Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Assistant Vice President for Compliance & Civil Rights (Administrator III) Compensation and Benefits The Anticipated Hiring Salary is $150,000 - $180,000 per year and is competitive and negotiable depending on the strength of qualifications. This is a CSU Management Personnel Plan (MPP) position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Reporting to the Vice President for Administration, the Assistant Vice President for Compliance and Civil Rights is the senior campus compliance officer responsible for designing a protocol structure and internal controls that facilitate compliance with all applicable federal and state laws, regulations and CSU policies related to civil rights and nondiscrimination (e.g. Title IX, Discrimination Harassment Retaliation (DHR), Whistleblower) as well as, Department of Fair Employment and Housing (DFEH)/California Civil Rights Department and the Equal Employment Opportunities Commission (EEOC) rules and regulations. The Assistant Vice President provides strategic guidance, advising, and decision-making in all areas related to that portfolio. The Assistant Vice President has authority to work collaboratively with other campus departments (e.g. Human Resources, Faculty Affairs, Survivor Advocate, Office of Student Rights and Responsibilities, Athletics, Student Housing, University Police, and others, as appropriate.) and campus counsel in order to monitor, supervise, oversee, and ensure compliance and implementation of applicable CSU policies and procedures. The Assistant Vice President provides effective leadership, management, direction and oversight of all programs and procedures that support relevant compliance efforts. The Assistant Vice President is responsible for hiring, training, supervising, evaluating, and providing professional development to the Compliance staff. The scope of the complaint and resolution process implemented by the Assistant Vice President includes, but is not limited to, evaluating reports of discrimination, harassment, retaliation, sexual misconduct, including gathering preliminary information and consulting with campus counsel in determining if a formal investigation is appropriate. The Assistant Vice President oversees all Title IX and discrimination, harassment, and retaliation investigations, conducts mediation as appropriate, monitors changes in regulations and laws, and provides oversight on investigations and hearings, including interim supportive measures and informal resolution process. The Assistant Vice President analyzes case documents, including investigation reports, and is responsible for the prompt remediation of the effects of any substantiated violations including recommending employee and student sanctions and will coordinate closely with Faculty Affairs and Human Resources to ensure that referrals for counseling or disciplinary action is administered according to CSU policies. The Assistant Vice President also is responsible for overseeing the planning, development, and delivery of awareness, prevention and education efforts, programs, activities, and initiatives designed to reduce incidents of discrimination, harassment, retaliation, sexual misconduct, sexual harassment, and promote as well as improve institutional effectiveness and capacity in the relevant areas of responsibility, including prevention education and training and staff development. Key Qualifications Knowledge of the principles, laws, and regulations related to equal employment opportunity, affirmative action and non-discrimination including Title VII of the Civil Rights Act of 1964, Equal Pay Act of 1963 (EPA), Title I of the Americans with Disabilities Act of 1967, Civil Rights Act of 1991, the Vietnam Era Veteran’s Readiness Assistance Act of 1974 (VEVRAA), Title IX of the Education Amendments of 1972, Family and Medical Leave Act (FMLA), Section 504 of the Rehabilitation Act of 1973, the California Fair Employment and Housing Act, the California Family Rights Act of 1993 (CFRA), the California Whistleblower Protection Act, and various CSU Executive Orders related to non-discrimination. Thorough knowledge and demonstrated success in developing and implementing short- and long-term strategic plans. Knowledge of or ability to quickly learn CSU policies, procedures, and practices related to employment and affirmative action. Familiarity with data extraction and analysis techniques and software; understanding of statistical methods and techniques to produce meaningful statistical analysis and reports. Superior written and verbal communication skills. Expert networking and interpersonal skills including strong consultative skills and the ability to mediate, negotiate, and persuade others toward positive action and outcomes. Demonstrated success in building trust and credibility between and among individuals and groups with diverse interests. Ability to exercise discretion, independent judgment, and reason logically in carrying out responsibilities. Demonstrated creative problem-solving skills and the ability to develop imaginative and innovative solutions to complex problems. Ability to proactively anticipate potential problems/issues and take appropriate action. Ability to handle multiple, competing priorities in a well-organized and focused manner; ability to quickly shift priorities without loss of continuity. Ability to establish and maintain positive and professional working relationships with a diverse population. Ability to interpret and administer collective bargaining contracts and work effectively with union and campus constituencies. Ability to independently interpret, analyze, apply, and explain highly complex laws, regulations, guidelines, and policies related to equal employment, non-discrimination, and affirmative action programs. Strong analytical and critical thinking skills. Ability to represent campus interests in compliance reviews and propose appropriate responses or remedies. Ability to conduct effective investigations. Ability to serve as a liaison with compliance agencies, Chancellor’s Office personnel, campus management staff, the campus community, and other entities. Demonstrated ability to foster and promote community and campus values of diversity, equity, and inclusion. Demonstrated ability to prepare complex reports and make effective presentations. Demonstrated technical literacy. Ability to use a broad range of technology, including a personal computer and standard office software. Ability to negotiate and resolve highly sensitive, complex and/or unprecedented problems. Demonstrated leadership and ability to effectively manage the day-to-today operations of a critical, highly visible program office, strong supervisory and personnel management skills. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Master’s degree, preferably in human resources, business, public administration, higher education administration, or a related discipline, (or juris doctorate degree). Minimum of five (5) years of progressively responsible administrative or in-house legal experience in Higher Education or a related field. Experience conducting effective and timely investigations. Demonstrated ability to exercise discretion, superior judgment, and neutrality in highly sensitive situations involving matters of sex and gender-based discrimination and harassment, sexual misconduct, dating and domestic violence, and stalking. Extensive training and/or experience in issues related to civil rights investigations, hearings, and sanctioning. Experience managing compliance with laws, regulations and policies associated with a comprehensive compliance program for addressing and preventing discrimination and sexual misconduct, as well as employment and affirmative action programs. Experience with conflict resolution. Demonstrated experience working with a diverse and multicultural population and commitment to values of equity, inclusion, and social justice. Experience developing and delivering training related to the core job and compliance functions with a wide range of audiences, including students, staff, and faculty. Possession of a valid driver’s license or the ability to obtain it by date of hire. Preferred Skills: Juris doctorate degree is strongly preferred. Prior experience as a Title IX Coordinator or DHR Administrator is highly desired. Clear analytical thinking and reasoning. Strong leadership and facilitation skills. Experience in an educational institution or large public organization. Working knowledge of college governance. Experience delivering training related to recruitment, conflict resolution, civil rights, employee relations, and/or other functional areas. Evidence of additional training in capacities related to core functions. PHR or SHRM certifications. Department Summary The Division of Administration and Finance is a diverse, collaborative team that provides responsive and exemplary services and stewardship of university assets and resources. Deadline & Application Instructions Storbeck Search is assisting California State University, Fresno with this process. Prospective candidates may arrange a confidential discussion by contacting Susan VanGilder at FresnoStateAVPComplianceCivilRights@storbecksearch.com. Nominations may also be submitted directly to Susan VanGilder. Please include the nominee’s full name, position, institution, and email address. This position is open until filled with an initial application review date of March 15, 2024 . Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Dec 21 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Assistant Vice President for Compliance & Civil Rights (Administrator III) Compensation and Benefits The Anticipated Hiring Salary is $150,000 - $180,000 per year and is competitive and negotiable depending on the strength of qualifications. This is a CSU Management Personnel Plan (MPP) position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Reporting to the Vice President for Administration, the Assistant Vice President for Compliance and Civil Rights is the senior campus compliance officer responsible for designing a protocol structure and internal controls that facilitate compliance with all applicable federal and state laws, regulations and CSU policies related to civil rights and nondiscrimination (e.g. Title IX, Discrimination Harassment Retaliation (DHR), Whistleblower) as well as, Department of Fair Employment and Housing (DFEH)/California Civil Rights Department and the Equal Employment Opportunities Commission (EEOC) rules and regulations. The Assistant Vice President provides strategic guidance, advising, and decision-making in all areas related to that portfolio. The Assistant Vice President has authority to work collaboratively with other campus departments (e.g. Human Resources, Faculty Affairs, Survivor Advocate, Office of Student Rights and Responsibilities, Athletics, Student Housing, University Police, and others, as appropriate.) and campus counsel in order to monitor, supervise, oversee, and ensure compliance and implementation of applicable CSU policies and procedures. The Assistant Vice President provides effective leadership, management, direction and oversight of all programs and procedures that support relevant compliance efforts. The Assistant Vice President is responsible for hiring, training, supervising, evaluating, and providing professional development to the Compliance staff. The scope of the complaint and resolution process implemented by the Assistant Vice President includes, but is not limited to, evaluating reports of discrimination, harassment, retaliation, sexual misconduct, including gathering preliminary information and consulting with campus counsel in determining if a formal investigation is appropriate. The Assistant Vice President oversees all Title IX and discrimination, harassment, and retaliation investigations, conducts mediation as appropriate, monitors changes in regulations and laws, and provides oversight on investigations and hearings, including interim supportive measures and informal resolution process. The Assistant Vice President analyzes case documents, including investigation reports, and is responsible for the prompt remediation of the effects of any substantiated violations including recommending employee and student sanctions and will coordinate closely with Faculty Affairs and Human Resources to ensure that referrals for counseling or disciplinary action is administered according to CSU policies. The Assistant Vice President also is responsible for overseeing the planning, development, and delivery of awareness, prevention and education efforts, programs, activities, and initiatives designed to reduce incidents of discrimination, harassment, retaliation, sexual misconduct, sexual harassment, and promote as well as improve institutional effectiveness and capacity in the relevant areas of responsibility, including prevention education and training and staff development. Key Qualifications Knowledge of the principles, laws, and regulations related to equal employment opportunity, affirmative action and non-discrimination including Title VII of the Civil Rights Act of 1964, Equal Pay Act of 1963 (EPA), Title I of the Americans with Disabilities Act of 1967, Civil Rights Act of 1991, the Vietnam Era Veteran’s Readiness Assistance Act of 1974 (VEVRAA), Title IX of the Education Amendments of 1972, Family and Medical Leave Act (FMLA), Section 504 of the Rehabilitation Act of 1973, the California Fair Employment and Housing Act, the California Family Rights Act of 1993 (CFRA), the California Whistleblower Protection Act, and various CSU Executive Orders related to non-discrimination. Thorough knowledge and demonstrated success in developing and implementing short- and long-term strategic plans. Knowledge of or ability to quickly learn CSU policies, procedures, and practices related to employment and affirmative action. Familiarity with data extraction and analysis techniques and software; understanding of statistical methods and techniques to produce meaningful statistical analysis and reports. Superior written and verbal communication skills. Expert networking and interpersonal skills including strong consultative skills and the ability to mediate, negotiate, and persuade others toward positive action and outcomes. Demonstrated success in building trust and credibility between and among individuals and groups with diverse interests. Ability to exercise discretion, independent judgment, and reason logically in carrying out responsibilities. Demonstrated creative problem-solving skills and the ability to develop imaginative and innovative solutions to complex problems. Ability to proactively anticipate potential problems/issues and take appropriate action. Ability to handle multiple, competing priorities in a well-organized and focused manner; ability to quickly shift priorities without loss of continuity. Ability to establish and maintain positive and professional working relationships with a diverse population. Ability to interpret and administer collective bargaining contracts and work effectively with union and campus constituencies. Ability to independently interpret, analyze, apply, and explain highly complex laws, regulations, guidelines, and policies related to equal employment, non-discrimination, and affirmative action programs. Strong analytical and critical thinking skills. Ability to represent campus interests in compliance reviews and propose appropriate responses or remedies. Ability to conduct effective investigations. Ability to serve as a liaison with compliance agencies, Chancellor’s Office personnel, campus management staff, the campus community, and other entities. Demonstrated ability to foster and promote community and campus values of diversity, equity, and inclusion. Demonstrated ability to prepare complex reports and make effective presentations. Demonstrated technical literacy. Ability to use a broad range of technology, including a personal computer and standard office software. Ability to negotiate and resolve highly sensitive, complex and/or unprecedented problems. Demonstrated leadership and ability to effectively manage the day-to-today operations of a critical, highly visible program office, strong supervisory and personnel management skills. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Master’s degree, preferably in human resources, business, public administration, higher education administration, or a related discipline, (or juris doctorate degree). Minimum of five (5) years of progressively responsible administrative or in-house legal experience in Higher Education or a related field. Experience conducting effective and timely investigations. Demonstrated ability to exercise discretion, superior judgment, and neutrality in highly sensitive situations involving matters of sex and gender-based discrimination and harassment, sexual misconduct, dating and domestic violence, and stalking. Extensive training and/or experience in issues related to civil rights investigations, hearings, and sanctioning. Experience managing compliance with laws, regulations and policies associated with a comprehensive compliance program for addressing and preventing discrimination and sexual misconduct, as well as employment and affirmative action programs. Experience with conflict resolution. Demonstrated experience working with a diverse and multicultural population and commitment to values of equity, inclusion, and social justice. Experience developing and delivering training related to the core job and compliance functions with a wide range of audiences, including students, staff, and faculty. Possession of a valid driver’s license or the ability to obtain it by date of hire. Preferred Skills: Juris doctorate degree is strongly preferred. Prior experience as a Title IX Coordinator or DHR Administrator is highly desired. Clear analytical thinking and reasoning. Strong leadership and facilitation skills. Experience in an educational institution or large public organization. Working knowledge of college governance. Experience delivering training related to recruitment, conflict resolution, civil rights, employee relations, and/or other functional areas. Evidence of additional training in capacities related to core functions. PHR or SHRM certifications. Department Summary The Division of Administration and Finance is a diverse, collaborative team that provides responsive and exemplary services and stewardship of university assets and resources. Deadline & Application Instructions Storbeck Search is assisting California State University, Fresno with this process. Prospective candidates may arrange a confidential discussion by contacting Susan VanGilder at FresnoStateAVPComplianceCivilRights@storbecksearch.com. Nominations may also be submitted directly to Susan VanGilder. Please include the nominee’s full name, position, institution, and email address. This position is open until filled with an initial application review date of March 15, 2024 . Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Dec 21 2023 Pacific Standard Time Applications close: Closing Date/Time:
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general supervision, performs executive level administrative support to a Vice Chancellor; creates and maintains documents, reports, records and files required for work processes; performs research and oversees small administrative projects; assists in budget development and tracking; performs complex scheduling and calendaring; staffs committees; takes and posts agendas and minutes; regularly interacts with the Chancellor's Office, Board of Trustees and elected officials; coordinates event logistics; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides clerical and administrative support to a Vice Chancellor; composes and prepares memoranda, correspondence, division reports, presentations, spreadsheets, forms and other documents, often of a highly sensitive and confidential nature; drafts Board of Trustee documents and reports; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures; ensures materials, contracts, reports and documents for signature are accurate and complete. Drafts for review, types and/or transcribes highly confidential information regarding personnel matters, labor relations, controversial issues, individuals and/or projects with District-wide implications; renders confidential assistance to other executives as necessary. Screens and/or independently responds to visitors, phone calls, correspondence and email inquiries regarding a variety of matters; provides information and handles issues that may require sensitivity, tact and independent judgment over the phone, in person and online; prioritizes requests and facilitates the completion of action items and the flow of information; researches requests or complaints and refers matters to appropriate staff and/or takes or recommends action to resolve issue. Acts as liaison in scheduling meetings and conferences with other Cabinet members, College leadership, District students and staff, committees, elected officials and the public; maintains a variety of calendars; tracks pending matters and contracts. Researches and gathers background materials and documents needed to draft recommendations and reports for committees, the Personnel Commission and the Board of Trustees; researches best practices, prior actions, student data and financial information and forwards to executive for review. Attends and provides administrative support to a variety of committees and other District meetings; participates in the preparation of the agenda, presentations and meeting packets; may take verbatim meeting notes or transcribe recordings; keeps minutes and records of assigned committees in accordance with the Brown Act; maintains committee records and disseminates and tracks all formal actions and outcomes. Organizes, maintains and updates confidential, specialized and technical files, documents and records including department personnel records; creates and maintains electronic and physical filing systems. Creates and maintains spreadsheets and databases; reviews, submits and tracks requests for payments and purchase orders; reviews travel and conference expense forms; monitors multiple budgets from a variety of funding sources; participates in grant administration functions including basic grant writing, collecting program data and generating performance reports. Reviews incoming documents and Board reports for accuracy and compliance with applicable laws, rules and procedures; assists in the preparation and posting of Board agendas, recommendations, documents and minutes; may attend Board meetings and take minutes; updates and maintains records and data on Board web pages. Provides input in selecting, training and providing day-to-day lead work guidance and direction to other staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure that mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical/legal/regulatory requirements. Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the District's mission, goals and values. Coordinates personnel processes for hiring and evaluation purposes; ensures the accuracy of time cards and payroll processes; coordinates the timely resolution of employee grievance and discipline processes. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Provides backup for other departments or division office administrative support staff. Evaluates, enhances and documents office workflow, program operations, policies and procedures. Organizes a variety of formal and informal meetings and events including tours, receptions and conferences. Maintains records and issues District office keys to employees. Orders and replenishes an inventory of office materials and supplies. Represents the District on internal committees and task forces and with external groups and organizations. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Office administrative and management practices and procedures. Advanced principles, practices and techniques used in customer service, public relations and community outreach. Methods, practices, procedures and requirements for drafting a wide variety of documents, reports, presentations, contracts, regulations and other policies. Basic research and analysis techniques. Provisions of the Brown Act and the Public Records Act. Bookkeeping and elementary accounting practices and procedures. District and College services, program goals, objectives, policies, procedures and practices. District student recordkeeping practices and procedures for processing student information and interpreting input and output data. District payroll and general accounting systems operations, practices and procedures. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting. Applicable sections of the California Education Code. Applicable federal, state and local laws, rules and regulations. Safety policies and safe work practices applicable to the assignment. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. Skills and Abilities to: Assign and review the work of assigned staff. Manage multiple and rapidly changing priorities to meet the needs and expectations of the Vice Chancellor and other District and college executives, Board of Trustees members, state officials and other constituencies. Communicate information accurately and effectively; understand requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions. Track and report statistical information utilizing complex spreadsheets and databases. Perform mathematical calculations; assist in monitoring departmental budgets. Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures. Set priorities and exercise sound judgment within areas of responsibility. Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures. Maintain confidentiality of District and student files and records. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Type accurately at a speed necessary to meet the requirements of the position. Represent the District effectively in dealing with students, District leadership, community groups and elected officials. Exercise tact and diplomacy in dealing with sensitive, complex and confidential District and student issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited community college with an associate degree, and at least five years of progressively responsible administrative support experience, at least two of which were supporting a department head or higher; or an equivalent combination of training and experience. A bachelor's degree is highly desirable. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. Some assignments in this class require a current active certificate as a Notary Public issued by the California Secretary of State. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Mar 22, 2024
Temporary
General Purpose Under general supervision, performs executive level administrative support to a Vice Chancellor; creates and maintains documents, reports, records and files required for work processes; performs research and oversees small administrative projects; assists in budget development and tracking; performs complex scheduling and calendaring; staffs committees; takes and posts agendas and minutes; regularly interacts with the Chancellor's Office, Board of Trustees and elected officials; coordinates event logistics; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides clerical and administrative support to a Vice Chancellor; composes and prepares memoranda, correspondence, division reports, presentations, spreadsheets, forms and other documents, often of a highly sensitive and confidential nature; drafts Board of Trustee documents and reports; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures; ensures materials, contracts, reports and documents for signature are accurate and complete. Drafts for review, types and/or transcribes highly confidential information regarding personnel matters, labor relations, controversial issues, individuals and/or projects with District-wide implications; renders confidential assistance to other executives as necessary. Screens and/or independently responds to visitors, phone calls, correspondence and email inquiries regarding a variety of matters; provides information and handles issues that may require sensitivity, tact and independent judgment over the phone, in person and online; prioritizes requests and facilitates the completion of action items and the flow of information; researches requests or complaints and refers matters to appropriate staff and/or takes or recommends action to resolve issue. Acts as liaison in scheduling meetings and conferences with other Cabinet members, College leadership, District students and staff, committees, elected officials and the public; maintains a variety of calendars; tracks pending matters and contracts. Researches and gathers background materials and documents needed to draft recommendations and reports for committees, the Personnel Commission and the Board of Trustees; researches best practices, prior actions, student data and financial information and forwards to executive for review. Attends and provides administrative support to a variety of committees and other District meetings; participates in the preparation of the agenda, presentations and meeting packets; may take verbatim meeting notes or transcribe recordings; keeps minutes and records of assigned committees in accordance with the Brown Act; maintains committee records and disseminates and tracks all formal actions and outcomes. Organizes, maintains and updates confidential, specialized and technical files, documents and records including department personnel records; creates and maintains electronic and physical filing systems. Creates and maintains spreadsheets and databases; reviews, submits and tracks requests for payments and purchase orders; reviews travel and conference expense forms; monitors multiple budgets from a variety of funding sources; participates in grant administration functions including basic grant writing, collecting program data and generating performance reports. Reviews incoming documents and Board reports for accuracy and compliance with applicable laws, rules and procedures; assists in the preparation and posting of Board agendas, recommendations, documents and minutes; may attend Board meetings and take minutes; updates and maintains records and data on Board web pages. Provides input in selecting, training and providing day-to-day lead work guidance and direction to other staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure that mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical/legal/regulatory requirements. Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the District's mission, goals and values. Coordinates personnel processes for hiring and evaluation purposes; ensures the accuracy of time cards and payroll processes; coordinates the timely resolution of employee grievance and discipline processes. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Provides backup for other departments or division office administrative support staff. Evaluates, enhances and documents office workflow, program operations, policies and procedures. Organizes a variety of formal and informal meetings and events including tours, receptions and conferences. Maintains records and issues District office keys to employees. Orders and replenishes an inventory of office materials and supplies. Represents the District on internal committees and task forces and with external groups and organizations. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Office administrative and management practices and procedures. Advanced principles, practices and techniques used in customer service, public relations and community outreach. Methods, practices, procedures and requirements for drafting a wide variety of documents, reports, presentations, contracts, regulations and other policies. Basic research and analysis techniques. Provisions of the Brown Act and the Public Records Act. Bookkeeping and elementary accounting practices and procedures. District and College services, program goals, objectives, policies, procedures and practices. District student recordkeeping practices and procedures for processing student information and interpreting input and output data. District payroll and general accounting systems operations, practices and procedures. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting. Applicable sections of the California Education Code. Applicable federal, state and local laws, rules and regulations. Safety policies and safe work practices applicable to the assignment. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. Skills and Abilities to: Assign and review the work of assigned staff. Manage multiple and rapidly changing priorities to meet the needs and expectations of the Vice Chancellor and other District and college executives, Board of Trustees members, state officials and other constituencies. Communicate information accurately and effectively; understand requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions. Track and report statistical information utilizing complex spreadsheets and databases. Perform mathematical calculations; assist in monitoring departmental budgets. Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures. Set priorities and exercise sound judgment within areas of responsibility. Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures. Maintain confidentiality of District and student files and records. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Type accurately at a speed necessary to meet the requirements of the position. Represent the District effectively in dealing with students, District leadership, community groups and elected officials. Exercise tact and diplomacy in dealing with sensitive, complex and confidential District and student issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited community college with an associate degree, and at least five years of progressively responsible administrative support experience, at least two of which were supporting a department head or higher; or an equivalent combination of training and experience. A bachelor's degree is highly desirable. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. Some assignments in this class require a current active certificate as a Notary Public issued by the California Secretary of State. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Assistant Vice President for Title IX and Discrimination, Harassment and Retaliation - San Francisco State University WittKieffer is proud to partner with San Francisco State University (SFSU) to conduct the national search for their next Assistant Vice President for Title IX and Discrimination, Harassment and Retaliation (AVP Title IX and DHR) . This is an exciting opportunity to join an institution that is nationally recognized as a leader in addressing issues both global and close to home. SFSU has been the launchpad for thousands of successful, world-changing alumni, including Black Lives Matter co-creator Alicia Garza, San Francisco’s first African American mayor, Willie Brown, Jr., and tech pioneers who played pivotal roles in the development of the microprocessor and the Internet. At last count, San Francisco State graduates had won 21 Pulitzers, 16 Oscars, 49 Emmys, 10 Grammys, and 12 Tonys. And the University itself has won top honors while encouraging innovations that put it at the forefront of academia. Reporting to the Vice President for Student Affairs & Enrollment Management, the Assistant Vice President for Title IX and DHR serves as the senior compliance officer regarding issues of harassment and discrimination at San Francisco State University. The incumbent provides strategic leadership, advising, and decision-making in a comprehensive range of University services and resources in support of a campus environment free from protected status discrimination, retaliation, and harassment. The successful Assistant Vice President for Title IX and Discrimination, Harassment and Retaliation candidate will: Direct and manage the appropriate and accurate implementation of the CSU Nondiscrimination Policy (CSU Policy Prohibiting Discrimination, Harassment, Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence, Stalking, and Retaliation) and related CSU policies across the entire campus. Coordinate compliance laws prohibiting discrimination, harassment, and retaliation; and they will oversee tasks assigned to the Title IX/DHR Team Implement training, education, communication, and administration of procedures for employees, students, and third parties in the areas of discrimination and harassment, including sexual harassment, sexual misconduct, dating and domestic violence, and stalking. Oversee highly utilized office, including supervision and hiring of employees, creating recommendations for office structure and staffing, and continuing to increase procedural efficiency. Participate in a cross-constituent implementation team and to collaborate with the California State University’s Chancellor’s Office, with the goal of utilizing recommendations and requirements from recent CSU-wide reviews and creating a long-term, sustainable, and high-performing equity office. The preferred candidate will possess a Master’s degree from an accredited institution in social work, psychology or forensic psychology, higher education administration, or other relevant discipline. A Juris Doctor or equivalent from an accredited law school, experience as a strategic leader of a Title IX/DHR Compliance Office in a university setting, and experience as an equity administrator at a public institution and/or within the state of California is preferred. Please direct all applications, inquiries, and nominations to Christy Pratt, Ben Haden or Ethan Robles using the WittKieffer Candidate Portal or via email, at: SFSUAVPTitleIXandDHR@wittkieffer.com . The Candidate Portal is a secure, easy way to nominate a colleague, express interest, or apply for a position. Either means of application is acceptable. The salary for the role is anticipated to be between $150,000 - $180,000. The final hiring salary will be commensurate with experience. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 23, 2024
Assistant Vice President for Title IX and Discrimination, Harassment and Retaliation - San Francisco State University WittKieffer is proud to partner with San Francisco State University (SFSU) to conduct the national search for their next Assistant Vice President for Title IX and Discrimination, Harassment and Retaliation (AVP Title IX and DHR) . This is an exciting opportunity to join an institution that is nationally recognized as a leader in addressing issues both global and close to home. SFSU has been the launchpad for thousands of successful, world-changing alumni, including Black Lives Matter co-creator Alicia Garza, San Francisco’s first African American mayor, Willie Brown, Jr., and tech pioneers who played pivotal roles in the development of the microprocessor and the Internet. At last count, San Francisco State graduates had won 21 Pulitzers, 16 Oscars, 49 Emmys, 10 Grammys, and 12 Tonys. And the University itself has won top honors while encouraging innovations that put it at the forefront of academia. Reporting to the Vice President for Student Affairs & Enrollment Management, the Assistant Vice President for Title IX and DHR serves as the senior compliance officer regarding issues of harassment and discrimination at San Francisco State University. The incumbent provides strategic leadership, advising, and decision-making in a comprehensive range of University services and resources in support of a campus environment free from protected status discrimination, retaliation, and harassment. The successful Assistant Vice President for Title IX and Discrimination, Harassment and Retaliation candidate will: Direct and manage the appropriate and accurate implementation of the CSU Nondiscrimination Policy (CSU Policy Prohibiting Discrimination, Harassment, Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence, Stalking, and Retaliation) and related CSU policies across the entire campus. Coordinate compliance laws prohibiting discrimination, harassment, and retaliation; and they will oversee tasks assigned to the Title IX/DHR Team Implement training, education, communication, and administration of procedures for employees, students, and third parties in the areas of discrimination and harassment, including sexual harassment, sexual misconduct, dating and domestic violence, and stalking. Oversee highly utilized office, including supervision and hiring of employees, creating recommendations for office structure and staffing, and continuing to increase procedural efficiency. Participate in a cross-constituent implementation team and to collaborate with the California State University’s Chancellor’s Office, with the goal of utilizing recommendations and requirements from recent CSU-wide reviews and creating a long-term, sustainable, and high-performing equity office. The preferred candidate will possess a Master’s degree from an accredited institution in social work, psychology or forensic psychology, higher education administration, or other relevant discipline. A Juris Doctor or equivalent from an accredited law school, experience as a strategic leader of a Title IX/DHR Compliance Office in a university setting, and experience as an equity administrator at a public institution and/or within the state of California is preferred. Please direct all applications, inquiries, and nominations to Christy Pratt, Ben Haden or Ethan Robles using the WittKieffer Candidate Portal or via email, at: SFSUAVPTitleIXandDHR@wittkieffer.com . The Candidate Portal is a secure, easy way to nominate a colleague, express interest, or apply for a position. Either means of application is acceptable. The salary for the role is anticipated to be between $150,000 - $180,000. The final hiring salary will be commensurate with experience. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Executive Assistant to the Vice President for Student Affairs Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, April 11th @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is directly responsible to the Vice President for Student Affairs (VPSA), providing administrative and analytical support. Primary functions of this role include scheduling and calendar management, direct communication with staff and students, and project management. The incumbent is responsible for direct interaction with students, students’ families, upper-level campus administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate sensitive information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent provides lead work direction to an ASC II and works collaboratively with staff throughout the division on multiple projects supporting division and university priorities and activities. FLSA : Exempt (not eligible for overtime) Anticipated Hiring Range : $4,379 per month - $6,000 per month CSU Classification Salary Range : $ 4,379 per month - $ 7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular/Probationary Time Base : Full-Time Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. with the ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed) Department Information Student Affairs - Where the Students Come First. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information visit https://www.csus.edu/student-affairs/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public. Experience in appointment and meeting scheduling, with the ability to effectively manage time and priorities. Experience in travel and event planning, including purchasing and using excellent organizational and collaboration skills. Experience in workflow and/or project management with the ability to effectively organize, multitask, delegate, and timely and appropriate follow up. Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.) Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks. Ability to work independently and as a member of a highly collegial and productive team. Ability to interpret policies, procedures, and other institutional commiques and summarize them and/or communicate them effectively to others in writing or verbally with tact and diligence. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector). Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel, PowerPoint and Teams. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment. Direct experience and knowledge of working in an educational and/or university environment. Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel) and Visio (workflow processing). Documents Needed to Apply Resume and Cover Letter. Failure to provide these documents may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Working Title: Executive Assistant to the Vice President for Student Affairs Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, April 11th @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is directly responsible to the Vice President for Student Affairs (VPSA), providing administrative and analytical support. Primary functions of this role include scheduling and calendar management, direct communication with staff and students, and project management. The incumbent is responsible for direct interaction with students, students’ families, upper-level campus administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate sensitive information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent provides lead work direction to an ASC II and works collaboratively with staff throughout the division on multiple projects supporting division and university priorities and activities. FLSA : Exempt (not eligible for overtime) Anticipated Hiring Range : $4,379 per month - $6,000 per month CSU Classification Salary Range : $ 4,379 per month - $ 7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular/Probationary Time Base : Full-Time Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. with the ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed) Department Information Student Affairs - Where the Students Come First. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information visit https://www.csus.edu/student-affairs/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public. Experience in appointment and meeting scheduling, with the ability to effectively manage time and priorities. Experience in travel and event planning, including purchasing and using excellent organizational and collaboration skills. Experience in workflow and/or project management with the ability to effectively organize, multitask, delegate, and timely and appropriate follow up. Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.) Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks. Ability to work independently and as a member of a highly collegial and productive team. Ability to interpret policies, procedures, and other institutional commiques and summarize them and/or communicate them effectively to others in writing or verbally with tact and diligence. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector). Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel, PowerPoint and Teams. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment. Direct experience and knowledge of working in an educational and/or university environment. Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel) and Visio (workflow processing). Documents Needed to Apply Resume and Cover Letter. Failure to provide these documents may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of University Counsel - Civil Rights . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $18,862 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a University Counsel - Civil Rights who will be an attorney in the Office of General Counsel in the headquarters office in Long Beach and will be assigned to work systemwide in the Chancellor’s Office. The incumbent will be assigned to and focused on advising one of several systemwide Civil Rights Directors in Systemwide Human Resources (or an equivalent position), and the correlating campus Title IX and Discrimination, Harassment and Retaliation administrators which the assigned systemwide Civil Rights Director oversees (generally between four and five campuses). The incumbent will also provide legal advice and counsel to the Civil Rights unit of Systemwide Human Resources, as well as to all attorneys in the Office of General Counsel, and other Chancellor’s Office and campus administrators, and will be a subject matter expert in all matters related to applicable Civil Rights laws, regulations, and policies. The incumbent will be permitted to work in-person at the Chancellor's Office or via a California-based remote work location for the duration of 2023; but in-person and remote work protocols are subject to change as circumstances warrant. The incumbent may be required to work in-person on certain dates at management's discretion. The incumbent must reside in California upon starting employment. Responsibilities Under the general direction of the Assistant Vice Chancellor and Chief Counsel - Civil Rights , the University Counsel - Civil Rights will: -Provide legal advice, counsel and support to systemwide Civil Rights Directors who are responsible for overseeing multiple campuses (generally four to five campuses). -Provide legal advice to the appeals officers in the Civil Rights unit of SWHR. -Provide legal advice, counsel, and support to assigned campus Title IX and DHR administrators and the respective systemwide Civil Rights Directors assigned to those campuses. -Develop collaborative and strong working relationships with fellow OGC Civil Rights attorneys, and all OGC attorneys and staff. -Develop collaborative and strong working relationships with administrators in SWHR’s Civil Rights unit, and all campus clients. -Advise hearing officers, investigators, campus Title IX and DHR administrators, and other related administrators involved in responding to, overseeing, administering, investigating, and resolving Civil Rights complaints pursuant to CSU’s Nondiscrimination Policy, and applicable Civil Rights laws, including but not limited to supportive measures, investigation process, and each party’s fair process rights. -Maintain and develop expertise in all subject areas related to gender/sex and other protected status Civil Rights, including nondiscrimination, harassment and retaliation laws, policies, best practices, strategies, resources, initiatives, and compliance. -Provide timely updates to the Executive Vice Chancellor & General Counsel, Associate Vice Chancellor & Deputy General Counsel, and Assistant Vice Chancellor & Chief Counsel - Civil Rights on all significant matters, exercising good judgment as to what level of detail is necessary to be communicated and when. -As a member of the Civil Rights team within OGC, may be responsible for assignments in other related substantive legal areas within that team function. The incumbent will report to the Assistant Vice Chancellor & Chief Counsel - Civil Rights. -Contribute to the mission of the OGC and the CSU, including its commitment to a caring compliance approach to maintain a working and learning environment free of discrimination, harassment, and retaliation. -Serve on CO and systemwide committees and work groups as legal counsel, as assigned. -Statewide travel. -Other duties as assigned, including undertaking some responsibilities outside of principal functions. In collaboration with the SWHR Civil Rights unit, assist SWHR with: -Drafting policies, templates, handbooks, and other materials to facilitate systemwide compliance with antidiscrimination laws and policies and investigation procedures. -Providing in-person and web-based training to CSU Administrators regarding Title IX and other nondiscrimination laws and policies. -Coordinating the CSU’s or an assigned campus’s response to sensitive public records requests involving student and other privacy rights, in the areas of Title IX and other DHR issues. -Coordinating the assignment and evaluation of hearing officers and investigators, and reviewing draft investigation reports for legal sufficiency. -Responding to related internal and external audits; and -Advise campuses in addressing and responding to complaints, inquiries, and investigations received from state and federal agencies, including but not limited to the U.S. Office for Civil Rights, the California Civil Rights Department, the Department of Education (both federal and state), the Department of Justice (both federal and state), and the Equal Employment Opportunity Commission. Qualifications This position requires: -The incumbent must be admitted to and currently licensed in California and be in good standing with the State Bar of California. -Graduation from an ABA accredited law school. -Minimum of five years of full-time related, current legal experience is required (applicable Civil Rights laws). -Superior verbal and written communication skills, including the ability to communicate complex issues and legal concepts to non-lawyers. -Demonstrated working knowledge of, and ability to interpret current federal and state gender/sex antidiscrimination laws (including Title VI and Title VII), regulations, guidelines and best practices, as well as experience with current Title IX compliance and investigations. -Excellent organizational skills. -Demonstrated ability to exercise independent and mature judgment, maintain objectivity and fairness, and safeguard confidential and sensitive information. -Excellent problem-solving and conflict resolution skills. -Demonstrated ability to foster, establish and maintain positive, effective, caring, and collaborative working relationships with diverse constituencies. -Ability to be diplomatic in handling sensitive matters. -Superior skills in collaboration. -Ability to gather, assemble, analyze and evaluate facts, evidence, data and other information in order to draw reasonable and fair conclusions, make sound recommendations, and create clear and concise written materials. -Strong ability to multi-task, handling multiple priorities and changing business conditions. -Demonstrated understanding and support of CSU’s and OGC’s mission, vision and core values. -Computer proficiency, including Microsoft Office (particularly Microsoft Outlook, Word and Excel), and strong reporting and recordkeeping skills, including proficiency with, or a desire to learn, case management software. -Statewide travel is required. Preferred Qualifications -At least ten or more years of current Civil Rights legal experience. -Relevant Civil Rights legal experience working in higher education or a federal or state government entity. Application Period Priority consideration will be given to candidates who apply by March 8, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application and upload your resume and a cover letter highlighting your legal experience. In addition, please submit two recent writing samples by email to ogcrecruit@calstate.edu . Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Nov 09 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Remote-eligible
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of University Counsel - Civil Rights . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $18,862 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a University Counsel - Civil Rights who will be an attorney in the Office of General Counsel in the headquarters office in Long Beach and will be assigned to work systemwide in the Chancellor’s Office. The incumbent will be assigned to and focused on advising one of several systemwide Civil Rights Directors in Systemwide Human Resources (or an equivalent position), and the correlating campus Title IX and Discrimination, Harassment and Retaliation administrators which the assigned systemwide Civil Rights Director oversees (generally between four and five campuses). The incumbent will also provide legal advice and counsel to the Civil Rights unit of Systemwide Human Resources, as well as to all attorneys in the Office of General Counsel, and other Chancellor’s Office and campus administrators, and will be a subject matter expert in all matters related to applicable Civil Rights laws, regulations, and policies. The incumbent will be permitted to work in-person at the Chancellor's Office or via a California-based remote work location for the duration of 2023; but in-person and remote work protocols are subject to change as circumstances warrant. The incumbent may be required to work in-person on certain dates at management's discretion. The incumbent must reside in California upon starting employment. Responsibilities Under the general direction of the Assistant Vice Chancellor and Chief Counsel - Civil Rights , the University Counsel - Civil Rights will: -Provide legal advice, counsel and support to systemwide Civil Rights Directors who are responsible for overseeing multiple campuses (generally four to five campuses). -Provide legal advice to the appeals officers in the Civil Rights unit of SWHR. -Provide legal advice, counsel, and support to assigned campus Title IX and DHR administrators and the respective systemwide Civil Rights Directors assigned to those campuses. -Develop collaborative and strong working relationships with fellow OGC Civil Rights attorneys, and all OGC attorneys and staff. -Develop collaborative and strong working relationships with administrators in SWHR’s Civil Rights unit, and all campus clients. -Advise hearing officers, investigators, campus Title IX and DHR administrators, and other related administrators involved in responding to, overseeing, administering, investigating, and resolving Civil Rights complaints pursuant to CSU’s Nondiscrimination Policy, and applicable Civil Rights laws, including but not limited to supportive measures, investigation process, and each party’s fair process rights. -Maintain and develop expertise in all subject areas related to gender/sex and other protected status Civil Rights, including nondiscrimination, harassment and retaliation laws, policies, best practices, strategies, resources, initiatives, and compliance. -Provide timely updates to the Executive Vice Chancellor & General Counsel, Associate Vice Chancellor & Deputy General Counsel, and Assistant Vice Chancellor & Chief Counsel - Civil Rights on all significant matters, exercising good judgment as to what level of detail is necessary to be communicated and when. -As a member of the Civil Rights team within OGC, may be responsible for assignments in other related substantive legal areas within that team function. The incumbent will report to the Assistant Vice Chancellor & Chief Counsel - Civil Rights. -Contribute to the mission of the OGC and the CSU, including its commitment to a caring compliance approach to maintain a working and learning environment free of discrimination, harassment, and retaliation. -Serve on CO and systemwide committees and work groups as legal counsel, as assigned. -Statewide travel. -Other duties as assigned, including undertaking some responsibilities outside of principal functions. In collaboration with the SWHR Civil Rights unit, assist SWHR with: -Drafting policies, templates, handbooks, and other materials to facilitate systemwide compliance with antidiscrimination laws and policies and investigation procedures. -Providing in-person and web-based training to CSU Administrators regarding Title IX and other nondiscrimination laws and policies. -Coordinating the CSU’s or an assigned campus’s response to sensitive public records requests involving student and other privacy rights, in the areas of Title IX and other DHR issues. -Coordinating the assignment and evaluation of hearing officers and investigators, and reviewing draft investigation reports for legal sufficiency. -Responding to related internal and external audits; and -Advise campuses in addressing and responding to complaints, inquiries, and investigations received from state and federal agencies, including but not limited to the U.S. Office for Civil Rights, the California Civil Rights Department, the Department of Education (both federal and state), the Department of Justice (both federal and state), and the Equal Employment Opportunity Commission. Qualifications This position requires: -The incumbent must be admitted to and currently licensed in California and be in good standing with the State Bar of California. -Graduation from an ABA accredited law school. -Minimum of five years of full-time related, current legal experience is required (applicable Civil Rights laws). -Superior verbal and written communication skills, including the ability to communicate complex issues and legal concepts to non-lawyers. -Demonstrated working knowledge of, and ability to interpret current federal and state gender/sex antidiscrimination laws (including Title VI and Title VII), regulations, guidelines and best practices, as well as experience with current Title IX compliance and investigations. -Excellent organizational skills. -Demonstrated ability to exercise independent and mature judgment, maintain objectivity and fairness, and safeguard confidential and sensitive information. -Excellent problem-solving and conflict resolution skills. -Demonstrated ability to foster, establish and maintain positive, effective, caring, and collaborative working relationships with diverse constituencies. -Ability to be diplomatic in handling sensitive matters. -Superior skills in collaboration. -Ability to gather, assemble, analyze and evaluate facts, evidence, data and other information in order to draw reasonable and fair conclusions, make sound recommendations, and create clear and concise written materials. -Strong ability to multi-task, handling multiple priorities and changing business conditions. -Demonstrated understanding and support of CSU’s and OGC’s mission, vision and core values. -Computer proficiency, including Microsoft Office (particularly Microsoft Outlook, Word and Excel), and strong reporting and recordkeeping skills, including proficiency with, or a desire to learn, case management software. -Statewide travel is required. Preferred Qualifications -At least ten or more years of current Civil Rights legal experience. -Relevant Civil Rights legal experience working in higher education or a federal or state government entity. Application Period Priority consideration will be given to candidates who apply by March 8, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application and upload your resume and a cover letter highlighting your legal experience. In addition, please submit two recent writing samples by email to ogcrecruit@calstate.edu . Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Nov 09 2023 Pacific Standard Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Co-Director, Center for the Advancement of Reading and Writing . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $12,395 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Co-Director, Center for the Advancement of Reading and Writing to be responsible for leading and managing the Center and ensuring that its stated mission is accomplished. The Co-Director provides leadership and support to CSU education programs in the area of literacy. The Co-Director is also responsible for directing statewide academic preparation efforts to ensure literacy development of California’s PK-12 students, facilitating their success in college. This includes providing leadership and overall administration of the CSU college preparatory Expository Reading and Writing Curriculum (ERWC) which is widely adopted in CA high schools. Responsibilities Under the general direction of the Assistant Vice Chancellor, Educator and Leadership Programs , the Co-Director, Center for the Advancement of Reading and Writing will perform duties as outlined below: The Center Co-Director provides visionary leadership, plans, coordinates and evaluates the programs and activities of the Center for the Advancement of Reading and Writing (CAR-W). This includes extensive collaboration with the Faculty CAR-W Co-Director related to Center goals, managing Center staff, and associated faculty and special consultants. Collaborate closely with the Faculty Co-Director of the CAR-W Center, to achieve the mission and goals of the Center. This includes: -Facilitate the work of the Council of Faculty Representatives to the CAR-W and the CAR-W Advisory Board. -Facilitate resource sharing and communications with CSU literacy faculty and other stakeholder groups through website, listserves, publications and documents, social media, and other channels. -Facilitate literacy development in educator preparation in partnership with CSU programs. -As directed by the Assistant Vice Chancellor, coordinates meetings, convenes taskforces, and organizes events for CSU faculty and K-12 partners related to literacy instruction. The Center Co-Director directs professional learning for the Expository Reading and Writing Curriculum (ERWC): -Co-coordinate efforts of the ERWC Steering Committee with the ERWC Steering Committee Chair. -Coordinate ERWC efforts with the California County Superintendents and local county offices of education, and the University of California Office of the President. -Facilitate the work of CSU and school district professional learning facilitators. -Develop partnerships with K-12 partners around academic preparation for PK-12 students. -Support CSU Early Assessment Program coordinators about ERWC professional learning. -Oversee the review and distribution of curriculum materials. -Oversee communications through the website and other channels. -Prepare and monitor the ERWC budgets and contracts. -Plan and oversee ERWC professional learning events, workshops, webinars, and conferences. -Oversee data systems tracking school and teacher participation in ERWC professional learning. -Coordinate teacher leadership activities. Develop and support cooperative state-wide intersegmental efforts to improve academic preparation and English Language Arts and literacy: -This includes serving as the Chancellor’s Office liaison to various statewide groups including the Commission on Teacher Credentialing, California Department of Education, California County Superintendents, etc. in areas related to literacy. Develop and Support Grant and Funding Opportunities: -Coordinating with education partners on grants and other funding opportunities. In addition to the above, the Director will carry out other assignments at the request of Academic and Student Affairs and the Assistant Vice Chancellor of Educator and Leadership Programs. Qualifications This position requires: -Master’s degree in Education, Curriculum and Instruction, Literacy or a related field from an accredited university. -Three or more years of experience teaching in PK-12. -Three or more years of administrative experience in higher education, state or county educational institution, and/or non-profit at the level of Department Chair or equivalent, or higher. -Specialized knowledge and experience in literacy instruction at the PK-12 and higher education levels. -Demonstrated experience of successful activities to foster diversity, equity, and inclusive environments in PK-12/higher education settings. -Experience with educator preparation, clinical coaching, and/or credentialing processes. -Demonstrated experience working collaboratively with state agencies, county offices of education, school districts, University faculty, and/or other educational agencies . -Experience in managing department or program budgets. -Ability to analyze documents and prepare written position papers and reports. -Excellent organizational skills and ability to independently handle a number of tasks. -Demonstrated exceptional communication and interpersonal skills. -Ability to facilitate an effective and supportive working environment for staff. Preferred Qualifications -Doctoral degree and/or a K-12 administrative credential preferred. -A record of teaching and scholarship in higher education. -Expertise and experience in designing and implementing programs of professional learning for practicing PK-12 teachers and leaders. -Familiarity with projects and grants funded by organizations and foundations. -Familiarity with program design, implementation, and evaluation skills. Application Period Priority consideration will be given to candidates who apply by January 8, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Oct 11 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Co-Director, Center for the Advancement of Reading and Writing . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $12,395 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Co-Director, Center for the Advancement of Reading and Writing to be responsible for leading and managing the Center and ensuring that its stated mission is accomplished. The Co-Director provides leadership and support to CSU education programs in the area of literacy. The Co-Director is also responsible for directing statewide academic preparation efforts to ensure literacy development of California’s PK-12 students, facilitating their success in college. This includes providing leadership and overall administration of the CSU college preparatory Expository Reading and Writing Curriculum (ERWC) which is widely adopted in CA high schools. Responsibilities Under the general direction of the Assistant Vice Chancellor, Educator and Leadership Programs , the Co-Director, Center for the Advancement of Reading and Writing will perform duties as outlined below: The Center Co-Director provides visionary leadership, plans, coordinates and evaluates the programs and activities of the Center for the Advancement of Reading and Writing (CAR-W). This includes extensive collaboration with the Faculty CAR-W Co-Director related to Center goals, managing Center staff, and associated faculty and special consultants. Collaborate closely with the Faculty Co-Director of the CAR-W Center, to achieve the mission and goals of the Center. This includes: -Facilitate the work of the Council of Faculty Representatives to the CAR-W and the CAR-W Advisory Board. -Facilitate resource sharing and communications with CSU literacy faculty and other stakeholder groups through website, listserves, publications and documents, social media, and other channels. -Facilitate literacy development in educator preparation in partnership with CSU programs. -As directed by the Assistant Vice Chancellor, coordinates meetings, convenes taskforces, and organizes events for CSU faculty and K-12 partners related to literacy instruction. The Center Co-Director directs professional learning for the Expository Reading and Writing Curriculum (ERWC): -Co-coordinate efforts of the ERWC Steering Committee with the ERWC Steering Committee Chair. -Coordinate ERWC efforts with the California County Superintendents and local county offices of education, and the University of California Office of the President. -Facilitate the work of CSU and school district professional learning facilitators. -Develop partnerships with K-12 partners around academic preparation for PK-12 students. -Support CSU Early Assessment Program coordinators about ERWC professional learning. -Oversee the review and distribution of curriculum materials. -Oversee communications through the website and other channels. -Prepare and monitor the ERWC budgets and contracts. -Plan and oversee ERWC professional learning events, workshops, webinars, and conferences. -Oversee data systems tracking school and teacher participation in ERWC professional learning. -Coordinate teacher leadership activities. Develop and support cooperative state-wide intersegmental efforts to improve academic preparation and English Language Arts and literacy: -This includes serving as the Chancellor’s Office liaison to various statewide groups including the Commission on Teacher Credentialing, California Department of Education, California County Superintendents, etc. in areas related to literacy. Develop and Support Grant and Funding Opportunities: -Coordinating with education partners on grants and other funding opportunities. In addition to the above, the Director will carry out other assignments at the request of Academic and Student Affairs and the Assistant Vice Chancellor of Educator and Leadership Programs. Qualifications This position requires: -Master’s degree in Education, Curriculum and Instruction, Literacy or a related field from an accredited university. -Three or more years of experience teaching in PK-12. -Three or more years of administrative experience in higher education, state or county educational institution, and/or non-profit at the level of Department Chair or equivalent, or higher. -Specialized knowledge and experience in literacy instruction at the PK-12 and higher education levels. -Demonstrated experience of successful activities to foster diversity, equity, and inclusive environments in PK-12/higher education settings. -Experience with educator preparation, clinical coaching, and/or credentialing processes. -Demonstrated experience working collaboratively with state agencies, county offices of education, school districts, University faculty, and/or other educational agencies . -Experience in managing department or program budgets. -Ability to analyze documents and prepare written position papers and reports. -Excellent organizational skills and ability to independently handle a number of tasks. -Demonstrated exceptional communication and interpersonal skills. -Ability to facilitate an effective and supportive working environment for staff. Preferred Qualifications -Doctoral degree and/or a K-12 administrative credential preferred. -A record of teaching and scholarship in higher education. -Expertise and experience in designing and implementing programs of professional learning for practicing PK-12 teachers and leaders. -Familiarity with projects and grants funded by organizations and foundations. -Familiarity with program design, implementation, and evaluation skills. Application Period Priority consideration will be given to candidates who apply by January 8, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Oct 11 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legislative Director . The CSU Chancellor's Office is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. This position is located in Washington, D.C. Salary The anticipated salary hiring range is up to $12,500 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Legislative Director to play a key role in leading the Office of Federal Relations’ efforts to make the CSU a thoughtful, effective and significant voice in the nation’s capital on higher education policy and spending, and on any other matters directly affecting the system or its campuses. Responsibilities Under the general direction of the Assistant Vice Chancellor for Federal Relations , the Legislative Director will: -Assist the Assistant Vice Chancellor in developing a comprehensive strategy for implementing the CSU federal priorities each year. -Helps develop CSU legislative recommendations, regulatory responses, and impact statements. -Reviews and analyzes current legislation and regulations that affect higher education and the CSU. -On the CSU’s behalf, attends and participates in meetings of higher education organizations, such as those hosted by the CEF, APLU, AASCU, and ACE, among others. -Works to broaden Congressional, and specifically California delegation, awareness of the CSU’s interest in federal legislative and grant matters by meeting with appropriate Congressional and Executive branch staff to discuss CSU priorities, issues, concerns, and opportunities. -Responds to inquiries (both from within the CSU and from external sources) about the CSU and its position of matters of federal import. -Initiates and maintains contacts with representatives of other interest groups and entities regarding issues relevant to CSU concerns. -Assists with the annual development of a system-wide federal priorities in consultation with system and campus leadership. Qualifications This position requires: -Bachelor’s degree required; graduate degree preferred. -A very strong background in public policy advocacy is required. Experience should include at least 7 years of working directly on California and/or federal public policy matters within the California or federal government systems (legislative and/or executive branches) and include meaningful interactions with Members of Congress or senior Federal Agency personnel. Committee or Executive Branch service is preferred. CSU or California experience a plus. -A demonstrated knowledge of legislative, budget and appropriations processes and analysis are required to assist with advancing the CSU’s federal priorities agenda. -Excellent written and oral communications skills are an essential component of being an effective advocate for the CSU. -The ability to deal with politically sensitive issues and maintain strict confidence is required. -Knowledge of computer research programs and networks information services is important for all OFR employees. Application Period Priority consideration will be given to candidates who apply by November 15, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. However, this position is based in Washington, D.C. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Sep 11 2023 Eastern Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legislative Director . The CSU Chancellor's Office is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. This position is located in Washington, D.C. Salary The anticipated salary hiring range is up to $12,500 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Legislative Director to play a key role in leading the Office of Federal Relations’ efforts to make the CSU a thoughtful, effective and significant voice in the nation’s capital on higher education policy and spending, and on any other matters directly affecting the system or its campuses. Responsibilities Under the general direction of the Assistant Vice Chancellor for Federal Relations , the Legislative Director will: -Assist the Assistant Vice Chancellor in developing a comprehensive strategy for implementing the CSU federal priorities each year. -Helps develop CSU legislative recommendations, regulatory responses, and impact statements. -Reviews and analyzes current legislation and regulations that affect higher education and the CSU. -On the CSU’s behalf, attends and participates in meetings of higher education organizations, such as those hosted by the CEF, APLU, AASCU, and ACE, among others. -Works to broaden Congressional, and specifically California delegation, awareness of the CSU’s interest in federal legislative and grant matters by meeting with appropriate Congressional and Executive branch staff to discuss CSU priorities, issues, concerns, and opportunities. -Responds to inquiries (both from within the CSU and from external sources) about the CSU and its position of matters of federal import. -Initiates and maintains contacts with representatives of other interest groups and entities regarding issues relevant to CSU concerns. -Assists with the annual development of a system-wide federal priorities in consultation with system and campus leadership. Qualifications This position requires: -Bachelor’s degree required; graduate degree preferred. -A very strong background in public policy advocacy is required. Experience should include at least 7 years of working directly on California and/or federal public policy matters within the California or federal government systems (legislative and/or executive branches) and include meaningful interactions with Members of Congress or senior Federal Agency personnel. Committee or Executive Branch service is preferred. CSU or California experience a plus. -A demonstrated knowledge of legislative, budget and appropriations processes and analysis are required to assist with advancing the CSU’s federal priorities agenda. -Excellent written and oral communications skills are an essential component of being an effective advocate for the CSU. -The ability to deal with politically sensitive issues and maintain strict confidence is required. -Knowledge of computer research programs and networks information services is important for all OFR employees. Application Period Priority consideration will be given to candidates who apply by November 15, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. However, this position is based in Washington, D.C. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Sep 11 2023 Eastern Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of ATS Learning Technologies/LMS Coordinator . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $4,334 per month, commensurate with qualifications and experience. The salary range for this classification is $3,694 to $7,131 per month. Classification Administrative Analyst/Specialist Position Information The California State University, Office of the Chancellor, is seeking an ATS Learning Technologies/LMS Coordinator to report to and support the Assistant Vice Chancellor for Academic Technology Services, and this position will work in concert with and in support of academic technology services including the CO Learning Management System, Affordable Learning Solutions, Systemwide Digital Library Services, Systemwide Digital Collections Services, Online Course Services, Calstate Online, the Accessible Technology Initiative, and the ATS web team. This position will create and facilitate communication and technology administration in support of ATS. This position requires strategic thinking, meticulous attention to detail, and the knowledge and skill to deal effectively with diverse topics and organizations and the ability to work in a collaborative setting with all members of the ATS team, as well as other divisions in the chancellor’s office, the campuses, and third parties. Responsibilities Under the general direction of the Assistant Vice Chancellor, Academic Technology Services the ATS Learning Technologies/LMS Coordinator will: be responsible for providing technology and communications related projects technology support and facilitation of systemwide common interest groups, as system administrative support for the chancellor’s office LMS, working with third party vendors integrating into the LMS, facilitating communications and content, and other related duties. More specifically: -Support all ATS programs, AL$ programs, and consultants; -Work with ATS team to address the strategic learning technologies and subsequent communication and technology needs of the department.; Coordinate LMS initiatives by planning, executing and tracking programs via email, social media, badging and content development following universal design for learning, and certificate creation. -Evaluate and monitor ATS programs’ social media performance on an ongoing basis by analyzing key metrics and creating comprehensive analytics reports. -Plan, design, and produce electronic and print media, including publications and other communications materials, using Adobe Creative Suite and other design software. -Coordinate promotional material by organizing requirements with Communications, Print Services, inventorying stock, and placing orders. -Serve as main contact for media and vendor inquiries/request for information for campuses and CO. -Coordinate with ATS Web Team to implement, manage, monitor, and upgrade multiple Academic Technology Services websites. -Evaluate accessibility of websites and communication documents. -Coordinate the creation and maintenance of electronic filing system of office records. -Coordinate critical ATS information (account data, passwords, licenses, etc.) with the use of Smartsheet. -Coordinate department’s various email distribution, internal listservs and assist with any list management software inquiries for systemwide projects and initiatives. -Coordinate with cross discipline team members to make sure that all parties are on track with various ATS project requirements, deadlines, and schedules within the CSU system. -Facilitate the creation of courses and participant enrollments into the chancellor’s office LMS. -Coordinate with third party vendors to integrate their solutions into the LMS. -Provide LMS end user support, course implementation, and training. -Work closely with LMS vendor and Chancellor’s Office Peoplesoft team to integrate and troubleshoot technology systems such as LTI, SSO, and PPS integrations. -Facilitate the systemwide academic technology common interest groups (CIGs). -Collaborate regularly with the Online Course Services program coordinator regarding accessible course design and facilitation. -Other clerical/administrative duties as assigned. Qualifications This position requires: -Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and a minimum of two years related experience in a communication and/or technology support role is required. -Thorough knowledge of English grammar, spelling, and punctuation, and ability to clearly communicate orally and in writing. -Knowledge and expertise with multiple social media platforms, including Facebook, Twitter, LinkedIn, and Instagram. -Experience with technology platforms (Canvas by Instructure, Smartsheet, etc.). -Knowledge and experience with analytics platforms. -Experience with social media management tools (Hootsuite, Buffer, Pronto, etc.). -Proficient project management skills. -Knowledge and experience of website programming tools including, but not limited to, Drupal. -Knowledge of digital accessibility, disability inclusion, and regulations related to digital accessibility (e.g., Section 508, ADA). -Knowledge and experience with collaborative workgroup and reporting tools, including SharePoint. -Ability to maintain good working relationships with staff, outside vendors, and service providers. -Ability to handle multiple work priorities. -Strong leadership skills to coordinate simultaneous multiple projects to completion. -Ability to handle multiple work priorities. -Strong communication and leadership skills to coordinate simultaneous multiple projects to completion. -An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace. -Experience working effectively with a diverse population of individuals with different cultural and ethnic backgrounds and abilities. -Ability to establish and maintain positive working relationships with colleagues, faculty and staff representing diverse ethnic, cultural, socioeconomic, and learning abilities. -Interest in serving multiple organizations in the Chancellor’s Office and across the CSU and to learn new skills quickly. Preferred Qualifications -Must be knowledgeable and proficient in using Microsoft Office products with at least an intermediate proficiency in the use of Excel and Word is preferred. -Working knowledge of various survey tools (Qualtrics, SurveyMonkey, etc.). -Knowledge of desktop publishing skills and graphic production and design tools (Adobe Creative Suite programs including Premiere Pro, Photoshop, Illustrator, and InDesign). -Up to date with the latest communication strategies, trends, techniques and technologies in higher education. -Working knowledge of software programs including InfoReady, ZOOM, Google docs, and Smartsheet. -Must be familiar with utilizing web based and computer based technological tools in everyday work. -Must possess a problem-solving approach, personal initiative, and professional demeanor. Application Period Priority consideration will be given to candidates who apply by October 13, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Sep 28 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of ATS Learning Technologies/LMS Coordinator . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $4,334 per month, commensurate with qualifications and experience. The salary range for this classification is $3,694 to $7,131 per month. Classification Administrative Analyst/Specialist Position Information The California State University, Office of the Chancellor, is seeking an ATS Learning Technologies/LMS Coordinator to report to and support the Assistant Vice Chancellor for Academic Technology Services, and this position will work in concert with and in support of academic technology services including the CO Learning Management System, Affordable Learning Solutions, Systemwide Digital Library Services, Systemwide Digital Collections Services, Online Course Services, Calstate Online, the Accessible Technology Initiative, and the ATS web team. This position will create and facilitate communication and technology administration in support of ATS. This position requires strategic thinking, meticulous attention to detail, and the knowledge and skill to deal effectively with diverse topics and organizations and the ability to work in a collaborative setting with all members of the ATS team, as well as other divisions in the chancellor’s office, the campuses, and third parties. Responsibilities Under the general direction of the Assistant Vice Chancellor, Academic Technology Services the ATS Learning Technologies/LMS Coordinator will: be responsible for providing technology and communications related projects technology support and facilitation of systemwide common interest groups, as system administrative support for the chancellor’s office LMS, working with third party vendors integrating into the LMS, facilitating communications and content, and other related duties. More specifically: -Support all ATS programs, AL$ programs, and consultants; -Work with ATS team to address the strategic learning technologies and subsequent communication and technology needs of the department.; Coordinate LMS initiatives by planning, executing and tracking programs via email, social media, badging and content development following universal design for learning, and certificate creation. -Evaluate and monitor ATS programs’ social media performance on an ongoing basis by analyzing key metrics and creating comprehensive analytics reports. -Plan, design, and produce electronic and print media, including publications and other communications materials, using Adobe Creative Suite and other design software. -Coordinate promotional material by organizing requirements with Communications, Print Services, inventorying stock, and placing orders. -Serve as main contact for media and vendor inquiries/request for information for campuses and CO. -Coordinate with ATS Web Team to implement, manage, monitor, and upgrade multiple Academic Technology Services websites. -Evaluate accessibility of websites and communication documents. -Coordinate the creation and maintenance of electronic filing system of office records. -Coordinate critical ATS information (account data, passwords, licenses, etc.) with the use of Smartsheet. -Coordinate department’s various email distribution, internal listservs and assist with any list management software inquiries for systemwide projects and initiatives. -Coordinate with cross discipline team members to make sure that all parties are on track with various ATS project requirements, deadlines, and schedules within the CSU system. -Facilitate the creation of courses and participant enrollments into the chancellor’s office LMS. -Coordinate with third party vendors to integrate their solutions into the LMS. -Provide LMS end user support, course implementation, and training. -Work closely with LMS vendor and Chancellor’s Office Peoplesoft team to integrate and troubleshoot technology systems such as LTI, SSO, and PPS integrations. -Facilitate the systemwide academic technology common interest groups (CIGs). -Collaborate regularly with the Online Course Services program coordinator regarding accessible course design and facilitation. -Other clerical/administrative duties as assigned. Qualifications This position requires: -Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and a minimum of two years related experience in a communication and/or technology support role is required. -Thorough knowledge of English grammar, spelling, and punctuation, and ability to clearly communicate orally and in writing. -Knowledge and expertise with multiple social media platforms, including Facebook, Twitter, LinkedIn, and Instagram. -Experience with technology platforms (Canvas by Instructure, Smartsheet, etc.). -Knowledge and experience with analytics platforms. -Experience with social media management tools (Hootsuite, Buffer, Pronto, etc.). -Proficient project management skills. -Knowledge and experience of website programming tools including, but not limited to, Drupal. -Knowledge of digital accessibility, disability inclusion, and regulations related to digital accessibility (e.g., Section 508, ADA). -Knowledge and experience with collaborative workgroup and reporting tools, including SharePoint. -Ability to maintain good working relationships with staff, outside vendors, and service providers. -Ability to handle multiple work priorities. -Strong leadership skills to coordinate simultaneous multiple projects to completion. -Ability to handle multiple work priorities. -Strong communication and leadership skills to coordinate simultaneous multiple projects to completion. -An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace. -Experience working effectively with a diverse population of individuals with different cultural and ethnic backgrounds and abilities. -Ability to establish and maintain positive working relationships with colleagues, faculty and staff representing diverse ethnic, cultural, socioeconomic, and learning abilities. -Interest in serving multiple organizations in the Chancellor’s Office and across the CSU and to learn new skills quickly. Preferred Qualifications -Must be knowledgeable and proficient in using Microsoft Office products with at least an intermediate proficiency in the use of Excel and Word is preferred. -Working knowledge of various survey tools (Qualtrics, SurveyMonkey, etc.). -Knowledge of desktop publishing skills and graphic production and design tools (Adobe Creative Suite programs including Premiere Pro, Photoshop, Illustrator, and InDesign). -Up to date with the latest communication strategies, trends, techniques and technologies in higher education. -Working knowledge of software programs including InfoReady, ZOOM, Google docs, and Smartsheet. -Must be familiar with utilizing web based and computer based technological tools in everyday work. -Must possess a problem-solving approach, personal initiative, and professional demeanor. Application Period Priority consideration will be given to candidates who apply by October 13, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Sep 28 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Director of Research Operations . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,912 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Director of Research Operations to oversee programmatic and administrative aspects of large and multidisciplinary sponsored research activities for the CSU Chancellor’s Office (CO). The DRO will participate in coordinating CSU research consortia activity, campus research activity and explore launching new initiatives that maximize research grant opportunities from federal and non-federal funding sources. Responsibilities Under the general direction of the Assistant Vice Chancellor, Research , the Director of Research Operations will perform duties as outlined below: Management of Research Operations and Initiatives (40%) -Track and understand faculty research interests to create and catalog potential fundable projects and identify and facilitate collaborations to pursue these opportunities. -Identify CSU faculty to lead and/or collaborate on multidisciplinary proposals and facilitate development of appropriate teams of faculty investigators to pursue such opportunities. -Support the AVCR in the development and launch of new CSU research consortia, and management of existing consortia, including data analytics support for financial and research data. -Facilitate discussions with various stakeholder groups to foster collaborative thinking and solutions for research growth including the growth of student experiential learning through research. -Assist with inception of program ideas, identification of funding opportunities, and coordination with faculty and grant managers on preparing and submitting proposals for funding. -Participate in relevant system-wide committees and working groups including the Council of Chief Research Officers (CCRO) and the CSU research consortia. -Represent the CSU research and development effort to other entities and outside institutions when required to do so. This includes both CSU research competitions as well as visibility opportunities in Sacramento or Washington DC. Management of Research Opportunities and Proposal Development (30%) -Identify, organize, manage, and facilitate the submission of new interdisciplinary research proposals for faculty teams, including collaborative opportunities with CSU consortia and campuses. -Organize, oversee, and support development of individual and joint funding proposals through effective interactions with all involved parties and provide assistance with proposal development, and high-level guidance. -Identify solicitations and sponsors of possible interest to faculty and the CSU and organize preparatory meetings of faculty and staff in advance of submissions. -Advise faculty on suitability of and approaches to large, multidisciplinary funding opportunities from federal and non-federal sources that capitalize on existing strengths and expertise. Administrative and Reporting (25%) -Serve as a key resource for the CSU faculty by providing ongoing training to inform PI’s and department administrators about policies, procedures, regulations, compliance and sponsor requirements. -Manage budget and contract proposal review and develop and negotiate agreements as they apply to research administration. -Manage CO reporting requirements for state and federal agencies. This includes annual reports required for state funding allocations. -Review annual reports submitted by CSU research Consortia and manage budget requests and funding allocation communications to campuses. -Manage reporting requirements for the growth of course embedded experiential learning for students in the CSU. Other Duties as Assigned (5%) -Perform other duties as assigned in support of the department’s mission and goals. Qualifications This position requires: -A Master’s degree that follows a Bachelor’s degree in science, engineering, business, social sciences or higher education administration from an accredited four-year college or university. -5 years of experience in scientific or administrative operations, overseeing student success through experiential learning, research consortia and/or contracts administration. -Possess skills in research data analytics for research and student experiential learning data. -Possess facilitator skills for research initiatives strategy and to foster collaborative thinking and solutions. -Possess familiarity with all aspects of extramural grants and/or contracts. -Can work effectively with researchers and interact productively with funding agencies. -Possess high-level relationship-building skills, including effective interaction with individuals at all levels in the organization. -Possess strong organizational and customer service skills. -Make complex information understandable to a broad range of audiences. -Possess excellent written and verbal interpersonal and communication skills. -Work independently and as part of a team, offering appropriate leadership and guidance, including motivating those who have no supervisory relationship. -Possess a thorough understanding of the policies and procedures of granting agencies. -Manage an unpredictable and voluminous caseload of various complex assignments and projects from multiple sponsors while providing quality service and meeting deadlines through organization, accuracy, and prioritization of activities. Preferred Qualifications: - Doctoral degree, and understanding of the CSU system and experience in elements such as student experiential learning and connecting research to student success. -Experience in engaging and leading faculty and student /researchers in an academic setting in an institution of higher education or public institution. -Possess understanding of CSU institutional policies and accounting systems. Application Period Priority consideration will be given to candidates who apply by January 5, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Dec 18 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Director of Research Operations . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,912 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Director of Research Operations to oversee programmatic and administrative aspects of large and multidisciplinary sponsored research activities for the CSU Chancellor’s Office (CO). The DRO will participate in coordinating CSU research consortia activity, campus research activity and explore launching new initiatives that maximize research grant opportunities from federal and non-federal funding sources. Responsibilities Under the general direction of the Assistant Vice Chancellor, Research , the Director of Research Operations will perform duties as outlined below: Management of Research Operations and Initiatives (40%) -Track and understand faculty research interests to create and catalog potential fundable projects and identify and facilitate collaborations to pursue these opportunities. -Identify CSU faculty to lead and/or collaborate on multidisciplinary proposals and facilitate development of appropriate teams of faculty investigators to pursue such opportunities. -Support the AVCR in the development and launch of new CSU research consortia, and management of existing consortia, including data analytics support for financial and research data. -Facilitate discussions with various stakeholder groups to foster collaborative thinking and solutions for research growth including the growth of student experiential learning through research. -Assist with inception of program ideas, identification of funding opportunities, and coordination with faculty and grant managers on preparing and submitting proposals for funding. -Participate in relevant system-wide committees and working groups including the Council of Chief Research Officers (CCRO) and the CSU research consortia. -Represent the CSU research and development effort to other entities and outside institutions when required to do so. This includes both CSU research competitions as well as visibility opportunities in Sacramento or Washington DC. Management of Research Opportunities and Proposal Development (30%) -Identify, organize, manage, and facilitate the submission of new interdisciplinary research proposals for faculty teams, including collaborative opportunities with CSU consortia and campuses. -Organize, oversee, and support development of individual and joint funding proposals through effective interactions with all involved parties and provide assistance with proposal development, and high-level guidance. -Identify solicitations and sponsors of possible interest to faculty and the CSU and organize preparatory meetings of faculty and staff in advance of submissions. -Advise faculty on suitability of and approaches to large, multidisciplinary funding opportunities from federal and non-federal sources that capitalize on existing strengths and expertise. Administrative and Reporting (25%) -Serve as a key resource for the CSU faculty by providing ongoing training to inform PI’s and department administrators about policies, procedures, regulations, compliance and sponsor requirements. -Manage budget and contract proposal review and develop and negotiate agreements as they apply to research administration. -Manage CO reporting requirements for state and federal agencies. This includes annual reports required for state funding allocations. -Review annual reports submitted by CSU research Consortia and manage budget requests and funding allocation communications to campuses. -Manage reporting requirements for the growth of course embedded experiential learning for students in the CSU. Other Duties as Assigned (5%) -Perform other duties as assigned in support of the department’s mission and goals. Qualifications This position requires: -A Master’s degree that follows a Bachelor’s degree in science, engineering, business, social sciences or higher education administration from an accredited four-year college or university. -5 years of experience in scientific or administrative operations, overseeing student success through experiential learning, research consortia and/or contracts administration. -Possess skills in research data analytics for research and student experiential learning data. -Possess facilitator skills for research initiatives strategy and to foster collaborative thinking and solutions. -Possess familiarity with all aspects of extramural grants and/or contracts. -Can work effectively with researchers and interact productively with funding agencies. -Possess high-level relationship-building skills, including effective interaction with individuals at all levels in the organization. -Possess strong organizational and customer service skills. -Make complex information understandable to a broad range of audiences. -Possess excellent written and verbal interpersonal and communication skills. -Work independently and as part of a team, offering appropriate leadership and guidance, including motivating those who have no supervisory relationship. -Possess a thorough understanding of the policies and procedures of granting agencies. -Manage an unpredictable and voluminous caseload of various complex assignments and projects from multiple sponsors while providing quality service and meeting deadlines through organization, accuracy, and prioritization of activities. Preferred Qualifications: - Doctoral degree, and understanding of the CSU system and experience in elements such as student experiential learning and connecting research to student success. -Experience in engaging and leading faculty and student /researchers in an academic setting in an institution of higher education or public institution. -Possess understanding of CSU institutional policies and accounting systems. Application Period Priority consideration will be given to candidates who apply by January 5, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Dec 18 2023 Pacific Standard Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legal Secretary . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $7,909 per month, commensurate with qualifications and experience. The salary range for this classification is $3,661 to $7,977 per month. Classification Legal Secretary Position Information The California State University, Office of the Chancellor, is seeking a Legal Secretary to work with four or more attorneys, and/or paralegals on the Civil Rights team, and the Assistant Vice Chancellor and Chief of Staff in the Office of General Counsel to provide a full range of support and administrative services. The incumbent will be permitted to work in-person at the Chancellor's Office or via a California-based remote work location, however in-person and remote work protocols are subject to change as circumstances warrant. The incumbent may be required to work in-person on certain dates at management's discretion. The incumbent must reside in California upon starting employment. Responsibilities Under the general direction of the Assistant Vice Chancellor and Chief of Staff, Office of General Counsel , the Legal Secretary will perform duties as outlined below: Each legal secretary has responsibility for an office administrative specialty function - e.g., budget maintenance, technology issues, processing Title 5 changes, library management, legislation and contracts. -Preparing legal pleadings, subpoenas, and legal briefs in compliance with Federal, State and local court rules, including but not limited to court calendaring and e-filing/e-service. -Interacting statewide with court clerks, deposition and attorney services. -Preparing and processing all forms of communication within and outside of the California State University. -Opening and maintaining office files, both hard copy and electronic. -Maintaining calendars, making travel arrangements, preparing travel request and reimbursement, and other CSU administrative forms. -Answering telephones, and performing other office-related duties, including but not limited to filing, copying, scanning, indexing, and various other organizational tasks. -Monitoring, replenishing and ordering office supplies. -Maintaining internal office lists. -Troubleshooting basic computer issues, telephone issues, and basic office repairs. -Processing invoices, and membership dues, and running building-wide errands. The Legal Secretary is assigned to support designated attorneys, paralegals and the Assistant Vice Chancellor and Chief of Staff, and reports to the Assistant Vice Chancellor and Chief of Staff, who prepares their evaluation. The incumbent is a part of the office team and will from time to time be asked to assume responsibilities outside of the principal functions. Qualifications This position requires: -Each legal secretary must type at a corrected rate of at least 55wpm, must be proficient with current computer platforms and software applications, including formatting legal pleadings/documents, must be able to generate tables of contents and authorities in Microsoft Word and must have State/Federal law knowledge. -5 to 7 years experience as a Legal Secretary. Preferred Qualifications -Experience using eCounsel/NetDocs/Deadline Assistant preferred. Application Period Priority consideration will be given to candidates who apply by April 2, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Remote-eligible
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legal Secretary . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $7,909 per month, commensurate with qualifications and experience. The salary range for this classification is $3,661 to $7,977 per month. Classification Legal Secretary Position Information The California State University, Office of the Chancellor, is seeking a Legal Secretary to work with four or more attorneys, and/or paralegals on the Civil Rights team, and the Assistant Vice Chancellor and Chief of Staff in the Office of General Counsel to provide a full range of support and administrative services. The incumbent will be permitted to work in-person at the Chancellor's Office or via a California-based remote work location, however in-person and remote work protocols are subject to change as circumstances warrant. The incumbent may be required to work in-person on certain dates at management's discretion. The incumbent must reside in California upon starting employment. Responsibilities Under the general direction of the Assistant Vice Chancellor and Chief of Staff, Office of General Counsel , the Legal Secretary will perform duties as outlined below: Each legal secretary has responsibility for an office administrative specialty function - e.g., budget maintenance, technology issues, processing Title 5 changes, library management, legislation and contracts. -Preparing legal pleadings, subpoenas, and legal briefs in compliance with Federal, State and local court rules, including but not limited to court calendaring and e-filing/e-service. -Interacting statewide with court clerks, deposition and attorney services. -Preparing and processing all forms of communication within and outside of the California State University. -Opening and maintaining office files, both hard copy and electronic. -Maintaining calendars, making travel arrangements, preparing travel request and reimbursement, and other CSU administrative forms. -Answering telephones, and performing other office-related duties, including but not limited to filing, copying, scanning, indexing, and various other organizational tasks. -Monitoring, replenishing and ordering office supplies. -Maintaining internal office lists. -Troubleshooting basic computer issues, telephone issues, and basic office repairs. -Processing invoices, and membership dues, and running building-wide errands. The Legal Secretary is assigned to support designated attorneys, paralegals and the Assistant Vice Chancellor and Chief of Staff, and reports to the Assistant Vice Chancellor and Chief of Staff, who prepares their evaluation. The incumbent is a part of the office team and will from time to time be asked to assume responsibilities outside of the principal functions. Qualifications This position requires: -Each legal secretary must type at a corrected rate of at least 55wpm, must be proficient with current computer platforms and software applications, including formatting legal pleadings/documents, must be able to generate tables of contents and authorities in Microsoft Word and must have State/Federal law knowledge. -5 to 7 years experience as a Legal Secretary. Preferred Qualifications -Experience using eCounsel/NetDocs/Deadline Assistant preferred. Application Period Priority consideration will be given to candidates who apply by April 2, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Paralegal - Civil Rights . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $9,162 per month, commensurate with qualifications and experience. The salary range for this classification is $4,348 to $10,845 per month. Classification Paralegal Position Information The California State University, Office of the Chancellor, is seeking a Paralegal - Civil Rights to be responsible for assisting Office of General Counsel civil rights attorneys in their professional work involving the full range of legal issues confronting the CSU. This position is focused on federal and state anti-discrimination laws such as Title IX, sexual harassment, sexual misconduct, protected status discrimination, harassment and retaliation. The incumbent will be expected to develop subject matter expertise and contribute to the mission of the CSU. Responsibilities Under the general direction of the Paralegal Supervisor , the Paralegal - Civil Rights will: -Assist the Civil Rights University Counsels in their efforts to provide legal services to the Chancellor’s Office and throughout the CSU system. -Assist Office of General Counsel attorneys with various specialty areas within the office -- e.g., Public Records Act requests, Title IX, subpoena review, small claims court filing and appearances and database management. -Provide paralegal support for appeals, hearings, arbitrations and trials. This includes preparing materials, exhibits and filings with the proper agency. -Knowledge of Federal, State and local rules, including but not limited to court calendaring and e-filing/e-service. -Respond or coordinate CSU’s response to civil rights-related Public Act Requests, and coordinate or assist campuses in their responses. -Manage and maintain relevant databases. -Conduct research, draft documents, assist with gathering, organizing, and analyzing documents and other information, prepare charts, reports, graphs, summaries, and PowerPoint presentations, and respond to various requests. Maintain knowledge of applicable federal, state, and local laws. -Develop expertise areas related to gender/sex and other protected status Civil Rights, including nondiscrimination, harassment and retaliation laws, policies, best practices, strategies, resources, initiatives, and compliance. -Interact with various constituents within the Office of General Counsel, CSU, and the public. -Work with, delegate assignments, and provide feedback for support staff. -Other duties as assigned. The civil rights paralegal is a non-exempt employee and is required to work under the supervision of the Paralegal Supervisor, attorneys and the Assistant Vice Chancellor and Chief of Staff with a significant amount of independence. Using their own judgment and knowledge, they are expected to determine the most appropriate approach to the subject assigned and allocate time and resources to the completion of the required work accordingly. The civil rights paralegal reports to the Paralegal Supervisor, who is responsible for their evaluation and jointly supervises their work with the attorneys. They are expected to contribute to the mission of the office and may, from time to time, be asked to assume responsibilities outside of their principal functions. Qualifications This position requires: -The civil rights paralegal is required to have a Bachelor’s degree and a paralegal certificate from an ABA-approved paralegal program. -Minimum seven years of recent and relevant paralegal experience in California. -Litigation experience is required. -Proficiency with Microsoft Office required. -Some travel may be required. Preferred Qualifications -Trial experience is strongly preferred. -Experience with NetDocs, eCounsel, and Westlaw strongly preferred. -Public agency experience is a plus. -Higher education experience is a plus. Application Period Priority consideration will be given to candidates who apply by April 9, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 27, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Paralegal - Civil Rights . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $9,162 per month, commensurate with qualifications and experience. The salary range for this classification is $4,348 to $10,845 per month. Classification Paralegal Position Information The California State University, Office of the Chancellor, is seeking a Paralegal - Civil Rights to be responsible for assisting Office of General Counsel civil rights attorneys in their professional work involving the full range of legal issues confronting the CSU. This position is focused on federal and state anti-discrimination laws such as Title IX, sexual harassment, sexual misconduct, protected status discrimination, harassment and retaliation. The incumbent will be expected to develop subject matter expertise and contribute to the mission of the CSU. Responsibilities Under the general direction of the Paralegal Supervisor , the Paralegal - Civil Rights will: -Assist the Civil Rights University Counsels in their efforts to provide legal services to the Chancellor’s Office and throughout the CSU system. -Assist Office of General Counsel attorneys with various specialty areas within the office -- e.g., Public Records Act requests, Title IX, subpoena review, small claims court filing and appearances and database management. -Provide paralegal support for appeals, hearings, arbitrations and trials. This includes preparing materials, exhibits and filings with the proper agency. -Knowledge of Federal, State and local rules, including but not limited to court calendaring and e-filing/e-service. -Respond or coordinate CSU’s response to civil rights-related Public Act Requests, and coordinate or assist campuses in their responses. -Manage and maintain relevant databases. -Conduct research, draft documents, assist with gathering, organizing, and analyzing documents and other information, prepare charts, reports, graphs, summaries, and PowerPoint presentations, and respond to various requests. Maintain knowledge of applicable federal, state, and local laws. -Develop expertise areas related to gender/sex and other protected status Civil Rights, including nondiscrimination, harassment and retaliation laws, policies, best practices, strategies, resources, initiatives, and compliance. -Interact with various constituents within the Office of General Counsel, CSU, and the public. -Work with, delegate assignments, and provide feedback for support staff. -Other duties as assigned. The civil rights paralegal is a non-exempt employee and is required to work under the supervision of the Paralegal Supervisor, attorneys and the Assistant Vice Chancellor and Chief of Staff with a significant amount of independence. Using their own judgment and knowledge, they are expected to determine the most appropriate approach to the subject assigned and allocate time and resources to the completion of the required work accordingly. The civil rights paralegal reports to the Paralegal Supervisor, who is responsible for their evaluation and jointly supervises their work with the attorneys. They are expected to contribute to the mission of the office and may, from time to time, be asked to assume responsibilities outside of their principal functions. Qualifications This position requires: -The civil rights paralegal is required to have a Bachelor’s degree and a paralegal certificate from an ABA-approved paralegal program. -Minimum seven years of recent and relevant paralegal experience in California. -Litigation experience is required. -Proficiency with Microsoft Office required. -Some travel may be required. Preferred Qualifications -Trial experience is strongly preferred. -Experience with NetDocs, eCounsel, and Westlaw strongly preferred. -Public agency experience is a plus. -Higher education experience is a plus. Application Period Priority consideration will be given to candidates who apply by April 9, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Division Fiscal Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,667 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Division Fiscal Analyst to provide advanced technical and administrative fiscal management support to the Division of Academic and Student Affairs, including analysis, multi-year budget preparation and projections, comprehensive reconciliation, contract and grant administration, accounting services, and financial reporting. The incumbent is responsible for ensuring financial transactions adhere to CSU system-wide and fund source policies and procedures. The Division Fiscal Analyst serves as the primary resource to the Director of Operation to assist with the oversight of Division-wide financial transactions, and standard operational and human resource procedures. The incumbent will interface, effectively collaborative, and provide guidance and support to Division executive staff, departments, and programs in solving complex fiscal and operational issues. The incumbent must maintain an open and effective work environment and rapport as a key information resource. This position also serves as the administrative specialist for human resource activities, policies, and procedures. Responsibilities Under the general direction of the Director of Operations, Division of Academic and Student Affairs , the Division Fiscal Analyst will perform duties as outlined below: Division Budget Management and Fiscal Practices -Manage the Division Office budget and ensure compliance with all applicable University and CSUCO policies and procedures, and provisions of funding sources. -Administer, analyze, and track financial and business-related transactions, including but not limited to proposal requests, contracts, purchase orders, invoices, procurement credit card, employee reimbursements, and interdepartmental and campus allocations. -Reconcile accounts monthly and make appropriate corrections to ensure that budgets are accurate and that expenditures comply with fund sources’ policies, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Manage the Division-wide faculty engagement and faculty buyout process by reviewing and processing requests, providing training, and serving as a resource to requestors. Perform an analytical review of requests and provide recommendations to the Director of Operations on setting parameters and/or framework for process improvement. -Research and gather data to assist with the preparation and/or development of fiscal reports, month-end analysis, fiscal year-end activities, forecast, and other ad-hoc reports. Advises department staff on University policies and procedures related to budget and procurement. -In collaboration with the Director of Operation, propose recommendations on Division financial strategy, planning, and effective methods/approaches to executing financial matters based on an analysis of existing policies, practices, and regulations. -Support the coordination of the annual budget request process. Work collaboratively with department fiscal leads on the preparation and submittal of requests to the Division Office. -Review and prepare Executive Office reimbursements, contracts, purchase order, and Interagency Financial Transactions (IFTs). Coordinate the processing of these transactions with various Chancellor Office (CO) Division partners to resolve inquiries and ensure compliance with COCSU policies and standards. -Monthly reconciliation of the department credit card (P-Card). Process expenditures consistent with applicable CO procurement policies. -In the absence of the department travel budget approver, act as secondary Delegation of Authority (DOA) for department-level travel transactions. -Develop knowledge and maintain a high-level of expertise in CO provisions, policies, and financial systems by staying abreast of changes and attending training opportunities when appropriate. Research, implement, and utilize best practices for financial management and information dissemination. Department Support -In collaboration with the Director of Operations, maintain a culture of support by providing guidance to department fiscal and administrative staff through trainings, development of flowcharts/reference guides, and establishment of collaborative spaces and standard meetings. -Serve as a resource on financial policies and provide guidelines to department staff to ensure that appropriate procedures and University policies are followed. -Ensure the critical fiscal activities of departments are completed during temporary vacancies. Assist departments with processing of financial documents and support the onboarding of new fiscal staff. -Assist departments with maintaining financial integrity by consulting with department managers and staff to explain existing protocols and assist with processes and procedures. -Monitor Division spending and notify the appropriate Assistant Vice Chancellor and Director of Operations of inconsistencies and areas of concern as it relates to department-level budgets. -Work collaboratively with department fiscal leads on submittal of quarterly budget and fiscal-year end projection reports. -In collaboration with the Director of Operation, develop Division policies, forms, and training for department staff on fiscal, grant, operation and human resource activities. Human Resources Processes -Provide administrative support for Division Office human resource activities, prepare and process HR related documents (recruitments, separations, reassignments, renewals, etc.). Coordinate Division Office interview schedules and logistics. -Maintain annual labor cost distribution reports and staffing cost analysis. -Support the management of recruitment and position number tracking to ensure accurate recording of positions and fund availability. -Assist departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes. -Serve as a resource to Division staff on HR processes and the PageUp recruitment system. -Make recommendations to the Director of Operations regarding personnel processes, procedures, and protocols. Division Operations -Support the day-to-day operations of the Division. -Collaborate with Division staff for a successful execution of monthly Division-wide gatherings, community events, meetings, and activities. -Analyze and research methodologies and make recommendations to enhance process improvements that promote efficiency. -Administrative support of annual activities and programs, including but not limited to Wang Excellence Awards, service awards, performance evaluations. -Provide excellent customer service and general assistance to Division staff and partners as needed for the effective and efficient operations of the Division. Other Duties -Other duties as assigned, including support to Division administrative staff, assist with special projects and initiatives, and perform other general office duties as directed. -Serve as back-up to other Division administrative staff as needed. Qualifications This position requires: -A Bachelor's degree from an accredited four-year university or equivalent combination of education and related experience to include a minimum five years progressively responsible budgetary and administrative experience involving study, analysis, and or evaluation leading to the development of improvement of administrative processes. -Five years of current budget/financial administration experience, working in a position with day-to-day financial support responsibilities, preferably in higher education. -Strong knowledge of the principles and practices of general accounting and governmental budget procedures. -Ability to understand, interpret, and apply a wide variety of policies and procedures is required. -Excellent written and verbal communication skills and effective interpersonal skills required. -Advanced knowledge of Excel with the ability to create complex spreadsheets, which include the use of formula-driven features and the ability to present data. -Proficiency with computer applications including Microsoft Office is required. -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders). -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and/or education backgrounds. -Excellent organizational skills in a multi-tasking environment, excellent attention to detail. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved. -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate. -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner. -Ability to train others on new skills and procedures and provide lead work direction. -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude. -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion. -Ability to use a broad range of technology, systems, and software applications. -Work independently, but willing to take directions and ask questions. -Ability to address sensitive issues and push them through to resolution. -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University. -Strong analysis and problem-solving skills. -Independent evaluation and determination of workload priorities. Preferred Qualifications -Master’s degree preferred. -Expertise with state and CSUCO fiscal policies, practices and procedures preferred. -Experience in managing federal, private, and state grants preferred. Application Period Priority consideration will be given to candidates who apply by April 11, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 29, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Division Fiscal Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,667 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Division Fiscal Analyst to provide advanced technical and administrative fiscal management support to the Division of Academic and Student Affairs, including analysis, multi-year budget preparation and projections, comprehensive reconciliation, contract and grant administration, accounting services, and financial reporting. The incumbent is responsible for ensuring financial transactions adhere to CSU system-wide and fund source policies and procedures. The Division Fiscal Analyst serves as the primary resource to the Director of Operation to assist with the oversight of Division-wide financial transactions, and standard operational and human resource procedures. The incumbent will interface, effectively collaborative, and provide guidance and support to Division executive staff, departments, and programs in solving complex fiscal and operational issues. The incumbent must maintain an open and effective work environment and rapport as a key information resource. This position also serves as the administrative specialist for human resource activities, policies, and procedures. Responsibilities Under the general direction of the Director of Operations, Division of Academic and Student Affairs , the Division Fiscal Analyst will perform duties as outlined below: Division Budget Management and Fiscal Practices -Manage the Division Office budget and ensure compliance with all applicable University and CSUCO policies and procedures, and provisions of funding sources. -Administer, analyze, and track financial and business-related transactions, including but not limited to proposal requests, contracts, purchase orders, invoices, procurement credit card, employee reimbursements, and interdepartmental and campus allocations. -Reconcile accounts monthly and make appropriate corrections to ensure that budgets are accurate and that expenditures comply with fund sources’ policies, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Manage the Division-wide faculty engagement and faculty buyout process by reviewing and processing requests, providing training, and serving as a resource to requestors. Perform an analytical review of requests and provide recommendations to the Director of Operations on setting parameters and/or framework for process improvement. -Research and gather data to assist with the preparation and/or development of fiscal reports, month-end analysis, fiscal year-end activities, forecast, and other ad-hoc reports. Advises department staff on University policies and procedures related to budget and procurement. -In collaboration with the Director of Operation, propose recommendations on Division financial strategy, planning, and effective methods/approaches to executing financial matters based on an analysis of existing policies, practices, and regulations. -Support the coordination of the annual budget request process. Work collaboratively with department fiscal leads on the preparation and submittal of requests to the Division Office. -Review and prepare Executive Office reimbursements, contracts, purchase order, and Interagency Financial Transactions (IFTs). Coordinate the processing of these transactions with various Chancellor Office (CO) Division partners to resolve inquiries and ensure compliance with COCSU policies and standards. -Monthly reconciliation of the department credit card (P-Card). Process expenditures consistent with applicable CO procurement policies. -In the absence of the department travel budget approver, act as secondary Delegation of Authority (DOA) for department-level travel transactions. -Develop knowledge and maintain a high-level of expertise in CO provisions, policies, and financial systems by staying abreast of changes and attending training opportunities when appropriate. Research, implement, and utilize best practices for financial management and information dissemination. Department Support -In collaboration with the Director of Operations, maintain a culture of support by providing guidance to department fiscal and administrative staff through trainings, development of flowcharts/reference guides, and establishment of collaborative spaces and standard meetings. -Serve as a resource on financial policies and provide guidelines to department staff to ensure that appropriate procedures and University policies are followed. -Ensure the critical fiscal activities of departments are completed during temporary vacancies. Assist departments with processing of financial documents and support the onboarding of new fiscal staff. -Assist departments with maintaining financial integrity by consulting with department managers and staff to explain existing protocols and assist with processes and procedures. -Monitor Division spending and notify the appropriate Assistant Vice Chancellor and Director of Operations of inconsistencies and areas of concern as it relates to department-level budgets. -Work collaboratively with department fiscal leads on submittal of quarterly budget and fiscal-year end projection reports. -In collaboration with the Director of Operation, develop Division policies, forms, and training for department staff on fiscal, grant, operation and human resource activities. Human Resources Processes -Provide administrative support for Division Office human resource activities, prepare and process HR related documents (recruitments, separations, reassignments, renewals, etc.). Coordinate Division Office interview schedules and logistics. -Maintain annual labor cost distribution reports and staffing cost analysis. -Support the management of recruitment and position number tracking to ensure accurate recording of positions and fund availability. -Assist departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes. -Serve as a resource to Division staff on HR processes and the PageUp recruitment system. -Make recommendations to the Director of Operations regarding personnel processes, procedures, and protocols. Division Operations -Support the day-to-day operations of the Division. -Collaborate with Division staff for a successful execution of monthly Division-wide gatherings, community events, meetings, and activities. -Analyze and research methodologies and make recommendations to enhance process improvements that promote efficiency. -Administrative support of annual activities and programs, including but not limited to Wang Excellence Awards, service awards, performance evaluations. -Provide excellent customer service and general assistance to Division staff and partners as needed for the effective and efficient operations of the Division. Other Duties -Other duties as assigned, including support to Division administrative staff, assist with special projects and initiatives, and perform other general office duties as directed. -Serve as back-up to other Division administrative staff as needed. Qualifications This position requires: -A Bachelor's degree from an accredited four-year university or equivalent combination of education and related experience to include a minimum five years progressively responsible budgetary and administrative experience involving study, analysis, and or evaluation leading to the development of improvement of administrative processes. -Five years of current budget/financial administration experience, working in a position with day-to-day financial support responsibilities, preferably in higher education. -Strong knowledge of the principles and practices of general accounting and governmental budget procedures. -Ability to understand, interpret, and apply a wide variety of policies and procedures is required. -Excellent written and verbal communication skills and effective interpersonal skills required. -Advanced knowledge of Excel with the ability to create complex spreadsheets, which include the use of formula-driven features and the ability to present data. -Proficiency with computer applications including Microsoft Office is required. -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders). -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and/or education backgrounds. -Excellent organizational skills in a multi-tasking environment, excellent attention to detail. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved. -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate. -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner. -Ability to train others on new skills and procedures and provide lead work direction. -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude. -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion. -Ability to use a broad range of technology, systems, and software applications. -Work independently, but willing to take directions and ask questions. -Ability to address sensitive issues and push them through to resolution. -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University. -Strong analysis and problem-solving skills. -Independent evaluation and determination of workload priorities. Preferred Qualifications -Master’s degree preferred. -Expertise with state and CSUCO fiscal policies, practices and procedures preferred. -Experience in managing federal, private, and state grants preferred. Application Period Priority consideration will be given to candidates who apply by April 11, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Executive Assistant . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $7,113 per month, commensurate with qualifications and experience. The salary range for this classification is $4,464 to $10,689 per month. Classification Confidential Administrative Support II Position Information The California State University, Office of the Chancellor, is seeking an Executive Assistant to provide executive-level administrative and professional support to the Deputy Vice Chancellor (DVC) in the Office of the EVC, Academic and Student Affairs. This position is the first point of contact for the Office of the EVC (OEVC) and will be assisting with a variety of administrative responsibilities, many of which are highly sensitive and confidential in nature. The Executive Assistant is a high-visibility strategic team member who manages the administrative functions of the OEVC, this position requires an awareness of the DVC and Division priorities and a solid understanding of the functions of the office in relation to other units within the Office of the Chancellor, Board of Trustees, CSU campuses and external parties. This position requires autonomy and judgment as well as the ability to problem-solve and work independently. The incumbent must be able to manage competing priorities in a dynamic and fast-paced environment and must be able to evaluate and set work priorities. Work assignments are received in the form of general requests and require considerable initiative and independent judgment in carrying out tasks through to completion. Responsibilities Under the general direction of the Deputy Vice Chancellor, Academic and Student Affairs , the Executive Assistant will perform duties as outlined below: Executive Administrative Support: -Provide daily executive-level administrative and professional support to the Deputy Vice Chancellor, Academic and Student Affairs. -Ensures DVC is optimally prepared for the day by providing needed reading materials, speaking points, and gathering background information for DVC review. -Coordinate all elements of the DVC and Office of EVC (OEVC) calendars including monitoring and reviewing meeting requests, resolving scheduling conflicts, establishing appointment priorities, scheduling appointments and preparing daily schedules; establish master schedule for OEVC and staff meetings. Schedule conference calls and other meetings on behalf of and for the DVC by strategically prioritizing the DVC’s time. -Arrange and confirm travel, prepare and process travel approvals, travel claims, track reimbursements, prepare itineraries, and provide meeting materials, maps and directions for the DVC. -Manage and maintain digital and physical files for the proper filing of OEVC data and confidential information in accordance with the CSUCO retention policy. -Maintain and ensure confidentiality when supporting the OEVC with all sensitive materials, such as collective bargaining documents, labor practices, personnel cases and performance evaluations. -Serve as key member of the OEVC support team ensuring the smooth administration of office operations, including division-wide meetings and events, and support the onboarding of CSU leaders. -Monthly reconciliation of the department credit card (Procurement Card). Process expenditures consistent with applicable CSUCO procurement policies and procedures. -Interpret and apply Chancellor’s Office-wide operating policies and procedures. Project Management: -Provide project management functions and serve as primary contact for ASA project and initiatives led by the DVC. -Design and coordinate action plans to achieve the strategic goals and objectives of the DVC. Work closely with ASA leadership project leads and maintain unit cohesion. -Coordinate workflow and follow up to ensure project progress and completion, review and follow-up on deliverables, and document project progress as necessary. -Support the DVC on program data gathering, evaluation and assessment. -Manage the processing and coordination of several long-term special projects in the Division of Academic and Student Affairs (DASA), including but not limited to request for proposals, event planning, synthesizing of information, and coordination of logistics. Collaboration with Chief of Staff: -Collaborate with ASA Chief of Staff (COS) on coordinating day-to-day projects and priorities, coordinating scheduling, supporting key partnerships, developing briefings and other needs. -Partner with COS to ensure preparedness of daily DVC activities by prioritizing items and coordinating assignments. -Assist in project planning, perform strategic research on a variety of topics, and take initiative to identify potential problems and suggest solutions to the COS. Communications Support: -Prepare and/or edit written communications, memos, letters, presentations, spreadsheets and reports, many of a highly sensitive and confidential nature. -Work collaboratively with ASA Communications with the research, preparation and proofreading of briefings, correspondence and reports for the DVC. Ensure quality control and approve drafts documents for distribution and/or signature. -Maintain up-to-date internal/external contact lists including list servs of trustees, campus presidents, CO leadership team, division staff, provosts/vice presidents and other constituent groups. -Manage the Office of the EVC general email and coordinate distribution of division-wide emails and/or systemwide/listservs. Develop communications relative to current and long-term projects and initiatives and provide strategic support to the members of the ASA Leadership Team and Senior Directors. Event/Meeting Support: -Provide support for special events and projects of the DVC, including development of meeting agendas, management of meeting logistics, preparation and distribution of meeting materials. Attend on-site and off-site meetings, as needed. -Assist the DVC with coordinating projects, meetings and conferences that involve complex organizational unit planning across several Associate and Assistant Vice Chancellors. -Prepare minutes and meeting notes as needed. -Prepare meeting requisitions, reimbursements, business meal forms, and other inter-office forms. Other Duties: -Assist with general Academic Affairs projects and initiatives, as requested by the DVC. -May serve on special projects, committees, or act as department representative as needed. -Perform other duties as assigned in support of OEVC mission and goals. Qualifications This position requires: -A bachelor's degree from an accredited four-year college or university or equivalent combination of education and experience is required. -A minimum of five years of progressively responsible administrative and professional support and project management experience for a high-level administrator. -Proven track record of handling and maintaining confidential information in a responsible manner. -Ability to organize, coordinate, plan and facilitate meetings and conferences that involve the efforts of several Associate/Assistant Vice Chancellors and the DVC. -Highly organized and detail oriented, able to handle multiple tasks simultaneously in a pressured environment with frequently shifting priorities and minimal supervision. Must have tolerance for ambiguity. -Ability to take initiative and use sound judgment in completing tasks, solving problems, developing solutions and prioritizing work. -Demonstrated resilience, diplomacy, problem-solving, and conflict resolution skills in a variety of situations, including across departments and with external partners. Maintain effective and cooperative working relationships. -Ability to manage complex assignments in a fast-paced environment with conflicting priorities. -Solid writing and communication skills required to include proofreading and proper punctuation and grammar usage. -Effective communication and listening skills, be able to work directly and interact professionally with a diverse group of individuals in a multicultural environment, including employees at all levels within the university system, Trustees, local and state agencies, students and CSU partners/stakeholders. -Proficiency with MS Word, Excel, Outlook, Microsoft Teams, Zoom and other current software applications, and the ability to access and utilize the Internet is required. Preferred Qualifications -A minimum of two years' experience working with travel arrangements for senior level is required; and a knowledge of CSU travel policies and procedures is preferred. -Minimum of four years of experience working with academic issues and projects within the California State University or higher education system highly preferred. Application Period Priority consideration will be given to candidates who apply by March 21, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 07 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 08, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Executive Assistant . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $7,113 per month, commensurate with qualifications and experience. The salary range for this classification is $4,464 to $10,689 per month. Classification Confidential Administrative Support II Position Information The California State University, Office of the Chancellor, is seeking an Executive Assistant to provide executive-level administrative and professional support to the Deputy Vice Chancellor (DVC) in the Office of the EVC, Academic and Student Affairs. This position is the first point of contact for the Office of the EVC (OEVC) and will be assisting with a variety of administrative responsibilities, many of which are highly sensitive and confidential in nature. The Executive Assistant is a high-visibility strategic team member who manages the administrative functions of the OEVC, this position requires an awareness of the DVC and Division priorities and a solid understanding of the functions of the office in relation to other units within the Office of the Chancellor, Board of Trustees, CSU campuses and external parties. This position requires autonomy and judgment as well as the ability to problem-solve and work independently. The incumbent must be able to manage competing priorities in a dynamic and fast-paced environment and must be able to evaluate and set work priorities. Work assignments are received in the form of general requests and require considerable initiative and independent judgment in carrying out tasks through to completion. Responsibilities Under the general direction of the Deputy Vice Chancellor, Academic and Student Affairs , the Executive Assistant will perform duties as outlined below: Executive Administrative Support: -Provide daily executive-level administrative and professional support to the Deputy Vice Chancellor, Academic and Student Affairs. -Ensures DVC is optimally prepared for the day by providing needed reading materials, speaking points, and gathering background information for DVC review. -Coordinate all elements of the DVC and Office of EVC (OEVC) calendars including monitoring and reviewing meeting requests, resolving scheduling conflicts, establishing appointment priorities, scheduling appointments and preparing daily schedules; establish master schedule for OEVC and staff meetings. Schedule conference calls and other meetings on behalf of and for the DVC by strategically prioritizing the DVC’s time. -Arrange and confirm travel, prepare and process travel approvals, travel claims, track reimbursements, prepare itineraries, and provide meeting materials, maps and directions for the DVC. -Manage and maintain digital and physical files for the proper filing of OEVC data and confidential information in accordance with the CSUCO retention policy. -Maintain and ensure confidentiality when supporting the OEVC with all sensitive materials, such as collective bargaining documents, labor practices, personnel cases and performance evaluations. -Serve as key member of the OEVC support team ensuring the smooth administration of office operations, including division-wide meetings and events, and support the onboarding of CSU leaders. -Monthly reconciliation of the department credit card (Procurement Card). Process expenditures consistent with applicable CSUCO procurement policies and procedures. -Interpret and apply Chancellor’s Office-wide operating policies and procedures. Project Management: -Provide project management functions and serve as primary contact for ASA project and initiatives led by the DVC. -Design and coordinate action plans to achieve the strategic goals and objectives of the DVC. Work closely with ASA leadership project leads and maintain unit cohesion. -Coordinate workflow and follow up to ensure project progress and completion, review and follow-up on deliverables, and document project progress as necessary. -Support the DVC on program data gathering, evaluation and assessment. -Manage the processing and coordination of several long-term special projects in the Division of Academic and Student Affairs (DASA), including but not limited to request for proposals, event planning, synthesizing of information, and coordination of logistics. Collaboration with Chief of Staff: -Collaborate with ASA Chief of Staff (COS) on coordinating day-to-day projects and priorities, coordinating scheduling, supporting key partnerships, developing briefings and other needs. -Partner with COS to ensure preparedness of daily DVC activities by prioritizing items and coordinating assignments. -Assist in project planning, perform strategic research on a variety of topics, and take initiative to identify potential problems and suggest solutions to the COS. Communications Support: -Prepare and/or edit written communications, memos, letters, presentations, spreadsheets and reports, many of a highly sensitive and confidential nature. -Work collaboratively with ASA Communications with the research, preparation and proofreading of briefings, correspondence and reports for the DVC. Ensure quality control and approve drafts documents for distribution and/or signature. -Maintain up-to-date internal/external contact lists including list servs of trustees, campus presidents, CO leadership team, division staff, provosts/vice presidents and other constituent groups. -Manage the Office of the EVC general email and coordinate distribution of division-wide emails and/or systemwide/listservs. Develop communications relative to current and long-term projects and initiatives and provide strategic support to the members of the ASA Leadership Team and Senior Directors. Event/Meeting Support: -Provide support for special events and projects of the DVC, including development of meeting agendas, management of meeting logistics, preparation and distribution of meeting materials. Attend on-site and off-site meetings, as needed. -Assist the DVC with coordinating projects, meetings and conferences that involve complex organizational unit planning across several Associate and Assistant Vice Chancellors. -Prepare minutes and meeting notes as needed. -Prepare meeting requisitions, reimbursements, business meal forms, and other inter-office forms. Other Duties: -Assist with general Academic Affairs projects and initiatives, as requested by the DVC. -May serve on special projects, committees, or act as department representative as needed. -Perform other duties as assigned in support of OEVC mission and goals. Qualifications This position requires: -A bachelor's degree from an accredited four-year college or university or equivalent combination of education and experience is required. -A minimum of five years of progressively responsible administrative and professional support and project management experience for a high-level administrator. -Proven track record of handling and maintaining confidential information in a responsible manner. -Ability to organize, coordinate, plan and facilitate meetings and conferences that involve the efforts of several Associate/Assistant Vice Chancellors and the DVC. -Highly organized and detail oriented, able to handle multiple tasks simultaneously in a pressured environment with frequently shifting priorities and minimal supervision. Must have tolerance for ambiguity. -Ability to take initiative and use sound judgment in completing tasks, solving problems, developing solutions and prioritizing work. -Demonstrated resilience, diplomacy, problem-solving, and conflict resolution skills in a variety of situations, including across departments and with external partners. Maintain effective and cooperative working relationships. -Ability to manage complex assignments in a fast-paced environment with conflicting priorities. -Solid writing and communication skills required to include proofreading and proper punctuation and grammar usage. -Effective communication and listening skills, be able to work directly and interact professionally with a diverse group of individuals in a multicultural environment, including employees at all levels within the university system, Trustees, local and state agencies, students and CSU partners/stakeholders. -Proficiency with MS Word, Excel, Outlook, Microsoft Teams, Zoom and other current software applications, and the ability to access and utilize the Internet is required. Preferred Qualifications -A minimum of two years' experience working with travel arrangements for senior level is required; and a knowledge of CSU travel policies and procedures is preferred. -Minimum of four years of experience working with academic issues and projects within the California State University or higher education system highly preferred. Application Period Priority consideration will be given to candidates who apply by March 21, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 07 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Director, Business and Finance Administration . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $12,917 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Director, Business and Finance Administration to support and manage various projects and initiatives for the B&F division. The incumbent will oversee the administrative unit and activities to ensure needs of the EVC/CFO are met. This position will also manage the Board of Trustees (BOT) process for all committees under the B&F division and manage Chief Administrative and Business Officer (CABO) activities. Though the position technically reports to the Chief of Staff, to support administrative team cohesion, this position will also receive direction from the EVC/CFO and the Associate Vice Chancellor for B&F. The position also works closely supporting the System Budget Office and supporting and receiving direction from the CABO chair and leadership group and interacts directly with Board of Trustee (BOT) members involved in B&F committees. The position also interacts directly with other CABO, BOT, and Chancellor’s Officer leaders to address concerns, support onboarding activities, or as needed. In general, this position is a very strategic and critical position within the EVC/CFO office. It requires extreme attention to detail and a proactive mindset to ensure deadlines, etc are met. This is a key position in the unit requiring professionalism to interact with the highest levels within the organization with the ability to ensure the office administrative needs are being addressed. The incumbent will juggle competing priorities in a dynamic and changing environment. This position requires the ability to problem-solve, critical thinking, the ability to work independently, autonomy, judgement, the ability to delegate, and strong communication and writing skills. The position requires setting and adhering to rigorous processes and deadlines. The incumbent must possess effective communication and listening skills and be able to work directly and interact with employees at all levels within the University as well as with external vendors and the public. The position is key in reviewing and crafting messages sent out regularly to various leadership groups and also ensuring proper messaging within board of trustees’ materials, presentations and items. The position will perform highly sensitive and confidential executive-level support work requiring an awareness of the EVC/CFO priorities and a good understanding of the functions of the Business & Finance division in relation to other units of the Office of the Chancellor, the Board of Trustees, and the CSU campuses. The position requires oversight, management, and coordination of confidential policy, employee, and institutional information that contributes significantly to the development of executive decisions. This position provides high-level support to the System Budget Office leadership to ensure effective communication, collaboration and coordination between the System Budget Office and EVC/CFO Office. Additionally, this position is responsible for reviewing and disseminating budget-related communications on behalf of the EVC/CFO to Trustees, Presidents, and Chancellor’s Office leadership. This position will provide backup in the absence of the Chief of Staff and will work closely with direct reports to provide backup and coverage to ensure all necessary activities are completed in a timely manner. The position ensures physical coverage for the office is set and maintained and is expected to physically report to the office on a regular basis. Responsibilities Under the general direction of the Chief of Staff to the Executive Vice Chancellor & Chief Financial Officer , the Director, Business and Finance Administration will perform duties as outlined below: -This position will oversee staff conducting the administrative duties of the office to ensure activities are performed accurately and timely. -Provide leadership to the administrative unit by identifying areas for improvement in efficiency and developing appropriate course of action. -Develop and maintain the Administrative Desk Manual, or similar, for the administrative unit. Allowing for cross training that will facilitate completion of tasks and coverage of duties in the event of unexpected absences. -This position will manage the entire Business & Finance process for the Board of Trustees. Identify, track, and edit items for Board of Trustees (BOT) agendas, ensuring preparation achieves legal posting deadlines. Attend relevant portions of BOT meetings to identify and track issues raised by Trustees. -Prepare orientation materials when new trustees are appointed. -Manage routine HR activities, including recruitments, onboarding, organizational changes, and employee separations. -Manage CABO meetings ensuring logistics are in place, work with CABO leadership and presenters to create the agenda, attend, and take meeting notes: interact with campus an auxiliary leadership to develop the annual meeting schedule. -Manage coordination and attend meetings of special committees/taskforces of the EVC/CFO, AVC, and Chief of Staff. -Represent the office of the EVC/CFO and the Chief of Staff at various office-wide group meetings. -Provide summary of discussions and follow-up action items to EVC/CFO and Chief of Staff. -Assist in many new strategic department activities. -Coordinate and conduct research and work on special projects and initiatives, as assigned by the Chief of Staff, EVC/CFO, or Associate Vice Chancellor. Includes research, evaluation, analysis, and written or oral reports with recommendations for action that may have systemwide application. Requires working with confidential data and information from the Chancellor’s Office and 23 campuses. -Analyze and interpret information, issues, and proposals for the EVC/CFO, Chief of Staff, AVC, Business & Finance and other executives. -Recognize the roles of responsibility, authority, and accountability to interpret organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. -Develop resourceful solutions to respond to inquiries and complaints and/or prepare responses for other Chancellor’s Office staff. -Assist EVC/CFO, the EVC/CFO direct reports, and the Chief of Staff, as requested, with highly sensitive and confidential human resources issues, including recruitment, promotion, reorganization, and executive searches. -Provide management with valid and reliable information for planning purposes. -Prepare sensitive budget material related to executive decisions regarding student enrollment funding for presentation to CABO, presidents, Board of Trustees, and other CSU constituencies. -Perform related duties as required and deemed appropriate. Qualifications This position requires: -A bachelor’s degree in business administration, public policy, public administration, higher education administration, or a related field, including a minimum of 10 years of progressively responsible experience in a related area working for a senior executive or administrator in a complex work environment; or equivalent combination of education and experience is required. -Ability to handle highly confidential and sensitive matters. Strong oral and written communication skills. -Excel in working across multiple departments/divisions. -Possess excellent verbal and written communication skills, including accurate spelling, grammar usage, and editing skill. Have strong interpersonal skills and the ability to interact in a professional manner with all levels of staff and CSU constituencies. -Strong analytical skills to enable research, evaluation, and analysis. -Strong analytical, technical, and decision-making skills with a high-level of accuracy. -Knowledge of rules, regulations and policies related to the administration of the budget. -Strong problem-solving and conflict resolution skills to manage complex assignments and/or those that require balancing interests that may be at variance with each other. -This position requires that a person be highly organized and detail oriented, as well as able to handle multiple tasks simultaneously in a pressured environment with frequently shifting priorities and minimal supervision. Must have tolerance for ambiguity and ability to juggle multiple tasks simultaneously. -Ability to take initiative and use sound judgment in completing tasks, solving problems, developing solutions, and prioritizing work. Ability to prioritize tasks to ensure completion in a timely manner to meet deadlines and expectations. -A self-starter who works well independently and in groups, and who will take initiative to develop administrative efficiencies and work on new projects and initiatives, as well as encourage support staff to do the same. -Experience using standard office equipment (fax, copy machine, scanner) and software such as Word, Excel, PowerPoint, Outlook, and SharePoint, and be comfortable learning new software applications as required. Incumbent may be asked to quickly and accurately produce charts, graphs or tables, as well as draft letters, presentations, and other documents. -Prior experience using Microsoft Outlook to coordinate, manage, and schedule meetings as well as manage shared email boxes and contacts. Will serve as back-up when the Executive Assistant is out of the office. Preferred Qualifications -A Master’s degree in a related area is highly preferred. -Higher education knowledge and experience preferred. Application Period Priority consideration will be given to candidates who apply by April 9, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 27, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Director, Business and Finance Administration . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $12,917 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Director, Business and Finance Administration to support and manage various projects and initiatives for the B&F division. The incumbent will oversee the administrative unit and activities to ensure needs of the EVC/CFO are met. This position will also manage the Board of Trustees (BOT) process for all committees under the B&F division and manage Chief Administrative and Business Officer (CABO) activities. Though the position technically reports to the Chief of Staff, to support administrative team cohesion, this position will also receive direction from the EVC/CFO and the Associate Vice Chancellor for B&F. The position also works closely supporting the System Budget Office and supporting and receiving direction from the CABO chair and leadership group and interacts directly with Board of Trustee (BOT) members involved in B&F committees. The position also interacts directly with other CABO, BOT, and Chancellor’s Officer leaders to address concerns, support onboarding activities, or as needed. In general, this position is a very strategic and critical position within the EVC/CFO office. It requires extreme attention to detail and a proactive mindset to ensure deadlines, etc are met. This is a key position in the unit requiring professionalism to interact with the highest levels within the organization with the ability to ensure the office administrative needs are being addressed. The incumbent will juggle competing priorities in a dynamic and changing environment. This position requires the ability to problem-solve, critical thinking, the ability to work independently, autonomy, judgement, the ability to delegate, and strong communication and writing skills. The position requires setting and adhering to rigorous processes and deadlines. The incumbent must possess effective communication and listening skills and be able to work directly and interact with employees at all levels within the University as well as with external vendors and the public. The position is key in reviewing and crafting messages sent out regularly to various leadership groups and also ensuring proper messaging within board of trustees’ materials, presentations and items. The position will perform highly sensitive and confidential executive-level support work requiring an awareness of the EVC/CFO priorities and a good understanding of the functions of the Business & Finance division in relation to other units of the Office of the Chancellor, the Board of Trustees, and the CSU campuses. The position requires oversight, management, and coordination of confidential policy, employee, and institutional information that contributes significantly to the development of executive decisions. This position provides high-level support to the System Budget Office leadership to ensure effective communication, collaboration and coordination between the System Budget Office and EVC/CFO Office. Additionally, this position is responsible for reviewing and disseminating budget-related communications on behalf of the EVC/CFO to Trustees, Presidents, and Chancellor’s Office leadership. This position will provide backup in the absence of the Chief of Staff and will work closely with direct reports to provide backup and coverage to ensure all necessary activities are completed in a timely manner. The position ensures physical coverage for the office is set and maintained and is expected to physically report to the office on a regular basis. Responsibilities Under the general direction of the Chief of Staff to the Executive Vice Chancellor & Chief Financial Officer , the Director, Business and Finance Administration will perform duties as outlined below: -This position will oversee staff conducting the administrative duties of the office to ensure activities are performed accurately and timely. -Provide leadership to the administrative unit by identifying areas for improvement in efficiency and developing appropriate course of action. -Develop and maintain the Administrative Desk Manual, or similar, for the administrative unit. Allowing for cross training that will facilitate completion of tasks and coverage of duties in the event of unexpected absences. -This position will manage the entire Business & Finance process for the Board of Trustees. Identify, track, and edit items for Board of Trustees (BOT) agendas, ensuring preparation achieves legal posting deadlines. Attend relevant portions of BOT meetings to identify and track issues raised by Trustees. -Prepare orientation materials when new trustees are appointed. -Manage routine HR activities, including recruitments, onboarding, organizational changes, and employee separations. -Manage CABO meetings ensuring logistics are in place, work with CABO leadership and presenters to create the agenda, attend, and take meeting notes: interact with campus an auxiliary leadership to develop the annual meeting schedule. -Manage coordination and attend meetings of special committees/taskforces of the EVC/CFO, AVC, and Chief of Staff. -Represent the office of the EVC/CFO and the Chief of Staff at various office-wide group meetings. -Provide summary of discussions and follow-up action items to EVC/CFO and Chief of Staff. -Assist in many new strategic department activities. -Coordinate and conduct research and work on special projects and initiatives, as assigned by the Chief of Staff, EVC/CFO, or Associate Vice Chancellor. Includes research, evaluation, analysis, and written or oral reports with recommendations for action that may have systemwide application. Requires working with confidential data and information from the Chancellor’s Office and 23 campuses. -Analyze and interpret information, issues, and proposals for the EVC/CFO, Chief of Staff, AVC, Business & Finance and other executives. -Recognize the roles of responsibility, authority, and accountability to interpret organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. -Develop resourceful solutions to respond to inquiries and complaints and/or prepare responses for other Chancellor’s Office staff. -Assist EVC/CFO, the EVC/CFO direct reports, and the Chief of Staff, as requested, with highly sensitive and confidential human resources issues, including recruitment, promotion, reorganization, and executive searches. -Provide management with valid and reliable information for planning purposes. -Prepare sensitive budget material related to executive decisions regarding student enrollment funding for presentation to CABO, presidents, Board of Trustees, and other CSU constituencies. -Perform related duties as required and deemed appropriate. Qualifications This position requires: -A bachelor’s degree in business administration, public policy, public administration, higher education administration, or a related field, including a minimum of 10 years of progressively responsible experience in a related area working for a senior executive or administrator in a complex work environment; or equivalent combination of education and experience is required. -Ability to handle highly confidential and sensitive matters. Strong oral and written communication skills. -Excel in working across multiple departments/divisions. -Possess excellent verbal and written communication skills, including accurate spelling, grammar usage, and editing skill. Have strong interpersonal skills and the ability to interact in a professional manner with all levels of staff and CSU constituencies. -Strong analytical skills to enable research, evaluation, and analysis. -Strong analytical, technical, and decision-making skills with a high-level of accuracy. -Knowledge of rules, regulations and policies related to the administration of the budget. -Strong problem-solving and conflict resolution skills to manage complex assignments and/or those that require balancing interests that may be at variance with each other. -This position requires that a person be highly organized and detail oriented, as well as able to handle multiple tasks simultaneously in a pressured environment with frequently shifting priorities and minimal supervision. Must have tolerance for ambiguity and ability to juggle multiple tasks simultaneously. -Ability to take initiative and use sound judgment in completing tasks, solving problems, developing solutions, and prioritizing work. Ability to prioritize tasks to ensure completion in a timely manner to meet deadlines and expectations. -A self-starter who works well independently and in groups, and who will take initiative to develop administrative efficiencies and work on new projects and initiatives, as well as encourage support staff to do the same. -Experience using standard office equipment (fax, copy machine, scanner) and software such as Word, Excel, PowerPoint, Outlook, and SharePoint, and be comfortable learning new software applications as required. Incumbent may be asked to quickly and accurately produce charts, graphs or tables, as well as draft letters, presentations, and other documents. -Prior experience using Microsoft Outlook to coordinate, manage, and schedule meetings as well as manage shared email boxes and contacts. Will serve as back-up when the Executive Assistant is out of the office. Preferred Qualifications -A Master’s degree in a related area is highly preferred. -Higher education knowledge and experience preferred. Application Period Priority consideration will be given to candidates who apply by April 9, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, Chico
400 West 1st Street, Chico, CA 95929, USA
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: The Confidential Administrative Support role performs duties under general supervision of the Vice President of Student Affairs, but works independently to provide essential front-line executive administrative support to the Vice President of Student Affairs. It is expected that incumbent will provide professional, friendly assistance to a broad range of inquiries from both on-campus and off campus visitors handling complex, confidential and sensitive issues. Serving as the primary point of contact for the Vice President of Student Affairs, incumbent works closely with the Student Affairs directors, other Vice Presidents, Associate and Assistant Vice Presidents, the Office of the President, as well as the CSU, Chancellor’s office. In addition, serves as the primary point of contact for the Vice President with the University’s internal stakeholders (students, staff, faculty and parents) as well as external stakeholders (government agencies, universities and schools, and community organizations and leaders). Essential duties require the incumbent to interpret and apply complex operating policies and procedures, perform research, prepare reports with recommended courses of action, make in-depth analytical studies and inquiries, which may have broad impact, make recommendations for changes in policy or procedures, and handle problems of a highly confidential and sensitive nature. Required Education and Experience: Must possess the experience to be fully proficient in performing most or all of the work assignments defined in this position. Requires the equivalent to a bachelor's degree or professional training program. and Three (3) years recent related experience in an office environment. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual Bachelor’s Degree. Candidates with executive support experience. Thorough knowledge of the university administration. Experience in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Experience in coordinating events/conferences and written communications. Working knowledge of supervisory practices and techniques, employee-employer relationships. Working knowledge of student affairs. Time Base: Full-time- 1.0 Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer - Mon-Thurs 7:00-5:30. CSU Classification Salary Range: $53,568 - $128,268 per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: The Confidential Support Series covers those employees of the CSU who have been designated as “confidential” in accordance with the provisions of the Higher Education Employer-Employee Relations Act (HEERA). According to HEERA, an employee is designated as “confidential” if he or she is “required to develop or present management positions with respect to meeting and conferring or whose duties normally require access to confidential information which contributes significantly to the development of those management positions.” This position as set forth in CSU Executive Order 1083, revised July 21, 2017 is not designated as a required mandated reporter under the California Child Abuse and Neglect Reporting Act. California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Note this designation is applicable only if Procurement Card is issued. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Advertised: Mar 27 2024 Pacific Daylight Time Applications close: Apr 10 2024 Pacific Daylight Time Closing Date/Time:
Mar 28, 2024
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: The Confidential Administrative Support role performs duties under general supervision of the Vice President of Student Affairs, but works independently to provide essential front-line executive administrative support to the Vice President of Student Affairs. It is expected that incumbent will provide professional, friendly assistance to a broad range of inquiries from both on-campus and off campus visitors handling complex, confidential and sensitive issues. Serving as the primary point of contact for the Vice President of Student Affairs, incumbent works closely with the Student Affairs directors, other Vice Presidents, Associate and Assistant Vice Presidents, the Office of the President, as well as the CSU, Chancellor’s office. In addition, serves as the primary point of contact for the Vice President with the University’s internal stakeholders (students, staff, faculty and parents) as well as external stakeholders (government agencies, universities and schools, and community organizations and leaders). Essential duties require the incumbent to interpret and apply complex operating policies and procedures, perform research, prepare reports with recommended courses of action, make in-depth analytical studies and inquiries, which may have broad impact, make recommendations for changes in policy or procedures, and handle problems of a highly confidential and sensitive nature. Required Education and Experience: Must possess the experience to be fully proficient in performing most or all of the work assignments defined in this position. Requires the equivalent to a bachelor's degree or professional training program. and Three (3) years recent related experience in an office environment. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual Bachelor’s Degree. Candidates with executive support experience. Thorough knowledge of the university administration. Experience in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Experience in coordinating events/conferences and written communications. Working knowledge of supervisory practices and techniques, employee-employer relationships. Working knowledge of student affairs. Time Base: Full-time- 1.0 Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer - Mon-Thurs 7:00-5:30. CSU Classification Salary Range: $53,568 - $128,268 per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: The Confidential Support Series covers those employees of the CSU who have been designated as “confidential” in accordance with the provisions of the Higher Education Employer-Employee Relations Act (HEERA). According to HEERA, an employee is designated as “confidential” if he or she is “required to develop or present management positions with respect to meeting and conferring or whose duties normally require access to confidential information which contributes significantly to the development of those management positions.” This position as set forth in CSU Executive Order 1083, revised July 21, 2017 is not designated as a required mandated reporter under the California Child Abuse and Neglect Reporting Act. California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Note this designation is applicable only if Procurement Card is issued. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Advertised: Mar 27 2024 Pacific Daylight Time Applications close: Apr 10 2024 Pacific Daylight Time Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Systemwide Talent Acquisition . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,834 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director, Systemwide Talent Acquisition to be responsible for managing, leading, coordinating and leveraging CSU talent acquisition policies, programs, and strategies in support of talent acquisition and retention efforts, in collaboration with the 23 CSU campuses and the Chancellor’s Office. This position will also work closely with the other systemwide HR and communications teams to promote and implement best practices for talent acquisition as well as exploring opportunities for improving effectiveness and efficiency in talent acquisition across the CSU. Responsibilities Under the general direction of the Associate Vice Chancellor & Chief of Staff for Human Resources , the Assistant Director, Systemwide Talent Acquisition will: -Manage, coordinate and integrate various strategic talent acquisition efforts such as hiring, employee onboarding, and employee engagement across the CSU system. -Work closely with other systemwide teams to identify, define and monitor systemwide talent acquisition metrics and create, design and implement strategies that drive positive outcomes. -Provide consulting support, expertise, and assistance to campuses and internal HR partners in the areas of recruitment, retention, and other relevant talent acquisition strategies. -Create and develop marketing strategies for the CSU as an employer of choice. -Leverage existing CHRS recruiting solutions and work closely with CHRS recruiting team to design and implement a governance structure that will help provide leadership and strategic support for a HRIS shared services sourcing model. -Develop effective and long-term talent acquisition strategies for CSU at the system level. -Partner and coordinate with the campuses to attend career, college fairs, and conferences or similar events as an exhibitor to recruit for the whole system. -Provide consulting support, expertise, and assistance in searches/recruitments for hard to fill positions system wide. -Plan and create procedures for improving the candidate's experience. -Explore opportunities for other recruiting models for CSU including marketing activities, sourcing channels and/or recruitment strategies. -Manage and organize systemwide events related to talent acquisition and recruitment, including affinity group calls and the systemwide Talent Acquisition Conference. -Explore other opportunities to reduce recruitment costs across CSU, such as conducting executive searches internally, and allowing dual appointments for existing employees. -Develop, recommend and implement systemwide guidelines, policies, and procedures to promote systemwide consistency and compliance as it pertains to Talent Acquisition. This includes maintaining contractual partnerships that provide recruitment tools, solutions and training. Qualifications This position requires: -Bachelor's degree in organizational development, Human Resources or Industrial Psychology or equivalent combination of education and experience; and a minimum of at least 8 or more years of experience in leading talent acquisition initiatives to include but not limited to: experience with full service recruiting and sourcing; consultation, management and administration of talent acquisition and staffing experience, managing and leading teams, and developing talent acquisition/HR guidelines, policies and procedures is required. -Experience managing recruitments and staffing, knowledge creating and developing recruitment strategies, screening applicant resumes for qualifications, consulting and advising department managers regarding recruitment processes, plan and strategies, interviewing techniques, and advising on recruitment policies and procedures. -Experience developing and implementing guidelines, policies and procedures as it relates to HR/talent acquisition. -Demonstrated experience with creative methods of sourcing candidates. -Strong project management skills and experience managing and leading teams. -Knowledge of and ability to attend job fairs, networking events and other functions to recruit individuals. -Experience managing program(s) preferably in a Human Resources environment. -Ability to multi-task, juggle many competing priorities, and excellent follow through skills. -Highly organized, pro-active, self-starter, attention to detail. -Ability to set direction and deliver practical business solutions. -Strong analytical skills to achieve results with accuracy and precision. Excellent written, verbal and interpersonal communication skills. -Effective presentation skills. -Ability to effectively communicate and interact with CSU leadership. -Excellent people skills and customer service orientation. -Strong leader with the ability to interact with and influence others effectively. -Ability to learn, independently interpret and apply a wide variety of complex policies and procedures. -Independently applies good judgment to solve problems and developing practicable and thorough solutions. -Thorough knowledge and deep understanding of current talent acquisition trends and best practices. -Authentic leader with a strong belief in workplace diversity, equity and inclusion. -Proven track record of initiating change through collaboration. -Knowledge and experience with Microsoft Suite to include proficiency in Microsoft Word, Excel, PowerPoint, Outlook, etc. Preferred Qualifications -CSU or higher education experience working in a collective bargaining environment is highly preferred. -Knowledge of CSU bargaining agreements, policies and procedures is preferred. -Experience with HR/recruiting systems (i.e., PageUp, PeopleSoft, etc) is highly preferred. -Internet knowledge and familiarity with database management systems is preferred. Application Period Priority consideration will be given to candidates who apply by January 5 , 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Dec 04 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Systemwide Talent Acquisition . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,834 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director, Systemwide Talent Acquisition to be responsible for managing, leading, coordinating and leveraging CSU talent acquisition policies, programs, and strategies in support of talent acquisition and retention efforts, in collaboration with the 23 CSU campuses and the Chancellor’s Office. This position will also work closely with the other systemwide HR and communications teams to promote and implement best practices for talent acquisition as well as exploring opportunities for improving effectiveness and efficiency in talent acquisition across the CSU. Responsibilities Under the general direction of the Associate Vice Chancellor & Chief of Staff for Human Resources , the Assistant Director, Systemwide Talent Acquisition will: -Manage, coordinate and integrate various strategic talent acquisition efforts such as hiring, employee onboarding, and employee engagement across the CSU system. -Work closely with other systemwide teams to identify, define and monitor systemwide talent acquisition metrics and create, design and implement strategies that drive positive outcomes. -Provide consulting support, expertise, and assistance to campuses and internal HR partners in the areas of recruitment, retention, and other relevant talent acquisition strategies. -Create and develop marketing strategies for the CSU as an employer of choice. -Leverage existing CHRS recruiting solutions and work closely with CHRS recruiting team to design and implement a governance structure that will help provide leadership and strategic support for a HRIS shared services sourcing model. -Develop effective and long-term talent acquisition strategies for CSU at the system level. -Partner and coordinate with the campuses to attend career, college fairs, and conferences or similar events as an exhibitor to recruit for the whole system. -Provide consulting support, expertise, and assistance in searches/recruitments for hard to fill positions system wide. -Plan and create procedures for improving the candidate's experience. -Explore opportunities for other recruiting models for CSU including marketing activities, sourcing channels and/or recruitment strategies. -Manage and organize systemwide events related to talent acquisition and recruitment, including affinity group calls and the systemwide Talent Acquisition Conference. -Explore other opportunities to reduce recruitment costs across CSU, such as conducting executive searches internally, and allowing dual appointments for existing employees. -Develop, recommend and implement systemwide guidelines, policies, and procedures to promote systemwide consistency and compliance as it pertains to Talent Acquisition. This includes maintaining contractual partnerships that provide recruitment tools, solutions and training. Qualifications This position requires: -Bachelor's degree in organizational development, Human Resources or Industrial Psychology or equivalent combination of education and experience; and a minimum of at least 8 or more years of experience in leading talent acquisition initiatives to include but not limited to: experience with full service recruiting and sourcing; consultation, management and administration of talent acquisition and staffing experience, managing and leading teams, and developing talent acquisition/HR guidelines, policies and procedures is required. -Experience managing recruitments and staffing, knowledge creating and developing recruitment strategies, screening applicant resumes for qualifications, consulting and advising department managers regarding recruitment processes, plan and strategies, interviewing techniques, and advising on recruitment policies and procedures. -Experience developing and implementing guidelines, policies and procedures as it relates to HR/talent acquisition. -Demonstrated experience with creative methods of sourcing candidates. -Strong project management skills and experience managing and leading teams. -Knowledge of and ability to attend job fairs, networking events and other functions to recruit individuals. -Experience managing program(s) preferably in a Human Resources environment. -Ability to multi-task, juggle many competing priorities, and excellent follow through skills. -Highly organized, pro-active, self-starter, attention to detail. -Ability to set direction and deliver practical business solutions. -Strong analytical skills to achieve results with accuracy and precision. Excellent written, verbal and interpersonal communication skills. -Effective presentation skills. -Ability to effectively communicate and interact with CSU leadership. -Excellent people skills and customer service orientation. -Strong leader with the ability to interact with and influence others effectively. -Ability to learn, independently interpret and apply a wide variety of complex policies and procedures. -Independently applies good judgment to solve problems and developing practicable and thorough solutions. -Thorough knowledge and deep understanding of current talent acquisition trends and best practices. -Authentic leader with a strong belief in workplace diversity, equity and inclusion. -Proven track record of initiating change through collaboration. -Knowledge and experience with Microsoft Suite to include proficiency in Microsoft Word, Excel, PowerPoint, Outlook, etc. Preferred Qualifications -CSU or higher education experience working in a collective bargaining environment is highly preferred. -Knowledge of CSU bargaining agreements, policies and procedures is preferred. -Experience with HR/recruiting systems (i.e., PageUp, PeopleSoft, etc) is highly preferred. -Internet knowledge and familiarity with database management systems is preferred. Application Period Priority consideration will be given to candidates who apply by January 5 , 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Dec 04 2023 Pacific Standard Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 15 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 15 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, Chico
400 West 1st Street, Chico, CA 95929, USA
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: Under the general supervision of the Vice President for Information Technology (VPIT), the incumbent serves as the Executive Assistant and advisor to the VPIT, handling issues of complex, confidential, and sensitive nature. The incumbent provides executive administrative support, logistics support, operational support, and communications support to the Office of the VPIT. The incumbent works closely with Information Technology directors, other Vice Presidents, Associate Vice Presidents, the Office of the President, and the CSU, Chancellor's Office. The incumbent serves as the primary point of contact for the VPIT with the University's internal stakeholders (faculty, staff, students) as well as external stakeholders (government agencies, universities and schools, and community organizations and leaders). The essential duties require the incumbent to interpret and apply complex operating policies and procedures, perform research, prepare reports with recommended courses of action, make in-depth analytical studies and investigations which may have broad impact, and make recommendations for changes in policy or procedures. The incumbent is also responsible for immediate problem solving, using independent, practical, and thorough judgment in solving urgent issues involving Information Technology. Required Education and Experience: Must possess the experience to be fully proficient in performing most or all of the work assignments defined in this position. Requires the equivalent to a bachelor's degree or professional training program. AND Three (3) years recent related experience in an office environment. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual. Bachelor’s Degree. Thorough knowledge of the university administration and a more comprehensive understanding of the various divisions within a university. Experience in a technology service organization. Experience in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Experience in coordinating events/conferences and written communications. Working knowledge of supervisory practices and techniques, employee-employer relationships. Time Base: Full-time Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm. CSU Classification Salary Range: $53,568 - $122,160 per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: The Confidential Support Series covers those employees of the CSU who have been designated as "confidential" in accordance with the provisions of the Higher Education Employer-Employee Relations Act (HEERA). According to HEERA, an employee is designated as "confidential" if he or she is "required to develop or present management positions with respect to meeting and conferring or whose duties normally require access to confidential information which contributes significantly to the development of those management positions." California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Designated Group Procurement Card Holder - Category 2) About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Open Until Filled (Review of Applications will begin 03/08/24. Applications received after that date may be considered.) Advertised: Feb 21 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: Under the general supervision of the Vice President for Information Technology (VPIT), the incumbent serves as the Executive Assistant and advisor to the VPIT, handling issues of complex, confidential, and sensitive nature. The incumbent provides executive administrative support, logistics support, operational support, and communications support to the Office of the VPIT. The incumbent works closely with Information Technology directors, other Vice Presidents, Associate Vice Presidents, the Office of the President, and the CSU, Chancellor's Office. The incumbent serves as the primary point of contact for the VPIT with the University's internal stakeholders (faculty, staff, students) as well as external stakeholders (government agencies, universities and schools, and community organizations and leaders). The essential duties require the incumbent to interpret and apply complex operating policies and procedures, perform research, prepare reports with recommended courses of action, make in-depth analytical studies and investigations which may have broad impact, and make recommendations for changes in policy or procedures. The incumbent is also responsible for immediate problem solving, using independent, practical, and thorough judgment in solving urgent issues involving Information Technology. Required Education and Experience: Must possess the experience to be fully proficient in performing most or all of the work assignments defined in this position. Requires the equivalent to a bachelor's degree or professional training program. AND Three (3) years recent related experience in an office environment. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual. Bachelor’s Degree. Thorough knowledge of the university administration and a more comprehensive understanding of the various divisions within a university. Experience in a technology service organization. Experience in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Experience in coordinating events/conferences and written communications. Working knowledge of supervisory practices and techniques, employee-employer relationships. Time Base: Full-time Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm. CSU Classification Salary Range: $53,568 - $122,160 per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: The Confidential Support Series covers those employees of the CSU who have been designated as "confidential" in accordance with the provisions of the Higher Education Employer-Employee Relations Act (HEERA). According to HEERA, an employee is designated as "confidential" if he or she is "required to develop or present management positions with respect to meeting and conferring or whose duties normally require access to confidential information which contributes significantly to the development of those management positions." California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Designated Group Procurement Card Holder - Category 2) About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Open Until Filled (Review of Applications will begin 03/08/24. Applications received after that date may be considered.) Advertised: Feb 21 2024 Pacific Standard Time Applications close: Closing Date/Time:
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary The Executive Director (ED) for Academic Programs and Planning reports directly to the Associate Vice Provost for Academic Innovations and Programs (AVP-AIP). In this capacity, the ED-APP is responsible for integrating the planning efforts that are mobilized by program review and localized in the units reporting to the ED-APP. Furthermore, the ED-APP connects these efforts with the university's strategic planning. The ED-APP has direct responsibility for the following: • Academic program planning, including management of the approval process and assistance to colleges/departments in the development of all degree, subprogram, blended 4+1, certificate, or other academic proposals. • Academic program modifications, such as elevation, degree title, CIP code, degree designation, and modality changes, • Academic program suspensions and discontinuations. • Department name change proposals. • Developing and implementing of academic policies consistent with Cal Poly, the CSU Chancellor's Office, Title 5 and other requirements, as well as complying with CSU accountability reporting. • Managing program reviews, program accreditations, certifications, and the university's regional WSCUC accreditation. • Overseeing the administration and continuous improvement of university-level assessment and support for program-level assessment within Academic Affairs. • In collaboration with AVP-AIP oversee Associate Dean Council meetings. • Serving on Academic Senate and other University committees, as assigned by the Provost’s Office, and generally promoting effective shared governance. • Working with various entities on campus to continuously improve the program review and assessment processes. • Overseeing the preparation of Cal Poly’s annual CSU Academic Master Plan. • Overseeing the approval process for new or removed Associate Degree for Transfer pathways. • Overseeing the CSU degree, transfer model curriculum, and WSCUC databases. The ED-APP also oversees the employees in Academic Programs and Planning Office: The ED-APP has overall responsibility for the day-to-day management, organization, and direction of the personnel and operations of the Academic Programs and Planning Office including General Education and Instructionally Related Activities (IRA). The ED-APP determines resource requirements and timelines to meet unit, department, division, and campus objectives and monitors and prioritizes department initiatives and delivery of services. The ED-APP also serves the campus as the Accreditation Liaison Officer (ALO) to WSCUC. The ED-APP interacts and works in a variety of ways with the following on a regular basis: The Chancellor's Office, WSCUC (WASC Senior Colleges and Universities Commission), the President's Office, Provost’s Office, Management Staff, Student Affairs Staff, Admissions, the Office of the Registrar, College Deans and Associate Deans, College Department Chairs/Heads, Faculty, Assistant Vice Provost for University Advising, Assistant Vice President for International Programs, Executive Director of Institutional Research, Dean of the University Library, Director of Center for Teaching, Learning, and Technology, Exec Director of Office of Writing and Learning, Dean of Graduate Education, Dean of Extended, Professional and Continuing Education, leaders across other units including Library, Academic Assessment Council (AAC), WSCUC core competencies assessment leadership groups, Chair of the Academic Senate, Chairs and members of Academic Senate Committees, and Reviewers for Program Review. Department Summary The office of Academic Programs and Planning (APP) is responsible for: planning of all academic degree programs, program review, program and institutional WSCUC accreditation, academic assessment, institutional accountability, and the development and implementation of academic policy. Academic Programs also manages General Education and Instructionally Related Activities (IRA). Key Qualifications Development and implementation of academic policies consistent with Cal Poly, CSU Chancellor's Office, WSCUC, and state requirements; oversight of reporting to meet CSU accountability requirements. Coordinates policies, procedures, and strategic directions with the Office of the Provost and the Office of the Senior Vice Provost, AP of AIP, University Advising; the Dean of Extended, Professional and Continuing Education, the University Registrar, the Exec. Director of Institutional Research, the Dean of the University Library, the Dean of Graduate Education. Oversees content of Academic Programs website, including the list of academic policies. Administrative oversight of university-level and program level assessment , including the GE and Core Competency Assessment plans, the National Surveys of Student Engagement, CLA+, and program improvement. Coordination with the Academic Senate, CTLT, Institutional Research, and other relevant agencies to keep current with latest assessment trends and instruments and meet the WSCUC requirements. Manages the processes of accreditation and academic program review; working with the departments, colleges, Academic Senate and CTLT to continuously improve the program review process. Overall responsibility for the day-to-day management, organization, and direction of the personnel and operations of the Academic Programs and Planning Office. Determine resource requirements and timelines to meet unit, department, division, and campus objectives. Monitor and prioritize department initiatives and delivery of services. Lead personnel to effectively meet department, division, and university objectives and strategic initiatives. Academic program planning and development, including management of the approval process and assistance to colleges/departments in the development of all academic program and subprogram proposals. Advise faculty, chairs, directors, and deans on development of their program proposals. Monitor the review of new program proposals by the Academic Senate and the Chancellor's Office. Manages the University's regional WSCUC accreditation. Attend WSCUC liaison officers’ meetings to receive information and participate in policy. Oversees preparation of annual accreditation reports to WSCUC. Serve as academic policy adviser for degree program changes ( including the suspension or discontinuation of degree programs). Academic program related communication with the Chancellor's Office as well as the preparation and submission of the Annual Academic Plan. Review and analyze all academic program and subprogram proposals. Recommend approval or disapproval to the Provost’s Office. Serves as appropriate administrator for Academic Programs and Planning for personnel issues and actions, assessing and negotiating effectively with others to resolve conflicts or deviations. Recruits, trains, manages, evaluates, and retains professional staff. Mentor and lead staff to develop necessary competencies and skills . Communicate approval of new academic programs to multiple campus areas (Office of the Registrar, Admissions, Academic Personnel, Institutional Research, Financial Aid, Marketing & Communications, etc.). Reviews program review and accreditation self-study reports. Analyzes recommendations of visiting teams and coordinates recommendations with curriculum development and program review. Works with the Provost Office, colleges, Academic Senate, CTLT, IR and others to improve the Program Review process and keep current with assessment trends and instruments. Serve on Academic Senate and University committees as appropriate. Liaison with General Education Chair and Governance Board. Education and Experience Earned doctoral degree or higher and eight or more years of professional experience in higher education. A successful record of teaching, scholarship, and service as a Full or Associate Professor. Salary and Benefits Anticipated Hiring Range: $150,000-$160,000 annually. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. How to Apply To apply, please visit: http://jobs.calpoly.edu/ , apply to Requisition #536485. Please upload the following required materials as part of the electronic application: (1) a cover letter addressing the required and preferred qualifications (2) current resume/curriculum vitae (3) a statement of diversity and inclusion that addresses your experience and commitment to advancing diversity, equity, and inclusion in your current or previous roles Applicants with complete files by the Review Begin Date, April 5, 2024, will be given full consideration. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 23, 2024
Job Summary The Executive Director (ED) for Academic Programs and Planning reports directly to the Associate Vice Provost for Academic Innovations and Programs (AVP-AIP). In this capacity, the ED-APP is responsible for integrating the planning efforts that are mobilized by program review and localized in the units reporting to the ED-APP. Furthermore, the ED-APP connects these efforts with the university's strategic planning. The ED-APP has direct responsibility for the following: • Academic program planning, including management of the approval process and assistance to colleges/departments in the development of all degree, subprogram, blended 4+1, certificate, or other academic proposals. • Academic program modifications, such as elevation, degree title, CIP code, degree designation, and modality changes, • Academic program suspensions and discontinuations. • Department name change proposals. • Developing and implementing of academic policies consistent with Cal Poly, the CSU Chancellor's Office, Title 5 and other requirements, as well as complying with CSU accountability reporting. • Managing program reviews, program accreditations, certifications, and the university's regional WSCUC accreditation. • Overseeing the administration and continuous improvement of university-level assessment and support for program-level assessment within Academic Affairs. • In collaboration with AVP-AIP oversee Associate Dean Council meetings. • Serving on Academic Senate and other University committees, as assigned by the Provost’s Office, and generally promoting effective shared governance. • Working with various entities on campus to continuously improve the program review and assessment processes. • Overseeing the preparation of Cal Poly’s annual CSU Academic Master Plan. • Overseeing the approval process for new or removed Associate Degree for Transfer pathways. • Overseeing the CSU degree, transfer model curriculum, and WSCUC databases. The ED-APP also oversees the employees in Academic Programs and Planning Office: The ED-APP has overall responsibility for the day-to-day management, organization, and direction of the personnel and operations of the Academic Programs and Planning Office including General Education and Instructionally Related Activities (IRA). The ED-APP determines resource requirements and timelines to meet unit, department, division, and campus objectives and monitors and prioritizes department initiatives and delivery of services. The ED-APP also serves the campus as the Accreditation Liaison Officer (ALO) to WSCUC. The ED-APP interacts and works in a variety of ways with the following on a regular basis: The Chancellor's Office, WSCUC (WASC Senior Colleges and Universities Commission), the President's Office, Provost’s Office, Management Staff, Student Affairs Staff, Admissions, the Office of the Registrar, College Deans and Associate Deans, College Department Chairs/Heads, Faculty, Assistant Vice Provost for University Advising, Assistant Vice President for International Programs, Executive Director of Institutional Research, Dean of the University Library, Director of Center for Teaching, Learning, and Technology, Exec Director of Office of Writing and Learning, Dean of Graduate Education, Dean of Extended, Professional and Continuing Education, leaders across other units including Library, Academic Assessment Council (AAC), WSCUC core competencies assessment leadership groups, Chair of the Academic Senate, Chairs and members of Academic Senate Committees, and Reviewers for Program Review. Department Summary The office of Academic Programs and Planning (APP) is responsible for: planning of all academic degree programs, program review, program and institutional WSCUC accreditation, academic assessment, institutional accountability, and the development and implementation of academic policy. Academic Programs also manages General Education and Instructionally Related Activities (IRA). Key Qualifications Development and implementation of academic policies consistent with Cal Poly, CSU Chancellor's Office, WSCUC, and state requirements; oversight of reporting to meet CSU accountability requirements. Coordinates policies, procedures, and strategic directions with the Office of the Provost and the Office of the Senior Vice Provost, AP of AIP, University Advising; the Dean of Extended, Professional and Continuing Education, the University Registrar, the Exec. Director of Institutional Research, the Dean of the University Library, the Dean of Graduate Education. Oversees content of Academic Programs website, including the list of academic policies. Administrative oversight of university-level and program level assessment , including the GE and Core Competency Assessment plans, the National Surveys of Student Engagement, CLA+, and program improvement. Coordination with the Academic Senate, CTLT, Institutional Research, and other relevant agencies to keep current with latest assessment trends and instruments and meet the WSCUC requirements. Manages the processes of accreditation and academic program review; working with the departments, colleges, Academic Senate and CTLT to continuously improve the program review process. Overall responsibility for the day-to-day management, organization, and direction of the personnel and operations of the Academic Programs and Planning Office. Determine resource requirements and timelines to meet unit, department, division, and campus objectives. Monitor and prioritize department initiatives and delivery of services. Lead personnel to effectively meet department, division, and university objectives and strategic initiatives. Academic program planning and development, including management of the approval process and assistance to colleges/departments in the development of all academic program and subprogram proposals. Advise faculty, chairs, directors, and deans on development of their program proposals. Monitor the review of new program proposals by the Academic Senate and the Chancellor's Office. Manages the University's regional WSCUC accreditation. Attend WSCUC liaison officers’ meetings to receive information and participate in policy. Oversees preparation of annual accreditation reports to WSCUC. Serve as academic policy adviser for degree program changes ( including the suspension or discontinuation of degree programs). Academic program related communication with the Chancellor's Office as well as the preparation and submission of the Annual Academic Plan. Review and analyze all academic program and subprogram proposals. Recommend approval or disapproval to the Provost’s Office. Serves as appropriate administrator for Academic Programs and Planning for personnel issues and actions, assessing and negotiating effectively with others to resolve conflicts or deviations. Recruits, trains, manages, evaluates, and retains professional staff. Mentor and lead staff to develop necessary competencies and skills . Communicate approval of new academic programs to multiple campus areas (Office of the Registrar, Admissions, Academic Personnel, Institutional Research, Financial Aid, Marketing & Communications, etc.). Reviews program review and accreditation self-study reports. Analyzes recommendations of visiting teams and coordinates recommendations with curriculum development and program review. Works with the Provost Office, colleges, Academic Senate, CTLT, IR and others to improve the Program Review process and keep current with assessment trends and instruments. Serve on Academic Senate and University committees as appropriate. Liaison with General Education Chair and Governance Board. Education and Experience Earned doctoral degree or higher and eight or more years of professional experience in higher education. A successful record of teaching, scholarship, and service as a Full or Associate Professor. Salary and Benefits Anticipated Hiring Range: $150,000-$160,000 annually. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. How to Apply To apply, please visit: http://jobs.calpoly.edu/ , apply to Requisition #536485. Please upload the following required materials as part of the electronic application: (1) a cover letter addressing the required and preferred qualifications (2) current resume/curriculum vitae (3) a statement of diversity and inclusion that addresses your experience and commitment to advancing diversity, equity, and inclusion in your current or previous roles Applicants with complete files by the Review Begin Date, April 5, 2024, will be given full consideration. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles . If this sounds like you, you've come to the right place. Responsibilities The Director of Equity & Compliance is primarily responsible for supporting and assisting the Assistant Vice President of Equity & Compliance with institution-wide leadership, expertise, implementation, coordination, and oversight of Title IX and other anti-discrimination mandates under federal and California, laws, regulatory guidance, guidance from the Chancellor’s Office, regulatory changes and requirements, emerging issues, investigations, and other program responsibilities to promote an equitable learning, living and working environment while ensuring a campus environment that is free of discrimination, harassment, and retaliation and responsive to any reports of prohibited conduct. The incumbent identifies, develops, and monitors university policies, procedures, and practices as needed to enhance efforts around Title IX and anti-discrimination compliance and initiatives to create a culture that exceeds the fulfillment of basic regulatory and procedural requirements to one with emphasis on fulfilling the justice, equity, diversity, inclusion, and belonging goals of the university. Demonstrates a deep and sustained commitment to justice, equity, diversity, inclusion, and belonging; and the ability to be a strong advocate for higher education, particularly for a student-focused, minority-serving institution. As a leader, the Director must demonstrate a commitment to student success that is mission-aligned with the university’s vision, values, and priorities. Responsible for overseeing all Title IX and DHR investigations, by CSU policy and procedures relative to discrimination, harassment, retaliation, and Title IX/Education Code matters. This includes overseeing and providing direction to the investigation team to ensure complainants and respondents are provided information regarding their rights and responsibilities, intakes and investigations are comprehensive and impartial, interim and supportive measures are implemented as needed and resolution of complaints are timely. Reviews and provides feedback to the investigation team on all Title IX and DHR investigation reports before finalization and distribution to complainants and respondents while ensuring that the investigator retains accountability for the draft and the final investigation report. Maintains own investigation caseload, conducting timely investigations under the university’s stated procedures, which includes interviewing complainants, respondents, and relevant witnesses; analyzing the evidence collected to make reasoned determinations as to whether the allegations are substantiated in violation of California State University (CSU) policies prohibiting discrimination, harassment, and retaliation; and writing detailed investigative reports summarizing the investigative process and clearly articulating the investigation findings and outcome, as required by the policy. Provides guidance, support, and assistance to those who have reported sexual misconduct and sex/gender/sexual orientation discrimination, including but not limited to referral to support resources, a notice of right to file formal complaints, a notice of right to grieve to outside federal agencies, and notice of the right to report incidents to law enforcement. As appropriate, demonstrates campus-wide, college/division-based, and unit-focused leadership, guiding on issues related to the prevention and intervention of sexual misconduct, sexual violence, dating, domestic violence, stalking, and other forms of discrimination. Demonstrates thought leadership, relationship-building, and partnership with stakeholders and leaders across campus in promoting justice, equity, diversity, inclusion, and belonging. Is trustworthy and approachable, even when the subject matter is difficult, or the topic is controversial. Assists the Assistant VP with maintaining and managing data on inquiries, reports, cases, procedures, and informational and statistical reports for the development of internal goals, performance measures, and workload indicators as well as for updating university leadership, compliance reporting, and in response to inquiries from external agencies such as the Department of Fair Employment and Housing (DFEH), the Equal Employment Opportunity Commission (EEOC), the Office for Civil Rights (OCR). Maintains comprehensive, proficient, knowledge of federal and state civil rights laws, CSU nondiscrimination policies and procedures, and various collective bargaining agreements. Maintains a strong working knowledge of the current and emerging regulatory environment in higher education, as well as national and California-specific issues and trends as they relate to equal opportunity and Title IX regulations. In consultation with the Assistant VP, guides the university's position and represents the university in matters involving civil rights compliance as well as enforcement and/or complaint investigations conducted by governmental regulatory agencies including the Equal Employment Opportunity Commission (EEOC), California Civil Rights Department (CRD), U.S. Department of Education Office of Civil Rights (OCR), Labor Commissioner, and the Bureau of State Auditor. Oversees and ensures the university’s compliance with all federal, state, and internal recordkeeping requirements for reports of concerns, intake processes, investigations, hearings, determinations of responsibility, disciplinary sanctions, remedies, appeals, informal resolution outcomes, supportive measures, and materials used to train the office’s staff, decision-makers, and facilitators of informal resolution. Provides professional leadership, and supervision, and oversees the day-to-day operations of the investigative team in the Office of Equity and Compliance, fostering an environment where employees are valued and able to thrive. Establishes priorities, determines workload distribution, tracks projects, and monitors deadlines to achieve the timely and accurate completion of work in furtherance of the university’s commitment to timely and thorough responses to reports of prohibited conduct. Conducts regular and targeted training activities for staff to maintain a high level of functional skills and abilities. Evaluates performance and ensures compliance with the overall objectives and service quality standards of the unit. Serves as an active member of relevant committees in furtherance of sexual misconduct prevention, intervention efforts, and prevention of other forms of discrimination. As a leader, demonstrates a commitment to student success that is mission aligned with the university’s vision, values and priorities. Establishes an ethical and collegial work environment, promoting a collaborative, accountable and inclusive team. Encourages a courageous and resilient solution-oriented environment by participating in new opportunities to further the mission of the university. Participates in developing initiatives that further support the campus mission with a service-oriented and catalytic mind set. Strengthens employees by being communicative and a talent builder that develops team attributes, furthering departmental goals. Performs other duties as assigned. *NOTE: To view the full position description copy and paste this link into your browser: https://mycsun.box.com/s/woj4tym4v9znwz4zyozhc6ijz0hw9ndw Qualifications Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in a job-related field. Juris Doctorate preferred. Equivalent five years of relevant experience in higher education, law, compliance, or related field. Three years of experience in an investigative and/or employee relations position is preferred. Experience with, or understanding of, investigatory matters involving the California Civil Rights Department, Department of Education (Office of Civil Rights), and/or The Equal Employment Opportunity Commission preferred. Prior supervisory experience preferred. Knowledge, Skills, Abilities & Leadership Possess strong interviewing and data collection skills; excellent oral and written communication skills, including the ability to maintain effective working relationships with administrators, staff, faculty, students, and community partners. Ability to develop, guide, advise on, and/or deliver appropriate education outreach to various audiences. Demonstrated knowledge and ability to apply and interpret federal and state equal opportunity and anti-discrimination laws (particularly with Title IX, VAWA, Clery, Campus SaVE, FEHA and the California Education Code), complex internal policies, procedures, practices, and contracts. Excellent oral and written communication skills, including the ability to maintain effective working relationships with administrators, staff, faculty, students, and community partners. Demonstrated experience with diversity issues and commitment to fostering a respectful working and learning environment. Demonstrated ability to function independently including the ability to plan, organize, and schedule work daily. Ability to maintain a high level of accuracy and confidentiality, multitask and meet deadlines, utilize evidence-gathering techniques, examine documents about issues and concerns impartially and objectively, neutrally investigate and analyze information and draw reasonable conclusions, analyze complex situations, problem-solve, and recommend effective action under established timelines, and facilitate conflict resolution and informal resolution of complaints. Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits. The anticipated HIRING RANGE: $160,000 - $175,000 per year, dependent upon qualifications and experience. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Review of applications will continue until the position is filled. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Mar 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles . If this sounds like you, you've come to the right place. Responsibilities The Director of Equity & Compliance is primarily responsible for supporting and assisting the Assistant Vice President of Equity & Compliance with institution-wide leadership, expertise, implementation, coordination, and oversight of Title IX and other anti-discrimination mandates under federal and California, laws, regulatory guidance, guidance from the Chancellor’s Office, regulatory changes and requirements, emerging issues, investigations, and other program responsibilities to promote an equitable learning, living and working environment while ensuring a campus environment that is free of discrimination, harassment, and retaliation and responsive to any reports of prohibited conduct. The incumbent identifies, develops, and monitors university policies, procedures, and practices as needed to enhance efforts around Title IX and anti-discrimination compliance and initiatives to create a culture that exceeds the fulfillment of basic regulatory and procedural requirements to one with emphasis on fulfilling the justice, equity, diversity, inclusion, and belonging goals of the university. Demonstrates a deep and sustained commitment to justice, equity, diversity, inclusion, and belonging; and the ability to be a strong advocate for higher education, particularly for a student-focused, minority-serving institution. As a leader, the Director must demonstrate a commitment to student success that is mission-aligned with the university’s vision, values, and priorities. Responsible for overseeing all Title IX and DHR investigations, by CSU policy and procedures relative to discrimination, harassment, retaliation, and Title IX/Education Code matters. This includes overseeing and providing direction to the investigation team to ensure complainants and respondents are provided information regarding their rights and responsibilities, intakes and investigations are comprehensive and impartial, interim and supportive measures are implemented as needed and resolution of complaints are timely. Reviews and provides feedback to the investigation team on all Title IX and DHR investigation reports before finalization and distribution to complainants and respondents while ensuring that the investigator retains accountability for the draft and the final investigation report. Maintains own investigation caseload, conducting timely investigations under the university’s stated procedures, which includes interviewing complainants, respondents, and relevant witnesses; analyzing the evidence collected to make reasoned determinations as to whether the allegations are substantiated in violation of California State University (CSU) policies prohibiting discrimination, harassment, and retaliation; and writing detailed investigative reports summarizing the investigative process and clearly articulating the investigation findings and outcome, as required by the policy. Provides guidance, support, and assistance to those who have reported sexual misconduct and sex/gender/sexual orientation discrimination, including but not limited to referral to support resources, a notice of right to file formal complaints, a notice of right to grieve to outside federal agencies, and notice of the right to report incidents to law enforcement. As appropriate, demonstrates campus-wide, college/division-based, and unit-focused leadership, guiding on issues related to the prevention and intervention of sexual misconduct, sexual violence, dating, domestic violence, stalking, and other forms of discrimination. Demonstrates thought leadership, relationship-building, and partnership with stakeholders and leaders across campus in promoting justice, equity, diversity, inclusion, and belonging. Is trustworthy and approachable, even when the subject matter is difficult, or the topic is controversial. Assists the Assistant VP with maintaining and managing data on inquiries, reports, cases, procedures, and informational and statistical reports for the development of internal goals, performance measures, and workload indicators as well as for updating university leadership, compliance reporting, and in response to inquiries from external agencies such as the Department of Fair Employment and Housing (DFEH), the Equal Employment Opportunity Commission (EEOC), the Office for Civil Rights (OCR). Maintains comprehensive, proficient, knowledge of federal and state civil rights laws, CSU nondiscrimination policies and procedures, and various collective bargaining agreements. Maintains a strong working knowledge of the current and emerging regulatory environment in higher education, as well as national and California-specific issues and trends as they relate to equal opportunity and Title IX regulations. In consultation with the Assistant VP, guides the university's position and represents the university in matters involving civil rights compliance as well as enforcement and/or complaint investigations conducted by governmental regulatory agencies including the Equal Employment Opportunity Commission (EEOC), California Civil Rights Department (CRD), U.S. Department of Education Office of Civil Rights (OCR), Labor Commissioner, and the Bureau of State Auditor. Oversees and ensures the university’s compliance with all federal, state, and internal recordkeeping requirements for reports of concerns, intake processes, investigations, hearings, determinations of responsibility, disciplinary sanctions, remedies, appeals, informal resolution outcomes, supportive measures, and materials used to train the office’s staff, decision-makers, and facilitators of informal resolution. Provides professional leadership, and supervision, and oversees the day-to-day operations of the investigative team in the Office of Equity and Compliance, fostering an environment where employees are valued and able to thrive. Establishes priorities, determines workload distribution, tracks projects, and monitors deadlines to achieve the timely and accurate completion of work in furtherance of the university’s commitment to timely and thorough responses to reports of prohibited conduct. Conducts regular and targeted training activities for staff to maintain a high level of functional skills and abilities. Evaluates performance and ensures compliance with the overall objectives and service quality standards of the unit. Serves as an active member of relevant committees in furtherance of sexual misconduct prevention, intervention efforts, and prevention of other forms of discrimination. As a leader, demonstrates a commitment to student success that is mission aligned with the university’s vision, values and priorities. Establishes an ethical and collegial work environment, promoting a collaborative, accountable and inclusive team. Encourages a courageous and resilient solution-oriented environment by participating in new opportunities to further the mission of the university. Participates in developing initiatives that further support the campus mission with a service-oriented and catalytic mind set. Strengthens employees by being communicative and a talent builder that develops team attributes, furthering departmental goals. Performs other duties as assigned. *NOTE: To view the full position description copy and paste this link into your browser: https://mycsun.box.com/s/woj4tym4v9znwz4zyozhc6ijz0hw9ndw Qualifications Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in a job-related field. Juris Doctorate preferred. Equivalent five years of relevant experience in higher education, law, compliance, or related field. Three years of experience in an investigative and/or employee relations position is preferred. Experience with, or understanding of, investigatory matters involving the California Civil Rights Department, Department of Education (Office of Civil Rights), and/or The Equal Employment Opportunity Commission preferred. Prior supervisory experience preferred. Knowledge, Skills, Abilities & Leadership Possess strong interviewing and data collection skills; excellent oral and written communication skills, including the ability to maintain effective working relationships with administrators, staff, faculty, students, and community partners. Ability to develop, guide, advise on, and/or deliver appropriate education outreach to various audiences. Demonstrated knowledge and ability to apply and interpret federal and state equal opportunity and anti-discrimination laws (particularly with Title IX, VAWA, Clery, Campus SaVE, FEHA and the California Education Code), complex internal policies, procedures, practices, and contracts. Excellent oral and written communication skills, including the ability to maintain effective working relationships with administrators, staff, faculty, students, and community partners. Demonstrated experience with diversity issues and commitment to fostering a respectful working and learning environment. Demonstrated ability to function independently including the ability to plan, organize, and schedule work daily. Ability to maintain a high level of accuracy and confidentiality, multitask and meet deadlines, utilize evidence-gathering techniques, examine documents about issues and concerns impartially and objectively, neutrally investigate and analyze information and draw reasonable conclusions, analyze complex situations, problem-solve, and recommend effective action under established timelines, and facilitate conflict resolution and informal resolution of complaints. Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits. The anticipated HIRING RANGE: $160,000 - $175,000 per year, dependent upon qualifications and experience. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Review of applications will continue until the position is filled. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Mar 13 2024 Pacific Daylight Time Applications close: Closing Date/Time: