SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job San Bernardino County is recruiting for Administrative Assistant II* . These positions perform a variety of secretarial duties and routine administrative tasks supporting one or more professional or management positions. Incumbents may attend formal meetings and hearings; take and prepare minutes; make recommendations regarding ways to more efficiently process documents; prepare and/or assist with various projects including researching, compiling, arranging, computing data, and composing reports; supervise or direct clerical operations for a department; supervise and/or train staff in office practices, use of specialized equipment, word processing, etc. The eligible list may be used to fill any vacancies within County Departments and also with the County Fire and Special Districts Departments. *Official Job Title: Secretary II For more detailed information, refer to the Secretary II job description. County Fire and Special Districts Positions: The County Fire Department and Special Districts Department are separate entities from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan. The salary for County Fire and Special Districts Administrative Secretary II is $21.35 - $30.96. For additional details, refer to the Non-Represented Employee Compensation Plan . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, candidate must go through a background investigation which includes fingerprints and a medical exam. Travel: Travel throughout the County may be required. A valid California Class C drivers license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. Sponsorship: please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements Experience: One (1) year of full-time secretar ial experience in support of a specified professional or administrative position(s) where duties include experience in calendaring, scheduling meetings, composing correspondence, maintaining files and records, preparing agendas, and taking and transcribing minutes. -AND- Typing: 50 wpm minimum. Duties in support of a specified professional or administrative position(s) must be clearly detailed in the work experience. Desired Qualifications The ideal candidate will have extensive knowledge of modern office practices, procedures, and equipment. This includes knowledge of computer operation and applicable software; knowledge of record-keeping techniques; and performing duties in an efficient, organized, and timely manner exercising both tact and judgment. Selection Process There will be an online assessment of knowledge and skills in the following areas: Personal Effectiveness Reading Comprehension Proofreading Important: The ability to take pre-employment tests online is a privilege. Please do not take advantage of this benefit. Also, be aware that applicants may be required to take parallel versions of these tests in a proctored setting in order to confirm their identities as the original test takers. Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 PM on Friday April 19, 2024 . Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Clerical Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits,* please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . *Retirement benefits subject to change. Closing Date/Time: 4/19/2024 5:00 PM Pacific
Apr 14, 2024
Full Time
The Job San Bernardino County is recruiting for Administrative Assistant II* . These positions perform a variety of secretarial duties and routine administrative tasks supporting one or more professional or management positions. Incumbents may attend formal meetings and hearings; take and prepare minutes; make recommendations regarding ways to more efficiently process documents; prepare and/or assist with various projects including researching, compiling, arranging, computing data, and composing reports; supervise or direct clerical operations for a department; supervise and/or train staff in office practices, use of specialized equipment, word processing, etc. The eligible list may be used to fill any vacancies within County Departments and also with the County Fire and Special Districts Departments. *Official Job Title: Secretary II For more detailed information, refer to the Secretary II job description. County Fire and Special Districts Positions: The County Fire Department and Special Districts Department are separate entities from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan. The salary for County Fire and Special Districts Administrative Secretary II is $21.35 - $30.96. For additional details, refer to the Non-Represented Employee Compensation Plan . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, candidate must go through a background investigation which includes fingerprints and a medical exam. Travel: Travel throughout the County may be required. A valid California Class C drivers license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. Sponsorship: please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements Experience: One (1) year of full-time secretar ial experience in support of a specified professional or administrative position(s) where duties include experience in calendaring, scheduling meetings, composing correspondence, maintaining files and records, preparing agendas, and taking and transcribing minutes. -AND- Typing: 50 wpm minimum. Duties in support of a specified professional or administrative position(s) must be clearly detailed in the work experience. Desired Qualifications The ideal candidate will have extensive knowledge of modern office practices, procedures, and equipment. This includes knowledge of computer operation and applicable software; knowledge of record-keeping techniques; and performing duties in an efficient, organized, and timely manner exercising both tact and judgment. Selection Process There will be an online assessment of knowledge and skills in the following areas: Personal Effectiveness Reading Comprehension Proofreading Important: The ability to take pre-employment tests online is a privilege. Please do not take advantage of this benefit. Also, be aware that applicants may be required to take parallel versions of these tests in a proctored setting in order to confirm their identities as the original test takers. Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 PM on Friday April 19, 2024 . Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Clerical Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits,* please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . *Retirement benefits subject to change. Closing Date/Time: 4/19/2024 5:00 PM Pacific
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, April 26, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Position Purpose Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC. Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and/or records into the NWIC’s bibliographic and GIS database; assists in general office duties; and assists historical resources consultants conducting research at the NWIC. Key Qualifications This position requires completion of a high school program or its equivalent and some experience in an office environment. A Bachelor of Arts degree or equivalent education and experience, and/or an internship at NWIC or 4 months records search training strongly preferred. Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required. Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred. Salary and Benefits Salary for this position is anticipated to be in the range of $20.22 to $21.23 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 13, 2024
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, April 26, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Position Purpose Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC. Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and/or records into the NWIC’s bibliographic and GIS database; assists in general office duties; and assists historical resources consultants conducting research at the NWIC. Key Qualifications This position requires completion of a high school program or its equivalent and some experience in an office environment. A Bachelor of Arts degree or equivalent education and experience, and/or an internship at NWIC or 4 months records search training strongly preferred. Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required. Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred. Salary and Benefits Salary for this position is anticipated to be in the range of $20.22 to $21.23 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Assistant, CAPCR Classification Title: Administrative Support Coordinator I Posting Details Priority Application Deadline: Sunday, March 17th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator I (ASC I) is primarily responsible for providing varying levels of general office, administrative, clerical, support for the Center for African Peace & Conflict Resolution’s (CAPCR) students, faculty, and partners, both local/domestic and international. The full range of work activities includes processing mail, maintaining files and records, scheduling, event planning, and arranging appointments, keeping records of meetings, processing of documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers, partners, and staff. CAPCR works with both the campus community and the community at large, as well as internationally. As is defined in the CAPCR mission statement, all working relationships with the various African/African American communities, as well as allied organizations, on programs, projects, and partnerships. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.23 per hour CSU Classification Salary Range : $21.23 per hour - $33.36 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 8-5 (15 - 20 hours per week) weekends as needed Department Information The Center for African Peace and Conflict Resolution (CAPCR) was established in 1996 at California State University, Sacramento, to provide conflict resolution and reconciliation services for agencies, governments, institutions, businesses, civil society and community organizations and other groups through training, education, research, and intervention. https://www.csus.edu/center/african-peace-conflict-resolution/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to apply independently and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. At least one year of professional administrative experience. 13. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 14. Highly personable demeanor and ability to communicate clearly and effectively with others. 15. Eagerness to work both independently and as part of a small, nimble, diverse team. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check. Preferred Qualifications 17. Degree, course work in business management, governmental policy, international, Ethnic or Pan/African Studies Preferred. 18. Experience working both independently and as part of a small, nimble, diverse team with international partners and interactions. Documents Needed to Apply Resume, cover letter and diversity statement. Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Administrative Assistant, CAPCR Classification Title: Administrative Support Coordinator I Posting Details Priority Application Deadline: Sunday, March 17th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator I (ASC I) is primarily responsible for providing varying levels of general office, administrative, clerical, support for the Center for African Peace & Conflict Resolution’s (CAPCR) students, faculty, and partners, both local/domestic and international. The full range of work activities includes processing mail, maintaining files and records, scheduling, event planning, and arranging appointments, keeping records of meetings, processing of documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers, partners, and staff. CAPCR works with both the campus community and the community at large, as well as internationally. As is defined in the CAPCR mission statement, all working relationships with the various African/African American communities, as well as allied organizations, on programs, projects, and partnerships. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.23 per hour CSU Classification Salary Range : $21.23 per hour - $33.36 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 8-5 (15 - 20 hours per week) weekends as needed Department Information The Center for African Peace and Conflict Resolution (CAPCR) was established in 1996 at California State University, Sacramento, to provide conflict resolution and reconciliation services for agencies, governments, institutions, businesses, civil society and community organizations and other groups through training, education, research, and intervention. https://www.csus.edu/center/african-peace-conflict-resolution/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to apply independently and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. At least one year of professional administrative experience. 13. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 14. Highly personable demeanor and ability to communicate clearly and effectively with others. 15. Eagerness to work both independently and as part of a small, nimble, diverse team. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check. Preferred Qualifications 17. Degree, course work in business management, governmental policy, international, Ethnic or Pan/African Studies Preferred. 18. Experience working both independently and as part of a small, nimble, diverse team with international partners and interactions. Documents Needed to Apply Resume, cover letter and diversity statement. Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information FIRE DEPARTMENT TYPE OF RECRUITMENT OPEN COMPETITIVE - EMERGENCY APPLICATION FILING PERIOD: Applications will be accepted beginning September 15, 2023 at 8:00 a.m. This examination will remain open until the needs of the service are met and is subject to close without prior notice. EXAM NUMBER : 33773R-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. County of Los Angeles Fire Department is seeking qualified candidates to fill emergency Fire Prevention Engineering Assistant II vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Fire Prevention Engineering Assistant II . DEFINITION: Under general supervision, performs professional fire protection engineering work involving review and approval of complex construction plans, and inspection of building sites for compliance with fire protection codes and regulations. CLASSIFICATION STANDARDS: Positions allocable to this class are located in the Prevention Bureau of the Fire Department. Positions work under the administrative and technical supervision of a supervisory level fire prevention engineer. Incumbents are engaged in the performance of all fire protection engineering assignments. They are responsible for professional fire protection engineering work involving plan checks of technically complex structures, and review of fire flow and hydrant requirements for the purpose of safeguarding life and property against loss from fire, panic, and related hazards. Incumbents provide technical supervision to Fire Prevention Engineering Assistant I's. Incumbents in this class must possess thorough knowledge and understanding of engineering principles; acquired through academic training or related work experience, and thorough knowledge of fire codes and regulations; and fire hazardous materials. Incumbents must also exercise knowledge of the interpretation of legal land maps and parcels, and knowledge of mathematics sufficient to perform related engineering calculations. Essential Job Functions Conducts plan checks of complex building plans such as A, B, E, F, H, I, R, and S occupancies and specialty projects such as high rises, high-pile combustible storage, and hazardous materials as they pertain to fire flow, hydrant location, and access requirements. Reviews construction plans; identifies discrepancies in plans with building and fire codes; provides recommendations for resolving discrepancies; conveys such information to project applicant; generates plan requirements using electronic permit database system; reviews plan resubmittals for compliance. Determines access and needed fire flow and hydrant requirements during the entitlement process. Provides technical supervision to lower level fire prevention engineering staff including consultation and training on preliminary plan checks. Performs calculations to determine building area justification and fire flow requirements; conducts field inspections to verify hydrant locations; calculate hydrant flow; performs calculations for on-site fire protection systems such as residential and commercial automatic sprinkler systems or other special extinguishment systems; performs hydraulic calculations for trees, loops and complex grids. Evaluates requests for alternatives to applicable fire codes and ordinances, and provides analyses and recommendations to fire prevention management. Acts as liaison between the Fire Department and other county, city, and public agencies by attending meetings providing information pertaining to fire protection requirements and assigned projects. Carries heavy equipment over rough terrain in the performance of inspections as needed. Requirements MINIMUM REQUIREMENTS: TRAINING AND EXPERIENCE: Option I : A Certificate of Registration as a Fire Protection Engineer; Option II : Graduation from an accredited* college or university** with specialization in civil engineering, fire protection engineering, mechanical engineering, electrical engineering, architecture, fire protection administration or fire technology related field - AND - One year's experience performing fire protection engineering work; Option III : Five years experience performing fire protection engineering work; Option IV: Two years experience at the level of Fire Prevention Engineering Assistant I***. *Accredited institutions are those listed in the publications of regional, national, or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluations, Inc. (AICE). **Educational/Certification requirement: Applicants for this position must include a legible copy of their official diploma, transcripts, certifications, or a letter from the accredited institution at the time of filing or within 15 calendar days of filing . Failure to provide the required documentation will result in application rejection. ***In County service, Fire Prevention Engineering Assistant I is defined as under close supervision, performs professional fire protection engineering work involving review and approval of moderately difficult construction plans, and inspection of building sites for compliance with fire protection codes and regulations. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 3 - Moderate - Includes standing or walking most of the time, with bending, stooping, squatting, twisting, and reaching; includes working on irregular surfaces, occasionally lifting objects weighting over 25 pounds, and frequent lifting of 10-25 pounds. You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment. Additional Information EXAMINATION CONTENT: Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Please add Norbert.Lung@fire.lacounty.gov and info@governmentjobs.com , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants can opt out of emails from Los Angeles County; however, if you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. APPLICATION AND FILING INFORMATION: Applications must be submitted online only. We must receive your application before 5:00 p.m., PT, on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site. Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Any required documents (i.e., transcripts or certifications) must be submitted at the time of filing or within 15 days from submitting your application. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. SUPPLEMENTAL QUESTIONNAIRE: The acceptance of your application depends on whether you have clearly show that you meet the Minimum Requirements. Please fill out your application and supplemental questionnaire completely and correctly to receive full credit for any related education, training, and job experience. For each job held, give the name and address of your employer, your actual job title, beginning and ending dates, description of work performed, total number of hours worked (full or part time). Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for this job. Your application will be rejected if it is incomplete. We may reject your application at any time during the selection process. AVAILABLE SHIFT: Any Shift - Appointees must be willing to work any shift, including evenings, nights, weekends, and holidays. VACANCY INFORMATION: The eligible list resulting from this examination will be used to fill the Fire Prevention Engineering Assistant II vacancies in the County of Los Angeles Fire Department, as they occur. BACKGROUND CHECK INFORMATION: Candidates who are extended a conditional offer of employment will be required to complete a background check, including a review of any criminal convictions, which requires a fingerprint scan. A candidate with a conviction history which has a direct and adverse relationship with the duties of the Fire Prevention Engineering Assistant II position may undergo the process for his/her conditional offer of employment to be rescinded. If rescinded, a candidate's name will be removed from the certification list pursuant to Civil Service Rule 6.04. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for more information: http://lacountylibrary.org . NO SHARING OF USER ID, EMAIL AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The County of Los Angeles Fire Department is committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst various groups of people. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Department Contact Name: Fire Examination Section Department Contact Phone : (213) 466-5500 Department Contact Email: Fire-Examination@fire.lacounty.gov For more information on Employment Information, click on the link below: http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf (Download PDF reader) For detailed information, please click here Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Position/Program Information FIRE DEPARTMENT TYPE OF RECRUITMENT OPEN COMPETITIVE - EMERGENCY APPLICATION FILING PERIOD: Applications will be accepted beginning September 15, 2023 at 8:00 a.m. This examination will remain open until the needs of the service are met and is subject to close without prior notice. EXAM NUMBER : 33773R-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. County of Los Angeles Fire Department is seeking qualified candidates to fill emergency Fire Prevention Engineering Assistant II vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Fire Prevention Engineering Assistant II . DEFINITION: Under general supervision, performs professional fire protection engineering work involving review and approval of complex construction plans, and inspection of building sites for compliance with fire protection codes and regulations. CLASSIFICATION STANDARDS: Positions allocable to this class are located in the Prevention Bureau of the Fire Department. Positions work under the administrative and technical supervision of a supervisory level fire prevention engineer. Incumbents are engaged in the performance of all fire protection engineering assignments. They are responsible for professional fire protection engineering work involving plan checks of technically complex structures, and review of fire flow and hydrant requirements for the purpose of safeguarding life and property against loss from fire, panic, and related hazards. Incumbents provide technical supervision to Fire Prevention Engineering Assistant I's. Incumbents in this class must possess thorough knowledge and understanding of engineering principles; acquired through academic training or related work experience, and thorough knowledge of fire codes and regulations; and fire hazardous materials. Incumbents must also exercise knowledge of the interpretation of legal land maps and parcels, and knowledge of mathematics sufficient to perform related engineering calculations. Essential Job Functions Conducts plan checks of complex building plans such as A, B, E, F, H, I, R, and S occupancies and specialty projects such as high rises, high-pile combustible storage, and hazardous materials as they pertain to fire flow, hydrant location, and access requirements. Reviews construction plans; identifies discrepancies in plans with building and fire codes; provides recommendations for resolving discrepancies; conveys such information to project applicant; generates plan requirements using electronic permit database system; reviews plan resubmittals for compliance. Determines access and needed fire flow and hydrant requirements during the entitlement process. Provides technical supervision to lower level fire prevention engineering staff including consultation and training on preliminary plan checks. Performs calculations to determine building area justification and fire flow requirements; conducts field inspections to verify hydrant locations; calculate hydrant flow; performs calculations for on-site fire protection systems such as residential and commercial automatic sprinkler systems or other special extinguishment systems; performs hydraulic calculations for trees, loops and complex grids. Evaluates requests for alternatives to applicable fire codes and ordinances, and provides analyses and recommendations to fire prevention management. Acts as liaison between the Fire Department and other county, city, and public agencies by attending meetings providing information pertaining to fire protection requirements and assigned projects. Carries heavy equipment over rough terrain in the performance of inspections as needed. Requirements MINIMUM REQUIREMENTS: TRAINING AND EXPERIENCE: Option I : A Certificate of Registration as a Fire Protection Engineer; Option II : Graduation from an accredited* college or university** with specialization in civil engineering, fire protection engineering, mechanical engineering, electrical engineering, architecture, fire protection administration or fire technology related field - AND - One year's experience performing fire protection engineering work; Option III : Five years experience performing fire protection engineering work; Option IV: Two years experience at the level of Fire Prevention Engineering Assistant I***. *Accredited institutions are those listed in the publications of regional, national, or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluations, Inc. (AICE). **Educational/Certification requirement: Applicants for this position must include a legible copy of their official diploma, transcripts, certifications, or a letter from the accredited institution at the time of filing or within 15 calendar days of filing . Failure to provide the required documentation will result in application rejection. ***In County service, Fire Prevention Engineering Assistant I is defined as under close supervision, performs professional fire protection engineering work involving review and approval of moderately difficult construction plans, and inspection of building sites for compliance with fire protection codes and regulations. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 3 - Moderate - Includes standing or walking most of the time, with bending, stooping, squatting, twisting, and reaching; includes working on irregular surfaces, occasionally lifting objects weighting over 25 pounds, and frequent lifting of 10-25 pounds. You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment. Additional Information EXAMINATION CONTENT: Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Please add Norbert.Lung@fire.lacounty.gov and info@governmentjobs.com , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants can opt out of emails from Los Angeles County; however, if you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. APPLICATION AND FILING INFORMATION: Applications must be submitted online only. We must receive your application before 5:00 p.m., PT, on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site. Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Any required documents (i.e., transcripts or certifications) must be submitted at the time of filing or within 15 days from submitting your application. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. SUPPLEMENTAL QUESTIONNAIRE: The acceptance of your application depends on whether you have clearly show that you meet the Minimum Requirements. Please fill out your application and supplemental questionnaire completely and correctly to receive full credit for any related education, training, and job experience. For each job held, give the name and address of your employer, your actual job title, beginning and ending dates, description of work performed, total number of hours worked (full or part time). Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for this job. Your application will be rejected if it is incomplete. We may reject your application at any time during the selection process. AVAILABLE SHIFT: Any Shift - Appointees must be willing to work any shift, including evenings, nights, weekends, and holidays. VACANCY INFORMATION: The eligible list resulting from this examination will be used to fill the Fire Prevention Engineering Assistant II vacancies in the County of Los Angeles Fire Department, as they occur. BACKGROUND CHECK INFORMATION: Candidates who are extended a conditional offer of employment will be required to complete a background check, including a review of any criminal convictions, which requires a fingerprint scan. A candidate with a conviction history which has a direct and adverse relationship with the duties of the Fire Prevention Engineering Assistant II position may undergo the process for his/her conditional offer of employment to be rescinded. If rescinded, a candidate's name will be removed from the certification list pursuant to Civil Service Rule 6.04. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for more information: http://lacountylibrary.org . NO SHARING OF USER ID, EMAIL AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The County of Los Angeles Fire Department is committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst various groups of people. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Department Contact Name: Fire Examination Section Department Contact Phone : (213) 466-5500 Department Contact Email: Fire-Examination@fire.lacounty.gov For more information on Employment Information, click on the link below: http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf (Download PDF reader) For detailed information, please click here Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information FIRE DEPARTMENT TYPE OF RECRUITMENT OPEN COMPETITIVE - EMERGENCY APPLICATION FILING PERIOD: Applications will be accepted beginning September 20, 2023 at 8:00 a.m. This examination will remain open until the needs of the service are met and is subject to close without prior notice. EXAM NUMBER 33773S-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. County of Los Angeles Fire Department is seeking qualified candidates to fill emergency Fire Prevention Engineering Assistant II vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Fire Prevention Engineering Assistant II . DEFINITION: Under general supervision, performs professional fire protection engineering work involving review and approval of complex construction plans, and inspection of building sites for compliance with fire protection codes and regulations. CLASSIFICATION STANDARDS: Positions allocable to this class are located in the Prevention Bureau of the Fire Department. Positions work under the administrative and technical supervision of a supervisory level fire prevention engineer. Incumbents are engaged in the performance of all fire protection engineering assignments. They are responsible for professional fire protection engineering work involving plan checks of technically complex structures, and review of fire flow and hydrant requirements for the purpose of safeguarding life and property against loss from fire, panic, and related hazards. Incumbents provide technical supervision to Fire Prevention Engineering Assistant I's. Incumbents in this class must possess thorough knowledge and understanding of engineering principles; acquired through academic training or related work experience, and thorough knowledge of fire codes and regulations; and fire hazardous materials. Incumbents must also exercise knowledge of the interpretation of legal land maps and parcels, and knowledge of mathematics sufficient to perform related engineering calculations. Essential Job Functions Conducts plan reviews and issues approvals for complex fire sprinkler systems (e.g., private fire line, wet-pipe, dry-pipe, pre-action, deluge and foam systems, standpipe and fire pump systems), fire alarm systems (e.g., automatic, manual, supervising station, emergency communications), fire sprinkler monitoring systems, and/or clean agent systems by reviewing and interpreting applicable codes (e.g., building, fire, residential, National Fire Protection Association (NFPA) standards); and comparing submitted plans (paper and computerized) using applicable software programs (e.g., Electronic Permitting and Inspection County of Los Angeles (EPIC LA)) in order to ensure that fire sprinkler systems and/or fire alarm systems are in compliance with minimum required codes and standards. Acts as a liaison for the Los Angeles County Fire department by attending meetings with upper management, local government officials (e.g., County/City, Water Departments, Building/Planning Department officials), and applicants (e.g., architects, engineers, contractors, owners); and interpreting and providing information pertaining to fire sprinkler/fire alarm system requirements in order to inform all involved of minimum code requirements for fire sprinkler systems and/or fire alarm systems. Clarifies and interprets fire sprinkler/fire alarm system requirements imposed on projects submitted for review by architects, engineers, or owners (e.g., home, building) by reviewing and interpreting applicable codes (e.g., building, fire, residential, National Fire Protection Association (NFPA) standards); communicating with applicants and providing a list of corrections; and ensuring compliance with applicable codes in order to approve the submitted projects. Consults with supervisor or higher-level staff for highly complex fire sprinkler/fire alarm system projects (e.g., large arenas, high-rise buildings, large warehouses) by conducting meetings and discussing the project; and presenting documentation (e.g., alternative means and method) in order to provide the applicant with final approval/denial of submitted projects. Conducts field inspections (e.g., fire flow test, fire pump acceptance test) by visiting project sites; witnessing or performing flow tests; and verifying test results in order to confirm project requirements are being met. Verifies calculations by reviewing submitted hydraulic calculations for trees, loops, and complex grid fire sprinkler systems; or reviewing voltage drop, back-up battery, and conduit fill calculations for fire alarm systems in order to ensure the submitted data supports what is on the plan. Collects fees associated with fire sprinkler and fire alarm systems by establishing the proper plan review fees; creating invoices for the fees; and verifying payment through Electronic Permitting and Inspection County of Los Angeles (EPIC LA) in order to ensure proper payment is received. Assist in new construction inspection on complex fire sprinkler/fire alarm system(s) by witnessing inspection and verifying proper installation of the system in order to confirm that the installation is in compliance with approved plans. Requirements SPECIALTY REQUIREMENTS: TRAINING AND EXPERIENCE: Option I: A Certificate of Registration* as a Fire Protection Engineer -AND- One year's experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) Option II: Graduation from an accredited** college with a bachelor's degree* specialization in civil engineering, mechanical engineering, electrical engineering or fire protection engineering - AND - One year's experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) Option III: Five years experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 3 - Moderate - Includes standing or walking most of the time, with bending, stooping, squatting, twisting, and reaching; includes working on irregular surfaces, occasionally lifting objects weighting over 25 pounds, and frequent lifting of 10-25 pounds. SPECIALTY REQUIREMENT INFORMATION : *In order to receive credit for any certificate(s), license(s), or college or university degree, such as a Bachelor's degree or higher, you must include a legible copy of the certificate(s), license(s), or either the Official Degree, Official Transcript(s)*, or Official Letter from the accredited institution (which shows the area of specialization and the date the degree was awarded) with the Registrar's signature and school seal at the time of filing or within fifteen (15) calendar days of submitting an online application. If you are unable to attach your documents, you may e-mail them to Fire-Examination@fire.lacounty.gov or fax them to (323) 264-7159. Failure to provide any required documentation will result in application rejection . Please include your Name, Exam Number, and the Exam Title on the submitted documents. Note: "Official Transcript" is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and therefore, will not be accepted and will result in your application being incomplete and rejected. **Accredited institutions are those listed in the publications of regional, national or international accrediting agencies, which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also Acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). Additional Information EXAMINATION CONTENT: Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Please add Alexander.Javaherdashti@fire.lacounty.gov and info@governmentjobs.com , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants can opt out of emails from Los Angeles County; however, if you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. APPLICATION AND FILING INFORMATION: Applications must be submitted online only. We must receive your application before 5:00 p.m., PT, on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site. Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Specialty Requirements as listed on this job posting. Any required documents (i.e., transcripts or certifications) must be submitted at the time of filing or within 15 days from submitting your application. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. SUPPLEMENTAL QUESTIONNAIRE: The acceptance of your application depends on whether you have clearly show that you meet the Specialty Requirements. Please fill out your application and supplemental questionnaire completely and correctly to receive full credit for any related education, training, and job experience. For each job held, give the name and address of your employer, your actual job title, beginning and ending dates, description of work performed, total number of hours worked (full or part time). Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for this job. Your application will be rejected if it is incomplete. We may reject your application at any time during the selection process. AVAILABLE SHIFT: Any Shift - Appointees must be willing to work any shift, including evenings, nights, weekends, and holidays. VACANCY INFORMATION: The eligible list resulting from this examination will be used to fill the Fire Prevention Engineering Assistant II vacancies in the County of Los Angeles Fire Department, as they occur. BACKGROUND CHECK INFORMATION: Candidates who are extended a conditional offer of employment will be required to complete a background check, including a review of any criminal convictions, which requires a fingerprint scan. A candidate with a conviction history which has a direct and adverse relationship with the duties of the Fire Prevention Engineering Assistant II position may undergo the process for his/her conditional offer of employment to be rescinded. If rescinded, a candidate's name will be removed from the certification list pursuant to Civil Service Rule 6.04. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for more information: http://lacountylibrary.org . NO SHARING OF USER ID, EMAIL AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The County of Los Angeles Fire Department is committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst various groups of people. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Department Contact Name: Fire Examination Section Department Contact Phone : (213) 466-5500 Department Contact Email: Fire-Examination@fire.lacounty.gov Teletype Phone: (800) 735-2922 For more information on Employment Information, click on the link below: http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf (Download PDF reader) For detailed information, please click here Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Position/Program Information FIRE DEPARTMENT TYPE OF RECRUITMENT OPEN COMPETITIVE - EMERGENCY APPLICATION FILING PERIOD: Applications will be accepted beginning September 20, 2023 at 8:00 a.m. This examination will remain open until the needs of the service are met and is subject to close without prior notice. EXAM NUMBER 33773S-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. County of Los Angeles Fire Department is seeking qualified candidates to fill emergency Fire Prevention Engineering Assistant II vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Fire Prevention Engineering Assistant II . DEFINITION: Under general supervision, performs professional fire protection engineering work involving review and approval of complex construction plans, and inspection of building sites for compliance with fire protection codes and regulations. CLASSIFICATION STANDARDS: Positions allocable to this class are located in the Prevention Bureau of the Fire Department. Positions work under the administrative and technical supervision of a supervisory level fire prevention engineer. Incumbents are engaged in the performance of all fire protection engineering assignments. They are responsible for professional fire protection engineering work involving plan checks of technically complex structures, and review of fire flow and hydrant requirements for the purpose of safeguarding life and property against loss from fire, panic, and related hazards. Incumbents provide technical supervision to Fire Prevention Engineering Assistant I's. Incumbents in this class must possess thorough knowledge and understanding of engineering principles; acquired through academic training or related work experience, and thorough knowledge of fire codes and regulations; and fire hazardous materials. Incumbents must also exercise knowledge of the interpretation of legal land maps and parcels, and knowledge of mathematics sufficient to perform related engineering calculations. Essential Job Functions Conducts plan reviews and issues approvals for complex fire sprinkler systems (e.g., private fire line, wet-pipe, dry-pipe, pre-action, deluge and foam systems, standpipe and fire pump systems), fire alarm systems (e.g., automatic, manual, supervising station, emergency communications), fire sprinkler monitoring systems, and/or clean agent systems by reviewing and interpreting applicable codes (e.g., building, fire, residential, National Fire Protection Association (NFPA) standards); and comparing submitted plans (paper and computerized) using applicable software programs (e.g., Electronic Permitting and Inspection County of Los Angeles (EPIC LA)) in order to ensure that fire sprinkler systems and/or fire alarm systems are in compliance with minimum required codes and standards. Acts as a liaison for the Los Angeles County Fire department by attending meetings with upper management, local government officials (e.g., County/City, Water Departments, Building/Planning Department officials), and applicants (e.g., architects, engineers, contractors, owners); and interpreting and providing information pertaining to fire sprinkler/fire alarm system requirements in order to inform all involved of minimum code requirements for fire sprinkler systems and/or fire alarm systems. Clarifies and interprets fire sprinkler/fire alarm system requirements imposed on projects submitted for review by architects, engineers, or owners (e.g., home, building) by reviewing and interpreting applicable codes (e.g., building, fire, residential, National Fire Protection Association (NFPA) standards); communicating with applicants and providing a list of corrections; and ensuring compliance with applicable codes in order to approve the submitted projects. Consults with supervisor or higher-level staff for highly complex fire sprinkler/fire alarm system projects (e.g., large arenas, high-rise buildings, large warehouses) by conducting meetings and discussing the project; and presenting documentation (e.g., alternative means and method) in order to provide the applicant with final approval/denial of submitted projects. Conducts field inspections (e.g., fire flow test, fire pump acceptance test) by visiting project sites; witnessing or performing flow tests; and verifying test results in order to confirm project requirements are being met. Verifies calculations by reviewing submitted hydraulic calculations for trees, loops, and complex grid fire sprinkler systems; or reviewing voltage drop, back-up battery, and conduit fill calculations for fire alarm systems in order to ensure the submitted data supports what is on the plan. Collects fees associated with fire sprinkler and fire alarm systems by establishing the proper plan review fees; creating invoices for the fees; and verifying payment through Electronic Permitting and Inspection County of Los Angeles (EPIC LA) in order to ensure proper payment is received. Assist in new construction inspection on complex fire sprinkler/fire alarm system(s) by witnessing inspection and verifying proper installation of the system in order to confirm that the installation is in compliance with approved plans. Requirements SPECIALTY REQUIREMENTS: TRAINING AND EXPERIENCE: Option I: A Certificate of Registration* as a Fire Protection Engineer -AND- One year's experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) Option II: Graduation from an accredited** college with a bachelor's degree* specialization in civil engineering, mechanical engineering, electrical engineering or fire protection engineering - AND - One year's experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) Option III: Five years experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 3 - Moderate - Includes standing or walking most of the time, with bending, stooping, squatting, twisting, and reaching; includes working on irregular surfaces, occasionally lifting objects weighting over 25 pounds, and frequent lifting of 10-25 pounds. SPECIALTY REQUIREMENT INFORMATION : *In order to receive credit for any certificate(s), license(s), or college or university degree, such as a Bachelor's degree or higher, you must include a legible copy of the certificate(s), license(s), or either the Official Degree, Official Transcript(s)*, or Official Letter from the accredited institution (which shows the area of specialization and the date the degree was awarded) with the Registrar's signature and school seal at the time of filing or within fifteen (15) calendar days of submitting an online application. If you are unable to attach your documents, you may e-mail them to Fire-Examination@fire.lacounty.gov or fax them to (323) 264-7159. Failure to provide any required documentation will result in application rejection . Please include your Name, Exam Number, and the Exam Title on the submitted documents. Note: "Official Transcript" is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and therefore, will not be accepted and will result in your application being incomplete and rejected. **Accredited institutions are those listed in the publications of regional, national or international accrediting agencies, which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also Acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). Additional Information EXAMINATION CONTENT: Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Please add Alexander.Javaherdashti@fire.lacounty.gov and info@governmentjobs.com , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants can opt out of emails from Los Angeles County; however, if you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. APPLICATION AND FILING INFORMATION: Applications must be submitted online only. We must receive your application before 5:00 p.m., PT, on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site. Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Specialty Requirements as listed on this job posting. Any required documents (i.e., transcripts or certifications) must be submitted at the time of filing or within 15 days from submitting your application. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. SUPPLEMENTAL QUESTIONNAIRE: The acceptance of your application depends on whether you have clearly show that you meet the Specialty Requirements. Please fill out your application and supplemental questionnaire completely and correctly to receive full credit for any related education, training, and job experience. For each job held, give the name and address of your employer, your actual job title, beginning and ending dates, description of work performed, total number of hours worked (full or part time). Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for this job. Your application will be rejected if it is incomplete. We may reject your application at any time during the selection process. AVAILABLE SHIFT: Any Shift - Appointees must be willing to work any shift, including evenings, nights, weekends, and holidays. VACANCY INFORMATION: The eligible list resulting from this examination will be used to fill the Fire Prevention Engineering Assistant II vacancies in the County of Los Angeles Fire Department, as they occur. BACKGROUND CHECK INFORMATION: Candidates who are extended a conditional offer of employment will be required to complete a background check, including a review of any criminal convictions, which requires a fingerprint scan. A candidate with a conviction history which has a direct and adverse relationship with the duties of the Fire Prevention Engineering Assistant II position may undergo the process for his/her conditional offer of employment to be rescinded. If rescinded, a candidate's name will be removed from the certification list pursuant to Civil Service Rule 6.04. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for more information: http://lacountylibrary.org . NO SHARING OF USER ID, EMAIL AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The County of Los Angeles Fire Department is committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst various groups of people. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Department Contact Name: Fire Examination Section Department Contact Phone : (213) 466-5500 Department Contact Email: Fire-Examination@fire.lacounty.gov Teletype Phone: (800) 735-2922 For more information on Employment Information, click on the link below: http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf (Download PDF reader) For detailed information, please click here Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information FIRE DEPARTMENT TYPE OF RECRUITMENT OPEN COMPETTIVE JOB OPPORTUNITY FILING PERIOD July 25 2022 at 8:00 a.m. (PT) - Continuous EXAM NUMBER 33773Q This reposting is to remove the COVID-19 language and add information regarding Transfer of Scores and Anti-Racism, Diversity and Inclusion Initiative. THIS EXAMINATION WILL REMAIN OPEN UNTIL THE NEEDS OF THE DEPARTMENT ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. DEFINITION: Under general supervision, performs professional fire protection engineering work involving review and approval of complex construction plans, and inspection of building sites for compliance with fire protection codes and regulations. CLASSIFICATION STANDARDS: Positions allocable to this class are located in the Prevention Bureau of the Fire Department. Positions work under the administrative and technical supervision of a supervisory level fire prevention engineer. Incumbents are engaged in the performance of all fire protection engineering assignments. They are responsible for professional fire protection engineering work involving plan checks of technically complex structures, and review of fire flow and hydrant requirements for the purpose of safeguarding life and property against loss from fire, panic, and related hazards. Incumbents provide technical supervision to Fire Prevention Engineering Assistant I's. Incumbents in this class must possess thorough knowledge and understanding of engineering principles; acquired through academic training or related work experience, and thorough knowledge of fire codes and regulations; and fire hazardous materials. Incumbents must also exercise knowledge of the interpretation of legal land maps and parcels, and knowledge of mathematics sufficient to perform related engineering calculations. Essential Job Functions Conducts plan reviews and issues approvals for complex fire sprinkler systems (e.g., private fire line, wet-pipe, dry-pipe, pre-action, deluge and foam systems, standpipe and fire pump systems), fire alarm systems (e.g., automatic, manual, supervising station, emergency communications), fire sprinkler monitoring systems, and/or clean agent systems by reviewing and interpreting applicable codes (e.g., building, fire, residential, National Fire Protection Association (NFPA) standards); and comparing submitted plans (paper and computerized) using applicable software programs (e.g., Electronic Permitting and Inspection County of Los Angeles (EPIC LA)) in order to ensure that fire sprinkler systems and/or fire alarm systems are in compliance with minimum required codes and standards. Acts as a liaison for the Los Angeles County Fire department by attending meetings with upper management, local government officials (e.g., County/City, Water Departments, Building/Planning Department officials), and applicants (e.g., architects, engineers, contractors, owners); and interpreting and providing information pertaining to fire sprinkler/fire alarm system requirements in order to inform all involved of minimum code requirements for fire sprinkler systems and/or fire alarm systems. Clarifies and interprets fire sprinkler/fire alarm system requirements imposed on projects submitted for review by architects, engineers, or owners (e.g., home, building) by reviewing and interpreting applicable codes (e.g., building, fire, residential, National Fire Protection Association (NFPA) standards); communicating with applicants and providing a list of corrections; and ensuring compliance with applicable codes in order to approve the submitted projects. Consults with supervisor or higher-level staff for highly complex fire sprinkler/fire alarm system projects (e.g., large arenas, high-rise buildings, large warehouses) by conducting meetings and discussing the project; and presenting documentation (e.g., alternative means and method) in order to provide the applicant with final approval/denial of submitted projects. Conducts field inspections (e.g., fire flow test, fire pump acceptance test) by visiting project sites; witnessing or performing flow tests; and verifying test results in order to confirm project requirements are being met. Verifies calculations by reviewing submitted hydraulic calculations for trees, loops, and complex grid fire sprinkler systems; or reviewing voltage drop, back-up battery, and conduit fill calculations for fire alarm systems in order to ensure the submitted data supports what is on the plan. Collects fees associated with fire sprinkler and fire alarm systems by establishing the proper plan review fees; creating invoices for the fees; and verifying payment through Electronic Permitting and Inspection County of Los Angeles (EPIC LA) in order to ensure proper payment is received. Assist in new construction inspection on complex fire sprinkler/fire alarm system(s) by witnessing inspection and verifying proper installation of the system in order to confirm that the installation is in compliance with approved plans. Requirements SELECTION REQUIREMENTS: TRAINING AND EXPERIENCE: Option I: A Certificate of Registration* as a Fire Protection Engineer -AND- One year's experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) Option II: Graduation from an accredited** college with a bachelor's degree* specialization in civil engineering, mechanical engineering, electrical engineering or fire protection engineering - AND - One year's experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) Option III: Five years experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 3 - Moderate - Includes standing or walking most of the time, with bending, stooping, squatting, twisting, and reaching; includes working on irregular surfaces, occasionally lifting objects weighting over 25 pounds, and frequent lifting of 10-25 pounds. SPECIAL REQUIREMENT INFORMATION : *In order to receive credit for any certificate(s), license(s), or college or university degree, such as a Bachelor's degree or higher, you must include a legible copy of the certificate(s), license(s), or either the Official Degree, Official Transcript(s)*, or Official Letter from the accredited institution (which shows the area of specialization and the date the degree was awarded) with the Registrar's signature and school seal at the time of filing or within fifteen (15) calendar days of submitting an online application. If you are unable to attach your documents, you may e-mail them to Fire-Examination@fire.lacounty.gov or fax them to (323) 264-7159. Failure to provide any required documentation will result in application rejection . Please include your Name, Exam Number, and the Exam Title on the submitted documents. Note: "Official Transcript" is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and therefore, will not be accepted and will result in your application being incomplete and rejected. **Accredited institutions are those listed in the publications of regional, national or international accrediting agencies, which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also Acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). Additional Information EXAM CONTENT: This examination will consist of TWO (2) parts: PART I : An evaluation of Training and Experience, weighted 60% , assessing: Professional/Technical Knowledge of: Regulatory codes for fire sprinkler systems Regulatory codes for fire alarm systems General understanding of fire sprinkler system design General understanding of fire alarm system design General engineering terminology Problem Solving & Analysis SkillsMathematical AbilityTechnology Use Candidates must achieve a passing score of 70% or higher in Part I in order to advance to Part II. PART II : A structured interview, weighted 40% , assessing: Customer Focus & Relationship Building Ethics & Integrity Conscientiousness Conflict and Stress Management Adaptability Teamwork Oral Communication Candidates must achieve a passing score of 70% or higher on each weighted part in order to be placed on the eligible register. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Jasmine.Anderson@fire.lacounty.gov , Fire-Examination@fire.lacounty.gov , AOganesyan@hr.lacounty.gov , info@governmentjobs.com , noreply@proctoru.com , and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. It is also important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Notice of Non-Acceptance and Final Results letters will be sent via email. Test scores cannot be given over the phone. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on Find a Job, then click on Job Search Toolkit. You can also access test preparation for the computerized portion of the test by going to http://www.shldirect.com/practice_tests.html . While test study guides will help in preparing for the test, we advise you to review ALL related materials that you deem necessary. TRANSFER OF SCORES: Applicants who have taken identical components recently for other exams may have their scores automatically transferred to this examination This examination contains test components that may be used in the future for new examinations and your test scores may be transferred. SUPPLEMENTAL QUESTIONNAIRE: The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements and you have completely filled out your application. Please fill out your application and the supplemental questionnaire completely and correctly to receive full credit for any related education, training, and job experience. For each job held, give the name and address of your employer, your actual job title, beginning and ending dates, total number of hours worked (full or part-time), and description of work performed. Provide any relevant job experience and training in the spaces provided so we can evaluate your qualifications for this job. Your application will be rejected if it is incomplete. We may reject your application at any time during the selection process. In order to receive credit for any certificate(s), license(s), or college or university degree, such as a Bachelor's degree or higher, you must include a legible copy of the certificate(s), license(s), or either the Official Degree, Official Transcript(s)*, or Official Letter from the accredited institution (which shows the area of specialization and the date the degree was awarded) with the Registrar's signature and school seal at the time of filing or within fifteen (15) calendar days of submitting an online application. If you are unable to attach your documents, you may e-mail them to Fire-Examination@fire.lacounty.gov or fax them to (323) 264-7159. Failure to provide any required documentation will result in application rejection . Please include your Name, Exam Number, and the Exam Title on the submitted documents. Note : *Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and therefore, will not be accepted and will result in your application being incomplete and rejected. ELIGIBILTY INFORMATION: The names of candidates receiving a passing score on the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. AVAILABLE SHIFT: Any Shift- Appointees must be willing to work any shift, including evenings, nights, weekends, and holidays. BACKGROUND CHECK: Candidates who are extended a conditional offer of employment will be required to complete a background check, including a review of any criminal convictions, which requires a fingerprint scan. A candidate with a conviction history which has a direct and adverse relationship with the duties of the Fire Prevention Engineering Assistant II position may undergo the process for their conditional offer of employment to be rescinded. If rescinded, a candidate's name will be removed from the certification list pursuant to Civil Service Rule 6.04. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The County of Los Angeles Fire Department is committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst various groups of people. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. VACANCY INFORMATION: The eligible register resulting from this examination will be used to fill Fire Prevention Engineering Assistant II vacancies in the County of Los Angeles Fire Department, as they occur. APPLICATION AND FILING INFORMATION: Applications must be filed online only. We must receive your online application by 5:00 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button, when it becomes available, at the top right of this posting. You can also track the status of your application using this website. If you are unable to access the website, you may enter the following link to access your profile: http://www.governmentjobs.com/careers/lacounty . NOTE: We must receive all required documents, if any, at the time of filing or within fifteen (15) calendar days of submitting your online application . Please check your application to ensure that the documents are uploaded by logging on to County of Los Angeles Department of Human Resources website and reviewing your submitted application. Applicants must submit all documents to be considered (official diplomas, official transcripts, certificates, etc.) during application submission. All documents must be clear and legible. Although resumes may be uploaded as attachments to the online application, resumes cannot be accepted in lieu of completing the online application. If you are unable to attach documents, you may e-mail them to Fire-Examination@fire.lacounty.gov or fax the documents to (323) 264-7159 at the time of filing or within fifteen (15) calendar days of submitting your online application . Failure to provide the documentation will result in application rejection . Please include your Name, the Exam Number, and the Exam Title on the faxed documents. IMPORTANT NOTE: ADDITIONAL INFORMATION REGARDING ONLINE FILING Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Class Specification and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . SOCIAL SECURITY NUMBER: It is important that you provide your own Social Security Number (SSN) at the time of filing to ensure your application is processed accurately. Please include your SSN for record control purposes. Federal law requires that all employed persons have a SSN. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the Internet, you may borrow laptops and Wi-Fi hotspot from some public libraries throughout Los Angeles County to complete job applications. Please note that service hours and capacity may be limited at some public libraries. Refer to their website for more information: https://lacountylibrary.org/reopening NO SHARING OF USER ID, EMAIL AND PASSWORD: If you do not already have an account/profile with the County of Los Angeles, you will need to create one. All applicants must file their application online using their own user ID and password. Using someone else's user ID and password may erase the original candidate's application record. TESTING ACCOMODATION: If you need accommodation to take the assessment, let us know by contacting the ADA/ Testing Coordinator at Fire-Examination@fire.lacounty.gov . The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. ADA Coordinator Phone: (213) 466-5500 California Relay Services Phone: (800) 735-2922 Department Contact Name: Fire Examination Section Department Contact Phone: (213) 466-5500 Department Contact E-mail: Fire-Examination@fire.lacounty.gov Department Fax: (323) 264-7159 For detailed information, please click here Closing Date/Time: Continuous
Mar 05, 2024
Full Time
Position/Program Information FIRE DEPARTMENT TYPE OF RECRUITMENT OPEN COMPETTIVE JOB OPPORTUNITY FILING PERIOD July 25 2022 at 8:00 a.m. (PT) - Continuous EXAM NUMBER 33773Q This reposting is to remove the COVID-19 language and add information regarding Transfer of Scores and Anti-Racism, Diversity and Inclusion Initiative. THIS EXAMINATION WILL REMAIN OPEN UNTIL THE NEEDS OF THE DEPARTMENT ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. DEFINITION: Under general supervision, performs professional fire protection engineering work involving review and approval of complex construction plans, and inspection of building sites for compliance with fire protection codes and regulations. CLASSIFICATION STANDARDS: Positions allocable to this class are located in the Prevention Bureau of the Fire Department. Positions work under the administrative and technical supervision of a supervisory level fire prevention engineer. Incumbents are engaged in the performance of all fire protection engineering assignments. They are responsible for professional fire protection engineering work involving plan checks of technically complex structures, and review of fire flow and hydrant requirements for the purpose of safeguarding life and property against loss from fire, panic, and related hazards. Incumbents provide technical supervision to Fire Prevention Engineering Assistant I's. Incumbents in this class must possess thorough knowledge and understanding of engineering principles; acquired through academic training or related work experience, and thorough knowledge of fire codes and regulations; and fire hazardous materials. Incumbents must also exercise knowledge of the interpretation of legal land maps and parcels, and knowledge of mathematics sufficient to perform related engineering calculations. Essential Job Functions Conducts plan reviews and issues approvals for complex fire sprinkler systems (e.g., private fire line, wet-pipe, dry-pipe, pre-action, deluge and foam systems, standpipe and fire pump systems), fire alarm systems (e.g., automatic, manual, supervising station, emergency communications), fire sprinkler monitoring systems, and/or clean agent systems by reviewing and interpreting applicable codes (e.g., building, fire, residential, National Fire Protection Association (NFPA) standards); and comparing submitted plans (paper and computerized) using applicable software programs (e.g., Electronic Permitting and Inspection County of Los Angeles (EPIC LA)) in order to ensure that fire sprinkler systems and/or fire alarm systems are in compliance with minimum required codes and standards. Acts as a liaison for the Los Angeles County Fire department by attending meetings with upper management, local government officials (e.g., County/City, Water Departments, Building/Planning Department officials), and applicants (e.g., architects, engineers, contractors, owners); and interpreting and providing information pertaining to fire sprinkler/fire alarm system requirements in order to inform all involved of minimum code requirements for fire sprinkler systems and/or fire alarm systems. Clarifies and interprets fire sprinkler/fire alarm system requirements imposed on projects submitted for review by architects, engineers, or owners (e.g., home, building) by reviewing and interpreting applicable codes (e.g., building, fire, residential, National Fire Protection Association (NFPA) standards); communicating with applicants and providing a list of corrections; and ensuring compliance with applicable codes in order to approve the submitted projects. Consults with supervisor or higher-level staff for highly complex fire sprinkler/fire alarm system projects (e.g., large arenas, high-rise buildings, large warehouses) by conducting meetings and discussing the project; and presenting documentation (e.g., alternative means and method) in order to provide the applicant with final approval/denial of submitted projects. Conducts field inspections (e.g., fire flow test, fire pump acceptance test) by visiting project sites; witnessing or performing flow tests; and verifying test results in order to confirm project requirements are being met. Verifies calculations by reviewing submitted hydraulic calculations for trees, loops, and complex grid fire sprinkler systems; or reviewing voltage drop, back-up battery, and conduit fill calculations for fire alarm systems in order to ensure the submitted data supports what is on the plan. Collects fees associated with fire sprinkler and fire alarm systems by establishing the proper plan review fees; creating invoices for the fees; and verifying payment through Electronic Permitting and Inspection County of Los Angeles (EPIC LA) in order to ensure proper payment is received. Assist in new construction inspection on complex fire sprinkler/fire alarm system(s) by witnessing inspection and verifying proper installation of the system in order to confirm that the installation is in compliance with approved plans. Requirements SELECTION REQUIREMENTS: TRAINING AND EXPERIENCE: Option I: A Certificate of Registration* as a Fire Protection Engineer -AND- One year's experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) Option II: Graduation from an accredited** college with a bachelor's degree* specialization in civil engineering, mechanical engineering, electrical engineering or fire protection engineering - AND - One year's experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) Option III: Five years experience performing fire protection engineering work designing various types of fire sprinkler systems (e.g., wet-pipe, dry-pipe, pre-action, deluge and foam systems) or fire alarm systems (e.g., automatic, manual, supervising station, emergency communications) LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 3 - Moderate - Includes standing or walking most of the time, with bending, stooping, squatting, twisting, and reaching; includes working on irregular surfaces, occasionally lifting objects weighting over 25 pounds, and frequent lifting of 10-25 pounds. SPECIAL REQUIREMENT INFORMATION : *In order to receive credit for any certificate(s), license(s), or college or university degree, such as a Bachelor's degree or higher, you must include a legible copy of the certificate(s), license(s), or either the Official Degree, Official Transcript(s)*, or Official Letter from the accredited institution (which shows the area of specialization and the date the degree was awarded) with the Registrar's signature and school seal at the time of filing or within fifteen (15) calendar days of submitting an online application. If you are unable to attach your documents, you may e-mail them to Fire-Examination@fire.lacounty.gov or fax them to (323) 264-7159. Failure to provide any required documentation will result in application rejection . Please include your Name, Exam Number, and the Exam Title on the submitted documents. Note: "Official Transcript" is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and therefore, will not be accepted and will result in your application being incomplete and rejected. **Accredited institutions are those listed in the publications of regional, national or international accrediting agencies, which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also Acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). Additional Information EXAM CONTENT: This examination will consist of TWO (2) parts: PART I : An evaluation of Training and Experience, weighted 60% , assessing: Professional/Technical Knowledge of: Regulatory codes for fire sprinkler systems Regulatory codes for fire alarm systems General understanding of fire sprinkler system design General understanding of fire alarm system design General engineering terminology Problem Solving & Analysis SkillsMathematical AbilityTechnology Use Candidates must achieve a passing score of 70% or higher in Part I in order to advance to Part II. PART II : A structured interview, weighted 40% , assessing: Customer Focus & Relationship Building Ethics & Integrity Conscientiousness Conflict and Stress Management Adaptability Teamwork Oral Communication Candidates must achieve a passing score of 70% or higher on each weighted part in order to be placed on the eligible register. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Jasmine.Anderson@fire.lacounty.gov , Fire-Examination@fire.lacounty.gov , AOganesyan@hr.lacounty.gov , info@governmentjobs.com , noreply@proctoru.com , and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. It is also important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Notice of Non-Acceptance and Final Results letters will be sent via email. Test scores cannot be given over the phone. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on Find a Job, then click on Job Search Toolkit. You can also access test preparation for the computerized portion of the test by going to http://www.shldirect.com/practice_tests.html . While test study guides will help in preparing for the test, we advise you to review ALL related materials that you deem necessary. TRANSFER OF SCORES: Applicants who have taken identical components recently for other exams may have their scores automatically transferred to this examination This examination contains test components that may be used in the future for new examinations and your test scores may be transferred. SUPPLEMENTAL QUESTIONNAIRE: The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements and you have completely filled out your application. Please fill out your application and the supplemental questionnaire completely and correctly to receive full credit for any related education, training, and job experience. For each job held, give the name and address of your employer, your actual job title, beginning and ending dates, total number of hours worked (full or part-time), and description of work performed. Provide any relevant job experience and training in the spaces provided so we can evaluate your qualifications for this job. Your application will be rejected if it is incomplete. We may reject your application at any time during the selection process. In order to receive credit for any certificate(s), license(s), or college or university degree, such as a Bachelor's degree or higher, you must include a legible copy of the certificate(s), license(s), or either the Official Degree, Official Transcript(s)*, or Official Letter from the accredited institution (which shows the area of specialization and the date the degree was awarded) with the Registrar's signature and school seal at the time of filing or within fifteen (15) calendar days of submitting an online application. If you are unable to attach your documents, you may e-mail them to Fire-Examination@fire.lacounty.gov or fax them to (323) 264-7159. Failure to provide any required documentation will result in application rejection . Please include your Name, Exam Number, and the Exam Title on the submitted documents. Note : *Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and therefore, will not be accepted and will result in your application being incomplete and rejected. ELIGIBILTY INFORMATION: The names of candidates receiving a passing score on the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. AVAILABLE SHIFT: Any Shift- Appointees must be willing to work any shift, including evenings, nights, weekends, and holidays. BACKGROUND CHECK: Candidates who are extended a conditional offer of employment will be required to complete a background check, including a review of any criminal convictions, which requires a fingerprint scan. A candidate with a conviction history which has a direct and adverse relationship with the duties of the Fire Prevention Engineering Assistant II position may undergo the process for their conditional offer of employment to be rescinded. If rescinded, a candidate's name will be removed from the certification list pursuant to Civil Service Rule 6.04. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The County of Los Angeles Fire Department is committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst various groups of people. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. VACANCY INFORMATION: The eligible register resulting from this examination will be used to fill Fire Prevention Engineering Assistant II vacancies in the County of Los Angeles Fire Department, as they occur. APPLICATION AND FILING INFORMATION: Applications must be filed online only. We must receive your online application by 5:00 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button, when it becomes available, at the top right of this posting. You can also track the status of your application using this website. If you are unable to access the website, you may enter the following link to access your profile: http://www.governmentjobs.com/careers/lacounty . NOTE: We must receive all required documents, if any, at the time of filing or within fifteen (15) calendar days of submitting your online application . Please check your application to ensure that the documents are uploaded by logging on to County of Los Angeles Department of Human Resources website and reviewing your submitted application. Applicants must submit all documents to be considered (official diplomas, official transcripts, certificates, etc.) during application submission. All documents must be clear and legible. Although resumes may be uploaded as attachments to the online application, resumes cannot be accepted in lieu of completing the online application. If you are unable to attach documents, you may e-mail them to Fire-Examination@fire.lacounty.gov or fax the documents to (323) 264-7159 at the time of filing or within fifteen (15) calendar days of submitting your online application . Failure to provide the documentation will result in application rejection . Please include your Name, the Exam Number, and the Exam Title on the faxed documents. IMPORTANT NOTE: ADDITIONAL INFORMATION REGARDING ONLINE FILING Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Class Specification and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . SOCIAL SECURITY NUMBER: It is important that you provide your own Social Security Number (SSN) at the time of filing to ensure your application is processed accurately. Please include your SSN for record control purposes. Federal law requires that all employed persons have a SSN. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the Internet, you may borrow laptops and Wi-Fi hotspot from some public libraries throughout Los Angeles County to complete job applications. Please note that service hours and capacity may be limited at some public libraries. Refer to their website for more information: https://lacountylibrary.org/reopening NO SHARING OF USER ID, EMAIL AND PASSWORD: If you do not already have an account/profile with the County of Los Angeles, you will need to create one. All applicants must file their application online using their own user ID and password. Using someone else's user ID and password may erase the original candidate's application record. TESTING ACCOMODATION: If you need accommodation to take the assessment, let us know by contacting the ADA/ Testing Coordinator at Fire-Examination@fire.lacounty.gov . The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. ADA Coordinator Phone: (213) 466-5500 California Relay Services Phone: (800) 735-2922 Department Contact Name: Fire Examination Section Department Contact Phone: (213) 466-5500 Department Contact E-mail: Fire-Examination@fire.lacounty.gov Department Fax: (323) 264-7159 For detailed information, please click here Closing Date/Time: Continuous
City of Sacramento, CA
Sacramento, California, United States
THE POSITION THIS POSTING WILL BE OPEN UNTIL FILLED Application cut-off dates are weekly, every Wednesday The City of Sacramento’s Office of Public Safety Accountability (OPSA) encompasses oversight practitioners responsible for the investigation, review, and audit of allegations of misconduct involving the Sacramento Police Department (SPD) and the Sacramento Fire Department (SFD) personnel. OPSA ensures that investigations have been completed fairly, thoroughly, and objectively. The Office of Public Safety Accountability continues its efforts in the improvement of policing and better serving the interests of the public. The goals and objectives of the office involves creating meaningful opportunities for the community to influence decisions that impact them, incorporating innovative and progressive ideas to resolve issues, explaining challenges and limitations, and ensuring outcomes meet goals while remaining inclusive and accessible. IDEAL CANDIDATE STATEMENT The ideal candidate will have supervisory experience in a public or private agency and a working knowledge of criminal and/or civil investigation techniques and procedures. This candidate will support the director in overseeing operations and goals of the office. This candidate will be a collaborative leader with critical thinking abilities and the ability to enhance productivity and organizational performance. Exceptional oral and written communication skills as well as public-speaking skills. The purpose of this position is to assist the department director in the management of the operations of the department. DISTINGUISHING CHARACTERISTICS The Assistant Director of Public Safety Accountability is a single position management-level classification. The Assistant Director of Public Safety Accountability is distinguished from the Director of Public Safety Accountability in that the latter provides executive direction and oversight of the department. The Assistant Director of Public Safety and Accountability is authorized by the Director of Public Safety Accountability to act on their behalf on all aspects of department operations in their absence. SUPERVISION RECEIVED AND EXERCISED Executive Direction is provided by the Director of Public Safety Accountability, or other higher-level personnel. Directly supervises professional, technical, and/or support staff. ESSENTIAL DUTIES AND RESPONSIBILITIES This information is intended to be descriptive of the key responsibilities of the classification. The list of essential functions below does not identify all duties performed by any single incumbent in this classification. Additionally, please be aware of the legend below when referring to the physical demands of each essential function. Plan, organize, and manage the work of personnel performing the activities and operations of the assigned function through prioritizing, assigning and reviewing the work. Monitor, audit, and report on internal investigations conducted by the Sacramento Police Department Internal Affairs unit and the Sacramento Fire Department concerning allegations of excessive/unnecessary force or other misconduct issues as deemed appropriate. Advise the Director regarding any pending or ongoing OPSA matters of concern or potential significant impact on City operations. Monitor and/or conduct investigations on complaints received from citizens alleging misconduct or other concerns within the Police or Fire Departments. Make recommendations regarding the Police and Fire Department’s policies and procedures related to internal investigations and departmental operations. Participate as a member of both the Critical Incident team for the Police Department and the High-Profile Incident Notification call-up list for the Fire Department. Oversee and participate in the preparation, implementation, and monitoring of department budget. Participate in the preparation of complex statistical and narrative reports, correspondence, procedures, and other related documents. Participate on committees, boards, task forces, and in community activities. Perform related work of a similar nature and level as assigned. The above job responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. QUALIFICATIONS KNOWLEDGE REQUIREMENTS Principles and practices of modern public administration, particularly related to areas of law enforcement. Related California Penal Codes, Labor Codes, and essential elements contained in the California Peace Officers Bill of Rights. Investigative principles, methods, and practices. General legal principles, practices, terminology, and documents. Current literature, laws, regulations, and developments, as well as various agencies, that impact municipal police internal investigations. Research methods, report writing techniques, statistical concepts, and methods. Principles and techniques of project management. SKILL REQUIREMENTS Public speaking and making presentations to large groups. Use of modern office equipment, including computers, computer applications, and computer software, to accomplish a variety of tasks. EXPERIENCE AND EDUCATION Experience: Three (3) years of experience performing professional administrative/investigative or legal/investigative work with substantial involvement in law enforcement and/or fire department issues., of which, must have included one (1) year of supervision experience. Education: Possession of a bachelor’s degree from an accredited four-year college or university. Substitution: A master’s degree may substitute for one year of the required experience. OR Graduation from an approved school of law and current membership in the California State Bar may substitute for two years of the required experience. PROOF OF EDUCATION Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. PROOF OF MEMBERSHIP Proof of the required membership and/or license should be submitted with your application an d will be required at the time of appointment . Unofficial documents and/or copies are acceptable. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Certification & Other Requirements: This position may act as a member of the 24-hour Critical Incident Response Team, sharing responsibility with the Director of Public Safety Accountability to respond to critical public safety incidents involving both the Police and Fire departments. WORKING CONDITIONS Incumbents may be required to be on-call and work evening hours. PROBATIONARY PERIOD Not applicable. This is an exempt from civil service, at-will classification and does not serve a probationary period. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut- off date; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Proof of membership and/or license should be submitted online with your application. Proof of membership and/or license will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: Continuous
Mar 07, 2024
Full Time
THE POSITION THIS POSTING WILL BE OPEN UNTIL FILLED Application cut-off dates are weekly, every Wednesday The City of Sacramento’s Office of Public Safety Accountability (OPSA) encompasses oversight practitioners responsible for the investigation, review, and audit of allegations of misconduct involving the Sacramento Police Department (SPD) and the Sacramento Fire Department (SFD) personnel. OPSA ensures that investigations have been completed fairly, thoroughly, and objectively. The Office of Public Safety Accountability continues its efforts in the improvement of policing and better serving the interests of the public. The goals and objectives of the office involves creating meaningful opportunities for the community to influence decisions that impact them, incorporating innovative and progressive ideas to resolve issues, explaining challenges and limitations, and ensuring outcomes meet goals while remaining inclusive and accessible. IDEAL CANDIDATE STATEMENT The ideal candidate will have supervisory experience in a public or private agency and a working knowledge of criminal and/or civil investigation techniques and procedures. This candidate will support the director in overseeing operations and goals of the office. This candidate will be a collaborative leader with critical thinking abilities and the ability to enhance productivity and organizational performance. Exceptional oral and written communication skills as well as public-speaking skills. The purpose of this position is to assist the department director in the management of the operations of the department. DISTINGUISHING CHARACTERISTICS The Assistant Director of Public Safety Accountability is a single position management-level classification. The Assistant Director of Public Safety Accountability is distinguished from the Director of Public Safety Accountability in that the latter provides executive direction and oversight of the department. The Assistant Director of Public Safety and Accountability is authorized by the Director of Public Safety Accountability to act on their behalf on all aspects of department operations in their absence. SUPERVISION RECEIVED AND EXERCISED Executive Direction is provided by the Director of Public Safety Accountability, or other higher-level personnel. Directly supervises professional, technical, and/or support staff. ESSENTIAL DUTIES AND RESPONSIBILITIES This information is intended to be descriptive of the key responsibilities of the classification. The list of essential functions below does not identify all duties performed by any single incumbent in this classification. Additionally, please be aware of the legend below when referring to the physical demands of each essential function. Plan, organize, and manage the work of personnel performing the activities and operations of the assigned function through prioritizing, assigning and reviewing the work. Monitor, audit, and report on internal investigations conducted by the Sacramento Police Department Internal Affairs unit and the Sacramento Fire Department concerning allegations of excessive/unnecessary force or other misconduct issues as deemed appropriate. Advise the Director regarding any pending or ongoing OPSA matters of concern or potential significant impact on City operations. Monitor and/or conduct investigations on complaints received from citizens alleging misconduct or other concerns within the Police or Fire Departments. Make recommendations regarding the Police and Fire Department’s policies and procedures related to internal investigations and departmental operations. Participate as a member of both the Critical Incident team for the Police Department and the High-Profile Incident Notification call-up list for the Fire Department. Oversee and participate in the preparation, implementation, and monitoring of department budget. Participate in the preparation of complex statistical and narrative reports, correspondence, procedures, and other related documents. Participate on committees, boards, task forces, and in community activities. Perform related work of a similar nature and level as assigned. The above job responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. QUALIFICATIONS KNOWLEDGE REQUIREMENTS Principles and practices of modern public administration, particularly related to areas of law enforcement. Related California Penal Codes, Labor Codes, and essential elements contained in the California Peace Officers Bill of Rights. Investigative principles, methods, and practices. General legal principles, practices, terminology, and documents. Current literature, laws, regulations, and developments, as well as various agencies, that impact municipal police internal investigations. Research methods, report writing techniques, statistical concepts, and methods. Principles and techniques of project management. SKILL REQUIREMENTS Public speaking and making presentations to large groups. Use of modern office equipment, including computers, computer applications, and computer software, to accomplish a variety of tasks. EXPERIENCE AND EDUCATION Experience: Three (3) years of experience performing professional administrative/investigative or legal/investigative work with substantial involvement in law enforcement and/or fire department issues., of which, must have included one (1) year of supervision experience. Education: Possession of a bachelor’s degree from an accredited four-year college or university. Substitution: A master’s degree may substitute for one year of the required experience. OR Graduation from an approved school of law and current membership in the California State Bar may substitute for two years of the required experience. PROOF OF EDUCATION Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. PROOF OF MEMBERSHIP Proof of the required membership and/or license should be submitted with your application an d will be required at the time of appointment . Unofficial documents and/or copies are acceptable. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Certification & Other Requirements: This position may act as a member of the 24-hour Critical Incident Response Team, sharing responsibility with the Director of Public Safety Accountability to respond to critical public safety incidents involving both the Police and Fire departments. WORKING CONDITIONS Incumbents may be required to be on-call and work evening hours. PROBATIONARY PERIOD Not applicable. This is an exempt from civil service, at-will classification and does not serve a probationary period. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut- off date; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Proof of membership and/or license should be submitted online with your application. Proof of membership and/or license will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: Continuous
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Lucas College of Business Dean, the Executive Assistant to the Dean provides executive administrative support to the Dean and Associate Deans, serving as a central support for the Lucas College and Graduate School offices. This senior administrative analyst interfaces with a wide variety of stakeholders to the college and acts as a liaison with the University administration and units across campus as required. This position also maintains cooperative working relationships within a diverse multicultural environment, Dean’s stakeholders, especially externally with potential donors, business and community leaders, both domestically and internationally. The incumbent also oversees and coordinates key events in relation to advisory board and donor development. Key Responsibilities Acts as a liaison with the University Administration and units such as Faculty Services, Advancement, and other colleges and departments as required, and interfaces with a wide variety of stakeholders including senior members of the administration, dean’s advisory board, alumni, community and business leaders, potential donors, government agencies and international organizations. Provides interpretation and analysis of Presidential Directives, Academic Senate policies or other university and CSU policies to the Lucas College Dean and Associate Deans, and serves as an advisor for the college departments, units, and offices on policy interpretation. Conducts research on policies, as necessary, to inform Dean’s and college management team’s decision-making. Receives, generates, and transmits reports, papers and other general correspondence that relate to planning, development, and decision making within the Lucas College. Analyzes and prepares supporting materials as needed. Acts as front line support to the Dean. Manages the Dean's calendar, meeting arrangements and appointments. Attend meetings to capture meeting minutes, as directed by Dean. Responsible for the day-to-day coordination of timeliness and deadlines for the Dean. Responsible for coordinating all Dean’s and Dean’s guest travel arrangements. Creates monthly alumni “Business Briefs” newsletter and coordinates distribution with alumni relations Works with donors by trying to understand the history and background of donor collegial affiliations. Working with Development Officers and as directed by the Dean to prepare proposals, impact reports and maintains donor pipeline records. Advises Development Officers of potential donor collaborative Lucas College events and social or speaking opportunities. Facilitates innovative donor engagement and/or event interest with college faculty staff and students. Provides general administrative and logistical support to Development Officers, which includes but is not limited to: meeting/travel arrangements, drafting high level correspondence and briefings, and providing event support. Provides a diverse range of support to the Director of Accreditation, including facilitating faculty forums and online surveys to collect necessary data. Analyzes and prepares supporting materials as needed. Manages AACSB Accreditation review team visit logistics and provides high-level support to the team for the duration of the review period. Provides the same level of support and management to the AACSB Accreditation mock-review team visit. Manages the overall LCoB lecturer evaluation processes (both annual and cumulative) using the University activity reporting database (currently eFaculty). Create cases for all Cumulative evaluations in the reporting database. Arrange Cumulative college deadlines calendar with the Associate Dean of Undergraduate Programs. Knowledge, Skills & Abilities Ability to effectively establish and maintain cooperative working relationships within a very diverse multicultural environment, especially externally with potential donors and business and community leaders, both domestically and internationally. Strong analytical, oral and written communication skills are essential. Ability to initiate, compose and appropriately format correspondence and reports. Ability to perform accurately in a detail-oriented environment. Ability to interface externally with senior business management, government agencies, community and international leaders, and must possess excellent customer service and public relations skills. Ability to analyze data and make accurate projections. Ability to make sound independent decisions and exercise sound judgment. Must possess excellent customer service and public relations skills. Ability to set priorities to maximize the Dean's effectiveness and time-management, balancing external and internal demands. Ability to respond to difficult inquiries or complaints from the University. Working knowledge of software applications, such as MS Office. Proficient in use of SJSU applications (e.g. Financial Transaction Services (FTS), MySJSU, and SJSU@Work, Zoom, DocuSign or current software applications). Ability to respond to difficult inquiries or complaints from the University. Ability to maintain composure in high-stress situations. Ability to address problems and develop solutions. Ability to communicate with constituents in a professional and respectful manner. Required Qualifications A bachelor's degree and/or equivalent training. Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Equivalent of eight years of experience of administrative support to senior level managers/C-Suite. Excellent technical office skills - develop presentation materials, create & analyze spreadsheets, merge data, and calendaring using tools such as Microsoft Word, Excel, PowerPoint, Google mail and calendar, and/or other applications. Demonstrated organizational skills. Experience high level administrative support with ability to maintain confidentiality and work independently. Proficient in preparing high level written and electronic correspondence. Excellent oral and written communication skills. Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,582/month - $7,000/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: January 29, 2024 through February 12. 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jan 29 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary Reporting to the Lucas College of Business Dean, the Executive Assistant to the Dean provides executive administrative support to the Dean and Associate Deans, serving as a central support for the Lucas College and Graduate School offices. This senior administrative analyst interfaces with a wide variety of stakeholders to the college and acts as a liaison with the University administration and units across campus as required. This position also maintains cooperative working relationships within a diverse multicultural environment, Dean’s stakeholders, especially externally with potential donors, business and community leaders, both domestically and internationally. The incumbent also oversees and coordinates key events in relation to advisory board and donor development. Key Responsibilities Acts as a liaison with the University Administration and units such as Faculty Services, Advancement, and other colleges and departments as required, and interfaces with a wide variety of stakeholders including senior members of the administration, dean’s advisory board, alumni, community and business leaders, potential donors, government agencies and international organizations. Provides interpretation and analysis of Presidential Directives, Academic Senate policies or other university and CSU policies to the Lucas College Dean and Associate Deans, and serves as an advisor for the college departments, units, and offices on policy interpretation. Conducts research on policies, as necessary, to inform Dean’s and college management team’s decision-making. Receives, generates, and transmits reports, papers and other general correspondence that relate to planning, development, and decision making within the Lucas College. Analyzes and prepares supporting materials as needed. Acts as front line support to the Dean. Manages the Dean's calendar, meeting arrangements and appointments. Attend meetings to capture meeting minutes, as directed by Dean. Responsible for the day-to-day coordination of timeliness and deadlines for the Dean. Responsible for coordinating all Dean’s and Dean’s guest travel arrangements. Creates monthly alumni “Business Briefs” newsletter and coordinates distribution with alumni relations Works with donors by trying to understand the history and background of donor collegial affiliations. Working with Development Officers and as directed by the Dean to prepare proposals, impact reports and maintains donor pipeline records. Advises Development Officers of potential donor collaborative Lucas College events and social or speaking opportunities. Facilitates innovative donor engagement and/or event interest with college faculty staff and students. Provides general administrative and logistical support to Development Officers, which includes but is not limited to: meeting/travel arrangements, drafting high level correspondence and briefings, and providing event support. Provides a diverse range of support to the Director of Accreditation, including facilitating faculty forums and online surveys to collect necessary data. Analyzes and prepares supporting materials as needed. Manages AACSB Accreditation review team visit logistics and provides high-level support to the team for the duration of the review period. Provides the same level of support and management to the AACSB Accreditation mock-review team visit. Manages the overall LCoB lecturer evaluation processes (both annual and cumulative) using the University activity reporting database (currently eFaculty). Create cases for all Cumulative evaluations in the reporting database. Arrange Cumulative college deadlines calendar with the Associate Dean of Undergraduate Programs. Knowledge, Skills & Abilities Ability to effectively establish and maintain cooperative working relationships within a very diverse multicultural environment, especially externally with potential donors and business and community leaders, both domestically and internationally. Strong analytical, oral and written communication skills are essential. Ability to initiate, compose and appropriately format correspondence and reports. Ability to perform accurately in a detail-oriented environment. Ability to interface externally with senior business management, government agencies, community and international leaders, and must possess excellent customer service and public relations skills. Ability to analyze data and make accurate projections. Ability to make sound independent decisions and exercise sound judgment. Must possess excellent customer service and public relations skills. Ability to set priorities to maximize the Dean's effectiveness and time-management, balancing external and internal demands. Ability to respond to difficult inquiries or complaints from the University. Working knowledge of software applications, such as MS Office. Proficient in use of SJSU applications (e.g. Financial Transaction Services (FTS), MySJSU, and SJSU@Work, Zoom, DocuSign or current software applications). Ability to respond to difficult inquiries or complaints from the University. Ability to maintain composure in high-stress situations. Ability to address problems and develop solutions. Ability to communicate with constituents in a professional and respectful manner. Required Qualifications A bachelor's degree and/or equivalent training. Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Equivalent of eight years of experience of administrative support to senior level managers/C-Suite. Excellent technical office skills - develop presentation materials, create & analyze spreadsheets, merge data, and calendaring using tools such as Microsoft Word, Excel, PowerPoint, Google mail and calendar, and/or other applications. Demonstrated organizational skills. Experience high level administrative support with ability to maintain confidentiality and work independently. Proficient in preparing high level written and electronic correspondence. Excellent oral and written communication skills. Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,582/month - $7,000/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: January 29, 2024 through February 12. 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jan 29 2024 Pacific Standard Time Applications close: Closing Date/Time:
Fire Chief
City of San Antonio, TX
Please follow this link to view the full brochure: https://www.affionpublic.com/position/fire-chief-city-of-san-antonio/
About San Antonio
The City of San Antonio is the nation’s 7th largest city and is home to more than 1.5 million residents, covers 505 square miles and is located in South Central Texas, approximately 140 miles from the Gulf of Mexico, San Antonio offers its residents one of the most attractive and affordable lifestyles in the country. Residents enjoy one of the lowest tax rates in the state as well as a plentiful supply of high-quality housing and low utility rates. The economy of San Antonio is an excellent mix of business services, manufacturing, health care, communications, corporate and regional offices, government, and the convention and tourism industry.
San Antonio is also home to one of the largest concentrations of military bases in the United States. One of the nation's fastest growing cities, San Antonio is rich in recreational and cultural opportunities with over 15,000 acres of public parks and 150 miles of trails, over 50 museums and galleries, and home to the 5-time champion San Antonio Spurs. The Historic San Antonio Missions are Texas’ only UNESCO World Heritage site and is a UNESCO designated Creative City of Gastronomy.
City Government
San Antonio has a Council-Manager form of government with an eleven-member City Council. Councilmembers are elected by District, while the Mayor is elected at-large. The term of office for the Mayor and all members of the City are two-year terms, for not more than four (4) full terms of office. The City Council appoints the City Manager, who appoints all officials in executive positions with the exception of the City Clerk, City Auditor, Presiding Judge, and Municipal Judges.
The City of San Antonio has been recognized for its high level of professional management by the ICMA and National Civic League, amongst others. For ten consecutive years, the City has maintained a AAA bond rating. The Fiscal Year 2024 adopted operating budget is $3.7 billion with close to 13,000 employees across approximately 40 departments. The City has made a commitment to advancing diversity, equity and inclusion, primarily through the formation of a citywide Office of Equity in 2017, which was transformed into the Department of Diversity, Equity, Inclusion, and Accessibility (DEIA) in 2022.
SAFD Fire Department
The San Antonio Fire Department (SAFD) plays a significant role in community safety with a $374 million annual budget and over 1,900 employees. The Department is the 2nd largest metro city that holds both an international accreditation and an Insurance Services Office (ISO) class 1 rating. The Department currently staffs 54 engines, 21 ladder trucks, 43 ambulances, 2 technical rescue teams, 2 hazardous materials teams, and an airport rescue division within the 54 fire stations. SAFD Firefighters are covered by a collective bargaining agreement between the City of San Antonio and Local 624 International Association of Firefighters.
The services provided by the Department include fire suppression, emergency medical services, emergency management, and rescue services. The Department conducts inspections for building safety, issues permits, investigates fires of suspicious nature, maintains firefighting apparatus and equipment, receives and dispatches calls for fire and medical services, trains departmental personnel, conducts community education, and coordinates the homeland security/emergency preparedness efforts of the City.
In 2022, the Department responded to a total of 240,796 emergencies including 6,173 fire calls, 192,226 emergency medical services calls, 1,066 hazardous material calls, 482 technical rescue calls and 40,849 miscellaneous/other calls. Servicing these calls resulted in 445,974 unit movements including 69,984 EMS transports.
The San Antonio Fire Department is an all-hazards response agency that has employed innovative strategies to move forward to the future and provide services to the public more efficiently and effectively. Initiatives implemented by the Department to keep up with increased demand for services and continuous process improvement include the Mobile Integrated Health, Hero Like Her recruitment program, Clinical Dispatch, Whole Blood Initiative, and the Medical Special Operations Unit.
The SAFD has a variety of divisions that serve the residents of San Antonio.
The Communications Division provides medical and fire dispatch for emergency calls.
Emergency Medical Services (EMS) responds to medical emergencies. All units have certified paramedics.
The Firefighting Division provides fire protection, rescue services, and medical first responder service.
The Fire Prevention Division enforces fire codes to keep residents safe. The division includes public outreach and public education with the FireSafeSA Program.
The Training Division manages the Fire Cadet Training Program and provides continuing education for all SAFD Firefighters.
Public Information Office (PIO) provides information to the public and media about SAFD incidents and activities.
The Services and Logistics Division ensures that all San Antonio Fire Department Apparatuses are at a readily state to respond to any emergencies.
Health and Wellness fosters the Department’s goal of ‘personnel resiliency’. Medical examinations are designed to detect any serious medical conditions and educate employees on: health improvement, injury prevention, injury treatment and rehabilitation, emotional and spiritual well being and physical fitness. The Department also implemented a cancer prevention initiative for firefighters.
Our Mission Statement
To provide the highest level of professional service to the public by protecting lives, property, and the environment while providing life safety community education. To safely prevent harm through caring service.
Our Vision
To be a service driven, nationally recognized leader in providing emergency services with exceptional leadership, open communication, state-of-the-art resources, and a healthy, highly trained, and motivated workforce.
Our Core Values
We believe in conducting ourselves with integrity, honesty, concern and respect for each other and the public. We have a high regard for teamwork and esprit de corps and possess a strong commitment to serving with pride and professionalism while honoring the noble traditions of the fire service.
The Position
The Fire Chief reports to the Deputy City Manager, and is responsible for planning, directing,
managing, and overseeing the activities and operations of the Fire Department, including fire
prevention, emergency medical service, emergency management, and general administration.
The Fire Chief coordinates complex assignments and projects with outside agencies, other City
departments, and the City Managers Office. Exercises direct supervision over staff.
Essential Job Functions
Assumes full management responsibility for all department services and activities, including the administration of the communications, emergency management, emergency medical service, and fire prevention divisions; and recommends and administers policies and procedures.
Manages the development and implementation of department goals, objectives, policies, and priorities for each assigned service area; establishes, within City policy, appropriate service and staffing levels; and allocates resources accordingly.
Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; and identifies opportunities for improvement, and directs the implementation of changes.
Acts as official departmental representative to other City departments, City Manager's Office, elected officials, and outside agencies; explains, justifies, and defends department programs, policies, and activities; and negotiates and resolves sensitive, significant, and controversial issues.
Selects, motivates, and evaluates department staff; provides or coordinates training and works with employees to correct deficiencies; and implements and administers disciplinary and termination procedures.
Plans, directs, and coordinates, through subordinate-level staff, the department work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures.
Manages and participates in the development and administration of the department budget; estimates funds needed for staffing, equipment, materials, and supplies; directs the monitoring and approval of expenditures; and directs the preparation and implementation of budgetary adjustments as necessary.
Coordinates departmental activities with those of other departments and outside agencies and organizations; provides staff assistance to the City Manager, Deputy City Manager, Assistant City Managers, and City Council; and prepares and presents staff reports and other necessary communications.
Responds to and resolves sensitive inquiries and complaints from both internal and external sources.
Attends City Council meetings and takes necessary action regarding Council agenda items.
Develops and implements department safety and training programs; establishes programs that limit the severity and number of on-the-job injuries and accidents.
Provides staff support to boards and commissions; attends and participates in professional group meetings; and stays abreast of new trends and innovations in the field of fire science.
Responds to major alarms and natural or human-made disasters; personally directs fire suppression and other emergency service activities as necessary.
Directs and oversees the administration of the collective bargaining agreement; maintains liaison with labor representatives; ensures maintenance of management rights.
Directs and participates in the research of alternative approaches to fire suppression, hazardous material handling, fire and life safety codes, and emergency programs.
Knowledge, Skills, and Abilities
Knowledge of operational characteristics, services, and activities of fire prevention and suppression programs.
Knowledge of organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
Knowledge of advanced principles and practices of municipal budget preparation and administration.
Knowledge of principles of supervision, training, and performance evaluation.
Knowledge of organization, function, and authority of various City departments.
Knowledge of operation, maintenance, and uses of fire fighting apparatus and equipment.
Knowledge of pertinent Federal, State, and local laws, codes, and regulations including the Uniform Fire Code and Insurance Services Office (ISO) grading schedule.
Knowledge of Federal, State, and local laws related to safety, DOT, workers' compensation, liability, regulations and standards.
Knowledge of basic factors that cause accidents and incident command theory.
Ability to develop, implement, and administer goals, objectives, and procedures for providing effective and efficient fire suppression and prevention services for the City
Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of established goals.
Ability to identify and respond to community and City Council issues, concerns, and needs.
Ability to prepare and administer a complex departmental budget and allocate limited resources in a cost-effective manner.
Ability to provide administrative and professional leadership and direction to subordinate staff.
Ability to establish and maintain effective working relationships with City staff and officials, other government officials, community groups, the general public, and media representatives.
Ability to plan, direct, and review fire suppression, fire and safety code compliance, emergency medical service, and hazardous materials emergency services.
Ability to respond rapidly and effectively in emergencies.
Ability to evaluate options for accident prevention.
Education & Experience
Qualified candidates will have a Bachelor's Degree from an accredited college in Fire Science, Public Administration, or a closely related field, in addition to ten (10) years of increasingly responsible professional experience in municipal firefighting, including five (5) years of senior command, administrative, or supervisory responsibility. An equivalent combination of education and experience will be considered.
Ideal Candidate
The ideal candidate for this role will possess experience in operations, fire prevention, safety, education, emergency prevention, arson investigations, community outreach, and recruitment. Additionally, a solid background in fiscal management and budget oversight is essential.
We are seeking a visionary leader with exceptional managerial capabilities, strategic planning expertise, and strong decision-making skills. The ideal candidate should be a strong leader who demonstrates adeptness in developing relationships with both sworn and civilian personnel within SAFD, as well as with the City Manager, City Council, department directors, and the community. Experience in navigating unionized environments and a track record of fostering collaborative relationships with labor and employee associations are crucial.
Excellent communication skills, both written and verbal, are paramount, along with a demonstrated ability to collaborate, negotiate, and build cohesive teams. The ideal candidate should possess a proven ability to implement organizational changes that enhance the operational efficiency of the department. Critical skills to include integrity, transparency, and adherence to the highest ethical standards are essential qualities of this role.
Salary
The City of San Antonio is offering a competitive salary commensurate with experience. The City offers generous benefits and retirement including annual and personal leave; monthly car allowances, deferred compensation plan, relocation/moving expenses and participation in the Texas Municipal Retirement System (TMRS).
How to Apply
Interested applicants should forward a cover letter and resume to:
resumes@affionpublic.com
Reference: SAFC
Affion Public
PO Box 794
Hershey, PA 17033
888.321.4922
www.affionpublic.com
*The deadline to receive resumes is March 30, 2024*
The City of San Antonio is an Equal Employment Opportunity Employer.
Mar 08, 2024
Full Time
Fire Chief
City of San Antonio, TX
Please follow this link to view the full brochure: https://www.affionpublic.com/position/fire-chief-city-of-san-antonio/
About San Antonio
The City of San Antonio is the nation’s 7th largest city and is home to more than 1.5 million residents, covers 505 square miles and is located in South Central Texas, approximately 140 miles from the Gulf of Mexico, San Antonio offers its residents one of the most attractive and affordable lifestyles in the country. Residents enjoy one of the lowest tax rates in the state as well as a plentiful supply of high-quality housing and low utility rates. The economy of San Antonio is an excellent mix of business services, manufacturing, health care, communications, corporate and regional offices, government, and the convention and tourism industry.
San Antonio is also home to one of the largest concentrations of military bases in the United States. One of the nation's fastest growing cities, San Antonio is rich in recreational and cultural opportunities with over 15,000 acres of public parks and 150 miles of trails, over 50 museums and galleries, and home to the 5-time champion San Antonio Spurs. The Historic San Antonio Missions are Texas’ only UNESCO World Heritage site and is a UNESCO designated Creative City of Gastronomy.
City Government
San Antonio has a Council-Manager form of government with an eleven-member City Council. Councilmembers are elected by District, while the Mayor is elected at-large. The term of office for the Mayor and all members of the City are two-year terms, for not more than four (4) full terms of office. The City Council appoints the City Manager, who appoints all officials in executive positions with the exception of the City Clerk, City Auditor, Presiding Judge, and Municipal Judges.
The City of San Antonio has been recognized for its high level of professional management by the ICMA and National Civic League, amongst others. For ten consecutive years, the City has maintained a AAA bond rating. The Fiscal Year 2024 adopted operating budget is $3.7 billion with close to 13,000 employees across approximately 40 departments. The City has made a commitment to advancing diversity, equity and inclusion, primarily through the formation of a citywide Office of Equity in 2017, which was transformed into the Department of Diversity, Equity, Inclusion, and Accessibility (DEIA) in 2022.
SAFD Fire Department
The San Antonio Fire Department (SAFD) plays a significant role in community safety with a $374 million annual budget and over 1,900 employees. The Department is the 2nd largest metro city that holds both an international accreditation and an Insurance Services Office (ISO) class 1 rating. The Department currently staffs 54 engines, 21 ladder trucks, 43 ambulances, 2 technical rescue teams, 2 hazardous materials teams, and an airport rescue division within the 54 fire stations. SAFD Firefighters are covered by a collective bargaining agreement between the City of San Antonio and Local 624 International Association of Firefighters.
The services provided by the Department include fire suppression, emergency medical services, emergency management, and rescue services. The Department conducts inspections for building safety, issues permits, investigates fires of suspicious nature, maintains firefighting apparatus and equipment, receives and dispatches calls for fire and medical services, trains departmental personnel, conducts community education, and coordinates the homeland security/emergency preparedness efforts of the City.
In 2022, the Department responded to a total of 240,796 emergencies including 6,173 fire calls, 192,226 emergency medical services calls, 1,066 hazardous material calls, 482 technical rescue calls and 40,849 miscellaneous/other calls. Servicing these calls resulted in 445,974 unit movements including 69,984 EMS transports.
The San Antonio Fire Department is an all-hazards response agency that has employed innovative strategies to move forward to the future and provide services to the public more efficiently and effectively. Initiatives implemented by the Department to keep up with increased demand for services and continuous process improvement include the Mobile Integrated Health, Hero Like Her recruitment program, Clinical Dispatch, Whole Blood Initiative, and the Medical Special Operations Unit.
The SAFD has a variety of divisions that serve the residents of San Antonio.
The Communications Division provides medical and fire dispatch for emergency calls.
Emergency Medical Services (EMS) responds to medical emergencies. All units have certified paramedics.
The Firefighting Division provides fire protection, rescue services, and medical first responder service.
The Fire Prevention Division enforces fire codes to keep residents safe. The division includes public outreach and public education with the FireSafeSA Program.
The Training Division manages the Fire Cadet Training Program and provides continuing education for all SAFD Firefighters.
Public Information Office (PIO) provides information to the public and media about SAFD incidents and activities.
The Services and Logistics Division ensures that all San Antonio Fire Department Apparatuses are at a readily state to respond to any emergencies.
Health and Wellness fosters the Department’s goal of ‘personnel resiliency’. Medical examinations are designed to detect any serious medical conditions and educate employees on: health improvement, injury prevention, injury treatment and rehabilitation, emotional and spiritual well being and physical fitness. The Department also implemented a cancer prevention initiative for firefighters.
Our Mission Statement
To provide the highest level of professional service to the public by protecting lives, property, and the environment while providing life safety community education. To safely prevent harm through caring service.
Our Vision
To be a service driven, nationally recognized leader in providing emergency services with exceptional leadership, open communication, state-of-the-art resources, and a healthy, highly trained, and motivated workforce.
Our Core Values
We believe in conducting ourselves with integrity, honesty, concern and respect for each other and the public. We have a high regard for teamwork and esprit de corps and possess a strong commitment to serving with pride and professionalism while honoring the noble traditions of the fire service.
The Position
The Fire Chief reports to the Deputy City Manager, and is responsible for planning, directing,
managing, and overseeing the activities and operations of the Fire Department, including fire
prevention, emergency medical service, emergency management, and general administration.
The Fire Chief coordinates complex assignments and projects with outside agencies, other City
departments, and the City Managers Office. Exercises direct supervision over staff.
Essential Job Functions
Assumes full management responsibility for all department services and activities, including the administration of the communications, emergency management, emergency medical service, and fire prevention divisions; and recommends and administers policies and procedures.
Manages the development and implementation of department goals, objectives, policies, and priorities for each assigned service area; establishes, within City policy, appropriate service and staffing levels; and allocates resources accordingly.
Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; and identifies opportunities for improvement, and directs the implementation of changes.
Acts as official departmental representative to other City departments, City Manager's Office, elected officials, and outside agencies; explains, justifies, and defends department programs, policies, and activities; and negotiates and resolves sensitive, significant, and controversial issues.
Selects, motivates, and evaluates department staff; provides or coordinates training and works with employees to correct deficiencies; and implements and administers disciplinary and termination procedures.
Plans, directs, and coordinates, through subordinate-level staff, the department work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures.
Manages and participates in the development and administration of the department budget; estimates funds needed for staffing, equipment, materials, and supplies; directs the monitoring and approval of expenditures; and directs the preparation and implementation of budgetary adjustments as necessary.
Coordinates departmental activities with those of other departments and outside agencies and organizations; provides staff assistance to the City Manager, Deputy City Manager, Assistant City Managers, and City Council; and prepares and presents staff reports and other necessary communications.
Responds to and resolves sensitive inquiries and complaints from both internal and external sources.
Attends City Council meetings and takes necessary action regarding Council agenda items.
Develops and implements department safety and training programs; establishes programs that limit the severity and number of on-the-job injuries and accidents.
Provides staff support to boards and commissions; attends and participates in professional group meetings; and stays abreast of new trends and innovations in the field of fire science.
Responds to major alarms and natural or human-made disasters; personally directs fire suppression and other emergency service activities as necessary.
Directs and oversees the administration of the collective bargaining agreement; maintains liaison with labor representatives; ensures maintenance of management rights.
Directs and participates in the research of alternative approaches to fire suppression, hazardous material handling, fire and life safety codes, and emergency programs.
Knowledge, Skills, and Abilities
Knowledge of operational characteristics, services, and activities of fire prevention and suppression programs.
Knowledge of organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
Knowledge of advanced principles and practices of municipal budget preparation and administration.
Knowledge of principles of supervision, training, and performance evaluation.
Knowledge of organization, function, and authority of various City departments.
Knowledge of operation, maintenance, and uses of fire fighting apparatus and equipment.
Knowledge of pertinent Federal, State, and local laws, codes, and regulations including the Uniform Fire Code and Insurance Services Office (ISO) grading schedule.
Knowledge of Federal, State, and local laws related to safety, DOT, workers' compensation, liability, regulations and standards.
Knowledge of basic factors that cause accidents and incident command theory.
Ability to develop, implement, and administer goals, objectives, and procedures for providing effective and efficient fire suppression and prevention services for the City
Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of established goals.
Ability to identify and respond to community and City Council issues, concerns, and needs.
Ability to prepare and administer a complex departmental budget and allocate limited resources in a cost-effective manner.
Ability to provide administrative and professional leadership and direction to subordinate staff.
Ability to establish and maintain effective working relationships with City staff and officials, other government officials, community groups, the general public, and media representatives.
Ability to plan, direct, and review fire suppression, fire and safety code compliance, emergency medical service, and hazardous materials emergency services.
Ability to respond rapidly and effectively in emergencies.
Ability to evaluate options for accident prevention.
Education & Experience
Qualified candidates will have a Bachelor's Degree from an accredited college in Fire Science, Public Administration, or a closely related field, in addition to ten (10) years of increasingly responsible professional experience in municipal firefighting, including five (5) years of senior command, administrative, or supervisory responsibility. An equivalent combination of education and experience will be considered.
Ideal Candidate
The ideal candidate for this role will possess experience in operations, fire prevention, safety, education, emergency prevention, arson investigations, community outreach, and recruitment. Additionally, a solid background in fiscal management and budget oversight is essential.
We are seeking a visionary leader with exceptional managerial capabilities, strategic planning expertise, and strong decision-making skills. The ideal candidate should be a strong leader who demonstrates adeptness in developing relationships with both sworn and civilian personnel within SAFD, as well as with the City Manager, City Council, department directors, and the community. Experience in navigating unionized environments and a track record of fostering collaborative relationships with labor and employee associations are crucial.
Excellent communication skills, both written and verbal, are paramount, along with a demonstrated ability to collaborate, negotiate, and build cohesive teams. The ideal candidate should possess a proven ability to implement organizational changes that enhance the operational efficiency of the department. Critical skills to include integrity, transparency, and adherence to the highest ethical standards are essential qualities of this role.
Salary
The City of San Antonio is offering a competitive salary commensurate with experience. The City offers generous benefits and retirement including annual and personal leave; monthly car allowances, deferred compensation plan, relocation/moving expenses and participation in the Texas Municipal Retirement System (TMRS).
How to Apply
Interested applicants should forward a cover letter and resume to:
resumes@affionpublic.com
Reference: SAFC
Affion Public
PO Box 794
Hershey, PA 17033
888.321.4922
www.affionpublic.com
*The deadline to receive resumes is March 30, 2024*
The City of San Antonio is an Equal Employment Opportunity Employer.
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under the general direction of the Senior Director, University Housing Services the Assistant Director of Strategies, Staffing & Systems Management is responsible for the development and management of residential management and locking database. This work includes analyzing the needs of the department and structures resources to manage workflow processes including but not limited to electronic system modules, electronic access systems, hiring, and onboarding. The position leads recruitment efforts including chairing search committees, managing searches, and assisting other search committees. The position also lead professional development efforts, training, policy development and documentation of policies, processes and protocols. Key Responsibilities Manages StarRez database system modules, reports, dashboards and Web Portal including but not limited to room inspection forms, reports, student employment applications, and other system database modules Manages S2 and Doormacaba locking database systems including but not limited to residential access upload, access permissions, access settings, etc. Designs resources including but not limited to user guides, digital walkthroughs, etc. to assist database users with utilization of StarRez and S2 and Doormacaba locking database systems Analyzes and evaluates efficiency of systems providing innovative solutions as fit Facilitates staff trainings necessary for efficient and effective database user experience Designs professional recruitment framework and resources for departmental recruitment processes Facilitates professional staff recruitment processes including but not limited: chairing search committees, application processes, candidate interview experience, selection meetings, etc. Guides the review, documentation and implementation of policies and procedures; coordinate submission of policies to the appropriate administrators for review and approval. Ensures policies are documented in a timely manner, accessible format, consistent, and compliant with university requirements; maintains a schedule for the routine review and revision of existing policies Leads coordination of department professional development and staff training Develops liaison relationships with other Student Affairs and University departments to coordinate efforts where appropriate. Develops and sustains cooperative working relationships in a diverse environment Knowledge, Skills & Abilities Excellent written and oral communication skills Ability to develop tactical plans, and prioritize and organize projects to meet deadlines Ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations Ability to identify, develop, and coordinate plans for use of resources and to define procedures for ongoing administration and maintenance Experience in operations and systems analysis; ability to interpret and evaluate results to develop and/or recommend new or revised policies Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating challenges Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies Analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information Working knowledge of various software applications to include word processing, presentations, and spreadsheets and databases Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s Degree in Education, Business, Human Resources, Sociology or a related field Three years full time professional experience Project management experience Database experience Experience hiring and onboarding full time professional staff Policy development experience Experience working in an educational setting Preferred Qualifications Five years full time professional experience Experience coordinating department projects from development to implementation Experience working with housing database systems Experience working with locking database systems Experience coordinating search processes and chairing search committees Experience working in a higher education setting Experience facilitating staff training and development Experience creating and developing policies Compensation Classification: Administrator I Anticipated Hiring Range: $5,879/month - $6,694/month CSU Salary Range: $3,938/month - $11,703/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: April 16, 2024 through April 30, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 17, 2024
Job Summary Under the general direction of the Senior Director, University Housing Services the Assistant Director of Strategies, Staffing & Systems Management is responsible for the development and management of residential management and locking database. This work includes analyzing the needs of the department and structures resources to manage workflow processes including but not limited to electronic system modules, electronic access systems, hiring, and onboarding. The position leads recruitment efforts including chairing search committees, managing searches, and assisting other search committees. The position also lead professional development efforts, training, policy development and documentation of policies, processes and protocols. Key Responsibilities Manages StarRez database system modules, reports, dashboards and Web Portal including but not limited to room inspection forms, reports, student employment applications, and other system database modules Manages S2 and Doormacaba locking database systems including but not limited to residential access upload, access permissions, access settings, etc. Designs resources including but not limited to user guides, digital walkthroughs, etc. to assist database users with utilization of StarRez and S2 and Doormacaba locking database systems Analyzes and evaluates efficiency of systems providing innovative solutions as fit Facilitates staff trainings necessary for efficient and effective database user experience Designs professional recruitment framework and resources for departmental recruitment processes Facilitates professional staff recruitment processes including but not limited: chairing search committees, application processes, candidate interview experience, selection meetings, etc. Guides the review, documentation and implementation of policies and procedures; coordinate submission of policies to the appropriate administrators for review and approval. Ensures policies are documented in a timely manner, accessible format, consistent, and compliant with university requirements; maintains a schedule for the routine review and revision of existing policies Leads coordination of department professional development and staff training Develops liaison relationships with other Student Affairs and University departments to coordinate efforts where appropriate. Develops and sustains cooperative working relationships in a diverse environment Knowledge, Skills & Abilities Excellent written and oral communication skills Ability to develop tactical plans, and prioritize and organize projects to meet deadlines Ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations Ability to identify, develop, and coordinate plans for use of resources and to define procedures for ongoing administration and maintenance Experience in operations and systems analysis; ability to interpret and evaluate results to develop and/or recommend new or revised policies Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating challenges Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies Analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information Working knowledge of various software applications to include word processing, presentations, and spreadsheets and databases Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s Degree in Education, Business, Human Resources, Sociology or a related field Three years full time professional experience Project management experience Database experience Experience hiring and onboarding full time professional staff Policy development experience Experience working in an educational setting Preferred Qualifications Five years full time professional experience Experience coordinating department projects from development to implementation Experience working with housing database systems Experience working with locking database systems Experience coordinating search processes and chairing search committees Experience working in a higher education setting Experience facilitating staff training and development Experience creating and developing policies Compensation Classification: Administrator I Anticipated Hiring Range: $5,879/month - $6,694/month CSU Salary Range: $3,938/month - $11,703/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: April 16, 2024 through April 30, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under general supervision, reporting and receiving work direction from the Department Chair, Computer Engineering performing administrative duties for the College of Engineering but works independently to achieve specified outcomes. The position provides the primary staffing support for the Chair with the search and hiring for all student and temp faculty positions. These duties include monitoring faculty workloads, adjusting contractual obligations, checking hiring status for potential discrepancies based on department and university policies and procedures, reviewing course syllabi to ensure compliance. Other areas of duties include appointing, processing, tracking visiting scholars and volunteers and supervision to department student assistants. Monitors all payroll-related salary expenses. Key Responsibilities Process and complete all aspects of department level hiring for temporary faculty and all student positions. Maintain student support tracking data spreadsheets for various accounts and funding sources to ensure compliance with student support budget. Prepare and collect new and existing temporary faculty hiring forms, review for accuracy to align with lecturer rank, salary, and/or entitlement level information. Maintain extensive virtual filing system for all student and faculty hiring information. Review and analyze course syllabi to ensure compliance to university and department policies, course level information, and accessibility features. Gather, archive, and maintain curriculum support materials and collect faculty office hour information. Provide support for preparing, gathering, analyzing, and reporting of data for ABET. Create and maintain student employment postings, review incoming applications/resumes, interview, hire, and train new student assistants. Provide direct supervision to department student assistants. Coordinate and implement monthly student assistant schedules and facilitate appropriate workflow. Provide support for both volunteers and visiting scholars with the appointment process via DocuSign by reviewing request forms and providing supporting documentation for submission. Support and implement department, college, and university academic policies, procedures, and deadlines. Knowledge, Skills & Abilities Excellent oral and written communication skills. Ability to make presentations; mastery of social media; experience in web editing and web applications; ability to find and to track resources and references. Working experience of Google Apps and Microsoft Office software. Good organizational and coordination skills. Detail-oriented, multi-tasker with the ability to perform accurately. Ability to track, analyze and summarize data using spreadsheets. Working knowledge of data analysis tools and electronic forms. Ability to maintain confidentiality and appropriately handle sensitive situations. Ability to coordinate and guide work of student assistants. Required Qualifications A bachelor's degree and/or equivalent training. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Bachelor’s Degree Three (3) years of progressively responsible administrative work experience Experience working in a higher education environment Excellent written and verbal communication skills Experience with PeopleSoft, Microsoft Office, Google suite, calendaring, Zoom, and DocuSign Compensation Classification: Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Range: $5,000/month - $5,200/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: November 3, 2023 through November 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Nov 03 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary Under general supervision, reporting and receiving work direction from the Department Chair, Computer Engineering performing administrative duties for the College of Engineering but works independently to achieve specified outcomes. The position provides the primary staffing support for the Chair with the search and hiring for all student and temp faculty positions. These duties include monitoring faculty workloads, adjusting contractual obligations, checking hiring status for potential discrepancies based on department and university policies and procedures, reviewing course syllabi to ensure compliance. Other areas of duties include appointing, processing, tracking visiting scholars and volunteers and supervision to department student assistants. Monitors all payroll-related salary expenses. Key Responsibilities Process and complete all aspects of department level hiring for temporary faculty and all student positions. Maintain student support tracking data spreadsheets for various accounts and funding sources to ensure compliance with student support budget. Prepare and collect new and existing temporary faculty hiring forms, review for accuracy to align with lecturer rank, salary, and/or entitlement level information. Maintain extensive virtual filing system for all student and faculty hiring information. Review and analyze course syllabi to ensure compliance to university and department policies, course level information, and accessibility features. Gather, archive, and maintain curriculum support materials and collect faculty office hour information. Provide support for preparing, gathering, analyzing, and reporting of data for ABET. Create and maintain student employment postings, review incoming applications/resumes, interview, hire, and train new student assistants. Provide direct supervision to department student assistants. Coordinate and implement monthly student assistant schedules and facilitate appropriate workflow. Provide support for both volunteers and visiting scholars with the appointment process via DocuSign by reviewing request forms and providing supporting documentation for submission. Support and implement department, college, and university academic policies, procedures, and deadlines. Knowledge, Skills & Abilities Excellent oral and written communication skills. Ability to make presentations; mastery of social media; experience in web editing and web applications; ability to find and to track resources and references. Working experience of Google Apps and Microsoft Office software. Good organizational and coordination skills. Detail-oriented, multi-tasker with the ability to perform accurately. Ability to track, analyze and summarize data using spreadsheets. Working knowledge of data analysis tools and electronic forms. Ability to maintain confidentiality and appropriately handle sensitive situations. Ability to coordinate and guide work of student assistants. Required Qualifications A bachelor's degree and/or equivalent training. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Bachelor’s Degree Three (3) years of progressively responsible administrative work experience Experience working in a higher education environment Excellent written and verbal communication skills Experience with PeopleSoft, Microsoft Office, Google suite, calendaring, Zoom, and DocuSign Compensation Classification: Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Range: $5,000/month - $5,200/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: November 3, 2023 through November 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Nov 03 2023 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF GLENDALE CA
Glendale, California, United States
The Position This classification performs advanced level duties for the department pertaining to the budget in regard to processing payroll, accounts payable, purchase orders and requisitions, working independently on routine tasks and performing the more advanced functions of the series. ESSENTIAL FUNCTIONS All classifications may perform the following essential duties: Ensures Department services are provided with exceptional customer service and the highest level of ethical standards. Prepares, proofs, and distributes letters, emails, memos, reports, agendas, minutes, or other written materials. Establishes and maintains traditional and automated filing systems by preparing new file folders and sorting, filing, shelving, or storing materials. Checks accuracy and completeness of information being filed. Collects and inputs data and prepares statistical charts, graphs, organizational and workflow charts, procedural manuals, and reports using a variety of computer applications. Maintains purchasing records and invoices. Compiles and copies information using a copier, and distributes finished material by mail, e-mail, facsimile machine, or interoffice delivery. Determines appropriate form letters or notices to send in response to routine requests for information. Assembles and issues supplies, materials, books, or other literature in response to requisitions, orders, or requests. Interacts with the public or internal customers in person or over the telephone and directs them to the appropriate person or department, provides routine information, and/or records messages. Coordinates department response to public records requests and subpoenas. Prepares treasury receipts. May represent the Department on various departmental, City-wide, or community-based committees. Researches and assembles information from a variety of sources for the completion of specialized forms and preparation of reports. Performs detailed special projects and research assignments. Collaborates with other departments in completing special projects and reports. Develops monitoring controls, regulations, reporting procedures and forms, and assists in review of existing regulations and procedures. May prepare and process claims, purchase orders and/or vouchers by entering pertinent information into the computer and distributing and/or filing supporting documents. Orders supplies as needed. Processes or reviews purchase order and requisition requests for the department and maintains purchasing records. Performs all accounts payable functions for the department to include invoices and procurement cards. Produces budget, spending, contract, and purchase order reports to staff. Assists new and promoted personnel with purchasing policies and procedures. Ensures spending limitations with vendors to maintain in alignment with the city’s purchasing policy. May drive on City business as necessary. Assumes responsibility for ensuring the duties of this position are performed in a safe, efficient manner. Performs other related duties as assigned or as the situation requires. When assigned to the Fire Department, depending upon assignment, essential functions may include the following: Coordinates the administrative functions within all divisions of the Glendale Fire Department. Processes payroll for all Fire Department personnel and maintains employee attendance/payroll records. Processes purchase order and requisition requests for the department and maintains purchasing records. Performs all accounts payable functions for the department to include invoices and procurement cards. Produces budget, spending, contract, and purchase order reports to staff. Assists new and promoted personnel with purchasing policies and procedures. Ensures spending limitations with vendors to maintain in alignment with the city’s purchasing policy. Assembles and issues supplies, materials, books, or other literature in response to requisitions, orders or requests. Interacts with the public or internal customers in person or over the telephone and directs them to the appropriate person or department, provides routine information, and/or records messages. Coordinates department response to public records requests and subpoenas. Coordinates the administrative functions of the Emergency Medical Services (EMS) program in the absence of EMS administrative staff. Provides assistance to the members of the Command Staff as necessary. Processes payroll for all Fire Department personnel and maintains employee attendance/payroll records. When assigned to the Police Department, depending upon assignment, essential functions may include the following: Manages the Police Department's Alarm Desk program appeals and provides customer service to program participants. May assist with liaison functions between the Police Department and the Finance Department to assure purchasing, accounts payable and payroll functions run effectively. Manages all departmental contracts and purchase orders. Verifies invoices for payment, inclusive of the review and processing of medical bills associated with DUI grant, in custody prisoners, and pre-booking medical clearance. Monitor, review, and process TCDUI cost recovery and other billing functions. Coordinates with Department personnel operating specific grants, coordinates with grantors, and performs all grant-related administration including accounts receivable and reporting functions. May assist with coordinating all reservations and agreements for the use of the Police Community Room. Monitors and maintains department contracts. May assist in budget preparation and monitoring. May coordinate department response to public records requests and subpoenas. Minimum Requirements Experience and Education Bachelor’s Degree with six years of clerical or operational support experience. Experience working in a public safety environment is highly desirable. License(s) / Certification(s) Valid California Class C driver's license. Special Conditions TATTOO POLICY - Unless otherwise exempted, no employee of the Glendale Police or Fire Department shall have any visible tattoos or other skin markings. Knowledge, Skills & Abilities Knowledge of: (All positions) Exceptional customer service practices. Automated time and attendance software. Basic mathematical operations such as addition, subtraction, multiplication, and division. Department policies, rules, regulations, and responsibilities. Microsoft Office software programs, including Word, Outlook, and Excel. Modern office practices, procedures, and equipment. Public Records Act. When assigned to the Fire Department: Knowledge of: Applicable HIPPA regulations. Enterprise Resource Planning (ERP) system such as Munis. Records retention practices and regulations. Telestaff Kronos When assigned to the Police Department: Knowledge, Skills, and Abilities Knowledge of: Enterprise Resource Planning (ERP) system such as Munis. Records retention practices and regulations. Telestaff Kronos Skill in: Providing exceptional customer service to internal and external customers. Applying common sense and logic in decision-making. Ability to: Provide exceptional customer service to those utilizing departmental services. Analyze and reconcile records. Communicate effectively in English, both orally and in writing. Detect recording errors quickly and efficiently. Establish and maintain smooth working relationships, resolve inter-personal conflicts, and tactfully deal with all levels of employees and the public. Foster a teamwork environment. Handle confidential information with discretion. Maintain automated purchasing and payroll records. Model and practice the highest standards of ethical conduct. Prepare spreadsheets, charts and graphs utilizing a personal computer and automated spreadsheet software. Read, write, and comprehend directions in English. Word process general correspondence and reports using a personal computer and word processing software applications. Other Characteristics Willingness to: Work necessary hours and times to accomplish goals, objectives and required tasks in a timely manner. Assume responsibility for maintaining a safe working environment. Note An equivalent combination of experience, education and/or training may substitute for the listed minimum requirements. Promotional Eligibility Any City of Glendale employee who meets the minimum qualifications for this position, has completed probation or six months of City employment and is occupying a permanent full-time classification on file in the Human Resources Office. Hourly City employees may be considered, provided that they furnish proof of continuous employment immediately preceding the final filing date, which would equal a minimum of six months of full-time service or 1040 part-time hours. (Civil Service Rule VIII 4-E). Exceptional Customer Service Policy The City of Glendale places a high importance on quality customer service and prides itself for the high level of services it provides by every employee of the organization. As employees of the City of Glendale, we are committed to providing our diverse community and each other with courteous, considerate, and personal attention. Please click on the link to read the Exceptional Customer Service Policy . Selection Process EVALUATION OF APPLICATION: All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable experience will be invited to the selection process. WRITTEN EXAM: (PASS/FAIL) To evaluate the candidate's ability to be successful in this position. Exam will be relevant to the duties of this position. Due to the large amount of applications received, only the top scoring candidates who achieve a minimum passing score of 70.00% on the written exam will be invited to the further stages of the examination process. ORAL INTERVIEW: (Weight of 100%) To evaluate the applicant's experience, education, and general background for the position. Due to the large number of applications anticipated, the City of Glendale cannot guarantee that all applicants will be invited to an oral interview. BACKGROUND INVESTIGATION: A comprehensive background investigation will be conducted on all finalists, which will review and verify personal history including, but not limited to financial responsibility, criminal history, drug use history, driving record, and verification of application materials. Significant issues or omissions in the above-stated areas may be grounds for disqualification. Background investigation will include a polygraph and Livescan fingerprinting. For further information, please contact the Professional Standards Bureau at (818) 548-3117. TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. Any evaluation will be based on the candidate's education and experience as related to the position. Any examination will be to evaluate the candidate's education, experience, knowledge and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights. Should this be necessary, the candidates will be notified of the specific examination components and weights prior to the administration of any examination. The selected candidate will be subjected to a background check including Livescan fingerprinting. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the City of Glendale requires that all new employees provide documentation to establish both work authorization and identity. The City of Glendale offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and long-term disability insurance. The above listed benefits apply to full-time, salaried positions only. Closing Date/Time: 4/19/2024 11:59 PM Pacific
Apr 09, 2024
Full Time
The Position This classification performs advanced level duties for the department pertaining to the budget in regard to processing payroll, accounts payable, purchase orders and requisitions, working independently on routine tasks and performing the more advanced functions of the series. ESSENTIAL FUNCTIONS All classifications may perform the following essential duties: Ensures Department services are provided with exceptional customer service and the highest level of ethical standards. Prepares, proofs, and distributes letters, emails, memos, reports, agendas, minutes, or other written materials. Establishes and maintains traditional and automated filing systems by preparing new file folders and sorting, filing, shelving, or storing materials. Checks accuracy and completeness of information being filed. Collects and inputs data and prepares statistical charts, graphs, organizational and workflow charts, procedural manuals, and reports using a variety of computer applications. Maintains purchasing records and invoices. Compiles and copies information using a copier, and distributes finished material by mail, e-mail, facsimile machine, or interoffice delivery. Determines appropriate form letters or notices to send in response to routine requests for information. Assembles and issues supplies, materials, books, or other literature in response to requisitions, orders, or requests. Interacts with the public or internal customers in person or over the telephone and directs them to the appropriate person or department, provides routine information, and/or records messages. Coordinates department response to public records requests and subpoenas. Prepares treasury receipts. May represent the Department on various departmental, City-wide, or community-based committees. Researches and assembles information from a variety of sources for the completion of specialized forms and preparation of reports. Performs detailed special projects and research assignments. Collaborates with other departments in completing special projects and reports. Develops monitoring controls, regulations, reporting procedures and forms, and assists in review of existing regulations and procedures. May prepare and process claims, purchase orders and/or vouchers by entering pertinent information into the computer and distributing and/or filing supporting documents. Orders supplies as needed. Processes or reviews purchase order and requisition requests for the department and maintains purchasing records. Performs all accounts payable functions for the department to include invoices and procurement cards. Produces budget, spending, contract, and purchase order reports to staff. Assists new and promoted personnel with purchasing policies and procedures. Ensures spending limitations with vendors to maintain in alignment with the city’s purchasing policy. May drive on City business as necessary. Assumes responsibility for ensuring the duties of this position are performed in a safe, efficient manner. Performs other related duties as assigned or as the situation requires. When assigned to the Fire Department, depending upon assignment, essential functions may include the following: Coordinates the administrative functions within all divisions of the Glendale Fire Department. Processes payroll for all Fire Department personnel and maintains employee attendance/payroll records. Processes purchase order and requisition requests for the department and maintains purchasing records. Performs all accounts payable functions for the department to include invoices and procurement cards. Produces budget, spending, contract, and purchase order reports to staff. Assists new and promoted personnel with purchasing policies and procedures. Ensures spending limitations with vendors to maintain in alignment with the city’s purchasing policy. Assembles and issues supplies, materials, books, or other literature in response to requisitions, orders or requests. Interacts with the public or internal customers in person or over the telephone and directs them to the appropriate person or department, provides routine information, and/or records messages. Coordinates department response to public records requests and subpoenas. Coordinates the administrative functions of the Emergency Medical Services (EMS) program in the absence of EMS administrative staff. Provides assistance to the members of the Command Staff as necessary. Processes payroll for all Fire Department personnel and maintains employee attendance/payroll records. When assigned to the Police Department, depending upon assignment, essential functions may include the following: Manages the Police Department's Alarm Desk program appeals and provides customer service to program participants. May assist with liaison functions between the Police Department and the Finance Department to assure purchasing, accounts payable and payroll functions run effectively. Manages all departmental contracts and purchase orders. Verifies invoices for payment, inclusive of the review and processing of medical bills associated with DUI grant, in custody prisoners, and pre-booking medical clearance. Monitor, review, and process TCDUI cost recovery and other billing functions. Coordinates with Department personnel operating specific grants, coordinates with grantors, and performs all grant-related administration including accounts receivable and reporting functions. May assist with coordinating all reservations and agreements for the use of the Police Community Room. Monitors and maintains department contracts. May assist in budget preparation and monitoring. May coordinate department response to public records requests and subpoenas. Minimum Requirements Experience and Education Bachelor’s Degree with six years of clerical or operational support experience. Experience working in a public safety environment is highly desirable. License(s) / Certification(s) Valid California Class C driver's license. Special Conditions TATTOO POLICY - Unless otherwise exempted, no employee of the Glendale Police or Fire Department shall have any visible tattoos or other skin markings. Knowledge, Skills & Abilities Knowledge of: (All positions) Exceptional customer service practices. Automated time and attendance software. Basic mathematical operations such as addition, subtraction, multiplication, and division. Department policies, rules, regulations, and responsibilities. Microsoft Office software programs, including Word, Outlook, and Excel. Modern office practices, procedures, and equipment. Public Records Act. When assigned to the Fire Department: Knowledge of: Applicable HIPPA regulations. Enterprise Resource Planning (ERP) system such as Munis. Records retention practices and regulations. Telestaff Kronos When assigned to the Police Department: Knowledge, Skills, and Abilities Knowledge of: Enterprise Resource Planning (ERP) system such as Munis. Records retention practices and regulations. Telestaff Kronos Skill in: Providing exceptional customer service to internal and external customers. Applying common sense and logic in decision-making. Ability to: Provide exceptional customer service to those utilizing departmental services. Analyze and reconcile records. Communicate effectively in English, both orally and in writing. Detect recording errors quickly and efficiently. Establish and maintain smooth working relationships, resolve inter-personal conflicts, and tactfully deal with all levels of employees and the public. Foster a teamwork environment. Handle confidential information with discretion. Maintain automated purchasing and payroll records. Model and practice the highest standards of ethical conduct. Prepare spreadsheets, charts and graphs utilizing a personal computer and automated spreadsheet software. Read, write, and comprehend directions in English. Word process general correspondence and reports using a personal computer and word processing software applications. Other Characteristics Willingness to: Work necessary hours and times to accomplish goals, objectives and required tasks in a timely manner. Assume responsibility for maintaining a safe working environment. Note An equivalent combination of experience, education and/or training may substitute for the listed minimum requirements. Promotional Eligibility Any City of Glendale employee who meets the minimum qualifications for this position, has completed probation or six months of City employment and is occupying a permanent full-time classification on file in the Human Resources Office. Hourly City employees may be considered, provided that they furnish proof of continuous employment immediately preceding the final filing date, which would equal a minimum of six months of full-time service or 1040 part-time hours. (Civil Service Rule VIII 4-E). Exceptional Customer Service Policy The City of Glendale places a high importance on quality customer service and prides itself for the high level of services it provides by every employee of the organization. As employees of the City of Glendale, we are committed to providing our diverse community and each other with courteous, considerate, and personal attention. Please click on the link to read the Exceptional Customer Service Policy . Selection Process EVALUATION OF APPLICATION: All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable experience will be invited to the selection process. WRITTEN EXAM: (PASS/FAIL) To evaluate the candidate's ability to be successful in this position. Exam will be relevant to the duties of this position. Due to the large amount of applications received, only the top scoring candidates who achieve a minimum passing score of 70.00% on the written exam will be invited to the further stages of the examination process. ORAL INTERVIEW: (Weight of 100%) To evaluate the applicant's experience, education, and general background for the position. Due to the large number of applications anticipated, the City of Glendale cannot guarantee that all applicants will be invited to an oral interview. BACKGROUND INVESTIGATION: A comprehensive background investigation will be conducted on all finalists, which will review and verify personal history including, but not limited to financial responsibility, criminal history, drug use history, driving record, and verification of application materials. Significant issues or omissions in the above-stated areas may be grounds for disqualification. Background investigation will include a polygraph and Livescan fingerprinting. For further information, please contact the Professional Standards Bureau at (818) 548-3117. TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. Any evaluation will be based on the candidate's education and experience as related to the position. Any examination will be to evaluate the candidate's education, experience, knowledge and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights. Should this be necessary, the candidates will be notified of the specific examination components and weights prior to the administration of any examination. The selected candidate will be subjected to a background check including Livescan fingerprinting. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the City of Glendale requires that all new employees provide documentation to establish both work authorization and identity. The City of Glendale offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and long-term disability insurance. The above listed benefits apply to full-time, salaried positions only. Closing Date/Time: 4/19/2024 11:59 PM Pacific
CITY OF FRESNO, CA
Fresno, California, United States
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Transportation Project Management Division of the Capital Projects Department. The Assistant Director for Transportation Project Management is responsible for the daily operations of the division and works directly with division managers and their staff, along with engineering and project management staff, client departments and contractors. The Transportation Project Management Division provides project management and consultant oversight for the City's capital program. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to Capital Projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule Compensation and Benefits (Unit 2 Classification) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov. The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Regional Planning, Engineering, Project Management, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. AND Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Directly related experience could include 9 years of experience in engineering, construction, or project management. Various functions such as project management, construction management, contract management, design, and other related duties would be applicable. Possession, at time of appointment and continued maintenance, of a valid California Driver License is required. Valid registration as a Professional Engineer by the State of California or equivalent at time of application is desired. Additional Requirements The Ideal Candidate Fresno is seeking an experienced, engaged and strong leader who will assist in the implementation of the long-range vision for the Capital Projects Department. Entrepreneurial-minded individuals with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of grant funding requirements and reporting. The ideal candidate will have a record of straightforward and open communication and the ability to lead diverse, result oriented project management teams. The ideal candidate will have a strong background and knowledge of the transportation engineering industry and common industry standards; ideally with a Professional Civil Engineer license. A combination of technical field experience and design/project management experience is ideal. The Assistant Director of Transportation Project Management will have the skills and experience to lead the Division of project managers and Professional Engineers; the incumbent also needs to have a strong moral compass and integrity. The Assistant Director will often be engaged in negotiations with consultants and third-party stakeholders. It is important for the Assistant Director to be trustworthy and capable of representing the department Director and serving as designee with contract documents. The ideal candidate will also have strong communication skills and take a proactive approach to resolving issues and communicating with the department Director, Council offices, City Manager's Office, client departments, and/or the community. Lastly, the ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency and who embodies a public servant leadership style is critical. An appreciation of diversity and the strength it brings to the workplace is essential. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Additional Information The Department: The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: * Capital Administration - The Capital Administration Division provides support for the entire department by providing several key support functions. * Design Services - In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. * Transportation Project Management- Project management teams focused on project delivery for transportation projects. * Utilities and On-Site Project Management - Project management teams focused on project delivery for utility, parks, fire and police projects. * Construction Management - Oversees the construction of City capital projects. The Division: The Transportation Project Management Division is one of five divisions within the Capital Projects Department. The Transportation Project Management Division has 22 full-time positions. The Division performs Project Management and Consultant Oversight on: Roadway Projects, Grade Separation Projects, Complete Streets Project and Active Transportation & Trail Projects. Our Organization: The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. Our Community: As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. We welcome applicants of any race, gender, religion, ancestry, or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno website. Closing Date/Time: 09/17/2024
Apr 11, 2024
Full Time
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Transportation Project Management Division of the Capital Projects Department. The Assistant Director for Transportation Project Management is responsible for the daily operations of the division and works directly with division managers and their staff, along with engineering and project management staff, client departments and contractors. The Transportation Project Management Division provides project management and consultant oversight for the City's capital program. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to Capital Projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule Compensation and Benefits (Unit 2 Classification) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov. The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Regional Planning, Engineering, Project Management, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. AND Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Directly related experience could include 9 years of experience in engineering, construction, or project management. Various functions such as project management, construction management, contract management, design, and other related duties would be applicable. Possession, at time of appointment and continued maintenance, of a valid California Driver License is required. Valid registration as a Professional Engineer by the State of California or equivalent at time of application is desired. Additional Requirements The Ideal Candidate Fresno is seeking an experienced, engaged and strong leader who will assist in the implementation of the long-range vision for the Capital Projects Department. Entrepreneurial-minded individuals with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of grant funding requirements and reporting. The ideal candidate will have a record of straightforward and open communication and the ability to lead diverse, result oriented project management teams. The ideal candidate will have a strong background and knowledge of the transportation engineering industry and common industry standards; ideally with a Professional Civil Engineer license. A combination of technical field experience and design/project management experience is ideal. The Assistant Director of Transportation Project Management will have the skills and experience to lead the Division of project managers and Professional Engineers; the incumbent also needs to have a strong moral compass and integrity. The Assistant Director will often be engaged in negotiations with consultants and third-party stakeholders. It is important for the Assistant Director to be trustworthy and capable of representing the department Director and serving as designee with contract documents. The ideal candidate will also have strong communication skills and take a proactive approach to resolving issues and communicating with the department Director, Council offices, City Manager's Office, client departments, and/or the community. Lastly, the ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency and who embodies a public servant leadership style is critical. An appreciation of diversity and the strength it brings to the workplace is essential. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Additional Information The Department: The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: * Capital Administration - The Capital Administration Division provides support for the entire department by providing several key support functions. * Design Services - In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. * Transportation Project Management- Project management teams focused on project delivery for transportation projects. * Utilities and On-Site Project Management - Project management teams focused on project delivery for utility, parks, fire and police projects. * Construction Management - Oversees the construction of City capital projects. The Division: The Transportation Project Management Division is one of five divisions within the Capital Projects Department. The Transportation Project Management Division has 22 full-time positions. The Division performs Project Management and Consultant Oversight on: Roadway Projects, Grade Separation Projects, Complete Streets Project and Active Transportation & Trail Projects. Our Organization: The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. Our Community: As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. We welcome applicants of any race, gender, religion, ancestry, or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno website. Closing Date/Time: 09/17/2024
CITY OF FRESNO, CA
Fresno, California, United States
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Construction Management Division of the Capital Projects Department. The Assistant Director for Construction Management is responsible for the daily operations of the division and works directly with division managers, inspection staff, client departments and contractors. The Construction Management Division provides capital project inspection, contract management, and surveying services for the City's capital program. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to Capital Projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov. The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Regional Planning, Engineering, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. AND Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Possession, at time of appointment and continued maintenance, of a valid California Driver License is required. Directly related experience could include 10 years of experience in construction industry. Various functions of construction management, contract management, inspection, estimating, scheduling and other related duties would be applicable. Additional Requirements Fresno is seeking an experienced, engaged and strong leaders who will assist in the implementation of the long-range vision for the Capital Projects Department. Entrepreneurial-minded individuals with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of compliance and legal mandates. The ideal candidate will have a record of straightforward and open communication and a willingness to make effective decisions within the parameters of the position, as well as the ability to act calmly and quickly in emergency situations or under adverse conditions. The ideal candidate will have a strong background and knowledge of the construction industry and common industry standards. A combination of technical field experience and resident engineer/office engineer experience is ideal. The Assistant Director of Construction Management will not only need to have the skills and experience to lead the Division of inspection and surveying staff; the incumbent also needs to have a strong moral compass and integrity. The Assistant Director will often be engaged in negotiations with contractors, attorneys, mediators and/or surety companies. It is important for the Assistant Director to be trustworthy and capable of representing the department Director and serving as designee with contract documents. The ideal candidate will also have strong communication skills and take a proactive approach to resolving issues and communicating with the department Director, Council offices, City Manager's Office, client departments, and/or the community. Lastly, the ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency and who embodies a public servant leadership style is critical. An appreciation of diversity and the strength it brings to the workplace is essential. Selection Process If you are interested in this outstanding opportunity, please submit a letter of interest, resume, and five references and verification of education to: leshea.tarver@fresno.gov Applications may be submitted at www.fresno.gov/jobs Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 leshea.tarver@fresno.gov For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Additional Information The DEPARTMENT The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: -Capital Administration - The Capital Administration Division provides support for the entire department by providing several key support functions. -Design Services: In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. -Transportation Project Management: Project management teams focused on project delivery for transportation projects. -Utilities and On-Site Project Management: Project management teams focused on project delivery for utility, parks, fire and police projects. -Construction Management: Oversees the construction of City capital projects. THE DIVISION The Construction Management Division is one of five divisions within the Capital Projects Department. The Construction Management Division has 37 full-time staff and includes two distinct sections including the Capital Inspection Section and Survey Section. The Construction Management Division provides capital project inspection and contract management, and surveying services for the City's capital program. The division is responsible for managing construction contracts, once executed, and working with the awarded contractors to deliver the capital project per the construction documents and City standards. The division staff work closely with Contractors, sub-contractors, utility companies, other agencies, other City departments and the community. OUR ORGANIZATION The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. OUR COMMUNITY As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Closing Date/Time: 07/01/2024
Mar 07, 2024
Full Time
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Construction Management Division of the Capital Projects Department. The Assistant Director for Construction Management is responsible for the daily operations of the division and works directly with division managers, inspection staff, client departments and contractors. The Construction Management Division provides capital project inspection, contract management, and surveying services for the City's capital program. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to Capital Projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov. The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Regional Planning, Engineering, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. AND Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Possession, at time of appointment and continued maintenance, of a valid California Driver License is required. Directly related experience could include 10 years of experience in construction industry. Various functions of construction management, contract management, inspection, estimating, scheduling and other related duties would be applicable. Additional Requirements Fresno is seeking an experienced, engaged and strong leaders who will assist in the implementation of the long-range vision for the Capital Projects Department. Entrepreneurial-minded individuals with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of compliance and legal mandates. The ideal candidate will have a record of straightforward and open communication and a willingness to make effective decisions within the parameters of the position, as well as the ability to act calmly and quickly in emergency situations or under adverse conditions. The ideal candidate will have a strong background and knowledge of the construction industry and common industry standards. A combination of technical field experience and resident engineer/office engineer experience is ideal. The Assistant Director of Construction Management will not only need to have the skills and experience to lead the Division of inspection and surveying staff; the incumbent also needs to have a strong moral compass and integrity. The Assistant Director will often be engaged in negotiations with contractors, attorneys, mediators and/or surety companies. It is important for the Assistant Director to be trustworthy and capable of representing the department Director and serving as designee with contract documents. The ideal candidate will also have strong communication skills and take a proactive approach to resolving issues and communicating with the department Director, Council offices, City Manager's Office, client departments, and/or the community. Lastly, the ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency and who embodies a public servant leadership style is critical. An appreciation of diversity and the strength it brings to the workplace is essential. Selection Process If you are interested in this outstanding opportunity, please submit a letter of interest, resume, and five references and verification of education to: leshea.tarver@fresno.gov Applications may be submitted at www.fresno.gov/jobs Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 leshea.tarver@fresno.gov For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Additional Information The DEPARTMENT The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: -Capital Administration - The Capital Administration Division provides support for the entire department by providing several key support functions. -Design Services: In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. -Transportation Project Management: Project management teams focused on project delivery for transportation projects. -Utilities and On-Site Project Management: Project management teams focused on project delivery for utility, parks, fire and police projects. -Construction Management: Oversees the construction of City capital projects. THE DIVISION The Construction Management Division is one of five divisions within the Capital Projects Department. The Construction Management Division has 37 full-time staff and includes two distinct sections including the Capital Inspection Section and Survey Section. The Construction Management Division provides capital project inspection and contract management, and surveying services for the City's capital program. The division is responsible for managing construction contracts, once executed, and working with the awarded contractors to deliver the capital project per the construction documents and City standards. The division staff work closely with Contractors, sub-contractors, utility companies, other agencies, other City departments and the community. OUR ORGANIZATION The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. OUR COMMUNITY As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Closing Date/Time: 07/01/2024
CITY OF FRESNO, CA
Fresno, California, United States
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Administration Division of the Capital Projects Department. The Assistant Director for Administration is responsible for the daily operations of the division and works directly with division managers and the team to support the entire department. The Capital Administration Division includes the Budget and Compliance Section, Project Management Office (PMO) Section, Real Estate Section and Personnel Section. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to capital projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Organizational Leadership, Engineering, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. -AND- Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Preferred qualifications include: - Masters in Business Administration, Engineering or Project Management. - Project Management Professional certification through Project Management Institute (PMI) Additional Requirements IDEAL CANDIDATE: Fresno is seeking an experienced, engaged and strong leader who will assist in the implementation of the long-range vision for the Capital Projects Department and lead the Capital Administration Division.. A candidate with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of compliance and legal mandates. The ideal candidate will have a record of straightforward and open communication and a willingness to make effective decisions within the parameters of the position, as well as the ability to act calmly and quickly in emergency situations or under adverse conditions. The ideal candidate will have a strong foundation in the core functions of the Capital Administration Division, while also having the aptitude to take on key Department initiatives. Someone that is strategic and forward thinking, and who embodies a public servant leadership style is critical. The ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency. The role of the Project Management Office (PMO) is essential to the success of the entire department and leading the establishment of the PMO is mission critical. Selection Process If you are interested in this outstanding opportunity, please submit a letter of interest, resume, five references and verification of education to: leshea.tarver@fresno.gov Applications may be submitted at www.fresno.gov/jobs Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 leshea.tarver@fresno.gov For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Additional Information The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: -Capital Administration: The Capital Administration Division provides support for the entire department by providing several key support functions. -Design Services: In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. -Transportation Project Management: Project management teams focused on project delivery for transportation projects. -Utilities and On-Site Project Management: Project management teams focused on project delivery for utility, parks, fire and police projects. -Construction Management: Oversees the construction of City capital projects. THE DIVISION The Capital Administration Division has 21 full time positions across four distinct sections, including the Budget and Compliance Section which includes Finance Administration, Project Management Office (PMO) Section, Real Estate Section and Personnel Section. The Capital Administration Division provides support for the entire department by providing several key support functions including department budget and financial management, Project Labor Agreement and National Targeting Hiring reporting and compliance, Project Management Office (PMO) functions, real estate acquisition and disposal support and personnel support. The new Assistant Director will come during an exciting and dynamic time to help build and mentor the team. OUR ORGANIZATION The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. OUR COMMUNITY As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer We welcome applicants of any race, gender, religion, ancestry or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno web site. Closing Date/Time: 07/01/2024
Mar 07, 2024
Full Time
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Administration Division of the Capital Projects Department. The Assistant Director for Administration is responsible for the daily operations of the division and works directly with division managers and the team to support the entire department. The Capital Administration Division includes the Budget and Compliance Section, Project Management Office (PMO) Section, Real Estate Section and Personnel Section. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to capital projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Organizational Leadership, Engineering, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. -AND- Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Preferred qualifications include: - Masters in Business Administration, Engineering or Project Management. - Project Management Professional certification through Project Management Institute (PMI) Additional Requirements IDEAL CANDIDATE: Fresno is seeking an experienced, engaged and strong leader who will assist in the implementation of the long-range vision for the Capital Projects Department and lead the Capital Administration Division.. A candidate with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of compliance and legal mandates. The ideal candidate will have a record of straightforward and open communication and a willingness to make effective decisions within the parameters of the position, as well as the ability to act calmly and quickly in emergency situations or under adverse conditions. The ideal candidate will have a strong foundation in the core functions of the Capital Administration Division, while also having the aptitude to take on key Department initiatives. Someone that is strategic and forward thinking, and who embodies a public servant leadership style is critical. The ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency. The role of the Project Management Office (PMO) is essential to the success of the entire department and leading the establishment of the PMO is mission critical. Selection Process If you are interested in this outstanding opportunity, please submit a letter of interest, resume, five references and verification of education to: leshea.tarver@fresno.gov Applications may be submitted at www.fresno.gov/jobs Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 leshea.tarver@fresno.gov For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Additional Information The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: -Capital Administration: The Capital Administration Division provides support for the entire department by providing several key support functions. -Design Services: In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. -Transportation Project Management: Project management teams focused on project delivery for transportation projects. -Utilities and On-Site Project Management: Project management teams focused on project delivery for utility, parks, fire and police projects. -Construction Management: Oversees the construction of City capital projects. THE DIVISION The Capital Administration Division has 21 full time positions across four distinct sections, including the Budget and Compliance Section which includes Finance Administration, Project Management Office (PMO) Section, Real Estate Section and Personnel Section. The Capital Administration Division provides support for the entire department by providing several key support functions including department budget and financial management, Project Labor Agreement and National Targeting Hiring reporting and compliance, Project Management Office (PMO) functions, real estate acquisition and disposal support and personnel support. The new Assistant Director will come during an exciting and dynamic time to help build and mentor the team. OUR ORGANIZATION The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. OUR COMMUNITY As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer We welcome applicants of any race, gender, religion, ancestry or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno web site. Closing Date/Time: 07/01/2024
CITY OF BAKERSFIELD, CA
Bakersfield, California, United States
Description SALARY $9,196.03 - $11,177.75 Monthly Please note: An additional salary increase of 5% will be effective 7/1/2024 FILING DEADLINE: Continuous. The application filing may close any time after ten days from the issue date of this job announcement if sufficient qualified applications have been received. Postmarks are not acceptable; therefore, it is important to submit your application as soon as possible. First application review on April 11, 2024. Under general direction of the Planning Director, the Assistant Director manages, supervises, coordinates, and implements the activities and day-to-day operations of the City’s Planning Division; manages the implementation and coordination of planning programs, projects, and related components including current and long-range planning, report writing, ordinance updates, and environmental determinations; supervises a technical staff of planning professionals within the general policies of the City; acts as the Division Head in the absence of the Planning Director; and performs other work as assigned. Representative Duties The following typical tasks and responsibilities are representative of the position’s essential duties. They are descriptive, not limiting. Essential Duties : Plans, organizes, and directs the activities of the professional planning staff in the analysis and preparation of City planning documents; Manages and guides the principal planners through the negotiations of multiple complex projects; Evaluates opportunities for improving the City’s development standards; For a full job description, click here . Minimum Qualifications Applications will be accepted only for those applicants who clearly demonstrate on the COMPLETED City Application and Resume that they have: A Bachelor’s Degree from an accredited college or university in Urban or Regional Planning, Geography, Public or Business Administration, Architecture, Economics, or closely related field; AND Five (5) years of progressively responsible planning experience in land use, urban revitalization/design, planning at the municipal level, and/or public policy, of which three (3) years must be at supervisory level; OR Equivalent combination of training and experience which provides the capabilities to perform the described duties; Possession of a valid Class "C" California driver's license; Must be able to pass a background check; POSITION OVERVIEW: Reporting to the Planning Director, the Assistant Planning Director will provide direction to three Principal Planners who manage the Advanced Planning, Land Division and Current Planning teams. Those teams are staffed with a total of 17 planning staff members. If you’re ready for the next step in your career, then take a step up to Bakersfield. Check out the General Plan progress at www.bakersfield2045.com and RISE. OTHER MINIMUM QUALIFICATIONS: Full job description linked above. Examination (Weighted: 100%) (Tentative) The method of examination may include one or more of the following: written exam; oral exam; evaluation of education, training, experience, or other qualifications as shown by the application, or by other information submitted, or by the record; questionnaires submitted to references; or any other appropriate measure of fitness. A minimum passing score of 70% is required. NOTE: Admission to the Examination may be limited to those applicants who demonstrate the best combination of qualifications. Applicants possessing the minimum qualifications are not guaranteed admittance to the Examination. Resume will NOT be accepted in lieu of a completed application. Full Summary of Benefits by Bargaining Unit: Blue & White Miscellaneous Unit Fire Safety Unit Police Safety Unit General Supervisory & Management Unit (coming soon) VACATION: Accrual rate is determined by bargaining unit. 1-4 years of service: 10 days per year. 5-13 years of service: 15 days per year. 14+ years of service: 20 days per year. VACATION - FIRE SAFETY SHIFT PERSONNEL ONLY: 1-4 years of service: 4.68 (24-hr. duty shifts) 5-15 years of service: 7.02 (24-hr. duty shifts) 16+ years of service: 9.36 (24-hr. duty shifts) HOLIDAYS: 13 paid holidays per year. SICK LEAVE: Earned at the rate of one working day per month of service to a maximum of 120 days; portions therafter may be convertible. ADMINISTRATIVE LEAVE: 10 days per year for General Supervisory and Management employees. INSURANCE: The City and the employee share contributions for premiums for health insurance coverage. The City provides life insurance benefits based on bargaining unit. Visit the City's Employee Benefit website for detailed information (rates and plan information). RETIREMENT: Benefits are provided by the City's participation in the Public Employee's Retirement System (PERS). 2% @ 62 for new hire Miscellaneous and 2.7% @ 57 for Safety (Fire & Police). Visit the City's Retirement websitefor additional information.
Mar 29, 2024
Full Time
Description SALARY $9,196.03 - $11,177.75 Monthly Please note: An additional salary increase of 5% will be effective 7/1/2024 FILING DEADLINE: Continuous. The application filing may close any time after ten days from the issue date of this job announcement if sufficient qualified applications have been received. Postmarks are not acceptable; therefore, it is important to submit your application as soon as possible. First application review on April 11, 2024. Under general direction of the Planning Director, the Assistant Director manages, supervises, coordinates, and implements the activities and day-to-day operations of the City’s Planning Division; manages the implementation and coordination of planning programs, projects, and related components including current and long-range planning, report writing, ordinance updates, and environmental determinations; supervises a technical staff of planning professionals within the general policies of the City; acts as the Division Head in the absence of the Planning Director; and performs other work as assigned. Representative Duties The following typical tasks and responsibilities are representative of the position’s essential duties. They are descriptive, not limiting. Essential Duties : Plans, organizes, and directs the activities of the professional planning staff in the analysis and preparation of City planning documents; Manages and guides the principal planners through the negotiations of multiple complex projects; Evaluates opportunities for improving the City’s development standards; For a full job description, click here . Minimum Qualifications Applications will be accepted only for those applicants who clearly demonstrate on the COMPLETED City Application and Resume that they have: A Bachelor’s Degree from an accredited college or university in Urban or Regional Planning, Geography, Public or Business Administration, Architecture, Economics, or closely related field; AND Five (5) years of progressively responsible planning experience in land use, urban revitalization/design, planning at the municipal level, and/or public policy, of which three (3) years must be at supervisory level; OR Equivalent combination of training and experience which provides the capabilities to perform the described duties; Possession of a valid Class "C" California driver's license; Must be able to pass a background check; POSITION OVERVIEW: Reporting to the Planning Director, the Assistant Planning Director will provide direction to three Principal Planners who manage the Advanced Planning, Land Division and Current Planning teams. Those teams are staffed with a total of 17 planning staff members. If you’re ready for the next step in your career, then take a step up to Bakersfield. Check out the General Plan progress at www.bakersfield2045.com and RISE. OTHER MINIMUM QUALIFICATIONS: Full job description linked above. Examination (Weighted: 100%) (Tentative) The method of examination may include one or more of the following: written exam; oral exam; evaluation of education, training, experience, or other qualifications as shown by the application, or by other information submitted, or by the record; questionnaires submitted to references; or any other appropriate measure of fitness. A minimum passing score of 70% is required. NOTE: Admission to the Examination may be limited to those applicants who demonstrate the best combination of qualifications. Applicants possessing the minimum qualifications are not guaranteed admittance to the Examination. Resume will NOT be accepted in lieu of a completed application. Full Summary of Benefits by Bargaining Unit: Blue & White Miscellaneous Unit Fire Safety Unit Police Safety Unit General Supervisory & Management Unit (coming soon) VACATION: Accrual rate is determined by bargaining unit. 1-4 years of service: 10 days per year. 5-13 years of service: 15 days per year. 14+ years of service: 20 days per year. VACATION - FIRE SAFETY SHIFT PERSONNEL ONLY: 1-4 years of service: 4.68 (24-hr. duty shifts) 5-15 years of service: 7.02 (24-hr. duty shifts) 16+ years of service: 9.36 (24-hr. duty shifts) HOLIDAYS: 13 paid holidays per year. SICK LEAVE: Earned at the rate of one working day per month of service to a maximum of 120 days; portions therafter may be convertible. ADMINISTRATIVE LEAVE: 10 days per year for General Supervisory and Management employees. INSURANCE: The City and the employee share contributions for premiums for health insurance coverage. The City provides life insurance benefits based on bargaining unit. Visit the City's Employee Benefit website for detailed information (rates and plan information). RETIREMENT: Benefits are provided by the City's participation in the Public Employee's Retirement System (PERS). 2% @ 62 for new hire Miscellaneous and 2.7% @ 57 for Safety (Fire & Police). Visit the City's Retirement websitefor additional information.
Announcement Number: 46789 Open to all qualified persons. Posted 03/26/2024 Recruiter: DANIEL LABARBERA Email: d.labarbera@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Fire Control Dispatchers operate communication equipment at an assigned interagency communications center and dispatch personnel, supplies, aircraft and mobile equipment to fire scenes, medical emergencies, law enforcement incidents, hazardous materials incidents and other emergency situations. Incumbents function as first-line supervisors who train, supervise and evaluate the performance of assigned staff; assign and review work; and initiate disciplinary action. The Fire Control Dispatcher III (FCDIII) is the Supervisory Nevada Division of Forestry Dispatcher and one of the Assistant Center Managers at the Elko Interagency Dispatch Center (EIDC), in Elko Nevada. EIDC provides wildland fire, aviation, logistical and administrative dispatch support to five Interagency partners: NDF, Bureau of Land Management, United States Forest Service, United States Fish and Wildlife Service, and Bureau of Indian Affairs. This position performs the supervisory functions for the State Employees working in the Dispatch Center, such as hiring, scheduling, approving timesheets, updating work performance standards, and completing performance evaluations for the Fire Control Dispatcher I, Fire Control Dispatcher II and Seasonal Fire Control Dispatcher positions. The FCDIII acts as one of the floor supervisors who help facilitate and coordinate the emergency dispatch responses during Wildland Fire Season. This position is also responsible for performing building steward duties, ensuring that the State Facility is being properly maintained, Fire Safety Systems are operational, and safety issues are being addressed. They must complete the mandatory state and federal training requirements, as well as the NWCG training requirements for the Expanded Dispatch Recorder, Expanded Dispatch Support Dispatcher, Initial Attack Dispatcher, Aircraft Dispatcher and Expanded Dispatch Supervisory Dispatcher Positions. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-1_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and five years of emergency dispatching experience, two years of which must have been in a fire control or public safety agency; OR two years of experience as a Fire Control Dispatcher II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements Employees may be required to work varied shifts, weekends and holidays. Applicants are required to type 45 words per minute. Pursuant to NRS 284.4066, this position has been identified as affecting public safety. Persons offered employment in this position must submit to a pre-employment screening for controlled substances. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Mar 27, 2024
Full Time
Announcement Number: 46789 Open to all qualified persons. Posted 03/26/2024 Recruiter: DANIEL LABARBERA Email: d.labarbera@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Fire Control Dispatchers operate communication equipment at an assigned interagency communications center and dispatch personnel, supplies, aircraft and mobile equipment to fire scenes, medical emergencies, law enforcement incidents, hazardous materials incidents and other emergency situations. Incumbents function as first-line supervisors who train, supervise and evaluate the performance of assigned staff; assign and review work; and initiate disciplinary action. The Fire Control Dispatcher III (FCDIII) is the Supervisory Nevada Division of Forestry Dispatcher and one of the Assistant Center Managers at the Elko Interagency Dispatch Center (EIDC), in Elko Nevada. EIDC provides wildland fire, aviation, logistical and administrative dispatch support to five Interagency partners: NDF, Bureau of Land Management, United States Forest Service, United States Fish and Wildlife Service, and Bureau of Indian Affairs. This position performs the supervisory functions for the State Employees working in the Dispatch Center, such as hiring, scheduling, approving timesheets, updating work performance standards, and completing performance evaluations for the Fire Control Dispatcher I, Fire Control Dispatcher II and Seasonal Fire Control Dispatcher positions. The FCDIII acts as one of the floor supervisors who help facilitate and coordinate the emergency dispatch responses during Wildland Fire Season. This position is also responsible for performing building steward duties, ensuring that the State Facility is being properly maintained, Fire Safety Systems are operational, and safety issues are being addressed. They must complete the mandatory state and federal training requirements, as well as the NWCG training requirements for the Expanded Dispatch Recorder, Expanded Dispatch Support Dispatcher, Initial Attack Dispatcher, Aircraft Dispatcher and Expanded Dispatch Supervisory Dispatcher Positions. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-1_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and five years of emergency dispatching experience, two years of which must have been in a fire control or public safety agency; OR two years of experience as a Fire Control Dispatcher II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements Employees may be required to work varied shifts, weekends and holidays. Applicants are required to type 45 words per minute. Pursuant to NRS 284.4066, this position has been identified as affecting public safety. Persons offered employment in this position must submit to a pre-employment screening for controlled substances. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
CITY OF OAKLAND, CA
Oakland, California, United States
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. The City of Oakland is currently recruiting to fill six (6) Head Start/Early Head Start Assistant Instructor vacancies within the Human Services Department. Under direction in the Human Services Department, the Head Start/Early Head Start Assistant Instructor position assists with instructing children enrolled in Head Start/State Preschool/Early Head Start Programs; assists with introducing parents to early childhood development concepts; observes during developmental assessments and may document observations; assists in organizing and setting up educational and play materials for classrooms; and performs related duties as assigned. The Head Start/Early Head Start Assistant Instructor is an entry-level classification in the Head Start/Early Head Start Instructor series. The incumbent is responsible for assisting assigned teacher(s) with conducting developmentally appropriate activities for children in the Head Start/State Preschool/Early Head Start Programs. This classification can be distinguished from the Head Start/Early Head Start Instructor, which is a fully functional journey-level teacher position. It is further distinguished from the Head Start/Early Head Start Substitute Associate Instructor position, which is also an entry-level position that provides oversight and instruction in the classroom. The incumbent receives general supervision from the Early Childhood Center Director and may receive lead direction from Head Start/Early Head Start Instructors. This is a public contact position. Although no current vacancies require a specific language, bilingual skills are highly desirable, and the eligible list may be used to fill future vacancies that may require bilingual skills. **Required at the time of application: Copy of College Transcripts. Applications without the required documents will be considered incomplete. Please be sure to scan and attach the required documents to your online application. The eligibility list established from this recruitment may be used to fill other vacancies that occur within the City including full-time and permanent part-time positions, if applicable. This recruitment may close without notice once a sufficient number of applications have been received. * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Examples of Duties Duties may include but are not limited to the following : Assist with instructing children in basic infant/toddler/preschool education concepts. Assist with organizing and setting up developmentally appropriate educational and play materials for the classroom. Assist with conducting fire, disaster and safety drills in the classroom; inspect facility for safety standards and maintenance needs. Assist with organizing and scheduling daily activities at the center classroom. Prepare snacks and serve meals. Assist with conducting outreach and recruiting children and families for enrollment in the Head Start/State Preschool/Early Head Start Program. Observe, visually supervise and monitor children, and take action as needed during activities to ensure their health and safety at all times. Observe children for unusual behavior or illness and notify Head Start/Early Head Start Instructor or Early Childhood Center Director. Provide support during parent conferences. Maintain a clean and organized indoor and outdoor environment, including the food service area. Assist with maintaining routine records for daily attendance and progress of children in the classroom. Partner with parents to adhere to individualized educational programs (IEPs) for their children. Support the parent education, planning, and goal setting for parents. Promote parent/child bonding and nurturing parent/child relationships through modeling developmentally and culturally appropriate interactions and communications. Administer Pediatric First Aid and Cardiopulmonary Resuscitation (CPR), as needed. Minimum Requirements for Application Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable. Education: Six (6) units of Early Childhood Education (ECE) or Child Development (CD) from an accredited college or university. ADDITIONAL REQUIREMENT FOR EARLY HEAD START PROGRAM ASSISTANT INSTRUCTORS : Education must include three (3) units of Infant/Toddler coursework. Experience: None required. Experience in a licensed child care center or comparable group child care program is highly desirable. Copy of college transcript(s) is required and must be attached. Applications submitted without the required documents will be considered incomplete. Please be sure to scan and attach the required documents to your on-line application. LICENSE OR CERTIFICATE Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Must obtain a State of California Child Development Assistant Teacher Permit within six (6) months of employment. Must demonstrate proof of application for Assistant Teacher Permit from the State of California upon hire. Failure to obtain relevant teaching permit within six (6) months will be grounds for removal. Must obtain Pediatric First Aid and CPR certifications within one year of employment and maintain throughout tenure of employment. OTHER REQUIREMENTS Depending on nature of assignment, candidates who receive offers of employment will be required to submit fingerprints, undergo a criminal record clearance, and have a physical examination including a TB screening. Proficiency in a foreign language may be required. KNOWLEDGE AND ABILITIES: Knowledge of: Basic concepts of infant, toddler, preschool, and early childhood development, growth and behavior. Motor skills and development fundamentals. Principles and practices of teaching in an early childhood setting. Classroom safety related to care and oversight of infant/toddler/preschool children. Safe work practices. Modern office equipment. Personal computer and software applications. Ability to: Assist with leading learning activities for children and parents. Assist with maintaining records. Support the screening and assessment of children. Assist with implementing developmentally appropriate activities for children. Learn and follow Head Start/Early Head Start and California State Licensing rules and regulations. Communicate effectively with children and parents. Follow oral and written directions. Work as part of a team in a culturally diverse environment. Carry out routine tasks in conjunction with assigned staff to meet established deadlines pursuant to performance standards and departmental policies and procedures. Stand, walk, squat, kneel, bend, twist, reach above shoulder level and below waist level, push and pull, and lift up to 50 lbs. while monitoring children. Grasp and manipulate items such as writing utensils. Sit on the floor while working with infants, toddlers and children. Carry and bottle feed infants/toddlers. Walk from a parked car to a home site and climb up flights of stairs as necessary. Administer CPR and Pediatric First Aid. Establish and maintain effective working relationships with those contacted in the performance of required duties. Supplemental Information The Selection Process Stage I: The first stage in the selection process will consist of a review of each applicant's employment application, transcripts, and supplemental questionnaire for minimum qualifications (weighted pass/fail). Be sure to scan and attach a copy of your college transcripts to your online application. Applications submitted without all required materials will not be given further consideration. Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant's score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III. Stage III: The third stage may consist of a oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at www.governmentjobs.com/careers/oaklandca If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. Date of Examination: Tentatively Scheduled for mid-August, 2022 The City of Oakland is an EEO/ADA Employer. The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements
Mar 05, 2024
Full Time
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. The City of Oakland is currently recruiting to fill six (6) Head Start/Early Head Start Assistant Instructor vacancies within the Human Services Department. Under direction in the Human Services Department, the Head Start/Early Head Start Assistant Instructor position assists with instructing children enrolled in Head Start/State Preschool/Early Head Start Programs; assists with introducing parents to early childhood development concepts; observes during developmental assessments and may document observations; assists in organizing and setting up educational and play materials for classrooms; and performs related duties as assigned. The Head Start/Early Head Start Assistant Instructor is an entry-level classification in the Head Start/Early Head Start Instructor series. The incumbent is responsible for assisting assigned teacher(s) with conducting developmentally appropriate activities for children in the Head Start/State Preschool/Early Head Start Programs. This classification can be distinguished from the Head Start/Early Head Start Instructor, which is a fully functional journey-level teacher position. It is further distinguished from the Head Start/Early Head Start Substitute Associate Instructor position, which is also an entry-level position that provides oversight and instruction in the classroom. The incumbent receives general supervision from the Early Childhood Center Director and may receive lead direction from Head Start/Early Head Start Instructors. This is a public contact position. Although no current vacancies require a specific language, bilingual skills are highly desirable, and the eligible list may be used to fill future vacancies that may require bilingual skills. **Required at the time of application: Copy of College Transcripts. Applications without the required documents will be considered incomplete. Please be sure to scan and attach the required documents to your online application. The eligibility list established from this recruitment may be used to fill other vacancies that occur within the City including full-time and permanent part-time positions, if applicable. This recruitment may close without notice once a sufficient number of applications have been received. * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Examples of Duties Duties may include but are not limited to the following : Assist with instructing children in basic infant/toddler/preschool education concepts. Assist with organizing and setting up developmentally appropriate educational and play materials for the classroom. Assist with conducting fire, disaster and safety drills in the classroom; inspect facility for safety standards and maintenance needs. Assist with organizing and scheduling daily activities at the center classroom. Prepare snacks and serve meals. Assist with conducting outreach and recruiting children and families for enrollment in the Head Start/State Preschool/Early Head Start Program. Observe, visually supervise and monitor children, and take action as needed during activities to ensure their health and safety at all times. Observe children for unusual behavior or illness and notify Head Start/Early Head Start Instructor or Early Childhood Center Director. Provide support during parent conferences. Maintain a clean and organized indoor and outdoor environment, including the food service area. Assist with maintaining routine records for daily attendance and progress of children in the classroom. Partner with parents to adhere to individualized educational programs (IEPs) for their children. Support the parent education, planning, and goal setting for parents. Promote parent/child bonding and nurturing parent/child relationships through modeling developmentally and culturally appropriate interactions and communications. Administer Pediatric First Aid and Cardiopulmonary Resuscitation (CPR), as needed. Minimum Requirements for Application Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable. Education: Six (6) units of Early Childhood Education (ECE) or Child Development (CD) from an accredited college or university. ADDITIONAL REQUIREMENT FOR EARLY HEAD START PROGRAM ASSISTANT INSTRUCTORS : Education must include three (3) units of Infant/Toddler coursework. Experience: None required. Experience in a licensed child care center or comparable group child care program is highly desirable. Copy of college transcript(s) is required and must be attached. Applications submitted without the required documents will be considered incomplete. Please be sure to scan and attach the required documents to your on-line application. LICENSE OR CERTIFICATE Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Must obtain a State of California Child Development Assistant Teacher Permit within six (6) months of employment. Must demonstrate proof of application for Assistant Teacher Permit from the State of California upon hire. Failure to obtain relevant teaching permit within six (6) months will be grounds for removal. Must obtain Pediatric First Aid and CPR certifications within one year of employment and maintain throughout tenure of employment. OTHER REQUIREMENTS Depending on nature of assignment, candidates who receive offers of employment will be required to submit fingerprints, undergo a criminal record clearance, and have a physical examination including a TB screening. Proficiency in a foreign language may be required. KNOWLEDGE AND ABILITIES: Knowledge of: Basic concepts of infant, toddler, preschool, and early childhood development, growth and behavior. Motor skills and development fundamentals. Principles and practices of teaching in an early childhood setting. Classroom safety related to care and oversight of infant/toddler/preschool children. Safe work practices. Modern office equipment. Personal computer and software applications. Ability to: Assist with leading learning activities for children and parents. Assist with maintaining records. Support the screening and assessment of children. Assist with implementing developmentally appropriate activities for children. Learn and follow Head Start/Early Head Start and California State Licensing rules and regulations. Communicate effectively with children and parents. Follow oral and written directions. Work as part of a team in a culturally diverse environment. Carry out routine tasks in conjunction with assigned staff to meet established deadlines pursuant to performance standards and departmental policies and procedures. Stand, walk, squat, kneel, bend, twist, reach above shoulder level and below waist level, push and pull, and lift up to 50 lbs. while monitoring children. Grasp and manipulate items such as writing utensils. Sit on the floor while working with infants, toddlers and children. Carry and bottle feed infants/toddlers. Walk from a parked car to a home site and climb up flights of stairs as necessary. Administer CPR and Pediatric First Aid. Establish and maintain effective working relationships with those contacted in the performance of required duties. Supplemental Information The Selection Process Stage I: The first stage in the selection process will consist of a review of each applicant's employment application, transcripts, and supplemental questionnaire for minimum qualifications (weighted pass/fail). Be sure to scan and attach a copy of your college transcripts to your online application. Applications submitted without all required materials will not be given further consideration. Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant's score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III. Stage III: The third stage may consist of a oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at www.governmentjobs.com/careers/oaklandca If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. Date of Examination: Tentatively Scheduled for mid-August, 2022 The City of Oakland is an EEO/ADA Employer. The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Palm Desert Campus Location Under the work direction of physicians, nurse practitioners, physician assistants, registered nurses or other similar licensed professionals, the Medical Assistant performs various clinical and medical support functions. The incumbent also performs a variety of standard clinical assistance tasks, as well as administrative and clerical duties in support of the Palm Desert Campus Student Health Center operations. The incumbent may also work occasionally on the San Bernardino campus, as needed. Major duties and responsibilities Under guidance of supervising physician, the incumbent: • Assists healthcare practitioners in the delivery of health exams, clinical procedures and medical treatments by preparing exam and telehealth rooms, obtaining patient data and assisting practitioners • Performs a variety of standard tests and medical technical services not requiring a licensed professional (e.g., vision screening, audiometry and hearing testes, EKGs, peak flow testing spirometry, removal of sutures and bandages) • Removal of sutures and bandages; performs ear lavage • Performs specimen collection by non-invasive techniques (e.g., nasal smears, throat cultures) and CLIA-waived testing ordered by a licensed practitioner • Verifies student eligibility through PeopleSoft for SHC/CAPS access • Answers calls and routes them to appropriate/designated areas • Prioritizes patient phone calls and in-person patient contacts • Schedules appointments for providers, nurses and counselors • Addresses other incoming calls and in-person inquiries and advises students and others about services and routes calls to appropriate resources • Verifies patient demographics; assists with updating of patient information • Applies skills and knowledge of department policies and procedures related to the front office, HIPAA regulations and Accreditation Association for Ambulatory Health Care and the International Accreditation of Counseling Services standards • Handles requests for cancellation and rescheduling of appointments • Interprets provider notes (electronic health records systems) and prioritizes patient follow ups • Handles clinical phone messages for providers and other staff Under guidance of supervising physician, the incumbent: • Administers medications and immunizations • Performs TB skin tests, measures and describes results and refers for interpretation • Performs phlebotomy within the scope of practice for a Medical Assistant in the State of California. • Performs front office reception duties such as greeting, checking in students/patients, assisting students with filling out their intake and other forms in the clinic and online and with the checkout process • Services as cashier for cash and debit/credit cards transactions; collects, posts and processes daily payment transactions • Follows up with status reports for patients • Prepares faxes and other documentation, including health information required for referrals • Provides back-up coverage to San Bernardino Student Health Center and Counseling & Psychological Services clinics • Attends meetings; serves on relevant committees • Engages in professional development activities (including but not limited to, keeping current with the medical assisting field and maintaining competencies relative to the scope of practice) • Completes all department and university required trainings as assigned • Performs other relevant duties as assigned Minimum Qualifications: Required Education and Experience High school diploma or equivalent or combination of education and experience which provides the required knowledge and abilities. While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. CSU-specific requirements are as follows: 1. Most common, incumbents are required to possess a certificate of completion from an accredited and approved medical assisting program through the Department of Education or Bureau for Private Postsecondary Education within the Department of Consumer Affairs. In this case, the supervising CSU physician must verify competencies. OR 2. At the discretion of the student health center director, an in-house campus-training program may be developed according to the guidelines established by the Medical Board of California. In this case, a CSU physician must document and certify in writing that the formal training and clinical practice hours required by the Medical Board of California to perform the duties of a Medical Assistant have been completed successfully. Required Qualifications Knowledge: Knowledge of daily clinic operations; aseptic techniques and requirements; uses, application, and proper operation of various medical supplies and equipment used in performing the duties described above; California laws and regulations pertaining to medical assistants. General knowledge of anatomy and physiology appropriate to the duties assigned; understand the potential hazards or complications resulting from administering medications and how to initiate emergency procedures. Abilities: Ability to demonstrate the proper techniques in administering medications in a variety of manners including intramuscular, intradermal, or subcutaneous methods and by inhalation; proper techniques in performing injections and phlebotomy; competency in performing assigned medical technical support services such as the standard tests and limited procedures described above; maintain effective working relationships with practitioners and other health center support staff; and be sensitive to and communicate effectively with diverse patients. Current AED/CPR certification. Preferred Qualifications • Ability to multi-task and work in a fast-paced environment • Experience working with college students, preferably in a higher education setting Special Conditions While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. If a Medical Assistant is performing phlebotomy outside the regular scope of practice, appropriate phlebotomy certification may be required by the State of California. Medical Assistants may perform only those duties authorized by their supervising licensed physician and surgeon, a licensed podiatrist, or a physician assistant, nurse practitioner or certified nurse-midwife who, in compliance with applicable state regulations, must be present in the facility when the Medical Assistant is performing specific procedures. Compensation and Benefits: Anticipated Hiring Range: $3,338 - $3,505 per month Classification Salary Range: $3,338 - $5,366 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. First review of applications date April 3, 2024, position is open until filled As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 21, 2024
Job Summary: Palm Desert Campus Location Under the work direction of physicians, nurse practitioners, physician assistants, registered nurses or other similar licensed professionals, the Medical Assistant performs various clinical and medical support functions. The incumbent also performs a variety of standard clinical assistance tasks, as well as administrative and clerical duties in support of the Palm Desert Campus Student Health Center operations. The incumbent may also work occasionally on the San Bernardino campus, as needed. Major duties and responsibilities Under guidance of supervising physician, the incumbent: • Assists healthcare practitioners in the delivery of health exams, clinical procedures and medical treatments by preparing exam and telehealth rooms, obtaining patient data and assisting practitioners • Performs a variety of standard tests and medical technical services not requiring a licensed professional (e.g., vision screening, audiometry and hearing testes, EKGs, peak flow testing spirometry, removal of sutures and bandages) • Removal of sutures and bandages; performs ear lavage • Performs specimen collection by non-invasive techniques (e.g., nasal smears, throat cultures) and CLIA-waived testing ordered by a licensed practitioner • Verifies student eligibility through PeopleSoft for SHC/CAPS access • Answers calls and routes them to appropriate/designated areas • Prioritizes patient phone calls and in-person patient contacts • Schedules appointments for providers, nurses and counselors • Addresses other incoming calls and in-person inquiries and advises students and others about services and routes calls to appropriate resources • Verifies patient demographics; assists with updating of patient information • Applies skills and knowledge of department policies and procedures related to the front office, HIPAA regulations and Accreditation Association for Ambulatory Health Care and the International Accreditation of Counseling Services standards • Handles requests for cancellation and rescheduling of appointments • Interprets provider notes (electronic health records systems) and prioritizes patient follow ups • Handles clinical phone messages for providers and other staff Under guidance of supervising physician, the incumbent: • Administers medications and immunizations • Performs TB skin tests, measures and describes results and refers for interpretation • Performs phlebotomy within the scope of practice for a Medical Assistant in the State of California. • Performs front office reception duties such as greeting, checking in students/patients, assisting students with filling out their intake and other forms in the clinic and online and with the checkout process • Services as cashier for cash and debit/credit cards transactions; collects, posts and processes daily payment transactions • Follows up with status reports for patients • Prepares faxes and other documentation, including health information required for referrals • Provides back-up coverage to San Bernardino Student Health Center and Counseling & Psychological Services clinics • Attends meetings; serves on relevant committees • Engages in professional development activities (including but not limited to, keeping current with the medical assisting field and maintaining competencies relative to the scope of practice) • Completes all department and university required trainings as assigned • Performs other relevant duties as assigned Minimum Qualifications: Required Education and Experience High school diploma or equivalent or combination of education and experience which provides the required knowledge and abilities. While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. CSU-specific requirements are as follows: 1. Most common, incumbents are required to possess a certificate of completion from an accredited and approved medical assisting program through the Department of Education or Bureau for Private Postsecondary Education within the Department of Consumer Affairs. In this case, the supervising CSU physician must verify competencies. OR 2. At the discretion of the student health center director, an in-house campus-training program may be developed according to the guidelines established by the Medical Board of California. In this case, a CSU physician must document and certify in writing that the formal training and clinical practice hours required by the Medical Board of California to perform the duties of a Medical Assistant have been completed successfully. Required Qualifications Knowledge: Knowledge of daily clinic operations; aseptic techniques and requirements; uses, application, and proper operation of various medical supplies and equipment used in performing the duties described above; California laws and regulations pertaining to medical assistants. General knowledge of anatomy and physiology appropriate to the duties assigned; understand the potential hazards or complications resulting from administering medications and how to initiate emergency procedures. Abilities: Ability to demonstrate the proper techniques in administering medications in a variety of manners including intramuscular, intradermal, or subcutaneous methods and by inhalation; proper techniques in performing injections and phlebotomy; competency in performing assigned medical technical support services such as the standard tests and limited procedures described above; maintain effective working relationships with practitioners and other health center support staff; and be sensitive to and communicate effectively with diverse patients. Current AED/CPR certification. Preferred Qualifications • Ability to multi-task and work in a fast-paced environment • Experience working with college students, preferably in a higher education setting Special Conditions While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. If a Medical Assistant is performing phlebotomy outside the regular scope of practice, appropriate phlebotomy certification may be required by the State of California. Medical Assistants may perform only those duties authorized by their supervising licensed physician and surgeon, a licensed podiatrist, or a physician assistant, nurse practitioner or certified nurse-midwife who, in compliance with applicable state regulations, must be present in the facility when the Medical Assistant is performing specific procedures. Compensation and Benefits: Anticipated Hiring Range: $3,338 - $3,505 per month Classification Salary Range: $3,338 - $5,366 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. First review of applications date April 3, 2024, position is open until filled As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Executive Assistant to the Vice President for Student Affairs Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, April 11th @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is directly responsible to the Vice President for Student Affairs (VPSA), providing administrative and analytical support. Primary functions of this role include scheduling and calendar management, direct communication with staff and students, and project management. The incumbent is responsible for direct interaction with students, students’ families, upper-level campus administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate sensitive information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent provides lead work direction to an ASC II and works collaboratively with staff throughout the division on multiple projects supporting division and university priorities and activities. FLSA : Exempt (not eligible for overtime) Anticipated Hiring Range : $4,379 per month - $6,000 per month CSU Classification Salary Range : $ 4,379 per month - $ 7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular/Probationary Time Base : Full-Time Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. with the ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed) Department Information Student Affairs - Where the Students Come First. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information visit https://www.csus.edu/student-affairs/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public. Experience in appointment and meeting scheduling, with the ability to effectively manage time and priorities. Experience in travel and event planning, including purchasing and using excellent organizational and collaboration skills. Experience in workflow and/or project management with the ability to effectively organize, multitask, delegate, and timely and appropriate follow up. Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.) Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks. Ability to work independently and as a member of a highly collegial and productive team. Ability to interpret policies, procedures, and other institutional commiques and summarize them and/or communicate them effectively to others in writing or verbally with tact and diligence. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector). Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel, PowerPoint and Teams. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment. Direct experience and knowledge of working in an educational and/or university environment. Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel) and Visio (workflow processing). Documents Needed to Apply Resume and Cover Letter. Failure to provide these documents may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Working Title: Executive Assistant to the Vice President for Student Affairs Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, April 11th @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is directly responsible to the Vice President for Student Affairs (VPSA), providing administrative and analytical support. Primary functions of this role include scheduling and calendar management, direct communication with staff and students, and project management. The incumbent is responsible for direct interaction with students, students’ families, upper-level campus administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate sensitive information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent provides lead work direction to an ASC II and works collaboratively with staff throughout the division on multiple projects supporting division and university priorities and activities. FLSA : Exempt (not eligible for overtime) Anticipated Hiring Range : $4,379 per month - $6,000 per month CSU Classification Salary Range : $ 4,379 per month - $ 7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular/Probationary Time Base : Full-Time Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. with the ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed) Department Information Student Affairs - Where the Students Come First. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information visit https://www.csus.edu/student-affairs/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public. Experience in appointment and meeting scheduling, with the ability to effectively manage time and priorities. Experience in travel and event planning, including purchasing and using excellent organizational and collaboration skills. Experience in workflow and/or project management with the ability to effectively organize, multitask, delegate, and timely and appropriate follow up. Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.) Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks. Ability to work independently and as a member of a highly collegial and productive team. Ability to interpret policies, procedures, and other institutional commiques and summarize them and/or communicate them effectively to others in writing or verbally with tact and diligence. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector). Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel, PowerPoint and Teams. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment. Direct experience and knowledge of working in an educational and/or university environment. Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel) and Visio (workflow processing). Documents Needed to Apply Resume and Cover Letter. Failure to provide these documents may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time: