Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Marketing, Advertising, Public Relations, Business Administration, Public Administration, Finance. or a related field, plus four (4) years of relevant experience. Experience may substitute for the education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants POSITION OVERVIEW : As a Graphic Designer at Austin-Bergstrom International Airport, the primary purpose of the position is to contribute to the visual communication and branding efforts of the airport through the creation of compelling and impaction designs. The role involves utilizing a mastery of design software, including Adobe Creative Suite, and other industry-standard tools to produce high-quality graphics for various platforms. Digital marketing expertise and creative thinking will be harnessed to enhance the airport online presence. By fulfilling these duties, the Graphic Designer will contribute significantly to creating a visually appealing and consistent brand representation for Austin-Bergstrom International Airport across various mediums. TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. ASSESSMENT : A skills assessment will be required for this position. APPLICATION INFORMATION : A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. CRIMINAL HISTORY RECORDS CHECK The top candidate will be subject to a minimum 10 year criminal background check and security threat assessment. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified. LANGUAGE : Must have the ability to read, write, and fluently speak in English. OVERTIME : Overtime may be required with or without notice. WORK HOURS : Shift may change according to departmental needs; work hours may include after hours, holidays, and weekend work. DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $28.85 - $36.06 Hours Core Hours: Monday - Friday: 8:00 a.m. - 5:00 p.m. (40hrs/week) Hours may change depending on departmental needs. Work hours may include after-hours, holidays, and weekend work. Job Close Date 04/25/2024 Type of Posting External Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable, Not Applicable Category Professional Location Austin-Bergstrom International Airport Preferred Qualifications • Ability to travel to more than one work location • Ability to write and conduct research • Ability to work with frequent interruptions and changes in priorities • Ability to train and lead others • Ability to establish and maintain good working relationships with other City employees and the public Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and maintains budget for projects. Develops and evaluates long-range market planning/strategies. Works with neighborhood associations, community leaders, political action groups, and other interested groups with on-going projects. Uses graphic design principles to support marketing communication campaigns. Conducts market research and needs assessment surveys, and maintains research and client databases. Researches requests for information. Initiates, designs, and manages the development of promotional campaigns. Acts as representative for programs. Manages and plans projects/accounts. Conducts presentations, tours, and public education programs. Evaluates effectiveness of programs. Provides marketing consultation to clients. Works with outside vendors (media buying, print buying, etc.). Develops contracts, surveys, documentation, and forms. Maintains Web content; and develops digital advertising, promotional campaigns, and strategies. Writes, edits, and follows up on news releases. Coordinates, writes, and edits internal and external information/data. Develops and generates reports. Provides and develops graphic designs. Bears responsibility for larger individual projects or acts as an account representative for client programs. Works on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. Responsibilities - Supervision and/or Leadership Exercised: May lead and provide training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and processes for providing customer and personal services. This includes assessing customer needs, meeting quality standards for services, and evaluating customer satisfaction. Knowledge of market strategy and tactics, product demonstration, sales techniques, and sales control systems. Knowledge of media production, communication, and dissemination techniques and methods. Knowledge of fiscal planning and budget preparation. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in planning and organizing. Skill in data analysis and problem solving. Ability to write and conduct research. Ability to work with frequent interruptions and changes in priorities. Ability to train and lead others. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) college or university with major coursework in Marketing, Advertising, Public Relations, Business Administration, Public Administration, Finance or related field plus (4) years of relevant experience. Experience may substitute for the education up to a maximum of four (4) years. Yes No No Answer * Please describe your ability to write and conduct research. (Open Ended Question) * Describe your professional experience with planning, organizing, and working with frequent interruptions and changes in priorities. (Open Ended Question) * Please describe a specific example where you had to lead and train others. (Open Ended Question) * Please describe your experience establishing and maintaining good working relationships with other City employees and the public. (Open Ended Question) * This position may require traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Check to be hired. I acknowledge and understand this position requires a 10-year Criminal Background Investigation and security threat assessment * Were you referred by an current employee of the Department of Aviation? If so, please provide the employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
Apr 05, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Marketing, Advertising, Public Relations, Business Administration, Public Administration, Finance. or a related field, plus four (4) years of relevant experience. Experience may substitute for the education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants POSITION OVERVIEW : As a Graphic Designer at Austin-Bergstrom International Airport, the primary purpose of the position is to contribute to the visual communication and branding efforts of the airport through the creation of compelling and impaction designs. The role involves utilizing a mastery of design software, including Adobe Creative Suite, and other industry-standard tools to produce high-quality graphics for various platforms. Digital marketing expertise and creative thinking will be harnessed to enhance the airport online presence. By fulfilling these duties, the Graphic Designer will contribute significantly to creating a visually appealing and consistent brand representation for Austin-Bergstrom International Airport across various mediums. TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. ASSESSMENT : A skills assessment will be required for this position. APPLICATION INFORMATION : A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. CRIMINAL HISTORY RECORDS CHECK The top candidate will be subject to a minimum 10 year criminal background check and security threat assessment. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified. LANGUAGE : Must have the ability to read, write, and fluently speak in English. OVERTIME : Overtime may be required with or without notice. WORK HOURS : Shift may change according to departmental needs; work hours may include after hours, holidays, and weekend work. DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $28.85 - $36.06 Hours Core Hours: Monday - Friday: 8:00 a.m. - 5:00 p.m. (40hrs/week) Hours may change depending on departmental needs. Work hours may include after-hours, holidays, and weekend work. Job Close Date 04/25/2024 Type of Posting External Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable, Not Applicable Category Professional Location Austin-Bergstrom International Airport Preferred Qualifications • Ability to travel to more than one work location • Ability to write and conduct research • Ability to work with frequent interruptions and changes in priorities • Ability to train and lead others • Ability to establish and maintain good working relationships with other City employees and the public Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and maintains budget for projects. Develops and evaluates long-range market planning/strategies. Works with neighborhood associations, community leaders, political action groups, and other interested groups with on-going projects. Uses graphic design principles to support marketing communication campaigns. Conducts market research and needs assessment surveys, and maintains research and client databases. Researches requests for information. Initiates, designs, and manages the development of promotional campaigns. Acts as representative for programs. Manages and plans projects/accounts. Conducts presentations, tours, and public education programs. Evaluates effectiveness of programs. Provides marketing consultation to clients. Works with outside vendors (media buying, print buying, etc.). Develops contracts, surveys, documentation, and forms. Maintains Web content; and develops digital advertising, promotional campaigns, and strategies. Writes, edits, and follows up on news releases. Coordinates, writes, and edits internal and external information/data. Develops and generates reports. Provides and develops graphic designs. Bears responsibility for larger individual projects or acts as an account representative for client programs. Works on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. Responsibilities - Supervision and/or Leadership Exercised: May lead and provide training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and processes for providing customer and personal services. This includes assessing customer needs, meeting quality standards for services, and evaluating customer satisfaction. Knowledge of market strategy and tactics, product demonstration, sales techniques, and sales control systems. Knowledge of media production, communication, and dissemination techniques and methods. Knowledge of fiscal planning and budget preparation. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in planning and organizing. Skill in data analysis and problem solving. Ability to write and conduct research. Ability to work with frequent interruptions and changes in priorities. Ability to train and lead others. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) college or university with major coursework in Marketing, Advertising, Public Relations, Business Administration, Public Administration, Finance or related field plus (4) years of relevant experience. Experience may substitute for the education up to a maximum of four (4) years. Yes No No Answer * Please describe your ability to write and conduct research. (Open Ended Question) * Describe your professional experience with planning, organizing, and working with frequent interruptions and changes in priorities. (Open Ended Question) * Please describe a specific example where you had to lead and train others. (Open Ended Question) * Please describe your experience establishing and maintaining good working relationships with other City employees and the public. (Open Ended Question) * This position may require traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Check to be hired. I acknowledge and understand this position requires a 10-year Criminal Background Investigation and security threat assessment * Were you referred by an current employee of the Department of Aviation? If so, please provide the employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Marketing and Communications Specialist (Substitute) Job Category: NBU Job Opening Date: January 29, 2024 Job Closing Date: June 30, 2024 Locations: Saddleback College Department: Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Type: Hourly Hours Per Week: 0 Job Description: Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision by an appropriate level manager or administrator, performs a variety of activities designed to promote the college and its academic programs, student services, art performances, events, and the accomplishments of faculty, students, and staff. Contributes to the operations of the marketing and communications department and provides highly complex staff assistance in the development of marketing and communications strategies and materials for the college, district, and community at large. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Develop and implement marketing and communications activities and functions including publicity, advertising, and promotional plans and strategies. Participate in developing and evaluating communications and marketing goals, objectives, policies, and procedures; implement resulting policies and procedures. Write, layout, edit and/or coordinate content and the publication of a variety of newsletters, press releases, publications, feature articles, and campus-wide announcements; coordinate information released to the press and broadcast media. Write and place content on college website(s) and social media platforms. Develop and coordinate, with administrative and academic staff, the distribution of a variety of college publications and promotional literature, including flyers, brochures, ads, calendars, and other marketing materials; provide advice and assistance regarding publications and materials development. Write and layout content for ads on college electronic marquees; send information to be displayed to appropriate administrator; ensure information is displayed correctly. Perform a variety of duties related to promoting programs and events on the college website including writing, laying out, and programming ads on college website; meet with college web designer and coordinate the placement of content and images to college website. Coordinate with television staff the shooting of video footage as necessary; ensure information is displayed correctly. Schedule interviews between performing artists and members of the press; conduct interviews with guests, as necessary. Promote college news and events, including performing and visual arts events and programs, respond to media questions. Respond to questions and inquiries from members of the general public, the media, and outside institutions and organizations; provide information within area of responsibility; resolve complaints in an efficient and timely manner. Participate in events designed to promote the college. Take photos at events and as needed for marketing and communications projects. Coordinate with contract photographers, faculty, and staff to schedule photo shoots, secure photos and disseminate to colleagues and the media as appropriate. Use email marketing and mass notification platforms to send campus-wide messages, assist in creating and maintaining a variety of databases; review and update faculty, staff, and student bios; archive information as appropriate. Serve as staff on appropriate committees and attend and participate in meetings, workshops, and conferences; provide information within area of responsibility; maintain awareness of new trends and developments in the field of marketing and communications; incorporate new developments as appropriate. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Principles and practices of communications, marketing, and media relations. Journalistic writing and reporting techniques. Principles and procedures of production journalism. Principles and practices of public information program development and implementation. Principles, practices, and techniques of distributing information for mass media communications. Principles of copy writing, layout and design, and web content management. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Create and maintain online databases. Internet operations including basic web site maintenance. Current office practices, procedures, methods, and computer equipment, software, and applications related to the work, including word processing, desktop publishing, spreadsheets, and databases. Principles and practices used to establish and maintain files and information retrieval systems; basic principles and procedures of business letter writing and report preparation. Work organization principles and practices. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Techniques for providing a high level of customer service including methods and techniques of proper telephone etiquette. Interpersonal skills using tact, patience, and courtesy. Techniques to facilitate effective interaction with people on an individual or group basis. Pertinent federal, state, and local laws, codes, and regulations; confidentiality requirements when dealing with personal and sensitive information; legal requirements related to area of assignment. Goals and objectives of the assigned project or program area. Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment. Operational characteristics, services, and activities of the functions, and operations of the assigned project or program area. Philosophy, goals, and objectives of the assigned area; activities, operations, rules, regulations, requirements, and restrictions related to area of assignment; terminology, techniques, equipment, materials, principles, theories, practices, and procedures related to the assigned area. District and College organization, operations, policies, and objectives. Principles and practices of providing training and guidance to temporary staff and student workers. Ability to: Assist in developing, implementing, and evaluating communications and marketing goals, objectives, policies, and procedures. Develop and write accurate and effective news releases, articles, and announcements. Develop, write, and coordinate the production of publications and promotional materials in an effective and appropriate manner. Operate a digital camera & manipulate digital images. Interpret and apply college policies and procedures. Identify and market one or more aspects of an event. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on issues in area of responsibility. Communicate clearly and concisely, both orally and in writing in English; use correct, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and ef Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; effectively present information in person or on the telephone to students, staff, or the public; provide excellent customer service. Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, explain, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment. Travel to off-site events, or work evenings/weekends as required. Operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; maintain accurate filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail; compose and prepare correspondence and memoranda; maintain filing systems; prepare documentation, reports, and other written materials. Work with and exhibit sensitivity to and understanding of varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially and collaboratively; work independently in the absence of supervision. Exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; maintain critical and sensitive information, records, and reports confidentially. Provide training and work direction to assigned temporary and student staff. Effectively utilize computer applications and equipment in the performance of duties; adapt to changing technologies and learn functionality of new equipment and systems. Report to work on a regular and consistent basis, as scheduled, to assigned job. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in journalism, communications, public relations, or a related field. Experience: Two years of increasingly responsible experience in a combination of communications, marketing, journalism, or public relations experience. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Additional Information: $34.34/hr Up to 25 hours per week Schedule TBD On-site only This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application. Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis." The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire. Inclusion, Diversity, and Equity: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. Worksite: NBU employees are limited to working in a single position in one department/site Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times. 160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th. California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process. Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic. Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics. Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information. Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s). Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request. Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal. Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. DISABILITY ACCOMMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.
Mar 07, 2024
Part Time
Title: Marketing and Communications Specialist (Substitute) Job Category: NBU Job Opening Date: January 29, 2024 Job Closing Date: June 30, 2024 Locations: Saddleback College Department: Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Type: Hourly Hours Per Week: 0 Job Description: Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision by an appropriate level manager or administrator, performs a variety of activities designed to promote the college and its academic programs, student services, art performances, events, and the accomplishments of faculty, students, and staff. Contributes to the operations of the marketing and communications department and provides highly complex staff assistance in the development of marketing and communications strategies and materials for the college, district, and community at large. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Develop and implement marketing and communications activities and functions including publicity, advertising, and promotional plans and strategies. Participate in developing and evaluating communications and marketing goals, objectives, policies, and procedures; implement resulting policies and procedures. Write, layout, edit and/or coordinate content and the publication of a variety of newsletters, press releases, publications, feature articles, and campus-wide announcements; coordinate information released to the press and broadcast media. Write and place content on college website(s) and social media platforms. Develop and coordinate, with administrative and academic staff, the distribution of a variety of college publications and promotional literature, including flyers, brochures, ads, calendars, and other marketing materials; provide advice and assistance regarding publications and materials development. Write and layout content for ads on college electronic marquees; send information to be displayed to appropriate administrator; ensure information is displayed correctly. Perform a variety of duties related to promoting programs and events on the college website including writing, laying out, and programming ads on college website; meet with college web designer and coordinate the placement of content and images to college website. Coordinate with television staff the shooting of video footage as necessary; ensure information is displayed correctly. Schedule interviews between performing artists and members of the press; conduct interviews with guests, as necessary. Promote college news and events, including performing and visual arts events and programs, respond to media questions. Respond to questions and inquiries from members of the general public, the media, and outside institutions and organizations; provide information within area of responsibility; resolve complaints in an efficient and timely manner. Participate in events designed to promote the college. Take photos at events and as needed for marketing and communications projects. Coordinate with contract photographers, faculty, and staff to schedule photo shoots, secure photos and disseminate to colleagues and the media as appropriate. Use email marketing and mass notification platforms to send campus-wide messages, assist in creating and maintaining a variety of databases; review and update faculty, staff, and student bios; archive information as appropriate. Serve as staff on appropriate committees and attend and participate in meetings, workshops, and conferences; provide information within area of responsibility; maintain awareness of new trends and developments in the field of marketing and communications; incorporate new developments as appropriate. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Principles and practices of communications, marketing, and media relations. Journalistic writing and reporting techniques. Principles and procedures of production journalism. Principles and practices of public information program development and implementation. Principles, practices, and techniques of distributing information for mass media communications. Principles of copy writing, layout and design, and web content management. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Create and maintain online databases. Internet operations including basic web site maintenance. Current office practices, procedures, methods, and computer equipment, software, and applications related to the work, including word processing, desktop publishing, spreadsheets, and databases. Principles and practices used to establish and maintain files and information retrieval systems; basic principles and procedures of business letter writing and report preparation. Work organization principles and practices. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Techniques for providing a high level of customer service including methods and techniques of proper telephone etiquette. Interpersonal skills using tact, patience, and courtesy. Techniques to facilitate effective interaction with people on an individual or group basis. Pertinent federal, state, and local laws, codes, and regulations; confidentiality requirements when dealing with personal and sensitive information; legal requirements related to area of assignment. Goals and objectives of the assigned project or program area. Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment. Operational characteristics, services, and activities of the functions, and operations of the assigned project or program area. Philosophy, goals, and objectives of the assigned area; activities, operations, rules, regulations, requirements, and restrictions related to area of assignment; terminology, techniques, equipment, materials, principles, theories, practices, and procedures related to the assigned area. District and College organization, operations, policies, and objectives. Principles and practices of providing training and guidance to temporary staff and student workers. Ability to: Assist in developing, implementing, and evaluating communications and marketing goals, objectives, policies, and procedures. Develop and write accurate and effective news releases, articles, and announcements. Develop, write, and coordinate the production of publications and promotional materials in an effective and appropriate manner. Operate a digital camera & manipulate digital images. Interpret and apply college policies and procedures. Identify and market one or more aspects of an event. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on issues in area of responsibility. Communicate clearly and concisely, both orally and in writing in English; use correct, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and ef Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; effectively present information in person or on the telephone to students, staff, or the public; provide excellent customer service. Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, explain, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment. Travel to off-site events, or work evenings/weekends as required. Operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; maintain accurate filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail; compose and prepare correspondence and memoranda; maintain filing systems; prepare documentation, reports, and other written materials. Work with and exhibit sensitivity to and understanding of varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially and collaboratively; work independently in the absence of supervision. Exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; maintain critical and sensitive information, records, and reports confidentially. Provide training and work direction to assigned temporary and student staff. Effectively utilize computer applications and equipment in the performance of duties; adapt to changing technologies and learn functionality of new equipment and systems. Report to work on a regular and consistent basis, as scheduled, to assigned job. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in journalism, communications, public relations, or a related field. Experience: Two years of increasingly responsible experience in a combination of communications, marketing, journalism, or public relations experience. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Additional Information: $34.34/hr Up to 25 hours per week Schedule TBD On-site only This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application. Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis." The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire. Inclusion, Diversity, and Equity: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. Worksite: NBU employees are limited to working in a single position in one department/site Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times. 160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th. California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process. Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic. Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics. Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information. Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s). Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request. Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal. Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. DISABILITY ACCOMMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.
Stanislaus County, CA
Modesto, California, United States
About the Opportunity Are you a college student looking to gain valuable paid internship experience in your field of study? If so, apply now! A College Student Internship with Stanislaus County can offer a unique, hands-on experience that can complement classroom knowledge and serve as a foundation to launch a successful public service career. Participants can gain real work experience by being responsible for projects in their area of interest while positively impacting the community and residents of the County. THE POSITION With more than 558,000 residents, Stanislaus County is a bustling county rich in diversity and a strong sense of community. As one of the largest employers in the area, over 4,700 employees in more than 27 departments providing vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. College Student Interns assist professional and technical employees in the performance of their duties under close supervision. The College Student Internship is designed to provide on-the-job training and experience while participants obtain their degree. We will help you to gain experience in building employment skills and establishing a professional network while continuing your education. Student Interns can be used throughout the calendar year depending on the needs of the department. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks The College Student Intern's specific tasks vary depending on the Agency/Department to which they are assigned. Below are examples of the typical tasks you may be assigned, but is not to be considered all-inclusive: For positions with a clerical emphasis Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers; Answer telephones, direct calls, and take messages; Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints; Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer; Compile, copy, sort, and file records of office activities, business transactions, and other activities; Review files, records, and other documents to obtain information to respond to requests; Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail; Compute, record, and proofread data and other information, such as records or reports; Complete work schedules, manage calendars, and arrange appointments; Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using technology; Inventory and order materials, supplies, and services; Deliver messages and run errands; Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions; Complete and mail bills, contracts, policies, invoices, or checks; Process and prepare documents, such as business or government forms and expense reports; Prepare meeting agendas, attend meetings, and record and transcribe minutes; Train other staff members to perform work activities, such as using computer applications; Count, weigh, measure, or organize materials; Make travel arrangements for office personnel; Troubleshoot problems involving office equipment, such as computer hardware and software; Greet customers and direct them to appropriate services and Perform other duties as assigned. For positions with community partner emphasis Meet regularly with designated population; Provide support and guidance based on life experience; Act as a liaison between designated population and public entities; Create, plan and carry out activities that provide information, encouragement and support; Demonstrate a commitment to quality customer service by interacting with customers in a friendly and helpful manner, referring questions to appropriate staff; Provide information and referrals regarding available services within the community; Search and compile data necessary for the preparation of various departmental reports; Participate in meetings and outreach events; Work closely with internal and external partners; Keep accurate records and input data into an automated computer system; Complete necessary paperwork timely and accurately; Deliver materials to appropriate locations; and Perform other duties as assigned. For positions with public information emphasis Participate in meetings, outreach events and give public presentations; Follow up on messages from residents or members of the media; Social media, digital communication and photography; Draft press releases and edit web site content; Copy editing and written report preparation; Participate in the development and implementation of marking and public relations plans; Assist in developing, maintaining and expanding marketing channels to stake holders; Assist with the preparation, set-up and take-down of public relations events; and Perform other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; Administrative - knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms and workplace terminology; and Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Communications and Media - Knowledge of social media platforms, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media. SKILLS/ABILITIES Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations); Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong; Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways; Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense; Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions; and Selective Attention - The ability to concentrate on a task over a period of time without being distracted. EDUCATION/EXPERIENCE To qualify, you must meet the following requirements: Currently be a junior or senior in college; AND one of the following Currently be enrolled in a four-year degree program; OR Be enrolled in the last semester of a two-year degree program; OR Be enrolled in a graduate program; OR Be enrolled in college level coursework and have special measurable technical skills. In addition to the above: Must have a letter of recommendation from an instructor at the educational institute in which you are currently enrolled; AND Must have a current cumulative GPA of at least 2.5. Applicants must provide the following at time of submitting application to be considered: Copy of full-time enrollment schedule; AND Letter of recommendation from instructor at the educational institute in which you are currently enrolled; AND Copy of last grade report with cumulative GPA. Application and Selection Procedures Applications will be accepted on a continuous basis. Stanislaus County has the right to discontinue accepting applications at any time without notice. Applicants whose qualifications best match the available work assignments may be contacted for an interview by a departmental representative. Applications are reviewed on an "as-needed" basis as departments needs arise. After six (6) months, the application is inactivated, but you may reapply to the program. If additional information is required or your application is accepted into the program you will receive an email. College Student Paid Interns are subject to student status verification bi-annually every August and February and are expected to participate in a competitive recruitment to continue employment with Stanislaus County once they are no longer eligible for a paid internship. Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Participates in the PARS Retirement System. Closing Date/Time: Continuous
Mar 05, 2024
Part Time
About the Opportunity Are you a college student looking to gain valuable paid internship experience in your field of study? If so, apply now! A College Student Internship with Stanislaus County can offer a unique, hands-on experience that can complement classroom knowledge and serve as a foundation to launch a successful public service career. Participants can gain real work experience by being responsible for projects in their area of interest while positively impacting the community and residents of the County. THE POSITION With more than 558,000 residents, Stanislaus County is a bustling county rich in diversity and a strong sense of community. As one of the largest employers in the area, over 4,700 employees in more than 27 departments providing vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. College Student Interns assist professional and technical employees in the performance of their duties under close supervision. The College Student Internship is designed to provide on-the-job training and experience while participants obtain their degree. We will help you to gain experience in building employment skills and establishing a professional network while continuing your education. Student Interns can be used throughout the calendar year depending on the needs of the department. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks The College Student Intern's specific tasks vary depending on the Agency/Department to which they are assigned. Below are examples of the typical tasks you may be assigned, but is not to be considered all-inclusive: For positions with a clerical emphasis Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers; Answer telephones, direct calls, and take messages; Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints; Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer; Compile, copy, sort, and file records of office activities, business transactions, and other activities; Review files, records, and other documents to obtain information to respond to requests; Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail; Compute, record, and proofread data and other information, such as records or reports; Complete work schedules, manage calendars, and arrange appointments; Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using technology; Inventory and order materials, supplies, and services; Deliver messages and run errands; Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions; Complete and mail bills, contracts, policies, invoices, or checks; Process and prepare documents, such as business or government forms and expense reports; Prepare meeting agendas, attend meetings, and record and transcribe minutes; Train other staff members to perform work activities, such as using computer applications; Count, weigh, measure, or organize materials; Make travel arrangements for office personnel; Troubleshoot problems involving office equipment, such as computer hardware and software; Greet customers and direct them to appropriate services and Perform other duties as assigned. For positions with community partner emphasis Meet regularly with designated population; Provide support and guidance based on life experience; Act as a liaison between designated population and public entities; Create, plan and carry out activities that provide information, encouragement and support; Demonstrate a commitment to quality customer service by interacting with customers in a friendly and helpful manner, referring questions to appropriate staff; Provide information and referrals regarding available services within the community; Search and compile data necessary for the preparation of various departmental reports; Participate in meetings and outreach events; Work closely with internal and external partners; Keep accurate records and input data into an automated computer system; Complete necessary paperwork timely and accurately; Deliver materials to appropriate locations; and Perform other duties as assigned. For positions with public information emphasis Participate in meetings, outreach events and give public presentations; Follow up on messages from residents or members of the media; Social media, digital communication and photography; Draft press releases and edit web site content; Copy editing and written report preparation; Participate in the development and implementation of marking and public relations plans; Assist in developing, maintaining and expanding marketing channels to stake holders; Assist with the preparation, set-up and take-down of public relations events; and Perform other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; Administrative - knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms and workplace terminology; and Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Communications and Media - Knowledge of social media platforms, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media. SKILLS/ABILITIES Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations); Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong; Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways; Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense; Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions; and Selective Attention - The ability to concentrate on a task over a period of time without being distracted. EDUCATION/EXPERIENCE To qualify, you must meet the following requirements: Currently be a junior or senior in college; AND one of the following Currently be enrolled in a four-year degree program; OR Be enrolled in the last semester of a two-year degree program; OR Be enrolled in a graduate program; OR Be enrolled in college level coursework and have special measurable technical skills. In addition to the above: Must have a letter of recommendation from an instructor at the educational institute in which you are currently enrolled; AND Must have a current cumulative GPA of at least 2.5. Applicants must provide the following at time of submitting application to be considered: Copy of full-time enrollment schedule; AND Letter of recommendation from instructor at the educational institute in which you are currently enrolled; AND Copy of last grade report with cumulative GPA. Application and Selection Procedures Applications will be accepted on a continuous basis. Stanislaus County has the right to discontinue accepting applications at any time without notice. Applicants whose qualifications best match the available work assignments may be contacted for an interview by a departmental representative. Applications are reviewed on an "as-needed" basis as departments needs arise. After six (6) months, the application is inactivated, but you may reapply to the program. If additional information is required or your application is accepted into the program you will receive an email. College Student Paid Interns are subject to student status verification bi-annually every August and February and are expected to participate in a competitive recruitment to continue employment with Stanislaus County once they are no longer eligible for a paid internship. Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Participates in the PARS Retirement System. Closing Date/Time: Continuous
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Media Production Specialist Job Category: CSEA Job Opening Date: January 24, 2024 Job Closing Date: Location: Irvine Valley College Work Location: Irvine, CA Department: Marketing and Creative Services Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00 am - 5:00 pm (Schedule and Shift are subject to change in accordance with the department needs.) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 months Salary: Starting at $7,079 per month Required Documents: Resume and Cover Letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 136 Initial Screening Date: February 14, 2024 Required Documents: Resume and Cover Letter Applications missing the required documents will not be considered. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are notintended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from an appropriate level supervisor or manager, is responsible for a wide variety of technical activities involved in the production, broadcast and streaming of programs; coordinates and participates in pre-production, production, and post-production activities; works collaboratively with faculty, students, and outside community organizations providing expertise in studio and field productions; programs the college's media outlets as assigned; writes, produces, and directs programming for a variety of formats; creates digital images for inclusion in the college's bulletin board service on the cable channel; interfaces with Board Members, the Chancellor, College President, faculty members, support staff, outside agencies, and members of the community as appropriate to assignment; installs, maintains and operates all related equipment; researches innovations in technology and advises on equipment needs to remain current; meets with the faculty and staff to clarify needs and determine technical equipment, support personnel as related to assignment, and applicable timetables; assists and coordinates with faculty, staff and students as related to all productions, activities, and events in a classroom or studio setting; provides direct instructional assistance and support to faculty in a classroom setting and supervises students under the direction of the faculty; performs a variety of technical tasks relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS This is a technical expert level that demonstrates a high level of initiative and expertise in studio and field productions. Employees in this class work independently and/or collaboratively with faculty, students, and outside organizations to produce, write, and direct media programming as assigned. As a technical expert, employees assist faculty in developing programs for classroom use with current delivery methods. Employees may serve as a lead worker on assigned projects and are required to be fully trained in all procedures related to assigned area of responsibility. Individuals may have specific assignments within the broad field of media production but are expected to acquire knowledge over time to assist others within this classification in order to meet changing workload demands. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Oversee and coordinate with assigned staff and students the production, direction, streaming, and broadcasting of meetings and programs including, but not limited to, news shows, talk shows, travel shows, magazine format shows, educational shows, sports events, and others; as necessary and appropriate to assignment, provide lead direction. Plan, organize, and review the work of students and assigned staff; ensure that deadlines are met, and the products meet client needs; review technical quality of programs and make recommendations for improvements; ensure program content is in compliance with established regulations and licensee standards. Train and provide work direction to assigned staff, students, and student workers regarding the operation of video and audio equipment and software used to produce radio and television programs in a classroom setting under the direction of an instructor. Assist in recommending goals and objectives and develop policies and procedures for media production; develop, prepare, and monitor budgets; research new and emerging technological advancements and recommend purchases in accordance with established policies and budget constraints. Advise faculty, students, and administrative staff on available media production services and equipment capabilities; assist in developing programs and projects that meet their needs, goals, and objectives. Direct broadcasting of telecourses and informational materials aired on the cable channel and radio station with assistance from assigned staff and students; respond to questions and troubleshoot problems and malfunctions; coordinate media production requests with students, staff, and departments. Perform and direct live video/web streaming production of sports events in a stadium, gymnasium, or other setting. Direct and participate with students and assigned staff during studio and field productions and requested media products; produce, write, and direct audio and video for distribution via cable or internet; oversee personnel and subjects involved in productions; respond to questions from clients; meet with the faculty and staff to clarify needs and determine technical equipment, support personnel as related to student involvement, and timetables necessary to student films; assist and coordinate with faculty and students as related to all productions, activities, and events in a classroom setting; provide direct instructional assistance and support to faculty in a classroom setting and supervise students under the direction of the faculty. Participate with college and district faculty and staff in the creation of pages and/or digital still images for placement on the cable channel as assigned. Develop program schedule for the college's media outlets as assigned; input schedule into respective playback systems; transcode and encode programs into digital formats appropriate for distribution outlets, including cable channel, radio stations, video-on-demand servers, and websites; ensure timely airing of all instructional programs for students. As assigned, ensure that videos produced are closed-captioned. Participate with staff in the installation, operation and maintenance of a variety of equipment, computers, and applications including microphones, recording and playback hardware and software, cameras, monitors, control units, editors, lighting and other equipment; demonstrate proper use and operation of equipment; evaluate and recommend major equipment and software purchases, repair and replacement; provide direct instructional assistance and support to the students under the direction of the faculty. Accompany students on field assignments and operate camera during news reporting; assist in other field productions as necessary; provide direct instructional assistance and support to the students under the direction of the faculty. Maintain accurate inventory of media equipment; schedule equipment use; record loaned and borrowed equipment; ensure proper condition upon return; maintain inventory records. Assist in purchasing equipment and supplies as assigned; research products; create requisitions; coordinate purchases with other divisions including purchasing, accounting, and warehouse; work with vendors in the acquisition of equipment, computer hardware and software. Attend and participate in professional group meetings; review publications, journals and literature to stay abreast of changing communication technologies and philosophies related to assigned area of responsibility. Interact with Board Members, the Chancellor, the College President, faculty members, support staff, outside agencies, and members of the community as appropriate to assignment; respond to questions and inquiries; provide information within the area of assignment; resolve complaints in an efficient and timely manner. Coordinate the receiving and/or delivery of broadcast programs to and from other entities. Maintain and update college media outlet schedules, websites, and other publications, as necessary. Assist faculty in the instructional program including creation of class schedules with room use and equipment requirements are taken into consideration. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of : Pertinent federal, state, and local laws, codes, and regulations; confidentiality requirements when dealing with personal and sensitive information; legal requirements related to the area of assignment. Communications and media technologies, including the various systems and procedures related to television and radio broadcasting and streaming. Professional media and communications standards. Principles and practices of electronic journalism production. Principles and practices of broadcasting, streaming, and media production and programming. Methods, techniques, and equipment used in the production of television and radio programming. Principles of directing live audio and video productions. Principles of the creation and manipulation of two- and three-dimensional images. Operational characteristics of audio and video equipment used in the area of assignment. Computers and specialized media software applications and related concepts. Principles and practices used in troubleshooting various hardware and software application problems. Methods and techniques of providing training to faculty and staff on software applications. Budget preparation and monitoring. Current office practices, procedures, methods, and computer equipment, software, and applications related to the work, including word processing, desktop publishing, spreadsheets, and databases. Principles and practices used to establish and maintain files and information retrieval systems; principles and practice of recordkeeping, and principles and procedures of business letter writing and report preparation. Generating reports from systems and databases. Work organization principles and practices. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary, including hyphenation and proofreaders' marks. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Techniques for providing a high level of customer service including methods and techniques of proper telephone etiquette. Interpersonal skills using tact, patience, and courtesy. Techniques to facilitate effective interaction with people on an individual or group basis. Occupational hazards and standard safety policies and procedures. Principles and practices of providing training and guidance to lower-level staff and student workers. Ability to : Research, write, produce and direct a variety of radio and television programs. Organize and coordinate broadcasting and streaming activities and ensure optimum use of equipment and facilities. Operate a variety of equipment and computer hardware and software involved in media programming, production, and distribution. Edit programming using digital editing software. Create and manipulate two- and three-dimensional images. Create high quality DVDs including the use of chapters. Train and provide work direction to other staff and students. Assign and review the work of assigned production and technical staff and students. Analyze, troubleshoot and apply problem-solving skills to technical problems. Respond to critical broadcast problems after normal working hours. Perform a variety of duties and activities in support of the assigned area; prepare, generate, and proofread a variety of documents, forms, reports, and other written materials; disseminate information as appropriate; maintain accurate filing, record keeping, and tracking systems; utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments. Operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; apply excellent organization skills and attention to detail; effectively utilize computer applications and equipment in the performance of duties; adapt to changing technologies and learn functionality of new equipment and systems; participate in updating the departmental website, as required. Compile data for various records; maintain accurate and up-to-date files and records for assigned program; develop and monitor various logs, accounts, and files for current and accurate information; verify accuracy of information, research discrepancies and record information. Maintain detailed records related to assigned area. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively. Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Interact extensively with and respond to requests and inquiries from others; effectively present information in person or on the telephone; provide excellent customer service. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively. Exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; maintain critical and sensitive information, records, and reports confidentially. Provide training and work direction to assigned lower-level, temporary, and student staff. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work occasional evening/weekend shifts, as required. Maintain the cleanliness, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. Attend and participate in trainings, meetings, workshops, and conferences; learn new state and federal laws, rules, and regulations pertaining to area of assignment; participate in the development of new/revised procedures to accommodate changes; attend and participate in diversity, equity, and inclusion trainings and events; maintain compliance with online coursework and other mandatory trainings and certifications as directed by supervisor. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training : Equivalent to a Bachelor's degree from an accredited college or university with major course work in communications, broadcasting or a related field. Experience : Three years of increasingly responsible audio and video program development and equipment operation experience that involves the use of current technology. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed in indoor and outdoor environments; travel from site to site; work at heights on scaffolding and ladders; exposure to noise, dust, radiant and electrical energy and all types of weather and temperature conditions; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain; At least minimal environmental controls to assure health and comfort. Positions may be required to work evenings and weekends. Physical : Primary functions require sufficient physical ability and mobility to work in indoor and outdoor environments; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision : See in the normal visual range with or without correction. Hearing : Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
Mar 07, 2024
Full Time
Title: Media Production Specialist Job Category: CSEA Job Opening Date: January 24, 2024 Job Closing Date: Location: Irvine Valley College Work Location: Irvine, CA Department: Marketing and Creative Services Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00 am - 5:00 pm (Schedule and Shift are subject to change in accordance with the department needs.) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 months Salary: Starting at $7,079 per month Required Documents: Resume and Cover Letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 136 Initial Screening Date: February 14, 2024 Required Documents: Resume and Cover Letter Applications missing the required documents will not be considered. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are notintended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from an appropriate level supervisor or manager, is responsible for a wide variety of technical activities involved in the production, broadcast and streaming of programs; coordinates and participates in pre-production, production, and post-production activities; works collaboratively with faculty, students, and outside community organizations providing expertise in studio and field productions; programs the college's media outlets as assigned; writes, produces, and directs programming for a variety of formats; creates digital images for inclusion in the college's bulletin board service on the cable channel; interfaces with Board Members, the Chancellor, College President, faculty members, support staff, outside agencies, and members of the community as appropriate to assignment; installs, maintains and operates all related equipment; researches innovations in technology and advises on equipment needs to remain current; meets with the faculty and staff to clarify needs and determine technical equipment, support personnel as related to assignment, and applicable timetables; assists and coordinates with faculty, staff and students as related to all productions, activities, and events in a classroom or studio setting; provides direct instructional assistance and support to faculty in a classroom setting and supervises students under the direction of the faculty; performs a variety of technical tasks relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS This is a technical expert level that demonstrates a high level of initiative and expertise in studio and field productions. Employees in this class work independently and/or collaboratively with faculty, students, and outside organizations to produce, write, and direct media programming as assigned. As a technical expert, employees assist faculty in developing programs for classroom use with current delivery methods. Employees may serve as a lead worker on assigned projects and are required to be fully trained in all procedures related to assigned area of responsibility. Individuals may have specific assignments within the broad field of media production but are expected to acquire knowledge over time to assist others within this classification in order to meet changing workload demands. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Oversee and coordinate with assigned staff and students the production, direction, streaming, and broadcasting of meetings and programs including, but not limited to, news shows, talk shows, travel shows, magazine format shows, educational shows, sports events, and others; as necessary and appropriate to assignment, provide lead direction. Plan, organize, and review the work of students and assigned staff; ensure that deadlines are met, and the products meet client needs; review technical quality of programs and make recommendations for improvements; ensure program content is in compliance with established regulations and licensee standards. Train and provide work direction to assigned staff, students, and student workers regarding the operation of video and audio equipment and software used to produce radio and television programs in a classroom setting under the direction of an instructor. Assist in recommending goals and objectives and develop policies and procedures for media production; develop, prepare, and monitor budgets; research new and emerging technological advancements and recommend purchases in accordance with established policies and budget constraints. Advise faculty, students, and administrative staff on available media production services and equipment capabilities; assist in developing programs and projects that meet their needs, goals, and objectives. Direct broadcasting of telecourses and informational materials aired on the cable channel and radio station with assistance from assigned staff and students; respond to questions and troubleshoot problems and malfunctions; coordinate media production requests with students, staff, and departments. Perform and direct live video/web streaming production of sports events in a stadium, gymnasium, or other setting. Direct and participate with students and assigned staff during studio and field productions and requested media products; produce, write, and direct audio and video for distribution via cable or internet; oversee personnel and subjects involved in productions; respond to questions from clients; meet with the faculty and staff to clarify needs and determine technical equipment, support personnel as related to student involvement, and timetables necessary to student films; assist and coordinate with faculty and students as related to all productions, activities, and events in a classroom setting; provide direct instructional assistance and support to faculty in a classroom setting and supervise students under the direction of the faculty. Participate with college and district faculty and staff in the creation of pages and/or digital still images for placement on the cable channel as assigned. Develop program schedule for the college's media outlets as assigned; input schedule into respective playback systems; transcode and encode programs into digital formats appropriate for distribution outlets, including cable channel, radio stations, video-on-demand servers, and websites; ensure timely airing of all instructional programs for students. As assigned, ensure that videos produced are closed-captioned. Participate with staff in the installation, operation and maintenance of a variety of equipment, computers, and applications including microphones, recording and playback hardware and software, cameras, monitors, control units, editors, lighting and other equipment; demonstrate proper use and operation of equipment; evaluate and recommend major equipment and software purchases, repair and replacement; provide direct instructional assistance and support to the students under the direction of the faculty. Accompany students on field assignments and operate camera during news reporting; assist in other field productions as necessary; provide direct instructional assistance and support to the students under the direction of the faculty. Maintain accurate inventory of media equipment; schedule equipment use; record loaned and borrowed equipment; ensure proper condition upon return; maintain inventory records. Assist in purchasing equipment and supplies as assigned; research products; create requisitions; coordinate purchases with other divisions including purchasing, accounting, and warehouse; work with vendors in the acquisition of equipment, computer hardware and software. Attend and participate in professional group meetings; review publications, journals and literature to stay abreast of changing communication technologies and philosophies related to assigned area of responsibility. Interact with Board Members, the Chancellor, the College President, faculty members, support staff, outside agencies, and members of the community as appropriate to assignment; respond to questions and inquiries; provide information within the area of assignment; resolve complaints in an efficient and timely manner. Coordinate the receiving and/or delivery of broadcast programs to and from other entities. Maintain and update college media outlet schedules, websites, and other publications, as necessary. Assist faculty in the instructional program including creation of class schedules with room use and equipment requirements are taken into consideration. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of : Pertinent federal, state, and local laws, codes, and regulations; confidentiality requirements when dealing with personal and sensitive information; legal requirements related to the area of assignment. Communications and media technologies, including the various systems and procedures related to television and radio broadcasting and streaming. Professional media and communications standards. Principles and practices of electronic journalism production. Principles and practices of broadcasting, streaming, and media production and programming. Methods, techniques, and equipment used in the production of television and radio programming. Principles of directing live audio and video productions. Principles of the creation and manipulation of two- and three-dimensional images. Operational characteristics of audio and video equipment used in the area of assignment. Computers and specialized media software applications and related concepts. Principles and practices used in troubleshooting various hardware and software application problems. Methods and techniques of providing training to faculty and staff on software applications. Budget preparation and monitoring. Current office practices, procedures, methods, and computer equipment, software, and applications related to the work, including word processing, desktop publishing, spreadsheets, and databases. Principles and practices used to establish and maintain files and information retrieval systems; principles and practice of recordkeeping, and principles and procedures of business letter writing and report preparation. Generating reports from systems and databases. Work organization principles and practices. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary, including hyphenation and proofreaders' marks. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Techniques for providing a high level of customer service including methods and techniques of proper telephone etiquette. Interpersonal skills using tact, patience, and courtesy. Techniques to facilitate effective interaction with people on an individual or group basis. Occupational hazards and standard safety policies and procedures. Principles and practices of providing training and guidance to lower-level staff and student workers. Ability to : Research, write, produce and direct a variety of radio and television programs. Organize and coordinate broadcasting and streaming activities and ensure optimum use of equipment and facilities. Operate a variety of equipment and computer hardware and software involved in media programming, production, and distribution. Edit programming using digital editing software. Create and manipulate two- and three-dimensional images. Create high quality DVDs including the use of chapters. Train and provide work direction to other staff and students. Assign and review the work of assigned production and technical staff and students. Analyze, troubleshoot and apply problem-solving skills to technical problems. Respond to critical broadcast problems after normal working hours. Perform a variety of duties and activities in support of the assigned area; prepare, generate, and proofread a variety of documents, forms, reports, and other written materials; disseminate information as appropriate; maintain accurate filing, record keeping, and tracking systems; utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments. Operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; apply excellent organization skills and attention to detail; effectively utilize computer applications and equipment in the performance of duties; adapt to changing technologies and learn functionality of new equipment and systems; participate in updating the departmental website, as required. Compile data for various records; maintain accurate and up-to-date files and records for assigned program; develop and monitor various logs, accounts, and files for current and accurate information; verify accuracy of information, research discrepancies and record information. Maintain detailed records related to assigned area. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively. Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Interact extensively with and respond to requests and inquiries from others; effectively present information in person or on the telephone; provide excellent customer service. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively. Exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; maintain critical and sensitive information, records, and reports confidentially. Provide training and work direction to assigned lower-level, temporary, and student staff. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work occasional evening/weekend shifts, as required. Maintain the cleanliness, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. Attend and participate in trainings, meetings, workshops, and conferences; learn new state and federal laws, rules, and regulations pertaining to area of assignment; participate in the development of new/revised procedures to accommodate changes; attend and participate in diversity, equity, and inclusion trainings and events; maintain compliance with online coursework and other mandatory trainings and certifications as directed by supervisor. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training : Equivalent to a Bachelor's degree from an accredited college or university with major course work in communications, broadcasting or a related field. Experience : Three years of increasingly responsible audio and video program development and equipment operation experience that involves the use of current technology. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed in indoor and outdoor environments; travel from site to site; work at heights on scaffolding and ladders; exposure to noise, dust, radiant and electrical energy and all types of weather and temperature conditions; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain; At least minimal environmental controls to assure health and comfort. Positions may be required to work evenings and weekends. Physical : Primary functions require sufficient physical ability and mobility to work in indoor and outdoor environments; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision : See in the normal visual range with or without correction. Hearing : Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Exempt II Anticipated Hiring Amount: Up to $5,273 per month Work Hours : Monday - Friday 8:00am-5:00pm; Occasional Evenings and Weekends THE DEPARTMENT The Division of University Advancement’s primary purpose is to enhance the private support and knowledge of the university. University Development develops programs, events, and activities that stimulate the involvement and interest of alumni, friends, parents, corporations, and foundations to develop relationships which cultivate and foster relationships and stimulate giving to the university. Under the telework policy it is understood that your physical presence may be required on individual scheduled remote days based on the needs of the campus, division, department, or request of your HEERA Manager. DUTIES AND RESPONSIBILITIES Large-Scale Campus Events, Celebrations, Ceremonies, Etc. Plan and implement high-profile major events such as the UAD milestone celebrations, regional events, and special recognition events, such as the Founders' Society. Assist with and staff groundbreaking ceremonies, building dedications, government and community relations events, and any other events as assigned. Work with colleges and deans on special initiatives and events when requested. Support the Special Events team with the execution of the campus’s commencement ceremonies. Partnering to provide logistical support and execution, vendor review, administrative and technical support via Marching Order and additional event planning duties. Create and implement a comprehensive planning and production schedule for events including identification of goals and objectives, development and implementation of event budget, marketing plan, production timeline, program storyboarding, space design, and menu ordering and design. Able to effectively support and present ideas and concepts either written or by presentation to convey the plans, goals and updates. Assist the director with special projects as requested. Responsible for attending meetings, managing event planning processes, and leading office staff (in the absence of the Director), students, student interns, volunteer committee leads, and general volunteers. Actively participate in meetings with campus departments or colleges to help with the planning and implementation of major events, conferences, or programs. Coordinate with staff presenting ideas to ensure events are planned appropriately, in a timely manner and are held in a safe and risk-free manner. Work closely with the various campus service departments to guarantee appropriate responsiveness and follow-through for all events. Assist the director with special projects as requested. Responsible for attending meetings, managing event planning processes, and supervising office staff (in the absence of the Director), students, student interns, volunteer committee leads, and general volunteers. Travel for regional and off campus events as needed, providing on-site coordination for off-campus events or activities. Plan and provide coordination for off campus events. Work with public contacts that include donors of all levels, prospects, corporations, and campus partners. Provide high-level administrative support that includes identification and review of locations, development and implantation of an event budget, research and analyze off campus vendors for cost and safety and additional areas as needed to support the off campus visit or event. Provide on-site coordination of events including but not limited to, logistics, staffing, food and beverage ordering, and program implementation. Accurately interprets and reviews all state, county and CSU laws and guidelines are met in relation to the execution of events. Ensuring that all permit requests are submitted in a timely manner and meet all campus, CSU, county, state, etc. policies and guidelines. Works closely with various departments from Risk Management, Environmental Health & Safety, Police, Parking and others to analyze and ensure that events are held in a safe manner and thoroughly reviewed for risk and mitigation. Exercise good judgment to resolve issues that may arise during the course of an event. Advise the director on cost reduction and production improvements for special events. Respond to all email, telephone, and social media communications in a timely manner. Work evenings and weekends as needed. Event Technical & Compliance Support Responsible for maintaining advanced knowledge with various systems that support the high-level administration and execution of events: includes but not limited to ReNXT/Constant Contact/Social Tables/Event Brite/Marching Order/25Live. ReNXT/Eventbrite - Various tasks include updating event web pages, creating event registrations, entering in accurate data executing digital advertising and maintaining event databases for accuracy and efficiency. Maintain data integrity and fiscal management when processing registration fees and reviewing and entering event data. In addition, monitor event input, registrations, registration pages, pre and post event details and tracking. Constant Contact/Microsoft Suite/Canva - Execute digital advertising and marketing for various events. Ensure that accurate data is used to share all marketing items. Continue to develop and maintain knowledge of changing systems to effectively meet various event needs. Social Tables - Create and maintain event diagrams to assure all state and CSU polices and regulations are met. Help support various campus contacts with the creation or review of diagrams. 25Live - Oversee the campus calendar system 25Live, monitor the daily operation, approvals and event registrations. Enter all events and ensure accurate space and event information is reserved. Continually review all required tasks are met and reviewed. Participate in monthly meetings to continue to discuss and implement updates and changes. Oversee and approve all offsite events for staff and faculty. Work with 25Live team to plan and execute training for staff and faculty. Marching Order - Work with Commencement Coordinator for the execution of graduate registration, tickets and additional items to support the overall execution of the commencement ceremonies. Monthly upkeep or assistance with other departments who use Raiser's Edge or other event software if needed. Ability to learn new skills and knowledge in relation to all technical based systems that support the events office in the execution of events. Oversee and execute all virtual events for the division or others as requested. Maintain and enhance knowledge of various virtual event support systems, participating in trainings and supporting technology-based events to be offered and executed properly. Create and implement a comprehensive planning and production timeline that achieves and meets the needs of the virtual event. Supporting the Director of Events The Event Specialist will represent the Director of Events at meetings, events, etc., including events for the University President, division and campus events. This position will also - represent the Events Office and/or the Division of University Advancement on campus-wide committees as needed. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Knowledge of alumni/donor databases. Registration software and web page design and maintenance experience. Knowledge of University/University Advancement organizational structure and policies and procedures. Strong interpersonal communication skills with the ability to communicate effectively and persuasively. Ability to establish and maintain effective working relationships, on and off campus, serving in a leadership role and as a liaison and representative of the Division and the University. Demonstrated success in donor and prospect cultivation and asks. Ability to speak to large groups of people. 2-3 years of experience with event planning and execution. Knowledge and understanding of state, county and CSU laws and regulations in relation to event planning and setup. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,273 and maximum $9,537 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Apr 21 2024 Pacific Daylight Time Closing Date/Time:
Apr 06, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Exempt II Anticipated Hiring Amount: Up to $5,273 per month Work Hours : Monday - Friday 8:00am-5:00pm; Occasional Evenings and Weekends THE DEPARTMENT The Division of University Advancement’s primary purpose is to enhance the private support and knowledge of the university. University Development develops programs, events, and activities that stimulate the involvement and interest of alumni, friends, parents, corporations, and foundations to develop relationships which cultivate and foster relationships and stimulate giving to the university. Under the telework policy it is understood that your physical presence may be required on individual scheduled remote days based on the needs of the campus, division, department, or request of your HEERA Manager. DUTIES AND RESPONSIBILITIES Large-Scale Campus Events, Celebrations, Ceremonies, Etc. Plan and implement high-profile major events such as the UAD milestone celebrations, regional events, and special recognition events, such as the Founders' Society. Assist with and staff groundbreaking ceremonies, building dedications, government and community relations events, and any other events as assigned. Work with colleges and deans on special initiatives and events when requested. Support the Special Events team with the execution of the campus’s commencement ceremonies. Partnering to provide logistical support and execution, vendor review, administrative and technical support via Marching Order and additional event planning duties. Create and implement a comprehensive planning and production schedule for events including identification of goals and objectives, development and implementation of event budget, marketing plan, production timeline, program storyboarding, space design, and menu ordering and design. Able to effectively support and present ideas and concepts either written or by presentation to convey the plans, goals and updates. Assist the director with special projects as requested. Responsible for attending meetings, managing event planning processes, and leading office staff (in the absence of the Director), students, student interns, volunteer committee leads, and general volunteers. Actively participate in meetings with campus departments or colleges to help with the planning and implementation of major events, conferences, or programs. Coordinate with staff presenting ideas to ensure events are planned appropriately, in a timely manner and are held in a safe and risk-free manner. Work closely with the various campus service departments to guarantee appropriate responsiveness and follow-through for all events. Assist the director with special projects as requested. Responsible for attending meetings, managing event planning processes, and supervising office staff (in the absence of the Director), students, student interns, volunteer committee leads, and general volunteers. Travel for regional and off campus events as needed, providing on-site coordination for off-campus events or activities. Plan and provide coordination for off campus events. Work with public contacts that include donors of all levels, prospects, corporations, and campus partners. Provide high-level administrative support that includes identification and review of locations, development and implantation of an event budget, research and analyze off campus vendors for cost and safety and additional areas as needed to support the off campus visit or event. Provide on-site coordination of events including but not limited to, logistics, staffing, food and beverage ordering, and program implementation. Accurately interprets and reviews all state, county and CSU laws and guidelines are met in relation to the execution of events. Ensuring that all permit requests are submitted in a timely manner and meet all campus, CSU, county, state, etc. policies and guidelines. Works closely with various departments from Risk Management, Environmental Health & Safety, Police, Parking and others to analyze and ensure that events are held in a safe manner and thoroughly reviewed for risk and mitigation. Exercise good judgment to resolve issues that may arise during the course of an event. Advise the director on cost reduction and production improvements for special events. Respond to all email, telephone, and social media communications in a timely manner. Work evenings and weekends as needed. Event Technical & Compliance Support Responsible for maintaining advanced knowledge with various systems that support the high-level administration and execution of events: includes but not limited to ReNXT/Constant Contact/Social Tables/Event Brite/Marching Order/25Live. ReNXT/Eventbrite - Various tasks include updating event web pages, creating event registrations, entering in accurate data executing digital advertising and maintaining event databases for accuracy and efficiency. Maintain data integrity and fiscal management when processing registration fees and reviewing and entering event data. In addition, monitor event input, registrations, registration pages, pre and post event details and tracking. Constant Contact/Microsoft Suite/Canva - Execute digital advertising and marketing for various events. Ensure that accurate data is used to share all marketing items. Continue to develop and maintain knowledge of changing systems to effectively meet various event needs. Social Tables - Create and maintain event diagrams to assure all state and CSU polices and regulations are met. Help support various campus contacts with the creation or review of diagrams. 25Live - Oversee the campus calendar system 25Live, monitor the daily operation, approvals and event registrations. Enter all events and ensure accurate space and event information is reserved. Continually review all required tasks are met and reviewed. Participate in monthly meetings to continue to discuss and implement updates and changes. Oversee and approve all offsite events for staff and faculty. Work with 25Live team to plan and execute training for staff and faculty. Marching Order - Work with Commencement Coordinator for the execution of graduate registration, tickets and additional items to support the overall execution of the commencement ceremonies. Monthly upkeep or assistance with other departments who use Raiser's Edge or other event software if needed. Ability to learn new skills and knowledge in relation to all technical based systems that support the events office in the execution of events. Oversee and execute all virtual events for the division or others as requested. Maintain and enhance knowledge of various virtual event support systems, participating in trainings and supporting technology-based events to be offered and executed properly. Create and implement a comprehensive planning and production timeline that achieves and meets the needs of the virtual event. Supporting the Director of Events The Event Specialist will represent the Director of Events at meetings, events, etc., including events for the University President, division and campus events. This position will also - represent the Events Office and/or the Division of University Advancement on campus-wide committees as needed. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Knowledge of alumni/donor databases. Registration software and web page design and maintenance experience. Knowledge of University/University Advancement organizational structure and policies and procedures. Strong interpersonal communication skills with the ability to communicate effectively and persuasively. Ability to establish and maintain effective working relationships, on and off campus, serving in a leadership role and as a liaison and representative of the Division and the University. Demonstrated success in donor and prospect cultivation and asks. Ability to speak to large groups of people. 2-3 years of experience with event planning and execution. Knowledge and understanding of state, county and CSU laws and regulations in relation to event planning and setup. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,273 and maximum $9,537 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Apr 21 2024 Pacific Daylight Time Closing Date/Time:
Kitsap County, WA
Bremerton, Washington, United States
OVERVIEW Salary Hiring Range is: $86,414.25-$110,617.56 Position Information Under general supervision and direction from the Parks Director, performs professional and administrative work in the planning, coordination and administration of park and open space land acquisition, park development, creating natural resource and stewardship plans, and carrying out other planning efforts as needed. Additionally, develops and manages capital improvements and maintenance projects for park facilities, including the planning, organization, and coordination of construction design and engineering, as well as bidding and project implementation. Performs analytical work covering a broad range of tasks related to the planning, acquisition, and development of parks and open space lands. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Required Education and Experience Masters Degree in planning, parks and recreation, natural resource management, public administration, landscape architecture, project management, construction management, architecture, engineering, or related field and five years of experience in park planning, land use planning, project management, or construction management; and three years of supervisory experience; or Bachelors Degree in planning, parks and recreation, natural resource management, public administration, landscape architecture, project management, construction management, architecture, engineering, or related field; and six years of of experience in park planning, land use planning, project management, or construction management; and three years of supervisory experience; or Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work. Preferred Education, Experience or Other Qualifications . Project Management Professional (PMP) certification American Institute of Certified Planners (AICP) Certification Park and Recreation System Master Planning Certification Previous experience with partnerships between public and private agencies Experience working for a government agency, in the public sector, or in a parks and recreation department. Experience with resource conservation practices in park design. Experience in Geographical Information Systems (GIS) and ArcGIS software Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy of a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment. The successful incumbent must obtain a valid Washington State Driver's License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as a Category 1: Driver and operates County-owned vehicle. Knowledge, Skills and Abilities Knowledge and use of Geographical Information Systems (GIS) and ArcGIS software Appear for scheduled work and complete assigned tasks within a reasonable period of time. Establish and maintain effective working relationships with others using tact, courtesy and good judgment. Maintain confidentiality and adhere to policy and procedures of the county and department. Communicate effectively orally and in writing. Utilize various computer applications specific to the department including databases, word processing, document imaging, spreadsheets, and web-based systems for entering, retrieving and researching data and records. Physically perform assigned duties and essential functions of the position. Knowledge of principles and practices of project management and contract administration Knowledge of design and construction management including developing bid specifications, reading blueprints, and evaluation of design and construction projects Principles and practices of open space, park planning, and preservation Landscape architecture and construction techniques, standards, specifications, and procedures. Environmental issues and land use entitlements. Park development and landscape design concepts Contract administration, grant writing and administration practices and principles. Policies, laws, codes, ordinances and other regulations and guidelines applicable to area of assignment. Use and care of computers, peripherals and software used for park and open space planning. Basic surveying techniques relative to grading and site design. Effectively plan, prioritize, organize and complete tasks within prescribed timeframes. Establish and maintain effective working relationships with others using tact, courtesy and good judgment. Communicate effectively with excellent written and oral communication and strong presentation and facilitation skills. Work independently without regular direction and troubleshoot problems in assigned area of responsibility. Work successfully within the context of a team as a team player. Work with volunteer groups. Maintain a professional demeanor under heavy workload and stressful situations. Effectively respond to and reconcile competing interests of governmental entities, community organizations, contractors and the public. Focus on customer needs and provide exceptional service to both internal and external stakeholders. Effectively problem-solve and create innovative solutions. Ability to manage and deliver multiple, concurrent capital projects, activities, and tasks on time, within scope, and within budget. Ability to analyze and interpret plans, bid packages, specifications, drawings, calculations, and cost estimates. Ability to prepare and administer contracts and budgets. Interpret and apply applicable ordinances, regulations, and standard operating procedures. Prepare preliminary site designs. Read and interpret construction plans and specifications. Develop and strengthen collaborative community partnerships focused on parks issues. Facilitate and promote public input and community education by organizing and coordinating public meetings and forums. Prepare graphic design layouts for presentations and department marketing materials. Prepare and make effective presentations to groups. Write concise reports and establish and maintain accurate records. Coordinate activities with landscape architects, architects, engineers, staff, volunteer groups, and private contractors. Coordinate with various government agencies to obtain required permits. Prepare applications for grants and other funding proposals and provide feedback on program planning and effectiveness. Monitor budgets and funding, work schedules and grant requirements. Knowledge of intergovernmental relations Knowledge of planning principles, practices, regulations, and techniques as they relate to all functional areas of community planning, land use, environmental planning, and the Washington Growth Management Act. Ability to conduct field inspections. Ability to interpret and apply federal, state and local rules, regulations, codes and ordinances as related to area of assignment. Ability to manage projects effectively and meet firm deadlines. Ability to work on several projects or issues simultaneously. Ability to physically perform the essential functions of the position. Skill in oral and written communication for preparing and presenting planning reports and projects Skill in conflict-resolution Skill in data collection and data analysis Skill in problem-solving. Working Conditions/Physical Activities ( The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions .) Positions in this class typically require : Work performed in the office environment and in the field/community. Field work includes working around equipment in inclement weather, noise, and noxious fumes. Bending, stooping, reaching (over shoulders, at waist and below waist), walking, standing and working high above ground, adequate vision sufficient to view computer, and hearing sufficient to respond to audible alarms, speaking adequate to communicate effectively, manual dexterity to grasp/handle equipment and materials. Must possess sufficient physical strength, coordination and mental alertness to ensure safe and efficient performance of assigned duties including lifting and carrying up to 30 pounds. ILLUSTRATIVE EXAMPLE OF DUTIES In this position the successful candidate will get to perform the following essential functions: Program Administration: Manages, monitors, directs, and regularly reports on the department’s Capital Improvement Program (CIP); Performs capital needs assessment, prioritization, project management, capital budget development, and status reporting; Assist with budget development and monitor spending activity; Manages, monitors, directs, and reports on the department’s Planning program; Develop and manage the department’s land acquisition program; Works to implement PROS and other departmental goals and strategies; Review and recommend properties for potential acquisition, park development, and divestment; Develop and manage standards for park infrastructure including trails, interpretive signs, sign features, and other items; Research grants and other funding sources and prepare and assist in the administration of grant programs; Strategically determine and recommend funding opportunities to acquire, develop, and steward parks and open space lands and facilities; Review other County contracts and permit applications for potential impacts to the Parks department. Contract Management: Facilitates the capital procurement process for contract bidding, contractor interviews, contractor selection, contract development, and managing the agreement to ensure projects are completed on time, on budget, and within high levels of quality assurance; Prepares construction specifications, bid documents, contracts, and change orders; Follows all State of Washington procurement laws and policies. Project Management: Monitors capital budgets to ensure project expenditures remain with the scope of work; Provides technical support and manages all aspects of capital construction projects; Oversees consultants, contractors and may oversee staff performing capital construction work; Participate in the research, updating, and development of the Parks, Recreation, and Open Space (PROS) and other Parks department plans; Develops long-range plans to align department growth and evolution with community needs; Prepares Park planning and acquisition studies including land use and master plans for parks and open space; Develop and update park master plans; Plan and create preliminary designs for site and park development projects; Performs site visits and instigates proposed acquisition and park development opportunities to assess potential recreational use, cultural protection, and/or preservation suitability; Provide technical review of park and open space related projects; Recommend park and open space facility improvements; Provide contract supervision when directed and ensure timely preparation of contract documents for the planning and development of park and open space lands. Supervision: Provide leadership, supervises, train, and evaluate staff, schedules staff assignments and projects, determine work performance standards, conducts performance evaluations, provide direction to staff, conduct employment interviews, and manage disciplinary actions; Evaluate and verify employee performance through the review of completed work assignments and work techniques; Identifies staff development and training needs and ensures that training is obtained. Public Outreach and Communication: Develop and carry out public meetings and other outreach processes to solicit input during the development and implementation of plans; Conduct public needs assessments, public meetings, and workshops; Prepare and deliver oral and written materials for presentations; Represent the department at public meetings and serve as a liaison with other County departments and outside agencies; Presents to the Board of County Commissioners, Parks Advisory Board, and other community groups as needed. Perform other related duties as requested. OTHER POSITION RELATED INFORMATION Positions in the classification are : Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt for earning overtime under the Fair Labor Standards Act (FLSA) Non-represented and covered under the Kitsap County Personnel Manual. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. Flexible work hours are available, as approved by management. This recruitment may be used to fill other vacancies within this classification. *10% INCENTIVE PAY & 1 YEAR VACATION ACCRUALS ADVANCED! Candidates that apply after 2/14/2024: Ten percent (10%) signing incentive payments will be provided in consideration for the candidate’s agreement to remain employed with the County for a minimum of two years. Advancements equal to 12 months accrual of vacation leave or general leave for immediate use by candidates who accept these positions. Additional vacation/general leave hours will accrue beginning the 13th month of employment. All other provisions of the Personnel Manual regarding vacation/general leave will apply. This position is open until filled and reviewed weekly! At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Mar 08, 2024
Full Time
OVERVIEW Salary Hiring Range is: $86,414.25-$110,617.56 Position Information Under general supervision and direction from the Parks Director, performs professional and administrative work in the planning, coordination and administration of park and open space land acquisition, park development, creating natural resource and stewardship plans, and carrying out other planning efforts as needed. Additionally, develops and manages capital improvements and maintenance projects for park facilities, including the planning, organization, and coordination of construction design and engineering, as well as bidding and project implementation. Performs analytical work covering a broad range of tasks related to the planning, acquisition, and development of parks and open space lands. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Required Education and Experience Masters Degree in planning, parks and recreation, natural resource management, public administration, landscape architecture, project management, construction management, architecture, engineering, or related field and five years of experience in park planning, land use planning, project management, or construction management; and three years of supervisory experience; or Bachelors Degree in planning, parks and recreation, natural resource management, public administration, landscape architecture, project management, construction management, architecture, engineering, or related field; and six years of of experience in park planning, land use planning, project management, or construction management; and three years of supervisory experience; or Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work. Preferred Education, Experience or Other Qualifications . Project Management Professional (PMP) certification American Institute of Certified Planners (AICP) Certification Park and Recreation System Master Planning Certification Previous experience with partnerships between public and private agencies Experience working for a government agency, in the public sector, or in a parks and recreation department. Experience with resource conservation practices in park design. Experience in Geographical Information Systems (GIS) and ArcGIS software Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy of a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment. The successful incumbent must obtain a valid Washington State Driver's License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as a Category 1: Driver and operates County-owned vehicle. Knowledge, Skills and Abilities Knowledge and use of Geographical Information Systems (GIS) and ArcGIS software Appear for scheduled work and complete assigned tasks within a reasonable period of time. Establish and maintain effective working relationships with others using tact, courtesy and good judgment. Maintain confidentiality and adhere to policy and procedures of the county and department. Communicate effectively orally and in writing. Utilize various computer applications specific to the department including databases, word processing, document imaging, spreadsheets, and web-based systems for entering, retrieving and researching data and records. Physically perform assigned duties and essential functions of the position. Knowledge of principles and practices of project management and contract administration Knowledge of design and construction management including developing bid specifications, reading blueprints, and evaluation of design and construction projects Principles and practices of open space, park planning, and preservation Landscape architecture and construction techniques, standards, specifications, and procedures. Environmental issues and land use entitlements. Park development and landscape design concepts Contract administration, grant writing and administration practices and principles. Policies, laws, codes, ordinances and other regulations and guidelines applicable to area of assignment. Use and care of computers, peripherals and software used for park and open space planning. Basic surveying techniques relative to grading and site design. Effectively plan, prioritize, organize and complete tasks within prescribed timeframes. Establish and maintain effective working relationships with others using tact, courtesy and good judgment. Communicate effectively with excellent written and oral communication and strong presentation and facilitation skills. Work independently without regular direction and troubleshoot problems in assigned area of responsibility. Work successfully within the context of a team as a team player. Work with volunteer groups. Maintain a professional demeanor under heavy workload and stressful situations. Effectively respond to and reconcile competing interests of governmental entities, community organizations, contractors and the public. Focus on customer needs and provide exceptional service to both internal and external stakeholders. Effectively problem-solve and create innovative solutions. Ability to manage and deliver multiple, concurrent capital projects, activities, and tasks on time, within scope, and within budget. Ability to analyze and interpret plans, bid packages, specifications, drawings, calculations, and cost estimates. Ability to prepare and administer contracts and budgets. Interpret and apply applicable ordinances, regulations, and standard operating procedures. Prepare preliminary site designs. Read and interpret construction plans and specifications. Develop and strengthen collaborative community partnerships focused on parks issues. Facilitate and promote public input and community education by organizing and coordinating public meetings and forums. Prepare graphic design layouts for presentations and department marketing materials. Prepare and make effective presentations to groups. Write concise reports and establish and maintain accurate records. Coordinate activities with landscape architects, architects, engineers, staff, volunteer groups, and private contractors. Coordinate with various government agencies to obtain required permits. Prepare applications for grants and other funding proposals and provide feedback on program planning and effectiveness. Monitor budgets and funding, work schedules and grant requirements. Knowledge of intergovernmental relations Knowledge of planning principles, practices, regulations, and techniques as they relate to all functional areas of community planning, land use, environmental planning, and the Washington Growth Management Act. Ability to conduct field inspections. Ability to interpret and apply federal, state and local rules, regulations, codes and ordinances as related to area of assignment. Ability to manage projects effectively and meet firm deadlines. Ability to work on several projects or issues simultaneously. Ability to physically perform the essential functions of the position. Skill in oral and written communication for preparing and presenting planning reports and projects Skill in conflict-resolution Skill in data collection and data analysis Skill in problem-solving. Working Conditions/Physical Activities ( The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions .) Positions in this class typically require : Work performed in the office environment and in the field/community. Field work includes working around equipment in inclement weather, noise, and noxious fumes. Bending, stooping, reaching (over shoulders, at waist and below waist), walking, standing and working high above ground, adequate vision sufficient to view computer, and hearing sufficient to respond to audible alarms, speaking adequate to communicate effectively, manual dexterity to grasp/handle equipment and materials. Must possess sufficient physical strength, coordination and mental alertness to ensure safe and efficient performance of assigned duties including lifting and carrying up to 30 pounds. ILLUSTRATIVE EXAMPLE OF DUTIES In this position the successful candidate will get to perform the following essential functions: Program Administration: Manages, monitors, directs, and regularly reports on the department’s Capital Improvement Program (CIP); Performs capital needs assessment, prioritization, project management, capital budget development, and status reporting; Assist with budget development and monitor spending activity; Manages, monitors, directs, and reports on the department’s Planning program; Develop and manage the department’s land acquisition program; Works to implement PROS and other departmental goals and strategies; Review and recommend properties for potential acquisition, park development, and divestment; Develop and manage standards for park infrastructure including trails, interpretive signs, sign features, and other items; Research grants and other funding sources and prepare and assist in the administration of grant programs; Strategically determine and recommend funding opportunities to acquire, develop, and steward parks and open space lands and facilities; Review other County contracts and permit applications for potential impacts to the Parks department. Contract Management: Facilitates the capital procurement process for contract bidding, contractor interviews, contractor selection, contract development, and managing the agreement to ensure projects are completed on time, on budget, and within high levels of quality assurance; Prepares construction specifications, bid documents, contracts, and change orders; Follows all State of Washington procurement laws and policies. Project Management: Monitors capital budgets to ensure project expenditures remain with the scope of work; Provides technical support and manages all aspects of capital construction projects; Oversees consultants, contractors and may oversee staff performing capital construction work; Participate in the research, updating, and development of the Parks, Recreation, and Open Space (PROS) and other Parks department plans; Develops long-range plans to align department growth and evolution with community needs; Prepares Park planning and acquisition studies including land use and master plans for parks and open space; Develop and update park master plans; Plan and create preliminary designs for site and park development projects; Performs site visits and instigates proposed acquisition and park development opportunities to assess potential recreational use, cultural protection, and/or preservation suitability; Provide technical review of park and open space related projects; Recommend park and open space facility improvements; Provide contract supervision when directed and ensure timely preparation of contract documents for the planning and development of park and open space lands. Supervision: Provide leadership, supervises, train, and evaluate staff, schedules staff assignments and projects, determine work performance standards, conducts performance evaluations, provide direction to staff, conduct employment interviews, and manage disciplinary actions; Evaluate and verify employee performance through the review of completed work assignments and work techniques; Identifies staff development and training needs and ensures that training is obtained. Public Outreach and Communication: Develop and carry out public meetings and other outreach processes to solicit input during the development and implementation of plans; Conduct public needs assessments, public meetings, and workshops; Prepare and deliver oral and written materials for presentations; Represent the department at public meetings and serve as a liaison with other County departments and outside agencies; Presents to the Board of County Commissioners, Parks Advisory Board, and other community groups as needed. Perform other related duties as requested. OTHER POSITION RELATED INFORMATION Positions in the classification are : Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt for earning overtime under the Fair Labor Standards Act (FLSA) Non-represented and covered under the Kitsap County Personnel Manual. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. Flexible work hours are available, as approved by management. This recruitment may be used to fill other vacancies within this classification. *10% INCENTIVE PAY & 1 YEAR VACATION ACCRUALS ADVANCED! Candidates that apply after 2/14/2024: Ten percent (10%) signing incentive payments will be provided in consideration for the candidate’s agreement to remain employed with the County for a minimum of two years. Advancements equal to 12 months accrual of vacation leave or general leave for immediate use by candidates who accept these positions. Additional vacation/general leave hours will accrue beginning the 13th month of employment. All other provisions of the Personnel Manual regarding vacation/general leave will apply. This position is open until filled and reviewed weekly! At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The position of Assistant Director for Parent and Family Programs, under the general direction and supervision of the director of New Student and Parent Programs is responsible for planning and coordinating programs for new students and their parents/families, including support of Latinx and/or First-Generation communities. The Assistant Director is to create a welcoming, inclusive, and engaging environment that facilitates the transition of new students to San Diego State University while embracing parents/families as members of the SDSU community. The position of Assistant Director for Parent and Family Programs has overall responsibility for the planning, organizing, and executing of new student, parent and family programs and events, including outreach and yield events, orientations, Parent and Family Move-In events, New Student and Family Convocation, Welcome Week, Aztec Nights, Family Weekend, and other programs and initiatives as assigned. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Digital Marketing and Creative Services; Counseling and Psychological Services; Educational Opportunity Programs, Outreach and Success; Financial Aid and Scholarships; Joan and Art Barron Veterans Center; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Basic Needs Center, Student Disability Services; Student Health Services; Office of the Dean of Students; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Community Centers; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Associate Vice President for Student Affairs and Dean of Students reports to the Vice President for Student Affairs and Campus Diversity and serves as one of the executive officers in the Division. The Associate Vice President and Dean of Students is responsible for the direction and coordination of department programs/personnel as designated by the Vice President for Student Affairs and Campus Diversity. The Associate Vice President and Dean of Students represents the interests of the Division on a day-to-day basis at the sub- Cabinet level and is responsible for the promotion of student development through a program of co-curricular activities and services to students. The Associate Vice President and Dean of Students is also responsible for the quality of the campus social, cultural, and educational environment and the student services that enhance the University’s academic programs and the intellectual and personal development of students on the San Diego State University campus. The Associate Vice President and Dean of Students is responsible for supervising, monitoring, and implementing programs and services that have a direct impact on orientation, transition, and student retention. These programs and services are designed to ease the transition to the University, enhance student involvement/participation in university organizations, and promote diversity, equity, and inclusion. The Associate Vice President and Dean of Students promotes student rights and encourages citizenship responsibility among students. They also facilitate the development of orientation, transition, and retention initiatives. The Office of New Student and Parent Programs (NSPP), under the Division of Student Affairs and Campus Diversity, provides students, parents and families with the preparation, information, and support necessary for student success as they enter the university community and enhance the academic and personal growth of SDSU students through a partnership between parents/families and the university. The Office of New Student and Parent Programs accomplishes this through collaborative partnerships with the campus and external communities, while respecting student access and diversity and engaging in assessment and continuous improvement of programs. NSPP believes that SDSU parents and families are valuable partners in the transition and retention of their students. The Office of New Student and Parent Programs, supports and enhances student success through Orientation, Transition and Retention initiatives. Supports new SDSU students in their transition and retention to university life through quality orientation programs and student development initiatives to set a strong foundation for all students to achieve their academic and personal goals. Fosters a sense of community and belonging for SDSU students through their college transition by hiring, training, and providing continuous professional development of 120 student leaders, the SDSU Ambassadors, to serve as the official student representatives, tour guides, and orientation leaders of San Diego State University. Cultivates a philosophy of partnership with families of SDSU students through transition programs, such as Parent Orientation, New Student and Family Convocation and Family Weekend. Fosters a sense of philanthropy and connection for SDSU parents and families through the Aztec Parents Association, the Aztec Parents Fund, and the Aztec Parents Advisory Board. Responds to changing student needs and expectations through the evaluation and assessment of new student programs, parent and family programs, resources and services, communications including orientation, transition, and retention initiatives. For more information regarding the New Student and Parent Programs department, click here . Education and Experience Equivalent to graduation from a four-year college or university in a related field; including or supplemented by upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A Master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Key Qualifications Strong oral and written communication skills in both English and Spanish. Thorough knowledge of higher education trends and factors impacting First-Generation and Latinx college students and their families. Master’s degree in Student Affairs, Higher Education, Educational Leadership, Counseling, or related field is preferred. 3-5 years professional work experience in the area of student development, student activities or student involvement is preferred. Experience advising/planning events and programs on a collegiate level, and contemporary use of technology in a university setting. Experience planning, organizing, and executing large scale events to welcome new students and parents in a university setting. Experience working and supervising student leaders with diverse college student and parent and family populations, including first- generation and Latinx communities. Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,025 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,025 - $7,159 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on February 20, 2024. To receive full consideration, apply by February 19, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Feb 02 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Position Summary The position of Assistant Director for Parent and Family Programs, under the general direction and supervision of the director of New Student and Parent Programs is responsible for planning and coordinating programs for new students and their parents/families, including support of Latinx and/or First-Generation communities. The Assistant Director is to create a welcoming, inclusive, and engaging environment that facilitates the transition of new students to San Diego State University while embracing parents/families as members of the SDSU community. The position of Assistant Director for Parent and Family Programs has overall responsibility for the planning, organizing, and executing of new student, parent and family programs and events, including outreach and yield events, orientations, Parent and Family Move-In events, New Student and Family Convocation, Welcome Week, Aztec Nights, Family Weekend, and other programs and initiatives as assigned. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Digital Marketing and Creative Services; Counseling and Psychological Services; Educational Opportunity Programs, Outreach and Success; Financial Aid and Scholarships; Joan and Art Barron Veterans Center; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Basic Needs Center, Student Disability Services; Student Health Services; Office of the Dean of Students; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Community Centers; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Associate Vice President for Student Affairs and Dean of Students reports to the Vice President for Student Affairs and Campus Diversity and serves as one of the executive officers in the Division. The Associate Vice President and Dean of Students is responsible for the direction and coordination of department programs/personnel as designated by the Vice President for Student Affairs and Campus Diversity. The Associate Vice President and Dean of Students represents the interests of the Division on a day-to-day basis at the sub- Cabinet level and is responsible for the promotion of student development through a program of co-curricular activities and services to students. The Associate Vice President and Dean of Students is also responsible for the quality of the campus social, cultural, and educational environment and the student services that enhance the University’s academic programs and the intellectual and personal development of students on the San Diego State University campus. The Associate Vice President and Dean of Students is responsible for supervising, monitoring, and implementing programs and services that have a direct impact on orientation, transition, and student retention. These programs and services are designed to ease the transition to the University, enhance student involvement/participation in university organizations, and promote diversity, equity, and inclusion. The Associate Vice President and Dean of Students promotes student rights and encourages citizenship responsibility among students. They also facilitate the development of orientation, transition, and retention initiatives. The Office of New Student and Parent Programs (NSPP), under the Division of Student Affairs and Campus Diversity, provides students, parents and families with the preparation, information, and support necessary for student success as they enter the university community and enhance the academic and personal growth of SDSU students through a partnership between parents/families and the university. The Office of New Student and Parent Programs accomplishes this through collaborative partnerships with the campus and external communities, while respecting student access and diversity and engaging in assessment and continuous improvement of programs. NSPP believes that SDSU parents and families are valuable partners in the transition and retention of their students. The Office of New Student and Parent Programs, supports and enhances student success through Orientation, Transition and Retention initiatives. Supports new SDSU students in their transition and retention to university life through quality orientation programs and student development initiatives to set a strong foundation for all students to achieve their academic and personal goals. Fosters a sense of community and belonging for SDSU students through their college transition by hiring, training, and providing continuous professional development of 120 student leaders, the SDSU Ambassadors, to serve as the official student representatives, tour guides, and orientation leaders of San Diego State University. Cultivates a philosophy of partnership with families of SDSU students through transition programs, such as Parent Orientation, New Student and Family Convocation and Family Weekend. Fosters a sense of philanthropy and connection for SDSU parents and families through the Aztec Parents Association, the Aztec Parents Fund, and the Aztec Parents Advisory Board. Responds to changing student needs and expectations through the evaluation and assessment of new student programs, parent and family programs, resources and services, communications including orientation, transition, and retention initiatives. For more information regarding the New Student and Parent Programs department, click here . Education and Experience Equivalent to graduation from a four-year college or university in a related field; including or supplemented by upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A Master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Key Qualifications Strong oral and written communication skills in both English and Spanish. Thorough knowledge of higher education trends and factors impacting First-Generation and Latinx college students and their families. Master’s degree in Student Affairs, Higher Education, Educational Leadership, Counseling, or related field is preferred. 3-5 years professional work experience in the area of student development, student activities or student involvement is preferred. Experience advising/planning events and programs on a collegiate level, and contemporary use of technology in a university setting. Experience planning, organizing, and executing large scale events to welcome new students and parents in a university setting. Experience working and supervising student leaders with diverse college student and parent and family populations, including first- generation and Latinx communities. Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,025 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,025 - $7,159 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on February 20, 2024. To receive full consideration, apply by February 19, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Feb 02 2024 Pacific Standard Time Applications close: Closing Date/Time: