the Department of Mental Health (DMH) EHR system, including clinical and administrative workflows and configurations. • Deliver training programs to new employees on general computer use and the specific use of the EHR as it pertains to their job roles. • Conduct skills (computer/EHR) assessments, track/develop improvement plans as needed. • Deliver ongoing training programs to current employees on general computer use and the specific use of the EHR, as needed, as it pertains to their job roles. • Provide general use training to the consumer and/or their guardian, as needed, so they can access their personal EHR information through the EHR portal. • Serve as the facility lead for EHR support and user questions. • Assist with development, planning, and scheduling of facility EHR training. • Maintains training materials and equipment. • Provide leadership and direction to EHR users within the facility. • Conduct one-on-one or group training sessions with users as needed. • Ability to develop a flexible schedule to train staff on all shifts, as necessary. • Assist the EHR Training Coordinator and EHR Vendor in the development and production of audio-visual training aids. • Support new initiatives related to the EHR and quality outcomes at the facility. • Conduct observations of users in their environment to identify areas for improvement and actively participate in a resolution. • Develop, execute, and support training curriculum, tools, video recordings and resources focused on the EHR, quality initiatives, working closely with facility leadership, the EHR Training Coordinator, and EHR Vendor. • Work with DMH-wide EHR leadership team, particularly the DMH EHR Training Coordinator; collaborate with that team on an ongoing basis. • Attend DMH EHR instructor trainings and maintain skills as updates are issued. Assist with testing new and/or updated workflows, configurations and specific templates. • Identify gaps/areas of opportunity within both the technical EHR functionality and the user aspects, and using initiative to develop action plans to address areas of concern. • Prepare reports as required. • Maintain confidentiality and all patient, department, and organization information, and follows HIPAA regulations. • Perform other general training duties/work as necessary, which can include: * Develop professional learning community/continuing education offerings from in-house talent and outside presenters (i.e., lunch and learns; management/supervisory training) * Participate in video review process as a member of the SMART video review team for facility incidents * Act as a liaison and consultant for university/college clinical instructors Knowledge, skills & abilities: In addition to those identified in the previous levels: Knowledge of media used to deliver training. Skills in training instruction and presentation. Skills in coaching initiatives for individuals and groups in classroom setting. Ability to stay abreast of training needs. Qualifications: Bachelor's degree and 2-4 years of relevant experience. (Substitutions may be allowed.) • It is highly desirable to have a previous work background in an EHR implementation and/or support • Exceptional computer skills, particularly in all Microsoft Office software • Demonstrated ability to be detail-oriented, self-motivated and organized • Ability to prioritize workload • Ability to work independently and as part of a cross division multi-functional team • Strong communication and presentation skills • Interpersonal skills • Experience with an electronic learning management system preferred • Ability to develop a flexible schedule to train staff on all shifts, as necessary. Eligibility: 1. No discipline within the last 12 months for internal employees. 2. Bachelor's degree in safety, public health, environmental health, occupational safety, healthcare field or other related field. 3. Two (2) years' experience related to workplace safety, environmental science, regulatory compliance, healthcare life safety, or healthcare environment of care. 4. Two (2) years in healthcare administration/healthcare policy interpretation. Excellent State of Missouri Benefit Package Including: • Affordable Health, Vision, Dental Insurance • Paid Basic Life Insurance (amount equivalent to annual salary) • Cafeteria Plan • Deferred Compensation • MOSERS Retirement • 13 paid holidays per year • 10 hours of annual leave accrued per month • 10 hours of sick leave accrued per month Closing Date/Time: 2024-05-01
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Housing Assignments Coordinator Classification Administrative Analyst/Specialist-Exempt I AutoReqId 538103 Department Housing-Administration Sub-Division Student Engagement Salary Range Classification Range $4,379 - $7,922 per month (Hiring range depending on qualifications, not anticipated to exceed $4,379 - $5,265 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Living on campus is an excellent way to enhance your experience at Cal State Fullerton. Being a member of a living and learning community can help strengthen both your personal growth and academic success. You will have the opportunity to develop leadership skills, attend educational, cultural, and social programs, and interact more closely with faculty and University staff members. Cal State Fullerton currently provides residence hall and apartment style living for approximately 2,200 students that is safe, clean, and very convenient. We seek an exceptional individual to join our team as the Housing Assignments Coordinator (Administrative Analyst/Specialist-Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general direction of the Associate Director, Administration and Conference Services, the Housing Assignments Coordinator is responsible for contributing to the day-to-day operation of a year-round student housing community. Specific areas of assistance and coordination related to the business operations of the department include academic year and summer housing assignments/occupancy, housing application and license agreement process, room changes, temporary housing, early arrival and late stay requests, as well as key and access processes (coordination of master access and temporary access needs, and issuing, auditing and replacing of metal keys). Maintains files, processes documents and records, gathers data, and interacts with and solves problems for staff, residents, guests, and campus partners. Serves as a member of the Housing and Residential Engagement professional staff and represents the department on division and campus-wide committees, initiatives, etc. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous Housing and Residential Engagement experience including use of housing management systems (i.e. StarRez, Atrium, Persona, etc.). License/Certifications A Valid California Driver’s License. Live Scan Needed. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator The Housing Office is a fast-paced environment with many interruptions. Must be able to effectively manage these interruptions while maintaining appropriate work output and friendly customer service. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 11 2024 Pacific Daylight Time Applications close: Apr 25 2024 Pacific Daylight Time Closing Date/Time:
Apr 12, 2024
Job Title Housing Assignments Coordinator Classification Administrative Analyst/Specialist-Exempt I AutoReqId 538103 Department Housing-Administration Sub-Division Student Engagement Salary Range Classification Range $4,379 - $7,922 per month (Hiring range depending on qualifications, not anticipated to exceed $4,379 - $5,265 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Living on campus is an excellent way to enhance your experience at Cal State Fullerton. Being a member of a living and learning community can help strengthen both your personal growth and academic success. You will have the opportunity to develop leadership skills, attend educational, cultural, and social programs, and interact more closely with faculty and University staff members. Cal State Fullerton currently provides residence hall and apartment style living for approximately 2,200 students that is safe, clean, and very convenient. We seek an exceptional individual to join our team as the Housing Assignments Coordinator (Administrative Analyst/Specialist-Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general direction of the Associate Director, Administration and Conference Services, the Housing Assignments Coordinator is responsible for contributing to the day-to-day operation of a year-round student housing community. Specific areas of assistance and coordination related to the business operations of the department include academic year and summer housing assignments/occupancy, housing application and license agreement process, room changes, temporary housing, early arrival and late stay requests, as well as key and access processes (coordination of master access and temporary access needs, and issuing, auditing and replacing of metal keys). Maintains files, processes documents and records, gathers data, and interacts with and solves problems for staff, residents, guests, and campus partners. Serves as a member of the Housing and Residential Engagement professional staff and represents the department on division and campus-wide committees, initiatives, etc. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous Housing and Residential Engagement experience including use of housing management systems (i.e. StarRez, Atrium, Persona, etc.). License/Certifications A Valid California Driver’s License. Live Scan Needed. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator The Housing Office is a fast-paced environment with many interruptions. Must be able to effectively manage these interruptions while maintaining appropriate work output and friendly customer service. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 11 2024 Pacific Daylight Time Applications close: Apr 25 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Events and Marketing Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Career & Leadership Development Appointment Type This is a one year probationary position. Time Base Full-Time Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,925.00 - $5,473.00 Per Month ($59,100.00 - $65,676.00 Annually) Salary is commensurate with experience. Position Summary The Division of Graduate Studies and Career Development (GSCD) offers several signature undergraduate and graduate student experiences connecting students to opportunities, including large-scale career fairs, graduate school research and competitions, and other associated division events. Reporting to the Director of Career & Leadership Development, the Events & Marketing Specialist will support the planning, logistics, marketing, communication, and execution of division events. Event coordination includes, but is not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, On-Campus Interview Programs, Employer Information Sessions, Grad Preview Week, Graduate Research Competition, Graduate Research & Creative Work Showcase, and Distinguished Achievement Award Ceremony which involves aspects of scheduling, room reservations, ordering supplies, marketing/outreach, event registration, check in/out procedures and evaluation. The incumbent will assign tasks and train student assistant(s) assigned to assist with event coordination and marketing. The incumbent proactively seeks new and innovative methods for providing enhanced event planning and communication services to our students, faculty, graduate faculty, employer partners, and on-campus recruiters. The incumbent serves on cross-functional center teams, assisting with strategic planning initiatives and maintaining key liaison relationships with campus constituents. Position Information Graduate Studies & Career Development Event Planning & Coordination Work with the Associate Dean and supervisor to plan, coordinate, promote, and execute all aspects of major, campus-wide career, graduate studies, and division events. Oversee planning and scheduling of major division events and programs, including , but not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, Graduate Research & Creative Works Showcase, the CSU Research Competition, and Grad Slam. Coordinate all logistical aspects of the events, including venue arrangements, equipment, and catering; collaborate with division leadership to establish goals, timelines, work assignments, and budgets for events. Recruit graduate student participants for graduate events; collaborate with academic departments and faculty to identify and encourage potential participants. Provide on-site support during the events, and lead the division team in event-related tasks, e.g., check-in, setup, and other event related tasks. Create and maintain event schedules to share with the division team, employers, graduate faculty, campus partners, etc. Prepare and implement detailed production timelines, task lists, and day-of-event program sheets. Coordinate department participation in programs and events including, but not limited to, New Student Orientation, Gator Fest, student life events, and special tabling events. Work collaboratively with other department staff in planning specialized events. Marketing and Communication Develop and maintain a marketing and communications calendar for the division. Collaborate with Graphic Designer on promotional and marketing collateral for various division events. Ensure that social media and website content related to division events, programs, services, etc., is up-to-date and accurate. Use Handshake to manage content for event details, announcements and registration. Prepare and distribute graduate event announcements to the graduate student & faculty community, send formal invitations to selected campus partners. Utilize email marketing platforms, campus flyers, and social media to increase event visibility. Collaborate with University Communications to coordinate publicity and maximize event awareness, as well as maintain a consistent University message and branding. Employer Engagement Work with employers to develop marketing strategies for enhancement of employer presence on campus, which includes, but not limited to: campus recruitment, job postings, internships, career fairs, and class/organization presentations. Actively communicate concerns or requests for additional information to employers on a consistent basis. Promote positive employer relationships and assist employers in setting up Handshake profile; contact employers by phone or email; host and/or visit local businesses, government, and organizations to develop opportunities. Maintain up-to-date knowledge of recruiting and market trends to share regularly with all staff members. Use trends and assessment data to conceptualize, propose, and initiate new and innovative solutions to best engage with employers, manage events, and reach departmental goals. Research the SF Bay Area market to identify new employment market niches and opportunities to meet the needs of SF State students. Participate actively in various local, state, regional, and national organizations such as chambers of commerce, societies of human resource management, NACE, alumni chapters, etc. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe work practices for oneself, others and the office environment Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree, or an equivalent combination of education and experience in the preferred areas of study to include business, marketing and communications Professional demeanor and customer-focused approach Must have strong written and verbal communication skills in order to establish and maintain working relationships with students, employers and the office/campus community Able to compile, write and present reports Demonstrated experience in day-to-day administration, evaluation and improvement of programs, preferably in a university environment or business perspective Experience with databases-including data entry, records management and reporting-is essential Requires competency in the following computer programs: Microsoft Windows, Word, Excel and PowerPoint Familiar with current social media platforms and their effectiveness in promoting services and products to targeted audiences Capable of working under pressure to meet deadlines and to handle multiple tasks and projects simultaneously Attention to detail Strong communication skills for communicating processes and policies Strong phone and e-mail etiquette Outstanding customer service skills to meet the needs of students, employers and SFSU staff Ability to develop and maintain effective professional relationships Strong initiative and ability to work independently Ability to communicate effectively with a diverse student population Environmental/Physical/Special The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. The incumbent is a student advocate for the Office of Career & Leadership Development, the Division of Graduate Studies & Career Development, and the Academic Affairs cabinet area. Some travel to sites off-campus and work on weekends and evenings may be required. Extended periods of the day may be spent in an office, working at a desk on a computer, or at meetings. The incumbent facilitates presentations on a regular basis. Must be able to safely lift 20 pounds. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Events and Marketing Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Career & Leadership Development Appointment Type This is a one year probationary position. Time Base Full-Time Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,925.00 - $5,473.00 Per Month ($59,100.00 - $65,676.00 Annually) Salary is commensurate with experience. Position Summary The Division of Graduate Studies and Career Development (GSCD) offers several signature undergraduate and graduate student experiences connecting students to opportunities, including large-scale career fairs, graduate school research and competitions, and other associated division events. Reporting to the Director of Career & Leadership Development, the Events & Marketing Specialist will support the planning, logistics, marketing, communication, and execution of division events. Event coordination includes, but is not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, On-Campus Interview Programs, Employer Information Sessions, Grad Preview Week, Graduate Research Competition, Graduate Research & Creative Work Showcase, and Distinguished Achievement Award Ceremony which involves aspects of scheduling, room reservations, ordering supplies, marketing/outreach, event registration, check in/out procedures and evaluation. The incumbent will assign tasks and train student assistant(s) assigned to assist with event coordination and marketing. The incumbent proactively seeks new and innovative methods for providing enhanced event planning and communication services to our students, faculty, graduate faculty, employer partners, and on-campus recruiters. The incumbent serves on cross-functional center teams, assisting with strategic planning initiatives and maintaining key liaison relationships with campus constituents. Position Information Graduate Studies & Career Development Event Planning & Coordination Work with the Associate Dean and supervisor to plan, coordinate, promote, and execute all aspects of major, campus-wide career, graduate studies, and division events. Oversee planning and scheduling of major division events and programs, including , but not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, Graduate Research & Creative Works Showcase, the CSU Research Competition, and Grad Slam. Coordinate all logistical aspects of the events, including venue arrangements, equipment, and catering; collaborate with division leadership to establish goals, timelines, work assignments, and budgets for events. Recruit graduate student participants for graduate events; collaborate with academic departments and faculty to identify and encourage potential participants. Provide on-site support during the events, and lead the division team in event-related tasks, e.g., check-in, setup, and other event related tasks. Create and maintain event schedules to share with the division team, employers, graduate faculty, campus partners, etc. Prepare and implement detailed production timelines, task lists, and day-of-event program sheets. Coordinate department participation in programs and events including, but not limited to, New Student Orientation, Gator Fest, student life events, and special tabling events. Work collaboratively with other department staff in planning specialized events. Marketing and Communication Develop and maintain a marketing and communications calendar for the division. Collaborate with Graphic Designer on promotional and marketing collateral for various division events. Ensure that social media and website content related to division events, programs, services, etc., is up-to-date and accurate. Use Handshake to manage content for event details, announcements and registration. Prepare and distribute graduate event announcements to the graduate student & faculty community, send formal invitations to selected campus partners. Utilize email marketing platforms, campus flyers, and social media to increase event visibility. Collaborate with University Communications to coordinate publicity and maximize event awareness, as well as maintain a consistent University message and branding. Employer Engagement Work with employers to develop marketing strategies for enhancement of employer presence on campus, which includes, but not limited to: campus recruitment, job postings, internships, career fairs, and class/organization presentations. Actively communicate concerns or requests for additional information to employers on a consistent basis. Promote positive employer relationships and assist employers in setting up Handshake profile; contact employers by phone or email; host and/or visit local businesses, government, and organizations to develop opportunities. Maintain up-to-date knowledge of recruiting and market trends to share regularly with all staff members. Use trends and assessment data to conceptualize, propose, and initiate new and innovative solutions to best engage with employers, manage events, and reach departmental goals. Research the SF Bay Area market to identify new employment market niches and opportunities to meet the needs of SF State students. Participate actively in various local, state, regional, and national organizations such as chambers of commerce, societies of human resource management, NACE, alumni chapters, etc. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe work practices for oneself, others and the office environment Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree, or an equivalent combination of education and experience in the preferred areas of study to include business, marketing and communications Professional demeanor and customer-focused approach Must have strong written and verbal communication skills in order to establish and maintain working relationships with students, employers and the office/campus community Able to compile, write and present reports Demonstrated experience in day-to-day administration, evaluation and improvement of programs, preferably in a university environment or business perspective Experience with databases-including data entry, records management and reporting-is essential Requires competency in the following computer programs: Microsoft Windows, Word, Excel and PowerPoint Familiar with current social media platforms and their effectiveness in promoting services and products to targeted audiences Capable of working under pressure to meet deadlines and to handle multiple tasks and projects simultaneously Attention to detail Strong communication skills for communicating processes and policies Strong phone and e-mail etiquette Outstanding customer service skills to meet the needs of students, employers and SFSU staff Ability to develop and maintain effective professional relationships Strong initiative and ability to work independently Ability to communicate effectively with a diverse student population Environmental/Physical/Special The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. The incumbent is a student advocate for the Office of Career & Leadership Development, the Division of Graduate Studies & Career Development, and the Academic Affairs cabinet area. Some travel to sites off-campus and work on weekends and evenings may be required. Extended periods of the day may be spent in an office, working at a desk on a computer, or at meetings. The incumbent facilitates presentations on a regular basis. Must be able to safely lift 20 pounds. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
TEXAS PARKS AND WILDLIFE
Austin, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Natural Resources Specialist I-V Army 92W Natural Resources Specialist I-V Navy AG, 180X, 680X Natural Resources Specialist I-V Coast Guard MST, MSSR, OAR15 Natural Resources Specialist I-V Marine Corps 6842, 6862, 6802, 8831 Natural Resources Specialist I-V Air Force 1W0X1, 9S100, 15WX *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Kevin Mayes, (512) 389-4591 PHYSICAL WORK ADDRESS: TPWD Inland Fisheries - Science and Policy, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION: Under the direction of the Fisheries Science and Policy Branch Chief, this position performs highly advanced (senior-level) natural resources work. The Aquatic Resources Permitting and Consultation Program Leader is responsible for overseeing the Inland Fisheries Division's aquatic resources permitting functions; Kills and Spills Team response, restitution, and restoration functions; and interagency coordination on project and policy review, impact assessment, and mitigation functions. The position manages a team of conservation ecologists and permitting specialists in the review of proposed projects, policies, and permit applications to ascertain the impacts of proposed actions on ecosystem functions; preparing and coordinating appropriate Department responses; issuing permits as appropriate; responding to pollution events and fish and wildlife kills, and seeking restitution for damages to public natural resources. Specific responsibilities include: (1) supervises the Inland Fisheries Permits Coordinator, Inland Fisheries Kills and Spills Team Regional Coordinators, Hydropower Coordinator, and project review biologists; (2) administers the department's sand and gravel permit program; (3) provides technical guidance and planning assistance for local, state, and federal aquatic resources and habitat conservation projects; and (4) monitors and evaluates proposed changes to state and federal legislation and regulations affecting aquatic resources and habitats and develops and coordinates agency responses. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor's degree in Natural Resources or closely related science. Experience: Five years of progressive experience in supervision or leadership of a natural resources management team, program, or initiative. Licensure: Applicant must possess a valid class "C" Texas driver's license. NOTE: Retention of position contingent upon obtaining and maintaining required license. ACCEPTABLE SUBSTITUTIONS Experience: Graduation from an accredited college or university with a Master's degree in Natural Resources Sciences or closely related science may substitute for one year of the required experience in natural resources management. Graduation from an accredited college or university with a Ph.D. in Natural Resources Sciences or closely related science may substitute for two years of the required experience in natural resources management. PREFERRED QUALIFICATIONS Education: Graduation from an accredited college or university with a Master's degree or Ph.D. in Wildlife and/or Fisheries Sciences or closely related science. Experience: Experience in jurisdictional determinations. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of applicable laws, regulations, and policies dealing with management and conservation of fish and wildlife resources and their habitats; Knowledge of biological, ecological and environmental sciences Knowledge of hydrologic and fluvial geomorphic principles; Knowledge of statistical data analysis; Knowledge of flora and fauna of Texas and their ecosystems; Knowledge of conservation biology including ecosystem management and restoration; Knowledge of state and federal legislative processes; Knowledge of principles and practices necessary to lead staff and build effective teams; Skill in using standard office and field equipment; Skill in using MS Word, Excel, TEAMS, SharePoint and Outlook Skill in using geospatial information systems and software such as ArcGIS Pro and Google Earth Skill in effective verbal and written communication; Skill in effective interaction with staff at all levels of the department and other state and federal agencies and organizations; Skill in interpreting, reviewing, summarizing and commenting on technical documents and development proposals; Skill in collection and analysis of natural resource data, and preparation of technical reports; Skill in designing and conducting complex investigations and research, including timelines and budgeting; Skill in leading or supervising technical staff and teams; Skill in training, organizing and directing the work of others; Skill in planning and preparing project proposals, including budgeting of staff time and costs; Ability to analyze data and prepare, review and edit technical reports and publications; Ability to review, interpret, summarize and comment on technical documents in a professional manner; Ability to prepare and make written and oral presentations to a variety of technical and non-technical audiences; Ability to work well with TPWD staff, the public, elected officials and universities, government agencies and non-government agencies in a tactful, diplomatic and professional manner; Ability to prioritize workloads and meet deadlines; Ability to conduct professional meetings; Ability to lead or supervise program employees and direct program efforts; Ability to negotiate with varied stakeholder groups to advance TPWD's mission and goals; Ability to supervise and evaluate the work performance of others; Ability to administer and budget teams and programs; Ability to integrate various areas of expertise to develop department recommendations or position; Ability to design, review and implement technical studies, assessments and investigations; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program; WORKING CONDITIONS Required to work from 8:00 a.m. to 5:00 p.m. Monday through Friday; Required to work overtime as necessary; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; Required to travel approximately 25% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Required to operate and maintain a State vehicle; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS Closing Date: May 17, 2024, 11:59:00 PM
Apr 18, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Natural Resources Specialist I-V Army 92W Natural Resources Specialist I-V Navy AG, 180X, 680X Natural Resources Specialist I-V Coast Guard MST, MSSR, OAR15 Natural Resources Specialist I-V Marine Corps 6842, 6862, 6802, 8831 Natural Resources Specialist I-V Air Force 1W0X1, 9S100, 15WX *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Kevin Mayes, (512) 389-4591 PHYSICAL WORK ADDRESS: TPWD Inland Fisheries - Science and Policy, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION: Under the direction of the Fisheries Science and Policy Branch Chief, this position performs highly advanced (senior-level) natural resources work. The Aquatic Resources Permitting and Consultation Program Leader is responsible for overseeing the Inland Fisheries Division's aquatic resources permitting functions; Kills and Spills Team response, restitution, and restoration functions; and interagency coordination on project and policy review, impact assessment, and mitigation functions. The position manages a team of conservation ecologists and permitting specialists in the review of proposed projects, policies, and permit applications to ascertain the impacts of proposed actions on ecosystem functions; preparing and coordinating appropriate Department responses; issuing permits as appropriate; responding to pollution events and fish and wildlife kills, and seeking restitution for damages to public natural resources. Specific responsibilities include: (1) supervises the Inland Fisheries Permits Coordinator, Inland Fisheries Kills and Spills Team Regional Coordinators, Hydropower Coordinator, and project review biologists; (2) administers the department's sand and gravel permit program; (3) provides technical guidance and planning assistance for local, state, and federal aquatic resources and habitat conservation projects; and (4) monitors and evaluates proposed changes to state and federal legislation and regulations affecting aquatic resources and habitats and develops and coordinates agency responses. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor's degree in Natural Resources or closely related science. Experience: Five years of progressive experience in supervision or leadership of a natural resources management team, program, or initiative. Licensure: Applicant must possess a valid class "C" Texas driver's license. NOTE: Retention of position contingent upon obtaining and maintaining required license. ACCEPTABLE SUBSTITUTIONS Experience: Graduation from an accredited college or university with a Master's degree in Natural Resources Sciences or closely related science may substitute for one year of the required experience in natural resources management. Graduation from an accredited college or university with a Ph.D. in Natural Resources Sciences or closely related science may substitute for two years of the required experience in natural resources management. PREFERRED QUALIFICATIONS Education: Graduation from an accredited college or university with a Master's degree or Ph.D. in Wildlife and/or Fisheries Sciences or closely related science. Experience: Experience in jurisdictional determinations. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of applicable laws, regulations, and policies dealing with management and conservation of fish and wildlife resources and their habitats; Knowledge of biological, ecological and environmental sciences Knowledge of hydrologic and fluvial geomorphic principles; Knowledge of statistical data analysis; Knowledge of flora and fauna of Texas and their ecosystems; Knowledge of conservation biology including ecosystem management and restoration; Knowledge of state and federal legislative processes; Knowledge of principles and practices necessary to lead staff and build effective teams; Skill in using standard office and field equipment; Skill in using MS Word, Excel, TEAMS, SharePoint and Outlook Skill in using geospatial information systems and software such as ArcGIS Pro and Google Earth Skill in effective verbal and written communication; Skill in effective interaction with staff at all levels of the department and other state and federal agencies and organizations; Skill in interpreting, reviewing, summarizing and commenting on technical documents and development proposals; Skill in collection and analysis of natural resource data, and preparation of technical reports; Skill in designing and conducting complex investigations and research, including timelines and budgeting; Skill in leading or supervising technical staff and teams; Skill in training, organizing and directing the work of others; Skill in planning and preparing project proposals, including budgeting of staff time and costs; Ability to analyze data and prepare, review and edit technical reports and publications; Ability to review, interpret, summarize and comment on technical documents in a professional manner; Ability to prepare and make written and oral presentations to a variety of technical and non-technical audiences; Ability to work well with TPWD staff, the public, elected officials and universities, government agencies and non-government agencies in a tactful, diplomatic and professional manner; Ability to prioritize workloads and meet deadlines; Ability to conduct professional meetings; Ability to lead or supervise program employees and direct program efforts; Ability to negotiate with varied stakeholder groups to advance TPWD's mission and goals; Ability to supervise and evaluate the work performance of others; Ability to administer and budget teams and programs; Ability to integrate various areas of expertise to develop department recommendations or position; Ability to design, review and implement technical studies, assessments and investigations; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program; WORKING CONDITIONS Required to work from 8:00 a.m. to 5:00 p.m. Monday through Friday; Required to work overtime as necessary; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; Required to travel approximately 25% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Required to operate and maintain a State vehicle; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS Closing Date: May 17, 2024, 11:59:00 PM
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Exempt II Anticipated Hiring Amount: Up to $5,273 per month Work Hours : Monday - Friday 8:00am-5:00pm; Occasional Evenings and Weekends THE DEPARTMENT The Division of University Advancement’s primary purpose is to enhance the private support and knowledge of the university. University Development develops programs, events, and activities that stimulate the involvement and interest of alumni, friends, parents, corporations, and foundations to develop relationships which cultivate and foster relationships and stimulate giving to the university. Under the telework policy it is understood that your physical presence may be required on individual scheduled remote days based on the needs of the campus, division, department, or request of your HEERA Manager. DUTIES AND RESPONSIBILITIES Large-Scale Campus Events, Celebrations, Ceremonies, Etc. Plan and implement high-profile major events such as the UAD milestone celebrations, regional events, and special recognition events, such as the Founders' Society. Assist with and staff groundbreaking ceremonies, building dedications, government and community relations events, and any other events as assigned. Work with colleges and deans on special initiatives and events when requested. Support the Special Events team with the execution of the campus’s commencement ceremonies. Partnering to provide logistical support and execution, vendor review, administrative and technical support via Marching Order and additional event planning duties. Create and implement a comprehensive planning and production schedule for events including identification of goals and objectives, development and implementation of event budget, marketing plan, production timeline, program storyboarding, space design, and menu ordering and design. Able to effectively support and present ideas and concepts either written or by presentation to convey the plans, goals and updates. Assist the director with special projects as requested. Responsible for attending meetings, managing event planning processes, and leading office staff (in the absence of the Director), students, student interns, volunteer committee leads, and general volunteers. Actively participate in meetings with campus departments or colleges to help with the planning and implementation of major events, conferences, or programs. Coordinate with staff presenting ideas to ensure events are planned appropriately, in a timely manner and are held in a safe and risk-free manner. Work closely with the various campus service departments to guarantee appropriate responsiveness and follow-through for all events. Assist the director with special projects as requested. Responsible for attending meetings, managing event planning processes, and supervising office staff (in the absence of the Director), students, student interns, volunteer committee leads, and general volunteers. Travel for regional and off campus events as needed, providing on-site coordination for off-campus events or activities. Plan and provide coordination for off campus events. Work with public contacts that include donors of all levels, prospects, corporations, and campus partners. Provide high-level administrative support that includes identification and review of locations, development and implantation of an event budget, research and analyze off campus vendors for cost and safety and additional areas as needed to support the off campus visit or event. Provide on-site coordination of events including but not limited to, logistics, staffing, food and beverage ordering, and program implementation. Accurately interprets and reviews all state, county and CSU laws and guidelines are met in relation to the execution of events. Ensuring that all permit requests are submitted in a timely manner and meet all campus, CSU, county, state, etc. policies and guidelines. Works closely with various departments from Risk Management, Environmental Health & Safety, Police, Parking and others to analyze and ensure that events are held in a safe manner and thoroughly reviewed for risk and mitigation. Exercise good judgment to resolve issues that may arise during the course of an event. Advise the director on cost reduction and production improvements for special events. Respond to all email, telephone, and social media communications in a timely manner. Work evenings and weekends as needed. Event Technical & Compliance Support Responsible for maintaining advanced knowledge with various systems that support the high-level administration and execution of events: includes but not limited to ReNXT/Constant Contact/Social Tables/Event Brite/Marching Order/25Live. ReNXT/Eventbrite - Various tasks include updating event web pages, creating event registrations, entering in accurate data executing digital advertising and maintaining event databases for accuracy and efficiency. Maintain data integrity and fiscal management when processing registration fees and reviewing and entering event data. In addition, monitor event input, registrations, registration pages, pre and post event details and tracking. Constant Contact/Microsoft Suite/Canva - Execute digital advertising and marketing for various events. Ensure that accurate data is used to share all marketing items. Continue to develop and maintain knowledge of changing systems to effectively meet various event needs. Social Tables - Create and maintain event diagrams to assure all state and CSU polices and regulations are met. Help support various campus contacts with the creation or review of diagrams. 25Live - Oversee the campus calendar system 25Live, monitor the daily operation, approvals and event registrations. Enter all events and ensure accurate space and event information is reserved. Continually review all required tasks are met and reviewed. Participate in monthly meetings to continue to discuss and implement updates and changes. Oversee and approve all offsite events for staff and faculty. Work with 25Live team to plan and execute training for staff and faculty. Marching Order - Work with Commencement Coordinator for the execution of graduate registration, tickets and additional items to support the overall execution of the commencement ceremonies. Monthly upkeep or assistance with other departments who use Raiser's Edge or other event software if needed. Ability to learn new skills and knowledge in relation to all technical based systems that support the events office in the execution of events. Oversee and execute all virtual events for the division or others as requested. Maintain and enhance knowledge of various virtual event support systems, participating in trainings and supporting technology-based events to be offered and executed properly. Create and implement a comprehensive planning and production timeline that achieves and meets the needs of the virtual event. Supporting the Director of Events The Event Specialist will represent the Director of Events at meetings, events, etc., including events for the University President, division and campus events. This position will also - represent the Events Office and/or the Division of University Advancement on campus-wide committees as needed. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Knowledge of alumni/donor databases. Registration software and web page design and maintenance experience. Knowledge of University/University Advancement organizational structure and policies and procedures. Strong interpersonal communication skills with the ability to communicate effectively and persuasively. Ability to establish and maintain effective working relationships, on and off campus, serving in a leadership role and as a liaison and representative of the Division and the University. Demonstrated success in donor and prospect cultivation and asks. Ability to speak to large groups of people. 2-3 years of experience with event planning and execution. Knowledge and understanding of state, county and CSU laws and regulations in relation to event planning and setup. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,273 and maximum $9,537 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Apr 21 2024 Pacific Daylight Time Closing Date/Time:
Apr 06, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Exempt II Anticipated Hiring Amount: Up to $5,273 per month Work Hours : Monday - Friday 8:00am-5:00pm; Occasional Evenings and Weekends THE DEPARTMENT The Division of University Advancement’s primary purpose is to enhance the private support and knowledge of the university. University Development develops programs, events, and activities that stimulate the involvement and interest of alumni, friends, parents, corporations, and foundations to develop relationships which cultivate and foster relationships and stimulate giving to the university. Under the telework policy it is understood that your physical presence may be required on individual scheduled remote days based on the needs of the campus, division, department, or request of your HEERA Manager. DUTIES AND RESPONSIBILITIES Large-Scale Campus Events, Celebrations, Ceremonies, Etc. Plan and implement high-profile major events such as the UAD milestone celebrations, regional events, and special recognition events, such as the Founders' Society. Assist with and staff groundbreaking ceremonies, building dedications, government and community relations events, and any other events as assigned. Work with colleges and deans on special initiatives and events when requested. Support the Special Events team with the execution of the campus’s commencement ceremonies. Partnering to provide logistical support and execution, vendor review, administrative and technical support via Marching Order and additional event planning duties. Create and implement a comprehensive planning and production schedule for events including identification of goals and objectives, development and implementation of event budget, marketing plan, production timeline, program storyboarding, space design, and menu ordering and design. Able to effectively support and present ideas and concepts either written or by presentation to convey the plans, goals and updates. Assist the director with special projects as requested. Responsible for attending meetings, managing event planning processes, and leading office staff (in the absence of the Director), students, student interns, volunteer committee leads, and general volunteers. Actively participate in meetings with campus departments or colleges to help with the planning and implementation of major events, conferences, or programs. Coordinate with staff presenting ideas to ensure events are planned appropriately, in a timely manner and are held in a safe and risk-free manner. Work closely with the various campus service departments to guarantee appropriate responsiveness and follow-through for all events. Assist the director with special projects as requested. Responsible for attending meetings, managing event planning processes, and supervising office staff (in the absence of the Director), students, student interns, volunteer committee leads, and general volunteers. Travel for regional and off campus events as needed, providing on-site coordination for off-campus events or activities. Plan and provide coordination for off campus events. Work with public contacts that include donors of all levels, prospects, corporations, and campus partners. Provide high-level administrative support that includes identification and review of locations, development and implantation of an event budget, research and analyze off campus vendors for cost and safety and additional areas as needed to support the off campus visit or event. Provide on-site coordination of events including but not limited to, logistics, staffing, food and beverage ordering, and program implementation. Accurately interprets and reviews all state, county and CSU laws and guidelines are met in relation to the execution of events. Ensuring that all permit requests are submitted in a timely manner and meet all campus, CSU, county, state, etc. policies and guidelines. Works closely with various departments from Risk Management, Environmental Health & Safety, Police, Parking and others to analyze and ensure that events are held in a safe manner and thoroughly reviewed for risk and mitigation. Exercise good judgment to resolve issues that may arise during the course of an event. Advise the director on cost reduction and production improvements for special events. Respond to all email, telephone, and social media communications in a timely manner. Work evenings and weekends as needed. Event Technical & Compliance Support Responsible for maintaining advanced knowledge with various systems that support the high-level administration and execution of events: includes but not limited to ReNXT/Constant Contact/Social Tables/Event Brite/Marching Order/25Live. ReNXT/Eventbrite - Various tasks include updating event web pages, creating event registrations, entering in accurate data executing digital advertising and maintaining event databases for accuracy and efficiency. Maintain data integrity and fiscal management when processing registration fees and reviewing and entering event data. In addition, monitor event input, registrations, registration pages, pre and post event details and tracking. Constant Contact/Microsoft Suite/Canva - Execute digital advertising and marketing for various events. Ensure that accurate data is used to share all marketing items. Continue to develop and maintain knowledge of changing systems to effectively meet various event needs. Social Tables - Create and maintain event diagrams to assure all state and CSU polices and regulations are met. Help support various campus contacts with the creation or review of diagrams. 25Live - Oversee the campus calendar system 25Live, monitor the daily operation, approvals and event registrations. Enter all events and ensure accurate space and event information is reserved. Continually review all required tasks are met and reviewed. Participate in monthly meetings to continue to discuss and implement updates and changes. Oversee and approve all offsite events for staff and faculty. Work with 25Live team to plan and execute training for staff and faculty. Marching Order - Work with Commencement Coordinator for the execution of graduate registration, tickets and additional items to support the overall execution of the commencement ceremonies. Monthly upkeep or assistance with other departments who use Raiser's Edge or other event software if needed. Ability to learn new skills and knowledge in relation to all technical based systems that support the events office in the execution of events. Oversee and execute all virtual events for the division or others as requested. Maintain and enhance knowledge of various virtual event support systems, participating in trainings and supporting technology-based events to be offered and executed properly. Create and implement a comprehensive planning and production timeline that achieves and meets the needs of the virtual event. Supporting the Director of Events The Event Specialist will represent the Director of Events at meetings, events, etc., including events for the University President, division and campus events. This position will also - represent the Events Office and/or the Division of University Advancement on campus-wide committees as needed. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Knowledge of alumni/donor databases. Registration software and web page design and maintenance experience. Knowledge of University/University Advancement organizational structure and policies and procedures. Strong interpersonal communication skills with the ability to communicate effectively and persuasively. Ability to establish and maintain effective working relationships, on and off campus, serving in a leadership role and as a liaison and representative of the Division and the University. Demonstrated success in donor and prospect cultivation and asks. Ability to speak to large groups of people. 2-3 years of experience with event planning and execution. Knowledge and understanding of state, county and CSU laws and regulations in relation to event planning and setup. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,273 and maximum $9,537 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Apr 21 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Stop AAPI Hate Youth Program Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Asian American Studies Appointment Type Temporary. The position will end on or before one year from date of hire. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday; 8am-5pm Anticipated Hiring Range $5,000.00 - $6,667.00 Per Month ($60,000.00 - $80,004.00 Annually) Salary is commensurate with experience. Position Summary The Youth Program Lead serves as the Program Lead for SAH’s Youth Campaign. The Program Lead assesses, formulates, and evaluates the impact of recommended or implemented policies from a strategic and operational perspective. Work requires regular participation in planning and development activities and, as required, independent determination of methods to meet programmatic or administrative goals. Additionally, the role serves as a key contact for the Youth Program; develops programming; supervises and oversees coordinators; teaches and mentors high school student interns and manages projects throughout the year. The Program Lead works with minors, meeting weekly with coordinators and interns. The Program Lead reports to and conducts biweekly check-ins with Director, Interim Project Director and the eventual SAH Youth Program Director. Position Information Program Management • Influence over key objectives and longer term goals of programs with high visibility or broad impact within and outside the organization. • Leads and develops strategies and activities related to the Youth Program and its priorities with Youth Program staff • Work requires participation in planning and development activities and, as required, independent determiniation of methods to meet programmatic goals. • Review work against overall goals and objectives, with full accountability for results. • Develops policies, program, and procedures related to working with youth, such as oversight and supervision of adults over youth. • Train others on new skills and procedures and provide lead work direction for team coordinators of Youth program. •Serves as prime contact for the Youth Program, managers relationships with outside entities or agencies and manages sensitive information and situations. • Uses ingenuity and innovation to develop Youth Program activities over the summer and school semesters. Operations • Oversees day-to-day operations of the Youth Program and provide direction to other staff, and be accountable for youth efforts and activities towards program goals. • Serve as a key contact for the Youth Program. May manage relationships with outside entities or agencies and manage sensitive information and situations • Influence over key objectives and longer term goals of the Youth Program with high visibility or broad impact within and outside the Youth Program Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work involving study, analysis, and/or evaluation leading to the development of improvement or administrative policies, procedures, practices or programs. • Expertise in administrative survey techniques, operations and system analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions • Expertise in and advanced knowledge of the principles of public and business administration and operational and fiscal management • Ability to take initiative and indeptendently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. • Demonstrated consulative skills in working with internal and external constituent groups. •Ability to effectively present ideas and concepts in written or presentation format and use facilitation skills to gain consensus. Preferred Qualifications • Bachelor’s degree • Three years managerial experience in curriculum development and building educational classes. •Experience in developing resources, budgets, and marketing plans for educational programs and acting as a liason with the community. •Ability to handle multiple projects simultaneously, assign priorities, and delegate appropriately to meet deadlines. Experience in developing and managing budgets. •Demonstrated skills in the development management of new ventures, Experience developing and delivering online courses. •Excellent communication, organization and presentation skills. Ability to represent Stop AAPI Hate to constituenties and to develop good working relationships internally and externally. • Understanding of community organizing and community empowerment • Experience working with and leading and coaching/mentoring high school students • Demonstrated ability to mentor students through research, policy writing, or curriculum development • Excellent leadership skills to ensure the program runs successfully • Excellent organizational and written and verbal communication skills to report to all stakeholders • Ability to work with representatives from public and private entities and handle potentially sensitive situations • Ability to train others on new skills and procedures and provide lead work direction • Knowledge of Ethnic Studies and Asian American Studies, especially anti-Asian violence Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 14, 2024
Working Title Stop AAPI Hate Youth Program Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Asian American Studies Appointment Type Temporary. The position will end on or before one year from date of hire. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday; 8am-5pm Anticipated Hiring Range $5,000.00 - $6,667.00 Per Month ($60,000.00 - $80,004.00 Annually) Salary is commensurate with experience. Position Summary The Youth Program Lead serves as the Program Lead for SAH’s Youth Campaign. The Program Lead assesses, formulates, and evaluates the impact of recommended or implemented policies from a strategic and operational perspective. Work requires regular participation in planning and development activities and, as required, independent determination of methods to meet programmatic or administrative goals. Additionally, the role serves as a key contact for the Youth Program; develops programming; supervises and oversees coordinators; teaches and mentors high school student interns and manages projects throughout the year. The Program Lead works with minors, meeting weekly with coordinators and interns. The Program Lead reports to and conducts biweekly check-ins with Director, Interim Project Director and the eventual SAH Youth Program Director. Position Information Program Management • Influence over key objectives and longer term goals of programs with high visibility or broad impact within and outside the organization. • Leads and develops strategies and activities related to the Youth Program and its priorities with Youth Program staff • Work requires participation in planning and development activities and, as required, independent determiniation of methods to meet programmatic goals. • Review work against overall goals and objectives, with full accountability for results. • Develops policies, program, and procedures related to working with youth, such as oversight and supervision of adults over youth. • Train others on new skills and procedures and provide lead work direction for team coordinators of Youth program. •Serves as prime contact for the Youth Program, managers relationships with outside entities or agencies and manages sensitive information and situations. • Uses ingenuity and innovation to develop Youth Program activities over the summer and school semesters. Operations • Oversees day-to-day operations of the Youth Program and provide direction to other staff, and be accountable for youth efforts and activities towards program goals. • Serve as a key contact for the Youth Program. May manage relationships with outside entities or agencies and manage sensitive information and situations • Influence over key objectives and longer term goals of the Youth Program with high visibility or broad impact within and outside the Youth Program Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work involving study, analysis, and/or evaluation leading to the development of improvement or administrative policies, procedures, practices or programs. • Expertise in administrative survey techniques, operations and system analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions • Expertise in and advanced knowledge of the principles of public and business administration and operational and fiscal management • Ability to take initiative and indeptendently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. • Demonstrated consulative skills in working with internal and external constituent groups. •Ability to effectively present ideas and concepts in written or presentation format and use facilitation skills to gain consensus. Preferred Qualifications • Bachelor’s degree • Three years managerial experience in curriculum development and building educational classes. •Experience in developing resources, budgets, and marketing plans for educational programs and acting as a liason with the community. •Ability to handle multiple projects simultaneously, assign priorities, and delegate appropriately to meet deadlines. Experience in developing and managing budgets. •Demonstrated skills in the development management of new ventures, Experience developing and delivering online courses. •Excellent communication, organization and presentation skills. Ability to represent Stop AAPI Hate to constituenties and to develop good working relationships internally and externally. • Understanding of community organizing and community empowerment • Experience working with and leading and coaching/mentoring high school students • Demonstrated ability to mentor students through research, policy writing, or curriculum development • Excellent leadership skills to ensure the program runs successfully • Excellent organizational and written and verbal communication skills to report to all stakeholders • Ability to work with representatives from public and private entities and handle potentially sensitive situations • Ability to train others on new skills and procedures and provide lead work direction • Knowledge of Ethnic Studies and Asian American Studies, especially anti-Asian violence Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
If you are a current City of Olathe employee, please click this link to apply through your Workday account. Employment Type Full Time Job Summary The City of Olathe is looking for a friendly, organized, and customer service driven HR Specialist to join the City's HR team with a focus on employee leave programs (including FMLA and worker's compensation) and safety and providing back-up support for employee benefits administration. This position works as part of a team focused on supporting the City's goals for promoting a premier employee experience, ultimately focused on attracting and retaining great talent to deliver a wide variety of exceptional services for our residents. If you are looking for a team oriented environment focused on delivering results, allowing opportunities for growth, learning, fun, and an opportunity to make a difference, this is a great opportunity for you. The City offers a competitive total compensation package with great benefits and starting pay from $64,480 to $91,040, based on experience and other qualifications. For more details, review the full job details and requirements below. The HR Specialist supports organizational objectives by serving as the subject matter expert in several related areas of human resources services, including programs such as employee leave administration, employee injury prevention, benefits, employee relations, compensation, and more. The HR Specialist performs the day-to-day administration tasks of their areas of specialty and works in collaboration with members of the HR team in recommending and implementing changes to related programs, practices, and initiatives to meet strategic objectives. The HR Specialist's leadership is instrumental in promoting a positive employee experience for assigned areas through providing and ensuring exceptional customer service. This is the second level in a three-tier career progression of HR Coordinator, HR Specialist, and Senior HR Specialist. Key Responsibilities Serves as the primary administrator for assigned HR programs supporting a wide-variety of needs based on the functional job diversity of the City; coordinates with vendors providing critical services in support of functional expertise in related program areas; monitors and oversees reporting and data to ensure program effectiveness, researching trends and options for how to meet existing and new goals; oversees key policies and procedures for functional area, providing recommendations for updates and improvements of key processes; supports specialized work teams with coordination of specialty programs and distribution of information and documents; collaborates, partners, and leads others to ensure a good understanding of where program areas intersects with other functional areas, both within and outside HR services. Provides key information as a key source of communication on assigned topics for employees; creates and conducts employee training on a variety of specialized topics; works with communications, broker, and other resources to showcase related programs; provides data and information for a variety of initiatives, including regular updates on programs to support others in taking action and supporting desired improvements/changes; provides guidance and education to other HR employees who also provide services which may require coordination. Provides exceptional customer service; responds to and proactively identifies employee concerns and challenges pertaining to subject matter expertise; proactively handles questions and inquiries for general topics as well as areas of specific expertise ; participates in meetings and activities across the organization to build relationships and serve as a key point of contact for the HR team. Serves as a back-up for other functional areas of HR, requiring knowledge of the organization and general knowledge of other HR service areas; works with other team members in HR to support a variety of HR functions; works collaboratively with a variety of stakeholders on assignments and projects of varying scope and impact, functioning as a lead at times and as a participant in other circumstances. Oversees the budget for programs and related activities with the support of brokers, vendors, and other employees typically in HR, budget, or finance; completes research and makes recommendations for changes in the allocation of the budget; tracks and ensures accurate payment for services received. Qualifications Experience : At least two years of experience providing or leading HR programs related to the assigned areas of expertise is required. The successful candidate will be an excellent communicator with great organization, time management, and customer service skills. Detailed knowledge of assigned subject matters is also critical. Education : A bachelor’s degree with substantial coursework focused in related areas of study is required with the ability to substitute directly related experience for education. Licenses & Certifications: None required. Prefer relevant certification(s) in areas of subject matter expertise. Language: Proficiency with verbal and written English language is required. Additional proficiency with Spanish and American Sign Language preferred. Environmental or Physical Demands: Physical demands will vary based on assigned areas of focus, but will typically require standard office demands.
Apr 09, 2024
Full Time
If you are a current City of Olathe employee, please click this link to apply through your Workday account. Employment Type Full Time Job Summary The City of Olathe is looking for a friendly, organized, and customer service driven HR Specialist to join the City's HR team with a focus on employee leave programs (including FMLA and worker's compensation) and safety and providing back-up support for employee benefits administration. This position works as part of a team focused on supporting the City's goals for promoting a premier employee experience, ultimately focused on attracting and retaining great talent to deliver a wide variety of exceptional services for our residents. If you are looking for a team oriented environment focused on delivering results, allowing opportunities for growth, learning, fun, and an opportunity to make a difference, this is a great opportunity for you. The City offers a competitive total compensation package with great benefits and starting pay from $64,480 to $91,040, based on experience and other qualifications. For more details, review the full job details and requirements below. The HR Specialist supports organizational objectives by serving as the subject matter expert in several related areas of human resources services, including programs such as employee leave administration, employee injury prevention, benefits, employee relations, compensation, and more. The HR Specialist performs the day-to-day administration tasks of their areas of specialty and works in collaboration with members of the HR team in recommending and implementing changes to related programs, practices, and initiatives to meet strategic objectives. The HR Specialist's leadership is instrumental in promoting a positive employee experience for assigned areas through providing and ensuring exceptional customer service. This is the second level in a three-tier career progression of HR Coordinator, HR Specialist, and Senior HR Specialist. Key Responsibilities Serves as the primary administrator for assigned HR programs supporting a wide-variety of needs based on the functional job diversity of the City; coordinates with vendors providing critical services in support of functional expertise in related program areas; monitors and oversees reporting and data to ensure program effectiveness, researching trends and options for how to meet existing and new goals; oversees key policies and procedures for functional area, providing recommendations for updates and improvements of key processes; supports specialized work teams with coordination of specialty programs and distribution of information and documents; collaborates, partners, and leads others to ensure a good understanding of where program areas intersects with other functional areas, both within and outside HR services. Provides key information as a key source of communication on assigned topics for employees; creates and conducts employee training on a variety of specialized topics; works with communications, broker, and other resources to showcase related programs; provides data and information for a variety of initiatives, including regular updates on programs to support others in taking action and supporting desired improvements/changes; provides guidance and education to other HR employees who also provide services which may require coordination. Provides exceptional customer service; responds to and proactively identifies employee concerns and challenges pertaining to subject matter expertise; proactively handles questions and inquiries for general topics as well as areas of specific expertise ; participates in meetings and activities across the organization to build relationships and serve as a key point of contact for the HR team. Serves as a back-up for other functional areas of HR, requiring knowledge of the organization and general knowledge of other HR service areas; works with other team members in HR to support a variety of HR functions; works collaboratively with a variety of stakeholders on assignments and projects of varying scope and impact, functioning as a lead at times and as a participant in other circumstances. Oversees the budget for programs and related activities with the support of brokers, vendors, and other employees typically in HR, budget, or finance; completes research and makes recommendations for changes in the allocation of the budget; tracks and ensures accurate payment for services received. Qualifications Experience : At least two years of experience providing or leading HR programs related to the assigned areas of expertise is required. The successful candidate will be an excellent communicator with great organization, time management, and customer service skills. Detailed knowledge of assigned subject matters is also critical. Education : A bachelor’s degree with substantial coursework focused in related areas of study is required with the ability to substitute directly related experience for education. Licenses & Certifications: None required. Prefer relevant certification(s) in areas of subject matter expertise. Language: Proficiency with verbal and written English language is required. Additional proficiency with Spanish and American Sign Language preferred. Environmental or Physical Demands: Physical demands will vary based on assigned areas of focus, but will typically require standard office demands.
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Creative Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Race, Empowerment, and Justice Appointment Type Temporary. The position will end on or before June 1, 2025. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding Time Base Part-Time (.50 FTE) Work Schedule Monday through Friday; from 8:00am to 12:00pm Anticipated Hiring Range $2,925.00 - $3,334.00 Per Month ($35,100.00 - $40,008.00 Annually) Salary is commensurate with experience. Position Summary The Creative Lead is a key role within the Narrative Change Project of the AACARES Project and reports to the Director of Innovations. This position focuses on overseeing the creative development and execution of creative projects while emphasizing project management expertise. The individual in this role will collaborate with internal and external stakeholders to ensure that the Narrative Change Project’s deliverables are effectively disseminated and involve community engagement through a wide range of workshops, events and materials. Position Information Creative Strategy • Collaborate with the Director of Innovation to develop and execute creative strategies that align with the University's brand identity and marketing objectives. • Collaborate with the Director of Innovation in the creation of creative content (play, workshops, curriculum, events) aligned with the Narrative Change Project’s objectives. • Provide creative direction and guidance to the design, content and production teams, ensuring the delivery of compelling and impactful storytelling projects, curriculum, events and workshops aligned with the goals of the project. • Support Narrative Change Project’s integration with AAS faculty and students participation through workshops, events and feedback sessions that are meaningful and impactful. • To be thoughtful of the integration of community mental-health in the creation of content. Project Management • Provide project management leadership and ensure that projects are delivered on time, within budget and meet quality standards. • Develop and implement project management processes, workflows and best practices to enhance efficiency and productivity for the Narrative Change Project. Project management includes, but is not limited to, prioritizing design projects, establishing workflows for the team, tracking jobs on shared project management tool and providing updates to the Director of Innovation and team for feedback and progress updates. • Allocate resources appropriately for each project, considering timelines, priorities, and skill sets. • Regularly communicate project status updates to stakeholders, ensuring transparency and alignment. Cross-Functional Collaboration • Work closely with the entire Narrative Change Project team to integrate creative strategies into the project. • Partner with AAS departments and other academic units to share Narrative Change Project projects, curriculum, events and workshops. • Foster strong relationships with external vendors, agencies and freelance professionals to support project execution when necessary. Event Planning and Coordination • Lead and coordinate workshops and events with multiple stakeholders where diverse demands are involved. Works under pressure, often in public situations involving large crowds and visiting artists/performers/speakers, requiring flexibility to adapt and respond to rapid changes while meeting strict deadlines and limited direction. • Serve as primary contact for external and community partnerships, space allocations, staffing needs, and contracts. • Oversee overall physical condition of event spaces and facilities. Organize and carry out projects, often with simultaneous priorities. • Successfully collaborate with and act as liaison between Narrative Change Project team and a wide range of partners including on campus units such as Property Management, Enterprise Risk Management, Development, the Provost’s, and President’s offices, as well as high profile external community partners. University/Community Partnerships • Coordinate community partnership events that connect SFSU with the larger Asian and Bay Area community. • Work with SAH to develop events designed to further delivery of Narrative Change Project curriculum and to provide students with opportunities for transformative educational experiences designed to increase intellectual stimulation, arts and cultural exchange, and to raise the visibility of emerging artists, cultural bearers and healers. Quality Assurance • Implement quality control measures to review and assess the effectiveness of creative materials, ensuring they meet the intended goals and objectives. • Maintain a high standard of quality and consistency across all marketing and communication materials. Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications • Bachelor's degree in Design, Communication, Fine Arts, Theatre, Dance, Performance or a related field. • Minimum of 5-7 years of experience in project management and creative strategy • Strong art/creative direction, project management and team management skills • Strong understanding of design principles, branding, and marketing strategies. • Excellent organizational and time management abilities, capable of handling multiple projects simultaneously. • Exceptional communication and interpersonal skills to effectively collaborate with stakeholders at all levels. • Ability to work in a fast-paced environment and manage multiple projects simultaneously. • Ability to make independent decisions and exercise sound judgment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 19, 2024
Working Title Creative Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Race, Empowerment, and Justice Appointment Type Temporary. The position will end on or before June 1, 2025. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding Time Base Part-Time (.50 FTE) Work Schedule Monday through Friday; from 8:00am to 12:00pm Anticipated Hiring Range $2,925.00 - $3,334.00 Per Month ($35,100.00 - $40,008.00 Annually) Salary is commensurate with experience. Position Summary The Creative Lead is a key role within the Narrative Change Project of the AACARES Project and reports to the Director of Innovations. This position focuses on overseeing the creative development and execution of creative projects while emphasizing project management expertise. The individual in this role will collaborate with internal and external stakeholders to ensure that the Narrative Change Project’s deliverables are effectively disseminated and involve community engagement through a wide range of workshops, events and materials. Position Information Creative Strategy • Collaborate with the Director of Innovation to develop and execute creative strategies that align with the University's brand identity and marketing objectives. • Collaborate with the Director of Innovation in the creation of creative content (play, workshops, curriculum, events) aligned with the Narrative Change Project’s objectives. • Provide creative direction and guidance to the design, content and production teams, ensuring the delivery of compelling and impactful storytelling projects, curriculum, events and workshops aligned with the goals of the project. • Support Narrative Change Project’s integration with AAS faculty and students participation through workshops, events and feedback sessions that are meaningful and impactful. • To be thoughtful of the integration of community mental-health in the creation of content. Project Management • Provide project management leadership and ensure that projects are delivered on time, within budget and meet quality standards. • Develop and implement project management processes, workflows and best practices to enhance efficiency and productivity for the Narrative Change Project. Project management includes, but is not limited to, prioritizing design projects, establishing workflows for the team, tracking jobs on shared project management tool and providing updates to the Director of Innovation and team for feedback and progress updates. • Allocate resources appropriately for each project, considering timelines, priorities, and skill sets. • Regularly communicate project status updates to stakeholders, ensuring transparency and alignment. Cross-Functional Collaboration • Work closely with the entire Narrative Change Project team to integrate creative strategies into the project. • Partner with AAS departments and other academic units to share Narrative Change Project projects, curriculum, events and workshops. • Foster strong relationships with external vendors, agencies and freelance professionals to support project execution when necessary. Event Planning and Coordination • Lead and coordinate workshops and events with multiple stakeholders where diverse demands are involved. Works under pressure, often in public situations involving large crowds and visiting artists/performers/speakers, requiring flexibility to adapt and respond to rapid changes while meeting strict deadlines and limited direction. • Serve as primary contact for external and community partnerships, space allocations, staffing needs, and contracts. • Oversee overall physical condition of event spaces and facilities. Organize and carry out projects, often with simultaneous priorities. • Successfully collaborate with and act as liaison between Narrative Change Project team and a wide range of partners including on campus units such as Property Management, Enterprise Risk Management, Development, the Provost’s, and President’s offices, as well as high profile external community partners. University/Community Partnerships • Coordinate community partnership events that connect SFSU with the larger Asian and Bay Area community. • Work with SAH to develop events designed to further delivery of Narrative Change Project curriculum and to provide students with opportunities for transformative educational experiences designed to increase intellectual stimulation, arts and cultural exchange, and to raise the visibility of emerging artists, cultural bearers and healers. Quality Assurance • Implement quality control measures to review and assess the effectiveness of creative materials, ensuring they meet the intended goals and objectives. • Maintain a high standard of quality and consistency across all marketing and communication materials. Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications • Bachelor's degree in Design, Communication, Fine Arts, Theatre, Dance, Performance or a related field. • Minimum of 5-7 years of experience in project management and creative strategy • Strong art/creative direction, project management and team management skills • Strong understanding of design principles, branding, and marketing strategies. • Excellent organizational and time management abilities, capable of handling multiple projects simultaneously. • Exceptional communication and interpersonal skills to effectively collaborate with stakeholders at all levels. • Ability to work in a fast-paced environment and manage multiple projects simultaneously. • Ability to make independent decisions and exercise sound judgment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF MINNEAPOLIS
Minneapolis, Minnesota, United States
Position Description The City of Minneapolis Health Department is seeking a person to develop and implement innovative career and capacity building programs. Ideal candidate has experience in project management, as well as relationship building and collaboration. The Career Pathways and PHCI Coordinator will work within the Health Department to assist in the development and management of the new Public Health Career Pathways and Public Health Community Institute programs. They will network and build relationships with community programs and members, universities, and schools to promote the programs, recruit participants and collaborate with department staff to develop opportunities and partnerships. This person will provide policy development and implementation, planning, project management and evaluation for major health initiatives; secure grants and other funding, and manage contracts and budgets to ensure that identified health issues are addressed. This position is grant funded till the end of 2027. Job Duties and Responsibilities Develop, implement and manage the Public Health Infrastructure grant outcomes through acquired relationships, contracted services and budget management. Monitor performance of contractors, including site visits to ensure compliance with statistical, programmatic and financial reporting requirements. Develop and collaborate with staff and internal working groups to facilitate training, professional development, and internship opportunities for internal staff and external partners. Research and analyze health care issues referred for study by department staff, City elected officials, and external sources. Collect and analyze information to identify current and future public health care concerns for specific populations. Based on assessment data and department goals, develop, coordinate, and manage critical community based initiatives. Prepare written and statistical reports describing current and future trends and the implication of those trends. Represent the department in communities by providing technical and advisory support to facilitate health planning at the community level, and with identified groups and organizations. Monitor and analyze State and Federal legislative activity and prepare reports regarding impact on the City. Act as advocate for the City by driving policy initiatives in the appropriate forums and in relationships with other departments, agencies, and programs, both internal and external. Work with the City Attorneys' Office, Intergovernmental Relations, State Health Department, and other local and community based health delivery organizations to initiate and respond to legislative issues. Assist in drafting proposed legislation on issues identified as important by Department management. Negotiate, write, and manage contract services and budgets. Monitor performance, including site visits to contractors, to ensure compliance with statistical, programmatic and financial reporting requirements. Provide technical assistance and training as needed. Identify and secure grants and other funding for department use, and take a lead role in the preparation of grant proposals for specific health initiatives. Staff department community advisory committees as assigned, including the City's Public Health Committee. Duties include: coordinating recruitment of members; making meeting arrangements, setting agendas, and arranging for guest speakers; follow-up on assignments from the committee to the department; coordinate internal and external committee communications. Assist in developing and overseeing the process for requests for proposals relevant to area of expertise, including reviewing and analyzing vendor proposals and making recommendations for funding. Serve on variety on boards and community coalitions, communicating current initiative activities and advocating for funds, and responses to community health issues. Prepare reports and presentations regarding program activities for grantors, management, elected officials, etc., including annual reports to the State and other organizations. Participate in Public Health Emergency Preparedness planning, training, and response as needed and assigned. Working Conditions: Combination of office and field Required Qualifications Minimum Qualifications: Bachelor's Degree in Public Health Administration, Psychology, Sociology, Biology, Social and Behavioral Health, Community Health, Environmental Health, Health Public Policy, Maternal and Child Health, Health Equity, Health Sciences, Social Work or equivalent. Minimum Experience: Three years of relevant experience, which includes organizational, management and strategic planning. Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered. Licenses/Certificates: Valid Driver's License. Selection Process: The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check: The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Drug and Alcohol Testing: All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position. Union Representation: This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employee Association (MPEA) . For more information on the terms and conditions of this agreement please visit: Professional Employees - City of Minneapolis (minneapolismn.gov) . Eligible List Statement: The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established. Interview Selection: The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Knowledge, Skills and Abilities Experience developing equity based strategic priorities and measurables. Experience with career or job development programs. Considerable knowledge of community health issues or a specific subset, depending on assignment. Knowledge of strategic planning and organization management. Skill in policy development and analysis, government relations, project management and marketing communications. Ability to develop partnerships with community and work effectively with broad range of stakeholders including elected and appointed officials. Strong written and verbal communication skills and the ability to work with a diverse population. Good knowledge of computer operations, software, and applications. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page . New12 weeks of paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more. Closing Date/Time: 5/2/2024 11:59 PM Central
Apr 19, 2024
Full Time
Position Description The City of Minneapolis Health Department is seeking a person to develop and implement innovative career and capacity building programs. Ideal candidate has experience in project management, as well as relationship building and collaboration. The Career Pathways and PHCI Coordinator will work within the Health Department to assist in the development and management of the new Public Health Career Pathways and Public Health Community Institute programs. They will network and build relationships with community programs and members, universities, and schools to promote the programs, recruit participants and collaborate with department staff to develop opportunities and partnerships. This person will provide policy development and implementation, planning, project management and evaluation for major health initiatives; secure grants and other funding, and manage contracts and budgets to ensure that identified health issues are addressed. This position is grant funded till the end of 2027. Job Duties and Responsibilities Develop, implement and manage the Public Health Infrastructure grant outcomes through acquired relationships, contracted services and budget management. Monitor performance of contractors, including site visits to ensure compliance with statistical, programmatic and financial reporting requirements. Develop and collaborate with staff and internal working groups to facilitate training, professional development, and internship opportunities for internal staff and external partners. Research and analyze health care issues referred for study by department staff, City elected officials, and external sources. Collect and analyze information to identify current and future public health care concerns for specific populations. Based on assessment data and department goals, develop, coordinate, and manage critical community based initiatives. Prepare written and statistical reports describing current and future trends and the implication of those trends. Represent the department in communities by providing technical and advisory support to facilitate health planning at the community level, and with identified groups and organizations. Monitor and analyze State and Federal legislative activity and prepare reports regarding impact on the City. Act as advocate for the City by driving policy initiatives in the appropriate forums and in relationships with other departments, agencies, and programs, both internal and external. Work with the City Attorneys' Office, Intergovernmental Relations, State Health Department, and other local and community based health delivery organizations to initiate and respond to legislative issues. Assist in drafting proposed legislation on issues identified as important by Department management. Negotiate, write, and manage contract services and budgets. Monitor performance, including site visits to contractors, to ensure compliance with statistical, programmatic and financial reporting requirements. Provide technical assistance and training as needed. Identify and secure grants and other funding for department use, and take a lead role in the preparation of grant proposals for specific health initiatives. Staff department community advisory committees as assigned, including the City's Public Health Committee. Duties include: coordinating recruitment of members; making meeting arrangements, setting agendas, and arranging for guest speakers; follow-up on assignments from the committee to the department; coordinate internal and external committee communications. Assist in developing and overseeing the process for requests for proposals relevant to area of expertise, including reviewing and analyzing vendor proposals and making recommendations for funding. Serve on variety on boards and community coalitions, communicating current initiative activities and advocating for funds, and responses to community health issues. Prepare reports and presentations regarding program activities for grantors, management, elected officials, etc., including annual reports to the State and other organizations. Participate in Public Health Emergency Preparedness planning, training, and response as needed and assigned. Working Conditions: Combination of office and field Required Qualifications Minimum Qualifications: Bachelor's Degree in Public Health Administration, Psychology, Sociology, Biology, Social and Behavioral Health, Community Health, Environmental Health, Health Public Policy, Maternal and Child Health, Health Equity, Health Sciences, Social Work or equivalent. Minimum Experience: Three years of relevant experience, which includes organizational, management and strategic planning. Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered. Licenses/Certificates: Valid Driver's License. Selection Process: The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check: The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Drug and Alcohol Testing: All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position. Union Representation: This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employee Association (MPEA) . For more information on the terms and conditions of this agreement please visit: Professional Employees - City of Minneapolis (minneapolismn.gov) . Eligible List Statement: The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established. Interview Selection: The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Knowledge, Skills and Abilities Experience developing equity based strategic priorities and measurables. Experience with career or job development programs. Considerable knowledge of community health issues or a specific subset, depending on assignment. Knowledge of strategic planning and organization management. Skill in policy development and analysis, government relations, project management and marketing communications. Ability to develop partnerships with community and work effectively with broad range of stakeholders including elected and appointed officials. Strong written and verbal communication skills and the ability to work with a diverse population. Good knowledge of computer operations, software, and applications. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page . New12 weeks of paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more. Closing Date/Time: 5/2/2024 11:59 PM Central
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7,545 - $7,866* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: May 1, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general direction of the Assistant Vice President for Enrollment Management and day-to-day work direction of the Director of Admissions, the Associate Director for Admissions and Operational Technology is responsible for effectively managing the day-to-day operations related to all components of processing the undergraduate and graduate admissions applications, documents and electronic data in the Office of Admissions, including ensuring all coding is accurate for reporting purposes as well as ensuring compliance of state regulations. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Supervision and Training: In conjunction with the AVP of Enrollment Management and Director of Admissions, the Associate Director of Admissions and Operational Technology establishes the priorities and direction of operations for all processing functions within the Office of Admissions. Develops and maintains regular and ad-hoc reports to monitor the status of workflow and provide critical data and information to management. Recommends, develops and implements enhancements to streamline processing timeframes to meet CSUMB enrollment goals. Conducts long range planning of work including detailed roadmaps to increase efficiency and the overall effectiveness of all admissions operations functions. Effectively recommends hiring and disciplinary issues; sets training standards and disseminates work expectations and coordinates the workflow of the staff. Provides training, supervision, and leadership to the Admissions Analysts and Admissions Coordinator/Residency Specialist. Provides general processing support to the Office of Admissions. Ensures training is provided to staff in Admissions, the Registrar's office, and other areas across campus on Admissions processes, CMS, on base, etc. Develops procedural manuals for office policy and regulations. Provides yearly staff evaluations for all direct reports. Establishes with staff the goals and objectives for the year. Admission Operations and Testing Management: Work with Data Management Offices and administrators to ensure the integrity of data and processes in CMS; Coordinates and troubleshoots electronic data and monitors processes of application, test and transcript loads and other electronic interfaces. Analyze business processes and recommend data enhancements to Admissions management and the IT team. Establishes guidelines to ensure residency requirements for incoming students are enforced. Interprets CSU Policy for application processing and residency for staff. Provides proper training for staff in and outside of the Admissions Office. Ensures the Admissions Office is adhering to CSU admission procedures and provides training to staff. Oversees the CSU Mandated ERSA/ERSS data requirements to ensure accuracy and timely completion for systemwide reporting. Thoroughly reviews operations and implements improvements to increase and maximize productivity. Strategic Planning and Cross-departmental collaboration: Work collaboratively with the Information Systems/Information Technology campus groups and CMS Chancellor IT Groups, and interact with other campus departments in providing production support, resolving complex system problems, recommending operating policy, and disseminating system information. In conjunction with the AVP of Enrollment Management and Director of Admissions and Recruitment, will participate in the development of the overall Admissions' budget and associated priorities for each fiscal year. Responsible for the department's adherence to annual budget and works with staff to stay within departments limits. Responsible for managing operational budget including contracts, maintenance, print materials. Other Functions : In the absence of the AVP of Enrollment Management and Director of Admissions, provides leadership and direction for all of Admissions. Participates in university task forces and special projects as required. Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of: student information systems, FERPA and national practices and procedures to ensure compliance, articulation, and laws/rules regarding residency for tuition purposes. General knowledge of: principles, problems, and methods of public administration, including organization, personnel, and fiscal management; advanced statistical and research methods; and techniques used for hiring, evaluation performances, and motivating employees. Demonstrated comprehensive knowledge of university admissions and evaluations operations. Ability to: rapidly become familiar with CSU admission requirements and Chancellor's Office admissions reporting requirements; CSUMB admissions programs, policies and procedures; provide strong leadership in the development and implementation of program policies, regulations, procedures, and precedent cases related to Admissions; provide sound recommendations based on state or institutional policy; effectively communicate verbally and in writing with a diverse community; select, supervise, train, and evaluate staff; handle multiple tasks, projects, and deadlines; research and make decisions on validity of courses, grades, and transcripts; coordinate multiple tasks with deadlines; learn and use administrative computing systems at advanced level, quickly learn new computer systems, or software modules as needed; establish and maintain effective working relationships within a diverse environment. MINIMUM QUALIFICATIONS : A bachelor's degree in a related field AND a minimum of three (3) years of progressively responsible admissions administration experience which includes: supervision, credentialing analysis; development of training programs; resolution of complex student services problems; and familiarity or experience with personnel and fiscal management. Ability to understand and utilize the People Soft Administration System using various panels and data queries PREFERRED QUALIFICATIONS : Master's degree in a related field. Five (5) years of supervision experience. Experience in public higher education, specifically admissions. Experience in the planning and execution of admissions technology projects is strongly desired. Experience with: PeopleSoft, or other automated student information systems; imaging and document management systems, Salesforce or other customer relationship management systems; Microsoft Office Suite, Google email and calendar, Internet browsers, or equivalent. Technical fluency with Oracle/PeopleSoft, Salesforce, CSU Common Management System or equivalent student information system and document management system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Apr 09 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 10, 2024
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7,545 - $7,866* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: May 1, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general direction of the Assistant Vice President for Enrollment Management and day-to-day work direction of the Director of Admissions, the Associate Director for Admissions and Operational Technology is responsible for effectively managing the day-to-day operations related to all components of processing the undergraduate and graduate admissions applications, documents and electronic data in the Office of Admissions, including ensuring all coding is accurate for reporting purposes as well as ensuring compliance of state regulations. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Supervision and Training: In conjunction with the AVP of Enrollment Management and Director of Admissions, the Associate Director of Admissions and Operational Technology establishes the priorities and direction of operations for all processing functions within the Office of Admissions. Develops and maintains regular and ad-hoc reports to monitor the status of workflow and provide critical data and information to management. Recommends, develops and implements enhancements to streamline processing timeframes to meet CSUMB enrollment goals. Conducts long range planning of work including detailed roadmaps to increase efficiency and the overall effectiveness of all admissions operations functions. Effectively recommends hiring and disciplinary issues; sets training standards and disseminates work expectations and coordinates the workflow of the staff. Provides training, supervision, and leadership to the Admissions Analysts and Admissions Coordinator/Residency Specialist. Provides general processing support to the Office of Admissions. Ensures training is provided to staff in Admissions, the Registrar's office, and other areas across campus on Admissions processes, CMS, on base, etc. Develops procedural manuals for office policy and regulations. Provides yearly staff evaluations for all direct reports. Establishes with staff the goals and objectives for the year. Admission Operations and Testing Management: Work with Data Management Offices and administrators to ensure the integrity of data and processes in CMS; Coordinates and troubleshoots electronic data and monitors processes of application, test and transcript loads and other electronic interfaces. Analyze business processes and recommend data enhancements to Admissions management and the IT team. Establishes guidelines to ensure residency requirements for incoming students are enforced. Interprets CSU Policy for application processing and residency for staff. Provides proper training for staff in and outside of the Admissions Office. Ensures the Admissions Office is adhering to CSU admission procedures and provides training to staff. Oversees the CSU Mandated ERSA/ERSS data requirements to ensure accuracy and timely completion for systemwide reporting. Thoroughly reviews operations and implements improvements to increase and maximize productivity. Strategic Planning and Cross-departmental collaboration: Work collaboratively with the Information Systems/Information Technology campus groups and CMS Chancellor IT Groups, and interact with other campus departments in providing production support, resolving complex system problems, recommending operating policy, and disseminating system information. In conjunction with the AVP of Enrollment Management and Director of Admissions and Recruitment, will participate in the development of the overall Admissions' budget and associated priorities for each fiscal year. Responsible for the department's adherence to annual budget and works with staff to stay within departments limits. Responsible for managing operational budget including contracts, maintenance, print materials. Other Functions : In the absence of the AVP of Enrollment Management and Director of Admissions, provides leadership and direction for all of Admissions. Participates in university task forces and special projects as required. Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of: student information systems, FERPA and national practices and procedures to ensure compliance, articulation, and laws/rules regarding residency for tuition purposes. General knowledge of: principles, problems, and methods of public administration, including organization, personnel, and fiscal management; advanced statistical and research methods; and techniques used for hiring, evaluation performances, and motivating employees. Demonstrated comprehensive knowledge of university admissions and evaluations operations. Ability to: rapidly become familiar with CSU admission requirements and Chancellor's Office admissions reporting requirements; CSUMB admissions programs, policies and procedures; provide strong leadership in the development and implementation of program policies, regulations, procedures, and precedent cases related to Admissions; provide sound recommendations based on state or institutional policy; effectively communicate verbally and in writing with a diverse community; select, supervise, train, and evaluate staff; handle multiple tasks, projects, and deadlines; research and make decisions on validity of courses, grades, and transcripts; coordinate multiple tasks with deadlines; learn and use administrative computing systems at advanced level, quickly learn new computer systems, or software modules as needed; establish and maintain effective working relationships within a diverse environment. MINIMUM QUALIFICATIONS : A bachelor's degree in a related field AND a minimum of three (3) years of progressively responsible admissions administration experience which includes: supervision, credentialing analysis; development of training programs; resolution of complex student services problems; and familiarity or experience with personnel and fiscal management. Ability to understand and utilize the People Soft Administration System using various panels and data queries PREFERRED QUALIFICATIONS : Master's degree in a related field. Five (5) years of supervision experience. Experience in public higher education, specifically admissions. Experience in the planning and execution of admissions technology projects is strongly desired. Experience with: PeopleSoft, or other automated student information systems; imaging and document management systems, Salesforce or other customer relationship management systems; Microsoft Office Suite, Google email and calendar, Internet browsers, or equivalent. Technical fluency with Oracle/PeopleSoft, Salesforce, CSU Common Management System or equivalent student information system and document management system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Apr 09 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION This is an open recruitment, extended to Wednesday, May 1, 2024. DESCRIPTION The City of Long Beach is recruiting for a full-time, unclassified Racial Equity Leadership Development Specialist in the City Manager’s Office. The Specialist will report to the Equity Officer and assist in the leadership development and implementation of the Racial Equity and Reconciliation Initiative. Office of Equity The Long Beach Office of Equity exists to create purposeful disruption to systems of inequity and to build an accessible, inclusive, and just City. We achieve this by engag ing community voices to inform the design of policy and system change, making inequities visible using data and storytelling, and building the City's capacity to advance equity through training, tools, and technical assistance . The Office of Equity administers core policies, such as the Citywide Language Access Policy and the Americans with Disabilities Act , and coordinates Citywide Initiatives, including the Long Beach Justice Fund, the Long Beach College Promise, and the Racial Equity and Reconciliation Initiative. On August 11, 2020, the Long Beach City Council adopted the Racial Equity and Reconciliation Initiative: Initial Report, which includes the following four goals: End systemic racism in Long Beach, in all local government and partner agencies, through internal transformation. Design and invest in community safety and violence prevention. Redesign police approach to community safety. Improve health and wellness in the City by eliminating social and economic disparities in the communities most impacted by racism. For more information on the Long Beach Office of Equity, please visit http://www.longbeach.gov/health/healthy-living/office-of-equity/ . The Racial Equity & Reconciliation Initiative Report: Initial Report can be found at: http://www.longbeach.gov/globalassets/health/media-library/documents/healthy-living/office-of-equity/reconciliation/report-racial-equity-and-reconciliation-intiative ? EXAMPLES OF DUTIES Position duties include, but are not limited to: Serve as coordinator for Racial Equity & Reconciliation Implementation activities by providing support to and facilitating logistics and collaboration between Departmental staff, and the Office of Equity . Facilitate project-based technical assistance for City staff and leaders . Develop and support the implementation of equity assessment tools , data tools, and communications resources. Support development , implementation , and evaluation of department-specific equity action plans. Design and facilitate racial equity training and capacity building for City staff and leaders . Serve as liaison between community stakeholders and the Office of Equity. Support fund development and grant writing to drive racial equity implementation. Perform other related duties as assigned. REQUIREMENTS TO FILE Graduation from an accredited college or university with a bachelor’s degree in Public Health , Public Administration, Public Policy, Urban Planning, Social Work, Sociology, Psychology, or closely related field. Experience may be substituted for a degree on a year-for-year basis. Minimum of two (2) years of relevant work experience in engaging with diverse stakeholders, facilitating collaborative meetings, and implementing programs or policies in a local government or non-profit setting. Proficiency in the use of Microsoft Outlook, Word, Excel, and PowerPoint. DESIRABLE QUALIFICATIONS: Prior experience working at a state or local jurisdiction is preferred, but not required . Sincere and demonstrated commitment to advancing racial equity and social justice. A current City of Long Beach employee. THE SUCCESSFUL CANDIDATE WILL POSSESS THE FOLLOWING: Knowledge of and experience with applying a racial equity lens, including organizational assessments, practices, or policies. Ability to facilitate processes for inclusion and meaningful staff and community engagement. Ability to manage multiple projects and timelines. Cultural humility and experience working in multi-cultural environments, including the ability to work and communicate with diverse staff and partners from community-based organizations, government staff, and elected officials. Strong interpersonal skills, with the ability to facilitate challenging conversations in a collaborative and respectful manner. Ability to communicate effectively, both orally and in writing. Ability to work independently and exercise strong judgment in carrying out responsibilities. Ability to handle confidential issues in a professional manner. Strong attention to detail. Ability to negotiate, navigate, and reach a consensus of differing views and interests toward advancing equitable processes and outcomes. SELECTION PROCEDURE This recruitment will close at 11:59 p.m. on Wednesday, May 1, 2024. T o be considered, applicants must submit a cover letter, resume, and proof of degree (qualifying with a degree), in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915. In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. Employee Benefits The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for "Classic" members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: $450 per month. Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee's base pay to the employee's 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee's base pay to the employee's 401(a) account. Employees may opt to contribute up to the IRS annual limits as well. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17). Management positions - Refer to the Job Posting brochure included in the job posting. Closing Date/Time: 5/1/2024 11:59 PM Pacific
Apr 18, 2024
Full Time
DESCRIPTION This is an open recruitment, extended to Wednesday, May 1, 2024. DESCRIPTION The City of Long Beach is recruiting for a full-time, unclassified Racial Equity Leadership Development Specialist in the City Manager’s Office. The Specialist will report to the Equity Officer and assist in the leadership development and implementation of the Racial Equity and Reconciliation Initiative. Office of Equity The Long Beach Office of Equity exists to create purposeful disruption to systems of inequity and to build an accessible, inclusive, and just City. We achieve this by engag ing community voices to inform the design of policy and system change, making inequities visible using data and storytelling, and building the City's capacity to advance equity through training, tools, and technical assistance . The Office of Equity administers core policies, such as the Citywide Language Access Policy and the Americans with Disabilities Act , and coordinates Citywide Initiatives, including the Long Beach Justice Fund, the Long Beach College Promise, and the Racial Equity and Reconciliation Initiative. On August 11, 2020, the Long Beach City Council adopted the Racial Equity and Reconciliation Initiative: Initial Report, which includes the following four goals: End systemic racism in Long Beach, in all local government and partner agencies, through internal transformation. Design and invest in community safety and violence prevention. Redesign police approach to community safety. Improve health and wellness in the City by eliminating social and economic disparities in the communities most impacted by racism. For more information on the Long Beach Office of Equity, please visit http://www.longbeach.gov/health/healthy-living/office-of-equity/ . The Racial Equity & Reconciliation Initiative Report: Initial Report can be found at: http://www.longbeach.gov/globalassets/health/media-library/documents/healthy-living/office-of-equity/reconciliation/report-racial-equity-and-reconciliation-intiative ? EXAMPLES OF DUTIES Position duties include, but are not limited to: Serve as coordinator for Racial Equity & Reconciliation Implementation activities by providing support to and facilitating logistics and collaboration between Departmental staff, and the Office of Equity . Facilitate project-based technical assistance for City staff and leaders . Develop and support the implementation of equity assessment tools , data tools, and communications resources. Support development , implementation , and evaluation of department-specific equity action plans. Design and facilitate racial equity training and capacity building for City staff and leaders . Serve as liaison between community stakeholders and the Office of Equity. Support fund development and grant writing to drive racial equity implementation. Perform other related duties as assigned. REQUIREMENTS TO FILE Graduation from an accredited college or university with a bachelor’s degree in Public Health , Public Administration, Public Policy, Urban Planning, Social Work, Sociology, Psychology, or closely related field. Experience may be substituted for a degree on a year-for-year basis. Minimum of two (2) years of relevant work experience in engaging with diverse stakeholders, facilitating collaborative meetings, and implementing programs or policies in a local government or non-profit setting. Proficiency in the use of Microsoft Outlook, Word, Excel, and PowerPoint. DESIRABLE QUALIFICATIONS: Prior experience working at a state or local jurisdiction is preferred, but not required . Sincere and demonstrated commitment to advancing racial equity and social justice. A current City of Long Beach employee. THE SUCCESSFUL CANDIDATE WILL POSSESS THE FOLLOWING: Knowledge of and experience with applying a racial equity lens, including organizational assessments, practices, or policies. Ability to facilitate processes for inclusion and meaningful staff and community engagement. Ability to manage multiple projects and timelines. Cultural humility and experience working in multi-cultural environments, including the ability to work and communicate with diverse staff and partners from community-based organizations, government staff, and elected officials. Strong interpersonal skills, with the ability to facilitate challenging conversations in a collaborative and respectful manner. Ability to communicate effectively, both orally and in writing. Ability to work independently and exercise strong judgment in carrying out responsibilities. Ability to handle confidential issues in a professional manner. Strong attention to detail. Ability to negotiate, navigate, and reach a consensus of differing views and interests toward advancing equitable processes and outcomes. SELECTION PROCEDURE This recruitment will close at 11:59 p.m. on Wednesday, May 1, 2024. T o be considered, applicants must submit a cover letter, resume, and proof of degree (qualifying with a degree), in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915. In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. Employee Benefits The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for "Classic" members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: $450 per month. Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee's base pay to the employee's 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee's base pay to the employee's 401(a) account. Employees may opt to contribute up to the IRS annual limits as well. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17). Management positions - Refer to the Job Posting brochure included in the job posting. Closing Date/Time: 5/1/2024 11:59 PM Pacific
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Chemistry, Biology, Geology, Environmental Science, plus two (2) years of experience in a field related to hazardous waste management, environmental consulting, or environmental planning/research. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants Austin Resource Recovery ( ARR ) is an organization of 500 plus employees that provides residential curbside collection of trash, recycling, and composting to the residents of the Austin metropolitan area. Additional services include bulk and large brush collection, street sweeping, dead animal collection, and a drop-off center for hard-to-recycle items and household hazardous waste. The Environmental Program Specialist ( EPS ) is a customer service-oriented position that assists with the collection of household hazardous waste from residents. This position will work within the Diversion Facilities Division at the Household Hazardous Waste collections facility. The EPS is in charge of receiving, identifying, segregating, and storing bulk/package hazardous waste from residential households per TCEQ , DOT , and EPA regulations. They set up, break down, and clean the Household Hazardous Waste facility. The EPS coordinates with waste disposal companies on packing and loading hazardous waste for transportation and they act as the primary contact for customer inquiries. This key role will review hazardous waste contracts from all City of Austin departments and assist them with proper disposal and handling of hazardous waste. This position will require some lifting (up to 50 lbs), standing for long periods of time, and will be working in the elements under open shelter while wearing personal protective equipment ( PPE ). Application: Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position, shall be considered a Candidate for that Position. Employees in Good Standing who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Your application should reflect your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). The responses to the supplemental questions inquiring about experience should be reflected on your application. Virtual Interviews: Austin Resource Recovery may conduct virtual interviews. Skills Assessments: A competency assessment may be required to verify your skill set. 90-Day Provision for Additional Vacancy: This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above. Nepotism Policy: The City of Austin Nepotism Policy states, “No person, regardless of job title or length of tenure with the City, shall be employed in a position in which the relative has direct or indirect supervisory authority regarding the terms and conditions of their relative’s employment.” Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Physical Requirements: The employee is required to perform the following tasks during the normal course of an approximately eight (8) to ten (10) hour day, four (4) to six (6) days a week. This position involves unloading materials from customers’ vehicles, loading materials from residences, separating materials by chemical characteristics and putting them in the correct place, bulking compatible chemicals, opening/pouring paints/oil and making Austin ReBlend paint for 8.5 hours during a normal work day. This position is outdoors, so is exposed to hot and cold temperatures. This position will involve continuous use of arms, shoulders, legs and feet while performing activities such as unloading cars, opening paint cans, sorting batteries, sorting chemicals, puncturing aerosols and cleaning duties, such as sweeping. Additionally, the employee will frequently be expected to perform tasks involving stretching, bending, twisting, pushing/pulling, and lifting while inspecting materials and equipment, as well as handling up to 50 pound containers. Additional hazards include working close to hazardous chemicals, noise, and repetitive motions, as well as walking near moving vehicles. Employees may come in contact with potentially infectious materials. Employee will drive a forklift at HHW and a pickup in town. Employees must have sufficiently good eyesight and reading comprehension to evaluate materials and other equipment. Employees must also be able to hear and speak to communicate with supervisors, and citizens and to safely operate operational equipment. All necessary training and Personnel Protective Equipment is provided by the employer. Benefits: Working with the City of Austin at Austin Resource Recovery ( ARR ) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. This position is eligible for the Public Service Loan Forgiveness ( PSLF ) Program. This is a federal program designed to encourage individuals to work in public service by forgiving the balance of their federal student loans upon meeting program requirements. Military/Veteran: Veteran candidates will be required to provide a copy of their DD214 at the time of interview. Tobacco and Vape-Free Workplace: All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises. Pay Range $24.56 - $28.80 Hours 40 hours per week, Monday through Saturday as assigned. Monday - Friday, 7:30 a.m. - 4:00 p.m. or Tuesday - Saturday, 7:30 a.m. - 4:00 p.m. Employees will be required to work holidays, after hours or weekends and in other areas due to business needs. Job Close Date 05/02/2024 Type of Posting External Department Austin Resource Recovery Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 2514 Business Center Dr., Austin, Texas 78744 Preferred Qualifications Preferred Experience: Experience working outdoors, in the elements, in extreme and inclement weather. 40 Hour HAZWOPER trained. Previous experience working with chemicals or with household hazardous waste materials. Experience providing customer service to the general public in a high volume and busy environment. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Receives, identifies, segregates, stores, and prepares for shipment of household hazardous waste for recycling/treatment/disposal. Sets-up, breaks down, and cleans collection facility and equipment. Arranges and conducts home/off-site pickups of household hazardous waste. Coordinates hazardous waste recycling programs (i.e. Old Paint Recycling, Household Battery Collection & Recycling, Oil, Oil Filter & Antifreeze Recycling, Waste Exchange, etc.) including bid specifications for contractors and contract management/compliance. Develops and helps implement vehicles of public/community outreach and education for City and County residents. Answers questions and educates public on City’s Household Hazardous Waste Management Program (i.e. procedures, eligibility requirements, recycling programs, etc.) hazardous materials use/reuse, disposal alternatives, and collection and treatment options. Conducts research for new/alternative Household Hazardous Waste/ CESQG operations/programs and industry hazardous waste recycling and treatment technologies/options Documents/tracks data, maintains databases and prepares reports (including charts, graphs, tables, slides, etc.) on customer participation, waste characterization and tracking, recycling percentage, etc. for use in meeting state reporting requirements, future reports, presentations, etc. Assists in conducting risk analysis and writing safety standards and standard operating procedures for program operations/activities, and proposing changes and updates to improve environmental health and safety plan. Responsibilities - Supervision and/or Leadership Exercised: Assists or acts on behalf of Facility Coordinator when necessary. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of prescribed safety procedures or Federal laws regulating waste disposal methods. Knowledge of applicable processes, techniques and methods. Knowledge of uses of chemicals and their interactions, danger signs and disposal methods. Knowledge of Federal, State, and Local laws and ordinances governing hazardous waste. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Ability to establish and maintain good working relationships with other City employees and the public. Ability to work with frequent interruptions and changes in priorities. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Environmental Program Specialist include: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Chemistry, Biology, Geology, Environmental Science, plus two (2) years of experience in a field related to hazardous waste management, environmental consulting, or environmental planning/research. Experience may substitute for education up to a maximum of four (4) years. Do you meet the minimum qualifications for this position? Yes No * Please provide a brief description of how you meet the minimum qualifications listed for this position - to include, meeting the educational requirements, years of related experience and substitutions. (Open Ended Question) * Please describe your experience working in the outdoors in the elements in extreme and/or inclement weather. (Open Ended Question) * Please describe your 40-hour HAZWOPER training. If you do not have this training, please put N/A. (Open Ended Question) * Please describe any experience you have working with chemicals or with household hazardous waste materials. (Open Ended Question) * Do you have experience providing customer service to the general public in a high volume and busy environment? Yes No * Describe your customer service experience in detail. (Open Ended Question) * Are you willing to work weekends, holidays, and extended shifts as required by the position? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * How did you hear about this opportunity? (The information requested is optional and is not considered as part of the application for employment.) Employee Referral Online Advertising/Media ARR Job Fair Workforce Solutions Job Fair COA Website CDL Driving School Other * Were you referred to this job opportunity by an Austin Resource Recovery employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
Apr 19, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Chemistry, Biology, Geology, Environmental Science, plus two (2) years of experience in a field related to hazardous waste management, environmental consulting, or environmental planning/research. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants Austin Resource Recovery ( ARR ) is an organization of 500 plus employees that provides residential curbside collection of trash, recycling, and composting to the residents of the Austin metropolitan area. Additional services include bulk and large brush collection, street sweeping, dead animal collection, and a drop-off center for hard-to-recycle items and household hazardous waste. The Environmental Program Specialist ( EPS ) is a customer service-oriented position that assists with the collection of household hazardous waste from residents. This position will work within the Diversion Facilities Division at the Household Hazardous Waste collections facility. The EPS is in charge of receiving, identifying, segregating, and storing bulk/package hazardous waste from residential households per TCEQ , DOT , and EPA regulations. They set up, break down, and clean the Household Hazardous Waste facility. The EPS coordinates with waste disposal companies on packing and loading hazardous waste for transportation and they act as the primary contact for customer inquiries. This key role will review hazardous waste contracts from all City of Austin departments and assist them with proper disposal and handling of hazardous waste. This position will require some lifting (up to 50 lbs), standing for long periods of time, and will be working in the elements under open shelter while wearing personal protective equipment ( PPE ). Application: Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position, shall be considered a Candidate for that Position. Employees in Good Standing who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Your application should reflect your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). The responses to the supplemental questions inquiring about experience should be reflected on your application. Virtual Interviews: Austin Resource Recovery may conduct virtual interviews. Skills Assessments: A competency assessment may be required to verify your skill set. 90-Day Provision for Additional Vacancy: This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above. Nepotism Policy: The City of Austin Nepotism Policy states, “No person, regardless of job title or length of tenure with the City, shall be employed in a position in which the relative has direct or indirect supervisory authority regarding the terms and conditions of their relative’s employment.” Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Physical Requirements: The employee is required to perform the following tasks during the normal course of an approximately eight (8) to ten (10) hour day, four (4) to six (6) days a week. This position involves unloading materials from customers’ vehicles, loading materials from residences, separating materials by chemical characteristics and putting them in the correct place, bulking compatible chemicals, opening/pouring paints/oil and making Austin ReBlend paint for 8.5 hours during a normal work day. This position is outdoors, so is exposed to hot and cold temperatures. This position will involve continuous use of arms, shoulders, legs and feet while performing activities such as unloading cars, opening paint cans, sorting batteries, sorting chemicals, puncturing aerosols and cleaning duties, such as sweeping. Additionally, the employee will frequently be expected to perform tasks involving stretching, bending, twisting, pushing/pulling, and lifting while inspecting materials and equipment, as well as handling up to 50 pound containers. Additional hazards include working close to hazardous chemicals, noise, and repetitive motions, as well as walking near moving vehicles. Employees may come in contact with potentially infectious materials. Employee will drive a forklift at HHW and a pickup in town. Employees must have sufficiently good eyesight and reading comprehension to evaluate materials and other equipment. Employees must also be able to hear and speak to communicate with supervisors, and citizens and to safely operate operational equipment. All necessary training and Personnel Protective Equipment is provided by the employer. Benefits: Working with the City of Austin at Austin Resource Recovery ( ARR ) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. This position is eligible for the Public Service Loan Forgiveness ( PSLF ) Program. This is a federal program designed to encourage individuals to work in public service by forgiving the balance of their federal student loans upon meeting program requirements. Military/Veteran: Veteran candidates will be required to provide a copy of their DD214 at the time of interview. Tobacco and Vape-Free Workplace: All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises. Pay Range $24.56 - $28.80 Hours 40 hours per week, Monday through Saturday as assigned. Monday - Friday, 7:30 a.m. - 4:00 p.m. or Tuesday - Saturday, 7:30 a.m. - 4:00 p.m. Employees will be required to work holidays, after hours or weekends and in other areas due to business needs. Job Close Date 05/02/2024 Type of Posting External Department Austin Resource Recovery Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 2514 Business Center Dr., Austin, Texas 78744 Preferred Qualifications Preferred Experience: Experience working outdoors, in the elements, in extreme and inclement weather. 40 Hour HAZWOPER trained. Previous experience working with chemicals or with household hazardous waste materials. Experience providing customer service to the general public in a high volume and busy environment. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Receives, identifies, segregates, stores, and prepares for shipment of household hazardous waste for recycling/treatment/disposal. Sets-up, breaks down, and cleans collection facility and equipment. Arranges and conducts home/off-site pickups of household hazardous waste. Coordinates hazardous waste recycling programs (i.e. Old Paint Recycling, Household Battery Collection & Recycling, Oil, Oil Filter & Antifreeze Recycling, Waste Exchange, etc.) including bid specifications for contractors and contract management/compliance. Develops and helps implement vehicles of public/community outreach and education for City and County residents. Answers questions and educates public on City’s Household Hazardous Waste Management Program (i.e. procedures, eligibility requirements, recycling programs, etc.) hazardous materials use/reuse, disposal alternatives, and collection and treatment options. Conducts research for new/alternative Household Hazardous Waste/ CESQG operations/programs and industry hazardous waste recycling and treatment technologies/options Documents/tracks data, maintains databases and prepares reports (including charts, graphs, tables, slides, etc.) on customer participation, waste characterization and tracking, recycling percentage, etc. for use in meeting state reporting requirements, future reports, presentations, etc. Assists in conducting risk analysis and writing safety standards and standard operating procedures for program operations/activities, and proposing changes and updates to improve environmental health and safety plan. Responsibilities - Supervision and/or Leadership Exercised: Assists or acts on behalf of Facility Coordinator when necessary. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of prescribed safety procedures or Federal laws regulating waste disposal methods. Knowledge of applicable processes, techniques and methods. Knowledge of uses of chemicals and their interactions, danger signs and disposal methods. Knowledge of Federal, State, and Local laws and ordinances governing hazardous waste. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Ability to establish and maintain good working relationships with other City employees and the public. Ability to work with frequent interruptions and changes in priorities. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Environmental Program Specialist include: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Chemistry, Biology, Geology, Environmental Science, plus two (2) years of experience in a field related to hazardous waste management, environmental consulting, or environmental planning/research. Experience may substitute for education up to a maximum of four (4) years. Do you meet the minimum qualifications for this position? Yes No * Please provide a brief description of how you meet the minimum qualifications listed for this position - to include, meeting the educational requirements, years of related experience and substitutions. (Open Ended Question) * Please describe your experience working in the outdoors in the elements in extreme and/or inclement weather. (Open Ended Question) * Please describe your 40-hour HAZWOPER training. If you do not have this training, please put N/A. (Open Ended Question) * Please describe any experience you have working with chemicals or with household hazardous waste materials. (Open Ended Question) * Do you have experience providing customer service to the general public in a high volume and busy environment? Yes No * Describe your customer service experience in detail. (Open Ended Question) * Are you willing to work weekends, holidays, and extended shifts as required by the position? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * How did you hear about this opportunity? (The information requested is optional and is not considered as part of the application for employment.) Employee Referral Online Advertising/Media ARR Job Fair Workforce Solutions Job Fair COA Website CDL Driving School Other * Were you referred to this job opportunity by an Austin Resource Recovery employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents