California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Co-Director, Center for the Advancement of Reading and Writing . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $12,395 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Co-Director, Center for the Advancement of Reading and Writing to be responsible for leading and managing the Center and ensuring that its stated mission is accomplished. The Co-Director provides leadership and support to CSU education programs in the area of literacy. The Co-Director is also responsible for directing statewide academic preparation efforts to ensure literacy development of California’s PK-12 students, facilitating their success in college. This includes providing leadership and overall administration of the CSU college preparatory Expository Reading and Writing Curriculum (ERWC) which is widely adopted in CA high schools. Responsibilities Under the general direction of the Assistant Vice Chancellor, Educator and Leadership Programs , the Co-Director, Center for the Advancement of Reading and Writing will perform duties as outlined below: The Center Co-Director provides visionary leadership, plans, coordinates and evaluates the programs and activities of the Center for the Advancement of Reading and Writing (CAR-W). This includes extensive collaboration with the Faculty CAR-W Co-Director related to Center goals, managing Center staff, and associated faculty and special consultants. Collaborate closely with the Faculty Co-Director of the CAR-W Center, to achieve the mission and goals of the Center. This includes: -Facilitate the work of the Council of Faculty Representatives to the CAR-W and the CAR-W Advisory Board. -Facilitate resource sharing and communications with CSU literacy faculty and other stakeholder groups through website, listserves, publications and documents, social media, and other channels. -Facilitate literacy development in educator preparation in partnership with CSU programs. -As directed by the Assistant Vice Chancellor, coordinates meetings, convenes taskforces, and organizes events for CSU faculty and K-12 partners related to literacy instruction. The Center Co-Director directs professional learning for the Expository Reading and Writing Curriculum (ERWC): -Co-coordinate efforts of the ERWC Steering Committee with the ERWC Steering Committee Chair. -Coordinate ERWC efforts with the California County Superintendents and local county offices of education, and the University of California Office of the President. -Facilitate the work of CSU and school district professional learning facilitators. -Develop partnerships with K-12 partners around academic preparation for PK-12 students. -Support CSU Early Assessment Program coordinators about ERWC professional learning. -Oversee the review and distribution of curriculum materials. -Oversee communications through the website and other channels. -Prepare and monitor the ERWC budgets and contracts. -Plan and oversee ERWC professional learning events, workshops, webinars, and conferences. -Oversee data systems tracking school and teacher participation in ERWC professional learning. -Coordinate teacher leadership activities. Develop and support cooperative state-wide intersegmental efforts to improve academic preparation and English Language Arts and literacy: -This includes serving as the Chancellor’s Office liaison to various statewide groups including the Commission on Teacher Credentialing, California Department of Education, California County Superintendents, etc. in areas related to literacy. Develop and Support Grant and Funding Opportunities: -Coordinating with education partners on grants and other funding opportunities. In addition to the above, the Director will carry out other assignments at the request of Academic and Student Affairs and the Assistant Vice Chancellor of Educator and Leadership Programs. Qualifications This position requires: -Master’s degree in Education, Curriculum and Instruction, Literacy or a related field from an accredited university. -Three or more years of experience teaching in PK-12. -Three or more years of administrative experience in higher education, state or county educational institution, and/or non-profit at the level of Department Chair or equivalent, or higher. -Specialized knowledge and experience in literacy instruction at the PK-12 and higher education levels. -Demonstrated experience of successful activities to foster diversity, equity, and inclusive environments in PK-12/higher education settings. -Experience with educator preparation, clinical coaching, and/or credentialing processes. -Demonstrated experience working collaboratively with state agencies, county offices of education, school districts, University faculty, and/or other educational agencies . -Experience in managing department or program budgets. -Ability to analyze documents and prepare written position papers and reports. -Excellent organizational skills and ability to independently handle a number of tasks. -Demonstrated exceptional communication and interpersonal skills. -Ability to facilitate an effective and supportive working environment for staff. Preferred Qualifications -Doctoral degree and/or a K-12 administrative credential preferred. -A record of teaching and scholarship in higher education. -Expertise and experience in designing and implementing programs of professional learning for practicing PK-12 teachers and leaders. -Familiarity with projects and grants funded by organizations and foundations. -Familiarity with program design, implementation, and evaluation skills. Application Period Priority consideration will be given to candidates who apply by January 8, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Oct 11 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Co-Director, Center for the Advancement of Reading and Writing . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $12,395 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Co-Director, Center for the Advancement of Reading and Writing to be responsible for leading and managing the Center and ensuring that its stated mission is accomplished. The Co-Director provides leadership and support to CSU education programs in the area of literacy. The Co-Director is also responsible for directing statewide academic preparation efforts to ensure literacy development of California’s PK-12 students, facilitating their success in college. This includes providing leadership and overall administration of the CSU college preparatory Expository Reading and Writing Curriculum (ERWC) which is widely adopted in CA high schools. Responsibilities Under the general direction of the Assistant Vice Chancellor, Educator and Leadership Programs , the Co-Director, Center for the Advancement of Reading and Writing will perform duties as outlined below: The Center Co-Director provides visionary leadership, plans, coordinates and evaluates the programs and activities of the Center for the Advancement of Reading and Writing (CAR-W). This includes extensive collaboration with the Faculty CAR-W Co-Director related to Center goals, managing Center staff, and associated faculty and special consultants. Collaborate closely with the Faculty Co-Director of the CAR-W Center, to achieve the mission and goals of the Center. This includes: -Facilitate the work of the Council of Faculty Representatives to the CAR-W and the CAR-W Advisory Board. -Facilitate resource sharing and communications with CSU literacy faculty and other stakeholder groups through website, listserves, publications and documents, social media, and other channels. -Facilitate literacy development in educator preparation in partnership with CSU programs. -As directed by the Assistant Vice Chancellor, coordinates meetings, convenes taskforces, and organizes events for CSU faculty and K-12 partners related to literacy instruction. The Center Co-Director directs professional learning for the Expository Reading and Writing Curriculum (ERWC): -Co-coordinate efforts of the ERWC Steering Committee with the ERWC Steering Committee Chair. -Coordinate ERWC efforts with the California County Superintendents and local county offices of education, and the University of California Office of the President. -Facilitate the work of CSU and school district professional learning facilitators. -Develop partnerships with K-12 partners around academic preparation for PK-12 students. -Support CSU Early Assessment Program coordinators about ERWC professional learning. -Oversee the review and distribution of curriculum materials. -Oversee communications through the website and other channels. -Prepare and monitor the ERWC budgets and contracts. -Plan and oversee ERWC professional learning events, workshops, webinars, and conferences. -Oversee data systems tracking school and teacher participation in ERWC professional learning. -Coordinate teacher leadership activities. Develop and support cooperative state-wide intersegmental efforts to improve academic preparation and English Language Arts and literacy: -This includes serving as the Chancellor’s Office liaison to various statewide groups including the Commission on Teacher Credentialing, California Department of Education, California County Superintendents, etc. in areas related to literacy. Develop and Support Grant and Funding Opportunities: -Coordinating with education partners on grants and other funding opportunities. In addition to the above, the Director will carry out other assignments at the request of Academic and Student Affairs and the Assistant Vice Chancellor of Educator and Leadership Programs. Qualifications This position requires: -Master’s degree in Education, Curriculum and Instruction, Literacy or a related field from an accredited university. -Three or more years of experience teaching in PK-12. -Three or more years of administrative experience in higher education, state or county educational institution, and/or non-profit at the level of Department Chair or equivalent, or higher. -Specialized knowledge and experience in literacy instruction at the PK-12 and higher education levels. -Demonstrated experience of successful activities to foster diversity, equity, and inclusive environments in PK-12/higher education settings. -Experience with educator preparation, clinical coaching, and/or credentialing processes. -Demonstrated experience working collaboratively with state agencies, county offices of education, school districts, University faculty, and/or other educational agencies . -Experience in managing department or program budgets. -Ability to analyze documents and prepare written position papers and reports. -Excellent organizational skills and ability to independently handle a number of tasks. -Demonstrated exceptional communication and interpersonal skills. -Ability to facilitate an effective and supportive working environment for staff. Preferred Qualifications -Doctoral degree and/or a K-12 administrative credential preferred. -A record of teaching and scholarship in higher education. -Expertise and experience in designing and implementing programs of professional learning for practicing PK-12 teachers and leaders. -Familiarity with projects and grants funded by organizations and foundations. -Familiarity with program design, implementation, and evaluation skills. Application Period Priority consideration will be given to candidates who apply by January 8, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Oct 11 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Director, Business and Finance Administration . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $12,917 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Director, Business and Finance Administration to support and manage various projects and initiatives for the B&F division. The incumbent will oversee the administrative unit and activities to ensure needs of the EVC/CFO are met. This position will also manage the Board of Trustees (BOT) process for all committees under the B&F division and manage Chief Administrative and Business Officer (CABO) activities. Though the position technically reports to the Chief of Staff, to support administrative team cohesion, this position will also receive direction from the EVC/CFO and the Associate Vice Chancellor for B&F. The position also works closely supporting the System Budget Office and supporting and receiving direction from the CABO chair and leadership group and interacts directly with Board of Trustee (BOT) members involved in B&F committees. The position also interacts directly with other CABO, BOT, and Chancellor’s Officer leaders to address concerns, support onboarding activities, or as needed. In general, this position is a very strategic and critical position within the EVC/CFO office. It requires extreme attention to detail and a proactive mindset to ensure deadlines, etc are met. This is a key position in the unit requiring professionalism to interact with the highest levels within the organization with the ability to ensure the office administrative needs are being addressed. The incumbent will juggle competing priorities in a dynamic and changing environment. This position requires the ability to problem-solve, critical thinking, the ability to work independently, autonomy, judgement, the ability to delegate, and strong communication and writing skills. The position requires setting and adhering to rigorous processes and deadlines. The incumbent must possess effective communication and listening skills and be able to work directly and interact with employees at all levels within the University as well as with external vendors and the public. The position is key in reviewing and crafting messages sent out regularly to various leadership groups and also ensuring proper messaging within board of trustees’ materials, presentations and items. The position will perform highly sensitive and confidential executive-level support work requiring an awareness of the EVC/CFO priorities and a good understanding of the functions of the Business & Finance division in relation to other units of the Office of the Chancellor, the Board of Trustees, and the CSU campuses. The position requires oversight, management, and coordination of confidential policy, employee, and institutional information that contributes significantly to the development of executive decisions. This position provides high-level support to the System Budget Office leadership to ensure effective communication, collaboration and coordination between the System Budget Office and EVC/CFO Office. Additionally, this position is responsible for reviewing and disseminating budget-related communications on behalf of the EVC/CFO to Trustees, Presidents, and Chancellor’s Office leadership. This position will provide backup in the absence of the Chief of Staff and will work closely with direct reports to provide backup and coverage to ensure all necessary activities are completed in a timely manner. The position ensures physical coverage for the office is set and maintained and is expected to physically report to the office on a regular basis. Responsibilities Under the general direction of the Chief of Staff to the Executive Vice Chancellor & Chief Financial Officer , the Director, Business and Finance Administration will perform duties as outlined below: -This position will oversee staff conducting the administrative duties of the office to ensure activities are performed accurately and timely. -Provide leadership to the administrative unit by identifying areas for improvement in efficiency and developing appropriate course of action. -Develop and maintain the Administrative Desk Manual, or similar, for the administrative unit. Allowing for cross training that will facilitate completion of tasks and coverage of duties in the event of unexpected absences. -This position will manage the entire Business & Finance process for the Board of Trustees. Identify, track, and edit items for Board of Trustees (BOT) agendas, ensuring preparation achieves legal posting deadlines. Attend relevant portions of BOT meetings to identify and track issues raised by Trustees. -Prepare orientation materials when new trustees are appointed. -Manage routine HR activities, including recruitments, onboarding, organizational changes, and employee separations. -Manage CABO meetings ensuring logistics are in place, work with CABO leadership and presenters to create the agenda, attend, and take meeting notes: interact with campus an auxiliary leadership to develop the annual meeting schedule. -Manage coordination and attend meetings of special committees/taskforces of the EVC/CFO, AVC, and Chief of Staff. -Represent the office of the EVC/CFO and the Chief of Staff at various office-wide group meetings. -Provide summary of discussions and follow-up action items to EVC/CFO and Chief of Staff. -Assist in many new strategic department activities. -Coordinate and conduct research and work on special projects and initiatives, as assigned by the Chief of Staff, EVC/CFO, or Associate Vice Chancellor. Includes research, evaluation, analysis, and written or oral reports with recommendations for action that may have systemwide application. Requires working with confidential data and information from the Chancellor’s Office and 23 campuses. -Analyze and interpret information, issues, and proposals for the EVC/CFO, Chief of Staff, AVC, Business & Finance and other executives. -Recognize the roles of responsibility, authority, and accountability to interpret organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. -Develop resourceful solutions to respond to inquiries and complaints and/or prepare responses for other Chancellor’s Office staff. -Assist EVC/CFO, the EVC/CFO direct reports, and the Chief of Staff, as requested, with highly sensitive and confidential human resources issues, including recruitment, promotion, reorganization, and executive searches. -Provide management with valid and reliable information for planning purposes. -Prepare sensitive budget material related to executive decisions regarding student enrollment funding for presentation to CABO, presidents, Board of Trustees, and other CSU constituencies. -Perform related duties as required and deemed appropriate. Qualifications This position requires: -A bachelor’s degree in business administration, public policy, public administration, higher education administration, or a related field, including a minimum of 10 years of progressively responsible experience in a related area working for a senior executive or administrator in a complex work environment; or equivalent combination of education and experience is required. -Ability to handle highly confidential and sensitive matters. Strong oral and written communication skills. -Excel in working across multiple departments/divisions. -Possess excellent verbal and written communication skills, including accurate spelling, grammar usage, and editing skill. Have strong interpersonal skills and the ability to interact in a professional manner with all levels of staff and CSU constituencies. -Strong analytical skills to enable research, evaluation, and analysis. -Strong analytical, technical, and decision-making skills with a high-level of accuracy. -Knowledge of rules, regulations and policies related to the administration of the budget. -Strong problem-solving and conflict resolution skills to manage complex assignments and/or those that require balancing interests that may be at variance with each other. -This position requires that a person be highly organized and detail oriented, as well as able to handle multiple tasks simultaneously in a pressured environment with frequently shifting priorities and minimal supervision. Must have tolerance for ambiguity and ability to juggle multiple tasks simultaneously. -Ability to take initiative and use sound judgment in completing tasks, solving problems, developing solutions, and prioritizing work. Ability to prioritize tasks to ensure completion in a timely manner to meet deadlines and expectations. -A self-starter who works well independently and in groups, and who will take initiative to develop administrative efficiencies and work on new projects and initiatives, as well as encourage support staff to do the same. -Experience using standard office equipment (fax, copy machine, scanner) and software such as Word, Excel, PowerPoint, Outlook, and SharePoint, and be comfortable learning new software applications as required. Incumbent may be asked to quickly and accurately produce charts, graphs or tables, as well as draft letters, presentations, and other documents. -Prior experience using Microsoft Outlook to coordinate, manage, and schedule meetings as well as manage shared email boxes and contacts. Will serve as back-up when the Executive Assistant is out of the office. Preferred Qualifications -A Master’s degree in a related area is highly preferred. -Higher education knowledge and experience preferred. Application Period Priority consideration will be given to candidates who apply by April 9, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Director, Business and Finance Administration . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $12,917 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Director, Business and Finance Administration to support and manage various projects and initiatives for the B&F division. The incumbent will oversee the administrative unit and activities to ensure needs of the EVC/CFO are met. This position will also manage the Board of Trustees (BOT) process for all committees under the B&F division and manage Chief Administrative and Business Officer (CABO) activities. Though the position technically reports to the Chief of Staff, to support administrative team cohesion, this position will also receive direction from the EVC/CFO and the Associate Vice Chancellor for B&F. The position also works closely supporting the System Budget Office and supporting and receiving direction from the CABO chair and leadership group and interacts directly with Board of Trustee (BOT) members involved in B&F committees. The position also interacts directly with other CABO, BOT, and Chancellor’s Officer leaders to address concerns, support onboarding activities, or as needed. In general, this position is a very strategic and critical position within the EVC/CFO office. It requires extreme attention to detail and a proactive mindset to ensure deadlines, etc are met. This is a key position in the unit requiring professionalism to interact with the highest levels within the organization with the ability to ensure the office administrative needs are being addressed. The incumbent will juggle competing priorities in a dynamic and changing environment. This position requires the ability to problem-solve, critical thinking, the ability to work independently, autonomy, judgement, the ability to delegate, and strong communication and writing skills. The position requires setting and adhering to rigorous processes and deadlines. The incumbent must possess effective communication and listening skills and be able to work directly and interact with employees at all levels within the University as well as with external vendors and the public. The position is key in reviewing and crafting messages sent out regularly to various leadership groups and also ensuring proper messaging within board of trustees’ materials, presentations and items. The position will perform highly sensitive and confidential executive-level support work requiring an awareness of the EVC/CFO priorities and a good understanding of the functions of the Business & Finance division in relation to other units of the Office of the Chancellor, the Board of Trustees, and the CSU campuses. The position requires oversight, management, and coordination of confidential policy, employee, and institutional information that contributes significantly to the development of executive decisions. This position provides high-level support to the System Budget Office leadership to ensure effective communication, collaboration and coordination between the System Budget Office and EVC/CFO Office. Additionally, this position is responsible for reviewing and disseminating budget-related communications on behalf of the EVC/CFO to Trustees, Presidents, and Chancellor’s Office leadership. This position will provide backup in the absence of the Chief of Staff and will work closely with direct reports to provide backup and coverage to ensure all necessary activities are completed in a timely manner. The position ensures physical coverage for the office is set and maintained and is expected to physically report to the office on a regular basis. Responsibilities Under the general direction of the Chief of Staff to the Executive Vice Chancellor & Chief Financial Officer , the Director, Business and Finance Administration will perform duties as outlined below: -This position will oversee staff conducting the administrative duties of the office to ensure activities are performed accurately and timely. -Provide leadership to the administrative unit by identifying areas for improvement in efficiency and developing appropriate course of action. -Develop and maintain the Administrative Desk Manual, or similar, for the administrative unit. Allowing for cross training that will facilitate completion of tasks and coverage of duties in the event of unexpected absences. -This position will manage the entire Business & Finance process for the Board of Trustees. Identify, track, and edit items for Board of Trustees (BOT) agendas, ensuring preparation achieves legal posting deadlines. Attend relevant portions of BOT meetings to identify and track issues raised by Trustees. -Prepare orientation materials when new trustees are appointed. -Manage routine HR activities, including recruitments, onboarding, organizational changes, and employee separations. -Manage CABO meetings ensuring logistics are in place, work with CABO leadership and presenters to create the agenda, attend, and take meeting notes: interact with campus an auxiliary leadership to develop the annual meeting schedule. -Manage coordination and attend meetings of special committees/taskforces of the EVC/CFO, AVC, and Chief of Staff. -Represent the office of the EVC/CFO and the Chief of Staff at various office-wide group meetings. -Provide summary of discussions and follow-up action items to EVC/CFO and Chief of Staff. -Assist in many new strategic department activities. -Coordinate and conduct research and work on special projects and initiatives, as assigned by the Chief of Staff, EVC/CFO, or Associate Vice Chancellor. Includes research, evaluation, analysis, and written or oral reports with recommendations for action that may have systemwide application. Requires working with confidential data and information from the Chancellor’s Office and 23 campuses. -Analyze and interpret information, issues, and proposals for the EVC/CFO, Chief of Staff, AVC, Business & Finance and other executives. -Recognize the roles of responsibility, authority, and accountability to interpret organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. -Develop resourceful solutions to respond to inquiries and complaints and/or prepare responses for other Chancellor’s Office staff. -Assist EVC/CFO, the EVC/CFO direct reports, and the Chief of Staff, as requested, with highly sensitive and confidential human resources issues, including recruitment, promotion, reorganization, and executive searches. -Provide management with valid and reliable information for planning purposes. -Prepare sensitive budget material related to executive decisions regarding student enrollment funding for presentation to CABO, presidents, Board of Trustees, and other CSU constituencies. -Perform related duties as required and deemed appropriate. Qualifications This position requires: -A bachelor’s degree in business administration, public policy, public administration, higher education administration, or a related field, including a minimum of 10 years of progressively responsible experience in a related area working for a senior executive or administrator in a complex work environment; or equivalent combination of education and experience is required. -Ability to handle highly confidential and sensitive matters. Strong oral and written communication skills. -Excel in working across multiple departments/divisions. -Possess excellent verbal and written communication skills, including accurate spelling, grammar usage, and editing skill. Have strong interpersonal skills and the ability to interact in a professional manner with all levels of staff and CSU constituencies. -Strong analytical skills to enable research, evaluation, and analysis. -Strong analytical, technical, and decision-making skills with a high-level of accuracy. -Knowledge of rules, regulations and policies related to the administration of the budget. -Strong problem-solving and conflict resolution skills to manage complex assignments and/or those that require balancing interests that may be at variance with each other. -This position requires that a person be highly organized and detail oriented, as well as able to handle multiple tasks simultaneously in a pressured environment with frequently shifting priorities and minimal supervision. Must have tolerance for ambiguity and ability to juggle multiple tasks simultaneously. -Ability to take initiative and use sound judgment in completing tasks, solving problems, developing solutions, and prioritizing work. Ability to prioritize tasks to ensure completion in a timely manner to meet deadlines and expectations. -A self-starter who works well independently and in groups, and who will take initiative to develop administrative efficiencies and work on new projects and initiatives, as well as encourage support staff to do the same. -Experience using standard office equipment (fax, copy machine, scanner) and software such as Word, Excel, PowerPoint, Outlook, and SharePoint, and be comfortable learning new software applications as required. Incumbent may be asked to quickly and accurately produce charts, graphs or tables, as well as draft letters, presentations, and other documents. -Prior experience using Microsoft Outlook to coordinate, manage, and schedule meetings as well as manage shared email boxes and contacts. Will serve as back-up when the Executive Assistant is out of the office. Preferred Qualifications -A Master’s degree in a related area is highly preferred. -Higher education knowledge and experience preferred. Application Period Priority consideration will be given to candidates who apply by April 9, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time: